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Home My WebLink About20050531.tiff RESOLUTION RE: APPROVE CHILD CARE SERVICES FISCAL AGREEMENT AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Child Care Services Fiscal Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County, and the Mesa County Department of Human Services, commencing February 2005,and ending February 2006,with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Child Care Services Fiscal Agreement between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Human Services, Family Educational Network of Weld County,and the Mesa County Department of Human Services be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. I.. ."4%�e above and foregoing Resolution was,on motion duly made and seconded,adopted by ,,"\ •• /. 4 `ir vote on the 16th day of February, A.D., 2005, nunc pro tunc February 1, 2005. s.itia.. �` BOARD OF COUNTY COMMISSIONERS �=:� WELD COUNTY, COLORADO `, . "'Pr �,��1 d'/1114 �( •Sa �- ��t \I William H. rke, Chair ounty Clerk to the Board M. J. le, Pro-Tem BY: /�l�L"uv / c Deputy CI to the Board cAl- D �vid E. Long ,APPD AS TO c)z \I�Ro erq D. Masd�fiy Att ney + / �°`'` Glenn Vaad Date of signature: vgfae/O- 2005-0531 H R0076 ( .' /71S6gPer2-- cO O3 .7V-OS MEMORANDUM 6 rttaiii DATE: February 7, 2005 TO: Board of County Commissionersmile \i FROM: Walt Speckman, Executive Director �' COLORADO SUBJECT: Agreement from Mesa County Department of Human Services for Reimbursement to FENWC Presented for approval before the Weld County Board of County Commissioners is the Reimbursement Rates Agreement between Mesa County Department of Human Services and the FENWC Migrant/Seasonal Head Start Program. Mesa County Social Services agrees to reimburse FENWC Migrant/Seasonal Head Start Program for childcare services on eligible children in the Program at their standard basic rate. . $23.97 per day for children under 30 months . $20.84 per day for children over 30 months Mesa County Social Services agrees to reimburse FENWC Migrant/Seasonal Head Start Program for childcare services on eligible Special Needs children in the Program at their Standard Basic Rate depending on the Level of Care a child may need. Starting at$23.97 for Low Level Intervention up to $56.00 for Intensive Level intervention Term terms of this Reimbursement Agreement is from February 2005 to February 2006. If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340. 2005-0531 MESA COUNTY DEPARTMENT OF HUMAN SERVICE Child Care Services Fiscal Agreement License/Certificate# wq ,r,Lci2-- Licensed Provider type; _Day Care Home ✓ Child Care Ccntcr _School Aged Center/Day Camp ,Pre-School Other This agreement is entered into and between the Me77e�a,County I Department of Homan Services,herein referred to as"Department"and Provider,a it{ 1 r et v f-/Sc of S 0YCt� L 0d act f''who provide childCilca re at the following address under this agreement: E C rzCona / Thus agreement will be in effect from �e 19 t7D s _ _to Ee i-I-Uf -II '�D-D ZP PROVIDER AGREES TO: / 1.Provide child care at the facility address above. 2.Conform to all applicable local,state and federal statutes and regulations. 3.Maintain a valid child care license as required by Colorado Statute,unless legally exempt from licensing. 4.Allow parents immediate access to the child in care. 5. Accept referrals to provide care without discrimination with regard to race,color,national ongin,age,sex,religion,or physical or mental handicap. 6.Provide children with adequate food,shelter,and rest, 7.Not allow anyone else to care for the children under this agreement without prior county approval.In ease of an emergency a day care home provider may arrange for emergency care and must notify the Department within 3 days. 8. Collect fees in accordance,and not to exceed,the amount of the most current Child Care C:enif cute,and riot charge parents rates in excess of the rates in this Agreement. 