HomeMy WebLinkAbout20042055 RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR MIGRANT HEAD START
MEALS AND AUTHORIZE CHAIR TO SIGN -ARAMARK CORRECTIONAL SERVICES,
INC.
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services for Migrant Head
Start Meals between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and ARAMARK Correctional Services, Inc., commencing
June 1, 2004, and ending September 17, 2004, with further terms and conditions being as stated
in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado,that the Purchase of Services for Migrant Head Start Meals between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Department of Human Services, Family Educational Network of Weld County, and
the ARAMARK Correctional Services, Inc. be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 21st day of July, A.D., 2004, nunc pro tunc June 1, 2004.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
lE 1L
EXCUSED
�. �� Robert D. Masden, Chair
' 1961 t a� n y`' lerk to the Board
%,it• 1.4 7 .�
William H. ke, Pro-Tem
.uty Clerk to the Board 72
M. eil,ej
APP AS TO •
David . Long
o ty Attorney
Glenn Vaad
Date of signature: 3-_-4'
2004-2055
HR0075
or .,
°�^�� o£s-010-O61
MEMORANDUM
a A4-8--. (0: DATE: July 12, 2004
TO: Board of County Commissioners
O FROM: Walt Speckman, Executive Director
C.
COLORADO SUBJECT: Purchase of Services Agreement
Enclosed for Board approval are three original Purchase of Services Agreements between the
Family Educational Network of Weld County's 'Migrant/Seasonal Head Start Program,
hereinafter referred to as FENWC and ARAMARK Correctional Services, Inc. hereinafter
referred to as "Food Center."
The Food Center will provide Breakfast, Lunch, Snack, and Supper for approximately one
hundred fifty three (153) Migrant/Seasonal Head Start children, approximately forty-five (45) Full
Day/Full Year Head Start children, and approximately fifty-seven (57) adults.
Breakfast at a cost of$1.25 per meal
Lunch at a cost of$1.75 per meal
Snack at a cost of$0.50 per snack
Supper at a cost of$1.75 per meal
The Food Center agrees to provide meals in accordance with the regulations of the United
States Department of Agriculture's Child Care Food Program.
FENWC agrees to pay the Food Center the above costs per meal, as well as transport the
meals from the Food Center to the Migrant/Seasonal Head Start Centers.
FENWC will apply directly to USDA for reimbursement for each child's meal type. The Food
Center will not receive USDA reimbursement for these meals.
The term of this Agreement is from June 1, 2004 through September 17, 2004.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
2004-2055
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this cQ/6 day of 2004, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County Division of Human Resources, Family Educational
Network of Weld County's Full Day/Full Year Head Start and Migrant/Seasonal Head Start
Program, hereinafter referred to as "FENWC"and ARAMARK Correctional Services, Inc.
hereinafter referred to as "Food Center."
WITNESSETH
THAT, for and in consideration of the covenants herein agreed to be kept and performed,
the Food Center hereby agrees to provide to FENWC, the following described services
based upon the following terms and conditions.
1. The Food Center will provide Breakfast for approximately one hundred fifty three
(153) Migrant/Seasonal Head Start children, approximately forty-five (45) Full
Day/Full Year Head Start children and approximately fifty-seven(57)adults at a cost
of$1.25 per meal. Price may be subject to increase pursuant to board action.
2. The Food Center will provide lunch for approximately one hundred fifty three (153)
Migrant/Seasonal Head Start children, approximately forty-five (45) Full Day/Full
Year Head Start children and approximately fifty-seven(57)adults at a cost of$1.75
per meal. Price may be subject to increase pursuant to board action.
3. The Food Center will provide two (2) snacks daily with 100% juice, or milk for
approximately one hundred fifty-three (153) Migrant/Seasonal Head Start children,
approximately forty-five (45) Full Day/Full Year head Start children and
approximately fifty-seven (57) adults at a cost of $0.50 per snack. Price may be
subject to increase pursuant to board action.
4. The Food Center will provide supper for approximately one hundred fifty-three(153)
Migrant/Seasonal Head Start children and forty-five (45) adults at a cost of $1.75
per meal at such time that the program extends its hours to 6:00 a.m. —6:00 p.m.
Price may be subject to increase pursuant to the board action.
