The URL can be used to link to this page

Browse Search

Home My WebLink About20053282.tiff RESOLUTION RE: APPROVE CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY, INC. WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with a Child Care Development Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Social Services, and United Way of Weld County, Inc., commencing July 1, 2005, and ending June 30, 2006,with further terms and conditions being as stated in said agreement, and WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy of which is attached hereto and incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld County,Colorado,ex-officio Board of Social Services,that the Child Care Development Agreement for Services between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Social Services, and United Way of Weld County, Inc. be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said agreement. The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 7th day of November, A.D., 2005, nunc pro tunc July 1, 2005. � � e BOARD OF COUNTY COMMISSIONERS 1` 0-2.:;-:.,15WELD COUNTY, COLORADO ATTEST: Li, � f '' 146. XCUSED illiam H. Jer Chair Weld County Clerk to th .- . BY: 1,t 1 f�fz Fjt wc. L, IClOputy Clerk to the oard S� David E. Long V APP ED A O FORM: EXCUSED Robert D. Masden Ju Attorney f: %i:a'tdti /A'_ Glenn Vaal Date of signature: " 27105 2005-3282 SS0032 in/iftwitN\\:, DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY,CO. 80632 Webslte:www.co.weld.co.us 1 Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 WI D C. COLORADO MEMORANDUM TO: William H. Jerke, Chair Date: November 2, 2005 Board of County Commissioners /�� FR: Judy A. Crriego, Director, Social Services ag-„,,,tt✓' RE: Child Care Development Agreement for Services Between the Weld County Department of Social Services and United Way of Weld County, Inc. Enclosed for Board approval is a Child Care Development Agreement for Services between the Weld County Department of Social Services (Department)and United Way of Weld County, Inc. (United Way). This Agreement was reviewed at the Board's Work Session of August 22, 2005. The Child Care Development Agreement between the Department and United Way of Weld County finalizes the process to secure Child Care Quality Expansion Grant Funds for United Way and their subcontractor,Aims Community College. The Board approved a grant application on behalf of United Way in February 2005 and the Department was awarded funding of$33,000. The Board on behalf of the Department entered into an Agreement with the Colorado Department of Human Services. In turn, the Department is entering into a local Agreement with United Way. The major provisions of the Agreement are as follows: 1. The term of the Agreement is July 1, 2005 through June 30, 2006. 2. United Way and its subcontractor, Aims Community College,will provide the in-kind match for the $33,000 awarded to the Department. The Department agrees to reimburse United Way for services. 3. United Way agrees to meet certain goals for the program and to submit all required fiscal and program reports. A. Provide on-going in-depth trainings for child care professionals to improve the quality of care for children in child care throughout Weld County. United Way will hire a .25 training specialist who will coordinate the trainings; provide ten English and two Spanish trainings; and provide a keynote speaker for a county-wide conference. B. Provide ECE-CARES trainings to child care professionals to address the social, emotional, and developmental needs of children in child care. Training would be provided for 50 center and home child care professionals and certify two trainers in ECE-CARES. 2005-3282 MEMORANDUM Page 2 Board of County Commissioners November 2, 2005 C. Provide Professional Development Opportunities for home, center, and legally exempt child care providers. Scholarships would be provided to 13 child care professionals at Aims Community College and two sessions will be provided on First Aid and Infant Child CPR classes. D. Improve quality of child care in Weld County by providing assessments and technical assistance for homes and centers. United Way will assist one home and one center to be accredited, and two homes to obtain quality star rating through Qualistar Early Learning. E. Evaluate the effectiveness of grant objectives. If you have any questions,please contact me. Contract No. PY06-CCDI CHILD CARE DEVELOPMENT AGREEMENT FOR SERVICES BETWEEN THE WELD COUNTY DEPARTMENT OF SOCIAL SERVICES AND UNITED WAY OF WELD COUNTY, INC. (x) Purchase of Child Care Development Services Agreement ( ) Purchase of Child Care Services Agreement ( ) Purchase of Child Care Training Agreement This Agreement,made and entered into the day of 2005,by and between the Board of County Commissioners, on behalf of the Weld County Department of Social Services, hereinafter referred to as "Social Services,"and United Way of Weld County, Inc., hereinafter referred to as the"Contractor." WHEREAS, the Colorado Depaiknent of Human Services, Division of Child Care, hereinafter referred to as the State, is authorized by the federal government as the Lead Agency to administer the Child Care and Development Fund, hereinafter referred to as the CCDF; and WHEREAS, a priority goal for the State under the CCDF is to improve the availability of early childhood care and education services and before and after school child care services in Colorado; and WHEREAS, Social Services has been selected in accordance with the requirements of the Colorado Procurement Code, pursuant to a Department of Human Services-approved Request for Applications process; and WHEREAS, the State and Social Services hereto concur that Social Services is the appropriate party to use and disburse certain funds for improving the quality and/or availability of affordable early childhood care and education services and before and after school child care programs through the CCDF locally; and WHEREAS, Social Services is willing and able to administer the use of and expenditure of certain funds, as defined herein, for the purposes of the State; and WHEREAS, the Contractor submitted an application to Social Services that meets the requirements set by the State regarding its approved request for application process; and WHEREAS, the Contractor possesses necessary knowledge and experience to provide child care and educational services in Weld County; and WHEREAS, Social Services desires that the Contractor render such services; and WHEREAS, the Contractor is willing and able to render such services upon the terms and conditions provided hereinafter. NOW THEREFORE, in consideration of the premises,the parties hereto covenant and agree as follows: Page 1 of 9 WOO 5 --302Pc Contract No. PY06-CCDI 1. Terms This Agreement shall become effective on July 1, 2005, upon proper execution of this Agreement and shall expire June 30,2006. The preparation, submission, and acceptance of a Final Financial Report and Final Program Report shall be undertaken by the Contractor by July 31, 2006. 2. Scope of Services A. Services shall be provided by the Contractor in compliance with Exhibit A, a copy of which is attached and incorporated by reference. The Contractor shall provide the services specified in Exhibit A, which contains the Contractor's original proposal submitted to Social Services. B. In accordance with Exhibit A, the Contractor shall comply with the following requirements for programs and services: 1) The Contractor shall use grant funds to increase the availability, affordability, and quality of child care services for low-income families affected by welfare reform work requirements or families involved in training/work preparation in order to position the State and Social Services to meet the work requirements under welfare reform. 2) The Contractor shall perform childcare quality and availability improvement activities, in accordance with the Contractor's approved work plan and budget in Exhibit A. 3) The Contractor shall use grant funds only for those activities that result in the creation of new child care options and/or enhancing and expanding current child care options. 4) The Contractor shall coordinate grant activities with low-income and childcare assistance programs serving low-income families and families who are newly working or involved in work training/preparation and with other programs providing a range of child care and early childhood education services in the geographic area(s)providing grant-funded services. 5) The Contractor shall operate the grant within the confines of the federal childcare rules and regulations in Exhibit B, as these regulations currently exist or as they may be amended during the term of this Agreement. 6) The Contractor shall not use funds to supplant or replace funds currently being used,planned, or committed, for childcare activities. Grant funds shall not be used to replace existing program revenues. 7) The Contractor shall use a lawful, appropriate sub-contractor selection process that is in keeping with the Contractor's approved procurement and contracting procedures. 8) The Contractor shall negotiate specific agreements on new slots development when contracting with subcontractors. Page 2 of 9 Contract No. PY06-CCDI a. These agreements shall, at a minimum, address the continuing availability of newly developed and enhanced child care options created by the grant to low-income and public assistance families. b. The Contractor shall demonstrate that more children and families will receive quality services as a direct result of this grant funding. 9) The Contractor's quality and availability program(s) will be monitored and evaluated based on performance measures submitted as part of the grant application. 10) The Contractor shall start funding activities within 30 days of receiving a signed contract. 11) The Contractor shall consult with the Department of Human Services/Division of Child Care Licensing Specialist to ensure that all grant-funded programs meet applicable licensing requirements. 12) The use of grant dollars for direct childcare staff(provider) salaries and fringe benefits during start-up and/or expansion of capacity are only allowable if directly related to creating new or expanded child care services. 13) In administering the grant program and funds, the Contractor shall prioritize: a. Meeting the needs of low-income parents and families having children with special needs who are eligible for child care under federal child care regulations; b. Making effective use of community resources; and c. Providing high quality programs, which create an environment that enhances the age-appropriate, education, social, cultural, emotional and recreational development of children. 14) The Contractor shall provide public awareness and outreach to low- income and newly working families so they are aware of and can access grant-funded services. 15) The Contractor shall submit any requests to use grant funds for the purchase of computers and administrative software in writing for approval by the State. The State will only consider such requests for programs serving 50 or more children and demonstrating a direct relationship between the expenditure and increased childcare capacity and/or quality. 16) Grant funds shall not be used for direct subsidies/scholarships for childcare or for general administrative support services, which are not directly related to this quality and capacity expansion grant. Page 3 of 9 Contract No. PY06-CCDI 17) At a minimum, the Contractor shall provide a local match of 10%of the total project budget or that percentage of local match the Contractor committed to in the approved grant application whichever is higher. a. The Contractor acknowledges it has confirmed the availability of the local match prior to the effective date of the Agreement. b. The Contractor ensures that the local match will be met during the term of this Agreement. 18) The Contractor shall cooperate with Social Services, State and/or federal monitoring of the Contractor's program and costs. 19) The Contractor shall ensure parents have unlimited access to their children in care and to the provider caring for their children during normal operating hours whenever their children are in care. 20) The Contractor shall not use funds for the following activities: • to purchase or improve land, • to purchase vans, trucks, or automobiles, • to purchase, construct or permanently improve any building or facility. 21) The Contractor shall not engage in activities intended to extend or replace regular academic programs or for tuition (in grades 1-12)or for related expenses for academic programs. 22) The Contractor shall demonstrate in the final program report that more children received quality child care services as a result of this funding. 23) If providing Out-of-School Time Programs, the Contractor shall ensure that these services are available Monday-Friday, including school holidays and vacation periods other than legal public holidays to children attending early childhood development programs, kindergarten or elementary and secondary school classes during such times of the day and on such days that the regular instructional services are not in session. C. The Contractor shall receive from Social Services certain funds and disburse such funds pursuant to the Budget,pages 30-31 of Exhibit A. D. The Contractor shall confer with the Director of Social Services, or the Director's designee, as deemed appropriate by Social Services or at the request of the Contractor,to allow for open discussions of progress, problem(s) encountered, and problem(s) solutions. E. The Contractor shall operate the Program(s) within the express confines of the federal childcare rules and regulations in Exhibit B governing the use of these funds. The Contractor acknowledges by its signature on this Agreement that these rules and regulations will be explained to and/or incorporated into all sub- contractor and/or other lower tier participant agreements or contracts as Page 4 of 9 Contract No. PY06-CCDI appropriate. The Contractor and all sub-contractors shall operate the Program(s) in accord with any new federal and/or State Rules and Regulations applicable to this Agreement which may hereafter be promulgated by the State and/or federal government during the term of this Agreement, upon notification by the Social Services, as deemed appropriate by the State in consultation with the Contractor. F. The Contractor and all sub-contractors shall publicly acknowledge and include an acknowledgment in publications and/or written materials developed and disseminated through funding available under this Agreement that funding was provided by Social Services and the Colorado Department of Human Services, Division of Child Care, as the lead agency in Colorado for administering CCDF Funds available through the U.S. Department of Health and Human Services. 