HomeMy WebLinkAbout20041594.tiff RESOLUTION
RE: APPROVE STATEMENT OF GRANT AWARD FOR A.F.I.S. WORKSTATION AND
AUTHORIZE CHAIR TO SIGN - COLORADO DIVISION OF CRIMINAL JUSTICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Statement of Grant Award for an A.F.I.S.
Workstation between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriffs Department, and Colorado Division of
Criminal Justice, commencing July 1, 2004 and ending June 30, 2005, with further terms and
conditions being as stated in said grant, and
WHEREAS, after review, the Board deems it advisable to approve said grant, a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Statement of Grant Award for an A.F.I.S. Workstation between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Sheriffs Department, and Colorado Division of Criminal Justice be, and
hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said grant.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 16th day of June, A.D., 2004.
,e,� I / /�N BOARD OF COUNTY COMMISSIONERS
A �' �S WE COUNTY COLORADO
40,
Robert D. Masden, Chair
‘,, .%
.I , •f ty Clerk to the Board
N.�( \ \', `c,.
3�"St William H erke, Pro-Tem
BY: '`roc..e.-- ' ..-ye--L—,-,;-------t.`cam
Deputy Clerk to the Board <
M. 'R.eile
,I, ORM: ` l • -
` David E. Long
112%Aüey V,/
Glenn aad
Date of signature: 4 'Z-k/
2004-1594
SO0025
(7e ; so C` i) DC;,-,-2,7-OV
6 co):6�
'* .; COLORADO DIVISION OF CRIMINAL JUSTICE
STATEMENT OF GRANT AWARD (SOGA)
FEDERAL PROGRAM INFORMATION
CFDA Number: 16.579
Federal Agency: U.S.Department of Justice,Bureau of Justice Assistance
Federal Award Name and Number: Edward Byrne Memorial State and Local Law Enforcement Assistance
Program,#2004-DB-BX-0033
Subgrantee Agency Name: Weld County,Sheriffs Department
Project Director: Mr.Larry Pederson
Project Director Address: Weld County, Sheriffs Department
1950"O" Street
Greeley, CO 80631
Grant Number: 24-CH-15b-1-I
Project Title: Weld County A.F.1.S. Workstation
Grant Period: 7/1/2004 to 6/30/2005
Date Issued: 5/27/2004
In accordance with provisions of the Colorado Revised Statutes§24-33.5-502,the Division of Criminal Justice hereby awards a grant to
the above-named subgrantee. The attached grant application,including Special Provisions and Certified Assurances,is incorporated
herein as a part of this document.
APPROVED BUDGET
Budget Category Federal Cash Match Total
Personnel $0.00 $0.00 $0.00
Supplies and Operating $5,826.00 $1,942.00 $7,768.00
Travel $0.00 $0.00 $0.00
* Equipment $67,500.00 $22,500.00 $90,000.00
*Professional Services $0.00 $0.00 $0.00
Confidential Funds $0.00 $0.00 $0.00
TOTAL BUDGET $73,326.00 $24,442.00 $97,768.00
•
* Purchase of equipment requires prior completion and approval of DCJ Form 13.
* Professional services require prior completion and approval of DCJ Form 16.
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' Statement of Grant Award (SOGA)
SPECIAL CONDITIONS:
1. The recipient shall submit to Division of Criminal Justice,who will then forward to Bureau of Justice Assistance,one copy of
all reports and proposed publications resulting from this agreement thirty(30)days prior to public release. Any written,visual,
or audio publications,with the exception of press releases,whether published at the grantee's or government's expense,shall
contain the following statements:
"This project was supported by Grant No.2004-DB-BX-0033 awarded by the Bureau of Justice Assistance. The Bureau
of Justice Assistance is a component of the Office of Justice Programs, which also includes the Bureau of Justice
Statistics,the National Institute of Justice,the Office of Juvenile Justice and Delinquency Prevention, and the Office for
Victims of Crime.Points of view or opinions in this document are those of the author and do not represent the official
position or policies of the United States Department of Justice."
2. Grantee agrees to comply with the requirements of 28 C.F.R. Part 46 and all Office of Justice Programs policies and procedures
regarding the protection of human research subjects,including obtainment of Institutional Review Board approval,if
appropriate,and subject informed consent.
3. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C. section 3789g and C.F.R.Part 22 that are applicable
to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant approval,to submit a
Privacy Certificate that is in accord with requirements of 28 C.F.R. Part 22 and,in particular,section 22.23.
4. Express written approval from the Division of Criminal Justice must be secured by the Subgrantee prior to the use of any
federal funds,either directly or indirectly,in support of enactment,repeal,modification or adoption of any law,regulation or
policy,at any level of government.
5. The subgrantee must submit to the Division of Criminal Justice one copy of your most recent A-33 audit or financial review,
including any management report or other auditor comments,by July 31,2004.
6. The project,as it relates to the area of computerized information systems:
A. Must meet all State and Federal standards and protocols as appropriate.
B. Must be designed to allow for interaction with State and Federal systems,and be linked to the Colorado
Crime Information Center(CCIC)whenever possible.
C. Must contribute to the improvement of statewide information sharing and exchange including support for
the State Criminal Justice Information System(CJIS)Plan,National Incident Based Reporting System
(NIBRS),Offender Based Tracking System(OBTS)which was modified in HB92-1 124,Colorado Law
Enforcement Intelligence Network(CLEIN),and Criminal History Records Improvement(CHRI)Act Plan
which is under development. Entries into CLEIN,including all data that SNAG is designed to accept,must
be made on a routine basis.The Division of Criminal Justice will monitor projects for compliance on a
regular basis.
D. Must have specific measurements of effects/impacts such as,but not limited to,officer safety,increased
efficiency,increased arrests,and/or case closures.
E. Must fit into the long term development and improvement of information management and exchange
statewide.