5. FENWC will transport meals from the Food Center to the Head Start Center.
6. The Food Center will submit a bill for services by the 10th of the month for services
provided during the preceding month. The Food Center agrees to provide
information on the cost of the quantity of meals served to enable FENWC to comply
with USDA reimbursement requirements. The bill should be submitted to:
The Family Educational Network of Weld County
Attn: Health Specialist
PO Box 1805
Greeley, Colorado 80632
c2Oo y-c2OS5
7. FENWC will apply directly to USDA for reimbursement for each child's meal type
(full paid, free, or reduced) each month. The Food Center will not receive USDA
reimbursement for these meals.
8. FENWC agrees to pay the Food Center for all meals served and ala carte to the
Migrant/Seasonal Head Start children, Head Start children and staff. Such
reimbursement will be made within three (3)weeks of the receipt of a statement of
such charges from the Food Center. The rate will be as described in paragraphs 1,
2, 3 and 4, above. Such payment shall be sent to:
ARAMARK Correctional Services, Inc.
P.O. Box 406019
Atlanta, GA 30384-6019
9. The Food Center agrees to provide meals in accordance with the regulations of the
United States Department of Agriculture's Child Care Food Program as shown in
attachment A hereto, which is hereby incorporated into this Agreement.
10. The Food Center will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu,
portion sizes of menu items and amounts of food used to prepare menu
items. This is required at the preparation kitchen for all meals served.
b. The records will be made available upon request to FENWC for audit and
review purposes. The Food Center will maintain the records within the
record retention guidelines mandated by USDA.
11. FENWC will maintain a daily record of the number of meals served by type.
12. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect to
any persons not a party to this Agreement.
13. No portion of this Agreement shall be deemed to create an obligation on the party of
the County of Weld, State of Colorado, or Food Center to expend funds not
otherwise appropriated in each succeeding year.
14. If any section, subsection, paragraph, sentence, clause, or phrase of this
Agreement is for any reason held or decided to be unconstitutional, such decision
shall not affect the validity of the remaining options. The parties hereto declare that
they would have entered into this Agreement and each and every section,
subsections, paragraph, sentence, clause, and phrase thereof irrespective of the
fact that any one or more sections, subsections, paragraphs, sentences, clauses, or
phrases might be declared to be unconstitutional or invalid.
15. The term of this Agreement shall be from June 1, 2004 through September 17,
2004.
16. This Agreement may be amended at any time with the written mutual consent of
both parties.
17. The Food Center and FENWC mutually agree to accept that this Agreement may be
terminated by either party upon a thirty(30)day written notice being provided to the
other party. However, this Agreement will be terminated immediately if Migrant Head
Start funding is stopped.
18. Assurances:
a. The Food Center agrees that it is an independent contractor and that it's
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. FENWC the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of Food Center, the Board of action, its
employees,volunteers or agents while performing this Agreement.The Food
Center, its officers and employees, shall not be held liable for injuries or
damages caused by any negligent acts or omissions of FENWC, the Weld
County Board of Commissioners, its officers and employees. The
respective contracting parties shall provide such liability insurance and
worker's compensation coverage as each deems appropriate, and as
required by the Colorado Worker's Compensation Act.
c. No officer, member, or employee of the Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or proceeds thereof.
d. The Food Center understands that monitoring and evaluating of the
performance of this Agreement shall be conducted by the Weld County
Division of Human Resources and the results provided to the Weld County
Board of Commissioners.
e. The Food Center and FENWC assure compliance with the Title VI of the
Civil rights Act of 1986, and no person shall, on the grounds of race, creed,
color, sex, handicap, or national origin be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under the
approved Agreements.
19. Notice: All notices or other communication hereunder shall be deemed to be
duly given when made in writing and delivered in person or deposited in the
United States mail, postage prepaid, certified mail, return receipt requested and
addressed to the party at the following addresses:
FENWC ARAMARK Correctional Services, Inc.
1801 South Meyers Road, Suite 300
Oakbrook Terrace, IL 60181
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first herein above set forth.
WELD COUNTY BOARD OF COMMISSIONERS
Ti 41-1-t....-,
William H: -Jerke, Chair Pro-Tem giL 2 1 2004
ARAMARK Corr ctional Services, Inc.
Danie . J en' r Vice resident % f a
WELD COUNTY TO E ihREEPAI D OF ifnr n
MMISSIONER SIGNATURE NL 44'CI[L f
By:
Deputy C k to the Boat_ -077z--A-� r5
WE D COU TY DIVISION OF HUMAN RESOURCES .,
k
Wal er J. Speckman, Executive Director
aaoy- 455
Hello