HomeMy WebLinkAbout20043109.tiff RESOLUTION
RE: APPROVE TASK ORDER OPTION TO RENEW LETTER #1 FOR THE COLORADO
ABSTINENCE EDUCATION COMMUNITY IMPLEMENTATION GRANT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order Option to Renew Letter#1
for the Colorado Abstinence Education Community Implementation Grant between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on
behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment, commencing January 1, 2004, and ending
December 31, 2005, with further terms and conditions being as stated in said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Option to Renew Letter#1 for the Colorado Abstinence
Education Community Implementation Grant between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment,and the Colorado Department of Public Health and
Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said task order.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 27th day of October, A.D., 2004, nunc pro tunc January 1, 2004.
BOARD OF COUNTY COMMISSIONERS
W D COU TY, COLORADO
14/111/4,04 VXD
v� Robert D. Masden, Chair
1861 (' n Clerk to the Board
-T
O�® �;� William H. ke, Pro-Tem
C751/,
eputy Clerk to the BoardM. J. ei
APP AST M: CA � , '.
David =. Long
oungA eY W. . .
Glenn Vaad
Date of signature: "/
2004-3109
H L0031
/'e ' C3ata 5 J //-/ r�51
Memorandum
TO: Robert D. Masden, Chair
Board of County Commissioners
I CFROM: Mark E. Wallace, MD, MPH, Director Department of Public Health and
• Environment joAN5 "S
COLORADO DATE: October 22,2004
SUBJECT: Colorado Abstinence Education
Community Implementation Grant
Enclosed for Board review and approval is a task order option to renew letter for the
Colorado Abstinence Education Community Implementation Grant. This option to renew
letter between Weld County and the Colorado Department of Public Health and
Environment awards $65,000 of Federal pass through funding for the term of January 1,
2005 through December 31, 2005.
The Weld County Department of Public Health and Environment will use this funding to
implement programs including WAIT training, Art of Loving Well training, Quincinera
and sexual cessation counseling that will reduce teen sexual activity and the subsequent
consequences of premarital sex in Weld County. Program funding will also be used to
increase parental involvement and communication between parents and their children
about the benefits of delaying sexual activity until marriage.
I recommend your approval.
Enclosure
2004-3109
,
October 13,2004 TASK ORDER OPTION TO RENEW LETTER
Task Order Option to Renew Letter Number 01, Contract Routing Number 05 FLA 00347
State Fiscal Year 2005-2006 Abstinence Education(EDO-ABSTIN)
This Task Order Option to Renew Letter is issued pursuant to paragraph F. of the Master Contract identified by
contract routing number 00 FAA 00008 and paragraph C. of the Task Order identified by contract routing
number 04 FAA 00391 and contract encumbrance number PO FAA PSD0400391. This Task Order Option to
Renew Letter is between the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
and BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY(a political subdivision of the state of
Colorado). The Task Order is referred to as the"Original Task Order". This Task Order Option to Renew Letter is
for the renewal term of January 1,2005,through and including December 31, 2005. The maximum amount
payable by the State for the work to be performed by the Contractor during this renewal term is Sixty-Five
Thousand Dollars,($65,000.00)for an amended total financial obligation of the State of ONE HUNDRED
THIRTY THOUSAND DOLLARS,($130,000.00), This is an increase of Sixty-Five Thousand Dollars,
($65,000.00)of the amount payable from the previous term. The Scope of Work and the Budget for this renewal
term is incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment 1". The first
sentence in paragraph C.1.of the Original Task Order is modified accordingly. All other terms and conditions of
the Original Task Order are reaffirmed. This Task Order Option to Renew Letter is effective upon approval by the
State Controller,or designee,or on January 1,2005,whichever is later.
Please sign,date, and return all four(4)originals of this Task Order Option to Renew Letter by November 29,
2004,to the attention of Peggy Becker,Colorado Department of Public Health and Environment,Mail Code
PSD-MCH-A4,4300 Cherry Creek Drive South,Denver,Colorado 80246. One original of this Task Order
Option to Renew Letter will be returned to you when fully approved.
BOARD OF COUNTY COMMISSIONERS
OF WELD COUNTY STATE OF COLORADO
(a political ssubbdiivvision of the state of Colorado) Bill Owen , v
By: Sle� l V'u By:
Name: Robert D. Masden 10/27/2004 F r the Executive ector
Title: Chair of BOCC DEPARTMENT F UBLIC HEALTH
Ufa rvy:•-6000813 AND ENVIRONM
•1 ATT ST:4a,,t OGRAM APPROVAL:
I t (1 !"Mrt By.
DM! Clefk to the Bo .
� ,�• LL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
•
sr i 72.). itl02 requires that the State Controller approve all state contracts.This contract is not valid until
in''"' Controller, or such assistant as he may delegate,has signed it.The contractor is not authorized to
begin performance until the contract is signed and dated below. If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROL R:
WELD COUNTY DEPARTMENT OF Leslie M.ShenefcAt
PIWEALTH AN ENVI MEN?
ctjax, a2 J By 1
Date: ' 11�J�fr
BY:
Mark E. Wallace, MD, MPH•Director /
Revised:08/30/02
&OO e-/-3
Attachment 1
Scope of Work and Budget
For
Board of County Commissioners
Of Weld County
Contract Routing Number 05-FLA-00347
(i d DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
1555 N. 17th Avenue
Greeley, CO 80631
WEBSITE: www.co.weld.co.us
liD ADMINISTRATION: (970) 304-6410
FM: (970) 304-6412
PUBLIC HEALTH EDUCATION & NURSING: (970) 304-6420
FAX: (970) 304-6416
ENVIRONMENTAL HEALTH SERVICES: (970) 304-6415
COLORADO FAX: (970) 304-6411
Granting Agency: Colorado Department of Public Health and Environment
Applicant's Name: Weld County Department of Public Health and Environment
Applicant's Address: 1555 N. 17th Avenue
Greeley, CO 80631
Applicant's Phone: (970) 304-6420, ext. 2388
Applicant's Fax: (970) 304-6416
Project Title: Colorado Abstinence Education Program
Community Implementation Grant
Contact Person: Griselda Still, Abstinence Education Coordinator
Amount Requested: $65,000 for one year
Time Period of Request: January 1, 2005 —December 31, 2005
Weld County Department of Public Weld County Board of Commissioners
Health and En ronment
itACIAAN, 04
4►! IE L •`
Mark E. Wallace, MD, MP , i, y a%.obert D. Masden, Ch a. //nq/Q/�/////// n004
' 1861 (; ,yam — $: ,1444 " "'14
gkr Fir ' eld County Clerk to th Board
BY
eputy Cle c to the Board
,;2cc4- (c3L1
COLORADO ABSTINENCE EDUCATION PROGRAM
COMMUNITY IMPLEMENTATION GRANTS
CONTRACT RENEWAL
January 1 —December 31, 2005
DEADLINE: September 10, 2004
Please submit one signed original and two copies of your renewal application to:
Carla Beeson,A4
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive
Denver, CO 80014
Applications CANNOT be submitted via e-mail or fax.