F. Agencies that have received or are receiving federal funds to develop or maintain a criminal intelligence
information system must maintain compliance with 28 CFR,Part 23,Criminal Intelligence System Operating
Policies. The Rocky Mountain Information Network can provide technical assistance. The Division of
Criminal Justice will monitor projects on a regular basis for compliance
7. Selection of AFIS workstation must be compatible with and approved by CBI. CBI is changing technologies and if current
equipment is purchased,sub-grantee must be able to upgrade to newer technology at no additional cost.
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' Statement of Grant Award (SOGA)
8. Your budget pages have been revised after staff review. You must sign the attached revised budget pages to reflect your
agreement.Signatures from both the Project Director and Financial Officer are required.
INSTRUCTIONS
1. Grant activities must be based on the approved budget shown on page one of this Statement of Grant Award, and the approved
detailed budget(s)within the attached application,which supersedes any earlier budget request submitted,and which may be different
from the budget originally submitted in your application. The subgrantee must secure prior written approval from DCJ if there is to
be a change in any budget category(see DCJ Form 4-A).
2. The Financial Officer of the project must be provided a copy of this document in order to adequately prepare the necessary financial
reports.
3. The subgrantee agrees that the attached grant application, including "Special Provisions and Certified Assurances", is hereby
incorporated by reference as part of this grant award. Review carefully the Special Provisions and Certified Assurances contained
in the approved grant application.
4. Review carefully the current applicable Administrative Guide of the Division of Criminal Justice for this grant program,that includes
procedures regarding this document,draw-down of grant funds,reporting requirements and requesting grant modifications.
5. This grant award shall be effective upon the intended start date (as set out in the grant period shown on page 1 of this SOGA);
however final approval by the State Controller or designee,is required.
6. This grant award may be voided in whole without further cause if it is not signed by the subgrantee's Authorized Official and returned
to the Division of Criminal Justice within 45 days of the date of issuance.
7. The signature of the Authorized Official below should be the same as the one on the grant application.The subgrantee must promptly
notify the Division of Criminal Justice of any changes in the Authorized Official,Project Director,or Financial Officer,by completing
and submitting DCJ Form 4-B. (If changes have already occurred,submit completed DCJ Form 4-B with this document).
8. Prior to the expenditure of the$ N/A allocated for confidential funds,the project director shall sign a certification indicating that he
has read,understands,and agrees to abide by all of the conditions pertaining to confidential funds as set forth in the effective edition
of Office of Justice Programs,Office of the Comptroller,Financial Guide,Chapter 8,"Confidential Funds".
ADDITIONAL DCJ REQUIREMENTS
(1) Commencement within 60 Days. If a project is not operational within 60 days of the start date of the grant period,the subgrantee must
report the following by letter to the Division of Criminal Justice:
a. the steps taken to initiate the project;
b. the reasons for delay; and,
c. the expected starting date.
(2) Operational Within 80 Days. If a project is not operational within 80 days of the original start date of the grant period,the Division
of Criminal Justice may begin termination or reduction in grant award proceedings as described in "Special Provisions &Certified
Assurances",Section entitled"Termination or Reduction in Grant Award."
(3) All subgrants are conditioned on the ability to report to the Division of Criminal Justice all the information contained on the DCJ
quarterly narrative and financial reporting forms,which are provided with this SOGA. Technical assistance is available upon request.
(4) These funds cannot be guaranteed beyond the end date of the grant period on page 1 of this SOGA. Unexpended funds remaining
at the end of the grant period must be returned to the Division of Criminal Justice.
RETURN:
ALL SETS of the Statement of Grant Award with ORIGINAL SIGNATURES to: Division of Criminal Justice,Office of Drug Control and
System Improvement,700 Kipling Street,Suite 1000,Denver,CO 80215. After other required signatures are obtained,the white SOGA copy
with approved application will be returned to your Project Director.
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Statement of Grant Award(SOGA)
THE PARTIES HERETO HAVE EXECUTED THIS BINDING SUBGRANT AWARD
SUBGRANTEE: STATE OF COLORADO:
Weld County Board of Commissioners Bill Owens ,GOVERNOR
Legal Name of Subgrantee Agency
A envy FEIN(or Social Security # 84-6000-813
BY l�(t1W, BY
SIGNATURE of Authorized Official DI CTO olorado Division of Cri final Justice
Robert D. Masden, Chair Raymond T. Slaughter
Print Name& Title of Authorized Official Print Name& Title of DIRECTOR
Date Signed: 06/14/2004 Date Signed: L. its O`t
Provide signature of Corporate/Board Secretary or
equivalent,or Town/City/County Clerk,to certify that
ATTEST BY: person named as Authorized Official above has the STATE OF COLORADO LEGAL REVIEW:
legal authority to enter into binding legal contracts
on behalf of this agency,and is in fact the person who See Contract Routing Waiver# 78
signed where indicated.
�� (or, if not waived)
4�j�2 06/14/04 Ken Salazar ,ATTORNEY GENERAL
Signature lerk to the oard Date
// c-'1 //4'l -t-7r1Li 06/14/04 BY:
iT tde Deputy Clerk to the .r,yam Phone
1.3:.., .n
PLACE AGENCY SEAL HERE, '4' ! .J `
` Date Signed:
Or , j
Indicate No Seal Available i _`. „1:•_ ,'
1
r .
ALL CONTRACTS & SU%;?'ii' -L.d MUST BE APPROVED BY THE STATE CONTROLLER
� v �I
CRS 24-30-202 requires that the State Controller approve all state contracts. This subgrant award is not valid until the State
Controller, or such assistant as he may delegate, has signed it. If performance begins prior to the date below, the State of
Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
OCA,V1
Arthur L.Barnhart
BY l'L
DATE -7//Z'0-/
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Colorado Division of Criminal Justice-Revised 10_/03
COLORADO DIVISION OF CRIMINAL JUSTICE RECEIVED BV
DRUG CONTROL& SYSTEM IMPROVEMENT PROGRAM -2004 APPLICATION Dct
SECTION I-APPLICANT INFORMATION On.. 0 2' 7 003
STATE USE ONLY
App. #: /f4-3 - / Grant#: ?q- CN' 15b - NI
Amount Requested: $ 733,2G I75% Award: S 73 , 32 , 176 %
1. PROJECT TITLE: Weld County A.F.I.S. Workstation
2. APPLICANT AGENCY: Weld County Sheriff's Office
Address: 1950 "O" Street City,Zip:Grcoloy 80631
Telephone: (970)356-4015 x 4652 Fax:(970)304-9581 E-Mail. 1pedercon n co weld en us
8 4 6 0 0 0 8 1 3
Federal Employer ID Number:
Level of government of the applicant agency(circle one). state, city/town, county, Indian Tribe, District Attorney.
