HomeMy WebLinkAbout20053294.tiff RESOLUTION
RE: APPROVE SERVICE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - ACS
GOVERNMENT SYSTEMS, INC.
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Service Agreement between the County
of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
and ACS Government Services, Inc., commencing January 1, 2006, and ending December 31,
2008, with further terms and conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Service Agreement between the County of Weld, State of Colorado, by
and through the Board of County Commissioners of Weld County,and ACS Government Services,
Inc. be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 7th day of November, A.D., 2005.
,iesso%` BOARD OF COUNTY COMMISSIONERS
ELD COUNTY, COLORADO
ATTEST: j2, QO c �� a, `►,CUSED
617nucJ 'l i I ,; �`liam H. J-rke, Chair
Weld County Clerk to the B. Fig P
Ifrt O„
BY: 1,d Val G Knwsnines
rcg. , njn
D9 uty Clerk to the BQ rd J J e"�
David E. Long
A AS TO EXCUSED
Robert D. Masden
ty ttorney A
Iz zl� Glenn Vaad
Date of signature:
2005-3294
DP0014
e : DP, P-3-
• v
ACS GOVERNMENT SYSTEMS, INC.
SERVICE ENHANCEMENT REQUEST NO. 2005-01 FOR
SUPPLEMENTAL SERVICES
A C S®
Name of Client: WELD COUNTY
Date of Request: December 1, 2005
Related Agreement: Master OnSite Services Agreement between Weld County and ACS Government
Systems, Inc. (ACS)dated November 1993
All terms defined in the Agreement and its amendments shall have the same meaning ascribed to them
therein when used in this Service Enhancement Request. Pursuant to Section 2.2 of the Agreement,
Client hereby requests that ACS perform the Supplemental Services described below. The parties
acknowledge that any Supplemental Services to be performed pursuant to this Service Enhancement
Request shall be performed under the terms and conditions of the Agreement. In addition, unless
otherwise set forth below, any payments to be made by Client to ACS under this Service Enhancement
Request shall be made pursuant to the terms and conditions of the Agreement. The amounts to be paid by
Client to ACS under this Service Enhancement Request shall be in addition to any other amounts which
Client is obligated to pay to ACS under the Agreement.
Description of Supplemental Services:
The Application Support Team is comprised of eight(8) Functional Consultants who are
responsible for providing business functional consulting, large-system software implementation
and support, and project management for all Weld County departments. Functional Consultants
'own' their department business relationships and are responsible for client satisfaction within
their areas.
Weld County owns about 40 major software systems, including Banner Finance, PeopleSoft
Payroll and HR, Great Plains Financial, AIMS+, TIMS, TeleStaff, and CRIS+. There are
approximately 130 other systems like AutoCAD, PerformanceNow!, and Adore being supported
and maintained. We are in the process of implementing Accela Land Management in the
Planning, Public Works, and Environmental Health departments. All of the county systems
require on-going support, maintenance and upgrades. Many of the major systems are being re-
written to web-based products. Conversion to the web-based products requires more time and
staff who are specialized in database and web to implement these more-complex systems. As
systems evolve, they provide more functionality to the end-users. Enhanced functionality and
deployment to the growing county user community increase functional and desktop support
demands.
Other funding opportunities and county growth have increased the number of computer related
requests. Homeland Security has impacted the Health Department and the Sheriff's Office. We
expect this trend to continue. County growth puts demands on many departments—Ambulance,
Sheriffs Office, Health, Planning and Building Inspection, District Attorney and Social Services
all have growing needs in technology.
Page 1 of 3
2005-3294
Assessment of staffing to effectively support current and future department needs reveals
that additional staff and expertise is required; especially in the property area. ACS will provide
an additional FTE with skills necessary to provide functional consulting and primary system
support for Planning and Building Inspection, Assessor, and the Public Works Departments. This
will free up time within the existing staff to cover increased needs in the Social Services
Department, the Health Department, Ambulance and the Sheriff's Department.
ACS will provide one additional FTE with the skills necessary to provide functional and
application support to Weld County departments.
This Service Enhancement Request will be effective January 1, 2006,with charges prorated based
on the actual start date of the individual filling the position. The SER will be coterminous with
the master agreement dated November 1993.
Term
Projected Start Date: January 1, 2006
Projected End Date: December 31, 2008
Payment
The additional amount to be paid by the Client to ACS under this Service Enhancement Request
will contain a fixed 4%COLA, which will be applied each year effective on January 1 of each
contract year. ACS will submit an invoice to the Client on a monthly basis beginning in January
2006 in twelve equal monthly payments based on the annual payment schedule listed below.
Payment Schedule:
Contract Base Annual Payment Annual/Monthly
Year +4%COLA Payment
2006 $95,000 $95,000/$7916.67
2007 $95,000 + 3,800 $98,800/$8233.33
2008 $98,800 + 3,952 $102,752/$8562.67
Page 2 of 3
CLIENT AUTHORIZATION OF REQUEST:
County of WELD, CO
BOARD OF COUNTY COMMISSIONERS
WELD COUNT , COLORADO
attreMikiiN
M. J. Geile, Chair Pro—Tern fat' 4
a��o wt►
ATTEST: /� ' �r•
Weld County Clerk to the Board N®ei tir _ llll
�
`
By: C4t4 �UAI ( /
D ty Clerk A
rk to the Board • L
APPROVAL OF REQUEST:
ACS Government Systems, Inc. LA_
By: C -�
Printed Name: Michael Daniels
Title: Managing Director, ACS Government Solutions
Date of Approval: {' / (? /OS
Page 3 of 3
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