HomeMy WebLinkAbout20053722.tiff Ve\
Weld Library District
December 13, 2005
Weld County Commissioners
Weld County Administrative Offices
1400 N. 17th Avenue
Greeley, CO 80631
To Whom It May Concern:
Enclosed is one copy of the Weld Library District 2006 Adopted
Budget for your files.
If you have any questions, please do not hesitate to call Shirley
Quinn, Finance Manager at (970) 506-8566.
I, Janine Reid, certify that the attached is a true and accurate copy of
the adopted 2006 Budget of the Weld Library District.
Janine Reid, Executive Director
2005-3722
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Weld Library District
2006 Adopted Budget
Adopted December 12, 2005
Ira
Weld Library District
Committed to Excellence
1939 61st Avenue
Greeley, Colorado 80634
wvvw.weld.lib.co.us
Weld Library District
Finance Office
1939 61st Avenue
- Greeley, Colorado 80634
Annual Budget
- 2006
Adopted December 12, 2005
Board of Trustees
Brian Larson, President
Margery Curtiss, Vice President
Marie "Nomie" Ketterling, Secretary
Janine Freeman
Ray Peterson
Rosalie Martinez
Ron Baker
Weld Library District
Administrative Office
District Support Team
Janine Reid, Executive Director
Beth Hager, Associate Director
Shirley Quinn, Finance Manager
Eric Ewing, Human Resource Manager
Kelli Johnson, Public Information Coordinator
Kari Baumann, Farr Branch Manager
Susan Staples, Information Technology Manager
Nancy D'Albergaria, Development Coordinator
Bob Arellano, Facilities Maintenance Supervisor
Managers
Cindy Osborne, Centennial Park Branch Manager
Rita Kadavy, Outreach Services Manager
Charlene Parker, Lincoln Park Branch Manager
Eric Petersen, Technical Services Manager
Barb Wright, Carbon Valley Branch Manager
Luba Sawczyn, Collection Development Manager
I I I I I I I I I I I I I 1 I I 1 i 1
2006 Weld Library District Organization Chart
Board of Trustees Foundation Board
L_
Executive
Director
Admin
Support
Staff
I 1 1 I I I I I
Collection Technical Human Information Public Associate
Development Services Development Facilities Resources Technology Information Finance Director
Manager Manager Coordinator Resources Manager Public
Supervisor Manager Manager Coordinator Services
I I I I
Farr Centennial Lincoln Carbon
Regional Branch
Park Valley Outreach
Library Branch Branch Branch Department
Manager Library Library Library Manager
Manager Manager Manager
Table of Contents
Budget Message
Letter to the Board and Taxpayers 6
Revenue and Expenditure Graphs 9
Department Roles and Services
Farr Branch 10
Centennial Park Branch 10
Carbon Valley Branch 11
Lincoln Park Branch 11
Outreach Department 12
Collection Resources
_ Collection Development 12
Interlibrary Loan 13
Technical Services 13
District Support Services
Human Resources 13
Public Information 14
Information Technology 14
Finance 15
Development 15
Facilities Maintenance 16
2006 District Budget
Revenue Estimate 17-21
2006 Budget Notes 22
Budget Summary 23-25
Certification of Tax Levies 26-29
Resolutions 30-33
Lease Purchase Schedule 34
Capital Improvement Plan
Narrative 35-36
Item Description by Location 37-38
Strategic Goals/Plans 39-47
Department Budgets
Board of Trustees 48
Public Services
Associate Director for Public Services 49
Carbon Valley Branch 50
Centennial Park Branch 51
Farr Branch 52
Lincoln Park Branch 53
Outreach Department 54
4
Table of Contents
(Continued)
Collection Resources
Collection Development and Technical Services 55
Interlibrary Loan 56
District Support Services
Administration 57-58
Development 59
Executive Director 60
Facilities Maintenance 61
Finance 62
Human Resources 63
Information Technology 64
Public Information 65
Budget String Coding
Numeric Sort 66-69
Alpha Sort 70-73
5
- V
Weld Library District
December 12, 2005
Board of Trustees, Weld Library District Taxpayers:
It is our pleasure to present to you the 2006 Adopted Budget of the Weld Library District. This
budget was prepared by the finance office with input and direction from library managers,
members of the administrative support team, two members of the Board of Trustees and the
Executive Director. The general guidelines used to formulate this document include the
Mission Statement and Strategic Plan, information taken from the planning process, the
Capital Improvement Plan forecast for the next five years, and financial projections of revenues
and expenditures.
The Mission Statement of the District is as follows:
To offer free access to information, materials and services
to all residents of the District to stimulate ideas,
advance knowledge, and enhance the quality of life.
With the mission, values, principles and vision in mind, we established objectives and
determined the budget for 2006. The document, Strategic Goals 2006-2008, is included as a
comprehensive part of the 2006 budget. The goals in that document established to support
— the mission statement are:
• Governance —To maintain a strong, engaged Weld Library District Board of Trustees
that effectively governs and advocates for patrons and libraries.
• Funding — To manage revenues and expenditures in the most effective way.
• Points of Service — To provide points of access that will deliver library services in the
most efficient and effective way to the residents of the Weld Library District.
• Community Awareness —To raise community awareness of the resources and
_ services offered by the Weld Library District for all residents of the Weld Library
District.
The major source of revenue for the District is derived from a 3.249 mill levy applied to the
assessed value of Weld County property. Property tax, delinquent tax and specific ownership
taxes comprise 96% of the District's revenue. The remaining 4% consists of fines, fees,
copier usage, investment earning and miscellaneous revenues.
— - Administration
1939 61st Avenue
Greeley,CO 80634-7940
_ (970)506-8550
Fax:(970)506-8551
www.weld.lib.co.us
Property tax revenues from oil and gas and assessed property values are expected to
increase in 2006 by 26%. Oil and gas tax revenue accounts for about 36% of the property tax
revenue for 2006.
The expenditures of the district are comprised of salaries and benefits that equal 44% of the
budget, operating expenses add an additional 23.6%, capital outlay and capital
improvements when combined equal 4%, and the lease payment is approximately 10% of the
total budget. An additional 18.4% is the tax distribution to member libraries. The lease
payment is made due to issuance of the Certificates of Participation in 2001, which financed
construction and improvements to buildings throughout the District, the establishment of a
reserve fund for the Certificates and payment of issuance costs of the Certificates.
Overall revenues are projected to increase 22% above 2005 levels, with expenditures
increasing by 8.6%. Conservative expenditures should allow us to maintain our ability to
provide quality services and at the same time position ourselves for growth.
During the budget process, all of the budgets turned in by branch and department managers
were reviewed to ensure that spending objectives were taken into account to reflect any
increase in patron service levels, increased personnel needs, and any other areas that have
seen increased activity. We revised the five-year Capital Improvement Plan and added
expenditure projections through 2010. Based on budget requests and the five-year Capital
Improvement Plan, a preliminary year 2006 District Budget was formulated. This budget
consists of:
A summary budget listing revenues, expenditures, beginning and ending fund balances,
and fund transfers for the General, Construction and the Debt Service Funds.
The 5-year Capital Improvement Plan, plus narrative.
_ The 2006 budget will support the Weld Library District in achieving its vision and mission by
providing the necessary funding for the operation of four branch libraries, two bookmobiles and
six member libraries. In addition, the budget will support the evolving roles and services of the
District libraries and the increased responsibilities of the administrative staff. The major focus
in the year 2006 budget is to continue improving the collection and technology, as well as,
planning for additional staffing needs and phasing in new libraries in Southwest Weld County.
Overview
During 2005, the Weld Library District Board agreed to move forward with building a regional
library in Firestone and a full-service branch in Erie. The 2006 budget reflects increased hours
and staffing at the Carbon Valley Library to handle the existing overload and to prepare for the
regional library. The 2006 budget also includes some funds for an opening day collection for
the Erie Library.
The Growth Management Plan has been set into motion, resulting in a new organizational
chart, some shifting of roles and responsibilities throughout the District, and new job titles.
7
The 2006 budget includes the addition of 3.38 FTEs, including a new Erie Branch Manager
and a librarian to add to the staff of the Carbon Valley Library.
The capital budget shows an increase over 2005, due in part to Weld Library District moving to
a four year instead of a three year equipment replacement cycle and thus spending was
shifted from 2005 to 2006. We are committed to enhanced technology and expect to introduce
wireless Internet access to the public, an automated notification system for library materials
and more self-service options for library patrons in 2006.
The library materials budget, which includes books, newspapers and periodicals, cassettes,
online databases and videos, will comprise about 13% of the operating budget. Eventually we
intend to increase the library materials to 15% of the operating budget.