3. Payment Schedule A. Payment shall be made on the basis of Exhibit A, a copy of which is attached and incorporated by reference. This Agreement Budget shall establish the maximum reimbursement, which will be paid from Social Services funds during the duration of this Agreement. B. The Contractor will submit an itemized monthly billing to Social Services for all costs incurred pursuant to Exhibit A of this Agreement in accordance with criteria established by Social Services. The Contractor shall submit all itemized monthly billings to Social Services not later than the fifteenth(15)day of the month following the month the cost was incurred. Billings must be signed by the Contractor. Failure to submit monthly billings in accordance with the terms of this Agreement shall result in the Contractor's forfeiture of all rights to be reimbursed for such expenses. C. Payments to the Contractor shall be made monthly by Social Services upon receipt of such itemized billings as required under Exhibit A. D. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent upon the availability of Weld County funds to Social Services. E. Social Services shall not be billed for, and reimbursement shall not be made for time involved in activities outside of those defined in Exhibit A. Work performed prior to the execution of this Agreement shall not be reimbursed or considered part of this Agreement. 6. Assurances The Contractor shall abide by all assurances as set for in the attached Exhibit C, which is attached hereto and incorporated herein by reference. 7. Compliance with Applicable Laws At all times during the performance of this Agreement,the Contractor shall strictly adhere to all applicable federal and state laws, orders, and all applicable standards, Page 5 of 9 Contract No. PY06-CCDI regulations, interpretations or guidelines issued pursuant thereto. This includes the protection of the confidentiality of all applicant/recipient records, papers, documents, tapes and any other materials that have been or may hereafter be established which related to this Contract. The Contractor acknowledges that the following laws are included: • Age Discrimination Act of 1975, 42 U.S.C. Sections 6101 et.seq. and its implementing regulations,45 C.F.R. Part 91; • Age Discrimination in Employment Act of 1967, 29 U.S.C. 621-634; • Americans with Disabilities Act of 1990 (ADA) 42 U.S.C. 12101 et. seq.; • The Drug Free Workplace Act of 1988, 41 U.S.C. 701 et. seq.; • Equal Pay Act of 1963,29 U.S.C. 206(d); • Immigration Report and Control Act of 1986, 8 U.S.C. 132b; • Pro-Children Act of 1994, 20 U.S.C. 6081 et. seq.; • Section 504 of the Rehabilitation Act of 1973, 29 U.S.C. 794, as amended and implementing regulation 45 C.F.R. Part 84; • Titles VI&VII of the Civil Rights Act of 1964, 42 U.S.C. 2000d &e; • Title IX of the Education Amendments of 1972, 20 U.S.C. 181 et.seq.• • Section 24-34-302, et. seq., Colorado Revised Statutes 1993, as amended; • The"Uniform Administrative Requirements for Grants and Cooperative Agreements to the State and Local Governments (Common Rule," at 49 Code of Federal Regulations,Part 18; • Office of Management and Budget Circulars A-87, A-21 or A-122, and A-102 or A-110, whichever is applicable. • The Hatch Act(5 USC 1501-1508) and Public Law 94-454 Section 4728. These statutes state that federal funds cannot be used for partisan political purposes of any kind by and person or organization involved in the administrations of federally-assisted programs. The Contractor also shall comply with any and all laws and regulations prohibiting discrimination in the specific program(s)which is/are the subject of the Agreement. In consideration of and for the purpose of obtaining any and all federal and/or state financial assistance, the Contractor makes the following assurances: A. The Contractor will not discriminate against any person on the basis of race, color, national origin, age, sex,religion and handicap, including Acquired Immune Deficiency Syndrome(AIDS) or AIDS related conditions, in performance of work under this Agreement. B. At all times during the performance of this Agreement,no qualified individual with a disability shall,by reason of such disability,be excluded from participation in, or denied benefits of the service, programs, or activities disclosure statement setting forth the relevant details for the State's consideration and direction. Failure to promptly submit a disclosure statement or to follow the State's direction in regard to the apparent conflict shall be grounds for termination of the Agreement. Page 6 of 9 Contract No. PY06-CCDI Further,the Contractor(and subcontractors or subgrantees permitted under the terms of this Agreement) shall maintain a written code of standards governing the performance of its employees engaged in the award and administration of contracts. No employee, officer or agent of the Contractor, subcontractor, or subgrantee shall participate in the selection, or in the award or administration of a contract or subcontract supported by Federal funds if a conflict of interest,real or apparent, would be involved. Such a conflict would arise when: 1) The employee, officer, or agent; 2) Any member of the employee's immediate family; 3) The employee's partner; or 4) An organization which employs or is about to employ any of the above, has a financial or other interest in the firm selected for award. The Contractor's, subcontractor's or subgrantee's officers, employees, or agents will neither solicit nor accept gratuities, favors, or anything of monetary value from Contractor's potential contractors, or parties to sub agreements. 8. Certifications A. Contractor certifies that, at the time of entering into this Contract, it has currently in effect all necessary licenses, approvals, insurances, etc. required to properly provide the services and/or supplies by this contract. B. Public Law 103-227, Part C—Environment Tobacco Smoke, also known as the Pro-Children Act of 1994 (ACT),requires that smoking not be permitted in any portion of any indoor facility owned or leased or contracted for by an entity and used routinely or regularly for the provision of health, day care, education, or library services to children under the age of 18, if the services are funded by Federal programs either directly or through State or local governments by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's services provided by private residences, facilities funded solely by Medicare or Medicaid funds,and portions of facilities used for inpatient drug or alcohol treatment. Failure to comply with the provision of the law may result in the imposition of a civil monetary penalty of up to $1,000 per day and/or the imposition of an administrative compliance order on the responsible entity. By signing and submitting this application, the Contractor certifies that it will comply with the requirements of the Act. The Contractor further agrees that it will require the language of this certification be included in any subawards which contain provisions for children's services and that all subgrantees shall certify and perform accordingly. 9. Monitoring and Evaluation The Contractor and Social Services agree that monitoring and evaluation of the Performance of this Agreement shall be conducted by the Contractor and Social Services. The results of the monitoring and evaluation shall be provided to the Board of County Commissioners, Weld County, Colorado. Page 7 of 9 Contract No. PY06-CCDI The Contractor shall permit Social Services, and any other duly authorized agent or governmental agency, to monitor all activities conducted by the Contractor pursuant to the terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate, such program data, special analyses, onsite checking, formal audit examinations, or any other reasonable procedures. All such monitoring shall be performed in a manner that will not unduly interfere with agreement work. 10. Modification of Agreement All modification to this Agreement shall be in writing and signed by both parties. 11. Remedies The Director of Social Services or designee may exercise the following remedial Actions should s/he find the Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. The remedial actions are as follows: A. Withhold payment to the Contractor until the necessary services or correction in performance are satisfactorily completed. B. Deny payment or recover reimbursement for those services or deliverables which have not been performed and which due to circumstances caused by the Contractor cannot be performed or if performed would be of no value to Social Services. Denial of the amount of payment shall be reasonably related to the amount of work or deliverables lost to Social Services. C. Incorrect payment to the Contractor due to omission, error, fraud, and/or defalcation shall be recovered from Contractor by deduction from subsequent payments under this Agreement or other agreements between Social Services and the Contractor, or by Social Services as a debt due Social Services or otherwise as provided by law. 12. Representatives For the purpose of this Agreement, the individuals identified below are hereby-designated representatives of the respective parties. Either party may from time to time designate in writing a new or substitute representative(s): For Social Services: For the Contractor: John Kruse Sheila Avers Assistance Payments Manager Director of Children's Programs 13. Notice All notices required to be given by the parties hereunder shall be given by Certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute person(s) or address to which such notices shall be sent: Page 8 of 9 Contract No. PY06-CCDI To: Social Services To: United Way of Weld County, Inc. Judy A. Griego, Director Jeannine Truswell, Executive Director P. O. Box A P.O. Box 1944 Greeley, CO 80632 Greeley, CO 80632 14. Litigation The Contractor shall promptly notify Social Services in the event that the Contractor learns of any actual litigation in which it is a party defendant in a case which involved services provided under this Agreement. The Contractor, within five(5)calendar days after being served with a summons, complaint, or other pleading which has been filed in any federal or state court or administrative agency, shall deliver copies of such document(s)to the Social Services' Director. The term"litigation" includes an assignment for the benefit of creditors, and filings in bankruptcy, reorganization and/or foreclosure. 15. Termination This Agreement may be terminated at any time by either party given thirty(30) days written notice and is subject to the availability of funding. 16. Entire Agreement This Agreement together with all attachments hereto, constitutes the entire understanding between the parties with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 10 herein. IN WITNESS WHEREOF, the parties hereto have duly executed the Agreement as of the day, month; and year first above written. 1E (4� BOARD OF COUNTY COMMISSIONERS ld County Clerk to the Board WELD COUNTY, CO RADO last I: a1?7 By: Cl k M. J. Celle, Chair Pro—Tem idPPDASTOFOIj . 11/07/2005 CONTRACTOR: Cq ty Attorney r By: 1 1I �SLM_ WELD COUNTY DEPARTMENT OF g 1 Gomez/ hair SOCIAL SERVICES _ . J d A. r ego, Dir`c or I Jeann' e Truswell, Executive Director Page 9 o 9 EGGS—3.2?d',R Contract No. PY06-CCDI EXHIBIT A STATEMENT OF WORK 1. It is hereby agreed that the Contractor shall comply with the Statement of Work and responsibilities. The Contractor shall provide the services specified in the Contractor's Request for Application, attached hereto and any addenda to the Request for Application. The Contractor shall receive state funds and disburse such funds pursuant to the Budget attached hereto in the Request for Application and, if applicable, any addenda to the Request for Application. 2. Social Services shall provide guidance to the Contractor, as deemed necessary by the State or at the request of the Contractor, and monitor the Contractor's compliance and adherence to the terms of the contract. 3. The parties agree that services to be provided under this contract, excepting preparation, submission and acceptance of a Final Financial Report and a Final Program Report, shall be completed no later than July 31, 2006. Any funds unliquidated by the Contractor shall revert back to Social Services. 4. Attached to Exhibit A shall be the information delineated in the Contractor's Request for Application, and as authorized by Social Services as follows: a) Application Summary Form b) Section A—Need for the Project c) Section B—Strategic Plan,Outreach, and Staffing d) Section C—Coordination, Collaboration and Local Match e) Section D—Plan for Continuation After Grant Ends f) Section E—Budget Narrative Any addenda, if required. Jul 11 2005 1 : 49PM NORTH CENTRAL PROCUREMENT 3039874610 p. 9 EXHIBIT A PAGE1 OF 16 J `�^+��y`* 3i Ak4i L3[ Rfli�P 4Y19R6TKRTJj'`@° 'E?PI i� Legal Name of Organization: (please give fall departmental name): Weld County Department of Social Services • Address: 315 North l lAvenue fl City/State/Zip: Greeley,Colorado 80631 REC 1~E� Contact Person: Judy Srriego FER u 7 2009 (The person who can answer question;about the application) DIVISION'S)F Phone Number. 970-352-1551 ext. 6510 Fax Number. 