HomeMy WebLinkAbout20052087.tiff RESOLUTION
RE: APPROVE APPLICATION FOR JUVENILE ACCOUNTABILITY BLOCK GRANT
PROGRAM AND AUTHORIZE CHAIR TO SIGN -COLORADO DIVISION OF CRIMINAL
JUSTICE
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with an Application for the Juvenile
Accountability Block Grant Program from the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Sheriff's Office, to the
Colorado Division of Criminal Justice, commencing October 1, 2005, and ending September 30,
2006, with further terms and conditions being as stated in said application, and
WHEREAS, after review, the Board deems it advisable to approve said application, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Application for Juvenile Accountability Block Grant Program from the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Sheriff's Office,to the Colorado Division of Criminal Justice be,and hereby
is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 20th day of July, A.D., 2005.
BOARD OF COUNTY COMMISSIONERS
ELT`s, WELD COUNTY, COLORADO
44;)
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ATTEST: `' CUSED
1861 (, Atilt Iliam H. J ae, Chair
Weld County Clerk to the :y:r.
•• I, "� �` ` . J. 'le, P-o-Tem
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eijk
BY: / sir ..� . , ►.�>f►s; .�:v,,, �� �
Deputy Clerk the Board _
David E. Long
APPROV AS TO FO
EXCUSED
Robe D. Masde
7
ty Attorney
Date of signature: �a® 5.
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Glenn Vd�
2005-2087
SO0026
FORMAT FOR COORDINATED ENFORCEMENT PLAN TO REDUCE JUVENILE CRIME
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
�/ (This page should be completed and submitted as the first page of your plan.)
Grant# o37 dd2//5?-4) (DCJ use only)
Will grant funds be used to conduct research? Yes X No If yes, please identify the type of research:
The project involves research and/or statistical activities but does not involve the collection of information identifiable
to private persons
The project involves research and/or statistical activities and involves the collection of information identifiable to
private persons
APPLICANT AGENCY:
Legal Title of Applicant Agency: Li d•'c O C o c-"r Y
Address: l 9 ra o S T e it c r City, State, Zip: C4 c`c'C C %'I C a Fo 6 J /
County: Ate c C Phone: ( 9 J o ) 3 rG -YO/s-A4ederal Employer ID Number SP 94 0 0 0 g/3 u
LOCATION OF AGENCY: U.S. Congressional District : V/ State Judicial District: /7
SERVICE AREA: (This project will service the following areas:)
a. U.S. Congressional District#/s: Y b. Judicial District#/s: / 9
c. City(ies): AND/OR
County (ies): Ali C O
d. Population size(census)of service area: RAC o O 0
GRANT APPLICATION TYPE:(Check One)
X JABG Local Allocation
State Program Funds:Statewide Emphasis (Disregard Page 2 and Section I on Page 3)
Project Title:
Other
Project Title:
TYPE OF APPLICATION: New X Continuation
If this is a continuation application, provide JABG funding information from the two most current years:
Grant Number. Amount: Duration:
Grant Number. Amount: Duration:
PROJECT DIRECTOR: (The Project Director is considered to be the primary contact person, and the person who is
directly responsible for ensuring that the plan is implemented. All future correspondence from the Colorado Division of
Criminal Justice, regarding this grant,will be sent to this person).
Project Director Kzc.vWe rat G . Poweaccre.../ Agency: 4/E c a C o cna r r
Mailing Address: aro o Smear Gage(CY CO to G3/ _ 1 -
Phone: (no) SSG -v-/ra-ZB'g2Fax: ( PM Sd% -G f E-mail:
ALLOCATION/REQUESTED AMOUNT: (If this is a joint plan, provide the total from all entities.)
JABG Amount $ z 2 /,3
Cash match $ 2 r Yr 9 (This must be at least 10%of Total Cost)
% Total Cost $ R Y Se
PROJECT DURATION DATES: From: October 1. 2005 To: September 30, 2006
2005-2087
(Revised 2/2005) Page 2
•
LOCAL JUVENILE CRIME ENFORCEMENT COALITION FOR: Weld County
(Please type or print name of county/municipality)
You are encouraged to use existing groups that focus on youth and have or can be enhanced to have the
required representation.
Minimum required representation includes A-I: (If any category is impracticable, explain on an attached page.)
A. Police F. Schools: School district and/or local middle and/or high
B. Sheriffs schools(Please include students)
C. Prosecutors:District,County and/or City G. Business
D. Probation Services H. Prevention organizations
E. Juvenile Court:District and/or municipal I Religious-affiliated,fraternal,nonprofit,and/or social
jurisdiction services
-NAMEA lCwt®IS VRES,.
Robert D. Masden Chair, Board of County Commissioners
P. 0. Box 758, Greeley, CO 80631-0758 H
Judge Kline 19th Judicial District
Judge Karowsky P.O. Box C, Greeley, CO 80632 D
Al Dominguez, Jr. District Attorney, 19th Judicial District
915 10th Street, Greeley, CO. 80631 B
John Cooke Weld County Sheriff's Office
1950 0 Street, Greeley, CO 80631 A
Jerry Wommack Chief Probation Officer
934 9th Avenue, Greeley, CO 80631 C
John Gates Weld County School District Six
1025 9th Avenue, Greeley, CO 80631 E
Joelle France A Women's Place
3700 Golden, Greeley, CO 80632 G
Dan Daily North Range Behavioral Health
1306 11th Avenue, Greeley, CO 80631
B. J. Dean Island Grove Regional Treatment Center
1140 M Street, Greeley, CO 80631 G
windy Rich-Goldsbhmidt UNC/Weld County Chief of Police REP
Gray Hall, Greeley, CO 80631 A
Paul H. Branham Greeley Police Department
919.7th Street, Greeley, CO 80631 A '
Michael Guthrie Evans Police Department
1100 37th St
(Continue on a copied page if necessary. Return to DCJ with "Intent to Accept Funds"Form.)
IA. PERSONNEL [ TOTAL
No expenses in this category will be charged to the grant. [
f -0 -
TOTAL PERSONNEL COST to be charged to this grant -0
B. SUPPLIES AND OPERATING 111 TOTAL_
No expenses in this category will be charged to the grant. $ -0 -
TOTAL SUPPLIES AND OPERATING COST to be charged to this grant $ 0
C. TRAVEL (Designate specifically in-state and out-of-state travel.) TOTAL_
No expenses in this category will be charged to the grant. $ -0 -
TOTAL TRAVEL COST to be charged to this grant $ 0
D. EQUIPMENT (Items costing$5,000 or more -see Instruction Manual) TOTAL_
No expenses in this category will be charged to the grant. $ -0 -
TOTAL EQUIPMENT COST to be charged to this grant $ 0
E.
CONTRACTED, (1) (2) (4)
CONSULTANT Annual Annual (3) %to be paid by TOTAL
AND Full-time Fringe Benefit Sub-total
PROFESSIONAL Salary Cost grant funds
SERVICES
Therapist 44,355 + 10,221 = 54,556 X 27 $ 14,754
TOTAL CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES COST
to be charged to this grant $ 14,754
F. TOTAL OF ALL PROJECT COSTS (A through E)
$ 14754
(This should equal the amount in Item 4 on page 1)
6
A. Identified Problem/Need and the Program Purpose Area Number
Problem: Through its work with JAIBG, its member agencies, and other areas of work in the
communities of Weld County, North Range Behavioral Health(NRBH) is acutely aware of the
variety of problems facing youths who come into contact with the juvenile justice system. Over
the past few years, progress has been made in the identification of detained juvenile offenders
who are in need of mental health services while they are detained and after they are released back
into the community. Recidivism rates remain higher than acceptable and are still increasing for
those juvenile offenders with identifiable mental health issues who have not received appropriate
mental health care. This project, in the past, has helped to improve the communication between
the numerous agencies, offices, institutions, and individuals involved with these juveniles but
more work remains to be done in terms of holding the youths accountable for their actions,
reducing recidivism, and ensuring greater integration of services in working with each juvenile.
Purpose Area:
12. Establishing and maintaining programs to conduct risk and needs assessments of
juvenile offenders that facilitate the effective early intervention and the provision of
comprehensive services, including mental health screening and treatment and
substance abuse testing and treatment to such offenders.
Output indicator: Number and percent of assessment staff with specialized training.
