HomeMy WebLinkAbout20042179.tiff RESOLUTION
RE: APPROVE JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Juvenile Accountability Incentive Block
Grant between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Sheriff's Office, and the Colorado Division of
Criminal Justice, with terms and conditions being as stated in said grant, and
WHEREAS, after review, the Board deems it advisable to approve said grant, a copy of
which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Juvenile Accountability Incentive Block Grant between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Sheriff's Office, and the Colorado Division of Criminal Justice be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign the grant.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 28th day of July, A.D., 2004.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
EL Li/tie', EXCUSED
Robert D. Masden, Chair
ism §I� n lerk to the Board -In-,
V c.� �„ , ,�s • William H rke, Pro-Tem
Cis ,. �'` �
eputy Clerk to the Board
M. J. ile
APP AS TO FO c e'
David E. Long
ty A torney
EXCUSED
Glenn Vaad
Date of signature: O//%y
2004-2179
SO0025
CO ; 5O .e=13-O4/
FORMAT FOR COORDINATED ENFORCEMENT PLAN TO REDUCE JUVENILE CRIME
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
(This page should be completed and submitted as the first page of your plan.)
Grant# (DCJ use only)
Will grant funds be used to conduct research? Yes v No If yes, please identify the type of research:
The project involves research and/or statistical activities but does not involve the collection of information identifiable
to private persons
The project involves research and/or statistical activities and involves the collection of information identifiable to
private persons
APPLICANT AGENCY:
Legal Title of Applicant Agency: We l d County
Address: lac() p c ast City, State, Zip: Greeley. Colorado R06?1
County: weld Phone: ( 970 ) 356-4075 x 28cderal Employer ID Number 84600081 3u
LOCATION OF AGENCY: U.S. Congressional District: 4 State Judicial District: 7 q
SERVICE AREA: (This project will service the following areas:)
a. U.S. Congressional District Ws: 4 b. Judicial District#/s: 19
c. City(ies): AND/OR
County(ies): Weld County
d. Population size(census)of service area: 200,000
GRANT APPLICATION TYPE:(Check One)
X JAIBG Local Allocation
State Program Funds:Statewide Emphasis (Disregard Page 2 and Section I on Page 3)
Project Title:
Other
Project Title:
TYPE OF APPLICATION: _New x Continuation
If this is a continuation application, provide JAIBG funding information from the two most current years:
Grant Number. Amount Duration:
Grant Number. Amount Duration:
PROJECT DIRECTOR: (The Project Director is considered to be the primary contact person, and the person who is
directly responsible for ensuring that the plan is implemented. All future correspondence from the Colorado Division of
Criminal Justice, regarding this grant,will be sent to this person).
Project Director. Kenneth E. Poncelow Agency: Weld County Sheriff's Office
Mailing Address: 1950 O Street, Greeley, Colorado 80631
Phone: (970) 356-4015 x 2802 Fax: (970)304-6467 E-mail:kponcelow@co.weld.co.us
ALLOCATION/REQUESTED AMOUNT: (If this is a joint plan, provide the total from all entities.)
JAIBG Amount $ 50,296
Cash match $ 5,968 (This must be at least 10%of Total Cost)
Total Cost $ 56,264
PROJECT DURATION DATES: From: October 1, 2004 To: September 30,2005
2004-2179
(Revised 3/2004) Page 1
LOCAL JUVENILE CRIME ENFORCEMENT COALITION FOR: Weld county
(Please type or print name of county/municipality)
You are encouraged to use existing groups that focus on youth and have or can be enhanced to have the
required representation.
Mimimurn required representation includes A-I: (If any category is impracticable, explain on an attached page.)
A. Police F. Schools: School district and/or local middle and/or high
B. Sheriffs schools(Please include students.)
C. Prosecutors: District,County and/or City G. Business
D. Probation Services H. Prevention organizations
E. Juvenile Court: District and/or municipal I Religious-affiliated, fraternal, nonprofit,and/or social
jurisdiction services
NAME AGENCY/ORG. &ADDRESS CATEGORY
Robert D. Masden Chair, Board of County Commissioners
P. 0. Box 758, Greeley, CO 80631-0758 H
Judge Kline 19th Judicial District
Judge Karowsky P.O. Box C, Greeley, CO 80632 D
Al Dominguez, Jr. District Attorney, 19th Judicial District
915 10th Street, Greeley, CO. 80631 B
John Cooke Weld County Sheriff's Office
1950 O Street, Greeley, CO 80631 A
Jerry Wommack Chief Probation Officer
934 9th Avenue, Greeley, CO 80631 C
John Gates Weld County School District Six
1025 9th Avenue, Greeley, CO 80631 E
Joelle France A Women's Place
3700 Golden, Greeley, CO 80632 G
Dan Daily North Range Behavioral Health
1306 11th Avenue, Greeley, CO 80631 G
B. J. Dean Island Grove Regional Treatment Center
1140 M Street, Greeley, CO 80631 G
Windy Rich-Goldsbhmidt UNC/Weld County Chief of Police REP
Gray Hall, Greeley, CO 80631 A
Paul H. Branham Greeley Police Department
919 7th Street, Greeley, CO 80631 A
Michael Guthrie Evans Police Department
1100 37th St
(Continue on a copied page if necessary. Return to DCJ with "Intent to Accept Funds"Form)
Financial Management
Complete the items below:
A. Please provide the date of the agency's last independent audit or financial review: /30/0
11-
Enclose with this application one copy of the agency's most recent audit or financial review. Include any
management report or other auditor comments with each set of application copies.
B. Does the agency expend over$300,000 from combined federal sources in a year? v Yes No
C. Please respond to the following questions regarding the agency accounting system's ability to meet the criteria for
managing federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits
or through other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the
agency's responsibility to meet all federal and state requirements for these grant funds.)If the answer is"No"to
any questions below,provide an explanation on an inserted page.
gi s 0 No Does the agency accounting system separate ALL revenues and expenditures by funding source?
Yes 0 No Does the system track revenues and expenditures for each grant award separately through a sub-ledger
// system?
Yes ❑No Does the system allow expenditures to be classified by the broad budget categories listed in the approved
grant budget, i.e.Personnel, Supplies and Operating,Travel,Equipment and Professional Services?