Organization Name: Weld County Department of Public Health and Environment Tax ID#: 84 6000 813
Website: www.co.weld.co.us
Mailing Address: 1555 North 17th Avenue
City: Greeley State: Colorado Zip: 80631
Legal Address: (if different from above)
City: State: Zip:
Program Contact Name:Griselda Archuletta-Still,Abstinence Education Coordinator
Telephone#: (970)304-6420 ext.2388 Fax#: (970)304-6416 e-mail address: gstillQco.weld.co.us
Fiscal Contact Name(if different from above): Judy Nero
Telephone#: (970)304-6410 ext.2122 Fax#: (970)304-6412 e-mail address: inero(a�co.weld.co.us
Please provide the name and title of the individual(s)with contractual signing authority for the organization.
Name: Mark E.Wallace,MD,MPH Title: Executive Director
Name: Robert D.Masden,Chair Title: Board of County Commissioners
1. Budget overview: Programs may request an amount equal to or less than the amount awarded in 2004. Please complete
the following budget table:
A. Amount Requested from CDPHE $65,000.00
B. Matching Funds(must be at least 75%of requested $97,520.41
funds above)
C. Total Project Budget(A+B) $162, 520.41
Colorado Abstinence Education Program Grant Renewal Applications Page 2 of 20
2. Please complete the following table:
Number of paid staff dedicated to project(in FTE ... count part-time as.5 FTE) 1.75 FTE
Number of clients to be served by project. 3,500
Anticipated hours of contact per client 13
3. Program Goal(s)and Objective(s):Please provide the goals and objectives for the year two implementation of your
Title V Abstinence Education Grant. These may be revised from year one,or new goals and/or objectives. Additional
pages may be attached,if necessary.
a. Program Goals
i. To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
ii. To increase parental involvement and communication between parents and their children in regards to
the benefits of waiting for sexual activity until marriage.
iii. To increase the prevalence of community-based,medically accurate,age-appropriate sexual abstinence
messages in Weld County communities.
b. Process Objectives
i. By December 31,2005,provide at least 100 presentations to teenagers,in Weld County,to promote
abstinence until marriage as a healthy,realistic goal.
ii. By December 31,2005,host at least six(6)activities for teenagers during Weld County's Abstinence
Awareness Week and promote participation in the state-wide Abstinence Awareness Campaign.
iii. By December 31,2005,facilitate sexual cessation counseling to teenagers who participate in the STD
and/or Family Planning Clinics at the WCDPHE.
iv. By December 31,2005,provide at least five(5)abstinence education workshops for parents in Weld
County.
v. By December 31,2005,implement at least one(1)sexual boundary workshop for parents during Weld
County's Abstinence Awareness Week.
vi. By December 31,2005,host at least four(4)parent presentations during Talk to Your Kids about Sex
Month in Weld County.
vii. By December 31,2005,assist at least three(3)community organizations in implementing a Rites of
Passage Program for Latino youth.
viii. By December 31,2005,at least ten(10)community organizations,serving youth,will promote the
abstinence message in Weld County.
ix. By December 31,2005,provide a social nomting media campaign to educate Weld County residents
about the abstinence message.
c. Impact Objectives
i. By December 31,2005,at least 75%of Weld County school districts will be exposing their students to
the A-H compliant curriculum,WAIT Training and/or The Art of Loving Well.
ii. By December 31,2005,at least 50%of adolescents,who attend three(3)consecutive sexual cessation
support group sessions,will commit to maintain their virginity or will commit to renewed abstinence.
iii. By December 31,2005,increase the understanding of abstaining from risky sexual behaviors as the
only 100%effective method for preventing STDs.
4. Briefly describe the target population(s).
Weld County,the third largest county in Colorado,is located in the Northeastern part of the state. It covers 3,999 square-
miles and in the year 2003 inhabited an estimated population of 207,120.
a. Our primary target population is the teenagers in the 12-18 year old age group in Weld County. The population
projection for this age group,for 2005,is 23,492. There are 12 school districts with 14 high schools and 16
middle schools,hosting 70.5%white and 27%Hispanic youth,of which many are high risk.
b. Our secondary target population groups would be the following: parents,teachers,youth pastors,healthcare
professionals and other community youth program leaders. Although these are secondary target groups,the
main intention for making them aware of the problem of teenage sexual involvement and the importance of
abstinence and relationship education is for the benefit of our primary target population.
• Colorado Abstinence Education Program Grant Renewal Applications Page 3 of 20
5. Briefly describe the program's services.IF the program has changed curricula,format or major elements for
implementation in Year Two,please provide details. (Additional pages maybe used to provide supplemental
information)
a. For implementation in year two,our program curricula,format and major elements will remain basically the
same.
i. We will continue our outreach to the schools throughout Weld County with the WAIT Training and
The Art of Loving Well A-H compliant curricula.
ii. We will continue implementing a Rites of Passage community based educational program to promote
abstinence to Hispanic adolescent females and their families.
iii. We will continue with the parent education presentations and workshops to provide parents with skills
to communicate to their children and receive up-to-date sexuality information.
iv. We will continue to host events for teenagers and parents during Abstinence Awareness Week and Talk
to Your Kid about Sex Month.
v. We will continue to host trainings for teachers,youth pastors and other Weld County community
members who interact with the teenagers of Weld County.
b. For implementation in year two,our program will expand in the following areas.
i. The program plans to hire a.25 FTE sexual cessation nurse to ensure counseling services and STD
education to teenagers who are served at the Weld County Department of Public Health and
Environment.
ii. The sexual cessation nurse will form and facilitate sexual cessation support groups at WCDPHE.
iii. The program will concentrate on presenting more STD education for teenagers and parents in Weld
County.
iv. The program staff will focus on expanding and reinforcing the abstinence message to youth serving
organizations within the community(i.e.: City of Greeley and/or City of Evans youth programs,Boys
and Girls Clubs,After-School Programs,Girl Scouts,Boy Scouts,Churches).
v. The program staff will develop a positive media campaign to saturate Weld County.
