HomeMy WebLinkAbout20051619.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
JUNE 1, 2005
TAPE #2005-25
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, June 1, 2005, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner M. J. Geile, Pro-Tem
Commissioner David E. Long
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners
meeting of May 25,2005,as printed. Commissioner Long seconded the motion,and it carried unanimously.
READ ORDINANCE BY TAPE:Commissioner Vaad moved to read Code Ordinances#2005-7 and#2005-
8 by tape. Commissioner Masden seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA:ChairJerke added New Business#4 Consider Warranty Deed for Poudre
River Trail Property- Mary Jane Duran-Blietz.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Vaad seconded the motion, and it carried unanimously.
PROCLAMATIONS:
RELAY FOR LIFE DAYS, JUNE 3 AND 4, 2005: Chair Jerke read the certificate into the record.
Commissioner Geile will present the certificate at opening ceremonies on June 4, 2005.
PRESENTATIONS:
ROCKY MOUNTAIN STAMPEDE PROCLAMATION FOR 2005: John Gates, Greeley Independence
Stampede Committee, read the proclamation to the Commissioners declaring Thursday, June 30, 2005,
as Weld County Day at the Greeley Independence Stampede.
2005-1619
BC0016
&6-4,7a Off"
COMMISSIONER COORDINATOR REPORTS: Commissioner Masden expressed his sympathy to the
family of Kent Donahue, and stated his funeral will be Tuesday, June 7, 2005.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $909,210.45
Electronic Transfers -All Funds $3,974,562.85
Commissioner Long moved to approve the warrants as presented by Mr.Warden. Commissioner Masden
seconded the motion, which carried unanimously.
BIDS:
PRESENT CHEST X-RAY BID- HEALTH DEPARTMENT: Mr. Warden read the name of the sole bidder
who submitted a bid into the record. Said bid will be considered for approval on June 15, 2005.
APPROVE LEASED MOTORGRADERS BID-DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated
that this bid needs to be continued until June 15, 2005. Commissioner Vaad moved to continue said bid.
The motion, which was seconded by Commissioner Masden, carried unanimously.
APPROVE COPIER BID - PRINT SHOP (CON'T FROM 05/18/2005): Mr. Warden stated that this bid
needs to be continued until June 15,2005. Commissioner Vaad moved to continue said bid. The motion,
which was seconded by Commissioner Masden, carried unanimously.
NEW BUSINESS:
CONSIDER TEMPORARY CLOSURE OF WCR 15 BETWEEN WCRS 34 AND 36: Jeff Jerome,
Department of Public Works, stated that Weld County Road 15 had to be closed on May 19, 2005, upon
discovery of a collapsed culvert. Repairs have been completed, and the road has been re-opened.
Commissioner Geile moved to approve said closure. The motion,which was seconded by Commissioner
Long, carried unanimously.
CONSIDER RENEWAL OF HOTEL AND RESTAURANT LIQUOR LICENSE AND AUTHORIZE CHAIR TO
SIGN-SIMON CORPORATION, DBA SIMON'S BAR AND GRILL: Bruce Barker, CountyAttorney,stated
Deputy William Wagner, Sheriffs Office, had no concerns regarding this renewal. (Change to tape
2005-26.)Commissioner Long moved to approve said renewal and authorize Chair to sign. The motion,
which was seconded by Commissioner Vaad, carried unanimously.
CONSIDER POLICYAND PROCEDURES MANUAL FOR PURCHASING CARD(P-CARD)PROGRAM:
Mr. Warden stated the credit cards will be used for small purchases, since many vendors in our area will
no longer accept purchase orders. He stated the cards will act as debit cards through an agreement with
Wells Fargo, and the Wells Fargo guidelines were used to form this manual. He stated that a supervisor
will have to approve all purchases,and there are strong controls in place which should result in a very small
percentage of misuse. Mr. Warden also stated the electronic reporting will improve efficiency, and help
reduce costs in the Accounting Department, and the cards will only be given to individuals who purchase
amounts under$200,or approximately 75-90 employees. Mr. Warden stated Barb Eurich,Controller,will
be the administrator of this program. Commissioner Geile stated that he believes the controls in place are
more than adequate. Commissioner Vaad commented that an audit statement about the controls should
be placed in the annual statement. Mr. Warden stated that Anderson and Whitney,Weld County's current
auditing firm, could review the manual and make note of changes that need to be made. Commissioner
Minutes, June 1, 2005 2005-1619
Page 2 BC0016
Geile moved to approve said manual. The motion,which was seconded by Commissioner Vaad, carried
unanimously.
CONSIDER WARRANTY DEED FOR POUDRE RIVER TRAIL PROPERTY - MARY JANE DURAN-
BLIETZ: Mr. Barker stated the warranty deed needs to be officially accepted to obtain the property. He
further stated that no monetary compensation was involved in this transaction as the Poudre River Trail
Board provided compensation. Commissioner Geile moved to accept said deed. The motion,which was
seconded by Commissioner Vaad, carried unanimously.
PLANNING:
CONSIDER IMPROVEMENTS AGREEMENTACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS (PRIVATE ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND ACCEPT
COLLATERAL FOR AMENDED SITE PLAN REVIEW,AMSPR#216-JOYCE GREENFIELD: Kim Ogle,
Department of Planning Services,stated the collateral in the amount of$38,000.00 is sufficient to complete
the work required for AMSPR#216,and recommended approval of this agreement. Commissioner Masden
moved to approve said agreement, authorize Chair to sign,and accept collateral. The motion,which was
seconded by Commissioner Long, carried unanimously.