Yes 0 No Does the agency reconcile sub-ledgers to its general ledger at least monthly?
ta'Yes O No Does the agency mark its invoices with the grant number?
Yes 0 No Does the agency maintain time sheets,signed by the employee and supervisor for each employee paid by
/ DCJ grant funds?
cfr4ees 0 No Does the agency have written fmancial policies and procedures in place?
(211/(es 0 No Does the agency have accounting internal controls in place, such as separation of duties,two signatures on
certain checks,reconciliations or other reviews?
For Continuation Applicants only.
l Yes 0 No Does the agency use its accounting system data to prepare the quarterly financial reports for DCJ?
reYes 0 No Does the agency reconcile its accounting system data with the quarterly financial reports for DCJ?
(Revised 3/2004) Page 12
This Certification of Appropriation of Match form should be completed by all agencies providing
cash match. If there is more than one source of match, copy this page for all agencies providing
match.
Certification of Appropriation of Match
Date:
Colorado Division of Criminal Justice
Office of Juvenile Justice
700 Kipling Street
Denver, Colorado 80215
To Whom It May Concern:
Please be advised that
has committed support in the form of cash match in the amount of$ to match the federal
funds for the FY03 Juvenile Accountability Incentive Block Grant
for (Project Title or Unit of Local Government)
Execution of this document represents a certification that said funds have been earmarked within the
appropriation of budget process for use as matching funds for this JAIBG grant application.
Sincerely,
" ,. J /� fit��f JUL 2 8 2004
Signature of Person Authorized to Commit to Match Date
William H. Jerke, Chair Pro-Tem, Board of County Commissioners
Typed Name and Title
(Revised 3/2004) JABG Plan Format-Page 13
,,62O/-a-IT7
Federal Fiscal Year 2003
Juvenile Accountability Incentive Block Grant Program
APPENDIX
After the Certified Assurance pages and signature page of the original application attach this page and
the following applicable items labeled with the appropriate letter:
A. Organizational Chart- Highlight any positions included in your budget category.
B Job Descriptions - Include for any paid or volunteer position included in your budget personnel category.
C. Financial Information-Copy of last audit or formal financial review. New applicants need only submit a copy
of the last audit management letter,financial review or department information. (DCJ reserves the right to
access the entire audit should verification of fiscal issues be required.) Continuation applicants must supply
a copy of the agency's last audit or formal financial review.
D. Letters of Support - Need to show support and commitment from other juvenile justice agencies and/or
community members.
E. Any other item(s) specifically requested in the plan format and instructions.
(Revised 3/2004) JABG Plan Format-Page 14
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 1 of 9
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
Xeemmental Grant
Grant to a Colorado State Agency
X rant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below;that all information contained in the application is correct;that there has been appropriate coordination with
affected agencies; and,that the applicant will read,understand and comply with all provisions of the governing legislation and all other
applicable federal and state laws,rules and regulations that have been or may hereafter be established. The applicant further understands
and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant conditions set forth in
the Statement of Grant Award,and in the current applicable Administrative Guide of the Division of Criminal Justice.
GOVERNING LEGISLATION FOR THIS GRANT PROGRAM.
Juvenile Accountability Incentive Block Grant Program. From the United States Department of Justice,Office of Justice Programs,Office
of Juvenile Justice and Delinquency Prevention, under federal statutory authority, PL105-119, November 26, 1997, Making
Appropriations for the Departments of Commerce, Justice and State, the Judiciary, and related Agencies and for other Purposes
(Appropriations Act)and under applicable program guidelines established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Revised April 1,2004
1. CONTROLLER'S APPROVAL.CRS§24-30-202(1)
This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such
assistant as may be designated.
2. FUND AVAILABILITY.CRS§24-30-202(5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon finds for that purpose
being appropriated,budgeted,and otherwise made available.
3. INDEMNIFICATION.
FOR NON-INTERGOVERNMENTAL GRANTS ONLY:
a. The Subgrantee shall indemnify, save, and hold harmless the State, its employees and agents, against any and all claims,
damages,liability and court awards including costs,expenses,and attorney fees incurred as a result of any act or omission by
the Subgrantee,or its employees,agents,subcontractors,or assignees pursuant to the terms of this subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. Indemnity: To the extent authorized by law,the Subgrantee shall indemnify, save,and hold harmless the State against any
and all claims,damages,liability and court awards including costs,expenses,and attorney fees incurred as a result of any act
or omission by the Subgrantee, or its employees,agents, subcontractors,or assignees pursuant to the terms of this subgrant
award.
c. No term or condition of this grant shall be construed or interpreted as a waiver,express or implied,of any of the immunities,
rights,benefits,protection,or other provisions for the parties,of the Colorado Governmental Immunity Act, Section 24-10-
101,et seq.,C.R.S.or the Federal Tort Claims Act,28 U.S.C.2671,et seq.as applicable,as now or hereafter amended.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certhed Assurances must remain attached to the application
SPCA Page 2 of 9
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE NOR ANY AGENT, SUB-
CONTRACTOR,OR EMPLOYEE OF THE SUBGRANTEE SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE
OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT
TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT TO THIS GRANT. SUBGRANTEE
ACKNOWLEDGES THAT THE SUBGRANTEE AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE
BENEFITS UNLESS THE SUBGRANTEE OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT
PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. SUBGRANTEE SHALL NOT HAVE AUTHORIZATION, EXPRESS OR
IMPLIED, TO BIND THE STATE TO ANY AGREEMENTS, LIABILITY, OR UNDERSTANDING EXCEPT AS EXPRESSLY SET
FORTH HEREIN. IF THIS GRANT PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE SHALL PROVIDE AND
KEEP IN FORCE WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT
COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY SHALL BE SOLELY
RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination
and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution, and enforcement of this subgrant. Any provision of this subgrant, whether or not incorporated herein by reference,
which provides for arbitration by any extra judicial body or person or which is otherwise in conflict with said laws, rules, and
regulations shall be considered null and void.Nothing contained in any provision incorporated herein by reference which purports
to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law
whether by way of complaint,defense,or otherwise.Any provision rendered null and void by the operation of this provision will
not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant,the Subgrantee shall strictly adhere to all applicable federal and State laws,
rules,and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS 24-30-202(1)&CRS§24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
Pursuant to CRS 24-30-202.4 (as amended),the State Controller may withhold debts owed to State agencies under the
vendor offset intercept system for: (a)unpaid child support debt or child support arrearages; (b) unpaid balance of tax,
accrued interest,or other charges specified in Article 21,Title 39,CRS;(c)unpaid loans due to the Student Loan Division
of the Department of Higher Education;(d)owed amounts required to be paid to the Unemployment Compensation Fund;
and(e)other unpaid debts owing to the State or any agency thereof,the amount of which is found to be owing as a result
of final agency determination or reduced to judgment as certified by the controller.