6. Briefly describe how the program will monitor and evaluate its impact and process objectives.
The Weld County Department of Public Health and Environment will consult with Cindy ICronauge of Prime Solutions,
Ft.Collins,CO,as the Abstinence Education Program's evaluator. Abstinence staff will assist the program evaluator in
data collection and management activities.All evaluation information collected will be anonymous. There is currently a
pre/post questionnaire used in Weld County to assess the success of the curriculum in schools. Additionally,there will be
a form in both English and Spanish to evaluate the Rites of Passage Program. A post-training survey is used in WAIT
Training teacher trainings. Data is also collected from parents and students after each presentation. We will create and
distribute a survey to the sexual cessation support group participants in order to determine the success of this new piece
that we will be implementing. All of the monitoring and evaluation documents will be kept in a binder at WCDPHE.
Anonymous client data will be collected through unduplicated client counts and will be tabulated and stored
electronically by the abstinence staff and evaluator. The evaluator will prepare a year-end summary report of all the
evaluation information.
7. Will there be any changes in program staffing? If so,please provide details. 0 Yes ❑No
The Weld County Abstinence Education Program plans on hiring a sexual cessation nurse who can counsel sexually
active teenagers toward renewed abstinence. The program's intention is to hire a registered nurse who will work for The
Weld County Abstinence Program for 10 hours per week. The.25 FTE position will include,but not be limited to,the
following: sexual cessation support groups and clinic counseling for teens,as well as STD prevention education. The
nurse will also work on implementing an increase of the sexual cessation medical intervention among Family Planning
and Women's Health nurses at the WCDPHE.
Colorado Abstinence Education Program Grant Renewal Applications Page 4 of 20
8. Provide a one or two-page budget narrative explaining the attached budget. Provide details regarding how costs
were calculated and justification for any personnel identified within the budget.
a. Line item budget: Please see Appendix A
b. Budget justification: TOTAL Project Cost=$162,520.41 Direct Costs=$154,343.41
i. Personal Services and Fringe Benefits—$99530.79
Currently,there are three positions,a.75 FTE,a.50 FTE and a.25 FTE employed with the Abstinence
Education Program. There is an additional.05 supervisor and.05 administrative assistant that spend
time on abstinence education projects. The funding for personnel including fringe benefits and$2,500
for contractual services for the evaluator is provided as matching from the WCDPHE. Our projected
goal for 2005 is to hire a.25 FTE nurse who will work in the clinical area of the WCDPHE and use the
medical model of sexual cessation to counsel sexually active clients. $85820.41 provided by Weld
County Board of County Commissioners(matching). $13710.38 requested from CDPHE for.25 FTE
sexual cessation nurse.
ii. Rites of Passage Program—$8855
Assisting at least three community partners in implementing a Rites of Passage Program targeted to 60
Hispanic females ages 11-15 and their families. Three new and revised leader's guides @$185 X 3.
60 Quinceafiera handbooks and 60 parent handbooks that provide abstinence education and
relationship building information that are targeted to the Quinceaferas and their parents @$20 X 120.
Meeting expenses($1,000)will help assist community organizations with the cost of the logistical
expenses that are involved with implementation of meetings. Class materials and incentives will help
provide handouts and other abstinence items that the girls can take home as a remembrance of the
education that was received($1,000). The tiaras($15 X 60=$900),the DJ/sound($700),and the
decorations($300)will be used for the graduation ceremonies that will be held at the completion of
each Rites of Passage Program. $1000 for media/advertising will be used to inform Weld County
community members about the Rites of Passage Programs that are taking place. Promotional
materials/recruitment materials($1000)will be used to collaborate in implementing a special
Quincefera event. Funds requested from CDPHE.
iii. WAIT Training—$11550
Host one-2-day WAIT Training teacher training for at least 30 participants. Trainer fee/expenses for
the two day training costs$2500. Curricula for 30 Weld County middle/high school teachers,
counselors and nurses @$295 each costs$8850. Conference continental breakfast and snacks for two
days for the 30 participants costs$200. Funds requested from CDPHE.
iv. WAIT Training Technical Support—$4000
Provide 10 Weld County middle/high school teachers,counselors,nurses and other community youth
leaders a scholarship to attend a WAIT Training teacher training that is being hosted by another
organization costs$295 each @ 10 is$2950. To supply 10 Weld County teachers who have been
trained in WAIT Training,but do not have the upgraded,revised,user-friendly curricula costs$75 per
curricula X 10 is$750. To host 3 teacher in-service luncheons with 10 participants at each luncheon
would be a total of 30 teachers @$10 per teacher for lunch costs$300. Funds provided by WCDPHE
(matching).
v. Art of Loving Well Teacher Training Scholarships—$2500
To supply 20 Weld County middle/high school teachers,counselors,nurses and other community youth
leaders a scholarship to attend an Art of Loving Well teacher training that is being hosted by another
organization costs$125 each @ 20 is$2500. Funds provided by WCDPHE(matching).
vi. Sexual Cessation Support Groups—$1000
Promotion and incentives($500) for the support groups include the cost to create reminder cards and
provide some transportation vouchers for those who may have conflicts with transportation. To host an
average of bi-monthly meetings,25 meetings @$20 per meeting,for snacks,cost$500. Funds
requested from CDPHE.
vii. Abstinence Awareness Week Events—$3300
Motivational,out-of-state speaker @$1800 for speaker fee/expenses plus$500 for incentives. In-state
speaker fee/expenses for middle and/or high school assemblies for the five days of Abstinence
Awareness Week @$200 X 5 costs$1000. Funds requested from CDPHE.
Colorado Abstinence Education Program Grant Renewal Applications Page 5 of 20
viii. Parent Education Workshops—$1500
Ten trainer fees @$100/workshop costs$1000. Food per workshop costs$50 X 10 workshops is
$500. Four(4)of the ten(10)parent workshops will be implemented during Talk to Your Kid about
Sex Month. One(I)of the parent workshops will be implemented during Abstinence Awareness
Week. The last five(5)parent workshops will be strategically implemented throughout the year.
Funds requested from CDPHE.
ix. Community Empowerment—$3500
To create a variety of different community wide abstinence activities,we plan to collaborate with
different community groups and provide at least two(2)community events that focus around the
abstinence message(i.e. Mother-Daughter Modesty Day,Purity Ball). We will contribute to the
events: 2 community events of$1000 each is a total of$2000. To supply 50 youth from 5 different
organizations(10 per organization)scholarships to the Pure by Choice Rally is 10 X 5=50 X$10 for a
cost of$500. Booth rental fee of up to$500 in order to promote Weld County resources through the
rally and provide resources to teenagers who attend the Pure by Choice Conference. To provide
incentives for volunteers who donate their time and energy to help spread the abstinence message
through Weld County($500). Funds requested from CDPHE.
x. Weld County Media Campaign—$8780.62
$8780.62 will supply us with the power to implement a vast media campaign throughout Weld County
for the entire year. We will develop an updated website($1200)and a quarterly newsletter that will be
useful for our program partners and other community members. We plan to display the abstinence
message through a variety of different sources such as billboards($3000),theatre slides($3000),
newspapers($400),posters in several different youth organizations($180.62), and possibly the local
radio/T.V.stations($1000). Funds requested from CDPHE.
xi. Abstinence Education Incentives/Promotional Items—$1925
To supply the teenagers with of Weld County with abstinence educational incentives and promotional
items that will serve to positively influence their peers toward the abstinence message. We plan to have
items to educate the students after our presentations. The program will also give teachers incentives to
continue to encourage their students throughout the semester. Examples: brochures,posters,t-shirts,
stickers,temporary tattoos,water bottles,pens/pencils,highlighters,mints,suckers and bookmarks.