970-353-5215 q ow CAF r E-Mail`Address: :grieggja@co.weld.co.us Amount Requested: $62.360 Federal Employer Identification Number(FEIN): 84-46000813 Funds will be used for • (check all that apply) _ New child care facility startup Minor renovation to meet licensing requirements Expansion of existing facility X Equipment/supplies X Training X Consumer Education Resource and referral Provider retention X X X Provider/staff training X Costs to meet licensing requirements Staff/operating: Detail how you plan to continue staff costs after grant ends in your response to Section D Continuation X Expanding quality of care in target community(ies) CHECK ALL THAT APPLY TO THE PROPOSED PROJECT X Early childhood program Children of teen parents _ School-age jOut of School)program Children of homeless families X. Children with special needs .X Infants/Toddlers - Public school site Colorado Pre-school Program - Migrant and seasonal workers Children in Chapter 1 local school districts X Private-for-profit center Family resource center/school X Evening/weekend care X Full-week care - Wrap-around child care(part-day) Other(specify): Area of high poverty I certify that the information provided in this application is, to the best of my knowledge, complete and accurate. If the award is made, the applicant commits to project implementation in keeping with the proposal content and budget and to adhere to all assurances, certifications,terms,conditions,and other requirements contained in this application and in the RFA. Authorized name and signature: William H. Berke.Chair `iti e FEB 0 2 2005 Print Name Signature Date Jul 11 2005 1 : 49PM NORTH CENTRAL PROCUREMENT 3039874610 p. 10 £i wiBgq A PAGE 2 OF 16 SECTION A: Need for the project Communities to be served and saps: The goal of this project is to improve the quality of child care in all of the 22 communities in Weld County, which has a population of 202,875. There are 56,650 children under the age of 18 (Kids Count CO, 2004)and 16,309 children under the age of 5 according to the Colorado Children's Campaign Kids Count Report(2004). Of those children, 14.3% (down from 14.9%.in 2003) live in poverty.Weld County continues to have a higher poverty rate and lower median household income than other Front Range counties. Weld County's unemployment rate continues to climb,with the December 2004 rate at 6.3%up from last year's rate of 6.1%. The per capita income in 2000 was $42,555 compared to $47,505 for Colorado, making Weld one of the largest and poorest counties in the state. (Kids Count CO, 2004) Child Care Resource and Referral (CCR&R)located at United Way of Weld County works with licensed child care center and home providers throughout the county. There are 258 licensed homes and 47 centers including before and after school programs, In 2004, CCR&R received 492 calls from parents seeking assistance in locating child care, a 66%decrease from 2003. Since July 2004, 93 licensing packets have been issued to potential new providers.Of these, 13 are participating in the mentoring program, which will increase the number of quality child care slots. The CCR&R Program was not eligible to apply for a Learning Clusters Grant because we are not a consolidated pilot community. This funding had previously assisted in providing structured trainings related to Colorado Quality Standards for Early Childhood Care and Education Services. Aims Community College's Early Childhood Education program has a long standing history of providing current,relevant training for pre-service and in-service child care professionals in the region. The program offers seven certificates and an Associate of Applied Science degree. Aims college has a history of successful grant management. Current projects include: FACET—a Head Start Hispanic Latino Service Partnership Institutions grant(ACYF), Infant Toddler Quality Improvement project and an English Language Learning initiative through the Colorado Department of Education. Jul 11 2005 1 : 50PM NORTH CENTRAL PROCUREMENT 3039874610 p. 11 EXHIBIT A PAGE 3oF16...r Our collaborating agencies (Weld County Department of Social Services, Aims Community College and United Way of Weld County)remain dedicated to improving the quality of care offered in centers and homes. While existing child care services seem sufficient in number, the quality of those services to children and families has some gaps. The goals of this project are to improve the quality of child care in Weld County by: 1) Providing on-going in-depth trainings for child care professionals to improve the quality of care for children in child care throughout Weld County. Existing and new providers continue to request early childhood training. Attendance at 2003-2004 trainings increased significantly, with a total of 227 individuals participating to date. Pre and post evaluation scores of the Literacy: More Than Letters Workshop showed that 71 percent of participants gained additional knowledge from the training. Ten trainings will be offered throughout Weld County and two of those will be duplicated in Spanish. 2) Bringing ECE-CARES,a highly effective child,parent and teacher training program into Weld County. A survey of teachers and child care providers reports that 20% of Colorado children, zero to eight years of age, have emotional and behavioral problems serious enough to disrupt classrooms and distress teachers. Teachers rep `that many more children are coming to school worried about violence,acting aggressively, lacking social skills to get along with others and not ready to learn.The social and emotional needs Of all children are of major concern in this situation. We will train a total of 70 home and center providers in ECE-CARES so that they are better equipped to handle emotional and behavioral problems. 3) Supporting new and existing child care home providers through distribution of licensing packets; collaborative orientations for new providers; and enrolling 20 new providers into the 6-month mentor/mentee program. These efforts are being done in order to create and maintain a quality child care environment and retain providers in the Jul 11 2005 1 : 50PM NORTH CENTRAL PROCUREMENT 3039874610 P. 12 EXHIBIT A PACE 4 OF 16 field. The existing CCR&R collaborative orientation program and mentor/mentee program have been successful in recruiting and supporting family child care providers. The focus of these programs is to provide stability in the number of providers and improve the quality of care provided. 4) Providing Professional Development Opportunities for home, center and legally exempt child care providers through relevant and interactive trainings. A primary indicator of quality in child care is the training level of the staff or providers. Their skills and professionalism is dramatically improved when they participate in on-going professional development. Past efforts in this area have contributed to stability and retention in staff at participating sites. We will provide scholarships at Aims Community College to home providers enrolled in the mentor/mentee program(10 participants total), and center childcare professionals(15 participants each semester). Each participant will submit a Professional Development Plan outlining his/her intention for course completion. Our survey of legally exempt providers indicated a desire for access to low-cost safety trainings. Thus, we will offer two sessions of First Aid and Infant Child CPR classes to a total of 30 legally exempt home providers. 5) Improving quality of child care in Weld County by providing assessments and technical assistance for homes and centers. We will assist 2 homes through the National Association for Family Child Care(NAFCC)accreditation and 2 centers through the National Association for the Education of Young Children(NAEYC) accreditation. In accordance with the quality improvement recommendations of Qualistar Early Learning(the merged entities of Colorado Office of Resource and Referral Agencies, CORRA, and Educare Colorado) 2 additional homes will be Quality Star Rated. 6) Evaluating the effectiveness of grant objectives. 'The Quality Assurance Grant Evaluation Committee will meet quarterly to evaluate the activities and measure project outcomes. Jul 11 2005 1 : 51PM NORTH CENTRAL PROCUREMENT 3039874610 p. 13 EXILIBIT A PAGE soy oy l6 The need for these goals has been determined through continuous communication with the child care provider communities, both home-based and center-based providers. County agencies including mental health, school districts and child care providers have used the CCR&R Program to express concerns and unmet needs. Center directors were surveyed regarding the need for specific programs to address the social and emotional needs of children. There are several examples of children being expelled from centers because of their behavioral issues. This situation is difficult for providers, but even more detrimental to the child and his or her family. Finding alternate care and placing the child in a new environment slows developmental progress and negatively impacts school readiness. The impact of these kinds of stresses is readily apparent in the behavior of youngchildren. One in six children ages zero to eight years has emotional and behavioral problems serious enough to disrupt classrooms and distress teachers who have had little training in how to effectively work with these children and their families. Weld County needs specific strategies for addressing these critical issues. Through research the ECE-CARES program was identified and has been proven to: 1)help providers promote emotional well-being; 2)reduce disruptive classroom behavior; and 3) enhance children's social competence and school readiness by promoting positive social,emotional, and behavioral development. The comprehensive nature of this program will have a positive impact on the social and emotional development of children in care and improve their school readiness. There is currently a community—wide effort to train child care providers affiliated with Family Educational Network of Weld County(Head Start) and School District#6 Colorado Preschool Program in ECE-CARES. Making this resource available to other child care professionals will provide consistency among providers and allow access to this training by family childcare providers and other center-based professionals who were not included in the current effort, Jul 11 2005 1 : 51PM NORTH CENTRAL PROCUREMENT 3039874610 p. 14 ZXBIBrr PAGE 6 op 16 SECTION B: Strategic Plan, Outreach and Staffing Section B—Part 1 Goal 1 Provide on-going in-depth trainings for child care professionals to improve the quality of care for children in child care throughout Weld County. Strategy #1 Hire a training specialist who will coordinate the trainings. Action Plan: Create a job description, advertise the position,interview and hire. Measurable Training specialist hired by August 15 2005 and trained. Outcomes: How Measured: Training specialist hired trained and performing job duties by September 30,2005. Indicators of Qualified training specialist will be hired, trained and will develop a Success: training calendar for 2005-2006. Timeline: July 1 through September 30,2005. Strategy #2 Provide ten English and two Spanish trainings throughout Weld County on topics requested by child care professionals on post evaluation surveys. Action Plan: Schedule tiainings, order materials,market the trainings, enroll and train participants. Measurable Twelve trainings will be held throughout Weld County. Outcomes: How Measured: The trainings will be documented through marketing materials and attendance. Indicators of The number of attendees and their pre and post evaluation scores will Success: demonstrate a 50% increase of the core knowledge of the training session. Timeline: Trainings will be offered throughout the grant period. Strategy#3 Provide home and center providers and families a county-wide conference by a nationally known early childhood expert. Action Plan: Collaborate with Promises for Children,the childcare associations and key community stakeholders to plan and implement the conference. Measurable Annual county-wide conference held. Outcomes: How Measured: Pre and post evaluations will be completed by participants. Indicators of ' Evaluations from participants of conference will reflect an increase in Success: knowledge and overall satisfaction. Timeline; Fall 2006. Goal 2 Provide ECE-CARES trainings to child care professionals to address the social, emotional and developmental needs ofchildren'in child care. Strategy #1 Implement ECE-CARES training for 70 center and home child care professionals. Action Plan: Schedule three ECE-CARES trainings for up to 25 professionals per session. Measurable Improve teacher classroom and tome provider behavior management Outcomes: skills so that they are equipped to handle children who exhibit difficult behaviors. How Measured: Through pre and post evaluations of core knowledge of social,emotional and developmental needs of children. Jul 11 2005 1 : 52PM NORTH CENTRAL PROCUREMENT 3039874610 p. 15 EXEIpIT,A PAGE 7 OF'16 Indicators of The pre and post evaluation scores will demonstrate a 50%increase of Success: core knowledge. Timeline: Trainings will be held during the Fall and Winter of 2005 and Spring 2006. Strategy#2 Certify two Weld County trainers in ECE-CARES. Action Plan: Identify two individuals to complete the certification requirements to become certified ECE-CARES trainers. Measurable Two child care professionals will become certified ECE-CARES trainers Outcomes: so that they can present additional ECE-CARES trainings throughout Weld County. How Measured: The trainers will attend two ECE-CARES trainings and then co-present at the third training to meet all of the trainer certification requirements. Indicators of The two child care professionals will obtain an ECE-CARES trainer Success: certificate. Timeline: Certified by June 30,2006, Goal 3 Support new and existing child care home providers through distribution of licensing packets; collaborative orientations for new providers; and enrolling 20 new providers into the 6-month mentor/mentee'program. Strategy #1 Support 20 new child care providers to create 160 new slots and provide training to new and existing providers to improve quality of care. Action Plan: 1) Distribute licensing packets to potential providers and 2)Provide collaborative orientations with Aims, UWWC's CCR&R Program, licensing personnel,and local food Programs. Measurable 1) Distribute 75 licensing packets and 2) Provide 5 orientations. Outcomes: How Measured: 1)All licensing packets distributed are recorded and logged and 2)New provider orientations will be held and attendance documented. Indicators of 1)50%of prospective child care providers obtaining licensing packets Success: will complete the licensing process and2) Prospective child care providers or newly licensed child care providers will attend new provider orientations. Timeline: 1) On-going and 2)New provider orientations will take place in August and October 2005 and Januar , March and May of 2006. Strategy#2 Recruit, train, support and provide professional development opportunities to 20 new providers and to 6 established providers in the mentorhnentee program. Action Plan: 1)Recruit 20 mentces'from potential home childcare providers; 2)Meet with mentees/nientors monthly;3)Recruit mentors as needed and maintain at least six; and 4)Meet with mentors quarterly to encourage professional