3. ABSTRACT TITLE: Improving Law Enforcement 4.PROJECT DURATION: From: 7-1-2004 To: 6-31-2005
m/d/y ru'd/y
5. SOURCE OF MATCHING FUNDS: (circle): State, Local, or Other source(s)
6. PRIOR DCSIP FUNDING FOR THIS PROJECT: If none, indicate that this is a X NEW project.
GRANT NUMBER FEDERAL FUNDS MATCH AMOUNT
7. IMPLEMENTING AGENCY: Weld County Sheriff's Office
Address: 1950"O" Street City,Zip: Greeley 80631
Telephone: ( 970 )356-4015 Fax: (970 ) 304-9581 E-Mail:_ Ipederson@co.weld.co.us
8. PROJECT DIRECTOR(include Title): Larry A Pederson
Agency Name: Greeley/Weld County Forensic Lab
Address: 1950 "O" Street
Telephone: ( 970 ) 356-4015 Fax: ( 970 ) 304-9581 E-Mail: 1pedercnn@rn weld rn nc
9. SERVICE AREA: U.S. Congressional District(Identify by CD#): 4th or statewide: Judicial District
(Identify by JD#): 19th or statewide:
Cities and/or Counties(Provide the primary city(ies)and county(ies)to be served):
Cities: Greeley Ault Tlacnnn Frie Fvans Firestone Ft I iintnn Garden City C.ilrrect inhnctown Kersey T.aSalle
Lochbuie,Milliken, Platteville,Windsor AND/OR Counties: Weld County
Age of Target Population(check all that apply): _X
All 0-12 13-17 18-24 Over25
1
c OD3-,;c 7
•
Colorado Division of Criminal Justice-Revised 10/03
SECTION II-PROJECT SUMMARY
(Refer to Instructions)
1. PROBLEM STATEMENT
What is the problem that the project will be addressing? Briefly describe the statistics and/or information that was
gathered to illustrate the problem. (Limit-one page)
The Greeley Police Department and the Weld County Sheriff's Office have had a police department investigator trained and qualified
by Colorado Bureau of Investigations to enter fingerprints into the Colorado Automated Fingerprint Identification System(AFIS)for
over 3 years. This fingerprint comparison expert has had to use the AFIS terminal at the Larimer County Sheriffs Office to enter all of
his"AFIS quality"prints. Larimer County generously offered him the use of their terminal,the closest one available.
Fingerprints are currently collected and evaluated over a month's time,and once a month the AFIS entry investigator makes the 60
mile round trip to make AFIS entries.These entries are made after 5 PM when the Larimer County personnel won't be using the
system.High profile, major cases result in special trips for immediate entry. After prints have been in the AFIS system for a week or
so,the investigator must make the 60 mile round trip again to remove the prints that were entered. CBI has standards that require
removal of all prints put in,with the exception of prints from the most serious criminal investigations.
This arrangement was satisfactory initially.However,the following statistics show the steady increase in AFIS usage:
2001 cases examined for AFIS entry =230
cases entered into AFIS = 94
AFIS matches(hits) = 17
2002 cases examined for AFIS entry =303
cases entered into AFIS = 137
AFIS matches(hits) = 24
2003 (thru Oct.) cases examined for AFIS entry =539
cases entered into AFIS = 146
AFIS matches(hits) = 22
The current system described is better than having no AFIS access.However,an investigator must routinely wait a month or more for
an AFIS"hit"to help him identify suspects.The passage of that much time in an investigation rarely helps the investigator solve a
crime, and almost invariably helps the perpetrator of a crime elude capture.Prompt entry of prints and identification of a suspect can
help prevent a criminal from committing more crimes.
The Greeley/Weld County Forensic Lab purchased a 14 megapixel digital camera, a dedicated"digital darkroom"P.C. and fingerprint
image enhancement software called"More Hits"in 2003.There are 3 fingerprint comparison experts trained to scan or photograph
fingerprints,and use the"More Hits"system to visualize fingerprint detail in marginally useful prints. It has just been implemented,
and its use will undoubtedly result in more"AFIS quality"fingerprints to enter.
The Weld County Coroner's Office must conclusively identify a deceased person.The most conclusive method to identify them is by
fingerprints. Some fingerprint cards are on file locally,because the person was booked at the Weld County Jail. An individual's
fingerprint also may be available by email from the Colorado Dept. of Motor Vehicles for comparison with post-mortem prints.
However, if these avenues fail,the coroner must rely on the kindness of neighboring law enforcement agencies such as the Larimer
County Sheriffs Office, or the local AFIS entry investigator to do an AFIS search on fingerprints from a body. This is a very time
consuming process for the deputy coroner. The Coroner's Office needs are very real and important. Their identifications often are tied
to criminal investigations as well.
These statistics and information show very significant current use of the AFIS terminal that is available 30 miles away. It is now time
to purchase an AFIS terminal for use by Weld County law enforcement agencies. In the past our AFIS entry investigator has assisted
other agencies in Weld County when a request has been made.The proposed system would be made available to all law enforcement
agencies in Weld County by allowing their lifted or photographed prints to be submitted for quality evaluation and AFIS entry. This
availability would be"advertised."There will be a mechanism for the submission of prints from these agencies to the Greeley/Weld
County Evidence Unit.