Short-term indicator: Number and percent of youth fully assessed.
Intermediate outcome indicator: Number and percent of youth who cannot receive identified
services (slots full, service not provided locally.)
Summary of North Range Behavioral Health's focus within the Purpose Areas
Through this proposal,NRBH seeks to be able to continue to quickly and appropriately identify,
assess, evaluate, and treat those detained youth at the Platte Valley Youth Services Center
(PVYSC) who are in need of mental health services; to communicate effectively with the
juvenile court, probation officers, social services workers, detention facility staff, mental health
therapists, school personnel, and pertinent others about each referred individual; and to provide
timely mental health treatment to those identified in need of such. JAIBG funds have helped
accomplish some of these tasks in past years. NRBH again requests continued and increased
funding of its efforts. Because of proposed funding cuts this year, 11.00 hours (.27FTE) of a
mental health clinician's time will be made available weekly to serve these juveniles through this
grant. This will allow up to 22 juveniles to be admitted annually to treatment services. In
addition to this, up to five detainees may be seen each day the therapist is on site at their own
requests through "Counselor Alerts" or via referrals made by the Court, the staffs of the PVYSC,
the Weld County Department of Social Services (WCDSS,) and Weld County Probation Services
for crisis intervention. Many juveniles in this latter group, expected to number at least 65, do not
need ongoing mental health care but have an emergent or urgent need to speak to a counselor.
—1—
NRBH proposes to continue to be funded to provide both direct and indirect mental health
services to the referred juveniles and to improve its ability to communicate the results of
assessments, evaluations, and other interventions to the juvenile court and probation officers so
they may have more timely information concerning detained youths involved in this project.
Goal 1: To rapidly respond to the mental health needs of those detained youth referred to
the project
Objective 1-1: Time-Line Measurement Responsible
Person(s)
To evaluate, refer, communicate 10/1/2005 - Track the number of Program
about, and treat those youths referred. 9/30/2006. youths referred and Director and
served, document clinical staff.
types of services
provided.
Objective 1-2: Time-Line Measurement Responsible
Person(s)
All referred youth opened as NRBH 10/1/2005 - Track the number of Program
clients will have a service plan 9/30/2006. youths referred and Director and
developed as part of the admission served, document clinical staff
process. types of services
provided and presence
of plan.
Objective 1-3: Time-Line Measurement Responsible
Person(s)
Seventy-five percent of the youth 10/1/2005 - Track the number of Program
admitted to mental health treatment 9/30/2006. youths referred and Director and
other than crisis services will served, document clinical staff
complete their service plan. types of services
provided.
Goal 1 Outcome Measures:
1. What will be measured? The time and date of referral, time and date of evaluation
will be tracked, as will be when the evaluation was delivered to the person or
office needing it. What services were delivered to whom and the total amount of
services delivered to each referral will be tracked as will be the impact of the
—2—
services.
2. How will it be measured? Data will be entered on the form developed in previous
years so that the activities can be measured. Provision of mental health services
will be documented and measured by written progress and case management notes
as well as by entries on a Staff Activity Log, a form already in existence and use at
NRBH. Each youth's service plan will be analyzed for compliance and success
data.
3. How will the results be analyzed? Progress notes, case management notes,
service plans, and Staff Activity Logs will be used to document the delivery of
services reflecting quantity, quality, and appropriateness of the services rendered.
Goal 1 Cost Needs: NRBH is seeking to cover the salary of the mental health therapist(s)who
will be delivering services to the juveniles. No other coverage for expenses incurred is being
sought.
B. Number of Juveniles Targeted to be Served including CulturaUGender Competency Plan
White Hispanic/ African Native Asian/Pacific Multiracial/ Other Total
Latino American American Islander Multiethnic
Male 22 24 2 2 1 4 0 55
Female 5 5 2 2 0 1 0 15
It is projected there will be more than 700 detention admissions of Weld County youth to
PVYSC this fiscal year. This figure is not equal to the number of juveniles being admitted but to
the total number of admissions which is a duplicated count. NRBH proposes to serve at least 80
of those juveniles through this project.
Culturally competent services will be provided to all clients served by this project by staff from
the Intensive Children, Youth, and Family Services Program (ICYFS) with consultation when
needed from the Multi-Cultural Services Program of NRBH, which is housed at the Monfort
Children's Clinic. Following up on an initial round of training in cultural competency and
sensitivity in May 2002 and an updated round in May 2005,NRBH provides additional training
in this important area each fiscal year. Similarly, gender specific services will be available to
meet the identified needs of the target population.
C. Evaluation and Long-term Plan
NRBH again seeks not only to continue but also to expand and enhance its capacity to provide
services to youths detained at the PVYSC. This project has served, and will continue to serve, as
a pilot or model for how initial triage and evaluation, treatment, and case management services
can be provided to this target population in a manner best suited to reducing recidivism and the
severity of repeat offenses for those who do re-offend. Ideally, a full array of mental health
—3—
services should be available to detained juveniles and their families. This project, as proposed,
when linked with the other services to youths provided by the NRBH ICYFS program will serve
as a larger step toward achieving that ideal.
The treatment and case management services to be delivered are part of a service plan developed
with and for each youth admitted to NRBH services. Some of the youths to be served by this
project will not complete their mental health services during the fiscal year, even some of those
who are referred early on in the year. NRBH will continue to track them once they do finish and
add their data to that of the others. Those who do finish will immediately help prove the value of
services such as these and demonstrate the need for continuing this work. Over the time this
project has been funded, the benefit of such services to the children and their families has been
clearly shown, demonstrating they do provide cost savings to the community and the state as the
mental health treatment costs are much less than those involved in detaining them and immensely
less than serving them as committed youth.
This project will continue to allow NRBH access to juveniles who otherwise would have nothing
to do with mental health care either because they would have refused it or never would have been
referred to it. Access is also gained to their siblings and other family members of the referred
youths, again expanding NRBH's ability to help others make positive changes in their lives.
Measurement of the achievement of the goals set forth herein will be ongoing with reports made
at required or requested intervals. Both positive and negative results will be used to modify plans
as the year progresses to realize maximum goal attainment and to ensure attainment of the
desired impact on the needs the therapists are striving to meet. NRBH will regularly evaluate
how best to serve the target population over the course of the new grant period. The efficacy of
various evaluation and treatment approaches will be studied to show what, if any, revamping of
services is indicated. Strong efforts will be made to improve communications with all others
involved in this project and the overall grant.
NRBH views this project as a necessary part of its services to the Weld County community and
will seek funding to perpetuate and expand it. NRBH will continue to look to JAIBG, Senate
Bill 94, federal, state, and other sources for continuing funding.
Evaluation of Services and Goal Attainment to Date
All goals and objectives for the current fiscal year will be met or exceeded, based on data
gathered through 6/30/05. Timely evaluation, case management, and treatment services have
been provided to all referred juveniles. The racial balance of those referred was markedly
different than expected with Hispanic/Latino youths comprising about 70% of those referred.
This also reflects the high percentage of detained youth who are Hispanic/Latino.
Timely responses to both the referred youths and to the agencies/individuals who referred them
occurred more than 95% of the time. The expected proportion of the youths seen under this grant
—4—
needed only crisis intervention services while detained. Ongoing services were offered to the rest
and included as part of their release plans.
D. Budget and Budget Narrative
Overall Budget
The overall budget for this project will be $14,754,broken down as follows:
1. Personnel: Personnel expenses of$14,754 include the salary and fringe benefits for the
clinical staff who will be performing the services to be delivered. Fringe benefits account
for 23% of gross salary and are prorated based on the full time equivalent. Additional
personnel expenses such as the salaries of the Program Director and clinical supervisor
are not included here nor is grant support sought for them. Data from Mountain States
Employers Council, Inc. of Denver indicates the proposed salary is consistent with what
is paid for equivalent positions and employee qualifications in this area.
2. Supplies and Operating: No support is being requested for costs anticipated for supplies
and operating expenses for this project.