— Budgetary Accounting Basis
The budget calendar is driven by Colorado State Statute (29-1-108(4), C.R.S.) as well as
internal planning for completion of each phase. The process began in May with the
development of the Strategic Plan.
The Weld Library District budgetary procedure uses Basis of Accounting, a procedure in which
revenue and expenditures or expenses are recognized in the accounts and reported in the
financial statements. Basis of Accounting relates to the time the measurements are made,
regardless of the measurement focus applied.
The Weld Library District uses the modified accrual basis of accounting. This method
recognizes revenue in the year in which it becomes both measurable and available. Revenue
susceptible to accrual usually consists of property taxes assessed in 2005 and payable in
2006. Charges for services are recorded in the appropriate funds at year-end even though
they are unbilled. Expenditures are recorded when the related fund liability is incurred.
— This budget will be continuously evaluated to assure that funds are expended judiciously.
Respectfully submitted,
Janine A. Reid
Executive Director
Shirley inn, CPA
Finance Manager 8
Revenue
Specific Ownership Tax9% 4%All Other
ii
Property Tax
88%
Expenses
Lease Payment
10% Salaries & Benefits
44%
Distribution to
--"Illigil
Member Libraries
18.4%
Capital
Improvement
3%
Capital Outlay Operating
1% Expenses -
23.6%
9
_ Weld Library District
Roles and Services
Branch Library System
Public Services
Farr Branch
The Farr Branch Library serves a dual role as both a community, neighborhood library and the
resource library for the Weld Library District. To best serve the surrounding community, it
houses an extensive Children's collection as well as popular materials for teens and adults. To
help support the entire district, the Farr Branch has the largest print reference collection in the
District as well as access to many online databases. Staff are trained to assist patrons both in
person and remotely, whether by phone, email, or as a visitor on AskColorado, the statewide
Virtual Reference service.
The Farr Branch Library has unique collections to serve the particular needs of the small
business and non-profit communities in Weld County. These collections are separate from the
rest of the collection to encourage use.
Unique features of the Farr Branch Library include a fireplace with a comfortable reading area,
stained glass windows commissioned by local artist Carolyn Stuart, an inviting story time circle,
an outdoor Children's garden, a separate Young Adult area, a meeting room that can
accommodate up to 100 people and over 70 computers with access to the Internet and word
processing.
Centennial Park
Centennial Park Branch Library is a neighborhood library with services for all ages. As of
August, 2005 there were 87,833 items in the collection with room to expand to 95,000. This
collection includes adult, teen, and children's fiction and non-fiction materials in print, audio,
video, and electronic formats.
The children's, teen and adult areas are equipped with computer technology to provide the
public with additional resources and information. The computers are used for Microsoft Office
products, the Internet and educational games. In addition, the District subscribes to online
databases which provide complete research articles and resources, expanding the world of
information.
The Teen Research Center assists students from the area schools with their research
assignments. Volunteers from the community staff the Center, which operates from
September through May.
— 10
The Weld Library District's Genealogy collection is centralized at the Centennial Park Branch.
This collection includes all of the available archives of the Greeley Tribune from 1870, the _
Germans from Russia collection, census data, Colorado and Weld County resources. The
District subscribes to online genealogy databases to enhance the research capabilities. The
Genealogy Desk is staffed with volunteers in partnership with the Weld County Genealogical
Society. From June 2004 through June 2005, the Society contributed more than 750 volunteer
hours assisting patrons with their genealogical research.
Facilities at Centennial Park include a public meeting room that seats up to 50. The "apple"
provides a special area for the children's story times.
The Centennial Park building is also the home for the Outreach Department, Collection
Development, and Technical Services.
Carbon Valley Branch
The Carbon Valley Branch continues to serve as a neighborhood library, with an emphasis on
popular materials in all areas (books, cassettes, CD's, and DVD's). Materials are also available
in Spanish language format and large print. —
Serving the southwest part of Weld County, the Carbon Valley Branch strives to be a visible
presence in the community by partnering with the Tri-Town Chamber of Commerce, the local -
municipalities and schools.
The library offers quality programming for all ages, from birth to seniors, that encourages -
reading education and growth.
Computers are available for access to the Weld Library District's catalog and databases,
Internet and general PC use.
Lincoln Park Branch
The Lincoln Park Branch serves as a neighborhood library with an emphasis on popular materials as well as a strong large print collection and a growing collection of books and media
in Spanish. The branch maintains a large selection of popular, high-demand fiction titles
known as "Express Books," that are available for checkout immediately. Through its reference
and non-fiction collections, on-line databases, Internet access, and daily courier service
between the other District libraries, the Lincoln Park Branch strives to meet the needs of
elementary and secondary students as well as adult learners. —
11
A computer lab, which houses 8 computers, enables the Weld Library District to offer classes
to the public on a variety of computer related topics. The lab is also available to organizations
for computer instruction to their staff or clients. When not used for classes, the lab is open to
the public for personal computer use.
The Lincoln Park Branch offers a wide variety of programs for children and adults that
encourage reading, literacy, education and cultural diversity.
Outreach Department
The Weld Library District Outreach Department embraces the mission and vision of the Weld
Library District.
The Outreach Department is committed to serving as an effective extension of the Weld
Library District by providing equitable service delivery to communities, neighborhoods and
individuals. This department operates in cooperation with other Branch and Member libraries
in the Weld Library District service areas.
The Outreach Department provides popular materials in various formats and reading readiness
material for families. These services are provided to schools, daycare centers, preschools,
assisted living centers and senior centers in areas where economic, geographic, linguistic and
other barriers hinder access to branch or member libraries. The department promotes and
encourages future library use among its customers.
Two mobile units provide Bookmobile service to Weld Library District residents. The
Bookmobiles serve as traveling neighborhood libraries with an emphasis on services and
materials for children and senior citizens. A children's popular paperback collection has been
established to allow a greater number of materials to be carried on the Bookmobiles. Each
Bookmobile carries collections of 4,000 to 5,000 books and non-printed materials. Emphasis
is on fiction materials for both children and adults, with smaller non-fiction collections. The
Bookmobiles are connected to the WLD online catalog for immediate access to the entire
collection of the Weld Library District.
COLLECTION RESOURCES
Collection Development
The Collection Development department selects and manages the collection and resources of
the entire branch system. The department coordinates all collections including books,
periodicals, media and databases, provides efficiency in ordering, receiving, weeding and
maintaining a quality collection and strives to balance district-wide collection needs with unique
local branch needs.
12
Interlibrary Loan
Interlibrary Loan supports the educational, recreational and information needs of the Weld
Library District community, as well as sharing resources with other libraries. This expands the
range of materials available beyond local physical and electronic collections. Interlibrary Loan
borrows and lends materials from a network of libraries on a local, state and national basis.
Interlibrary Loan enables libraries to provide the broadest range of materials and supplement
collections. This is completed in an efficient and timely manner through established policies
and procedures.
Technical Services —
Technical Services Department is responsible for organizing and describing the materials
acquired by the District, its member libraries, and its affiliated libraries using internationally -
accepted standards of cataloging and subject access. This organization and description of
materials is provided as a service to patrons and staff through the online catalog, Horizon, and
is the foundation for other basic library services, such as circulation, materials management,
collection development, and acquisitions. As well, Technical Services maintains the integrity of
the data contained in Horizon.
Technical Services processes and mends materials so that they may be easily accessed and
used by patrons and staff. The department also processes and mails overdue and hold
notices for the Branch system as a service to patrons and staff. This department tracks —
periodicals for the Branch system as a service to patrons and staff. Technical Services
maintains a knowledgeable, positive, and approachable staff that keeps the needs of the
District patrons and staff at the forefront.
DISTRICT SUPPORT SERVICES
District Support Services is responsible for the operation of the branch library system, —
management of the District budget, long-range planning for the District and oversight of
centralized services to all branch and member libraries. District Support Services is located at
the Farr Branch Library. —
Human Resources
The Human Resources Department ensures that employees have a quality employment
experience by providing excellent Human Resource Services, which include employee
relations, salary and benefits analysis and implementation, performance management and
training.
The Department selects and develops talented individuals who can and will become the future —
leaders of the organization.
13
The Human Resources Department identities training needs and coordinates training. Training
for management and staff will build skills in providing customer service, using technology and
developing the individual's career which will foster a confident, resourceful and knowledgeable
staff.
The Human Resources Department supports the use of volunteers by providing volunteer
coordinators to fully utilize and create a quality volunteer experience for the individual and the
Library District.
Public Information Department
The Public Information Department is responsible for the following major functions:
• Building relationships through education and open communication with all representatives
of the local media.
• Coordinating all press releases, columns, press conferences, media kits and information
packets that are distributed to increase awareness and knowledge about Weld Library
District.