Because the Weld County Jail has a"live scan"fingerprint unit,the AFIS terminal would communicate with the state AFIS system
through the"live scan"CCIC Ti network at no additional cost to the State of Colorado.There would be no in delay getting an"AFIS
entry"person trained.We have an experienced person already.
2
Colorado Division of Criminal Justice-Revised 10/03
2. PROJECT PLAN
Briefly describe the project.(Limit-two pages)
Goals& Objectives
GOAL I RESPONSIBLE PERSONNEL
Purchase the latest Automated Fingerprint Identification System(AFIS)from the Larry A. Pederson
Colorado state vendor,Sagem Morpho,Inc., as soon as possible after grant funds
become available.
MEASURABLE&TIME-FRAMED OBJECTIVES
The AFIS system should be delivered, installed and functional by the end of August, 2004. Any site preparation must be
completed before the AFIS system is delivered,including aquiring computer workstation furniture.
GOAL 2 RESPONSIBLE PERSONNEL
Implement an evidence handling procedure that allows for routine submission of Lt. Pat Foelske, Greeley Police
fingerprint evidence to the Greeley/Weld County Evidence Unit by any law Dept.
enforcement agency in Weld County.
MEASURABLE&TIME-FRAMED OBJECTIVES
The Evidence Unit supervisor will implement an"AOA"case number procedure for evidence unit personnel to receive
fingerprint evidence from any Weld County law enforcement agency.Evidence submission form information and evidence
packaging requirements will be specified.The Evidence Unit should be prepared by August,2004 to accept fingerprint
evidence routinely from agencies other than the Sheriff's Office and the Police Department.
The AFIS system operator will tabulate:
1.the number of prints submitted by"outside"agencies for evaluation.
2. the number of prints submitted by"outside"agencies that were entered into the AFIS system.
3.the number of AFIS"hits"from prints submitted by"outside"agencies.
GOAL 3 RESPONSIBLE PERSONNEL
Train requesting law enforcement agencies in Weld County in effective fingerprint Larry Pederson,Jan LeMay, Rusty
evidence collection and documentation to enhance their skills and effort in this area. Keller,Clay Buckingham
MEASURABLE&TIME-FRAMED OBJECTIVES
Training in the use of basic fingerprint processing methods such as dusting, lifting and photographing prints"to scale"will be
offered to all law enforcement agencies in Weld County. Advice will be given to departments that want to buy camera
equipment, either digital or film, that will produce sufficient detail for effective fingerprint images.
During the grant year a list of the agencies taking advantage of the training opportunity to improve their fingerprint
documentation skills will be kept.
3
Colorado Division of Criminal Justice-Revised 10/03
3. PROJECT EVALUATION(Limit-one page)
What will be measured?
I. The"outside"law enforcement agencies that submit fingerprints for AFIS entry evaluation will be tabulated.
2. The number of fingerprint cases submitted by"outside"agencies for AFIS entry evaluation.
3. The number of fingerprints evaluated for each case submitted.
4. The number of fingerprints having sufficient quality and detail when submitted for AFIS entry.
5. The number of fingerprints enhanced by"More Hits"resulting in sufficient quality and detail for AFIS entry.
6. The number of AFIS"hits"made from"outside"agency submissions.
How will it be measured?
The AFIS entry investigator will accurately document the six items listed above.
How will the results be analyzed?
The greater the number of"outside"agencies taking advantage of the fingerprint processing and photography training,the
greater the success of the cooperative goal of this grant proposal.
The number of fingerprints having sufficient quality and detail for AFIS entry,with orwithout any enhancement with"More
Hits,"will be an indicator of the success of the fingerprint processing training provided by the Greeley/Weld County
fingerprint comparison experts.
The greater the number of fingerprint case submissions by"outside"agencies,the greater the investigative effort being made
at crime scenes by these agencies in their jurisdictions.
4
•
Colorado Division of Criminal Justice-Revised 10/0:
SECTION III-COLLABORATION
(See Application Instructions)
FOR NEW APPLICATIONS(PROJECTS) ONLY.
1. Other Agencies and Organizations(Limit-one-half page)
Identify the other agencies,organizations,and planning groups that should be included in the planning and implementation of this
project.
The Weld County Drug Task Force Control Board,the Weld County Sheriff's Office,the Greeley Police Department,the
Greeley/Weld County Forensic Lab,Weld County Coroner's Office.
Local law enforcement agencies to be trained will be police departments in Ault,Dacono,Eaton,Evans,Firestone, Fort
Lupton,Frederick,Gilcrest, Hudson,Johnstown,Kersey,Milliken,Platteville, and Windsor.
2. Planning(Limit one-half page)
Briefly describe the collaborative efforts/planning that have already occurred.
The Weld County Task Force Control Board has agreed to provide the match money necessary for this grant application.
The Weld County Sheriff's Office has identified a room in the new jail facility to locate the AFIS workstation.
The fingerprint comparison experts from the Greeley Police Department and Weld County Sheriff's Office will do the
fingerprint processing training.
The Greeley/Weld County Forensic Lab director will purchase the equipment,schedule installation and training of the AFIS
system and coordinate training for local law enforcement agencies in Weld County.
3. Impact(Limit one page)
Describe the impact(anticipated or that has already occurred)on any other agencies and organizations as a result of this project.
There will be more efficient,effective identification of suspects throughout Weld County using fingerprint identifications of
repeat offenders. Because officers will have local investigative support for fingerprint evidence,their efforts to find and
document fingerprints at crime scenes are likely to increase. The AFIS search service will be offered to every law enforcement
agency in Weld County,if fingerprints of sufficient quality are available to enter into the system.
SECTION IV-CONTINUATION APPLICANTS
(See Application Instructions)
FOR CONTINUATION APPLICATIONS(PROJECTS) ONLY.
1. Project Changes(Limit one page)
Describe significant project changes(programmatic and/or budgetary)in the new grant application.