development including attendance at the National Assoc- iation for Family Child Care (NAPCC) National Conference in Denver. Measurable 1)Twenty mentees will be recruited, receive training and on-going Outcomes: support; 2)Mentorslmentees will meet monthly; 3) Mentor base will adequately support mentees; and 4)Mentors will develop a Professional Profile to assist with appropriate matching of mentees and will attend the NAFCC National Conference., How Measured: 1) 20 potential home providers will enter into the lvientee Program agreement; 2)Attendance documented for eleven mentor/mentee Jul 11 2005 2: 04PM NORTH CENTRAL PROCUREMENT 3039874610 p. 3 Erman A PAGE 8ow16 meetings; 3)Mentees and Mentors will complete a satisfaction survey at end of program; and 4)Attendance will be documented at quarterly meetings, Professional Profiles reviewed, and NAFCC National Conference attendance documented; Indicators of 1)Twenty mentees will complete the licensing process and create a Success: quality child care environment; 2)Eleven mentor/mentee meetings will be attended by at least 50%of participants; 3)At least six mentors will provide viable support to the mentees; and 4) Four quarterly mentor meetings will be conducted, Professional Profiles will be developed, and reports will be submitted from the NAFCC conference attendees. Timeline 1) On-going; 2)On-going; 3) Ongoing; and 4) On-going, Goal 4 Provide Professional Development Opportunities for home, center and legally exempt child care providers. Strategy #1 1)Provide scholarships for Early Childhood Education (ECE) classes at Aims Community College(Aims) to home providers going through our mentor/mentee program (10 participants), and child care professionals (15 participants)each semester. Action Plan: 1) Market availability of scholarships and incentives; 2) Provide academic advising to determine a Professional.Development Plan;3) Enroll mentors/mentees and child care professionals in ECE classes; and 4) Provide tuition for students enrolled. Measurable 1)Marketing brochures distributed; 2) Ten participants and fifteen child Outcomes: care professionals will develop a Professional Development Plan; 3)Ten participants and fifteen child care professionals will enroll and complete ECE classes at Aims;and 4)Grant tuition finds awarded to student's meeting grant requirements. How Measured: 1)The number and locations that marketing brochures and pamphlets were distributed; 2)The number of applications received; 3) The number of completed Professional Development Plans; and 4) The number of tuition scholarships awarded. Indicators of Grant funds distributed to students receiving a"B"grade or better. Success: Timeline: Fall and Spring semesters at Aims. Strategy #2 Offer 2 sessions of First Aid and in ant Child CPR classes to a total of 30 exempt home care providers at no cost to the participants. Action Plan: Schedule trainings, contact interested exempt home care providers and enroll them into the First Aid and Infant Child CPR classes. Measurable 30 exempt home providers will complete the First Aid and Infant Child Outcomes: CPR classes so that they can provide First Aid and CPR to children in their care. How Measured: 80% of the exempt home providers who completed the class will have the knowledge and skills to provide First Aid and Infant Child CPR to children in their care. Indicators of 80%of participants will receive First Aid and Infant Child CPR Success: certificates. Timeline: The first session of classes will be offered in the Fall of 2005 and the second session in the Spring of 2006. Jul 11 2005 2: 04PM NORTH CENTRAL PROCUREMENT 3039874610 p. 4 ExmarrA PAGE9or16 ' Improve quality of child care in Weld County by providing assessments and technical Goal 5 assistance for homes and centers. Strategy#1 Assist 2 homes In the completion of the National Association For Family Child Care (NAFCC) accreditation and 2 centers through the National Association For the Education of Young Children (NAEYC) accreditation. Action Plan: 1)Recruit 2 homes and 2 centers to participate in the accreditation process and provide technical assistance and 2) 2 homes and 2 centers submit accreditation materials and request for validation visit. Measurable 1) 2 homes and 2 centers participate in accreditation and receive Outcomes: technical assistance and 2) 2 homes and 2 centers complete and submit all,accreditation requirements. How Measured: Through the submission of application and accreditation documents. Indicators of Documents submitted and acknowledged by each of the accreditation Success: organizations. Timeline: Throughout the grant period. Strategy#2 Assist 2 homes in obtaining a Quality Star Rating through Qualistar Early Learning. Action Plan: 1) Recruit 2 homes to participate in Quality Star Rating process and provide technical assistance and 2) 2 homes will participate in the Quality Star Rating. Measurable 2 homes will achieve a Quality Star Rating. Outcomes: How Measured: Quality.Star Rating will be assigned along with a quality improvement plan to achieve a higher.rating. Indicators of 2 homes will become Quality Star Rated Success: Timeline: Throughout the grant period. Goal 6 Evaluate the effectiveness of grant objectives. Strategy#1 All programs/projects will be evaluated by the Quality Assurance Grant Evaluation Committee. Action Plan: 1) Committee meets quarterly to review progress of each goal; 2) Committee reviews pre and post evaluations on a regular basis;and 3) Participants in the ECE-CARES trainings will be surveyed in May to determine successes and their continuation of the ECE-CARES model. Measurable 1)Quarterly meetings will determine progress to date on grant goals;2) Outcomes: Committee will analyze pre and post training evaluations to ensure the quality of future trainings; and 3) 75 percent of all participants in ECE- CARES training will demonstrate a positive commitment to the ECE- CARES model. How Measured: 1) Reports on each goal will be tracked and submitted by the Quality Assurance Grant Evaluation Committee; 2)An analysis of pre and post evaluations will be submitted for review; and 3)Child care professionals participating in ECE-CARES training will be surveyed regarding continuation and additional,training needed. Indicators of 1) Grant objectives met; 2)Pre and post evaluations will show increased Success: knowledge on social,emotional,and developmental needs of children as well as indicate satisfaction with the quality of the trainings; and 3) Jul 11 2005 2: 05PM NORTH CENTRAL PROCUREMENT 3039874610 p. 5 Exmarr A PAGE 10 OF 16 Participating ECE-CARES child care professionals will implement the model. Timeline: Quarterly throughout grant period. SECTION B Part 2-Outreach, Staffing, and Impact Both center and home providers will receive information regarding the opportunity to participate in these child care quality improvement programs. Previous successful quality assurance programs and aggressive marketing efforts to the child care network will provide many opportunities for the promotion of the new and continued quality expansion projects. All program participants including the mentors and mentees, ECE-CARES, accreditation and Quality Star Rating and Aims Professional Development Program will be selected through an application process. This will allow monitoring of progress and assurance that participants represent the diversity of Weld County. The project coordinator is Sheila Avers, Director of Children's Programs at United Way of Weld County,which includes the county's Child Care Resource and Referral Program. Staff of the United Way of Weld County's Child Care Resource & Referral Program will continue to work to implement the goals and strategies of this grant. Kathy Hamblin,Director of Education at Aims Community College will coordinate the Professional Development Program. Weld County Department of Social Services Special Projects Supervisor, Shari Armstrong, meets with all grant administrative staff regularly as their grant liaison.All staff members have a background in early childhood education or related fields. Weld County has a high percentage of low income children in center based and home based care. Child care stakeholders in the Community,non-profit organizations,home and center based childcare providers, and governmental entities collaborate to effectively use community resources to impact low income families. Participation by 70 center and/or home providers (ECE-CARES),over 300 home and center providers (trainings), 20 new home child care providers (mentees), the quality assessments of 6 sites and 40 Professional Development participants(mentors, inentees & students)will positively impact Jul 11 2005 2: 06PM NORTH CENTRAL PROCUREMENT 3039874610 p. 6 EXnn;rr A PAGE 11 OF 16 a large number of children throughout the county. Through each of these programs the focus is to retain quality providers, recruit new providers,and improve the quality of care available to all children. SECTION C. Coordination, Collaboration and Local Match Local Participants: United Way of Weld County's Child Care Resource and Referral Program facilitates a Child Care Committee comprised of leaders in child care who support and review child care efforts. Weld County Family Child Care Association, The Weld Chapter of the Colorado Child Care Association, Association of Child Care Providers, Weld District Group for the Colorado Association for the Education of Young Children, State licensing personnel, and Head Start are involved as well. The collaborative partners for this project are United Way of Weld County, Aims Community College and Weld County Department of Social Services (WCDSS). United Way of Weld County's Child Care Committee also includes representatives from ABC West Child Development Center, State Farm Insurance Companies, RR Donnelley, Inc.; The Greeley Tribune; Gloria Christi Preschool; Swift and Company; Weld County School District#6; Siebert&Associates; Family CONNECTS; Cache Bank& Trust; Union Colony Bank; Weld County's licensing specialist. The Child Care Committee members are committed to improving the quality of child care in our county, ensuring the best use of resources and avoiding duplication of services. Local Matching Resources: Matching funds for this project are provided through United Way of Weld County, Qualistar Early Learning(Colorado Office of Resource and Referral Agencies, CORRA), Aims Community College,The Daniels Fund and other grants. The in-kind and cash match exceeds the required level and includes staffing costs,space at Aims Community College and United Way of Weld County, coordination, accounting and office materials. Other community resources: The CCR&R program at United Way of Weld County will continue its efforts to reach over 1,000 families annually to educate them about quality child care and potential financial support programs which are available. This program will also continue its efforts to recruit local businesses to contribute to their employees' child care expenses. The CCR&R Program continually Jul 11 2005 2: 06PM NORTH CENTRAL PROCUREMENT 3039874610 p. 7 EXHIBIT A PAGE 12 OF 16..x,. researches other funding sources to support quality child care programs. The distance education pre- licensing training through Aims Community College is a resource available to new providers. United Way of Weld County(UW WC) will continue to provide funding to the Mentor/Mentee Program.Additionally, UWWC is funding the marketing and public relations for child care. There is an aggressive plan to educate the community about the critical need for quality child care. For example an awareness campaign in English and Spanish promoting quality child care has been developed and billboards and ads will be begin in March,2005 throughout the county. Business contracts will provide incentive dollars to recruit child care providers. Qualistar Early Learning also provides money towards these efforts.A significant source of funding that directly impacts low-income families and other working families is the United Way of Weld County's Family Business Solutions Program. Eight county businesses are contributing to their employees' child care which impacts 170 children through this program. Aims Community College has Colorado Infant/Toddler Quality Improvement, Title V, and Head Start Partnership federal grants. These enable Aims to link training opportunities to child care providers and leverage funding to benefit students. History of Successful Collaborations: Weld County has a distinguished history of almost 20 years of collaboration efforts on behalf of children. The Child Care Committee represents eight community agencies that collaborate to provide quarterly newsletters, quality child care trainings, and quality improvement projects to child care professionals. Promises for Children, Weld County's Early Childhood Initiative, is a community partnership which focuses on the growth period from pre-birth to five years of age. Weld County Department of Social Services, United Way of Weld County and Aims Community College have collaborated for many years on various child care and early childhood initiatives. SECTION D: Plan for continuation after grant ends United Way of Weld County, Aims Community College and Weld County Department of Social Set-vices are committed to continuing the goals of this project. Community support will be built through Jul 11 2005 2: 07PM NORTH CENTRAL PROCUREMENT 3039874610 p. e ExlrusrrA° PAGE 13 or 16 continuous efforts to inform community partners and leaders about the successful implementation of this project and garner continued funding. The initial training for ECE-CARES is designed to be sustainable. Once providers are trained they will be prepared to continue the ECE-CARES model. Additionally, a strategy of this project is to train trainers who can provide training and on-going support of ECE- CARES. By certifying two framers,it will enable our community to not only continue the training efforts in future years,but to provide coaching to ensure providers are receiving adequate support. United Way of Weld County will focus on mentoring and provider recruitment programs,continuing their funding support and grant writing efforts. Increased business participation in funding child care will also go towards quality childcare programs, as does Qualistar Early Learning funding. Aims Community College is consistently seeking grant sources for student scholarships and funding for child care. Local match from partnering agencies will continue beyond the end of the funding cycle. Aims