3. Travel: No funds to cover travel expenses are being sought.
4. Equipment: No equipment expense is planned.
5. Contracted Consultant/Professional Services: No such expenditures are planned.
5
7
19TH JUDICIAL PROBATION
FEMALE OFFENDER PROGRAM FUNDING REQUEST
PROBLEM: Statistics in Weld County over the past several years indicate that for juvenile female
offenders there is/are:
• Increases in the total number of juvenile female offenders
• Increase in DA filings for juvenile female offenders
• Increases in commitments
• Decreases in out-of-home placement/treatment options available
• Increases in the length of time on probation
At an observational/empirical level it appears that we are seeing more and more juvenile female offenders
with a greater range of unidentified problems and unmet needs:
• Housing
• Employment
• Pregnancy
• Education
• Family
• Mental Health
• Substance Abuse
Additionally, the programs and services that are available are often not integrated into a comprehensive
planning strategy. Consequently, the probation officer can often become overwhelmed in reacting to the
sheer weight of the needs and numbers, instead of directing the plan.
Within the total population of juvenile female offenders there is a subset of extremely high-risk juvenile
females who present an even greater challenge to the Juvenile Probation Department. They have
significant histories of gang involvement, sexual assaults, drug and alcohol abuse, previous failed out-of-
home placements, suicide attempts, parental abandonment, depression, abusive relationships with
boyfriends, chronic educational failures, etc. Unfortunately, it is these juvenile females that are often
identified for commitment, primarily because they have failed to positively respond to previous services,
even when the service was inappropriate for the need.
PROJECT TITLE: Juvenile Female Offender Program @FOP)
PURPOSE AREA: Number 15. Establishing and maintaining programs to enable juvenile courts and
juvenile probation officers to be more effective and efficient in holding juvenile offenders accountable
and reducing recidivism.
SUMMARY OF FOCUS WITHIN THE PURPOSE AREA: To increase the number of juvenile
female offenders that will be served by this program, reduce revocations, reduce out-of-home placements,
expedite access to appropriate services and greater accountability. Through providing more intensive
supervision, weekly gender specific groups and the development of the Individual Probation Plan (IPP) a
greater number of young women will be served. This grant will enhance probation's current services
with the professional skills of Hawk II Systems, whose personnel are trained in specialty areas such as
family/group dynamics and substance abuse/mental health needs. This collaboration between probation,
Hawk II Systems and other service providers give broader service delivery and greater accountability to
this unique population.
GOAL 1: For each young woman referred, a collaborative, gender responsive, culturally sensitive
process that facilitates timely access to specific community programs, actively involves parents and/or
meaningful relations, and incorporates weekly groups, while simultaneously responding to the needs of
the probationer and the orders of the court. This rapid and meaningful response, reflected in the creation
of an Individualized Probation Plan (IPP), is a critical step in developing a comprehensive assessment,
activating appropriate substance abuse services, developing pro-social skills, maintaining accountability,
reducing revocations, and increasing the number of positive program completions.
Objective 1: To provide greater access to services/accountability to a minimum of 25 juvenile female
offenders utilizing the Individual Probation Plan (IPP).
Responsible
Time-Line Measurement Person
Through the use of the multi-disciplinary staffing team, the # of female JFOP
IPP will reflect the needs, services and collective inter-agency 10/01/04 to juveniles Probation
goals the juvenile female offender will address both short and 9/30/05 assessed Officer
long-term.
Objective 2: Provide weekly groups and collaborative case management to a minimum of 25
juvenile, female offenders facilitated by the contracted services of Hawk II Systems.
Responsible
Time-Line Measurement Person
Once accepted into the JFOP, the parent/youth group will be # of female JFOP
required for a period of one month, and then peer education 10/01/04 to juveniles Probation
groups will address multiple life-skill subjects. Additionally, 9/30/05 attending & Officer
random/collaborative in-home supervision will be provided. completing
GOAL 1 INDICATORS
1. Output indicator:
• Caseload of grant funded probation officer.
Objective #1, the program will serve a minimum of 25 high-risk juvenile female probationers, assessed
from 10/1/04 to 9/30/05 and recorded. For each of the probationers, an IPP staffing will be initiated and
documented by the grant funded probation officer; the IPP will be present in each probationer's file.
Review staffing for each probationer will be formally conducted every 30 days for up to 6 months.
Objective #2, the actual number of juvenile female probationers who attended the weekly JFOP group will
be counted, the assignment completed will be counted as well as the actual number completing /
graduating from the groups.
2
2. Short-term indicator:
• Average number of supervision meetings per month.
Objective #1, each female offender accepted into the program will have a minimum of one supervision
contact per week, and may have up to five meetings or contacts per week. These supervision events are
based on the level of need, how recently the young woman was staffed into the program, the number of
supportive services being provided, and her general day to day level of functioning.
Objective #2, each group attended by parent and child, each weekly peer group session, each session on
parenting held in the family's home, and each collaborative in-home or in-community contact will also be
considered a significant part of the overall supervisory structure, and will vary depending on the level of
need and/or functioning.
• Number and percent of non-compliance events (missed court dates,positive UA's)
Objective #1, the percentage of compliance or non-compliance events, based on a behavioral baseline
established at the time of referral will be recorded at each of the monthly IPP staffings. Parents, private
providers and other supportive agencies will have opportunities to review and report on the progress to
date and help in the development of the next month's goals.
Objective#2, the percentage of compliance or non-compliance will be recorded by the attendance and
assignments completed at each of the groups provided. This information will then be reported at the
monthly IPP staffing.
3. Intermediate Outcome Indicator:
• Number and percent of youth to complete their justice requirements successfully.
Results of Objective 1, measurements will be analyzed by comparing the total number of juvenile female
probationers to those actually served. As part of the analysis, there is an expectation that 100 percent of
the FOP girls will have an IPP staffing each month during the time in the program. These staffings will
provide a formal method of data collection while giving on going feedback to the youth and her parents.
Results of Objective 2 will be analyzed by reviewing the recidivism rate of the JFOP participants to those
of the general female offender population. 19 or 75% of the original youth identified will successfully
complete this six-month program. While being in the program for the entire six months is important,
completing the IPP goals will be the benchmark for successful program graduation.
GOAL 1 COST NEEDS: Due to the decrease in available funds, drug testing will not be covered
through this grant. The cost needs will revolve around case management.
3
NUMBER OF JUVENILES TARGETED: 25 juvenile (ages 10-18) female probationers will be
targeted with an estimated ethnic composition of: 40% Caucasian, 50% Hispanic, and 10% Native
American or other heritage.
White Hispanic/Latin African Native Asian/Pacifi Multiracia Other Totals
o American American c 1/
Islander Multi
Ethnic
Males 0 0 0 0 0 0 0 0
Females 10-20 13-25 0-1 2-4 0 0 0 25-50
C. Evaluation and Long-Term Sustainability Plan
Success will be achieved when 100% (a minimum of 25 annually) of all juvenile female probationers has
received greater access to services through the use of the multi-disciplinary staffing and the IPP, and has
been provided with weekly groups and collaborative case management. Goals for each individual will be
reviewed, renewed and progress acknowledged monthly at the IPP staffing. Supporting measurements of
success, weekly supervision meetings, in home collaborative visitations, group attendance, group
assignment completion, school attendance, will also be collected on a regular monthly basis. We are very
comfortable that the above indicators of success will result in lowered recidivism / revocation rates as
compared to the non-Juvenile Female Offender Program participants.
The Juvenile Female Offender Program started approximately six years ago. We are dedicated now more
than ever to the fact that gender specific services are essential in addressing the multifaceted needs of
young women in our community. This year we are committed to training other community professionals
using our multidisciplinary staffing forum and the Individualized Probation Plan format as a vehicle for
learning and sharing. Despite the reduction in funding, we are committed to maintaining the integrity of
this program and will service as many young females as possible.
This year, the JFOP Probation Officer will receive training from Hawk II Systems who conducts our
parent/youth groups, and the girl gender-specific groups. This training will ensure the future of our
program continuity. Additionally, we will be meeting with other collateral agencies at least quarterly to
discuss how we can better utilize the time, resources, and services that are currently available to the young
women in our program.
In an effort to further develop our program, the Probation Officer will attend Girls, ETC meetings
quarterly, and will attend any related juvenile female offender training, when feasible.
We have worked hard at identifying those skills, programs or services that seem to impact our clients in a
healthy and positive manner. Continued effort will be made to refine our program, and evaluate "best
practice"programs. Please consider us for pilot projects in the future.