2. Plans for future funding(Limit one-half page)
Briefly describe the plan for reducing reliance on federal funding and how the project will be wholly(or partially) funded at the end of
the 48 months of funding eligibility.
Please note: Lack of a plan to fund this project after 48 months could result in denial of funding. Also,the Advisory Board looks
favorably upon projects that increase their percentage of match each year.
3. Evaluation of past progress(Limit-two pages)
Address the extent to which each of the project's goals and/or objectives were met,with supporting data included. If a specific objective
was not achieved,or only partially achieved,provide an explanation.
5
66 - 3 -4
.2. 9,c14 -‘511- k -1
Colorado Division of Criminal Justice-Revised 8/02
SECTION V-BUDGET
1. BUDGET TABLE:Please refer to application instructions for more detail on completing the budget tables.
' 1-A. PERSONNEL (1) (2) (3) (4) (5) Funding Source Breakdown
Annual Full- Annual Sub-Total %of Time for TOTAL
Time Salary Fringe This Project
Benefit
Cost
DCSIP Cash Match Source of Cash
Federal Match
Portion
+ = X % $ $ $
+ = X % $ $ $
+ = x % $ $ $
+ = x % $ $ $
+ = x % $ $ $
+ = x % $ $ $
+ = x % $ $ $
TOTAL PERSONNEL COST $ $ $ -NM
1-B SUPPLIES AND OPERATING Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash
Federal Match
Portion
Remote communications equipment $3,668 $2,751 $ 917 Weld Co. Task
Force Trust Fund
Dual function laser printer $4,100 $3,075 $ 1,025 Weld Co.Task
Force Trust Fund
$ $ $
$ $ $
TOTAL SUPPLIES AND OPERATING COST $7,768 $5,826 $1,942
Colorado Division of Criminal Justice-Revised 8/02
1-C TRAVEL Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash
Federal Match
Portion
$ I $ $
TOTAL TRAVEL COST $ $
1-D EQUIPMENT Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash
Federal Match
Portion
A.F.I.S.XL 3.1 remote full-function scanner; perpetual license; workstation; installation; $90,000 $67,500 $22,500 Weld Co.Task
training - Force Trust Fund
$ $ $
TOTAL EQUIPMENT COST $90,000 $67,500 $22,500
1-E CONSULTANT AND PROFESSIONAL SERVICES Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash .,
Federal Match
Portion
$ $ $
$ $ $
-$ $ $
TOTAL CONSULTANT AND PROFESSIONAL SERVICES COST $ $ $
Colorado Division of Criminal Justice-Revised 8/02
1-F CONFIDENTIAL FUNDS Funding Source Breakdown
TOTAL
DCSIP Cash Match Source of Cash
Federal Match
Portion
$ $ $
$ $ $
$ $ $
TOTAL CONFIDENTIAL FUNDS COST $ $ $
l-G TOTAL OF ALL PROJECT COSTS(1-A through 1-F)WHOLE DOLLARS ONLY $97,768 $ 73,326 $ 24,442
CALCULATE THE PERCENTAGE OF THE TOTAL FEDERAL AND MATCH PORTIONS 75 % 25 %
2. BUDGET NARRATIVE: Refer to instructions. Follow the same categories and line items as in the Budget Summary. (Limit three pages)
SS
Colorado Division of Criminal Justice-Revised 8/02
3.TOTAL PROJECT FUNDING: Please complete the following table. Provide the amounts and sources of additional funding for
this project. Do not include the request for funds or cash match that appear in the application budget(Section V.Table 1).
Fund Type Amount Source of Funding Duration(Mo/Yr to Mo/Yr)
Federal
State
County Government
Municipal Government
Private
Other-please specify
TOTAL ..,.
4. FINANCIAL MANAGEMENT: Please complete the items below.
a. Please respond to the following questions about whether your accounting system meets the criteria for managing federal
grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits or through other reporting
mechanisms. They are not intended to be all inclusive and do not substitute for the agency's responsibility to meet all
federal and state requirements for these grant funds.)
9 Y. 9 No Does your accounting system separate ALL revenues and expenditures by funding source?
9 Yes 9 No Does your system track revenues and expenditures for each grant award separately through a sub-ledger
system?
Yes 9 No Does your system allow expenditures to be classified by the broad budget categories listed in the approved
budget in your grant, i.e. Personnel,Supplies and Operating,Travel,Equipment and Professional Services?
9 Yes 9 No Do you reconcile sub-ledgers to your general ledger at least monthly?
e 9 No Do you mark your invoices with the grant number?
(FTeF 9 No Do you maintain time sheets,signed by the employee and supervisor for each employee paid by DCJ grant
funds?
Y_ 9 No Do you have written financial policies and procedures in place?
9 No Do you have accounting internal controls in place, such as separation of duties,two signatures on certain
checks,reconciliations or other reviews?
For Continuation Applicants only.
9 Yes 9 No Do you use your accounting system data to prepare your quarterly financial reports for DCJ?
9 Yes 9 No Do you reconcile your accounting system data with your quarterly financial reports for DCJ?
If you answered"No"to any questions above,please provide an explanation on an inserted page referencing Item#4.
9
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 1 of 9
Special Provisions&Certified Assurances must remain attached to the application
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
7C JUN 2
Inter-Governmental Grant
Grant to a Colorado State Agency kJli�t
X Grant to a Unit of Local Government,Tribal Government, or Special District. kJ
Grant to a Non-Profit,Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below; that all information contained in the application is correct; that there has been appropriate coordination
with affected agencies; and, that the applicant will read, understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant
conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal
Justice.
•
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM:
Edward Byrne Formula Grant Program. From the United States Department of Justice, Bureau of Justice Assistance, under
federal statutory authority Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 42 U.S.C. 3701, et. seq., as
amended,and under applicable program rules and regulations established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Revised April I,2004
1. CONTROLLER'S APPROVAL.CRS§24-30-202 (1)
This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such
assistant as may be designated.
2. FUND AVAILABILITY.CRS §24-30-202 (5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted,and otherwise made available.