• Serving as the hub of all communication throughout the branch and member libraries of the
District.
• Providing collateral material and everyday tools to assist staff.
• Coordinating and working with graphic designers, printers and specialty item vendors.
Information Technology
The Information Technology staff provides support for all technology related issues and
projects including:
• Purchase, inventory, installation, upgrades, backup, maintenance, troubleshooting and
repair of:
• Automation systems, including public assess catalog (HIP), circulation, cataloging,
acquisitions and other add-on programs and server hardware.
• Wide Area Network including frame relay telecommunications, network equipment and
web server for the District.
• Local Area Network for branches including workstations, printers, peripherals and
cabling.
• Negotiate contracts with vendors for service and/or maintenance of automation services,
telecommunications, Internet service, and network equipment.
• Budget for all technology equipment for branches, outreach services and administration,
and for technology related District services to member libraries.
• Apply for technology-related grants.
14
Finance Department
Finance is responsible for all of the accounting functions of Weld Library District. This includes
accounting for payables, receipt of cash, maintaining an accurate general ledger, generating
paychecks and preparation of financial statements. In addition, the Finance Department is
responsible for coordination and development of the annual budget. Finance implements
internal control policies and procedures. Finance provides financial information useful in
making resource allocation decisions, assessing services and evaluating the district's ability to
provide services. Further detail of various functions is provided as follows:
Payroll — responsible for proper payments to employees and for payment of payroll liabilities.
Cash Management— responsible for receipt of monies, maintaining banking relationships and
providing general cashiering operations along with investment of District funds.
Accounts Payable — process payments for merchandise and services. In most instances this
is supported by a valid purchase order being placed with vendors.
Fiscal Reports — preparing bank reconciliations and general ledger account reconciliations and
reports for use in analyzing various financial functions of the Weld Library District.
Procurement Cards —Administering a procurement card program to facilitate district purchases
as well as monitoring the program and payment of monthly statements.
Accounting Procedures — assure compliance with applicable laws and policies governing
financial transactions and provide timely and accurate information. Accurately record all
resources and assets by adhering to Generally Accepted Accounting Principles (GAAP) of
fund accounting. The finance department interfaces with the auditors in preparation of the
annual report by providing the necessary accounting records and documents.
Budget preparation — prepare the budget document including all supporting schedules.
Development Department —
The Development Department is responsible for the Weld Library District Foundation. The
mission of the Weld Library District Foundation is to generate funding to enhance the programs
and resources of the Weld Library District.
The Development Department is responsible for fund raising activities of the Weld Library —
District. This is accomplished through the following activities:
• Grant Writing — research and evaluate grant opportunities, prepare grants, and administer
grants
• Donor Activities — cultivate donors, maintain donor records, and recognize donors
• Funding Opportunities — identify potential businesses and coordinate business solicitation
activities 15
• Marketing Activities —work with Public Information Coordinator to develop Foundation
marketing materials and schedule presentations to organizations about the Weld Library
District Foundation
• Foundation Board — meet regularly with Foundation Board of Directors and committees
Facilities Maintenance Department
The Facilities Maintenance Department is responsible for maintaining the buildings and
grounds of the Weld Library District, to ensure they are clean, comfortable, welcoming, secure,
open and available to all people regardless of age, gender, sexual orientation or physical
limitations.
The Facilities Maintenance Department is responsible for the hiring, training and scheduling of
the custodial staff, as well as the purchasing and maintenance of equipment and supplies at all
branches. The hiring of outside services and contractors and the supervision of community
service workers and volunteers for custodial duties is provided by the Facilities Maintenance
Department.
The Facilities Maintenance Department is available to assist staff and management in the daily
operations of the library at all branches.
16
WELD LIBRARY DISTRICT
Budgeted Revenue
FY 2006
.r 4i] 2006 2098-
TAXES
_ Property Taxes $7,089,351 $8,608,491 $8,606,769 $10,722,465
Delinquent Taxes
Abated Taxes 103,879
-- Specific Ownership Taxes 906,280 857,839 971,380 978,782
TOTAL TAXES 7,995,631 9,466,330 9,578,149 11,805,126
OTHER REVENUE
Charge for Services 24,324 22,000 27,148 25,000
Intergovernmental Revenue -
Fines, & Fees 74,947 75,000 92,439 80,000
Earnings on Investments 84,540 177,100 226,407 180,000
Donations 2,178 4,000 - 2,000
-- Grants 9,241 15,000 200 15,000
Contributions - In Kind 113,750 113,750 113,750 113,750
Miscellaneous 9,487 - 12,081 6,000
TOTAL MISCELLANEOUS 318,467 406,850 472,025 421,750
TOTAL REVENUE $8,314,098 $9,873,180 $10,050,174 $12,226,876
17
WELD LIBRARY DISTRICT
Budgeted Revenue& Expenditures
FY 2006
x 100E l r' 2005 SOS
140iti4- A000e4 Eittrnatiod Molts
ESTIMATED RESOURCES
-- Beginning Fund Balance $7,118,223 $6,677,634 $6,661,653 $7,907,978
Estimated Revenue
Property Tax 7,089,351 8,608,491 8,606,769 10,722,465
Other Revenue 1,224,747 1,264,689 1,329,655 1,504,411
Total Estimated Revenue 8,314,098 9,873,180 9,936,424 12,226,876
Total Revenue 15,432,321 16,550,814 16,598,077 20,134,854
ESTIMATED EXPENDITURES
Total Operating Expenses 6,505,886 6,409,695 6,007,166 6,946,522
Capital Outlay 1,121,534 1,342,785 1,193,149 1,713,940
Grants-In-Aid
Northern Plains (Ault) 150,916 158,659 158,659 175,407
Eaton 177,810 206,971 206,971 272,630
Ft. Lupton 368,042 514,590 514,590 598,793
Hudson 108,729 137,835 137,835 267,478
Johnstown 145,349 182,583 182,583 228,268
Platteville 192,402 289,146 289,146 346,418
TOTAL EXPENDITURES 8,770,668 9,242,264 8,690,099 10,549,456
Ending Fund Balance $6,661,653 $7,308,550 $7,907,978 $9,585,398
DESIGNATION OF FUND BALANCE
Operating Reserve 1,445,723 1,602,424 3,504,180 4,052,138
Emergency Reserve 237,482 283,990 287,344 354,154
Capital Improvement Reserve 1,000,000 1,072,136 1,266,454 2,562,439
Library Materials Reserve 583,333 350,000 350,000 116,667
Opening Day Collections Reserve 3,395,115 4,000,000 2,500,000 2,500,000
TOTAL ENDING FUND BALANCE $6,661,653 $7,308,550 $7,907,978 $9,585,398
18
WELD LIBRARY DISTRICT
Budgeted Expenditures
FY 2006
Sp
alit `-
OPERATING
Salaries and Fringe Benefits $3,578,347 $4,221,428 $4,072,521 $4,516,571
Bank Fees 3,956 2,640 3,440 3,900
Minor Equipment 25,529 29,309 27,052 30,964
... Janitorial Supplies 12,487 15,684 14,671 17,620
Operating Supplies 70,079 86,009 74,138 84,420