8. EMPLOYEE FINANCIAL INTEREST.CRS§24-18-201&CRS§24-50-507
The signatories aver that to their knowledge,no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
9. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00)
No state or other public funds payable under this subgrant shall be used for the acquisition,operation or maintenance of computer
software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee hereby certifies that,for
the term of this subgrant and any extensions,the Subgrantee has in place appropriate systems and controls to prevent such
improper use of public funds. If the State determines that the Subgrantee is in violation of this paragraph,the State may exercise
any remedy available at law or equity or under this subgrant,including,without limitation,immediate termination of the Subgrant
and any remedy consistent with United States copyright laws or applicable licensing restrictions.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certhed Assurances must remain attached to the application
SPCA Page 3 et
B. GRANT REQUIREMENTS
1. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee assures that fiord accounting,auditing,monitoring,evaluation procedures and such records as necessary
will be maintained to assure adequate internal fiscal controls, proper financial management, efficient disbursement of
funds received, and maintenance of required source documentation for all costs incurred. These principles must be
applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee assures that it will comply with the provisions of the current applicable Administrative Guide of the
Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot cover every
foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with applicable state and federal
laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee the reasonable and allowable costs of performance, in
accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as the Total Award
Amount.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the DCJ
Form 3 -Cash Request Procedures,and DO Form 1-A-Subgrant Financial Report,which are hereby incorporated by
reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee assures that it shall maintain data and information to provide accurate quarterly program and financial
reports to the Division. Said reports shall be provided in such form, at such times, and containing such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee assures that quarterly financial and narrative reports shall be submitted within 30 days of the end of each
calendar quarter and shall be current and actual.
f. The Subgrantee further assures that final financial and narrative reports shall be submitted on the forms provided by the
Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments,and/or revisions to the Grant Award
for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals and
objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A,4B,4C,and 4D,which are
hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee fails to comply with conditions and certifications
contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee assures that open, competitive procurement procedures will be followed for all purchases under the
grant. All contracts for professional services,of any amount,and equipment purchases over five thousand dollars(per
item,with a useful life of at least one-year)must receive prior approval by the Division of Criminal Justice.
b. The Subgrantee assures that no contract or agreement will be made for execution of project activities or provisions of
services(other than purchase of supplies or standard commercial or maintenance services)that is not incorporated in the
approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee assures that contractors/vendors who assist the Subgrantee to develop specifications, requirements,
statements of work and/or Request For Proposal for a proposed procurement shall be excluded from bidding or
submitting a proposal to compete for the award of such procurement.
d. The Subgrantee assures that where activities supported by this subgrant produce any discovery or invention, original
computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical representation and
works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice has the right to use,duplicate and disclose,the above material in whole or in
part in any manner for any purpose whatsoever and authorize others to do so.
ii. If the material or invention is copyrightable,the Subgrantee may copyright such,but the Division of Criminal
Justice reserves a perpetual,royalty-free,non-exclusive and irreversible license to practice,reproduce, publish
and use such materials in whole or in part,and authorize others to do so.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certhed Assurances must remain attached to the application
SPCA Page 4 of 9
documents describing projects or programs funded in whole or in part with these grant funds, all Subgrantees
must clearly:
a) State the percentage of the total cost of the program or project,which will be financed with this grant
money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# , issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee may not assign its rights or duties under this grant without the prior written consent of the Division of
Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee assures that it will procure an audit or financial review by a CPA or licensed public accountant
incorporating the subgrant. If the agency expends more than$500,000 per year in combined federal funds,an audit must
be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments, and non-profit
organizations).
i. At such time as the audit or financial review is completed,ONE COPY OF THE REPORT,INCLUDING THE
CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION OF
CRIMINAL JUSTICE for clearance.
ii. The Subgrantee accepts responsibility for the costs of a financial program audit to be performed by the
Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy any
audit findings.
b. The Subgrantee assures that:
i. It will retain all project records, as will facilitate an effective audit, for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91,the state FY would
be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99);except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee assures that it will keep copies of all documents, correspondence, and required receipts related to this
subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting fmancial and programmatic documentation,
subcontracts,general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk review,
or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the subgrant
agency,and at the location of any collaborating entities, for the same purpose. Subgrantees will be notified in advance
of any on-site monitoring visit.
e. The Subgrantee assures that the Division of Criminal Justice,Colorado Department of Public Safety, shall have access
for purposes of monitoring,audit and examinations to any bonds,documents,papers and records of the Subgrantee and
to relevant books and records of subcontractors of the Subgrantee. It is the responsibility of the Subgrantee to notify any
of its project collaborators and subcontractors of these provisions. •
f. The Subgrantee assures that signatories of the application and subgrant award and personnel employed through this
subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or meeting
conducted by the Division of Criminal Justice.