3. INDEMNIFICATION.
FOR NON-INTERGOVERNMENTAL GRANTS ONLY:
a. The Subgrantee shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages, liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or
omission by the Subgrantee, or its employees, agents, subcontractors. or assignees pursuant to the terms of this subgrant
award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. Indemnity: To the extent authorized by law, the Subgrantee shall indemnify, save, and hold harmless the State against
any and all claims,damages, liability and court awards including costs,expenses.and attorney fees incurred as a result of
any act or omission by the Subgrantee,or its employees, agents, subcontractors,or assignees pursuant to the terms of this
subgrant award.
c. No term or condition of this grant shall be construed or interpreted as a waiver, express or implied, of any of the
immunities, rights, benefits, protection,or other provisions for the parties,of the Colorado Governmental Immunity Act,
Section 24-10-101, et seq., C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671, et seq. as applicable, as now or
hereafter amended.
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Special Provisions&Certified Assurances must remain attached to the application
4
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT, SUB-
CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR
EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED
EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT.
SUBGRANTEE ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT ENTITLED TO
UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE
AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT
HAVE AUTHORIZATION, EXPRESS OR IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR
UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL
SERVICES, SUBGRANTEE SHALL PROVIDE AND KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF
SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW.
SUBGRANTEE AGENCY SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES, INDEPENDENT SUB-
CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee agrees to comply with the letter and the spirit of all applicable state and federal laws respecting
discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution,and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference,
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any
action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of
this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant, the Subgrantee shall strictly adhere to all applicable federal and State
laws,rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS 24-30-202 (1)&CRS§24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
Pursuant to CRS 24-30-202.4(as amended),the State Controller may withhold debts owed to State agencies under the
vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of
tax,accrued interest, or other charges specified in Article 21,Title 39, CRS; (c) unpaid loans due to the Student Loan
Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment
Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is
found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.
8. EMPLOYEE FINANCIAL INTEREST.CRS§24-18-201 & CRS§24-50-507
The signatories aver that to their knowledge,no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
9. SOFTWARE PIRACY PROHIBITION.Governor's Executive Order D 002 00
No state or other public funds payable under this subgrant shall be used for the acquisition,operation or maintenance of
computer software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee hereby
certifies that,for the term of this subgrant and any extensions,the Subgrantee has in place appropriate systems and controls to
prevent such improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph,the
State may exercise any remedy available at law or equity or under this subgrant, including, without limitation,immediate
termination of the Subgrant and any remedy consistent with United States copyright laws or applicable licensing restrictions.
1/
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Special Provisions&Certified Assurances must remain attached to the application
B. GRANT REQUIREMENTS
FINANCIAL& ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fund accounting, auditing, monitoring, evaluation procedures and such records as
necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of the
Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and
federal laws, rules and regulations.
2. PAYMENT& REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance. in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the
DCJ Form 3 - Cash Request Procedures, and DCJ Form I-A - Subgrant Financial Report, which are hereby
incorporated by reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and
financial reports to the Division. Said reports shall be provided in such form, at such times, and containing such
data and information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of
each calendar quarter and shall be current and actual.
f. The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by
the Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant
Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals
and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B,4C,and 4D, which
are hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications
contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under the
grant. All contracts for professional services, of any amount, and equipment purchases over five thousand dollars
(per item,with a useful life of at least one year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions
of services (other than purchase of supplies or standard commercial or maintenance services)that is not incorporated
in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention,original
computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation
and works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice has the right to use,duplicate and disclose, the above material in whole or
in part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable, the Subgrantee may copyright such, but the Division of
Criminal Justice reserves a perpetual, royalty-free, non-exclusive and irreversible license to practice,
reproduce,publish and use such materials in whole or in part,and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all
Subgrantees must clearly:
• SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 4 of 9
Special Provisions&Certified Assurances must remain attached to the application
a) State the percentage of the total cost of the program or project, which will be financed with this
grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division
of Criminal Justice.
4. AUDIT, RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant
incorporating the subgrant. If the agency expends more than S500,000 per year in combined federal funds, an audit
must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit
organizations).
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING
THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION
OF CRIMINAL JUSTICE for clearance.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy
any audit findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91, the state FY
would be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99); except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to
this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the
subgrant agency, and at the location of any collaborating entities,for the same purpose. Subgrantees will be notified
in advance of any on-site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall have
access for purposes of monitoring, audit and examinations to any bonds, documents, papers and records of the
Subgrantee and to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the
Subgrantee to notify any of its project collaborators and subcontractors of these provisions.
f. The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
a. The Subgrantee assures that the application signatories, all staff and all volunteers assigned to the funded project
have read and understand the rights afforded to crime victims pursuant to§ 24-4.1-302.5 C.R.S., and the services
delineated pursuant to §§ 24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and
enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The
Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and
subgrant requirements; however, substandard performance as determined by the Division will constitute noncompliance with
this grant award. Substandard performance may result in termination or reduction of grant award as follows:
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• • SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 5 of 9
Special Provisions&Certified Assurances must remain attached to the application
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the
Subgrantee, stating the reasons for reduction, steps taken to correct the problems, and the date the subgrant
award amount will be reduced in the event problems have not been corrected to the satisfaction of the
Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate
the grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state, the Subgrantee shall be paid
the necessary and allowable costs incurred through the date of termination, but not exceeding a prorated
amount based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee,
stating the reasons for termination, steps taken to correct the problems, and the date the subgrant will be
terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee may be withheld at the
discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
a. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special
Provisions and Certified Assurances, (b) Statement of Grant Award; and, (c) the final approved Subgrant
Application.
8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the
agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall
be referred to superior departmental management staff designated by each department. Failing resolution at that level,
disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive
directors, the dispute shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will
be final.
