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Home My WebLink About20041619.tiff RESOLUTION RE: APPROVE APPLICATION FOR FEDERAL ASSISTANCE FOR MIGRANT HEAD START PROGRAM IMPROVEMENT GRANT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with an Application for Federal Assistance for Migrant Head Start Program Improvement Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County, commencing January 1, 2004, and ending December 31, 2004, with further terms and conditions being as stated in said application, and WHEREAS,after review,the Board deems it advisable to approve said application,a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Application for Federal Assistance for Migrant Head Start Program Improvement Grant between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said application. The above and foregoing Resolution was, on motion duly made and seconded,adopted by the following vote on the 16th day of June, A.D., 2004, nunc pro tunc January 1, 2004. EII,A�� BOARD OF COUNTY COMMISSIONERS W D COUNTY, COLORADO `iiiIct • ��, //��7/G t' Robert D. Masden, Chair %( Clerk to the Board William H. rke, Pro-Tem Deputy Clerk to the Board 2/� M. eile APP AS David -. Long I unty Attprn Glenn Vaad Date of signature: le "43`P 7' 2004-1619 (0 �� .� HR0075 MEMORANDUM a ratimig DATE: June 14, 2004 W�`pITO: Board of County Commissioners � FROM: Walt Speckman, Executive Director \put COLORADO SUBJECT: PY 2004 Migrant Head Start Program Improvement Grant Application Enclosed for Board approval is the Migrant Head Start Program Improvement Grant Application. The Family Educational Network of Weld County Migrant and Seasonal Head Start Program was identified as a deficient program by its June 2003 triennial review. FENWC has identified several program areas that need significant improvement efforts to achieve that end. In these areas we are requesting one-time funds to make necessary as well as mandated changes. FENWC is requesting one-time funds in the amount of$94,743.56 for the following areas: . Curriculum and Assessment . Curriculum Training . Curriculum Support . Program Governance . Facilities, Material, Equipment & Transportation . Nutrition If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340. 2004-1619 APPLICKE,ON FOR 2.DATE SUPiTEDI App:icaniidentiiier : 9GCM0130 FEDERAL ASSISTANCE : 1:TYPE OF SUBMISSION • 3.DATE REC"I iD BY STATE: State Appilcation identifier I App5mton Praeppfiostion • —_ 1~I Consttructlon O Carsrructon 4.DATE RECEIVED BY FEDERAL AGENCY Federal Identifier SUCMO i 36 Nan-ConsWdion O Non-Construction EAPCANT INFORMATION Lags!Name,„ • Weld Co.D^r.:.ion of Human Services organizational Unit Family Educational Network at Weld County Address(g'rve dti,county,state,and to code) Name and telephone•number of the person to be.contact: on meters involving 1551 North 17th Avenue 1 this P.O.Box 1805 Wait Speckrnan S7D-353-38D0 Greeley:CO 80632 Wed Executive Director.WCDHS 1 6. EMPLOYER IDEN"IPICATIQN NUMBER(EIN) 7.TYPE OF APPLICANT(enter appropriate letter in;lox) A.Slate H.Independent School 17:1t 6 . 4 `•`mt 1 E C 1 6 511 8 I t B.County I.Slate Controlled insfiu.:.i of Higher Learning B,TYPE OF APPLICATIONS C.Municipal J.Private University D.Tovnsnip K.Indian Tribe ENew ; Continuation Revision E.Interstate L.Individual • F.lnternwnicipal M.Profit Organization • if Revison,enter appropriate later(s)in box(es): O O G.Special District N.Other ispecry► . • A.Increase Avert B.Decrease Award C.Increase Dure ion 9,NAME OF FEDERAL AGENCY D.Decrease tfureaon Other(spec:y): I.ZDHNS/ACIFIACYF/Migrant Branch • I � 10.CATALOG OF FEDERAL DOMESTIC t—'c ,—g,. 