5. COLORADO VICTIM RIGHTS ACT
a. The Subgrantee assures that the application signatories,all staff and all volunteers assigned to the funded project have
read and understand the rights afforded to crime victims pursuant to§24-4.1-302.5 C.R.S.,and the services delineated
pursuant to§§24-4.1-303 and 24-4.1-304 C.R.S.,commonly known as the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee against goals and performance standards required herein. The
Division will provide reasonable technical assistance to the Subgrantee concerning project goals, performance standards and
subgrant requirements;however,substandard performance as determined by the Division will constitute noncompliance with this
grant award. Substandard performance may result in termination or reduction of grant award as follows:
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certied Assurances must remain attached to the application
SPCA Page 5 et
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause,it will first give ten(10)days written notice to the Subgrantee,
stating the reasons for reduction, steps taken to correct the problems,and the date the subgrant award amount
will be reduced in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is reduced for cause,the Division will only reimburse the Subgrantee for acceptable work
or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause,final payment to the Subgrantee may be withheld at the discretion of
the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. The grant may be terminated by the Division if it is in the best interest of the state of Colorado to terminate the
grant.
iii. If the grant is terminated for convenience by either the Subgrantee or the state,the Subgrantee shall be paid the
necessary and allowable costs incurred through the date of termination, but not exceeding a prorated amount
based on the number of days of project operation prior to the date of termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause,it will first give ten(10)days written notice to the Subgrantee,stating
the reasons for termination,steps taken to correct the problems,and the date the subgrant will be terminated in
the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause,the Division will only reimburse the Subgrantee for acceptable
work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause,final payment to the Subgrantee may be withheld at the discretion
of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert,at the option of the Division,to the Division of Criminal Justice
upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
a. Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special
Provisions and Certified Assurances,(b)Statement of Grant Award;and,(c)the final approved Subgrant Application.
8. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the agreement.
Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall be referred to
superior departmental management staff designated by each department. Failing resolution at that level, disputes shall be
presented to the executive directors of each department for resolution. Failing resolution by the executive directors,the dispute
shall be submitted in writing by both parties to the State Controller,whose decision on the dispute will be final.
C. FEDERAL CERTIFIED ASSURANCES
I. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee hereby agrees that it will comply,and all of its contractors will comply with the applicable provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee agency hereby agrees that it will comply,and all of its contractors will comply with the provisions of 28
CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 20,Criminal Justice Information Systems;
iii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iv. Part 23,Criminal Intelligence Systems Operating Policies;
v. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
vi. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
vii. Part 61 Procedures of Implementing the National Environmental Policy Act;
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 6 of 9
viii. Part 63 Floodplain Management and Wetland Protection Procedures;and,
ix. Federal Laws or regulations applicable to Federal Assistance Programs.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee assures that it will comply with appropriate federal cost principles and administrative requirements
applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87,Cost Principles for State,Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122,Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education,Hospitals and Other Nonprofit Organizations
iii. For colleges and universities;
a) OMB Circular A-21,Cost Principles for Educational Institutions
b) OMB Circular A-I10, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education,Hospitals and Other Nonprofit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States,Local Governments and Nonprofit Organizations
b. The Subgrantee assures that it will comply with the provisions of the Office of the Comptroller, Office of Justice
Programs OC Financial Guide for Grants, current edition. (For practical purposes, the requirements pertinent to the
management of these funds have been extracted from the above documents and are contained in the current applicable
Administrative Guide of the Division of Criminal Justice,which is hereby incorporated by reference. However, such a
guide cannot cover every foreseeable contingency, and the Subgrantee is ultimately responsible for compliance with
applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS(Governmental Agencies On),
a. The Subgrantee certifies that any required matching funds used to pay the non-federal portion of the cost of this subgrant
are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
ii. That the Subgrantee's expenditures for the purpose described in this application for the annual period are as
great as for the preceding year plus the average annual increment in such expenditures for the past two,three,
four or five years;OR
iii. Where the certification above(3bii)cannot be made,and there is a reduced or unchanged local investment,then
the Subgrantee shall give a written explanation demonstrating that the Subgrantee's reduced or unchanged
commitment would have been necessitated even if federal financial support under this federal grant program
had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS(Subgrantees receiving$100,000 or more in total federal funds
per year. See 28 CFR Part 69.)
The prospective Subgrantee certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence an
officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a
member of Congress in connection with the making of any federal grant,the entering into of any cooperative agreement,
and the extension, continuation, renewal, amendment, or modification of any federal grant or cooperative agreement;
and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress,an officer or employee of Congress,or an employee of a
member of Congress in connection with this subgrant, the prospective Subgrantee shall complete and submit Standard
Form-LLL,"Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY EXCLUSION
(Subgrantees receiving$100,000 or more in total federal funds per year.See,28 CFR Part 6.)
a. The prospective Subgrantee certifies,by submission of this proposal,that neither it nor its principals,subcontractors or
suppliers are presently debarred,suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participation in this transaction by any Federal department or agency.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&CertiedAssurances must remain attached to the application
SPCA Page 7 of 9
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE(See, 28 CFR Part 67,Subpart F.)
a. The prospective Subgrantee certifies,by submission of this proposal,that it will comply with the Drug Free Workplace
Act of 1988,as implemented at 28 CFR Part 67,Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Pan 42.)
a. Upon award,each Subgrantee will be provided DCJ's Form 30,entitled"Certification of Compliance with Regulations
Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans(EEOP),and will be required to
do the following:
i. The Project Director must submit the form to the Subgrantee agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible for
reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant Award
(SOGA).
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days of
receipt of this grant award,and to the Office for Civil Rights,Office of Justice Programs,U.S.Department of Justice.
8. NON-DISCRIMINATION
a. The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968,as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973, as amended; Subtitle A, Title II of the Americans with Disabilities Act of 1990, 42 U.S.C.
12101,et seq.and Department of Justice Regulations on Disability Discrimination,28 CFR Part 35 and Part 39;Title IX
of the Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice
Nondiscrimination Regulations 28 CFR Part 42, Subparts C,D,E,and G; and Executive Order 11246,as amended by
Executive Order 11375, and their implementing regulations, 41 CFR Part 60.1 et. seq., as applicable to construction
contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee agrees to assist the Division of Criminal Justice and the Office of Justice Programs,U.S.Department of
Justice,in complying with the National Environmental Policy Act,the National Historic Preservation Act(NHPA)and
other related federal environmental impact analyses requirements in the use of these grant funds either directly by the
Subgrantee or by a subcontractor.As long as the activity needs to be undertaken in order to use these grant funds,this
NEPA requirement first must be met whether or not the activities listed below are being specifically funded with these
grant funds.The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of Historic
Places,or located within a 100-year flood plain;
d. Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic prior
use,or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as an
incidental component of a funded activity and traditionally used,for example,in office,household,recreational or
educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that
provide medical care and treatment)
a. The Subgrantee acknowledges that it is a covered health care provider under the Health Insurance Portability and
Accountability Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the
requirements of HIPAA concerning any uses and disclosures of protected health information.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Cert fled Assurances must remain attached to the application
SPCA Page 8 of 9
D. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law,program requirements,and other administrative requirements which must be passed on to subgrant
award recipients.