Funds requested from CDPHE.
xii. Miscellaneous—$4200
Office supplies$500,operating supplies$500,postage$500,copying/printing$500,subscriptions(i.e.
Journal of Adolescent Health,Seventeen,Cosmo Teen)$300,phones$400 and meeting expenses
$1500. Funds provided by WCDPHE(matching).
xiii. Travel—$3702
1. Medical Institute for Sexual Health Conference—$2000
Registration fee,airfare,hotel&food for.25 FTE nurse to attend the conference costs$2000.
Funds requested from CDPHE.
2. Colorado State Abstinence Education Bi-Annual Meetings—$213
Mileage and per diem for WCDPHE staff to attend 2 meetings in Denver area costs$213.
Funds requested from CDPHE.
3. Colorado Coalition of Abstinence&Relationship Educators Meetings—$489
Mileage for WCDPHE staff to attend 9 meetings in Denver area costs$489.
Funds requested form CDPHE
4. Local Travel—$1000
Funds provided by WCDPHE(matching).
xiv. Administrative/Indirect Cost—$8177
1. Indirect Approved County Rate @ 14.39%costs$8,177.00
TOTAL FUNDS REQUESTED FROM CDPHE=$65,000.00
6
NOTE: PLEASE COPY THIS FORM(OR RECREATE WITHIN PROGRAM'S WORDPROCESSING SOFTWARE)AND COMPLETE ONE PAGE
PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2005
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31, 2005, provide at least 100 presentations to teenagers, in Weld County,to promote abstinence until
marriage as a healthy, realistic goal.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Contact and distribute information December 31, Abstinence Staff #of flyers, advertisements Complete distribution of services
about the services we provide 2005 and contacts available through the abstinence
through the Weld County program
Abstinence Education Program to
youth serving organizations in Weld
County, especially schools in the
county.
Implement 100 presentations. December 31, Abstinence Staff Unduplicated client counts Post evaluations of the
2005 presentations
7
NOTE: PLEASE COPY THIS FORM(OR RECREATE WITHIN PROGRAM'S WORDPROCESSING SOFTWARE)AND COMPLETE ONE PAGE
PER OBJECTVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31.2005
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31, 2005, host at least six (6) activities for teenagers during Weld County's Abstinence Awareness Week and
promote participation in the state-wide Abstinence Awareness Campaign.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least six (6) April 30, 2005 Abstinence Staff #of flyers, advertisements, Planning meeting minutes and
activities for youth during contacts and planning completion of organization and
Abstinence Awareness Week in meeting agendas advertisement of events
Weld County.
Host on empowering Latino April 30, 2005 Abstinence Staff Speaker contract, Post survey of youth attending
abstinence speaker for the Latino unduplicated client count ' the event
Youth Conference that is held in and conference attendance
Greeley, Colorado. sheet
Host five(5) abstinence April 30, 2005 Abstinence Staff Speaker contract, Post survey of youth attending
presentations within schools, youth unduplicated client counts the presentations
groups, and/or other youth serving and conference attendance
community organizations sheets
throughout Weld County during
Abstinence Awareness Week.
8
NOTE: PLEASE COPY THIS FORM(OR RECREATE WITHIN PROGRAM'S WORDPROCESSING SOFTWARE)AND COMPLETE ONE PAGE
PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment.Abstinence Education Program
Year Two Grant Period: January 1 —December 31.2005
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31, 2005, facilitate sexual cessation counseling to teenagers who participate in the STD and/or Family
Planning Clinics at the WCDPHE.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Hire a .25 FTE nurse to implement January 31, Abstinence Posted employment ad and Completion of hire
sexual cessation counseling. 2005 Supervisor and interviews
Staff
Develop a centralized location for January 31, Abstinence Discussion and planning Completion of the workstation
the nurse to work from that is easily 2005 Supervisor and with the department head
accessible to the clinic area. Staff
Develop and disseminate February 28, Abstinence Staff Copies of brochures and Tracking sheets of individuals
informational brochures to the 2005 and Sexual distribution list receiving counseling
nurses of WCDPHE that includes Cessation Nurse
information about sexual cessation
counseling and the new services
that will be provided through the
Abstinence Program and the sexual
cessation counseling nurse.
Encourage nurses at WCDPHE to December 31, Sexual Cessation #of contacts Tracking sheets of individuals
refer their clients to the sexual 2005 Nurse receiving counseling and who
cessation nurse for individual referred them
counseling.
9
NOTE: PLEASE COPY THIS FORM(OR RECREATE WITHIN PROGRAM'S WORDPROCESSING SOFTWARE)AND COMPLETE ONE PAGE
PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31.2005
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31, 2005, at least 75% of Weld County school districts will be exposing their students to the A-H compliant
curriculum, WAIT Training and/or The Art of Loving Well.
•
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Organize and advertise one (1) November 30, Abstinence Staff #of flyers, advertisements, Complete organization and
WAIT Training teacher training 2005 and contacts implementation of one WAIT
within Weld County. Training teacher training
Host one (1) WAIT Training November 30, Abstinence Staff Evaluation of WAIT Post training survey completed
teacher training for at least 30 2005 Training, sign-in sheets, by trained teachers
interested classroom teachers, unduplicated client counts
counselors, school nurses, youth
pastors and healthcare professionals
in Weld County.
Organize and facilitate the December 31, Abstinence Staff Registration forms Complete of organization and
attendance of ten(10) middle/high 2005 registration of the teachers
school teachers,counselors, nurses,
and other community youth leaders
to attend a WAIT Training teacher
training being hosted by another
local organization.
10
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Organize and facilitate the December 31, Abstinence Staff Registration forms Complete of organization and
attendance of twenty(20) 2005 registration of the teachers
middle/high school teachers,
counselors, nurses, and other
community youth leaders to attend
an Art of Loving Well teacher
training being hosted by another
local organization.
Organize and facilitate a variety of December 31, Abstinence Staff Number of technical Complete pre/post observation
technical assistant discussions that 2005 assistance visits and and conference with trained
will be attended by a grand total of unduplicated client counts teachers
50 teachers who are trained in
WAIT Training and/or The Art of
Loving Well.