4
BUDGET/BUDGET NARRATIVE:
CONTRACTED CONSULTANT/ PROFESSIONAL SERVICES
Weld County Probation and specifically Juvenile Probation have contracted with Hawk II Systems L.L.C.
continuously for the past several years to work with the Juvenile Female Offender Program @FOP). In
order to continue the program and to maintain current services with the reduced funding, the Probation
Officer is requesting $9,834.00 annually to be allocated towards Hawk II Systems' services. Like other
providers or agencies working directly with JFOP, Hawk II Systems will attend monthly staffings where
the Individual Probationary Plan (PPP) will be developed, and review and create new goals for the
upcoming month outlined. Expenses will cover Hawk II Systems' provision of the required
parent/daughter groups that will contain parenting and behavior management information. Additionally,
weekly, on-going cognitive girls groups will be provided by Hawk II Systems to address issues of personal
safety, teen pregnancy, interpersonal relationships, personal decision making and career choices. In order
for the girls and their families to receive support and program consistency, regular in-home and/or school
visits will be conducted jointly by Hawk II Systems and the Probation Officer. These visits allow issues
that arise to be addressed in a timely and supportive fashion.
® y ��` ` TOTAL Fed $ Match
$ $
TOTAL SUPPLIES AND OPERATING $0 $0
L aid 'Weekly groups/Coordinate Monthly
Staffing, Case management-Hawk II
Systems, LLC $9,834.00 $9,834.00
TOTAL CONTRACTED COST $9,834.00 $9,834.00
TOTAL OF ALL PROJECT COSTS TOTAL Source
�)st*P� xt= 1ri pi' I II I Ji, Fed $ % of Total Match % of Total
kw' , , 0 ri y•', .-0� ' $9,834.00 $9,834.00.
r
5
BUDGET FORM
(Copy this form or use this format for each project and the applicant agency's administrative portion of the funds.)
PROJECT TITLE: 6 LL to RR rs ✓fi CRlfzf ASS 6$Xf (A✓r
PROGRAM PURPOSE AREA: /z IMPLEMENTING AGENCY: i0 X TJ( "(AAlec QLN4✓o'[!/t'C NE4G T!/
ROUND ALLAMOUNTS TOTHE
NEAREST WHOLE DOLLAR. --
(1) (2) (3) (4) 1 TOTAL Source
Annual Full-time Annual Fringe Sub-Total %of time for Fed$ Match
1.PERSONNEL Salary Benefit Cost This Project
+ = X %]$
+ = X % $
+ = X % $
+ = X %%$
+ = X % $
TOTAL PERSONNEL CAST _
TOTAL Source
2.SUPPLIES AND OPERATING Fed$ Match
$ i
$
TOTALSUPPLIES ANDOP`ERATING COSL'' _.,_.- $ 0
TOTAL Source
3.TRAVEL(Designate specifically In-state and out-of-state travel.) Fed$ Match
$
TOTAL TRAVEL COST $ O
TOTAL Source
4. EQUIPMENT Fed$ Match
$
TOTAL EQU1PMENT COST $ O _
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source
Attach a copy of each contract with a detailed budget Fed$ Match
E: Alf r I $ / 7f /22 9s 2ysY
$
$
TOTAL C0NTRACTED'C0Sr_ $ /Y lsy /2•2 9s R t s7
6. TOTAL OF ALL PROJECT COSTS TOTAL Source
(1 through 5) Fed$ %of Total Match$ %of Total
0
TOTAL:COST $ / V 75-,/ /.tz 26— SO VS- 2O /o
(Revised 2/2005) Page 7
BUDGET FORM
(Copy this form or use this format for each project and the applicant agency's administrative portion of the funds.)
PROJECT TITLE: /'L ' RC !." G/=/-.L-/!JL',,P / c oe4 M
PROGRAM PURPOSE AREA: /S IMPLEMENTING AGENCY: /1 TX J O P 0'OiP7X o../ Dc PT
ROUND ALL AMOUNTS TO THE
NEAREST WHOLE DOLLAR.
(1) (2) (3) (4) TOTAL Source
Annual Full-time Annual Fringe Sub-Total /of time for Fed$ Match
1.PERSONNEL Salary Benefit Cost This Project
+ = X % $
+ = X % $
+ = X % $
+ = X % $
+ = X % $
$
TOTAL PERSONNEL COST 0
TOTAL Source
2.SUPPUES AND OPERATING Fed$ Match l
$
$
TOTAL SUPPUES AND OPERATING COST $ D
TOTAL Source
3.TRAVEL(Designate specifically in-state and out-of-state travel.) Fed$ Match
$ --------
---
.-
$
TOTAL TRAVEL COST 1$ 0
r- TOTAL Source
4. EQUIPMENT Fed$ Match
$
i $
TOTAL EQUIPMENT COST I$
5. CONTRACTED CONSULTANT AND PROFESSIONAL SERVICES TOTAL Source
Attach a copy of each contract with a detailed budget. Fed 5 Match
wEc t'4 r 6",E'ov�f./ c serer RA✓AcL 7c ✓;'�h�4�✓�r 4,7- sYr:er+J $ j���'S cf�ci� !t`'—j
$
, $
°
TOTAL CONTRACTED COST $ 2 ,e.3 .5-' (-//:'„IS AJ
6. TOTAL OF ALL PROJECT COSTS > TOTAL Source
(1 through 5) Fed$ %of Total Match$ %of Total
T
TOTAL COST $ !P 3 J 7.8 3,S- /oaf/0'
(Revised 2/2005) Page 7
Financial Management
Complete the items below:A. Please provide the date of the agency's last independent audit or financial review: Isdy
Has a copy been previously submitted to DCJ? J/Yes No
If YES,to which program? ✓t a Ti 44 WI es S
Enclose with this application one copy of the agency's most recent audit or financial review, including any
management report or other auditor comments in the appendix. Also, if there were findings,please attach the audit
resolutions and/or correction action plan.
B. Does the agency expend over$500,000 from combined federal sources in a year? V Y es No
If YES, attach a copy of the A-133 audit, including audit resolutions and/or corrective action plan.
C. Please respond to the following questions regarding the agency accounting system's ability to meet the criteria for
managing federal grant funds. (These questions cover areas that will be monitored by DCJ staff during site visits
or through other reporting mechanisms. They are not intended to be all inclusive and do not substitute for the
agency's responsibility to meet all federal and state requirements for these grant funds.)If the answer is"No"to
any questions below,provide an explanation on an inserted page.
XYes ❑No Does the agency accounting system separate ALL revenues and expenditures by funding source?
A Yes 0 No Does the system track revenues and expenditures for each grant award separately through a sub-ledger
system?
oq Yes 0 No Does the system allow expenditures to be classified by the broad budget categories listed in the approved
grant budget, i.e. Personnel, Supplies and Operating, Travel,Equipment and Professional Services?
&Yes 0 No Does the agency reconcile sub-ledgers to its general ledger at least monthly?
' Yes 0 No Does the agency mark its invoices with the grant number? I p getIt-I ii:ec
50 Yes ❑No Does the agency maintain time sheets, signed by the employee and supervisor for each employee paid by
DCJ grant funds?
)(Yes 0 No Does the agency have written financial policies and procedures in place?
fp Yes 0 No Does the agency have accounting internal controls in place, such as separation of duties,two signatures on
certain checks, reconciliations or other reviews?
For Continuation Applicants only.
(Yes 0 No Does the agency use its accounting system data to prepare the quarterly financial reports for DCJ?
Ayes 0 No Does the agency reconcile its accounting system data with the quarterly financial reports for DCJ?
(Revised 2/2005) Page 12
This Certification of Appropriation of Match form should be completed by all agencies providing
cash match. If there is more than one source of match, copy this page for all agencies providing
match.
Certification of Appropriation of Match
Date:
Colorado Division of Criminal Justice
Office of Juvenile Justice
700 Kipling Street
Denver, Colorado 80215
To Whom It May Concern:
Please be advised that ,l</e_ L O C 0 e C C G
has committed support in the form of cash match in the amount of$ .?) rsy to match the federal
funds for the FY04 Juvenile Accountability Block Grant
for (Project Title or Unit of Local Government)
Execution of this document represents a certification that said funds have been earmarked within the
appropriation of budget process for use as matching funds for this JABG grant application.