I. Right if Privacy for Recipients of Service and Sharing of information.
The prospective subgrantee certifies,by submission of this proposal,that:
a. Pursuant to Section 223(a)(18)of the Juvenile Justice and Delinquency Prevention Act,procedures have been
established to ensure that this program will not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal
authorized representative;or justification that otherwise the functions of this title cannot be performed. Under no
circumstances may public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools,law enforcement,courts and juvenile-serving
agencies pursuant to the Family Educational Rights and Privacy Act(FERPA)(20 U.S.C.§1232g),as amended by
Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a community's
effort to identify children who are at risk of delinquency and provide services prior to a child's becoming involved
in the juvenile justice system.
c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act,"19-1-
301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of children
and their families with the need to share information among service agencies and the need to protect the public
safety.
2. In addition to the"Termination for Cause"item,F.3 under Grant Requirements above,the subgrant may be suspended or
terminated by the Division of Criminal Justice if the subgrantee fails to comply with the core requirements of the Juvenile
Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of Stats Offenders,Section 223
(a)(I2)(A);Separation of Juveniles from Incarcerated Adults,Section 223(a)(13);Removal of Juveniles from Adult Jails
and Lockups,Section 223(ax14);Disproportionate Minority Confinement,Section(a)(23).
19TH JUDICIAL PROBATION
FEMALE OFFENDER PROGRAM FUNDING REQUEST
PROBLEM: Statistics in Weld County over the past several years indicate that for juvenile female
offenders there is/are:
• Increases in the total number of juvenile female offenders
• Increase in DA filings for juvenile female offenders
• Increases in commitments
• Decreases in out-of-home placement/treatment options available
• Increases in the length of time on probation
At an observational/empirical level it appears that we are seeing more and more juvenile female offenders
with a greater range of unidentified problems and unmet needs:
• Housing
• Employment
• Pregnancy
• Education
• Family
• Mental Health
• Substance Abuse
Additionally, the programs and services that are available are often not integrated into a comprehensive
planning strategy. Consequently, the probation officer can often become overwhelmed in reacting to the
sheer weight of the needs and numbers, instead of directing the plan.
Within the total population of juvenile female offenders there is a subset of extremely high-risk juvenile
females who present an even greater challenge to the Juvenile Probation Department. They have
significant histories of gang involvement, sexual assaults, drug and alcohol abuse, previous failed out-of-
home placements, suicide attempts, parental abandonment, depression, abusive relationships with
boyfriends, chronic educational failures, etc. Unfortunately, it is these juvenile females that are often
identified for commitment, primarily because they have failed to positively respond to previous services,
even when the service was inappropriate for the need.
PROJECT TITLE: Juvenile Female Offender Program @FOP)
PURPOSE AREA: Number 15. Establishing and maintaining programs to enable juvenile courts and
juvenile probation officers to be more effective and efficient in holding juvenile offenders accountable
and reducing recidivism.
SUMMARY OF FOCUS WITHIN THE PURPOSE AREA: To increase the number of juvenile
female offenders that will be served by this program, reduce revocations, reduce out-of-home placements,
expedite access to appropriate services and greater accountability. Through providing more intensive
supervision, weekly gender specific groups and the development of the Individual Probation Plan (IPP) a
greater number of young women will be served. This grant will enhance probation's current services
with the professional skills of Hawk II Systems, whose personnel are trained in specialty areas such as
family/group dynamics and substance abuse/mental health needs. This collaboration between probation,
Hawk II Systems and other service providers give broader service delivery and greater accountability to
this unique population.
GOAL 1: For each young woman referred, a collaborative, gender responsive, culturally sensitive
process that facilitates timely access to specific community programs, actively involves parents and/or
meaningful relations, and incorporates weekly groups, while simultaneously responding to the needs of
the probationer and the orders of the court. This rapid and meaningful response, reflected in the creation
of an Individualized Probation Plan (IPP), is a critical step in developing a comprehensive assessment,
activating appropriate substance abuse services, developing pro-social skills, maintaining accountability,
reducing revocations, and increasing the number of positive program completions.
Objective 1: To provide greater access to services/accountability to a minimum of 50 juvenile female
offenders utilizing the Individual Probation Plan (IPP).
Responsible
Time-Line Measurement Person
Through the use of the multi-disciplinary staffing team, the # of female JFOP
IPP will reflect the needs, services and collective inter-agency 10/01/04 to juveniles Probation
goals the juvenile female offender will address both short and 9/30/05 assessed Officer
long-term.
Objective 2: Provide weekly groups and collaborative case management to a minimum of 50
juvenile, female offenders facilitated by the contracted services of Hawk II Systems.
Responsible
Time-Line Measurement Person
Once accepted into the JFOP, the parent/youth group will be # of female JFOP
required for a period of one month, then peer education 10/01/04 to juveniles Probation
groups will address multiple life-skill subjects. Additionally, 9/30/05 attending & Officer
random/collaborative in-home supervision will be provided. completing
GOAL 1 INDICATORS
1. Output indicator:
• Caseload of grant funded probation officer.
Objective #1, the program will serve a minimum of 50 juvenile female probationers, assessed from
10/1/04 to 9/30/05 and recorded. For each of the probationers, an IPP staffing will be initiated and
documented by the grant funded probation officer, the IPP will be present in each probationer's file.
Review staffings for each probationer will be formally conducted every 30 days for up to 6 months.
Objective #2, the actual number of juvenile female probationers who attended the weekly JFOP group will
be counted, the assignment completed will be counted as well as the actual number completing /
graduating from the groups.
2
•
• 2. Short-term indicator:
• Average number of supervision meetings per month.
Objective #1, each female offender accepted into the program will have a minimum of one supervision
contact per week, and may have up to five meetings or contacts per week. These supervision events are
based on the level of need, how recently the young woman was staffed into the program, the number of
supportive services being provided, and her general day to day level of functioning.
Objective #2, each group attended by parent and child, each weekly peer group session, each session on
parenting held in the family's home, and each collaborative in-home or in-community contact will also be
considered a significant part of the overall supervisory structure, and will vary depending on the level of
need and/or functioning.