Encourage previously trained December 31, Abstinence Staff Contacts with the teachers, Results from teacher meetings
teachers(Program Partners) to 2005 and Program unduplicated client counts and Pre/post Classroom surveys
provide a minimum of 10 hours of Partners and student attendance
curricula based abstinence records
education sessions to the same set
of participants.
11
NOTE: PLEASE COPY THIS FORM(OR RECREATE WITHIN PROGRAM'S WORDPROCESSING SOFTWARE)AND COMPLETE ONE PAGE
PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1—December 31,2005
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31, 2005, at least 50% of adolescents, who attend three (3) consecutive sexual cessation support group
sessions, will commit to maintain their virginity or will commit to renewed abstinence.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and organize support group February 28, Sexual Cessation # of contacts, logistical Completion of organization of
meetings for sexually active youth 2005 Nurse and details of location and sexual cessation support groups
to be held at WCDPHE. Abstinence Staff schedule of meetings
Develop and disseminate reminder February 28, Sexual Cessation Copies of cards and Attendance sheets from support
cards for health care providers to 2005 Nurse and distribution list group meetings
distribute to teens who are receiving Abstinence Staff
sexual cessation counseling to
attend the support group.
Host support group sessions at the December 31, Sexual Cessation Unduplicated client counts, Post survey of support group
WCDPHE. 2005 Nurse and sign-in sheets and meeting
Abstinence Staff agendas
12
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PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Proeram
Year Two Grant Period: January 1 —December 31.2005
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31, 2005, increase the understanding of abstaining from risky sexual behaviors as the only 100% effective
method for preventing STDs.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Provide STD presentations for December 31, Sexual Cessation Unduplicated client counts Post evaluations of the
schools and other youth serving 2005 Nurse and presentations
organizations in Weld County. Abstinence Staff
Plan and advertise quarterly(at least December 31, Sexual Cessation #of flyers, advertisements Complete organization and
3) STD trainings for school staff 2005 Nurse and and contacts advertising of the trainings
and other interested organizations. Abstinence Staff
Host quarterly(at least 3) STD December 31, Sexual Cessation Unduplicated client counts Post evaluations of the trainings
trainings for school staff and other 2005 Nurse and and registration forms
organizations that are interested in Abstinence Staff
the basics of STDs for educational
purposes.
Encourage STD testing to those December 31, Sexual Cessation Post evaluation after #of teenagers in Weld County
who are, or have been, sexually 2005 Nurse and presentations (intend to getting tested
active. Abstinence Staff receive an STD test)
Promote and distribute educational December 31, Sexual Cessation Distribution list #of educational resources
resources during presentations and 2005 Nurse and distributed
upon request. Abstinence Staff
13
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PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2005
GOAL: To increase parental involvement and communication between parents and their children in regards to the benefits of waiting for
sexual activity until marriage.
Objective(s): By December 31, 2005,provide at least five (5) abstinence education workshops for parents in Weld County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least five(5) December 31, Abstinence Staff #of flyers, advertisements Completion of organization and
abstinence education workshops for 2005 and contacts advertisement of event
parents.
Host at least five (5) abstinence December 31, Abstinence Staff Unduplicated client counts Post workshop surveys
education workshops for parents. 2005 and sign-in sheets
14
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PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Proeram
Year Two Grant Period: January 1 —December 31.2005
GOAL: To increase parental involvement and communication between parents and their children in regards to the benefits of waiting for
sexual activity until marriage.
Objective(s): By December 31, 2005, host at least one (1) sexual boundary workshop for parents during Weld County's Abstinence
Awareness Week.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least one(1) April 30, 2005 Abstinence Staff #of flyers, advertisements Completion of organization and
boundary building workshop for and contacts advertisement of event
parents during Abstinence
Awareness Week in Weld County.
Implement at least one(1)boundary April 30, 2005 Abstinence Staff Unduplicated client counts Post survey of parents attending
building workshop for parents and sign-in sheets event
during Abstinence Awareness Week
in Weld County.
15
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PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2005
GOAL: To increase parental involvement and communication between parents and their children in regards to the benefits of waiting for
sexual activity until marriage.
Objective(s): By December 31, 2005, host at least four(4)parent presentations during Talk to Your Kids about Sex Month in Weld
County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least four(4) November 30, Abstinence Staff #of flyers, advertisements Completion of organization and
presentations for parents and their 2005 and contacts, speaker advertising of events
children during Talk to Your Kids contract
about Sex Month in Weld County.
Implement at least four(4) November 30, Abstinence Staff Unduplicated client counts Post surveys after the events
presentations for parents and their 2005
children during Talk to Your Kids
about Sex Month in Weld County.
Encourage parents to host an November 30, Abstinence Staff Sign-up sheets Event and/or support completion
Abstinence Awareness Event and/or 2005
support an Abstinence Awareness
Event in their community.
16
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PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2005
GOAL: To increase the prevalence of community-based, medically accurate, age-appropriate sexual abstinence messages in Weld County
communities.
Objective(s): By December 31, 2005, assist at least three (3) community organizations in implementing a Rites of Passage Program for
Latino youth.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Train at least three(3) interested December 31, Bi-lingual Unduplicated client counts Complete organization and
Weld County youth serving 2004 Abstinence Program and sign-in sheets implementation of training and
organizations, including faith-based Coordinator and training evaluations
professionals, in the Rites of Abstinence Staff
Passage Program who will
collaborate with WCDPHE.
Plan and organize three(3)parent December 31, Bi-lingual # of flyers, advertisements Completion of organization and
recruitment/education sessions for 2005 Abstinence Program and contacts advertisement of sessions
the Rites of Passage Program to Coordinator and
Hispanic parents of teens in Abstinence Staff
Spanish.
Implement three(3) parent December 31, Bi-lingual Unduplicated client counts #of Hispanic girls and families
recruitment/education sessions for 2005 Abstinence Program and sign-in sheets enrolled in the Rites of Passage
the Rites of Passage Program to Coordinator and Program and post evaluations of
Hispanic parents of teens in Abstinence Staff parents sessions
Spanish.
17
Advertise and promote three (3) December 31, Bi-lingual # of flyers, advertisements Completion of organization and
Rites of Passage Programs that will 2005 Abstinence Program and contacts advertisement of programs
be offered through Weld County Coordinator
community partners. and Community
Partners
Facilitate three(3)Rites of Passage
Programs, in collaboration with December 31, Bi-lingual Unduplicated client counts Pre/post evaluations
Weld County community partners, 2005 Abstinence Program and sign-in sheets
which will be attended by Hispanic Coordinator and
adolescent females and their Community
parents. Partners
18
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PER OBJECTIVE.