Technical Processing Supplies 36,501 27,631 31,554 72,486
Postage 25,431 25,087 23,323 27,651
._ Printing 30,518 38,841 31,319 28,680
Memberships 7,147 9,160 8,234 12,775
Public Relations 50,832 55,439 36,198 51,296
Programs 27,881 39,253 29,275 38,550
Elec.-Utilities 82,507 104,300 100,462 108,500
Water&Sewer 5,768 7,200 5,396 8,550
Natural Gas 22,654 34,900 28,437 38,482
Telephones 80,191 89,695 62,976 79,992
Disposal Services 3,333 4,727 3,692 3,825
High Plains RLSS agreement - 7,500 - -
Professional Contracts 170,710 213,506 196,521 268,769
Gasoline Motor Oil,Lubricants 5,069 7,000 6,316 8,000
Repair maint.-bldg 22,571 30,784 37,051 43,019
Repair maint.-bookmobile 14,073 19,600 13,082 18,000
Repair maint.- office equip. 12,649 10,760 10,688 9,514
Repair maint.-computer 1,528 9,125 401 7,875
Repair maint.-on-line comp 22,758 45,159 21,993 37,070
Repairmaint.-other equip. 8,035 9,445 10,069 9,250
Tuition Reimbursement 27,443 20,000 11,145 18,000
Local Travel&Mileage 12,632 15,042 14,904 22,640
Staff Development - 33,500 28,133 27,475
.._ Out-of-town Travel 23,298 12,980 5,405 26,875
Conferences&Meetings 36,935 35,680 18,774 18,175
Treasurer's Fee 106,470 129,070 129,070 156,992
Books 498,765 544,499 557,671 486,884
.,_ Newspapers/periodicals. 31,058 38,800 38,800 40,800
Cassettes 13,558 22,248 22,248 33,000
Compact discs 28,480 32,535 54,070 95,000
Microfilm - 100 - -
Software 23,751 38,849 30,505 51,115
Video 35,646 28,325 58,618 72,000
Other Expense 17,893 5,810 857 2,750
Online Databases 111,709 112,448 112,448 168,000
Insurance 73,390 76,439 74,018 83,500
- Rent Contribution-in-kind 113,750 113,750 113,750 113,750
Equipment Rentals - 5,438 1,692 3,807
TOTAL OPERATING $5,475,332 $6,409,695 $6,120,917 $6,946,522
CAPITAL OUTLAY
Lease(operating transfers out) 996,842 1,006,870 983,125 1,006,670
Erie Opening Day Collection(trsfr out) 250,000
— Contingency 33,714 50,000 47,366 50,000
Improvements to Bldgs 711,917 - - 21,750
Equipment/furn over$500 15,221 26,865 16,912 26,370
Computer Equip. 45,331 31,200 15,930 38,250
._. Capital Improvement Equipment 349,065 227,850 129,816 320,900
TOTAL CAPITAL OUTLAY $2,152,090 $1,342,785 $1,193,149 $1,713,940
Distribution to Member Libraries 1,143,248 1,489,784 1,489,784 1,888,994
TOTAL DIST TO MEMBER LIBRARIES $1,143,248 $1,489,784 $1,489,784 $1,888,994
TOTAL EXPENDITURES $8,770,670 $9,242,264 $8,803,850 $10,549,456
19
WELD LIBRARY FINANCE CORPORATION
Debt Service Fund
Budget FY 2006
Beginning Fund Balance $996,895 $990,678 $987,610
Revenues:
— • Earnings on Investments 429 500 23,049
Other Sources:
Operating Transfers In 1,005,543 1,004,917 1,006,670
Total Revenue $2,002,867 $1,996,095 $2,017,329
Expenditures:
Debt Service
COP's 2001 Series
Principal $485,000 $505,000 $525,000
Interest 524,887 501,870 481,670
Miscellaneous
Cash Management Fee 2,302 1,615 2,000
Total Expenditures 1,012,189 1,008,485 1,008,670
Ending Fund Balance $990,678 $987,610 $1,008,659
•
20
WELD LIBRARY FINANCE CORPORATION
Construction Fund
Budget FY 2006
� ,j*tr 3
Beginning Fund Balance $0 $0
Revenues:
Earnings on Investments 250,000 200,000
Other Sources:
Operating Transfer in from G/F 250,000 250,000
Proceeds of Certificates of Participation 10,274,569 10,300,000
Total Revenue $10,774,569 $10,750,000
Expenditures:
Cost of Issuance 272,941 300,000
Architectural & Engineering Fees 612,428 850,000
Opening Day Collection Books 250,000 250,000
Miscellaneous
Cash Management Fee 5,000 5,000
1,140,369 1,405,000
Debt Service
COP's 2001 Series
Principal $260,000 $260,000
Interest 357,525 357,525
617,525 617,525
Total Expenditures 1,757,894 2,022,525
Ending Fund Balance $9,016,675 $8,727,475
21
Weld Library District
2006 Budget
Notes
1. Salaries include a 2.0% COLA increase and a 3.5% increase through the
merit system with an estimated 15% increase in health insurance. The
District will also add 3.38 FTE's of staff.
Merit Increase
Salary increases will range from 0% to 5.5% based on merit. The overall
increase to the salary budget will be held to 5.5%.
New Staff
Centennial Park 1 Page 15
Carbon Valley 1 Librarian 40
Carbon Valley 3 Library Assistants 15 (incr. hrs)
Erie 1 Branch Manager 40
Administration 1 Custodian 5 (incr. hrs)
Administration 1 Office Assistant 20
2. Capital Improvements include $314,900 for replacement of existing computer
and other equipment nearing obsolescence.
3. A Construction Fund Budget has been completed for the issuance of the
Certificates of Participation for the new southwest Weld County libraries.
4. Books for Erie library to be purchased at the end of 2006 will be taken from
capital reserve (General Fund) and budgeted in the Construction Fund in the
amount of$250,000.
22
2006 Budget Request
December 12,2005
I .,. DiSt*
r1 0 - : en tapi *St* TOTAL
6112 Reg.salaries
— 6118 Sick&vac
6136 Workers comp
6138 Health ins
6140 'FICA
6144 Retirement
6146 Substitutes -
TOTAL SAL&FB 921,754 753,477 270,237 436,793 259,766 1,874,544 4,516,571
_ 6000 Distribution to member libraries 1,888,994 1,888,994
6010 Contingency 50,000 50,000
6205 Bank fees 3,900 3,900
6220 Minor equipment 5,435 4,418 5,400 1,405 1,230 13,076 30,964
. 6236 Janitorial supplies 17,620 17,620
6249 Operating supplies 15,214 19,161 10,182 9,606 1,653 28,604 84,420
6250 Tech processing supplies 72,486 72,486
6310 Postage 259, 518. 150. 300 296 26,128 27,651
6320 Printing 28,680 28,680
6340 Memberships 500 400 150 200 125 11,400 12,775
6345 Public relations 900 150 50,246 51,296
6358 Programs 1,250 625 2,100 1,000 575 33,000 38,550
6362 Electric 50,000 39,000, 4,500 15,000 108,500
..- 6364 Water&sewer 3,400 1,800' 2,500 850 8,550
6365 Naturalgas 22,365_ 6708 1,409 8,000 38,482
',
6367 Telephones 9,344 10,033, 6,492 9,153 5,330 39,640 79,992
6369 Disposal services 1,545 1,600 180 500 3,825
6378 High Plains RLSS courier -
6379 Professional contracts 400 500 500 450 266,919 268,769
6380 Gasoline,motor oil,lubricants 8,000 0 8,000
6382 Repair maint.-bldg 43,019 43,019
_. 6384 Repair maint.-bookmobile 18,000 18,000
6385 Repair maint.-office equip. 2,900 4,900 624 940 150 9,514
6387 Repair maint.-computer .550 350 2,900 475 3,600 7,875
6388 Repair maint.-on-line comp 5,450 0 31,620 37,070
_ 6389 Repair maint.-other equip. 5,800 3,200 250 9,250
6393 Tuition reimbursement 18,000 18,000
6394 Local travel&mileage 608 700 3,000 203 1,429 16,700 22,640
6395 Staff development 27,475 27,475
6396 Out-of-town travel 500 350 1,200 24,825 26,875
_
6397 Conferences&meetings 400 1,150 1,200 15,425 18,175
6398 Treasurers fee 156,992 156,992
6410 Books 486,884 486,884
6425 Newspapers/periodicals 40,800 40,800
—' 6430 Cassettes 33,000 33,000
6460 Compact discs _ 95,000 95,000
6470 Microfilm
6480 Software 2,660. 2250 970 1,530. 160 43,545 51,115
"- 6490 video 72,000 72,000
6495 :Other expense 500 2,250 2,750
6496 Online databases _ 168,000 168,000
6510 Insurance 10,000 73,500 83,500
- 6520 Equipment rental 669 1,140 1,998 3,807
6940 Improvements to buildings 6,000 15,000 750 21,750
6952 Equip/furniture-over$500 4,520 8,300 5,600 8,500 7,750 34,670
6954 Computer Equipment 2,200 27,750 29,950
__ 6985 Lease 1,006,670 1,006,670
1,056,473 879,330 317,544 499,580 309,589 3,906,626 - 1,888,994 9,864,806
6980 Capital improvements 109,100 76,000 27,900 32,000 16,200 59,700 320,900
,_
TOTAL 1,165,573 955,330 345,444 531,580 325,789 3,966,326 - 1,888,994 10,185,706
23
2006 Location ' 'I I a rr f I '
I � � CI I1
Department 5 � , �.