• Number and percent of non-compliance events (missed court dates, positive UA's)
Objective #1, the percentage of compliance or non-compliance events, based on a behavioral baseline
established at the time of referral to include drug testing will be recorded at each of the monthly IPP
staffings. Parents, private providers and other supportive agencies will have opportunities to review and
report on the progress to date and help in the development of the next month's goals.
Objective #2, the percentage of compliance or non-compliance will be recorded by the attendance and
assignments completed at each of the groups provided. This information will then be reported at the
monthly IPP staffing.
3. Intermediate Outcome Indicator:
• Number and percent of youth to complete their justice requirements successfully.
Results of Objective 1, measurements will be analyzed by comparing the total number of juvenile female
probationers to those actually served. As part of the analysis, there is an expectation that 100 percent of
the FOP girls will have an IPP staffing each month during the time in the program. These staffings will
provide a formal method of data collection while giving on going feedback to the youth and her parents.
Results of Objective 2 will be analyzed by reviewing the recidivism rate of the JFOP participants to those
of the general female offender population. 37 or 75% of the original youth identified will successfully
complete this six-month program. While being in the program for the entire six months is important,
completing the IPP goals will be the benchmark for successful program graduation.
GOAL 1 COST NEEDS: Cost of baseline drug testing, confirmation testing, and case management.
3
NUMBER OF JUVENILES TARGETED: 50 juvenile (ages 10-18) female probationers will be
targeted with an estimated ethnic composition of: 40% Caucasian, 50% Hispanic, and 10% Native
American or other heritage.
White Hispanic/Latin African Native Asian/Pacifi Multiracia Other Totals
o American American c I/
Islander Multi
Ethnic
Males 0 0 0 0 0 0 0 0
Females 20-26 25-38 0-3 5-8 0 0 0 50-75
C. Evaluation and Long-term Plan
Success will be achieved when 100% (a minimum of 50 annually) of all juvenile female probationers has
received greater access to services through the use of the multi-disciplinary staffing and the IPP, and has
been provided with weekly groups and collaborative case management. Goals for each individual will be
reviewed, renewed and progress acknowledged monthly at the IPP staffing. Supporting measurements of
success, including random drug resting, weekly supervision meetings, in home collaborative visitations,
group attendance, group assignment completion, school attendance, will also be collected on a regular
monthly basis. We are very comfortable that the above indicators of success will result in lowered
recidivism /revocation rates as compared to the non-Juvenile Female Offender Program participants.
BUDGET/BUDGET NARRATIVE:
SUPPLIES AND OPERATING
$700.00 is requested for baseline and confirmation drug testing.
CONTRACTED CONSULTANT/PROFESSIONAL SERVICES
Weld County Probation and specifically Juvenile Probation has contracted with Hawk II Systems L.L.C.
continuously for the past several years to work with the Juvenile Female Offender Program (JFOP). In
order to expand the number of young women served, and add some additional components to the JFOP
such as parent and peer groups, the Probation Officer is requesting $23,022.00 annually to be allocated
towards Hawk II Systems' services. Like other providers or agencies working directly with JFOP, Hawk
II Systems will attend monthly staffings where the Individual Probationary Plan (IPP) will be developed,
and review and create new goals for the upcoming month outlined. Expenses will cover Hawk II Systems'
provision of the required parent/daughter groups that will contain parenting and behavior management
information. Additionally, weekly, on-going cognitive girls groups will be provided by Hawk II Systems
to address issues of personal safety, teen pregnancy, interpersonal relationships, personal decision making
and career choices. In order for the girls and their families to receive support and program consistency,
regular in-home and/or school visits will be conducted jointly by Hawk II Systems and the Probation
Officer. These visits allow issues that arise to be addressed in a timely and supportive fashion.
4
TOTAL Fed $ Match
Drug Testing $700 $700 C
TOTAL SUPPLIES AND OPERATING $700.00 $700.00
ulakiare
Weekly groups/Coordinate Monthly
Staffing, Case management-Hawk II
Systems, LLC $23,022.00 $23,022.00 t7
TOTAL CONTRACTED COST $23,022.00 $23,022.00
TOTAL OF ALL PROJECT COSTS TOTAL Source
Fed $ % of Total Match % of Total
TOTAL COQ C.' $23,722.00 $23,722.00 O 0 O
5
JAIBG Grant Application
2004-2005
"Collaborative Crisis Assessment and Triage Services"
Submitted by North Range Behavioral Health
1306 11`h Avenue
Greeley, CO 80631
(970) 347-2120
(970) 392-1354 (fax)
Wayne Maxwell, PhD
Executive Director
July 8, 2004
A. Identified Problem/Need and the Program Purpose Area Number
Problem: Through its work with JAIBG, its member agencies, and other areas of work in the
communities of Weld County, North Range Behavioral Health (NRBH) is acutely aware of the
variety of problems facing youths who come into contact with the juvenile justice system. Over
the past few years, progress has been made in the identification of detained juvenile offenders
who are in need of mental health services while they are detained and after they are released back
into the community. Recidivism rates remain higher than acceptable and are still increasing for
those juvenile offenders with identifiable mental health issues who have not received appropriate
mental health care. This project, in the past, has helped to improve the communication between
the numerous agencies, offices, institutions, and individuals involved with these juveniles but
more work remains to be done in terms of holding the youths accountable for their actions,
reducing recidivism, and ensuring greater integration of services in working with each juvenile.
Purpose Area:
11. Establishing and maintaining accountability-based programs designed to reduce
recidivism among juveniles who are referred by law enforcement personnel or
agencies.
Summary of North Range Behavioral Health's focus within the Purpose Areas
Through this proposal, NRBH seeks to be able to continue to quickly and appropriately identify,
assess, evaluate, and treat those detained youth at the Platte Valley Youth Services Center
(PVYSC)who are in need of mental health services; to communicate effectively with the
juvenile court, probation officers, social services workers, detention facility staff, mental health
therapists, school personnel, and pertinent others about each referred individual; and to provide
timely mental health treatment to those identified in need of such. JAIBG funds have helped
accomplish some of these tasks in past years. NRBH again requests continued and increased
funding of its efforts. Through this grant, 20.00 hours (.50FTE) of a mental health clinician's
time will be made available weekly to serve these juveniles. This will allow 32 to 40 juveniles to
be admitted annually to treatment services. In addition to this, up to nine detainees may be seen
each day the therapist is on site at their own requests through "Counselor Alerts" or via referrals
made by the Court, the staffs of the PVYSC, the Weld County Department of Social Services
(WCDSS,) and Weld County Probation Services for crisis intervention. Many of the juveniles in
this latter group, expected to number between 110 and 120, do not need ongoing mental health
care but have an emergent or urgent need to speak to a trained counselor.