Community College,United Way of Weld County, and the Weld County Department of Social Services remain committed to assuring quality child care for low-income children in Weld County. Jul 11 2005 2: 07PM NORTH CENTRAL PROCUREMENT 3039874610 p. 9 EXHIBIT A PAGE I4 OF I6 SECTION E: Budget Narrative Child Care Quality Expansion Project EY 2004 -- Line Item Budget Funding Period 7/01/05 to 6/30/06 BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS Req. - Local Other Proj. Total Item Funds Match Funds Cost Personnel Salaries United Way of Weld County: Training Specialist .5 fte to coordinate provider trainings throughout Weld County; Coordinate ECE CARES Level 1 Trainings; Coordinate the First Aid and CPR classes; Coordinate the ECE-CARES Train the Trainer Program and analyze evaluations of all training efforts 9,360 0 0 9,360 Grant management and coordination of projects @ 30 hrs./mo. x $15/hr. x 12 mos. 2,700 2,700 0 5,400 Alms Community College: Grant management @ $58.33/month x 12 mo. 0 700 0 700 Fringe Benefits: United Way of Weld County: $5,400 x 20% = 1,080 and $9,360 x 15% = $1,404 2,000 484 0 2,484 Aims Community College: $58.33/month x 30% _ $17.50x 12 mos. 0 210 0 210 Travel United Way of Weld County: Mileage -- 2,500 miles @ $:375 688 250 0 938 Supplies: United Way of Weld County: ECE-CARES supplies for training handbooks, copies, teacher-child materials and meeting refreshments; 1,000 174 0 1,174 General office supplies 300 300 0 600 Postage 1,000 607 0 1 X607 Marketing 500 1,000 0 1,500 Equipment: 0 0 0 0 Jul 11 2005 2: 08PM NORTH CENTRAL PROCUREMENT 3039874610 p. 10 EXHIBIT A PAGE 15 01716 Req. Local Other Proj. Total item Funds Match Funds Cost Other (specify) United Way of Weld County: Fl-F-CARFS'Level 1 training for 70 providers 9,600 0 0 0 Facilities for training ($52.50 per hour X 54 hours) 0 2,835 0 2,835 First Aid and CPR Classes Class trainer $50/hr. x 8 hrs. x 2 sessions 800 0 0 800 Materials for providers 650 0 0 650 Collaborative Orientation Program Supplies for orientation packets to be distributed to potential child care providers (50 @ $2 ea.) 0 100 0 100 Mentoring Pram Incentive for 20 mentees @ $270 per mentee 5,400 0 0 5,400 Incentive for 20 mentors @$280 per mentor 5,600 0 0 5,600 NAEYC membership for 8 mentors @ $85/ea. 680 0 0 680 NAFCC conference reg. for 8 mentors @ $104/ea. 832 0 0 832 NAFCC memberships for 8 mentors @$25/ea. 200 0 0 200 Conference Conference key-note speaker and facility 3,000 1,000 5,00.0 9,000 Stipends for Presenters for comprehensive follow-up trainings to build on conference topic (12 x $300) 3,600 0 0 3,600 Training facilities ($52.50 X 36 hours) 0 1,260 630 1,890 Quality Star Rating and Accredidation Rating of 2 homes @,$1,000 ea. 2,000 0 0 2,000 Accreditation for 2 homes @ $500/ea. 1,000 0 0 1,000 Accreditation for 2 centers @ $1,925/center 3,850 0 0 3,850 Aims Community College: Mentor/Mentee Tuition Tuition for 10 mentors/mentees to take an ECE class ($165 per mentor/mentee) 1,650 0 0 1.650 Child Care Professional Tuition Tuition for 15 students per semester @'$165 per student x 2 semesters 4,950 0 0 4,950 Sub Total-Child Care Program 61,360 11,620 5,630 69,010 COUNTY ADMINISTRATIVE COSTS Budget Categories Personnel/Administration 1,000 0 0 1,000 GRAND TOTAL 82.360 11.620 5.630 70.010 Jul 11 2005 3: 02PM NORTH CENTRAL PROCUREMENT 3039874610 p. 12 ATTACHMENT 1 TO EXHIBIT A SECTION A: Need for the project PACE OF 13 Communities to be served and taus: The goal of this project is to improve the quality of child care in all of the 22 communities in Weld County,which has a population of 202,875. There are 56,650 children under the age of 18 (Kids Count CO,2004) and 16,309 children under the age of 5 according to the Colorado Children's Campaign Kids Count Report (2004).Of those children, 14.3%(down from 14.9% in 2003)live in poverty. Weld County continues to have a higher poverty rate and lower median household income than other Front Range counties. Weld County's unemployment rate continues to climb, with the December 2004 rate at 6.3%up from last year's rate of 6.1%. The per capita income in 2000 was $42,555 compared to $47,505 for Colorado, making Weld one of the largest and poorest counties in the state. (Kids Count CO,2004) Child Care Resource and Referral (CCR&R)located at United Way of Weld County works with licensed child care center and home providers throughout the county. There are 258 licensed homes and 47 centers including before and after school programs. In 2004, CCR&R received 492 calls from parents seeking assistance in locating child care, a 66% decrease from 2003. Since July 2004, 93 licensing packets have been issued to potential new providers. Of these, 13 are participating in the mentoring program,which will increase the number of quality child care slots. The CCR&R Program was not eligible to apply for a Learning Clusters Grant because we are not a consolidated pilot community. This funding had previously assisted in providing structured trainings related to Colorado Quality Standards for Early Childhood Care and Education Services. Aims Community College's Early Childhood Education program has a long standing history of providing current,relevant training for pre-service and in-service child care professionals in the region. The program offers seven certificates and an Associate of Applied Science degree. Aims college has a history of successful grant management. Current projects include: FACET—a Head Start Hispanic Latino Service Partnership Institutions grant(ACYF), Infant Toddler Quality Improvement project and an English Language Learning initiative through the Colorado Department of Education. 1 fi . , Jul 11 2005 3: 03PM NORTH CENTRAL PROCUREMENT 3039874610 p. 13 • ATTACHMENT l TO EXHIBIT A PAGE 2OF13 OF 13 Our collaborating agencies{Weld County Department of Social Services, Aims Community College and United Way of Weld County) remain dedicated to improving the quality of care offered in centers and homes. While existing child care services seem sufficient in number, the quality of those services to children and families has some gaps. The goals of this project are to improve the quality of child care in Weld County by: I) Providing on-going in-depth trainings for child care professionals to improve the quality of care for children in child care throughout Weld County. Existing and new providers continue to request early childhood training.Attendance at 2003-2004 trainings increased significantly,with a total of 227 individuals participating to date. Pre and post evaluation scores of the Literacy: More Than Letters Workshop showed that 71 percent of participants gained additional knowledge from the training. A conference for both parents and child care providers will be held September 17,2005 and all attending providers can receive 5 hrs. of continuing education credits, Six trainings will be offered throughout Weld County and one of those will be duplicated in Spanish. 2) Bringing ECE-CARES, a-highly effective child,parent and teacher training program into Weld County.A survey of teachers and child care providers reports that 20% of Colorado children,zero to eight years of age,have emotional and behavioral problems serious enough to disrupt classrooms and distress teachers.Teachers report that many more children are coming to school worried about violence, acting aggressively, lacking social skills to get along with others and not ready to learn. The social and emotional needs of all children are of major concern in this situation. We will train a total of 50 home and center providers in ECE-CARES so that they are bettor equipped to handle emotional and behavioral problems. 3) Supporting new and existing child care home providers through distribution of licensing packets; and collaborative orientations for new providers. These efforts are 2 Jul 11 2005 3: 11PM NORTH CENTRRL PROCUREMENT 3039874610 p. 2 ATTACHMENT 1 TO EXHIBIT A PAGE 3 o 13 being done in order to create and maintain a quality child care environment and retain providers m the field. The existing CCR&R collaborative orientation has been successful in recruiting and supporting family child care providers. The focus of these programs is to provide stability in the number of providers and improve the quality of care provided. 4) Providing Professional Development Opportunities for home, center and legally exempt child care providers through relevant and interactive trainings. A primary indicator of quality in child care is the training level of the staff or providers. Their skills and professionalism is dramatically improved when they participate in on-going professional development.Past efforts in this area have contributed to stability and retention in staff at participating sites. We will provide scholarships at Aims Community College home and center child care professionals (13 participants each semester). Each participant will submit a Professional Development Plan outlining his/her intention for course completion. Our survey of legally exempt providers indicated a desire for access to low-cost safety trainings. Thus,we will offer two sessions of First Aid and Infant Child CPR classes to a total of 30 legally exempt home providers. 5) Improving quality of child care in Weld County by providing assessments and technical assistance for homes and centers. We will assist 1 homes through the National Association for Family Child Care(NAFCC) accreditation and 1 center through the National Association for the Education of Young Children(NAEYC) accreditation. In accordance with the quality improvement recommendations of Qualistar Early Learning (the merged entities of Colorado Office of Resource and Referral Agencies,CORRA, and Educare Colorado)2 additional homes will be Quality Star Rated. 6) Evaluating the effectiveness of grant objectives. The Quality Assurance Grant Evaluation Committee will meet quarterly to evaluate the activities and measure project outcomes. The need for these goals has been determined through continuous communication with the child 3 Jul 11 2005 3: 11PM NORTH CENTRAL PROCUREMENT 3039874610 p. 3 ATTACHMENT 1 TO EXHIBIT PAGE 4OF13 care provider communities, both home-based and center-based providers. County agencies including mental health, school districts and child care providers have used the CCR&R Program to express concerns and unmet needs.Center directors were surveyed regarding the need for specific programs to address the social and emotional needs of children. There are several examples of children being expelled from centers because of their behavioral issues. This situation is difficult for providers,but even more detrimental to the child and his or her family. Finding alternate care and placing the child in a new environment slows developmental progress and negatively impacts school readiness. The impact of these kinds of stresses is readily apparent in the behavior of young children. One in six children ages zero to eight years has emotional and behavioral problems serious enough to disrupt classrooms and distress teachers who have had little training in how to effectively work with these children and their families. Weld County needs specific strategies for addressing these critical issues. Through research the ECE-CARES program was identified and has been proven to_ 1) help providers promote emotional well-being; 2) reduce disruptive classroom behavior; and 3) enhance children's social competence and school readiness by promoting positive social, emotional, and behavioral development, The comprehensive nature of this program will have a positive impact on the social and emotional development of children in care and improve their school readiness. There is currently a community—wide effort to train child care providers affiliated with Family Educational Network of Weld County(Head Start) and School District #6 Colorado Preschool Program in ECE-CARES. Making this resource available to other child care professionals will provide consistency among providers and allow access to this training by family child care providers and other center-based professionals who were not included in the current effort. 4 Jul 11 2005 3: 11PM NORTH CENTRAL PROCUREMENT 3039874610 p. 4 ATTACHMENT 1 TO EXHIBIT A PAGE 5 OF 13 SECTION B: Strategic Plan, Outreach and Staffing Section B—Part;l Goal 1 Provide on-going in-depth trainings for child care professionals to improve the quality of care for children in childcare throughout Weld County. Strategy#1 Hire a .25 fte training specialist who will coordinate the trainings. Action Plan: Create a job description; advertise the position, interview and hire. Measurable Training specialist hired by August 15, 2005 and trained Outcomes: How Measure& Training specialist hired framed and performing job duties by September 30, 2005. Indicators of Qualified training specialist will be hired,trained and will develop a Success: training calendar for 2005-2006. Timeline: July 1 through September 30,2005, Strategy#2 Provide ten English and two Spanish trainings throughout Weld County on topics requested by child care professionals on post evaluation surveys. Action Plan: Schedule trainings, order materials,market the trainings, enroll and train participants. Measurable Seven trainings will be held throughout Weld County. Outcomes: How Measured: The trainings will be documented through marketing materials and attendance. Indicators of The number of attendees and their pre and post evaluation scores will Success: demonstrate a 50% increase of the core knowledge of the training session. Timeline: Trainings will be offered throughout the grant period. Strategy #3 Provide home and center providers and families a county-wide conference with a keynote early childhood expert speaker. Action Plan: Collaborate with Promises for Children, the child care associations and key community stakeholders to plan and implement the conference. Measurable Annual county-wide conference held. Outcomes: How Measured: Pre and post evaluations will be completed by participants. Indicators of Evaluations from participants of conference will reflect an increase in Success: knowledge and overall satisfaction. Timeline: Fall 2005. Goal 2 Provide ECE-CA1tES trainings to child care professionals to address the social, emotional and developmental needs of children in child care. Strategy #1 Implement ECE-CARES training for SO center and home child care professionals, Action Plan: Schedule two ECE-CARES trainings for up to 25 professionals per session. Measurable Improve teacher classroom and home provider behavior management Outcomes: skills so that they are equipped to handle children who exhibit difficult behaviors. How Measured: Through pre and post evaluations of core knowledge of social, emotional and developmental needs of children. 