CONSIDER IMPROVEMENTS AGREEMENT ACCORDING TO POLICY REGARDING COLLATERAL FOR
IMPROVEMENTS (PRIVATE ROAD MAINTENANCE), AUTHORIZE CHAIR TO SIGN, AND ACCEPT
COLLATERAL FOR FINAL PLAN, MF#1053-MARY F. CARLSON REVOCABLE LIVING TRUST AND
GEORGE B. CARLSON REVOCABLE LIVING TRUST: Mr. Ogle stated the collateral in the amount of
$137,750.75 is sufficient to complete the work required for MF#1053, and recommends approval of this
agreement. Peter Schei, Department of Public Works, also recommended acceptance and approval of
transportation items. He stated there is a road stabilization agreement for Weld County Road 84, which
required the applicant to pay42 percent of the costs.Commissioner Geile moved to approve said collateral
and authorize Chair to sign. The motion, which was seconded by Commissioner Long, carried
unanimously.
FIRST READING OF CODE ORDINANCE#2005-7, IN THE MATTER OF REPEALING AND REENACTING,
WITH AMENDMENTS,CHAPTER 5APPENDICES,OF THE WELD COUNTY CODE:ChairJerke called
up Ordinances #2005-7 and #2005-8 for discussion at the same time. Monica Mika, Department of
Planning Services,stated she completed a fee comparison with the surrounding counties,and presented
a copy of the Land Use Fee Comparisons, marked Exhibit A. She stated the major change will be in the
computation of the Use by Special Review(USR) permit fees,which will be assessed based on whether
the USR is considered to be minor or major. Ms. Mika compared the land use application types in other
municipalities and counties, and stated that although each entity computes fees differently. Exhibit A
contains the backup for how all fees were computed. Responding to Commissioner Geile concerning the
case in Douglas County where developers challenged the assessment of fees, Mr. Barker stated these
Ordinances will definitely comply. He further stated Ordinance#2005-8 includes a description of the fees,
as well as the authorization for the fees, which is in accordance with the Douglas County case.
Responding to Chair Jerke, Ms. Mika stated she did contact Boulder County; however, its fees are
incredibly low since only two or three percent of their building permits are allowed per year. Responding
to ChairJerke regarding notice, Mr. Barker stated we could send notice to large developers we have dealt
with in the past; however, all developments are affected,whether big or small. Ms. Mika stated the fees
included in Ordinance#2005-7 are effective as of this date, and staff will track the fees between now and
the Final Reading, in case of a change. She stated Appendix 5-K includes Building Permit fees which are
proposed based on the difference between manufactured and mobile homes, and the amount of time it
takes to inspect each type. Ms. Mika stated Appendix 5-M includes additional fees for Public Works based
on impact to roads and improvements. Responding to ChairJerke,Mr. Warden stated Frank Hempen,Jr.,
Minutes, June 1, 2005 2005-1619
Page 3 BC0016
Director of Public Works,originally broke down the fee by category; however, his analysis determined that
$150 per lot is the most appropriate fee, rather than number of units. Responding to ChairJerke regarding
the drainage fee for Recorded Exemptions, Mr. Warden stated there is no fee proposed for a single lot,
if it is located in an urbanized area. Ms. Mika stated the Flood Hazard Development and Geologic Hazard
Permits were moved from Appendix 5-J to Appendix 5-M. Responding to Commissioner Vaad, Mr. Warden
explained the Development Construction Permit fee is less for a dwelling unit than a non-dwelling unit
because it is expected that the non-dwelling units will be commercial-type developments with paved parking
lots and roads, requiring much more review than a single lot. Mr. Barker stated that the fees in Ordinance
#2005-8 will be effective after the Final Reading of the Ordinance,since State Statute does not allow them
to become effective prior to Final Reading. He also stated the only appeal available to those fees is directly
to the Board of County Commissioners. No public testimony was given. Commissioner Geile moved to
approve Code Ordinance#2005-7 on First Reading. The motion,which was seconded by Commissioner
Masden, carried unanimously.
FIRST READING OF CODE ORDINANCE#2005-8,IN THE MATTER OF REPEALING AND REENACTING,
WITH THE ADDITION OF ARTICLE VIII TO CHAPTER 5 REVENUE AND FINANCE, OF THE WELD
COUNTY CODE:Commissioner Geile moved to approve Code Ordinance#2005-8 on First Reading. The
motion, which was seconded by Commissioner Long, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. Code Ordinances#2005-7 and #2005-8 were approved on first reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
e being no further business, this meeting was adjourned at 10:10 a.m.
E La
`� BOARD OF COUNTY COMMISSIONERS
%V WELD COUNTY, COLORADO 1861 t O�--+� `/�i^w`t�0�..h William H. J e, Chair
e13Q [y '4 d a=unty Clerk to the Board '77-7 ,ei.--
M. i e, Pro-Tem
BY: 4xAstra c Aec--c„ X
Deputy Clerk t fie Board ( Q Coe
D�1vid�E. p kl\ a___/
Roberti. Masden
44
Glen Vaad _
Minutes, June 1, 2005 2005-1619
Page 4 BC0016
Hello