6000 Tax Distrbtn-member libraries 1,888,994
6010 Contingency 50,000
6205 Bank fees 3,900
6220 Minor equipment 1,000 300 575 6,276 500 250
6236 Janitorial supplies
6249 Operating supplies 7,000 350 275 10,320 2,20.0 500 1,600
6250 Tech processing supplies - - - -
6310 Postage 1,000 550 518 900
6320 Printing 625 27,255 500
6340 Memberships 1,000 1,000 205 1,435 725 4,500 1,040
6345 Public relations 37,246 13,000
6358 Programs 26,550 5,950
6362 Electric
6364 Water&sewer
6365 Natural gas
6367 Telephones 39,640
6369 Disposal services - -
6378 High Plains RLSS Courier - -
6379 Professional contracts 64,600 33,350 6,800 44,000 10,750 24,830
6380 Gas, motor oil,lubricants
6382 Repair maint.-bldg
6384 Repair maint.-vehicle
6385 Repair maint.-office equip
6387 Repair maint.-computer 3,600
6388 Repair maint.-online comp 28,925
6389 Repair maint.-other equip.
6393 Tuition reimbursement 18,000
6394 Local travel&mileage 1,000 1,600 1,640 800 2,430 4,450 650
6395 Staff development 27,475
6396 Out-of-town travel 300 1,000 750 1,750 1,700 12,500 725
6397 Conferences&meetings 500 950 250 250 1,300 7,375 3,240
6398 Treasurers fee 156,992
6410 Books
6425 Newspapers/periodicals
6430 Cassettes
6460 Compact discs
6470 Microfilm
6480 Software _. .. . ..36,545 5,500
6490 Video/DVD
6495 Other expense 500 300 50
6496 Online databases - - -
6510 Insurance 73,500
_.... ___
_._ 6520 Equipment rentals 1,748
Capital Outlay - - - - --
6940 Improvements to Bldgs - - - - - -
6952 Equipment over$500 1,250
6954 Computer equip. 2,200 350 20,800
6980 Capital improvement 59,700
TOTAL PER DEPARTMENT 2,347,499 2,800 5,500 63,070 93,281 149,751 100,068 42,635
24
2006 Location , I j
i Total per
Department
6000 Tax Distrbtn-member libraries 1,888,994
6010 Contingency 50,000
6205 Bank fees 3,900
6220 Minor equipment 800 2,810 565 13,076
6236 Janitorial supplies 17,620 17,620
6249 Operating supplies 750 3,809 1,800 28,604
6250 Tech processing supplies _ 72,486 72,486
6310 Postage 350 12,810 10,000 26,128
6320 Printing 300 28,680
6340 Memberships 995 450 50 11,400
6345 Public relations 50,246
— 6358 Programs 500 33,000
6362 Electric
6364 Water&sewer -
_ 6365 Natural gas
6367 Telephones _ 39,640
6369 Disposal services - -
6378 High Plains RLSS Courier -
6379 Professional contracts 31,539 41,450 9,600 266,919
6380 Gas, motor oil,lubricants -
6382 Repair maint.-bldg 43,019 43,019
•
6384 Repair maint.-vehicle
— 6385 Repair maint.-office equip -
6387 Repair maint.-computer 3,600
6388 Repair main[. online comp 2,695 31,620
6389 Repair maint.-other equip. 250 250
6393 Tuition reimbursement 18,000
6394 Local travel&mileage 300 2,430. 1,100 300 16,700
__ 6395 Staff development 27,475
6396 Out-of-town travel 1,800 3,500 800 24,825
6397 Conferences&meetings _ 760 700. 100, 15,425
6398 Treasurers fee _ 156,992
— 6410 Books 486,884 4.86,884
6425 Newspapers/periodicals 40,800 40,800
6430 Cassettes _ 33,000 33,000
6460 Compact discs 95,000 95,000
6470 Microfilm -
-
6480 Software 1,500 43,545
-
6490 Video/DVD 72,000 72,000
— 6495 Other expense 400 500 500 2,250
•
6496 Online databases 168,000 168,000
6510 Insurance 73,500
'
6520 Equipment rentals 250' 1,998
-
Capital Outlay -
6940 Improvements to Bldgs -
_ 6952 Equipment over$500 6,500 _ 7,750
6954 Computer equip. 3,000 1,400 27,750
6980 Capital improvement 59,700
TOTAL PER DEPARTMENT 5,755 102,808 1,042,494 25,115 3,980,776
25
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments *
* School governments must use forms provided by the Colorado Department of Education (303) 866-6600.
TO: County Commissioners of Weld County, Colorado. The Library Board
(governing board)
of the Weld Library District hereby certifies the following mill levies to be extended upon the
(name of local government)
GROSSZ assessed valuation of$ 3,223,987,650 . Submitted this date: December 12, 2005
PURPOSE LEVY REVENUE
1. General Operating Expenses [This includes
fire pension,unless fire pension levy is voter-
approved;if so,use Line 7 below.] 3.249 mills $ 10,474,736
2. (Minus)Temporary Property Tax Credit/
Temporary Mill Levy Rate Reduction,
39-1-111.5, C.R.S. < > mills t $ < >
+ IF THE CREDIT DOES NOT APPLY TO the General Operating Expenses levy
+ PLEASE INDICATE HERE THE LEVY TO WHICH THE CREDIT APPLIES
SUBTOTAL 3.249 mills $ 10,474,736
3 General Obligation Bonds and Interest
[Special districts must certify separately for each
debt pursuant to 32-1-1603,C.R.S.;see Page 2 of
this form. If bond levy ended last year,enter date/name]. mills $
4. Contractual Obligations Approved At
Election mills $
5. Capital Expenditures [These revenues are not
subject to the statutory property tax revenue limit if
they are approved by counties and municipalities
throughpublic hearings pursuant to 29-1-301(1.2)
C.R.S. and for special districts though approval from
the Division of Local Government pursuant to 29-1-
302(1.5)C.R.S.or for any entity if approved at
election.] mills $
6. Refunds/Abatements [if the gov't.entity is in more
than one county,the levy must be uniform throughout the
entity's boundaries]. .032 mills $ 103,428
7. Other(specify): mills $
TOTAL mills $
NOTE: Certification must be carried to three decimal places only.
NOTE: If you certify to more than one county, you must certify the same levy to each county.
NOTE: If your boundaries extend into more than one county,please list all counties here:
Counties:
Contact person: Daytime
(print) Janine Reid phone: (970) 506-8563
Signed: Title: President, Weld Library District
Send one completed copy of this form to the Division of Local Government(DLG),Room 521,1313 Sherman Street,Denver,
Colorado 80203 when you submit it to the Board(s)of County Commissioners. Questions?Call DLG at(303)866-2156.
j As reported by County Assessor in final certification of valuation; use NET Assessed Valuation to calculate any levy.
Form DLG 70(rev 7/03)
26 Page of 2
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2005 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
WELD LIBRARY DISTRICT, COLORADO, FOR THE 2006 BUDGET YEAR.
WHEREAS, the Library Board of the Weld Library District has adopted the
annual budget in accordance with the Local Government Budget Law, on
December 12, 2005, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $10,474,736
WHEREAS, the 2005 valuation for assessment for the Weld Library
District as certified by the Weld County Assessor is $3,223,987,650
NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld
Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the Weld Library District during the 2006 budget year, there is hereby levied a
tax of 3.249 mills upon each dollar of the total valuation for assessment of all
taxable property within the District for the year 2005.
Section 2: That the District Library Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Weld County,
Colorado, the mill levies for the Weld Library District as hereinabove determined
and set.
ADOPTED, this 12th day of December, A.D., 2005.
ATTEST:
President, Library Board
ATTEST:
Secretary, Library Board
27
CERTIFICATION OF TAX LEVIES for NON-SCHOOL Governments *
* School governments must use forms provided by the Colorado Department of Education(303) 866-6600.
TO: County Commissioners of Boulder County, Colorado. The Library Board
(governing board)
of the Weld Library District hereby certifies the following mill levies to be extended upon the
(name of local government)
GROSS] assessed valuation of$ 76,247,830 . Submitted this date: December 12, 2005
PURPOSE LEVY REVENUE
1. General Operating Expenses [This includes
fire pension,unless fire pension levy is voter-
approved; if so,use Line 7 below.] 3.249 mills $ 247,729
2. (Minus) Temporary Property Tax Credit/
Temporary Mill Levy Rate Reduction,
39-1-111.5, C.R.S. < > mills $ $ < >
+ IF THE CREDIT DOES NOT APPLY TO the General Operating Expenses levy
+ PLEASE INDICATE HERE THE LEVY TO WHICH THE CREDIT APPLIES
SUBTOTAL 3.249 mills $ 247,729
- 3• General Obligation Bonds and Interest
[Special districts must certify separately for each
debt pursuant to 32-1-1603,C.R.S.;see Page 2 of
this form. If bond levy ended last year,enter date/name]. mills $
4. Contractual Obligations Approved At
Election mills $
5. Capital Expenditures [These revenues are not
subject to the statutory property tax revenue limit if
they are approved by counties and municipalities
through public hearings pursuant to 29-1-301(1.2)
C.R.S.and for special districts though approval from
the Division of Local Government pursuant to 29-1-
302(1.5)C.R.S.or for any entity if approved at
election.] mills $
_ 6. Refunds/Abatements [if the gov't.entity is in more
than one county,the levy must be uniform throughout the
entity's boundaries]. .032 mills $ 452
- 7. Other(specify): mills $
TOTAL mills $
- NOTE: Certification must be carried to three decimal places only.