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply, and all of its contractors will comply with the applicable
provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
H. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply, and all of its contractors will comply with the provisions
of 28 CFR applicable to grants and cooperative agreements including:
i. Part 18, Administrative Review Procedure;
ii. Part 20,Criminal Justice Information Systems;
Hi. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iv. Part 23,Criminal Intelligence Systems Operating Policies;
v. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
vi. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
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• SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 6 of 9
Special Provisions&Certified Assurances must remain attached to the application
vii. Part 61 Procedures of Implementing the National Environmental Policy Act;
viii. Part 63 Floodplain Management and Wetland Protection Procedures; and,
ix. Federal Laws or regulations applicable to Federal Assistance Programs.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state, local or Indian tribal govemment entities;
a) OMB Circular A-87, Cost Principles for State, Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122, Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
iii. For colleges and universities;
a) OMB Circular A-21, Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the
management of these funds have been extracted from the above documents and are contained in the current
applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference.
However, such a guide cannot cover every foreseeable contingency, and the Subgrantee iS ultimately responsible for
compliance with applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS (Governmental Agencies Only)
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this
subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as
great as for the preceding year plus the average annual increment in such expenditures for the past two,
three,four or five years; OR
iii. Where the certification above(3bii)cannot be made, and there is a reduced or unchanged local investment,
then the Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or
unchanged commitment would have been necessitated even if federal financial support under this federal
grant program had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS (Subgrantees receiving$100,000 or more in total federal
funds per year. See 28 CFR Part 69.)
The prospective Subgrantee certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee
of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the extension,continuation,renewal,amendment,or modification of any federal grant or cooperative
agreement;and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency. a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this subgrant, the prospective Subgrantee shall complete and
submit Standard Form-LLL,"Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY
EXCLUSION (Subgrantees receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 6.)
a. The prospective Subgrantee certifies,by submission of this proposal,that neither it nor its principals, subcontractors
or suppliers are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
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SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 7 of 9
Special Provisions& Certified Assurances must remain attached to the application
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.)
a. The prospective Subgrantee certifies, by submission of this proposal, that it will comply with the Drug Free
Workplace Act of 1988,as implemented at 28 CFR Part 67, Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42.)
a. Upon award, each Subgrantee will be provided DCJ's Form 30, entitled "Certification of Compliance with
Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and
will be required to do the following:
i. The Project Director must submit the form to the Subgrantee agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible
for reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant
Award(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days
of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice.
8. NON-DISCRIMINATION
a. The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the
Omnibus Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section
504 of the Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of
1990,42 U.S.C. 12101,et seq. and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35
and Part 39;Title IX of the Education Amendments of 1972; the Age Discrimination Act of 1975;the Department of
Justice Nondiscrimination Regulations 28 CFR Part 42, Subparts C, D, E, and G; and Executive Order 11246, as
amended by Executive Order 11375, and their implementing regulations,41 CFR Part 60.1 et. seq., as applicable to
construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC$$4321-4370 and 16 USC§470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S.
Department of Justice, in complying with the National Environmental Policy Act, the National Historic Preservation
Act (NHPA) and other related federal environmental impact analyses requirements in the use of these grant funds
either directly by the Subgrantee or by a subcontractor.As long as the activity needs to be undertaken in order to use
these grant funds, this NEPA requirement first must be met whether or not the activities listed below are being
specifically funded with these grant funds. The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of
Historic Places,or located within a 100-year flood plain;
d. Renovation, lease or any other proposed use of a building or facility that will either result in a change in its basic
prior use, or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as
an incidental component of a funded activity and traditionally used, for example, in office,household,recreational
or educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that
provide medical care and treatment)
a. The Subgrantee acknowledges that it is a covered health care provider under the Health Insurance Portability and
Accountability Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the
requirements of HIPAA conceming any uses and disclosures of protected health information.
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SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 8 of 9
Special Provisions&Certified Assurances must remain attached to the application
D. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law,program requirements, and other administrative requirements which must be passed on to subgrant
award recipients. These requirements are more likely to change from year to year than the special provisions and federal
certified assurances shown above, and usually vary across offices within the Division.
I. CONFIDENTIAL FUNDS
a. The applicant assures that confidential funds used within this project will be managed in compliance with the
effective edition of OJP OC Financial Guide,Chapter 8,which the applicant certifies has been read. is
understood and by which it agrees to abide.
2. RIGHT OF PRIVACY FOR RECIPIENTS OF SERVICES AND SHARING OF INFORMATION
The prospective subgrantee certifies,by submission of this proposal, that
a. Pursuant to Section 223(a)(18)of the JJDP Act,procedures have been established to ensure that this program
will not disclose program records containing the identity of individual juveniles. Exceptions to this requirement
are: authorization by law;consent of either the juvenile or his/her legal authorized representative; or justification
that otherwise the functions of this title cannot be performed. Under no circumstances may public project
reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools,law enforcement, courts and juvenile-
serving agencies pursuant to the Family Educational Rights and Privacy Act(FERPA) (20 U.S.C. §1232g).as
amended by the Improving America's Schools Act of 1994 (IASA). FERPA allows schools to play a vital role in
a community's efforts to identify children who are at risk of delinquency and provide services prior to a child's
becoming involved in the juvenile justice system.
c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act,"
19-1-301 et seq.,Colorado Revised Statues(1996),to balance the best interests of children and the privacy
interests of children and their families with the need to share information among service agencies and the need to
protect the public safety.
3. ANTI-DRUG ABUSE ACT OF 1988
a. The grant may be suspended or terminated at any time by the Division of Criminal Justice if the subgrantee fails to comply with the
provisions of the Anti-Drug Abuse Act of 1988,as amended,or any of the Certified Assurances and Special
Provisions.