6 i` 11.DESCRIPTIh'E TITLE OF.APPLICANT`S PROJECT: ASSISTANCENUMBE.p' 0` O PY2004 Migrant Mead Start TITLE:Head Star: ; Program Improvement Grant Application 112.AREAS AFFECTED 3Y PFtOJECT S*.ate-vrida Colorado 13.PROPOSED PROJECT: 1 14.CONGRESSIONAL DISTRICTS OF: S1a't Cate Ending Date a Applicant 4 D.Pro1ect 1/01/2004 I 12'3112004 l 15.ESTIMATED FUNDING 16.,SAPPUCATION SUBJECT TO RE VIEW BY STATE EXECUTIVE ORDER 12372 PROCESS? a.YES THIS?REAPPLICATION/APPLICATION WAS MADE.AVAP.ABLE TO T E STATE , ` a Federal 5 g4,744 DECUTIVE ORDER 12372 PROCESS FOR REVIEW ON 1 b Aoppcant I $ 93,686. DATE . c Slat ! $ 0.06 b NO PROGRAM IS NOT COVERED BY"t:0.125 di o S 0.00 E OR PROGRAM HAS NOT BEEN SELECTED BY STATE FOR Revak e Other 5 0.00 17,IS THE APPLICANT DELINQUENT ON ANY FED RAL DEBT? i f Prograrr,income $ 3,00 OYes If"Yes,"attach an explanation. D No gTotal $ 118,430 16.70 THE BEST OF MY KNOWLEDGE AND BELIEF,ALL DATA IN THIS APPLICATION ARE TRUE AND CORRECT.THE DOCUMENT'HAS BEaq DULY AUTHORIZED BY THE GOVERNING BODY OFF.TihhE APPLICANT AND THE APPLICANT WILL COMPLY WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS AWARDED a Typed Name of Au sized Representative b Title cTelephone number Robert Mas den Chair,Weld Co.Board of Co.Commissioners 970.356-4000 b Signature of Authorized Representative --.)\,.,.v_ a Date Signed .uct_______ JUN 16 2004 et___. — — i BUDGET INFORMATION - Non-Construction Programs OMB Approval No.[,340-064F SECTION A•BUDGET SUMMARY Grant Program Catalog of Federal EstimatedUnobilgated Funds !low or Revised Budget Function Domestic Assistance or Activity Number Federal Non-Federal Federal Non-Federal Total (a) (b) (c) (d) (a) (U is) 1' Program Imp. 93.600 $ $ 94,744 23,686 $ 118,430 2. 3. 4. _ $ $ $ $ 5. Totals _ 94,744 23,686 118,430 - : SECTION B=BUDGET.CATEGORIES GRANT PROGRAM,FUNCTION OR ACTIVITY Total 6.Object Class Categories (1) Proq. Imp. () (3) (4) (5) $ a.Personnel b.Fringe Benefits c.Travel d.Equipment .491925 _ • 49,925 e.Supplies 11 ,279 11 ,279 I.Contractual I g.Construction • h.Other 31.540 33,540 I.Total Dlrect Charges (sum of 6a-6fi) J. Indirect Charges . $ $ k.TOTALS (sum of 61 and 6D) $ $ 94,744 • 94,744 r. — 7. Program Income $ $ $ ____ Authorized for Local Reproduction Standard Fonn 424A(nev.7-97) Previous Edlllon Usable Proscribed by OMFI Circular A-IA 1 • SECTION C-NON-FEDERAL RESOURCES '-`: (a)Grant Program (b)Applicant (c)Slate (d)Other Sources (a)TOTALS s. Program Improvement $.23,686 $ $ 23,686 9. 10. 11. 12.TOTAL (sum of lines 6-11) $ $ _ $ $ SECTION D-FORECASTED CASH NEEDS ' F `' ' „ �:` . Total for 191 Year 1st Quarter 2nd Quarter 3rd Quarter 4th Quarter 13. Federal $ 94:744 $ $ • $ $ 942,744 14.Non-Federal 23,686 23,686 15.TOTAL (sum alines 13 and 14) $ 118,430 $ $ $ $ 118.,4 30 ' SECTION E-BUDGET ESTIMATES OF FEDEltAL'FUNDS NEEDED FOR BALANCE OF THE PROJECT ,' (a)Grant Program FUTURE FUNDING PERIODS(Years) (b) First _ (c)Second (d)Third (e)Fourth 16. Program Imp. $ 44,744 $ 0 $ 0 $ 0 17. 19. 19. 20. TOTAL (sum of lines 16-19) $ 94,744 $ 0 $ 0 $ 0 SECTION F-OTHER BUDGET INFORMATION 21. Direct Charges: 22. Indirect Charges: 23. Remarks: I Authorized for Local Reproduction Standard Form 424A(Rev.T-97)Psgs2 Budget Narrative The Family Educational Network of Weld County Migrant and Seasonal Head Start Program was identified as a deficient program by its June 2003 triennial review. The program is working diligently to bring all areas into compliance with program standards. FENWC has identified several program areas that need significant improvement efforts to achieve that end. In these areas we are requesting one-time funds to make necessary as well as mandated changes. 1) Curriculum and Assessment: to install a written curriculum (1304.3(a)(5)(i), (ii); 1304.21 (b)(1)(i)) in the Infant/Toddler classrooms. The program has adopted the Creative Curriculum for Infants and Toddlers as well as the Ounce Scale Observational Tool. The initial funding that FENWC is requesting to bring this curriculum and observational tool on line for program staff to use in the infant/toddler classroom follows: Curriculum Materials Creative Curriculum Textbooks: 24 @ 27.96 = 671.04 Training Guide Reference text: 3 @ 22.36 = 67.08 Classroom Journals for teachers: 30 @ 4.00 = 120.00 Creative Curriculum in Spanish Textbooks: 13 @ 27.96 = 363.48 146 Ounce Scale Observational Records @ 24.00 = 3,504.00 146 Family Albums @ 