NOTE: If you certify to more than one county, you must certify the same levy to each county.
NOTE: If your boundaries extend into more than one county, please list all counties here:
- Counties:
Contact person: Daytime
(print) Janine Reid phone: (970) 506-8563
Signed: Title: President, Weld Library District
- Send one completed copy of this form to the Division of Local Government(DLG),Room 521,1313 Sherman Street,Denver,
Colorado 80203 when you submit it to the Board(s)of County Commissioners. Questions?Call DLG at(303)866-2156.
__ j As reported by County Assessor in final certification of valuation;use NET Assessed Valuation to calculate any levy.
Form DLG 70(rev 7/03) 28 Page of 2
RESOLUTION TO SET MILL LEVIES
A RESOLUTION LEVYING GENERAL PROPERTY TAXES FOR THE
YEAR 2005 TO HELP DEFRAY THE COSTS OF GOVERNMENT FOR THE
WELD LIBRARY DISTRICT, COLORADO, FOR THE 2006 BUDGET YEAR.
WHEREAS, the Library Board of the Weld Library District has adopted the
annual budget in accordance with the Local Government Budget Law, on
December 12, 2005, and
WHEREAS, the amount of money necessary to balance the budget for
general operating expenses is $247,729
WHEREAS, the 2005 valuation for assessment for the Weld Library
District as certified by the Boulder County Assessor is $2,530,360
NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld
Library District, Colorado:
Section 1: That for the purpose of meeting all general operating expenses
of the Weld Library District during the 2006 budget year, there is hereby levied a
tax of 3.249 mills upon each dollar of the total valuation for assessment of all
taxable property within the District for the year 2005.
Section 2: That the District Library Director is hereby authorized and
directed to immediately recertify to the County Commissioners of Boulder
County, Colorado, the mill levies for the Weld Library District as hereinabove
determined and set.
ADOPTED, this 12th day of December, A.D., 2005.
ATTEST:
President, Library Board
ATTEST:
Secretary, Library Board
29
RESOLUTION TO ADOPT BUDGET
A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR EACH
FUND AND ADOPTING A BUDGET FOR THE WELD LIBRARY DISTRICT, COLORADO,
FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY 2006,
AND ENDING ON THE LAST DAY OF DECEMBER 2006.
WHEREAS, the Library Board of the Weld Library District has appointed Janine Reid,
Weld Library District Executive Director, to prepare and submit a proposed budget to said
governing body at the proper time; and
WHEREAS, Janine Reid has submitted a proposed budget to this governing body for
its consideration; and
WHEREAS, upon due and proper notice, published or posted in accordance with the
law, said proposed budget was open for inspection by the public at a designated place, a
public hearing was held on December 12, 2005, and interested taxpayers were given the
opportunity to file or register any objections to said proposed budget.
NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld Library
District, Colorado:
Section 1. That estimated expenditures for each fund are as follows:
General Fund $10.549.456
Debt Service Fund $1,008,670
— Construction Fund $2.022,525
Section 2. That estimated revenues for each fund are as follows:
General Fund:
— From unappropriated surpluses $7,907,978
From sources other than general
_ property tax 1,504,411
From the general property tax
levy 10,722,465
Total General Fund $20,134,854
Debt Service $2.017.329
Construction Fund $10.750.000
30
Resolution to Adopt Budget
Page 2
Weld Library District
Section 3. That the budget, as submitted, amended, and hereinabove summarized
by fund, hereby is approved and adopted as the budget of the Weld Library District for the
year stated above.
Section 4. That the budget hereby approved and adopted shall be signed by the
President, Weld Library District Board, and made a part of the public records of the District.
ADOPTED, this 12th day of December, A.D., 2005.
Attest:
President, Library Board
Attest:
Secretary, Library Board
31
RESOLUTION TO APPROPRIATE SUMS OF MONEY
A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE
VARIOUS FUNDS AND SPENDING AGENCIES, IN THE AMOUNTS AND FOR
THE PURPOSE AS SET FORTH BELOW, FOR THE WELD LIBRARY
DISTRICT, COLORADO, FOR THE 2006 BUDGET YEAR.
WHEREAS, the Library Board has adopted the annual budget in
accordance with the local Government Budget Law, on December 12, 2005 and
WHEREAS, the Library Board has made provision therein for revenues in
an amount equal to or greater than the total proposed expenditures as set forth in
said budget, and
WHEREAS, it is not only required by law, but also necessary to
appropriate the revenues provided in the budget to and for the purposes
described below, so as not to impair the operations of the District.
NOW, THEREFORE, BE IT RESOLVED by the Library Board of the Weld
Library District, Colorado:
That the following sums are hereby appropriated from the revenue of each
fund, to each fund, for purposes stated:
General Fund:
Current Operating Expenses $8,835,516
Capital Outlay 1,713,940
Emergency Reserve 0
_ Debt Service 0
Total General Fund $10.549,456
Debt Service Fund:
Principal & Interest & Other $1,008.670
Construction Fund:
Principal & Interest $ 617,525
Other Expenditures 1.405.000
Total Construction Fund $2,022.225
32
ADOPTED, this 12th day of December, A.D., 2005.
ATTEST:
President, Library Board
ATTEST:
Secretary, Library Board
33
LEASE-PURCHASE SUPPLEMENTAL SCHEDULE TO THE
ADOPTED BUDGET (29-1-103(3)(D), C.R.S.
BUDGET YEAR 2006
The Supplemental Schedule must present information separately for all lease-purchase
agreements involving real property and all lease purchase agreements for non-real
property.
I. REAL PROPERTY LEASE-PURCHASE AGREEMENTS:
Description of real Property Lease-Purchase: Lease of Library Facility at 1939 61st
Avenue, Greeley, Colorado, 80634
Date of Lease Purchase Agreement: April 1, 2001
Year Amount
Total amount to be expended for all Real Property
Lease-Purchase Agreements in Budget Year: 2006 $1,006,670
Total maximum payment liability for all Real Property
Lease Purchase Agreements over the entire terms of all
such agreements, including all optional renewal terms: $18,528,173
II. ALL LEASE-PURCHASE AGREEMENTS NOT INVOLVING REAL PROPERTY
Description of Lease-Purchase Item(s):
Description of Lease-Purchase Agreement(s):
Year Amount
Total amount to be expended for all Non-Real Property
Lease Purchase Agreements in Budget Year: 20_ $
Total maximum payment liability for all Non-Real Property
Lease Purchase Agreements over the entire terms of all such
Agreements, including all optional renewal terms: $
34
CAPITAL IMPROVEMENT PLAN
The Capital Improvement Plan (CIP) is a plan for capital expenditures and a means of
funding expenditures for items with a unit cost greater than $10,000 and a useful life of more
than three years. The exception is the replacement of computer equipment, which does
become part of the capital improvement plan. Any capital item not meeting these criteria is
included in the annual operating budget as capital outlay. The first year of the capital
improvement plan becomes the capital outlay portion of that year's budget document. For
example, the first year of last year's capital improvement plan was 2005 and those
expenditure items were moved into the 2005 operating budget as capital outlay expenditures.
For the year 2006, the capital improvement expenditures were put into the 2006 operating
budget. Operating activities generally have a low cost per unit and recur on a frequent or
regular basis. Capital expenditures are usually determined based on their projected life span
and initial cost estimates.
There are some major expenditures that cannot be funded in the annual operating budget i.e.
replacement of facilities and equipment. We can estimate the useful lives of facilities and
equipment, but we cannot predict for certain when actual replacement is necessary.
Planning for replacement of those items is necessary long before the need arises. Proper
planning allows for adequate funding to replace those items.
Replacement of items included in the capital improvement plan must be evaluated based
upon need and not its schedule for replacement. The concept of scheduling the replacement
is simply a planning tool.
The purpose of the CIP is to calculate, in detail, the proper amount that should be maintained
as a reserve for replacements and new items. A replacement plan requires detailed
information for the major components of library facilities and equipment, including
replacement cost, useful life and present age. The funds necessary to replace those
components over time can then be determined and a means of funding for those
replacements can be established. There are various methods of funding the capital
improvement plan including, committing to an annual appropriation, setting aside a certain
dollar amount each year, using a percentage of the general fund, and earmarking a
percentage of property tax revenue, i.e. three cents out of every dollar should be set aside
for capital improvements. There are other methods that can be developed.
