HomeMy WebLinkAbout20040915.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MARCH 22, 2004
TAPE #2004.11
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, March 22, 2004, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Robert D. Masden, Chair
Commissioner William H. Jerke, Pro-Tem
Commissioner M. J. Geile
Commissioner David E. Long
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Carol A. Harding
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of March 17, 2004, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
READ ORDINANCE BY TAPE: Commissioner Vaad moved to read Code Ordinance #2004-2 by tape.
Commissioner Long seconded the motion, which carried unanimously.
CERTIFICATION OF HEARINGS: Commissioner Long moved to approve the Certification of Hearings
conducted on March 17,2004,as follows: 1)A Site Specific Development Plan and USR#1451, Ralph and
Barbara May, and 2) A Site Specific Development Plan and USR #1457, Regent Broadcasting of Fort
Collins, Inc. Commissioner Jerke seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Jerke seconded the motion, and it carried unanimously.
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BIDS:
PRESENT CABLE UPGRADE FOR HUMAN SERVICES BUILDING BID-DEPARTMENT OF FINANCE:
Mr. Warden read the names of five vendors who submitted bids. Said bid will be considered for approval
on April 5, 2004.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $1,070,118.69
Commissioner Long moved to approve the warrants as presented by Mr.Warden. Commissioner Geile
seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER PETITION FOR ABATEMENT OR REFUND OF TAXES - CITICORP VENDOR FINANCE:
Duane Robson,Assessor's Office,stated this petition is for personal property which was a conditional sale
instead of a lease. It was also reported by the lessee/buyer and, therefore,was double-assessed. Staff
recommends approval of the abatement to Citicorp Vendor Finance, in the amount of $5,012.52.
Commissioner Jerke moved to approve said petition. Commissioner Vaad seconded the motion, which
carried unanimously.
CONSIDER APPLICATION FOR TEMPORARY ASSEMBLY OF MORE THAN 350 PERSONS- LEAHY
FAMILY FARM, LLC:Bruce Barker,CountyAttorney,stated this matter was published pursuant to the Weld
County Code. He stated the request for a Temporary Assembly Permit may be granted to allow multiple
events to happen during the year. He stated there is an error in the draft Resolution,and the dates should
be April 4, May 22 and 23, and July4, 2004. Responding to Chair Masden, Mr. Barker stated the Use by
Special Review Permit requires the applicant to apply for Temporary Assembly Permits when the event is
expected to bring more than 350 attendees. David Leahy,applicant,was present. (Changed to Tape#2004-
12.) No public testimonywas given. Commissioner Geile moved to approve said application. Responding
to Commissioner Jerke, Mr. Barker stated David Tuttle, Weld County Sheriff's Office, indicated no
concerns with the application,and Commissioner Vaad stated there have been no complaints received from
the surrounding area. The motion was seconded by Commissioner Long, and it carried unanimously.
CONSIDER AMENDMENT TO INTERGOVERNMENTAL AGREEMENT FOR IMPROVEMENTS TO WCR
15 AND AUTHORIZE CHAIR TO SIGN-TOWN OF JOHNSTOWN: Frank Hempen,Jr., Director of Public
Works, stated the original agreement was for the design and construction of Weld County Road 15 from
the Johnstown city limits to Weld County Road 50,a distance of approximately 3,200 feet. During design,
Johnstown requested an additional three-foot paved shoulder to the standard 12-foot lanes with four-foot
paved shoulders to match Johnstown's ultimate cross section width. Mr. Hempen stated Johnstown has
agreed to pay for the additional cost,as well as require Rolling Hills Ranch Subdivision to reimburse Weld
County for all construction costs of the portion of road within the Johnstown city limits bordering Rolling Hills
Ranch. Responding to Chair Masden, Mr. Hempen stated the County has received $45,743.08 from
Johnstown and$45,743.08 from Rolling Hills Ranch Subdivision. Responding to Commissioner Vaad,Mr.