24.75 = 3,613.50 7 Reference Guides @ 49.00 = 343.00 2 Administration Kits @ 120.00 = 240.00 Total 8.922.10 (supplies) Curriculum Training Curriculum training to support the new curriculum. FENWC has secured a Creative Curriculum trainer for three days initial training for infant/toddler staff on the Front Range and the Western Slope. The cost of the training for which funding is being requested is: Trainer 3 days @ 1,500 = 4,500.00 Administration 450.00 Travel expenses 1,184.00 Total 6,134.00 (other) Curriculum Support A major component of Creative Curriculum involves access to computers. In order to access and optimally utilize the computer program at our centers, FENWC is initiating a system-wide upgrade. The following areas must be upgraded in order to have the curriculum provided optimally to children and families. In addition, the program is purchasing ChildPlus to better manage child data and outcomes and family data to improve our data management and reporting systems. This will also allow the program to improve communication between centers and provide additional and improved parent and staff training access. Assisting our staff to meet the Branch focus as well as the mandate of advanced credentialing is a FENWC priority. 44 CPU to support program computers @ 850 = 37,400.00 39 monitors @ 260 = 10,140.00 File server upgrade to support computers 4,600.00 16 HP desk jet printers 6122 @ 162 = 2,592.00 Laser jet printer Hp4300 2,800.00 Switches/routers upgrade (16 sites) @ 1,800 = 28,800.00 49 License upgrades Microsoft pro @ 159 = 7,791.00 3 Desk top publisher @ 208.97 = 626.91 3 SmartDraw+ @ 200 = 600.00 LCD Projector 2,300.00 Dell Laptop Computer 2,200.00 Sub total 99,849.91 Regional Head Start Share 49,924.96 Total Migrant Request 49,924.96 (equipment) '/2 cost of entire Childplus Program (5,000) 2,500.00 266 children licensing charge @ 5.00 = 1,330.00 Total 3,830.00 (other) 2) Program governance (1304.50): To support improved communication and planning efforts between the governing board, the policy council and key administrative staff, the program would like to purchase a second set of translation equipment to be utilized when the governing body and the policy council meet, when staff meet with the policy council and when the governing body liaison and policy council meet. FENWC is requesting funds to support the cost of this equipment: Conference Systems Portable Language System, Inc. 1 interpreter headset w/microphone 65.00 10 delegate headphones @ 10.00 100.00 1 transmitter for interpreters 350.00 1 equipment case 150.00 1 set batteries 96.00 Total 761.00 (supplies) 3) Facilities, materials, equipment and transportation (1304.53 (a)(2) The program is in the process of developing a program-wide maintenance system, to include the refurbishing and resurfacing of center playgrounds to be sure that all are age appropriate and meet standards. Hudson and Billie Martinez are two centers that have been identified as needing work this year. FENWC is requesting funds to cover half the cost of playground resurfacing that meets safety codes for young children: 2 Cushion Play 50 130 x 130 @2.79 sq. ft. 47151.00 Regional Head Start Share 23,575.50 Total Migrant Funding Request 23,575.50 (other) 4) Nutrition (1304.23): FENWC has contracted with new meal providers in Grand Junction and on the front range this year in order to meet performance standards. In the past, many centers have eaten in school cafeterias. Now all meals will be eaten in the centers in a family-style setting. An identified need to provide food service to centers is that of cambros to transport food from providers to centers for family-style meals. FENWC is requesting funds to purchase 10 additional cambros to transport meals to centers. 10 Boxer cambros (18x26x15") @ 159.60 1,596.00 Total 1,596.00 (supplies) Grand Total $94,743.56 Match Narrative The $23.686 of match will be supplied by discounts and donations from the contractors/vendors supplying the equipment and resurfacing work. Hello