Sincerely,
-lit ' 'JO 2 0 2005
Signa um of Person Authorized to Commit to Match Date
M. J. Geile, Chair Pro-Tem,
Board of County Commissionarc
Typed Name and Title
(Revised 2/2005) JABG Plan Format-Page 13
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 1 of 10
CHECK BELOW TO INDICATE WHICH CATEGORY BEST DESCRIBES YOUR AGENCY:
X Inter-Governmental Grant
Grant to a Colorado State Agency
JK Grant to a Unit of Local Government,Tribal Government,or Special District.
Grant to a Non-Profit,Private Organization(Non-Governmental)
The applicant certifies by signing that the project described in this application meets all the requirements of the applicable governing
legislation as indicated below;that all information contained in the application is correct;that there has been appropriate coordination
with affected agencies; and,that the applicant will read,understand and comply with all provisions of the governing legislation and all
other applicable federal and state laws, rules and regulations that have been or may hereafter be established. The applicant further
understands and agrees that any subgrant award received as a result of this application shall be subject additionally to the grant
conditions set forth in the Statement of Grant Award, and in the current applicable Administrative Guide of the Division of Criminal
Justice.
COVFRNINC f EGISLATION FOR THIS GRANT PROGRAM:
Juvenile Accountability Block Grant Program. From the United States Department of Justice, Office of Justice Programs, Office of
Juvenile Justice and Delinquency Prevention, under federal statutory authority, PL107-273,November 2002, Making Appropriations
for the Departments of Commerce, Justice and State,the Judiciary, and related Agencies and for other Purposes(Appropriations Act)
and under applicable program guidelines established by said federal program office.
A. STANDARD STATE SPECIAL PROVISIONS
Revised March 2005
1. CONTROLLER'S APPROVAL.CRS§24-30-202(1)
This subgrant award shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such
assistant as may be designated.
2. FUND AVAILABILITY.CRS§24-30-202(5.5)
Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose
being appropriated,budgeted,and otherwise made available.
3. INDEMNIFICATION.
FOR NON-INTERGOVERNMENTAL GRANTS ONLY:
a. The Subgrantee Agency shall indemnify, save, and hold harmless the State, its employees and agents, against any and all
claims,damages,liability and court awards including costs, expenses, and attorney fees incurred as a result of any act or
omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant to the terms of this
subgrant award.
FOR INTERGOVERNMENTAL GRANTS ONLY:
b. Indemnity: To the extent authorized by law, the Subgrantee Agency shall indemnify, save, and hold harmless the State
against any and all claims,damages, liability and court awards including costs, expenses, and attorney fees incurred as a
result of any act or omission by the Subgrantee Agency, or its employees, agents, subcontractors, or assignees pursuant
to the terms of this subgrant award.
c. No term or condition of this grant shall be construed or interpreted as a waiver, express or implied, of any of the
immunities,rights,benefits, protection, or other provisions for the parties, of the Colorado Governmental Immunity Act,
Section 24-10-101, et seq., C.R.S. or the Federal Tort Claims Act, 28 U.S.C. 2671, et seq. as applicable, as now or
hereafter amended. The Subgrantee Agency, by execution of this grant containing this indemnification clause, does not
waive the operation of any law concerning the parties' ability to indemnify.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 2 of 10
4. INDEPENDENT CONTRACTOR. 4 CCR 801-2:
(THIS PROVISION IS NOT APPLICABLE TO GRANTS TO COLORADO STATE AGENCIES):
THE SUBGRANTEE AGENCY SHALL PERFORM THE DUTIES FUNDED UNDER THIS GRANT AS AN INDEPENDENT
CONTRACTOR AND NOT AS AN EMPLOYEE OF THE STATE. NEITHER THE SUBGRANTEE AGENCY NOR ANY AGENT,
SUB-CONTRACTOR, OR EMPLOYEE OF THE SUBGRANTEE AGENCY SHALL BE OR SHALL BE DEEMED TO BE AN
AGENT OR EMPLOYEE OF THE STATE BY VIRTUE OF THIS SUBGRANT. SUBGRANTEE AGENCY SHALL PAY WHEN DUE
ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID PURSUANT
TO THIS GRANT. SUBGRANTEE AGENCY ACKNOWLEDGES THAT THE SUBGRANTEE AGENCY AND ITS EMPLOYEES
ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE SUBGRANTEE AGENCY OR THIRD
PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH
COVERAGE. SUBGRANTEE AGENCY SHALL NOT HAVE AUTHORIZATION,EXPRESS OR IMPLIED,TO BIND THE STATE
•
TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. IF THIS GRANT
PROVIDES FUNDS FOR ANY PERSONAL SERVICES, SUBGRANTEE AGENCY SHALL PROVIDE AND KEEP IN FORCE
WORKERS COMPENSATION (AND SHOW PROOF OF SUCH INSURANCE) AND UNEMPLOYMENT COMPENSATION
INSURANCE IN THE AMOUNTS REQUIRED BY LAW. SUBGRANTEE AGENCY AGENCY SHALL BE SOLELY
RESPONSIBLE FOR THE ACTS OF ITS EMPLOYEES,INDEPENDENT SUB-CONTRACTORS AND AGENTS.
5. NON-DISCRIMINATION.
The Subgrantee Agency agrees to comply with the letter and the spirit of all applicable state and federal laws respecting
discrimination and unfair employment practices.
6. CHOICE OF LAW.
The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,
execution, and enforcement of this subgrant.Any provision of this subgrant,whether or not incorporated herein by reference,
which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and
regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which
purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any
action at law whether by way of complaint, defense, or otherwise. Any provision rendered null and void by the operation of
this provision will not invalidate the remainder of this subgrant to the extent that the subgrant is capable of execution.
At all times during the performance of this subgrant,the Subgrantee Agency shall strictly adhere to all applicable federal and
State laws,rules, and regulations that have been or may hereafter be established.
7. VENDOR OFFSET.CRS 24-30-202(1)&CRS§24-30-202.4
(THIS PROVISION APPLIES TO NON-INTERGOVERNMENTAL GRANTS ONLY:)
Pursuant to CRS 24-30-202.4(as amended),the State Controller may withhold debts owed to State agencies under the
vendor offset intercept system for: (a) unpaid child support debt or child support arrearages; (b) unpaid balance of
tax,accrued interest,or other charges specified in Article 21,Title 39,CRS; (c)unpaid loans due to the Student Loan
Division of the Department of Higher Education; (d) owed amounts required to be paid to the Unemployment
Compensation Fund; and (e) other unpaid debts owing to the State or any agency thereof, the amount of which is
found to be owing as a result of final agency determination or reduced to judgment as certified by the controller.
8. EMPLOYEE FINANCIAL INTEREST.CRS§24-18-201 &CRS§24-50-507
The signatories aver that to their knowledge,no employee of the State of Colorado has any personal or beneficial interest
whatsoever in the service or property described herein.
9. SOFTWARE PIRACY PROHIBITION.(Governor's Executive Order D 002 00)
No state or other public funds payable under this subgrant shall be used for the acquisition,operation or maintenance of
computer software in violation of United States copyright laws or applicable licensing restrictions. The Subgrantee Agency
hereby certifies that,for the term of this subgrant and any extensions,the Subgrantee Agency has in place appropriate
systems and controls to prevent such improper use of public funds. If the State determines that the Subgrantee Agency is in
violation of this paragraph,the State may exercise any remedy available at law or equity or under this subgrant,including,
without limitation,immediate termination of the Subgrant and any remedy consistent with United States copyright laws or
applicable licensing restrictions.
10. FEDERAL FUNDING
This subgrant is subject to and contingent upon the continuing availability of Federal funds for the purposes hereof
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 3 of 10
B. GRANT REQUIREMENTS
1. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. The Subgrantee Agency assures that fund accounting, auditing,monitoring, evaluation procedures and such records
as necessary will be maintained to assure adequate internal fiscal controls, proper financial management, efficient
disbursement of funds received, and maintenance of required source documentation for all costs incurred. These
principles must be applied for all costs incurred whether charged on a direct or indirect basis.
b. All expenditures must be supported by appropriate source documentation. Only actual, approved, allowable
expenditures will be permitted.
c. The Subgrantee Agency assures that it will comply with the provisions of the current applicable Administrative
Guide of the Division of Criminal Justice which is hereby incorporated by reference. However, such a guide cannot
cover every foreseeable contingency, and the Subgrantee Agency is ultimately responsible for compliance with
applicable state and federal laws,rules and regulations.