The CIP is updated annually based on input from the managers, the executive director, the
associate director and the Board of Trustees. The process begins with managers submitting
a list of CIP requests as part of the budgeting process. The finance department then reviews
all requests, including projects included in previous years and prioritizes the items to be
included in the CIP.
There are a variety of items that can be included in the CIP including: new facilities,
remodels, computers, new equipment (shelving, desks, etc), carpet, window coverings, book
detection systems, major software purchases, signage, circulation desks, HVAC systems,
35
roofs, landscaping, bookmobiles and artwork. This list is not all inclusive, but intended to
give an example of some of the items that might be included in capital improvements. The _
following are usually considered operating expenses: office furniture, library books, electric
typewriters, and copiers. Capital improvements include buildings, land purchases, and major
building additions and remodeling. Computer items by themselves may not meet the dollar _
requirement of$10,000, however, when we purchase several at one time, the replacement
cost of a group of such items may be higher than the $10,000, and will be included in the
Capital Improvement Plan. _
36 —
Capital Improvement Plan
Location/Item Description 2006 ,I 2007 2008 2009 2010
District Sup
port Services
Replace desktop computers 11,2001 21,000 22,500 27,000 3Q000
Replace laptop computers 13,5001 10,5001 28,000 24,000 24,000
Replace finance server 8,000 I 20,000— Replace NEC NEAXMail 10,000 I
Replace Webserver WLDEX1(Web/Mail) 12,000 _
Replace WLDNS1 (DNS) 8,00O
Replace NAS server 12,0001
—
Replace Telecirc server 20,000
Replace Horizon 300,000
Replace HIP Server 12,000
— Replace NAT/Proxy server 12,000
Replace WLDFEI Mail 14,000r
Replace Web Reporter Server 12,000
— Replace Cicso Routers 10,000 10,000
Replace Cicso PIX Firewall 15,000
Replace NEC Phone system 55,000
Replace B&W LaserJet Printers 3,00O 8,000 10,000 11,000 9,000
Replace Color LaserJet Printers 7,000 8,000
Replace Inkjet printers 2,500 2,700
Add Color Copier_ 6,000 ,
— Total 59,700 71,000 118,500 466,000 93,700
Farr Branch Library
— Replace Public desktop computers 44,400 15,000 20,000 66,000 75,000
Replace Staff desktop computers --_ 11,200 10,500 13,500 27,000 15,000
Replace laptops 3,000 3,000 4,000 4,000
Replace ISA server
Replace RapidCirc SelfCheck 20,000
Replace Network Switches 12,000 25,000
Replace Meeting Room projector 7,500 15,000
— Replace Lab projector 3,000
Replace Staff B&W LaserJet Printers 8,000 4,000 4,500 10,000
Replace Public B&W LaserJet Printers 8,000, 16,000
— Replace Public color LaserJet Printers 3,000 6,000
Replace Staff InkjetPrinters 1,200 1,200 2,700
Total 109,100 40,700 38,700 110,200 160,000
Centennial Park Branch Library
Asphalt Overlay on Parking lot 26,496
Replace Public desktop computers 24,000 30,000 20,000 22,000 45,000
—
Replace Staff desktop computers 16,800 7,000 13,500 13,500 15,000
Replace Staff laptop computers 3,000 3,500 4,000
Replace Staff server(NAS) 8,000 12,000
— Replace RapidCirc SelfCheck 20,000
Replace Cisco Router 8,000
Replace Network Switches 12 000
p NEC PBX
— Replace 1-
35,000
Re lace Staff B&W LaserJet Printers 3,000 2,200
Replace Staff Inkjets 1,200 1,200 2,700
Replace Public B&W LaserJet Printers 6,000
— Replace Public color LaserJet Printers 3,500 7,000.
Total 76,000 60,500 98,200 68,196 62,700
37
Capital Improvement Plan
Location/Item Description 2006 !, 2007 2008 2009 2010
Lincoln Park Branch Library
— Purchase of RapidCirc Self Check machine 20,000
Replace Public desktop computers 19,200 9,000 32,000. 39,600 33,750
p13,500 6,750 12,500
— Replace Staff desktop computers 9,800 I 7,000 30,000.
Replace ITG Self Check out
Replace Staff server 14,000:
Replace Cisco Router 12,000
Replace
Re lacee Network Switches 6,000,
Replace NEC phone system 35,000
Replace lab projector 3,000
Replace B&W LaserJet Printers 3,000 4,000 6,750
— Replace Color LaserJet Printers 3,500 4,000
Replace Inkjet Printers
Total 32,0001 19,500 70,500 129,350 73,000
Carbon Valley Branch Library
,00
12,000 6,750—
Replace Staff desktop computers 2,800 p p 1,7501 4,500 5,000
Replace Public desktop computers ,
p -- P
Replace Staff laptop computers 3,000 4,000'
Replace Staff server 14,000
Replace Cisco Router 12,000
Replace Network Switches I 6,000
Add RapidCirc SelfCheck 20,000
— Replace B&W LaserJet Printers 1,500 4,40O
Replace color LaserJet Printers 3,500
Replace Inkjet Printers 1,200
Total_ 27,900 8,250 25 2001 32,900 11,750
Bookmobile/Outreach Services
New Van for Outreach 100,000
Replace Staff desktop computers 4,200 5,250 6,750 7,500
p 6,000 14,000 8,000 16,000
Replace Staff laptop computers 12,000 _ -
Replace Satellite Systems 20,000
— Replace In-coach Equipment 8,000 12,000
Replace B&W Laserjet printers 2,400 4,500
Replace color LaserJet Printers 3,500
Total 16,200. 141,650'1 17,500 26,750 28,000
Grand Total 320,900 341,600 368,600 833,396 429,150
38
Weld Library District
Strategic Plan 2006-2008
Mission Statement
The mission of the Weld Library District is to offer free access to information, materials and services to all
residents of the District to stimulate ideas, advance knowledge, and enhance the quality of life.
Strategic Goals
Governance-To maintain a strong, engaged Weld Library District Board of Trustees that effectively
governs and advocates for patrons and libraries
• Governance Objective 1: Ensure the Weld Library District mission statement, statements of values,
principles and vision reflect the commitment of the Board and staff to library services and the Weld
Library District community
• Governance Objective 2: Ensure the Weld Library District Board represents the demographics and
geography of the Weld Library District in an equitable manner
• Governance Objective 3: Clarify and solidify the relationships between the Weld Library District and
member and affiliate libraries, and deposit collections to improve library services
• Governance Objective 4: Develop and implement an orientation program for new Board members
and provide ongoing training for all Board members
• Governance Objective 5: Create opportunities for and continue collaboration and cooperation with
other districts, library systems and elected officials
• Governance Objective 6: Develop a long range plan for guiding the District through the next 10+
years
Funding -To manage revenues and expenditures in the most effective way
• Funding Objective 1: Enhance revenues for capital projects
• Funding Objective 2: Enhance revenues for operating expenses
• Funding Objective 3: Manage Weld Library District operating expenses
Points of Service-To provide points of access that will deliver library services in the most efficient and
effective way to the residents of the Weld Library District
• Points of Service Objective 1: Develop an information base which will support decisions in
developing and providing points of service
• Points of Service Objective 2: Plan services to underserved Weld Library District residents through
outreach activities
• Points of Service Objective 3: Offer electronic delivery of library services and information
encompassing current and future technologies that are affordable and effective
• Points of Service Objective 4: Plan facilities that will deliver library services in the most efficient and
effective way to residents of Weld Library District
Community Awareness—To raise community awareness of the resources and services offered by the
Weld Library District for all residents of the Weld Library District
• Community Awareness Objective 1: Increase visibility of Weld Library District in the community
• Community Awareness Objective 2: Increase awareness of library services to nonusers
39
Weld Library District
Strategic Plan 2006-2008
Strategic Coal: Governance-To maintain a strong, engaged Weld Library District
Board of Trustees that effectively governs and advocates for patrons and libraries —
Governance Objective 1: Ensure the Weld Library District mission statement, statements of values,
principles and vision reflect the commitment of the Board and staff to library services and the Weld
Library District community —
Activities Responsible Party Timeline
1. Develop and implement a process Executive Director and Board 2006 —
whereby Board and staff revisit statements Committee
and revise them according to community
needs and priorities and library trends
2. Revise statements to describe the Executive Director, Board & Q1 2007
purpose and priorities of the library in the Management Team
community
Governance Objective 2: Ensure the Weld Library District Board represents the demographics and
geography of the Weld Library District in an equitable manner
Activities Responsible Party Timeline
1. Study and recommend geographic and Board Committee Completed
demographic area representation
2. Develop and implement a plan to keep Board 2007
all areas in Weld Library District informed
about Board representation —
3. Develop opportunities for more Board & Executive Director 2006-2008
participation from community leaders and —
atrons in advisin the Board
,oLa.t _f,-_7 hr in rnitirs, .v ac_a ,.bi k7 . east 'ytis$s w y
Governance Objective 3: Clarify and solidify the relationships between the Weld Library District and —
member and affiliate libraries, and deposit collections to improve library services
Activities Responsible Party Timeline
1. Review intergovernmental agreements Board & Executive Director Q3 2006
with member libraries, affiliate libraries and
deposit collections —
40 —
Weld Library District
Strategic Plan 2006-2008
Strategic Goal: Governance-To maintain a Strong engaged Weld Library District
Board of Trustees that effectively governs and advocates for patrons and libraries
Governance Objective 4: Develop and implement an orientation program for new Board members
and provide ongoing training for all Board members
Activities Responsible Party Timeline
1. Review handbook with Board Executive Director Annually in February of
members. Update regularly each year
_ 2. Review handbook with potential and Board Within first month of
new Board members expression of interest
and/or appointment.