/ 7
• • SPECIAL PROVISIONS AND CERTIFIED ASSURANCES SPCA Page 9 of 9
Special Provisions&Certified Assurances must remain attached to the application
SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances, and are fully cognizant of their duties and responsibilities for this project. The Subgrantcc understands and agrees that any subgrant
award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal
reporting requirements are delegated to the designated Project Director.who will sign all such reports. This delegation is for purposes of reporting to
the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the
Colorado Revised Statutes 24-72-202.6.information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name Robert D. Masden
Position (%t•t'kl
Agency i�ii�Q C out�1T�I Rots-RAN of corv\Mt55 1w417.G -5
Mailing Address 1 J
City,State,Zip
Cci 3l•)-3
Telephone# ct l C5 3 5lr — 4txi0 X `{`7-u C:
Fax#
E-mail Address rmasden@co...weld,coats, •
Signature Date
06/14/2004
FINANCIAL OF ICER
Name tLl wA E vie7-1-t-oA Nt
Position (k).9,c..1/4P,4Act_6 (A '\EE
Agency
w t t L I.i T`( S Z l r e,S O FV-1(-EL
Mailing Address I cl`w " (.' •'
City,State,Zip Cst'...t,l A,
Telephone# _ ,� t
c(`I 0 6�� - 4-06" X ZSU1 1
Fax# -1/;:-; - Ktf
E-mail Address La —
Signature Date
PROJECT DIRECTOR
Name I-K(4Y ft . et;�r,---44-S o Ki
Position
Agency
C-T-t-et-17y / lNek-0 (-�k-.-N'S`I t Li NS l L t,kbL1:_kYTWil
Mailing Address t co ,r b 5-7
City,State,Zip
Telephone# c: - ')c6 — ;- b t S (-R 7—
Fax# O O 3Q4'
E-mail Address
. .w � _ . u�—
Signature Date
/F
Colorado Division of Criminal Justice-Revised 8/02
CERTIFICATION OF MATCH
Please be advised that the Weld County Drug Task Force Control Board has appropriated
(forfeiture fund,unit of government,or corporation)
funds in the amount of$24.442 to match federal funds for the "Weld County A.F.I.S.Workstation" project.
(Project Title)
The source(s)of these funds is the Weld County Drug Task Force Trust Fund.
Execution of this document represents a certification that said funds have been earmarked within the appropriation
of budget process,which by state or local govemment law or practice,binds and obligates the state/local unit of government
or the implementing agency to use such funds for Drug Control and System Improvement Program purposes,or permits such
uses and the funds are or will be(within the project duration)actually provided for such purposes.
These funds are made available as cash and would not have otherwise been made available in the absence of the
federal funds.
Sincerely,
(The individual authorized to commit these funds on
behalf of the unit of government,corporation,or seizure
fund. This individual is either the authorized official or
! /)O23 appropriate controller of the matching funds.)
ignature) (Date)
)0 rd.r....) W' 'C.rA L.-54
(Name)
Cllr}N?e'1,4kJ fnJ.il.J Gray,-i I /3/24,0 t— rsce i=d/z'c�h
(Title)
'lam/9
SAGEM
SAGEM MORPHO, Inc.
November 20, 2003
Mr. Larry Pederson
Greeley/Weld County Forensic Lab
910 10th Avenue
Greeley, CO 80631
Dear Mr. Pederson,
Thank you for your interest in a remote AFIS workstation for the Greeley/Weld County
Forensic Lab. Under terms of the contract between the Colorado Bureau of Investigation
and Sagem Morpho, Inc., your agency is entitled to purchase a workstation and related
hardware based upon pricing available to the State.
Morpho's proposal is for a full-function remote scanner workstation. The workstation
can be purchased with a perpetual license for $90,000 or with a three-year license for
$65,000. At the end of the three-year period, the license can be converted to a perpetual
license for$25,000. The Colorado Bureau of Investigation has plans to upgrade the State
AFIS from the current XL3.1 system to MetaMorpho within the next three years. Your
Department will be able to "trade-in"the residual value of the Full Function Workstation
on a replacement MetaMorpho Workstation. The residual value is based upon a three-
year amortization schedule for the workstation.
Item Price Annual
Maint
Remote Full-Function Scanner WS (Perpetual Licen 90,000 $7,700
Remote Full-Function Scanner WS (3-Year License) $7,700
Remote Communications Equipment $550
Dual Purpose, High Resolution Laser Printer C;$ 4 L00 $615
TOTAL ( $97,768`, $8,865
or $72,768 (3 year License)
The Remote Full Function Scanner Workstation includes a one-year warranty. The
annual maintenance price shown is for the first year after warranty. Maintenance prices
escalate 5% per year thereafter.
1145 Broadway Plaza Tacoma,Washington 98402 www,morpho.com Phone:(253)383-3617 Fax:(253)272-2934
U
Weld County WS Proposal
November 20,2003
• Page 2 of 2
The Remote Full-Function Scanner Workstation includes the following:
* IBM RS/6000 Model 43P 150 * Table, Computer
* Mouse, Keyboard * Wing Table, Scanner (left or right)
* 256 MB RAM * Chair
* Graphics Adapter * Full-Function Workstation License
* 36 GB SCSI HD * Workstation Remote Access Software
* SCSI Adapter * Switch
* IBM 21" Color Monitor * Network Cable
* Flatbed Scanner
The Dual Purpose, High Resolution, networked laser printer is capable of printing at
1200 dpi with 220 levels of grey. This means it can produce both candidate lists and high
resolution grey-scale screen shots.
Prices include hardware, software, delivery, installation,testing, training, documentation
and a one-year warranty. The pricing does not include any local, state or federal taxes
that might apply to your purchase. The workstation can be installed within 45 days of
receipt of a purchase order. The network connection to the CBI AFIS is the responsibility
of the purchasing agency. Maintenance prices escalate 5%per year following the first
year after warranty. This proposal is valid for 180 days from the date of this letter.
If you have any questions about this proposal please contact me at (800) 346-2674 or
directly at(253) 597-8209.
Sincerely yours,
David Smith
Senior Project Manager
cc: Gary Penley, Vice President, AFIS Solutions
Doug Meier, Senior Director, Tacoma Business Group
Agent Jan Dempsey, Colorado Bureau of Investigation
Al Martin, Colorado Bureau of Investigation
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