NRBH proposes to continue to be funded to provide both direct and indirect mental health
services to the referred juveniles and to improve its ability to communicate the results of
assessments, evaluations, and other interventions to the juvenile court and probation officers so
they may have more timely information concerning detained youths involved in this project.
Goal 1: To rapidly respond to the mental health needs of those detained youth referred to
the project
I I I
—1—
Objective 1-1: Time-Line Measurement Responsible
Person(s)
To evaluate, refer, communicate 10/1/2004 - Track the number of Program
about, and treat those youths referred. 9/30/2005. youths referred and Director and
served, document clinical staff
types of services
provided.
Objective 1-2: Time-Line Measurement Responsible
Person(s)
All referred youth opened as NRBH 10/1/2004 - Track the number of Program
clients will have a service plan 9/30/2005. youths referred and Director and
developed as part of the admission served, document clinical staff.
process. types of services
provided and presence
of plan.
Objective 1-3: Time-Line Measurement Responsible
Person(s)
Seventy-five percent of the youth 10/1/2004 - Track the number of Program
admitted to mental health treatment 9/30/2005. youths referred and Director and
other than crisis services will
served, document clinical staff
complete their service plan.
types of services
provided.
Goal 1 Outcome Measures:
1. What will be measured? The time and date of referral, time and date of evaluation
will be tracked, as will be when the evaluation was delivered to the person or
office needing it. What services were delivered to whom and the total amount of
services delivered to each referral will be tracked as will be the impact of the
services.
2. How will it be measured? Data will be entered on the form developed in previous
years so that the activities can be measured. Provision of mental health services
will be documented and measured by written progress and case management notes
as well as by entries on a Staff Activity Log, a form already in existence and use at
NRBH. Each youth's service plan will be analyzed for compliance and success
data.
3. How will the results be analyzed? Progress notes, case management notes,
service plans, and Staff Activity Logs will be used to document the delivery of
services reflecting quantity, quality, and appropriateness of the services rendered.
—2—
Goal 1 Cost Needs: NRBH is seeking to cover the salary of the mental health therapist(s)who
will be delivering services to the juveniles. No other coverage for expenses incurred is being
sought.
B. Number of Juveniles Targeted to be Served including CulturaUGender Competency Plan
White Hispanic/ African Native Asian/Pacific Multiracial/ Other Total
Latino American American Islander Multiethnic
Male 52 57 3 2 1 10 0 125
Female 12 17 2 2 0 2 0 35
It is projected there will be more than 700 detention admissions of Weld County youth to
PVYSC this fiscal year. This figure is not equal to the number of juveniles being admitted but to
the total number of admissions which is a duplicated count. NRBH proposes to serve at least
160 of those juveniles through this project.
Culturally competent services will be provided to all clients served by this project by staff from
the Intensive Children, Youth, and Family Services Program (ICYFS) with consultation when
needed from the Multi-Cultural Services Program of NRBH, which is housed at the Monfort
Children's Clinic. Following up on an initial round of training in cultural competency and
sensitivity in May 2002, NRBH provides additional training in this important area each fiscal
year. Similarly, gender specific services will be available to meet the identified needs of the
target population.
C. Evaluation and Long-term Plan
NRBH again seeks not only to continue but also to expand and enhance its capacity to provide
services to youths detained at the PVYSC. This project has served, and will continue to serve, as
a pilot or model for how initial triage and evaluation, treatment, and case management services
can be provided to this target population in a manner best suited to reducing recidivism and the
severity of repeat offenses for those who do re-offend. Ideally, a full array of mental health
services should be available to detained juveniles and their families. This project, as proposed,
when linked with the other services to youths provided by the NRBH ICYFS program will serve
as a larger step toward achieving that ideal. This will be especially true if a recently submitted
proposal to continue the NRBH Comprehensive Crisis Assessment and Treatment Services
(CCATS II) project is funded by the Juvenile Justice and Delinquency Prevention Council.
NRBH is actively searching for additional funds to provide appropriate mental health services to
juveniles and their families.
The treatment and case management services to be delivered are part of a service plan developed
with and for each youth admitted to NRBH services. Some of the youths to be served by this
—3—
project will not complete their mental health services during the fiscal year, even some of those
who are referred early on in the year. NRBH will continue to track them once they do finish and
add their data to that of the others. Those who do finish will immediately help prove the value of
services such as these and demonstrate the need for continuing this work. Over the time this
project has been funded, the benefit of such services to the children and their families has been
clearly shown, demonstrating they do provide cost savings to the community and the state as the
mental health treatment costs are much less than those involved in detaining them and immensely
less than serving them as committed youth.
This project will continue to allow NRBH access to juveniles who otherwise would have nothing
to do with mental health care either because they would have refused it or never would have been
referred to it. Access is also gained to their siblings and other family members of the referred
youths, again expanding NRBH's ability to help others make positive changes in their lives.
Measurement of the achievement of the goals set forth herein will be ongoing with reports made
at required or requested intervals. Both positive and negative results will be used to modify plans
as the year progresses to realize maximum goal attainment and to ensure attainment of the
desired impact on the needs the therapists are striving to meet. NRBH will regularly evaluate
how best to serve the target population over the course of the new grant period. The efficacy of
various evaluation and treatment approaches will be studied to show what, if any, revamping of
services is indicated. Strong efforts will be made to improve communications with all others
involved in this project and the overall grant.
NRBH views this project as a necessary part of its services to the Weld County community and
will seek funding to perpetuate and expand it. NRBH will continue to look to JATBG, Senate
Bill 94, federal, state, and other sources for continuing funding.
Evaluation of Services and Goal Attainment to Date
All goals and objectives for the current fiscal year will be met or exceeded, based on data
gathered through 6/30/04. Timely evaluation, case management, and treatment services have
been provided to all referred juveniles. The racial balance of those referred was markedly
different than expected with Hispanic/Latino youths comprising about 70% of those referred.