Work Plan •
Name of Organization: Weld County Department of Public Health and Environment.Abstinence Education Program
Year Two Grant Period: January 1 —December 31.2005
GOAL: To increase the prevalence of community-based, medically accurate, age-appropriate sexual abstinence messages in Weld County
communities.
Objective(s): By December 31, 2005, at least ten(10) community organizations, serving youth,will promote the abstinence message in
Weld County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Contact and distribute information December 31, Abstinence Staff #of flyers, advertisements Complete distribution of services
about the services we provide 2005 and contacts provided to youth programs
through the Weld County
Abstinence Education Program to
youth serving organizations in Weld
County.
Host community education and December 31, Abstinence Staff Meeting attendance sheets Meeting agendas
collaboration meetings with leaders 2005 and Community and agendas
to collaborate on Abstinence Organizations
Events.
Implement abstinence events in December 31, Abstinence Staff Unduplicated client counts Post evaluations of presentation
collaboration with youth serving 2005 and/or service provided
organizations in Weld County.
Continue to educate staff of youth December 31, Abstinence Staff #of flyers, advertisements Registration forms of those who
serving organizations in Weld 2005 and contacts decided to attend the trainings
County through abstinence
education and trainings.
19
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PER OBJECTIVE.
Work Plan
Name of Organization: Weld County Department of Public Health and Environment
Year Two Grant Period: January 1 —December 31.2005
GOAL: To increase the prevalence of community-based, medically accurate, age-appropriate sexual abstinence messages in Weld County
communities.
Objective(s): By December 31, 2005,provide a social norming media campaign to educate Weld County residents about the abstinence
message.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Develop and advertise a fun, December 31, Abstinence Staff #of flyers, advertisements Completion of the website and
interactive, educational website that 2005 and contacts advertising and a"hit-counter"
contains a vast amount of updated on the actual website
information that contains
components for teenagers, parents,
teachers, youth pastors, and
healthcare professionals.
Develop website and media December 31, Abstinence Staff Copies of promotional items Completion of distribution and
campaign promotional items to 2005 and distribution list "hit-counter"on website
distribute throughout Weld County.
Display billboard ads in Weld December 31, Abstinence Staff #of billboard ads and Completion of the running time
County. 2005 contracts with companies for the billboard ads
Advertise print ads in high school December 31, Abstinence Staff # of advertisements and list Completion of the running time
newspapers in Weld County 2005 of school newspapers who for the newspaper ads
throughout the school year. advertised for the WCDPHE
20
Place abstinence messages on December 31, Abstinence Staff Contract with theatre Completion of the showing of
theatre slides during peak times 2005 the theatre slides and evaluations
throughout the year. from movie participants
Distribute a quarterly updating December 31, Abstinence Staff #of quarterly newsletters End-of-the-year evaluation of the
newsletter to program partners and 2005 sent and a copy of the newsletter
interested Weld County residents in mailing list
order to maintain the county-wide
effort of abstinence promotion.
Order and make available, upon December 31, Abstinence Staff Inventory list and request Inventory year-end-count and
request, a variety of brochures, 2005 forms completed request forms
pamphlets,posters and other printed
materials to Weld County residents.
Dispense brochures, pamphlets and December 31, Abstinence Staff Distribution list Complete delivery of the printed
posters to schools and other youth 2005 material
organizations throughout Weld
County.
Appendix A
Colorado Abstinence Education Program
BUDGET REQUEST
(Page 1)
APPLICANT: Weld County Department of Public Health& Environment, Abstinence Education Proq.
PROJECT: Comprehensive Model Abstinence Education Program Grant
Source of Funds
Detailed Budget Total Applicant Requested
For the Period Amount and from
01/01/05 Annual Number Required Other CDPHE
to Salary Months
12/31/05 Rate Budget
%Time
DIRECT COST
Personal Services: $ $ $
.75 FTE Health Education Specialist 31,842.34 31,842.34 0
.50 FTE Health Education Specialist 18,344.58 18,344.58 0
.25 FTE Health Education Specialist 10,614.11 10,614.11 0
.25 FTE Community Health Nurse I 10,299.45 0 10,299.45
.05 Office Tech 1,326.70 1,326.70 0
Contractual/Fee-for-service: 2,500.00 2,500.00 0
Sub-Total $74,927.18 $64,627.73 $10,299.45
Supervising Personnel:
.05 FTE Health Promotion Supervisor 2,690.70 2,690.70 0
Sub-Total
$2,690.70 $2,690.70 0
Fringe Benefits: 31.97% $21,912.91 $18,501.98 $3410.93
Total Personal Services $99,530.79 $85,820.41 $13,710.38
Colorado Abstinence Education Program
BUDGET REQUEST
(Page 2)
APPLICANT: Weld County Department of Public Health & Environment,Abstinence Education Prog.
PROJECT: Comprehensive Model Abstinence Education Program Grant
Source of Funds
Requested
Total Applicant From
Amount and CDPHE
Required Other
DIRECT COST(Continued)
Operating Expenses: $ $ $
Rites of Passage Program 8855 8855
Program leader's guide @ $185 X 3 555 555
Quinceanera handbooks @ $20 X 60 1200 1200
Parent handbooks @ $20 X 60 1200 1200
Meeting expenses 1000 1000
Class materials/educational incentives 1000 1000
Tiaras 900 900
DJ &sound system 700 700
Media/advertising 1000 1000
Promotion materials/recruitment materials 1000 1000
Decorations 300 300
WAIT Training @ 30 participants 11550 11550
WAIT Training Curricula X 30 @ $295.00 8850 8850
Trainer fee X 2 days @ $1,250 2500 2500
Conference food X 2 days X 30 participants 200 200
WAIT Training Technical Support 4000 4000
10 WAIT Training scholarships @ $295 X 10 2950 2950
10 Upgraded/revised curriculum @ $75 X 10 750 750
3 Teacher in-service luncheons w/10 participants each @ $10 X 30 300 300
Art of Loving Well Teacher Training Scholarships 2500 2500
20 Scholarships @ $125 X 20 2500 2500
Sexual Cessation Support Groups 1000 1000
Promotion/incentives for Participants 500 500
Meeting Expenses & Food 500 500
2 Abstinence Awareness Week Events 3300 3300
Out-of-State speaker fee and expenses 1800 1800
Promotion/incentives for event 500 500
In-State speaker fee and expenses @ $200 X 5 1000 1000
10 Parent Education Workshops 1500 1500
Trainer fee @ $100/event X 10 1000 1000
Food @ $50/event X 10 500 500
Community Empowerment 3500 3500
Community Events 2000 2000
Pure by Choice Rally Scholarships 500 500
Pure by Choice Rally Booth 500 500
Volunteer incentives 500 500
Weld County Media Campaign 8780.62 8780.62
Abstinence Education Incentives/Promotional Items 1925 1925
Miscellaneous 4200 4200
Office Supplies 500 500
Operating Supplies 500 500
Postage . 500 500
Copying/Printing 500 500
Subscriptions 300 300
Phones 400 400
Meeting Expenses 1500 1500
Sub-Total $51r110a62 f0;7Ot#OO r( c.ar'
Travel:
Medical Institute for Sexual Health Conference 2000 2000
Registration Fee,Airfare, Hotel, Food X 1 2000 2000
Colorado State Abstinence Education Bi-annual Meetings 213 213
Mileage to Denver @.340/mile X 160 miles X 2 meetings 108 108
Per Diem for staff @$35.00/day X 3 staff 105 105
CCARE Meetings 489 489
Mileage to Denver @ .340/mile X 160 miles X 9 meetings 489 489
Local Travel 1000 1000
Sub-Total $3' 0200 $4000 flat
Equipment:
Sub-Total $0.00 $0.00 $e:o0
TOTAL DIRECT COST $154,343.41 $97,520.41 $56,823.00
Colorado Abstinence Education Program
BUDGET REQUEST
(Page 4)
APPLICANT: Weld County Department of Public Health& Environment.Abstinence Education Pron.