2. PAYMENT&REPORTING
a. The Division of Criminal Justice will pay the Subgrantee Agency the reasonable and allowable costs of
performance, in accordance with current Colorado State Fiscal Rules, not to exceed the amount specified herein as
the Total Award Amount,as identified in the Statement of Grant Award.
b. The Division's requirements for invoice, advance payments, and cost reporting submissions are contained in the
DCJ Form 3 - Cash Request Procedures, and DCJ Form I-A - Subgrant Financial Report, which are hereby
incorporated by reference.
c. Advance payments cannot exceed 30-day operating expenses.
d. The Subgrantee Agency assures that it shall maintain data and information to provide accurate quarterly program
narrative and financial reports to the Division. Said reports shall be provided in such form and contain such data and
information as the Division of Criminal Justice reasonably requires to administer the program.
e. The Subgrantee Agency assures that quarterly financial and narrative reports shall be submitted within 30 days of
the end of each calendar quarter and shall be current and actual.
f. The Subgrantee Agency further assures that final financial and narrative reports shall be submitted on the forms
provided by the Division of Criminal Justice within 45 days of the end date of the subgrant.
g. The Division reserves the right to make and authorize modifications, adjustments, and/or revisions to the Grant
Award for the purpose of making changes in budget categories, extensions of grant award dates, changes in goals
and objectives, and other modifications which do not change the total amount of the Grant Award. The Division's
requirements for such grant adjustments are contained in the procedures for DCJ Forms 4A, 4B,4C, and 4D,which
are hereby incorporated by reference.
h. The Division may withhold payment in the event the Subgrantee Agency fails to comply with conditions, including
all financial reporting requirements and certifications contained in this grant award.
3. PROCUREMENT AND CONTRACTS
a. The Subgrantee Agency assures that open, competitive procurement procedures will be followed for all purchases
under the grant. All contracts for professional services,of any amount, and equipment purchases over five thousand
dollars (per item, with a useful life of at least one year) must receive prior approval by the Division of Criminal
Justice.
b. The Subgrantee Agency assures that no contract or agreement will be made for execution of project activities or
provisions of services (other than purchase of supplies or standard commercial or maintenance services) that is not
incorporated in the approved application or approved in advance by the Division of Criminal Justice.
c. The Subgrantee Agency assures that contractors/vendors who assist the Subgrantee Agency to develop
specifications, requirements, statements of work and/or Request For Proposal for a proposed procurement shall be
excluded from bidding or submitting a proposal to compete for the award of such procurement.
d. The Subgrantee Agency assures that where activities supported by this subgrant produce any discovery or invention,
original computer programs, writing, sound recordings, pictorial reproductions, drawing or other graphical
representation and works of any similar nature,the following requirements apply:
i. The Division of Criminal Justice reserves a royalty-free, non-exclusive, and irrevocable license to
reproduce, publish, or otherwise use, and authorize others to use, for Federal government purposes: The
copyright in any work developed under an award or subaward; and 2) Any rights of copyright to which a
recipient or subrecipient purchases ownership with support.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 4 of 10
ii. If any program produces patentable items, patent rights, processes or inventions, in the course of work
sponsored by the Federal award or subaward funds,such facts must be promptly and fully reported to the
awarding agency, Division of Criminal Justice. The awarding agency shall determine whether protection on
the invention or discovery shall be sought. The awarding agency will also determine how rights in the
invention or discovery(including rights under any patents issued thereon)shall be allocated and administered
in order to protect the public interest pursuant to published Presidential and government memorandums and
guidelines, and the regulations promulgated by the Department of Commerce in 37 CFR Part 401.
iii. When issuing statements, press releases, requests for proposals, bid solicitations, and other published
documents describing projects or programs funded in whole or in part with these grant funds, all
Subgrantee Agencies must clearly:
a) State the percentage of the total cost of the program or project, which will be financed with this
grant money;
b) State the dollar amount of state or federal funds for the project or program;
c) Use the phrase-"This project was supported by grant# ,issued by the Colorado Division of
Criminal Justice."
e. The Subgrantee Agency may not assign its rights or duties under this grant without the prior written consent of the
Division of Criminal Justice.
4. AUDIT,RECORD-KEEPING,AND MONITORING/INSPECTION
a. The Subgrantee Agency assures that it will procure an audit or financial review by a CPA or licensed public
accountant incorporating the subgrant. If the agency expends more than $500,000 per year in combined federal
funds, an audit must be conducted in accordance with OMB Circular A-133 (Audits of States, Local Governments,
and non-profit organizations).
i. At such time as the audit or financial review is completed, ONE COPY OF THE REPORT, INCLUDING
THE CORRESPONDING MANAGEMENT LETTER, MUST BE FORWARDED TO THE DIVISION
OF CRIMINAL JUSTICE for clearance.
ii. The Subgrantee Agency accepts responsibility for the costs of a financial program audit to be performed by
the Department of Public Safety in the event that the audit report or financial review:
a) does not meet the applicable A-133 or DCJ standards;
b) is not submitted in a timely manner;or,
c) does not provide an audit response plan with corresponding corrections made sufficient to satisfy
any audit findings.
b. The Subgrantee Agency assures that:
i. It will retain all project records, as will facilitate an effective audit,for seven years after the end of the state
fiscal year that includes the end date of the grant. (For example if the grant ended 9/30/91, the state FY
would be July 1, 1991-June 30, 1992. The files could be destroyed after 6/30/99);except,
ii. If an audit is in progress and/or the findings of a completed audit have not been resolved satisfactorily,then
records must be retained beyond the seven-year period until such issues are resolved.
c. The Subgrantee Agency assures that it will keep copies of all documents, correspondence, and required receipts
related to this subgrant in a separate file bearing the project title and grant number.
d. The Division may periodically request submission of supporting financial and programmatic documentation,
subcontracts, general and sub-ledgers for the purpose of monitoring compliance with the grant award via desk
review, or in preparation for an on-site monitoring visit. Routine or special on-site visits may be conducted at the
subgrant agency,and at the location of any collaborating entities,for the same purpose. Subgrantee Agencys will be
notified in advance of any on-site monitoring visit.
e. The Subgrantee Agency assures that the Division of Criminal Justice, Colorado Department of Public Safety, shall
have access for purposes of monitoring, audit and examinations to any bonds, documents,papers and records of the
Subgrantee Agency and to relevant books and records of subcontractors of the Subgrantee Agency. It is the
responsibility of the Subgrantee Agency to notify any of its project collaborators and subcontractors of these
provisions.
f. The Subgrantee Agency assures that signatories of the application and subgrant award and personnel employed
through this subgrant will appear when requested at any administrative hearing, monitoring site visit, conference or
meeting conducted by the Division of Criminal Justice.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 5 of 10
5. COLORADO VICTIM RIGHTS ACT
The Subgrantee Agency assures that the application signatories,all staff and all volunteers assigned to the funded project
have read and understand the rights afforded to crime victims pursuant to §24-4.1-302.5 C.R.S.,and the services delineated
pursuant to §§24-4.1-303 and 24-4.1-304 C.R.S., commonly known as the Victim Rights Act,and enabling legislation.
6. TERMINATION or REDUCTION IN GRANT AWARD
The Division will monitor the performance of the Subgrantee Agency against goals and performance standards as found in
the application, Section VI required herein. The Division will provide reasonable assistance to the Subgrantee Agency
concerning project goals, performance standards and subgrant requirements. Any determination of substandard performance
on the part of the Subgrantee Agency shall be within the discretion of the Division,based upon the Division's review of the
terms and conditions of the Grant Award, the application and project summary, the grant terms and assurances, and the
requirements of applicable law. Substandard performance, as determined by the Agency, shall constitute non-compliance,
which may result in termination for cause,or reduction of the Grant Award for cause,as follows:
a. Reduction In Grant Award Amount for Cause
i. The Division may reduce the total Statement of Grant Award amount for cause, without compensation for
reduction costs.
ii. If the state reduces the grant amount for cause, it will first give ten (10) days written notice to the
Subgrantee Agency, stating the reasons for reduction, steps taken to correct the problems, and the date the
subgrant award amount will be reduced in the event problems have not been corrected to the satisfaction of
the Division.
iii. In the event this grant is reduced for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of reduction.
iv. In the event this grant is reduced for cause,final payment to the Subgrantee Agency may be withheld at the
discretion of the Division until completion of final Division review.
b. Termination for Convenience:
i. Either party may terminate the grant with thirty days written notice of intent to cancel or terminate.
ii. If the grant is terminated for convenience by either the Subgrantee Agency or the state, the Subgrantee
Agency shall be paid the necessary and allowable costs incurred through the date of termination, but not
exceeding a prorated amount based on the number of days of project operation prior to the date of
termination.
c. Termination for Cause:
i. The Division may terminate the grant for cause without compensation for termination costs.
ii. If the state terminates the grant for cause, it will first give ten (10) days written notice to the Subgrantee
Agency, stating the reasons for termination, steps taken to correct the problems, and the date the subgrant
will be terminated in the event problems have not been corrected to the satisfaction of the Division.
iii. In the event this grant is terminated for cause, the Division will only reimburse the Subgrantee Agency for
acceptable work or deliverables received up to the date of termination.
iv. In the event this grant is terminated for cause, final payment to the Subgrantee Agency may be withheld at
the discretion of the Division until completion of final Division review.
d. Any equipment purchased under this grant would revert, at the option of the Division, to the Division of Criminal
Justice upon termination of the grant for any of the above reasons.