5 Jul 11 2005 3: 12PM NORTH CENTRAL PROCUREMENT 3039874610 p. 5 ATTACHMENT 1 TO EXHIBIT A - - - - PAGE 6 OF 13 Indicators of The pre and post evaluation scores will demonstrate a 50%increase of Success: core knowledge. Timeline: Trainings will be held during the Fall and Winter of 2005 and Spring 2006. Strategy #2 Begin to certify two Weld County trainers in ECE-CARES. Action Plan: Identify two individuals to complete the certification requirements to become certified ECE-CARES trainers. Measurable Two child care professionals will begin the process to become certified Outcomes: ECE-CARES trainers so that they can present additional ECE-CARES trainings throughout Weld County. How Measured: The trainers will attend two BCE-CARES trainings and then co-present at the third training in the following year to meet all of the trainer certification requirements. Indicators of The two child care professionals will have completed their initial Success: trainings and only need to present m order to obtain an ECE-CARES trainer certificate. Timeline: Certified by June 30, 2007. Goal 3 Support new and existing childcare home providers through distribution of licensing packets and collaborative orientations for new providers. Strategy #1 Support 20 new child care providers to create 160 new slots and provide training to new and existing providers to improve quality of care. Action Plan: 1) Distribute licensing packets to potential providers and 2)Provide collaborative orientations with Aims, UWWC's CCR&R Program, licensing personnel,and local food programs. Measurable 1) Distribute 75 licensing packets and 2)Provide 5 orientations. Outcomes: How Measured: 1) All licensing packets distributed are recorded and logged and 2)New • provider orientations will be held and attendance documented. Indicators of 1) 50% of prospective child care providers obtaining licensing packets Success: will complete the licensing process and 2) Prospective child care providers or newly licensed child care providers will attend new provider orientations. Timeline: 1)On-going and 2)New provider orientations will take place in August and October 2005 and January,March and May of 2006. Timeline 1) On-going;2) On-going; 3) On-going; and 4) On-going. Goal 4 Provide Professional Development Opportunities for home, center and legally exempt child care providers. Strategy #1 1)Provide scholarships for Early Childhood Education (ECE) classes at Aims Community College (Aims)to child care professionals (13 participants)each semester. Action Plan: 1)Market availability of scholarships and incentives; 2)Provide academic advising to determine a Professional Development Plan; 3) Provide tuition for students enrolled. Measurable 1)Marketing brochures distributed; 2) Ten participants and fifteen child Outcomes: care professionals will develop a Professional Development Plan;3) Thirteen child care professionals will enroll and complete ECE classes at Aims; and 4) Grant tuition funds awarded to student's meeting grant requirements. " 6 Jul 11 2005 3: 12PM NORTH CENTRAL PROCUREMENT 3039874610 p. 6 ATTACHMENT 1 TO Exmsn A PAGE 7or13 How Measured: 1)The number and locations that marketing brochures and pamphlets were distributed; 2)The number of applications received; 3) The number of completed Professional Development Plans; and 4) The number of tuition scholarships awarded. Indicators of Grant funds distributed to students receiving a"B"grade or better. Success: Timeline: Fall and Spring semesters at Aims. Strategy #2 Offer 2 sessions of First Aid and Infant Child CPR classes to a total of 30 exempt home care providers at no cost to the participants. Action Plan: Schedule trainings, contact interested exempt home care providers and enroll them into the First Aid and Infant Child CPR classes. Measurable 30 exempt home providers will complete the First Aid and Infant Child Outcomes: CPR classes so that they can provide First Aid and CPR to children in their care. How Measured: 80% of the exempt home providers who completed the class will have the knowledge and skills to provide First Aid and Infant Child CPR to children in their care. Indicators of 80% of participants will receive First Aid and Infant Child CPR Success: certificates. Timeline: The first session of classes will be offered in the Fall of 2005 and the second session in the Spring of 2006. Improve quality of child care in Weld County by providing assessments and technical Goal 5 assistance for homes and centers. Strategy #1 Assist 1 home in the completion of the National Association For Family Child Care(NAFCC) accreditation and 1 center through the National Association For the Education of Young Children (NAEYC) accreditation. Action Plan: 1)Recruit I home and 1 center to participate in the accreditation process and provide technical assistance and 2) 1 home and 1 center submit accreditation materials and request for validation visit. Measurable 1) 1 home and I center participate in accreditation and receive technical Outcomes: assistance and 2) 1 home and 1 center complete and submit all accreditation requirements. How Measured: Through the submission of application and accreditation documents. Indicators of Documents submitted and acknowledged by each of the accreditation Success: organizations. Timeline: Throughout the grant period. Strategy#2 Assist 2 homes in obtaining a Quality Star Rating through Quabistar Early Learning. Action Plan: 1)Recruit 2 homes to participate in Quality Star Rating process and provide technical assistance and 2)2,homes will participate in the Quality Star Rating. Measurable 2 homes will achieve a Quality Star Rating. Outcomes: How Measured: Quality Star Rating will be assigned along with a quality improvement plan to achieve a higher rating. Indicators of 2 homes will become Quality Star Rated 7 Jul 11 2005 3: 13PM NORTH CENTRAL PROCUREMENT 3039874610 P. 7 ATTACHMENT 1 TO EXHIBIT A PAGE 8 OF 13 Success: Timeline: Throughout the grant period. Goal 6 Evaluate the effectiveness of grant objectives. Strategy #1 All programs/projects will be evaluated by the Quality Assurance Grant Evaluation Committee, Action Plan: 1) Committee meets quarterly to review progress of each goal; 2) Committee reviews pre and post evaluations on a regular basis; and 3) Participants in the ECE-CARES trainings will be surveyed in May to determine successes and their continuation of the ECE-CARES model. Measurable 1)Quarterly meetings will determine progress to date on grant goals; 2) Outcomes: Committee will analyze pit and post training evaluations to ensure the quality of future trainings; and 3)75 percent of all participants in ECE- CARES training will demonstrate a positive commitment to the ECE- CARES model, How Measured: 1)Reports on each goal will be tracked and submitted by the Quality Assurance Grant Evaluation Committee; 2) An analysis of pre and post evaluations will be submitted for review; and 3) Child care professionals participating in ECE-CARES training will be surveyed regarding continuation and additional training needed. Indicators of 1) Grant objectives met; 2)Pre and post evaluations will show increased Success: knowledge on social, emotional,and developmental needs of children as well as indicate satisfaction with the quality of the trainings; and 3) Participating ECE-CARES child care professionals will implement the model. Timeline: Quarterly throughout grant period. SECTION B Part 2—Outreach, Staffing,and Impact Both center and home providers will receive information regarding the opportunity to participate in these child care quality improvement programs. Previous successful quality assurance programs and aggressive marketing efforts to the child care network will provide many opportunities for the promotion of the new and continued quality expansion projects. All program participants including the mentors and mentees,ECE-CARES, accreditation and Quality Star Rating and Aims Professional Development Program will be selected through an application process. This will allow monitoring of progress and assurance that participants represent the diversity of Weld County. The project coordinator is Sheila Avers,Director of Children's Programs at United Way of Weld County,which includes the county's Child Care Resource and Referral Program. Staff of the United 8 Jul 11 2005 3: 13PM NORTH CENTRAL PROCUREMENT 3039874610 p. 8 ATTACHMENT 1 TO EXHIETT A PAGE 9OP 13 Way of Weld County's Child Care Resource& Referral Program will continue to work to implement the goals and strategies of this grant. Kathy Hamblin, Director of Education at Aims Community College will coordinate the Professional Development Program. Weld County Department of Social Services Special Projects Supervisor, Shari Armstrong,meets with all grant administrative staff regularly as their grant liaison. All staff members have a background in early childhood education or related fields. Weld County has a high percentage of low income children in center based and home based care. Child care stakeholders in the community, non-profit organizations,home and center based child care providers, and governmental entities collaborate to effectively use community resources to impact low income families. `Participation by 70 center and/or home providers (ECE-CARES), over 300 home and center providers (trainings), 20 new home child care providers(rnentees),the quality assessments of 6 sites and 40 Professional Development participants (mentors,mentees& students) will positively impact a large number of children throughout the county. Through each of these programs the focus is to retain quality providers,recruit new providers, and improve the quality of care available to all children. • SECTION C: Coordination,Collaboration and Local Match Local Participants: United Way of Weld County's Child Care Resource and Referral Program facilitates a Child Care Committee comprised of leaders in child care who support and review child care efforts.Weld County Family Child Care Association,The Weld Chapter of the Colorado Child Care Association, Association of Child Care Providers, Weld District Group for the Colorado Association for the Education of Young Children, State licensing personnel, and Head Start are involved as well. The collaborative partners for this project are United Way of Weld County, Aims Community College and Weld County Department of Social Services (WCDSS). United Way of Weld County's Child Care Committee also includes representatives from ABC West Child Development Center,State Farm Insurance Companies,RR Donnelley, Inc.; The Greeley Tribune; Gloria Christi Preschool;Swift and Company; Weld County School District #6;Siebert &Associates;Family CONNECTS; Cache Bank & Trust;Union Colony Bank;Weld County's licensing specialist. The Child Care Committee members 9 Jul 11 2005 3: 14PM NORTH CENTRRL PROCUREMENT 3039874610 p. 9 ATTACHMENT 1 TO DGIIBIT A PAGE 10 Of 13 are committed to improving the quality of child care in our county, ensuring the best use of resources and avoiding duplication of services. Local Matching Resources: Matching funds for this project are provided through United Way of Weld County, Qualistar Early Learning(Colorado Office of Resource and Referral Agencies, CORRA), Aims Community College, The Daniels Fund and other grants. The in-kind and cash match exceeds the required level and includes staffing costs, space at Aims Community College and United Way of Weld County,coordination, accounting and office materials. Other community resources: The CCR&R program at United Way of Weld County will continue its efforts to reach over 1,000 families annually to educate them about quality child care and potential financial support programs which are available. This program will also continue its efforts to recruit local businesses to contribute to their employees' child care expenses. The CCR&R Program continually researches other handing sources to support quality child care programs. The distance education pre- licensing training through Aims Community College is a resource available to new providers. United Way of Weld County(UWWC) will continue to provide funding to the Mentor/Mentee Program.Additionally,UWWC is funding the marketing and public relations for child care. There is an aggressive plan to educate the community about the critical need for quality child care. For example an awareness campaign in English and Spanish promoting quality child care has been developed and billboards and ads will be begin in March, 2005 throughout the county. Business contracts will provide incentive dollars to recruit child care providers. Qualistar Early Learning also provides money towards these efforts. A significant source of funding that directly impacts low-income families and other working families is the United Way of Weld County's Family Business Solutions Program. Eight county businesses are contributing to their employees' child care which impacts 170 children through this program. Aims Community College has Colorado Infant/Toddler Quality Improvement,Title V, and Head Start Partnership federal grants. These enable Aims to link training opportunities to child care providers and leverage funding to benefit students. 10 Jul 11 2005 3: 14PM NORTH CENTRAL PROCUREMENT 3039874610 p. 10 ArrACIIMENT 1 TOEXHIBIT A PAGE 11 OF 13 History of Successful Collaborations: Weld County has a distinguished history of almost 20 years of collaboration efforts on behalf of children. The Child Care Committee represents eight community agencies that collaborate to provide quarterly newsletters, quality child care trainings, and quality improvement projects to child care professionals. Promises for Children, Weld County's Early Childhood Initiative, is a community partnership which focuses on the growth period from pre-birth to five years of age. Weld County Department of Social Services, United Way of Weld County and Aims Community College have collaborated for many years on various child care and early childhood initiatives. SECTION I): Plan for continuation after grant ends United Way of Weld County, Aims Community College and Weld County Department of Social Services are committed to continuing the goals of this project. Community support will be built through continuous efforts to inform conununity partners and leaders about the successful implementation of this project and garner continued funding. The initial training for BCE-CARES is designed to be sustainable. Once providers are trained they will be prepared to continue the ECE-CARES model. Additionally,a strategy of this project is to train trainers who can provide training and on-going support of ECE- CARES. By certifying two trainers,it will enable our commtmity to not only continue the training efforts in future years,but to provide coaching to ensure providers are receiving adequate support. United Way of Weld County will focus on mentoring and provider recruitment programs, continuing their finding support and grant writing efforts. Increased business participation in funding child care will also go towards quality child care programs, as does Qualistar Early Learning funding. Aims Community College is consistently seeking grant sources for student scholarships and funding for child care.Local match from partnering agencies will continue beyond the end of the funding cycle. Aims Community College, United Way of Weld County, and the Weld County Department of Social Services remain committed to assuring quality child care for low-income children m Weld County. 