Hempen stated he is working on a solution for the isolated piece of road near the fire house,which is still
maintained by Weld County. Commissioner Vaad moved to approve said amendment and authorize the
Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
FIRST READING OF ORDINANCE#2004-2,IN THE MATTER OF REPEALING AND RE-ENACTING,WITH
AMENDMENTS, CHAPTER 5,ARTICLE IV,OF THE WELD COUNTY CODE: Mr.Warden confirmed the
Ordinance has been read by tape. Mr. Barker stated this amendment to the Code changes the Purchasing
Policy to include qualification bidding,as discussed with the Board in a work session. He stated the change
Minutes, March 22, 2004 2004-0915
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applies not only to the Department of Public Works, but also any County department wishing to purchase
professional services. He also stated the amount which can be approved by the Director of Purchasing for
Personal Services Contracts, without Board approval, is being changed to $50,000. Eric Young,
representing QBS Colorado,stated the purpose of his organization is to educate the community in using
quality based bidding,and they endorse selection of professional services by qualification,with negotiation
conducted with the most qualified firm. Mr.Young stated his organization is in support of this change,and
he endorsed the language as written,although he would rather have it be pure qualification based, rather
than as it is with a 20 percent qualification factor. Responding to Commissioner Vaad, Mr.Young explained
the process is for the Request for Proposal be sent out with qualifications listed. The resulting bids would
then be ranked according to qualification,with the best three orfive"short-listed";the most qualified of that
group would then enter into negotiations to discuss requirements and expectations;and if agreement is not
reached regarding the fee,the County would then go on to the next best qualified bidder. Tom Talmadge,
Kirkmichael Consulting Engineers, also expressed his support of this selection process, and stated the
advantages include minimizing long-term maintenance costs in the project; assisting in public interest in
the project; allowing for objectives to be achieved,which does not always happen with a low bidder; and
improving the overall communication regarding the project,where everyone clearly understands the scope
of the project. He stated the consultant also benefits,by being allowed to provide the full scope of innovative
services,based on the needs of the project. Responding to Commissioner Vaad regarding contracting for
continuing services or on-call retainer-type services,Mr.Talmadge stated he worked for thirty years for the
Colorado Department of Transportation,which has now moved to the on-call benefit. He stated the entity
is spared the expense of the selection process for each bid, and implementation can be at a lower cost.
Responding further to Commissioner Vaad,Mr.Talmadge stated one qualification might be that it be a local
firm; however,the key is that the firm has the qualifications and experience required for the project. Mike
Ketterling, Ketterling Engineers,stated his support for this method of bidding. He stated that last year the
County received bids for Weld County Road 13 which ranged from$16,000 to$150,000,demonstrating the
consultants did not have a good handle on what the scope of the project was. He stated that if the firms
were selected based on qualifications,the experience of the consultants would insure understanding of the
scope of services. Mr. Ketterling noted his is a small, local firm, and he has no problem with this change.
Commissioner Vaad moved to approve Code Ordinance #2004-2 on first reading, and expressed his
appreciation to staff, especially Frank Hempen and Keith Meyer for their work on this amendment. The
motion was seconded by Commissioner Long, and it carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS(PRIVATE ROAD MAINTENANCE),ACCEPT COLLATERAL,AND AUTHORIZE CHAIR
TO SIGN, FOR AMENDED USE BY SPECIAL REVIEW PERMIT#1216 - LANCE MESSINGER: Chris
Gathman, Department of Planning Services,stated collateral has been received in the amount of$25,000,
and he recommends approval of said agreement. Don Carroll, Department of Public Works, stated his
review found the quantities and unit costs to be adequate. Commissioner Vaad moved to approve said
agreement,authorize the Chair to sign,and accept collateral for Amended USR#1216 for Lance Messinger.
The motion, which was seconded by Commissioner Long, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. Code Ordinance #2004-2 was approved on first reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
Minutes, March 22, 2004 2004-0915
Page 3 BC0016
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
W LD COUNTY, COLORADO
ATTEST: ��'���� b. Vi
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. a� Robert D. Masden, Chair
Weld County Clerk to the j .a t, in '
1861 �'' ;1,,,,,z; � '
sl �� William H. rke, Pro-Tern
L _!: 2. , /�
Deputy Clerk to the Bo. �u N1 � M. ile
Dav Lon
Glenn Vaa
Minutes, March 22, 2004 2004-0915
Page 4 BC0016
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