7. ORDER OF PRECEDENCE
Any inconsistency or conflict in this grant shall be resolved by giving precedence in the following order: (a) Special
Provisions and Certified Assurances,(b) Statement of Grant Award; and, (c)the final approved Subgrant Application.
S. DISPUTE RESOLUTION(THIS PROVISION APPLIES ONLY TO INTERAGENCY AGREEMENTS):
Any failure of either party to perform in accordance with the terms of this agreement shall constitute a breach of the
agreement. Any dispute concerning the performance of this agreement which cannot be resolved at the divisional level shall
be referred to superior departmental management staff designated by each department. Failing resolution at that level,
disputes shall be presented to the executive directors of each department for resolution. Failing resolution by the executive
directors, the dispute shall be submitted in writing by both parties to the State Controller, whose decision on the dispute will
be final.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 6 of 10
C. FEDERAL CERTIFIED ASSURANCES
1. FEDERAL PUBLIC POLICY ASSURANCES
a. The Subgrantee Agency hereby agrees that it will comply, and all of its contractors will comply with the applicable
provisions of:
i. Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended;
ii. The Juvenile Justice and Delinquency Prevention Act and/or the Victims of Crime Act,as appropriate;
iii. All other applicable Federal laws,orders,circulars,regulations or guidelines.
b. The Subgrantee Agency agency hereby agrees that it will comply, and all of its contractors will comply with the
provisions of 28 CFR applicable to grants and cooperative agreements including:
i. Part 18,Administrative Review Procedure;
ii. Part 22,Confidentiality of Identifiable Research and Statistical Information;
iii. Part 23,Criminal Intelligence Systems Operating Policies;
iv. Part 30 Intergovernmental Review of Department of Justice Programs and Activities;
v. Part 35,Nondiscrimination on the Basis of Disability in State and Local Government Services;
vi. Part 38,Equal Treatment for Faith Based Organizations;
vii. Part 42 Nondiscrimination/Equal Employment Opportunity Policies and Procedure;
viii. Part 61 Procedures of Implementing the National Environmental Policy Act;
ix. Part 63 Floodplain Management and Wetland Protection Procedures;and,
x. Federal Laws or regulations applicable to Federal Assistance Programs.
2. FINANCIAL&ADMINISTRATIVE MANAGEMENT
a. Subgrantee Agency assures that it will comply with appropriate federal cost principles and administrative
requirements applicable to grants as follows:
i. For state,local or Indian tribal government entities;
a) OMB Circular A-87, Cost Principles for State,Local&Indian Tribal Governments
b) OMB Circular A-102, Common Rule-Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments
c) 28 CFR 66, Uniform Administrative Requirements for Grants and Cooperative Agreements to
State and Local Governments
ii. For non-profit organizations;
a) OMB Circular A-122,Cost Principles for Non-Profit Organizations
b) OMB Circular A-110, Unform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iii. For colleges and universities;
a) OMB Circular A-21,Cost Principles for Educational Institutions
b) OMB Circular A-110, Uniform Administrative Requirements for Grants and Agreements with
Institutions of Higher Education, Hospitals and Other Nonprofit Organizations
c) 28 CFR 70, Uniform Administrative Requirements for Grants and Cooperative Agreements with
Institutions of Higher Education, Hospitals, and other Non-Profit Organizations
iv. For each agency spending more than$500,000 per year in federal funds from all sources;
a) OMB Circular A-133,Audits of States, Local Governments and Nonprofit Organizations
b. The Subgrantee Agency assures that it will comply with the provisions of the Office of the Comptroller, Office of
Justice Programs OC Financial Guide for Grants,current edition. (For practical purposes,the requirements pertinent
to the management of these funds have been extracted from the above documents and are contained in the current
applicable Administrative Guide of the Division of Criminal Justice, which is hereby incorporated by reference.
However, such a guide cannot cover every foreseeable contingency, and the Subgrantee Agency is ultimately
responsible for compliance with applicable state and federal laws,rules and regulations.)
3. NON-SUPPLANTING OF FUNDS (Governmental Agencies Only)
a. The Subgrantee Agency certifies that any required matching funds used to pay the non-federal portion of the cost of
this subgrant are in addition to funds that would have otherwise been made available for the purposes of this project.
b. The Subgrantee Agency certifies that federal funds made available under this grant:
i. Will not be used to supplant state or local funds;
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 7 of 10
ii. That the Subgrantee Agency's expenditures for the purpose described in this application for the annual
period are as great as for the preceding year plus the average annual increment in such expenditures for the
past two,three,four or five years;OR
iii. Where the certification above(3bii)cannot be made,and there is a reduced or unchanged local investment,
then the Subgrantee Agency shall give a written explanation demonstrating that the Subgrantee Agency's
reduced or unchanged commitment would have been necessitated even if federal financial support under
this federal grant program had not been made available.
4. PROHIBITIONS ON LOBBYING WITH FEDERAL FUNDS(Subgrantee Agencies receiving$100,000 or more in total
federal funds per year. See 28 CFR Part 69.)
The prospective Subgrantee Agency certifies,by submission of this proposal,that:
a. No federal funds received through this subgrant will be paid to any person for influencing or attempting to influence
an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee
of a member of Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the extension,continuation,renewal, amendment,or modification of any federal grant or cooperative
agreement; and,
b. If any funds other than funds through this subgrant will be paid to any person for influencing or attempting to
influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an
employee of a member of Congress in connection with this subgrant, the prospective Subgrantee Agency shall
complete and submit Standard Form-LLL,"Disclosure of Lobbying Activities."
5. CERTIFICATION REGARDING DEBARMENT,SUSPENSION,INELIGIBILITY AND VOLUNTARY
EXCLUSION(Subgrantee Agencies receiving$100,000 or more in total federal funds per year. See, 28 CFR Part 67.)
The prospective Subgrantee Agency certifies,by submission of this proposal,that neither it nor its principals, subcontractors
or suppliers:
a. Are presently debarred,suspended,proposed for debarment,declared ineligible,sentenced to a denial of Federal
benefits by a State or Federal court,or voluntarily excluded from participation in this transaction by any Federal
department or agency;
b. Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered
against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,or
performing a public(Federal, State,or local)transaction or contract under a public transaction;violation of Federal
or State antitrust statutes or commission of embezzlement,theft, forgery,bribery,falsification or destruction of
records,making false statements,or receiving stolen property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity(Federal, State, or
local)with commission of any of the offenses enumerated in paragraph(5)(b)of this certification;and
d. Have not within a three-year period preceding this application had one or more public transactions(Federal, State, or
local)terminated for cause or default;and
e. Where the prospective Subgrantee Agency is unable to certify to any of the statements in this certification,he or she
shall attach an explanation to this application.
6. CERTIFICATION REGARDING DRUG FREE WORKPLACE (See, 28 CFR Part 67, Subpart F.)
The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with the Drug Free
Workplace Act of 1988,as implemented at 28 CFR Part 67,Subpart F.