11 Jul 11 2005 3: 15PM NORTH CENTRAL PROCUREMENT 3039874610 p. 11 ATTACHMENT I TO EXHIBIT A PAGE 12 01'13 Revised Budget Narrative United Way of WOW County Child Care Quality Expansion Project FY 2004 --Line Item Budget Funding Period: 7/01/05 to;6/30/06 BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS Req. Local Other Proj Total Item Funds Match Funds Cost Personnel Salaries United Way of Weld County: Training Specialist.25 fte to coordinate provider trainings throughout Weld County;Coordinate ECE CARES Level 1 Trainings; Coordinate the First Aid and CPR classes; Coordinate the ECE-CARES Train the Trainer Program and I analyze evaluations of all training efforts 5,260 1,500 0 6,760 Grant management and coordination of projects @ 26.5 hrs./mo.x$15/hr. x 12 mos. 2,353 2,417 0 4,770 Aims Community College: Grant management @ $58:33/month x 12 mo. 0 700 0 700 Fringe Benefits; United Way of Weld County: 1 $4,770 x 20% = $906 and $6,760 x 13% = $879 1,285 500 0 1,785 Alms Community College: $5$.33/month x 30% = $17.50 x 12 mos. 0 210 0 210 Travel United Way of Weld County Mileage—2,000 miles a@$.375 I 500 250 0 750 Supplies: United Way of Weld County: ECE-CARES supplies for training handbooks, copies, teacher-child materials and meeting refreshments. 900 274 0 1,174 General office supplies 300 300 0 600 Postage 1,000 607 0 1,697 Marketing 500 1,000 0 1,500 Equipment 0 0 0 0 12 Jul 11 2005 3: 15PM NORTH CENTRAL PROCUREMENT 3039874610 p. 12 ATTACHMENT 1 TO EXHIBIT A PAGE 13 OF 13 Revised Budget Narrative 5+18.05 United Way of Weld County Child Care Quality Expansion Project FY 2004 -- Line Item Budget Funding Period: 7/01/05 to 6/30/06 BUDGET FOR DIRECT COSTS OF CHILD CARE LICENSING PROGRAMS Req, Local Other Proj. Total item Funds Match Funds Cost Other(specify) United Way of Weld County: ECE-CARES Level 1 training for 50 providers 6,637 0 0 6,637 Facilities for training ($52.50 per hour x 54 hrs.) 0 2,835 0 2,835 first Aid and CPR classes Class trainer$50/hr. x 8 hrs. x 2 sessions 800 0 0 800 Materials for providers 650 0 0 650 Collaborative Orientation Program Supplies for orientation packets to be distributed to potential child care providers (50 ©$2 ea,) 0 100 0 100 Conference Conference key-note speaker and facility 1,000 1,000 5,000 7,000 Stipends for Presenters for comprehensive follow-up trainings to build on conference topic (7 x$300) 2,100 0 0 2,100 Training facilities($52.50 X 36 hours) 0 1,260 630 1,890 • Quality Star Retina and Accredidatlon Rating of 2 homes @$1,000 ea. 2,000 0 0 2,000 Accreditation for 1 homes © $500/ea. 500 0 0 500 Accreditation for 1 centers © $1,925/center 1,925 0 0 1,925 Alms Community College: Child Care Professional Tuition Tuition for 13 students per semester CO $165 per student x 2 semesters 4290 0 0 4,290 Sub Total-Child Care Program 32,000 12,953 5,630 50,583 COUNTY ADMINISTRATIVE COSTS Budget Categories Personnel/Administration 1,000 0 0 1,000 GRAND TOTAL 331000 8,119 5,630 46,749 13 Jul 11 2005 1 : 44PM NORTH CENTRAL PROCUREMENT 3039874610 p. 4 EXHIBIT B DESCRIPTION OF WORK 1. This Purchase Requisition shall be for a term commencing on July 1, 2005 through July 31, 2006 unless terminated earlier under the provisions for terntination set forth below. Funds must be spent not later than June 30, 2006 as noted in Paragraph 7 below. 2. The Vendor agrees to provide services and products in accord with the workplan and budget certifications incorporated into this Purchase Requisition as Exhibit A and Attachment Ito Exhibit A. a) The Vendor shall use grant funds to increase the availability, affordability, and quality of child care services for low-income families affected by welfare reform work requirements or families involved in training/work preparation in order to position the state to meet the work requirements under welfare reform. 1) The Vendor shall perform, at a minimum, One of the following child care quality and availability improvement activities, in accord with the Vendor's approved work plan and budget in Attachment I to Exhibit A, pages 12-13. i) Child care program start-up activities; ii) Expansion of child care space in existing facilities; iii) Provide grants and loans to child care providers•to assist them in meeting applicable state, local and/or tribal child care standards, including applicable health and safety requirements; grants and loans to promote start-up and expansion of child care and t0 expand the number of children served; iv) Improve the monitoring of, compliance with and enforcement of applicable state, local and/or tribal requirements under the federal regulations; v) Provide comprehensive consumer education activities for parents and the public; vi) Provide activities that increase parental choice; vii) Operate directly or provide financial assistance to organizations for the enhanced development, establishment, expansion, operation and coordination of resource and • referral programs specifically related to child care; viii) Provide training and teelusieal assistance in one or more of the following child care areas; • health and safety; • nutrition; • first aid; recognition of conununicable diseases;' • child abuse detection and prevention; or • care for special needs children. ix) Provide activities that improve salaries and other compensation, e.g.,fringe benefits, for full-and part-time staff who provide child care services; x) .-Create coordinated care systems such as wraparound, full-day, full-week, full-year care. This may also include the creation of transportation systems to support these services and projects linking child care and Head Start,or other pre-kindergarten programs; xi) Minor renovation of facilities to meet licensing requirements; xii) Develop and implement teen parent programs'`or weekend/evening or sick child care programs; xiii) Expand provider training and innovative recruitment/retention strategies; Pagel of 5 Jul 11 2005 1 : 45PM NORTH CENTRAL PROCUREMENT 3039874610 p. 5 EXHIBIT B xiv) Build public-private partnerships and business involvement in child care; xv) Provide needs assessment and planning of Community based child care and education efforts which promote Child Care Development Fund(CCDF)goals. 2) The Vendor shall use grant fluids only for xthose utilities that result in the creation of new child care options and/or enhancing and expanding current child care options. 3) The Vendor shall coordinate grant activities With low-income and child care assistance, programs serymg low-income -families and families who,are newly working or involved in work training/preparation and with other programs providing a range of child care and early • childhood education services in the geographic area(s)providing grant-funded services. ' 4) The Vendor shall operate the grant within the confines of the federal Child Care and Development Fund (CCDF) rules and"regulations as these regulations currently exist or as they may be amended during the term of this Contract. 5) the Vendor shall not use funds to supplant or replace funds currently being used,planned,or. Cott-unified,'for child care activities. Grant funds shalt not be used to replace existing program revenues. 6) The Vendor shall use a lawful, appropriate sub-Vendor selection process that is in keeping with the county's approved procurement and contracting procedures. 7) The Vendor shall negotiate specific agreements on new slots development when contracting with subVendors, • i) These agreements' shall, at a minimum, address the continuing availability of,newly developedanenhanced child care options created by" the grant to low-income and public assistance families. 8) ,The Vendor shall demonstrate that more Children and fatuities'will receive quality services as •• a direct result of this grant funding. i) The,Vendor's quality and availabilityprograni(s) will be monitored and evaluated based on performance measures submitted,as part o f the grant application. These performance . measures are included in Attachment'I"to Exhibit A. • 9) The Vendor,shall consult"with the Depatment-of•Human,Services/Division of Child Care • Licensing Specialist to ensure that all grant-fund•ed programs meet applicable licensing requirements. 10) The use-of grant dollars for direct child care staff(provider) salaries and fringe benefits • during,start-up and/or expansion of capacity is only allowable if directly related to creating - new or expanded child care services, 31) In administering the grant program and funds the Vendor shall prioritize: i) meeting the needs of low-income parents and families having children with special needs • who are eligible for child care under federal child care,regulations, ii) making effective use of community resources;and iii) providing high quality programs, Which create an environment that enhances the age- appropriate educational, social, Cultural, emotional and recreational development of children.' 12) The Vendor-Shall provide public awareness and outreach to low-income and newly working families so;they are aware of and can access grant-funded services. 13) The Vendor shall submit any requests to Use grant funds for the purchase of computers.and administrative•software in writing for approval by the State. The state will only consider Page 2 of 5 _ . . "'._ a�.r�,. ' • ��tif -.:i�. c nk,01,40 .,rr 'ner E %.• ,.qt.,o .*.a %otr, eA:. `e:‘,k,, Jul 11 2005 1 : 46PM NORTH CENTRAL PROCUREMENT 3039874610 p. 6 EXHIBIT B such requests for programs serving 50 or more children and demonstrating a direct relationship between the expenditure and increased child care capacity and/or quality. • 14) Grant funds shall not be used for direct subsidies/scholarships for child care or for general administrative support services which are not directly related to this quality and capacity expansion grant. 15) At a minimum,the Vendor shall provide a local match of 10% of the total project budget or that percentage of local match the Vendor committed to in the approved grant application'- whichever is higher. i) The Vendor acknowledges it has confirmed the availability of the local match prior to the effective date of the Purchase Requisition. li). The Vendor ensures that the local match will be met during the term of this Purchase Requisition. 16) The Vendor shall cooperate with state and/or federal monitoring of the Vendor's program and costs. 17) The Vendor shall ensure parents have unlimited access to their children in care and to the providers caring for their children during normal operating hours whenever their children are in care. 18) The Vendor shall not use funds for the following activities: • to purchase or improve land, • to purchase vans, trucks,or automobiles • to purchase, construct or permanently improve any building or facility. 19) 'The Vendor shall not engage in activities intended to extend or replace regular academic programs or for tuition(in grades 1-12)or for related expenses for academic programs. 20) "The Vendor shall demonstrate in the final program report that more children received quality child care services as a result of this funding. 21) If providing Out-of School Time Programs, the`Vendor shall ensure that these services are available Monday-Friday,'including school holidays:and vacation periods ether than legal public holidays to children attending early childhood development programs, kindergarten or elementary and secondary school classes during such times of the day and on such days that the regular instructional services are not in session. 3. During the coarse of this Purchase Requisition,the Vendor shall submit quarterly fiscal and program reports using formats provided by the Division of Child Care. These reports are due not later than 30 calendar days'following the end of each state fiscal quarter. Fiscal`quarters end on September 30, 2005,December 31,2005,March 31, 2O06,and Jude"30,2006. The Vendor shall also- .submit a final project and financial report not later than July 31,2006. The financial data shall include the actual costs for the program services and the actual costs of specific activities to build child care capacity and improve the availability of child care, within the budget limitations and categories specified in Attachment Ito Exhibit A,pages 12-13. The Vendor shall include in the final program'report a description of all accomplishments and programs of service as enumerated in Exhibit A and Attachment I to Exhibit A, any significant problems and bathers which impacted development or completion of the program of services; a final activity/service outcome report, significant innovations;a list of products or reports generated during the project;and how child care availability and/or quality-were increased under the project. These reports shall be provided in a format and according to"specifications provided to the Vendor by the State. Page 3 of 5 • i ..'d t r`;i ° .I �.=s v id-, �:�7�i. Jul 11 2005 1 : 47PM NORTH CENTRAL PROCUREMENT 3039874810 p. 7 EXHIBIT B 4. In consideration for the services rendered in accordance with the Purchase Requisition, the vendor • will be reimbursed for professional services and expenses as specified in the Project Budget,attached to and incorporated into this Purchase Requisition as Exhibit A and Attachment 1 to Exhibit A. pages 12-13. Final payment far services specified in the line item budget included in Attachment I to • Exhibit A pages 12-13. 