9.Notify the Department of a parent's failure to pay the parental fee or to make satisfactory arrangements to pay the fee. 10.Notify the Department of excessive absences or irregular child care usage,within 3 working days.Notify the Department if a child is no longer in the facility fur reasons other than termination by the Departmentwithinl working day. 11. Provide care for children under this agreement only if authorized by the Department in ADVANCE. 12.Maintain as strictly confidential all information concerning children and their families, 13. Protect children from abuse/neglect and report any suspected child abuse/neglect to the Department's child protection unit at 242.1211.All providers who contract with the Department arc required to report. 14.Bill the Department MONTHLY for services authorized and actually provided in the previous calendar month on the state prescribed billing form.Payment made for inaccurate or fraudulent billings will be recovered.Fraudulent billing will be prosecuted.Do Not bill the Department higher rates then are charged to privately paying parents. 15,Forfeit payment fur services when the correct billins form is submitted to the Department more than 60 days following the month of service. 16.Maintain daily sign-in/sign-out sheets with parent/guardian signatures,attendance records,payment records,and fee collection records for a minimum of five years and provide immediate access to these records to county,state,and federal officials and others as authorized in writing by the Department.Provider may expect review of the records on a periodic basis,particularly to verify billing.If the sign-in/sign-out sheets arc not received within 5 days of a written request by the Department,payment shall he withheld until the sign-in/sign-out sheets are received.This shall be deemed your notice of requested adverse fiscal action to satisfy any legal requirement. 17.Hold the Colorado Department of Human Services,the State of Colorado,Mesa County,and the Department harmless for any loss or actions in connection with performance of this Agrectnent. 18.Insure the private pay rates submitted are accurate.Charge the Department the county rates of reimbursement as you have set forth below hereto and incorporated herein. Full Time Part Time Full Time Part Time Trans. Activity $or more Hours under 5 hours Alternate hours* Alternate hours` fee Fee I" Child 2'" Child t"Chdd 2'" Child I" Child 2'4 Child I" Child 2n° Child under 30 months old • 15.00 Over 30 months eld 15.00 Special Needs under 30 15,00 'months old -pecial Needs over 15,00 i0 months old • Alternate rates reflect care with S0%or more Of the time failing after 6 P M.or care provided on weekends. ***Turn pale over & complete Child Care Provider section*** Si2'd £5b9b0£0L6:o1 bbLLb£b0L6 W3:WoJd 1£:60 S002-OT-Nbf Provider Rights: 1. When a provider contends that the Department has not made adequate payment based on program rules for care provided, the Provider has the right to an informal conference with county staff pursuant to 9 CCR 2503-1 at section 3.911, L(Effective 8/01.95). • Providers must request a conference, in %winner. within 15 days of the date of the action. • Provider request should be addressed to the Executive Director of the Department. • Provider may request that the state program staff participate in the conference. That participation may be by telephone conference. • The purpose of the conference will be limited to discussion of the payments in dispute and the relevant rules regarding payment. 2. A provider may request an informal conference if she disputes the termination of a fiscal agreement. • Providers may request a conference in writing within 15 days of the date of the action. • Provider request should be addressed to the Executive Director of the Department. • The purpose of the conference will be limited to discussion to termination of agreement pursuant to 9 CCR 2503-1 at section 3.905.1 D(Effective 8/01/95). Department Agrees To: 1. Reimburse the provider for authorized child care in accordance with Colorado Child Care Assistance Program rules. Payment to the provider is the total cost of authorized care based on rates set by this Agreement minus the parental fee. 2. Determine client's eligibility for child care services. 