7. CIVIL RIGHTS COMPLIANCE (See, 28 CFR Part 42)
a. Upon award, each Subgrantee Agency will be provided DCJ's Form 30, entitled"Certification of Compliance with
Regulations Regarding Federal Civil Rights Requirements and Equal Employment Opportunity Plans (EEOP), and
will be required to do the following:
i. The Project Director must submit the form to the Subgrantee Agency's Authorized Official for this grant;
ii. The Authorized Official must review the form in conjunction with subgrant agency personnel responsible
for reporting civil rights findings of discrimination;
iii. The Authorized Official must accurately complete the required information and provide all information
requested;
iv. The Authorized Official must provide an original signature on the form as indicated;and,
v. The DCJ 30 Form with original signature must be returned to the Division with the Statement of Grant
Award(SOGA).
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 8 of 10
b. Any subgrant agency findings of discrimination must be reported to the Division of Criminal Justice within 45 days
of receipt of this grant award, and to the Office for Civil Rights, Office of Justice Programs, U.S. Department of
Justice.
8. NON-DISCRIMINATION
The following federal non-discrimination cites apply in particular: the nondiscrimination requirements of the Omnibus
Crime Control and Safe Streets Act of 1968, as amended; Title VI of the Civil Rights Act of 1964; Section 504 of the
Rehabilitation Act of 1973,as amended; Subtitle A,Title II of the Americans with Disabilities Act of 1990,42 U.S.C. 12101,
et. seq. and Department of Justice Regulations on Disability Discrimination, 28 CFR Part 35 and Part 39;Title IX of the
Education Amendments of 1972; the Age Discrimination Act of 1975; the Department of Justice Nondiscrimination
Regulations 28 CFR Part 42, Subparts C, D,E, and G; and Executive Order 11246, as amended by Executive Order 11375,
and their implementing regulations,41 CFR Part 60.1 et. seq.,as applicable to construction contracts.
9. NATIONAL ENVIRONMENTAL POLICY ACT(NEPA)AND NATIONAL HISTORIC PRESERVATION ACT
(NHPA)COMPLIANCE (42 USC§§4321-4370 and 16 USC§470)
a. The Subgrantee Agency agrees to assist the Division of Criminal Justice and the Office of Justice Programs, U.S.
Department of Justice, in complying with the National Environmental Policy Act,the National Historic Preservation
Act (NHPA) and other related federal environmental impact analyses requirements in the use of these grant funds
either directly by the Subgrantee Agency or by a subcontractor. As long as the activity needs to be undertaken in
order to use these grant funds,this NEPA requirement first must be met whether or not the activities listed below are
being specifically funded with these grant funds. The activities covered by this special condition are:
b. New construction;
c. Minor renovation or remodeling of a property either listed on or eligible for listing on the National Register of
Historic Places,or located within a 100-year flood plain;
d. Renovation,lease or any other proposed use of a building or facility that will either result in a change in its basic
prior use,or significantly change its size.
e. Implementation of a new program involving the use of chemicals other than chemicals that are either purchased as
an incidental component of a funded activity and traditionally used,for example,in office,household,recreational
or educational environments.
10. HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (This provision applies only to entities that
provide medical care and treatment)
The Subgrantee Agency acknowledges that it is a covered health care provider under the Health Insurance Portability and
Accountability Act,42 U.S.C. 1320d-1320d-8,and its implementing regulations and agrees to comply with the requirements
of HIPAA concerning any uses and disclosures of protected health information.
11. Uniform Relocation Assistance and Real Property Acquisitions Act of 1970(Government Entities Only)
The prospective Subgrantee Agency certifies,by submission of this proposal,that it will comply with the requirements of the
Uniform Relocation Assistance and Real Property Acquisitions Act of 1970,which govern the treatment of persons displaced
as a result of federal and federally-assisted programs.
12. Political Activity of Certain State and Local Employees (5 U.S.C. §§ 1501-08 and §§ 7324-28 —applies to Government
Entities Only)
The prospective Subgrantee Agency certifies, by submission of this proposal, that it will comply with requirements of 5
U.S.C. §§ 1501-08 and §§ 7324-28, which limit certain political activities of State and local government employees whose
principal employment is in connection with an activity financed in whole or part by federal assistance.
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 9 of 10
D. PROGRAM SPECIFIC REQUIREMENTS
The following program specific requirements are imposed by the Federal or State sponsoring agency concerning special
requirements of law,program requirements,and other administrative requirements which must be passed on to subgrant
award recipients.
1. Right if Privacy for Recipients of Service and Sharing of information.
The prospective Subgrantee Agency certifies,by submission of this proposal,that:
a. Pursuant to Section 223(a)(18)of the Juvenile Justice and Delinquency Prevention Act,procedures have been
established to ensure that this program will not disclose program records containing the identity of individual
juveniles. Exceptions to this requirement are authorization by law;consent of either the juvenile or his/her legal
authorized representative;or justification that otherwise the functions of this title cannot be performed. Under
no circumstances may public project reports or findings contain names of actual juvenile service recipients.
b. Necessary information will be shared appropriately among schools, law enforcement,courts and juvenile-
serving agencies pursuant to the Family Educational Rights and Privacy Act(FERPA)(20 U.S.C. §1232g),as
amended by Improving America's School Act of 1994(IASA). FERPA allows schools to play a vital role in a
community's effort to identify children who are at risk of delinquency and provide services prior to a child's
becoming involved in the juvenile justice system.
c. Necessary information will be shared in accordance with the"Children's Code Records and Information Act,"
19-1-301 et seq.,Colorado Revised Statutes,to balance the best interests of children and the privacy interests of
children and their families with the need to share information among service agencies and the need to protect
the public safety.
2. In addition to the"Termination for Cause"item,F.3 under Grant Requirements above,the subgrant may be
suspended or terminated by the Division of Criminal Justice if the Subgrantee Agency fails to comply with the core
requirements of the Juvenile Justice and Delinquency Prevention Act, 1974,as amended: Deinstitutionalization of
Stats Offenders, Section 223 (a)(12)(A); Separation of Juveniles from Incarcerated Adults, Section 223(a)(13);
Removal of Juveniles from Adult Jails and Lockups,Section 223 (a)(14);Disproportionate Minority Confinement,
Section(a)(23).
COLORADO DIVISION OF CRIMINAL JUSTICE
JUVENILE ACCOUNTABILITY BLOCK GRANT PROGRAM
SPECIAL PROVISIONS AND CERTIFIED ASSURANCES
Special Provisions&Certified Assurances must remain attached to the application
SPCA Page 10 of 10
SIGNATURE PAGE->->->TO BE COMPLETED BY ALL APPLICANTS
(ORIGINAL SIGNATURES REQUIRED-Please sign in BLUE ink. See instructions for description of proper signatories.)
The Subgrantee Agency and responsible signatories certify by signing that they have read the Application including the Special Provisions and
Certified Assurances,and are fully cognizant of their duties and responsibilities for this project. The Subgrantee Agency understands and agrees that
any subgrant award received as a result of this application shall incorporate by reference the information contained herein. Responsibility for
narrative and fiscal reporting requirements are delegated to the designated Project Director, who will sign all such reports. This delegation is for
purposes of reporting to the Division and for operational ease, and in no way limits the authority and responsibility of the Authorized Official. In
accordance with the Colorado Revised Statutes 24-72-202.6,information supplied in this application is considered a public record.
AUTHORIZED OFFICIAL
Name M. J. Geile
Position Chair, Pro-Tem, Board of County Commissioners .
Agency Weld County, Colorado
Mailing Address P. 0. Box 758
City,State,Zip Greeley, Colorado 80632
Telephone# (970) 356-4000 X 4200
Fax#
(970) 352-0242
E-mail Address
Signature Date
4� JUL 2 0 2005
FINANCIAL OFFICER
Name
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Position 0/-2: c / "1.74
Agency
G✓dCdo Couw Pte-,-L C
Mailing Address
/93-0 o j rye ee
City,State,Zip 61/96 GC S CO td63/
Telephone# ( ?a ) 3 SG - y o/.f Z 8 o
Fax# (WO) Joy - Y47)
E-mail Address ^
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Signature Date
PROJECT DIRECTOR
Name A7,'
Position e o Mr 4-.16' 4'
Agency GJc CO ca°mfrY sms,PLLti".S OACCC!"
Mailing Address
/750 o .S7-wee
City,State,Zip 6.-eic C o 8CG 3 /
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Telephone# ?a - 3r( - yo/s— r 28a-Z
Fax# Flo - so - NYC ?
E-mail Address �l o
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Signature �' � Date
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