PROJECT: Comprehensive Model Abstinence Education Program Grant
Source of Funds
Requested
Total Applicant from
Amount and CDPHE
Required Other
ADMINISTRATIVE/INDIRECT COST S $ $
Indirect Approved County Rate 14.39% 8,177 8,177
Sub-Total $8,177 $ $8,177
TOTAL PROJECT COST $162,520.41 $97,520.41 $65,000.00
*Local County
BOCC
*SOURCE OF FUNDING FOR THE MATCH, i.e.State, Local, in-kind, etc.
Local: Board of County Commissioners (BOCC), County funding $97,520.41
In-kind:
Other(Itemize):
Total $97,520.41
* May the non-Federal funds be used to match this grant? Yes X No
Signature of Director or Authorized Representative:
Dr.Mark E.Wallace,Director Weld County Department of Public Health&Environment
APPLICATION BUDGET AND/OR EXPENDITURE REPORT FORM
APPLICANT: Weld County Department of Public Health and Environment FOR THE PERIOD: 1/01/05 TO 12/31/05
PROJECT:ABSTINENCE EDUCATION PROGRAM
Annual No.of Total SOURCE OF FUNDS
Requested/
Salary Months Amount Applicant&Other Received
Rate Budget FTE Required Match from CDPHE
PERSONAL.SERVICES:
.75 FTE Health Education Specialist $31,842.34 12 75% $31,842.34 $31,842.34
.50 FTE Health Education Specialist $18,344.58 12 50% $18,344.58 $18,344.58
.25 FTE Health Education Specialist $10,614.11 12 25% $10,614.11 $10,614.11
.25 FTE Community Health Nurse I $10,299.45 12 25% $10,299.45 $10,299.45
.05 FTE Office Tech $1,326.70 12 5% $1,326.70 $1,326.70
.05 FTE Supervising Personnel $2,690.70 12 5% $2,690.70 $2,690.70
Contractual/Fee for Service $2,500.00 $2,500.00 $2,500.00
Fringe Benefits: Rate=31.97% $21,912.91 $21,912.91 $18,501.98 $3,410.93
Total Personal Services $99,530.79 $85,820.41 $13,710.38
OPERATING EXPENSES(which are not part of Indirect):
Rites of Passage Program _ $8,855.00 $0.00 $8,855.00
WAIT Training $11,550.00 $0.00 $11,550.00
WAIT Training Technical Support $4,000.00 $4,000.00 $0.00
Art of Loving Well Teacher Training Scholarships $2,500.00 $2,500.00 $0.00
Sexual Cessation Support Groups $1,000.00 $0.00 $1,000.00
Abstinence Awareness Week Events $3,300.00 $0.00 $3,300.00
Parent Education Workshops $1,500.00 $0.00 $1,500.00
Community Empowerment $3,500.00 $0.00 $3,500.00
Weld County Media Campaign $8,780.62 $0.00 $8,780.62
Abstinence Education Incentives/Promotional Items $1,925.00 $0.00 $1,925.00
Miscellaneous Operating Expenses $4,200.00 $4,200.00 $0.00
Total Operating $51,110.62 $10,700.00 $40,410.62
EQUIPMENT
$0.00 $0.00 $0.00
Total Equipment $0
$0.00 $0.00
TRAVEL(In-state/Out-state)&Meetings
Medical Institute for Sexual Health Conference $2,000.00 $0.00 $2,000.00
Colorado State Abstinence Education Bi-Annual Meetings $213.00 $0.00 $213.00
Colo.Coalition of Abstinence 8 Relationship Educators Meetings $489.00 $0A0 $489.00
Local Travel $1,000.00 $1,000.00 $0.00
Total Travel $2 702.00
$3 702.00 1 000.00
-; _°' .{S3:w. :>:-s3 '�,ss"7Cin, w at ti... ,,r -i�^•ysr n V, s.4_el. ''`-L P
ADMINISTRATIVE/INDIRECT COST
At 14.39% $8,177.00 $0.00 $8,177.00
Total Adminis�tiira�ti_ve/Indirect Costs $8 177.00 6.00 8 177.00
^
'Source of funding for"Other"(Match or In-kind) I
Weld County Board of County Commissioners $97,520 41
$
$
$
_ TOTAL $97,520.41
May the NON FEDERAL funds be used as match? YES X NO
Signature of Authorized Representative Date
Rev.W 2004 eUDGETAPPLFORMXLS
STATE OF COLORADO
Bill Owens,Governor
Douglas H.Benevento,Executive Director of•
Dco-
Dedicated to protecting and improving the health and environment of the people of Colorado � o
4300 Cherry Creek Dr.S. Laboratory Services Division *\ 7 `
Denver,Colorado 80246-1530 8100 Lowry Blvd. 8'6
•
Phone(303)692-2000 Denver,Colorado 80230-6928
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado of Public Health
http://www.cdphe.state.co.us and Environment
September 13, 2004
Griselda Archuletta-Still
Weld County Department of Public Health and Environment
1555 North 17th Avenue
Greeley, CO 80631
Dear Griselda,
Thank you for your re-application for funding to cover the contract renewal period of January 1 —
December 31, 2005. In reviewing your application, it appears that the scope of work proposed for this
period does not meet the original criteria at the requested level of funding.