5. The vendor re-confirms agreement with the following assurances: ▪ The applicant ensures the budget is sufficient to enable tl}ll implementation of the workplan. The project will cooperate and assist with monitoring, evaluations, and site visits initiated by the State and/or its Vendors or the federal government. • The project will provide a final report which shall include information on the_number of businesses and fainilies impacted by activities performed under this Purchase Requisition. • The project will keep records and afford access to those.records as the Division of Child Care and federal government require, including activities to verify the activities in the final report and proper disbursement of hinds. The project agrees that tirograntmatic and/or fiscal modifications and changes in staffing or scheduling for these funded activities can be made only after prior written approval of the State.;' The project assures any sub-grantees of these funds will be made aware of and comply with the terms and conditions applicable to this grant. ▪ No funds shall be used for direct child care subsidies: i.e., the Colorado Child Care Assistance Program. 6. The maximum amount which may be reimbursed by the state under this Purchase Requisition,is • $33,000., subject to the continuing availability 'of federal funds and satisfactory performance as determined by the Division of Child Care. 7. The Budget must be obligated by and liquidated,'on or before June 30, 2006. Payment shall be made through the Colorado Fiscal Management System(CFIVIS)and shall be arranged for by the vendor as " . services'are provided,but riot More often than'monthly.` Quarterly fiscal and program reports are due riot later than the 30th day in the month following the end of a state fiscal quarter. Any funds un- liquidated by'July 1,2©06 shall revert back to the Division of Child Care. All warrants endorsed by the Vendor and presented for payment shall constitute payment in full, exgnee,r,,w�hen endorsed under good faith protest pursuant to Section 4-1-207,C.R.S. s +`"1c" Page 4 of 5 ra X9.1 Jul 11 2005 1 : 48PM NORTH CENTRAL PROCUREMENT 3039874810 p. 8 EXHIBIT B SUPPLEMENTAL CLAUSES F'OR SERVICES I. Vendor shall obtain, and maintain at'his own expense and at all times during the term of this Purchase'Order, and any extension thereof,the following insumnee: A. Standard Workers' Compensatlou and Employer l,,Iablllty as required by state statute, including occupational disease;covering all employees on or off the work site,acting within'the course end scope of their.employment.. B. General Personal.:Injury,Automobile Liability, including bodilyinlury,:personalinjury and property damage,with the following minimum coverage: I. Occurrence based policy: combined single limit of$1,000,000 et Claims-Made policy:combined single,limit of$1,000,000 plus an endorsement that extends coverage two years beyond the policy expiration date, 2. Annual Aggregate linnt policy: Not less than$1,000,400 plus agreement that vendor will purchase additional insurance to replenish the limit to$1,000,000 if claims reduce the annual aggregate below$600,000 C. When required by the State,Professional Liability. D. The State of Colorado shall be named as an additional insured on all liability policies, except for Professional Liability. E. The insurance shall include provisions preventing cancellation without 45 calendar days prior written notice to the State by certified mail. In the event of cancellation Of such coverage, vendor shall immediately notify the State of cancellation. F. Vendor shall provide certificates of adequate insurance coverage to the State within 7 working days of receipt of award and PRIOR to beginning work,unless otherwise provided. • G. Vendor shall provide such other insurance as may be required by law,or in.a specific solicitation. • ?. Vendor certifies that it has cturently,in effect all necessary licenses approvals, insurance, etc., required by law and this Department to provide the services covered by,this purchase order. 3. The Vendor:shall maintain a coitiplete file of all records and any other materials which pertain to the delivery o'f say'ces hereunder£or a peiiodof three(3):years after the termination dare hereof or until resolution of any pending audit anti shall - permit access thereto, 'at no post ito the State. All,materials which ere' established by the Vendor which relate;to'the performance of services hereunder Shall be the property,ofthe State. 4. Vendor shall protect the Confidentiality of all applicanUreelpient records and oilier materials maintained pursuant to this .Purchase trier.'-No such information shall be released except for program administration purposes or with the Subject individual`s prior written consent 5. Vendor shall permit the monitorin 'by duly authorized public employees or their agents,of all activities'condt�¢sed by the Vendor hereunder. Such monitoring.may consist of internal evel�tion procedures, examination of data, formal,audit, on-site checking,or any_other reasonable procedure, - ' 6. Vendor shall fully disclose to She Stafe any relationship(s)it hes With a third party where such relationship is in opposition or conflict to its relationship with the State under this Purchase Order. 7. Deis Purchase Order}ttbvides'for the acquisition of serVicoa from the;Vendor. The dunes and obligations of the Vendor arising hereunder cannot be assigned,delegated nor subcontracted without the express priorwritten consent of the State. 8. The Vendor shell bo responsible for the results of'the Work to he undertaken. The Vendor is not subject to'tlre'State's control sate the means and methods ofaceomplishing the work,The Vendor shall select its clients and is free to work for one or more during any given interval. Except,as otherwise set forth itere(n,the Vendor shall provide the tools materials and office space needed to perform the work.Th•e Vendor'-shall perform specific services hereunder fora fixed price and shall not receive regular.payments"titstated intervals. it the.Vendor; II a pastemployee of the State of t olorado,the' Vendor shall forthwith provide the State with a written statement of explanation of such employment,including the last • date of employment. 9- Neither the Vendor,*Or•Its employees or agents,are entitled to'Worker's compensation bstate i nfrom the State a result of the.Work to be performed hereunder. The Vendor*obligated Ito-:pay federal'and state income tax on airy moneys earned pursuant,to this'Purchase prier. 10. The Vendor--represents sand warrants to the State that it and its employees and.agents have the requisite training,-skill, .experience,and qualifications to provide the services contemplated by This Purchase Order. 11. This Purchase Order contains the entire agreement of the parties. Page 5of5 4 f. � '. rJ; x U ... ...__ . , . ,..i ,�Y4.,.. .. t .. uf.: , 2 Contract No. PY06-CCDI EXHIBIT C ASSURANCES 1. The Contractor agrees it is an independent contractor and that its officers and employees do not become employees of Weld County,nor are they entitled to any employee benefits as Weld County employees, as the result of the execution of this Agreement. 2. Weld County, the Board of County Commissioners of Weld County, its officers and employees, shall not be held liable for injuries or damages caused by any negligent acts or omissions of Contractor or its employees, volunteers, or agents while performing duties as described in this Agreement. Contractor shall indemnify, defend, and hold harmless Weld County, the Board of County Commissioners of Weld County, its employees, volunteers, and agents. The Contractor shall provide adequate liability and worker's compensation insurance for all its employees, volunteers, and agents engaged in the performance of the Agreement upon request, the Contractor shall provide Social Services with the acceptable evidence that such coverage is in effect. 3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers or employees may possess, nor shall any portion of this Agreement be deemed to have treated a duty of care with respect to any persons not a party to this Agreement. 4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld, State of Colorado, to expend funds not otherwise appropriated in each succeeding year. 5. If any section, subsections,paragraph, sentence, clause, or phrase of this Agreement is for any reason held or decided to be unconstitutional, such decision shall not affect the validity of the remaining portions. The parties hereto declare that they would have entered into this Agreement and each and every section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be declared to be unconstitutional or invalid. 6. No officer, member or employee of Weld County and no member of their governing bodies shall have any pecuniary interest, direct or indirect, in the approved Agreement or the proceeds thereof. 7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no person shall, on the grounds of race,creed, color, sex, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under this approved Agreement. Page 1 of 4• Contract No. PY06-CCDI 8. The Contractor assures that sufficient, auditable, and otherwise adequate records that will provide accurate, current, separate, and complete disclosure of the status of the funds received under the Agreement are maintained for three (3) years or the completion and resolution of an audit. Such records shall be sufficient to allow authorized local, Federal, and State auditors and representatives to audit and monitor the Contractor. 9. All such records, documents, communications, and other materials shall be the property of Social Services and shall be maintained by the Contractor, in a central location and custodian, in behalf of Social Services, for a period of three (3) years from the date of final payment under this Contract, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualification: If an audit by or on behalf of the federal and/or state government has begun but is not completed at the end of the three (3) year period, or if audit findings have not been resolved after a three (3) year period, the materials shall be retained until the resolution of the audit finding. 10. The Contractor assures that authorized local, federal and state auditors and representatives shall, during business hours, have access to inspect any copy records, and shall be allowed to monitor and review through on-site visits, all contract activities, supported with funds under this Agreement to ensure compliance with the terms of this Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided to the appropriate and interested parties. 11. This Agreement shall b e binding upon the p arties hereto, t heir successors, heirs, I egal representatives, and assigns. The Contractor of Social Services may not assign any of its rights or obligations hereunder without the prior written consent of both parties. 12. The Contractor certifies that Federal appropriated funds have not been paid or will be paid, by or on behalf of the Contractor, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, loan, grant, or cooperative agreement. 13. The C ontractor a ssures t hat i t w ill fully comply with the General A ssistance Program regulation promulgated, and all other applicable federal and state laws, rules and regulations. The Contractor understands that the source of funds to be used under this Agreement is: General Assistance Funds. Page 2 of 4 Contract No. PY06-CCDI 14. The Contractor assures and certifies that it and its principals: A. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by a federal depat talent of agency. B. Have not, within a three-year period of preceding this Agreement, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; C. Are not presently indicted for or otherwise criminally or civilly charged by a government entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph 11(b)of this certification; and D. Have not within a three-year period preceding this Agreement, had one or more public transactions(federal, state, and local) terminated for cause or default. 15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social Services when the Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to create the appearance of a conflict of interest, it is not necessary for the contractor to gain from knowledge of these opposing interests. It is only necessary that the contractor know that the two relationships are in opposition. During the term of the Contract the Contractor shall not enter any third party relationship that gives the appearance of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation, the Contractor shall submit to Social Services, a full disclosure statement setting forth the details that create the appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph shall constitute grounds for Social Services' termination, for cause, of its contract with the Contractor. 16. Contractor shall protect the c onfidentiality o f all applicant records and other materials that are maintained in accordance with this Contract. Except for purposes directly connected the administration of the General Assistance Program, no information about or obtained from any applicant/recipient in possession of Contractor shall be disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor shall have written policies governing access to, duplication and dissemination of, all such Page 3 of 4 Contract No. PY06-CCDI information. Contractor shall advise its employees, agents and subcontractors, if any, that they are subject to these confidentiality requirements. Contractor shall provide its employees, agents, and subcontractors, if any, with a copy or written explanation of these confidentiality requirements before access to confidential data is permitted. 17. Proprietary information for the purposes of this contract is information relating to a party's research, development, trade secrets, business affairs, internal operations and management procedures and those of its customers, clients or affiliates, but does not include information (1) lawfully obtained from third parties, (2) that which is in the public domain, or(3)that which is developed independently. Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary information concerning the other party obtained as a result of this Contract. Any proprietary information removed from the State's site by the Contractor in the course of providing s ervices under t his Contract w ill b e accorded a t least the same precautions as are employed by the Contractor for similar information in the course of its own business. Page 4 of 4 Hello