This also reflects the high percentage of detained youth who are Hispanic/Latino.
Timely responses to both the referred youths and to the agencies/individuals who referred them
occurred more than 95% of the time. The expected proportion of the youths seen under this grant
needed only crisis intervention services while detained. Ongoing services were offered to the rest
and included as part of their release plans.
—4—
D. Budget and Budget Narrative
Overall Budget
The overall budget for this project will be $27, 278, broken down as follows:
1. Personnel: Personnel expenses of$27,278 include the salary, $22,177 and fringe benefits
package, $5,101 for the clinical staff who will be performing the services to be delivered.
Fringe benefits account for 23% of gross salary and are prorated based on the full time
equivalent. Additional personnel expenses such as the salaries of the Program Director
and clinical supervisor are not included here nor is grant support sought for them. Data
from Mountain States Employers Council, Inc. of Denver indicates the proposed salary is
consistent with what is paid for equivalent positions and employee qualifications in this
area.
2. Supplies and Operating: No support is being requested for costs anticipated for supplies
and operating expenses for this project.
3. Travel: No funds to cover travel expenses are being sought.
4. Equipment: No equipment expense is planned.
5. Contracted Consultant/Professional Services: No such expenditures are planned.
—5—
(1) (2) (4)
A. PERSONNEL Annual Annual (3)
Full-time Fringe Sub-Total %to be paid by TOTAL
Salary Benefit Cost grant funds
Mental Health Therapist 44,3551 10,201 b 54,556 50% $ 27,278
TOTAL PERSONNEL COST to be charged to this grant I $ 27,278
B. SUPPLIES AND OPERATING TOTAL
No expenses in this category will be charged to the grant. $ -0-
TOTAL SUPPLIES AND OPERATING COST to be charged to this grant
C. TRAVEL (Designate specifically in-state and out-of-state travel.) TOTAL
No expenses in this category will be charged to the grant. $ -0 -
TOTAL TRAVEL COST to be charged to this grant
$ -0 -
D. EQUIPMENT (Items costing $5,000 or more -see Instruction Manual) TOTAL
No expenses in this category will be charged to the grant. $ -0 -
TOTAL EQUIPMENT COST to be charged to this grant
$ -0 -
E. CONTRACTED, CONSULTANT AND PROFESSIONAL SERVICES TOTAL
No expenses in this category will be charged to the grant. $ -0
TOTAL CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES COST
to be charged to this grant $ -0 -
F. TOTAL OF ALL PROJECT COSTS (A through E)
(This should equal the amount in Item 4 on page 1) $ 27,278
—6—
BUDGET FORM
(Copy this form or use this format for each project and the applicant agency's administrative portion of the funds.)
PROJECTTITLE: PFMAT F OFFFNDFR PROGRAM AND COL7,AB0RATIVE CRISIS ASSESSMENT
PROGRAM PURPOSE AREA: 1 and 12 IMPLEMENTING AGENCY:
NEAREST WHOLE DOLLAR. ROUNDALLAMOUNTSTOTHE
Annual Full-time Annua Frin a Sub-Total %of time for TOTAL Source
1.PERSONNEL Salary Benefit Cost This Project uu44 Fed$ Match
Mental Tina 1th Tharapict 44355 + 10201 = 54556 X 60 % $ 33242 27274 5968
+ = X °k $
+ = X % $
+ = X % $
+ = X % $
TOTAL-PERSONNEL COST $
33242
2.SUPPLIES AND OPERATING TOTAL Source
Fed$ Match
Drug Testing $ 700 700 0
$
$
$
c, T,,OTbiLgSU}3i?LIESANb-OPERATING C05T i S 700
3.TRAVEL(Designate specifically in-state and out-of-state travel.) TOTAL Source
Fed$ Match
p.
$
$
L
TOTALTRAVEL'COST $
_I----____,
EQUIPMENT TOTAL Source
Fed$ Match
$
$
$
. tTQTA,LEQWP,MMENI-COST $
CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES
Attach a copy of each contract with a detailed budget. TOTAL Source
Fed$ Match
Weekly Groups / Coordinate Monthly Staffing, Case Management $
Hawk II Systems, LLC $ 23022 23022 0
$
ygg
y� :, ;,.. . .. _ . _w.. .'Ttj6E ,ry7EDcOSTk s,, , of ,,1 $ 23022
6 TOTAL OF ALL PROJECT COSTS TOTAL ( Source
(1 through 6) Fed$ %of Total Match$ %of Total
v , ek74(1 50.0..' , „, f h $ 56264 50296 90 5968 10
(Revised 3/2004) Page 7 !!!
+t
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY INCENTIVE BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 9 of 9
SIGNATURE PAGE ->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee and responsible signatories certify by signing that they have read the Application including the Special Provisions and Certified
Assurances,and are fully cognizant of their duties and responsibilities for this project.The Subgrantee understands and agrees that any subgrant award
received as a result of this application shall incorporate by reference the information contained herein. Responsibility for narrative and fiscal reporting
requirements are delegated to the designated Project Director,who will sign all such reports. This delegation is for purposes of reporting to the Division
and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In accordance with the Colorado Revised
Statutes 24-72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name
William H. Jerke
Position
Chair, Pro—Tem
Agency Weld County Board of County Commissioners
Mailing Address
P.O. Box 758
City,State,Zip
Greeley, Colorado 80632
Telephone#
(970) 356-4000 X4200
Fax#
E-mail Address
Signature Date
07/28/2004
FINANCIAL OFFICER
Name
Kim Hiquera
Position
Office Ma
Agency
Weld County Sheriff's Offira
Mailing Address
1950 0 Street
City,State,Zip Greeley, CO 80631
Telephone#
(970) 356-4025 ext 2807
Fax#
(970) 304-3460
E-mail Address �j
khiqueratarn win 7(7 Inn 7,Q
Signature
Date
PROJECT DIRECTOR
Name
Ken Poncelow
Position
Commander
Agency Weld County Sheriff's Office
Mailing Address
1950 O Street
City,State,Zip
Greeley, rn 8041
Telephone#
(970) 356-4015 ext 2207
Fax#
(970) 304-6467
E-mail Address gponcelow@co, eld.co.us •
Signature Date
Hello