If you will refer back to the original contract, Attachment A,page 6, this provides guidance on program
criteria. For a$65,000 budget, the requirements are:
Comprehensive Model Abstinence Education Program Grants:
($50,000-$65,000) This grant category requires a high level of
intensity. Organizations must provide a minimum of ten 50-minute
curricula-based abstinence education classes with a student/adult
ratio no greater than 20 youth/1 adult. Contact with youth must
span a period of no less than three months. Programs must
document a minimum of 15 encounters per youth, inclusive of the
ten curricula-based abstinence education classes. Additional
contacts include, but are not limited to: additional abstinence
education classes, after-school activities, community activities,
mentoring, support groups, interactive web-based communication
or special events with a focus on abstinence. To qualify for the
maximum $65,000 grant award, applicants must also include a
parent/guardian component with a minimum of five contacts per
parent/guardian.
Based on the application,the following components do not show how the funding will he used to meet the above criteria:
1. 'The anticipated hours of contact per client are 13, falling short by at least two contacts.
2. There do not appear to be specific objectives or strategies to implement a multi-session curricula
program.
I The role of Weld County in overseeing and ensuring the implementation of the Rites of Passage
Program in three locations is unclear. If this is a program that will help in achieving the 15-
contact requirement additional detail is needed regarding where and how this will be
implemented.
4. There is no indication of what will be the follow-up requirement for scholarship recipients in the
WAIT Training. Will recipients be required to implement the curricula at least one time, for
multiple sessions?
Please provide clarification to the above questions by Monday, September 20. Electronic
submission of responses is acceptable to carla.beeson@state.co.us or may be faxed to 303-691-7852.
Sincerely,
Carla Beeson
Director
Colorado Abstinence Education Program
DEPARTMENT OF PUBLIC HEALTH & ENVIRONMENT
1555 N. 17th Avenue
Greeley, CO 80631
WEBSITE: www.co.weld.co.us
I ADMINISTRATION: (970) 304-6410
FAX: (970) 304-6412
O PUBLIC HEALTH EDUCATION & NURSING: (970) 304-6420
FAX: (970) 304-6416
• ENVIRONMENTAL HEALTH SERVICES: (970) 304-6415
COLORADO FAX: (970) 304-6411
September 16th, 2004
Carla Beeson
Abstinence Education Director
Colorado Department of Public Health& Environment
4300 Cherry Creek Drive South
Denver, CO 80246-1530
Dear Carla,
Thank you for conditional approval of the Weld County Department of Public Health and
Environment Abstinence Education Program grant application. We have reviewed the comments
and concerns made regarding the application. Please see the following modifications and
clarifications.
1. Reviewer Comment: The anticipated hours of contact per client are 13, falling short by
at least two contacts.
Response: Although we indicated 13 hours of contact per client, that was in reference to the
hours of contact that each client would receive within the school setting. We anticipate that
the clients will receive more contact hours through other community collaborations. In year
two implementation, the Weld County Abstinence Education Program is planning to saturate
Weld County with a community-wide effort to expose teenagers to the abstinence message.
In addition to the anticipated 13 hours of contact per client in the school setting, our goal is
that the students will also be exposed to the abstinence message through a variety of other
community venues that the Weld County Abstinence Program will provide.
Several of the students who hear the abstinence message at school (an anticipated 13 contact
hours) will also be exposed to it through the following:
a. Weld County Department of Public Health and Environment Clinical Setting and
Support Groups (at least 3 additional contact hours)
b. Rites of Passage Program (at least 10 additional contact hours)
c. Youth Serving Community Organizations, providing presentations or abstinence-
based events (at least 2 additional contact hours)
d. 50 youth scholarships to attend the Pure by Choice Rally (at least 2 additional contact
hours)
e. Media Campaign--will blitz Weld County teenagers several times throughout the
year! When teenagers take advantage of the website. they may spend several hours
browsing the different resources that are continuously updated throughout the year.
•
2. Reviewer Comment: There do not appear to be specific objectives or strategies to
implement a multi-session curricula program.
Response: We currently have several different schools that are implementing a multi-
session curricula program. Two school districts have actually adopted the WAIT Training
Curriculum and two more districts are in the plan for the next grant year. We have found this
to be the best way of ensuring implementation of the curriculum. When school administrators
and parents support the message, they hold the teachers and the district accountable. Once
teachers go through the training they love the message and are ready to teach it, so there is no
problem with it being mandated. Teachers are also advised not to commit to teaching the
message if they do not agree with it. This ensures that only supportive teacher's will teach
the curriculum. We have trained over 100 teachers in Weld County in the WAIT Training
program and not one of the teacher's trained has taken that option. Many teachers through
out Weld County school districts teach lessons without being mandated to do so.
Multi-sessions of WAIT Training are being implemented at Greeley School District Six and
Johnstown-Milliken School District RE-5J. Teachers from several other school districts are
also implementing multi-sessions of WAIT Training.
In order to maintain implementation and facilitate the teaching of the educators who have
already been trained, we will host several different technical assistant sessions through 2005.
There will also be a website created for the teachers to access and network in order to receive
further assistance.
When additional teachers are trained in 2005, they will be asked to sign an agreement that
states the requirement for teaching at least one five lesson session of WAIT Training. The
newly trained teachers will also be made aware of the different technical assistant resources
that are available. Through more contact with the teachers, we will be able to maintain their
commitment and prolong the amount of time they implement abstinence education within
their classrooms.
3. Reviewer Comment: The role of Weld County in overseeing and ensuring the
implementation of the Rites of Passage Program in three locations is unclear. If this is a
program that will help in achieving the 15 contact requirement, additional detail is
needed regarding where and how this will be implemented.
Response: Griselda Archuleta-Still, a bilingual abstinence educator with the WCDPHE, will
co-facilitate the three Rites of Passage Programs with trained community leaders. The goal
is to empower community organizations to continue teaching the program on their own, after
the initial session is taught. Youth between the ages of 11 and 14 will be recruited through
the different community organizations, such as churches, Girl Scouts, and Boys & Girls
Clubs. This will be a program that will compliment what is being taught in Weld County and
will help in achieving the 15 contact hours per client.
4. Reviewer Comment: There is no indication of what will be the follow-up requirement
for scholarship recipients in the WAIT Training. Will recipients be required to
implement the curricula at least one time, for multiple sessions?
Response: The teachers who register to receive a WAIT Training and/or The Art of Loving
•Well scholarships will fill out a registration form. As part of the registration process, there
will be an agreement from the teacher to teach at least one 5 lesson session in the curriculum
trained, to their students. Part of the follow up requirement is to report all the numbers of
students served on an unduplicated client count to the Weld County abstinence program.
Thank you for considering the Weld County Department of Public Health and Environment
abstinence grant application. Please contact the Abstinence Education Coordinator, Griselda
Archuleta-Still, for any additional information or concerns at (970) 304-6420 ext. 2388.
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