3. Send notices to the provider of changes in parental fees, authorized amount of care, added or deleted children, and other changes to child care arrangements. Send initial Child Care Certificate to the provider within 7 working days of county's verbal approval of each child. 4. Provide an informal conference within 2 weeks of the provider's written request to discuss the basis for any denial or termination of this agreement or to discuss any payment dispute. 5. Regularly review Provider's file and terminate this Agreement if no billing for child care has been sent by Provider for a period of 90 consecutive days prior to the Department's action to terminate. Either party may terminate this Agreement,by giving the other party 30 days notice by registered mail.This Agreement may be terminated without advance notice if a child's health or safety is endangered or if the provider is under a negative licensing action.The provider may request an informal conference to discuss the basis of any termination or denial of this agreement by submitting that request in writing with in 15 days of the date of the action. By signing this Fiscal Agreement,provider confirms understanding of the rules regulations, and expectations governing Child g � 8 gr S S� � P Care Providers and Child Care Services under the Colorado Child Care Assistance Program and The Mesa County Department of Human Services Failure to abide by the aforementioned stipulations may result in Corrective Actions and /or Termination of the Child Care Services Fiscal Agreement CHILD CARE PROVIDER EPARTMENT OF HUMAN SERVICES rovide Date thorized Representative Date ar rc&era ee- 41- L 41/ epXe. ancA 4tnr4mi any itinvec> 2897 North Avenue Mailing Address O93 , / y 1Poac1 Grand Junction, Co. 81501 JUian \2 tGcne>zec Co $/co'/ City, State, Zip phone number (9 70) 1/3V- 779 7 • Payroll Billing Schedule for 2004 MONTH Date billing is due Paid by QUEST Paid by Direct at 510 29 ''A Rd by Card Deposit Noon January 6th 12th 13th 2004 20th 26th 27th February 3rd 9th 10th 2004 17th 23rd 24th March 2nd 8th 9th 2004 16th 22nd ( 23rd April 6th 12th 13th 2004 20th 26th 27th May MENCOMMIIII 10th 11th 2004 v 18th 24th 25th June 8th 15th 2004 22nd . 28th 29th July 6th 12th 13th 2004 20th _ 26th 27th August 3rd 9th 10th 2004 17th 23rd 24th September 7th 13th 14th 2004 21st 27th 28th October 5th 11th 13th 2004 19h 25w 26th November 2nd 8th 9th 2004 16th 22nd 23rd December 7th 13th 14th 2004 21st 27th 28th Billing is to be submitted to: Community Services Building (Human Services) 510 29 V2 Rd By Noon Sections .haded in dark :ra A reflect second monthly payroll Sib'd £5b9b020LS:0i bbLLb2b0L6 W30WOJd T2:60 S002-0T-Ndf Mesa County Department of Human Services Maximum Rates For 2004/2005 Under 30 Over 30 Licensed Child Care Centers Months Months Full time - 5 hours or more $23.97 $20.84 Part time- Less than 5 hours $13.55 $12.50 *Alternative Full time $30.01 $26.05 *Alternative Part time $16.46 $14,38 Licensed Day Care Homes hull. time - 5 hours or more $22.92 $19.80 Part time - Less than 5 hours $12.61 $10,94 *Alternative Full time $28.66 $24.80 *Alternative Part time $15.73 $13.65 Exempt Child Care Homes All Ages Full time - 5 hours or more $11.46 Part time - Less than 5 hours $6.36 *Alternate Full time $14.38 *Alternate Part time $7.92 *Alternate care is weekend care, or if 50% of the care is given between the hours of 6:00 p.m. and 6:00 a.m. Hold slots must be pre-approved Mesa County Department of Human Services Special Needs Rates as Determined by the Level of Care For Exempt, Licensed Child Care Centers & Licensed Child Care Homes 2004 Full Time Part lime Level 4 — Intensive Level Intervention $56.00 $33.50 Level 3 —High Level Intervention $39.00 $21.50 Level 2 — Moderate Level Intervention $30.00 $17.00 Level l — Low Level Intervention $23.97 $13.55 S'S'd £5b%020LS:0i bbLLb£b0L6 W3:wo Jd T2:60 S002-0T-Nbf IN WITNESS WHEREREOF,the parties hereunto have caused this Agreement to be duly executed as of the day, and year first hereinabove set forth. WELD COUNTY BOARD OF COUNTY COMMISSIONERS ,t IE ; H. Jerke, Chairperson FEB 16 2005 / aa° 1861 CL � Ltilliald44 r OUNTY CLERK TO THE BOARD eputy Clerk to the Board WELD COUNTY DIVISION OF HUMAN SERVICES W J. peckman, Executive Director Hello