Governance Objective 5: Create opportunities for and continue collaboration and cooperation with
other districts, library systems and elected officials
Activities Responsible Party Timeline
1. Develop plan for collaboration and Board& Executive Director Annual
cooperation with other districts, library
systems and elected officials
2. Include at least one opportunity to Executive Director Annual
share with elected officials WLD progress,
benefits and importance to the community
Governance Objective 6: Develop a long range plan for guiding the District through the next 10+
years
Activities Responsible Party Timeline
1. Conduct community focus groups and Executive Director&Staff 2006-2007
surveys to identify long-term service,
operations and capital needs.
2. Conduct long-range financial forecasts Finance Manager Annually during Q2
3. Develop 10 Year Long Range Plan Board, Executive Director& Complete by Q3 2007
(2008-2018) Management Team
41
Weld Library District
Strategic Plan 2006-2008
Strategic-Goals Funding-To manage revenues and expenditures in The molt
effettive.,way
Funding Objective 1: Enhance revenues for capital projects
Activities Responsible Party Timeline
1. Identify diversified sources for funding: Development Coordinator 2006-2008
• Private donations Development Coordinator *Need to secure funding
• Foundation Executive Director& Development for facility in Erie by late —
• Grants Coordinator 2006;for the Regional by
Finance Manager, Executive early 2008.
• COPs(w/or w/out tax increase) Director& Board —
Executive Director
• Library impact fees Executive Director&Board
• Taxes Executive Director —
• Towns Finance Manager&Board Finance Q3 2005
2. Increase capital reserve by$700,000 for Committee —
2006
3. Establish target amount for capital Finance Manager&Board Finance June 2006&June 2007
reserve for each year Committee —
Funding Objective 2: Enhance revenues for operating expenses
Activities Responsible Party Timeline
1. Research and investigate forming capital Executive Director&Board 2007 or 2008 elections
improvement districts,either for funding a —
new facility, or to support ongoing operations
2. Analyze the fines and fees structure —
Farr Branch Manager&Collection Q4 2006
Development Manager
3. Consider hiring a collection agency to —
recover outstanding fines&fees owed. Executive Director, Systems O1 2006
Administrator, Finance Manager&
4. Look to the WLD Foundation for special Board —
project funding and donations as an ongoing
source of revenue. Development Coordinator Ongoing
5. Identify grant sources to enhance current Development Coordinator Ongoing
programs and services
6. Seek out in-kind donations for programs Development Coordinator, Ongoing
and events, such as coupons for Summer representatives from children's
Reading Program prizes work team and adult&teen —
programming committees
42 —
Weld Library District
Strategic Plan 2006-2008
_ = � ,.
Funding Objective 3: Manage Weld Libra District operating expenses
Activities Responsible Party Timeline
1. Analyze staffing and benefits costs, Human Resource Manager By Q4 2006
including FTEs
2. Establish an 80/20 ratio for paying Human Resource Manager In place for 2008
health insurance benefits
3. Develop staffing plan for all locations Associate Director for Public Q4 2006
Services, Human Resource
4. Practice efficient use of resources Technical Services Manager will Report in Q4 2006
take lead and all departments
and locations are involved
5. Set aside 6 months of operating Finance Manager& Board 2006, adjusted annually
expenses($3.4 to 4M)
6. Conduct an ILL cost study and ILL and Collection Development Q3 2006
research different methods for borrowing Manager
and lending materials
7. Investigate outsourcing some Executive Director, Technical 2007
operations, such as processing materials, Services Manager, Maintenance
maintenance, and IT Supervisor& IT Manager
_ 8. Analyze procurement/RFP process Finance Manager 2007
(i.e. determine at what dollar amount a
contract goes out to bid);establish
_ cost/benefit models
9. Practice baseline-based budgeting; Finance Manager, Farr Branch Ongoing
conduct a structured analysis of the budget Manager& Board Finance
throughout the year Committee
43
Weld Library District
Strategic Plan 2006-2008 _
Strategic Goal: Points of Service-TO provide points Of access'that will deliver
library services in the most efficient and effective way to the residents of the Weld —
Library District.
Points of Service Objective 1: Develop an information base which will support decisions in
developing and providing points of service
Activities Responsible Party Timeline _
1. Conduct needs assessments Associate Director Final report received
for Public Services by Q3 2006 _
Points of Service Objective 2: Plan services to underserved Weld Library District residents through
outreach activities —
Activities Responsible Party Timeline
1. Establish Outreach Department mission and vision Outreach Manager Completed
2. Determine how to promote outreach services Outreach Manager January 2006-
and Public ongoing
Information
Coordinator
Use information from needs assessment to identify Outreach Manager O1 2007 —
underserved residents and outreach activities to reach these
individuals. Include additional costs in 2008 budget
Outreach Manager& —
3. Identify and purchase appropriate vehicle or other Maintenance Q3 2006
equipment to provide outreach activities Supervisor
44
Weld Library District
Strategic Plan 2006-2008
!COS
d { M � � I F L Y 6 Y
Strat t oal; NCO s rvi ` � e �
thOrWeid
Points of Service Objective 3: Offer electronic delivery of library services and information
encompassing current and future technologies that are affordable and effective
Activities Responsible Party Timeline
1. Establish digital service team charged with IT Manager and Associate Q1 2006
finding, proposing and implementing Director of Collection
improvements in electronically delivered library Resources
services
2. Create wireless environment for all facilities— IT Manager 2006
new and existing
3. Enhance Horizon and HIP services Systems Administrator 2006-2008
Points of Service Objective 4: Plan facilities that will deliver library services in the most efficient
and effective way to residents of Weld Library District
Activities Responsible Party Timeline
1. Develop a philosophy of growth Board &Executive Q1 2006
a. To what extent does the District expand or build Director
in a community
b. What triggers the decision to build a new
building
c. Develop criteria to determine where new
libraries will be established in the next ten years
2. Plan and build neighborhood library in Erie Executive Director Complete in 2007
3. Plan and build regional library in Carbon Valley area Executive Director Complete in 2007
45
Weld Library District
Strategic Plan 2006-2008 -
Strategle-Goal CommunityAwarehess—To raise community awareness of`the'`
resources and services offered by the Weld`Library,Distrii District for all residents of the -
Weld Library District
Community Awareness Objective 1: Increase visibility of Weld Library District in the community
Activities Responsible Party Timeline and Costs
1. Explore creation of one or more Committee with representatives —
interactive electronic information kiosks to from Public Information Office,
increase information distribution Foundation, Maintenance,
a. Research feasibility and costs of Bookmobile/Outreach, IT& January-June 2006 —
kiosks Director or Associate Director
b. Identify potential partners to share
costs(Greeley Tribune, KFKA, Recommend assigning a Project July-December 2006 KUNC, Greeley Channel 8, Manager to oversee the project
Chamber of Commerce, Dpwntown and coordinate with outside
Development Authority, United agencies —
Way, School District 6 UNC, Aims)
c. Determine information to include January-June 2007
d. Identify possible venues for kiosks January—June 2007 —
(downtown, new recreation center,
Aims CC, UNC, business/retail
venues, outlying areas) —
e. Purchase kiosks January—June 2007
f. Update and maintain information Public Information Coordination & Ongoing—should be
IT Manager done at least monthly —
g. Evaluate effectiveness and Public Information Coordinator October-December
partnerships—measure usage 2007 —
2. Increase Weld Library District Committee comprised of
sponsorship of community events by one or Branch Managers,two per year. Can be financial Adult/Teen/Children's Program
sponsorship, in-kind sponsorship, Coordinators, Foundation and
participation, or promotion (Possible events Public Information Office —
UNC Writer's Conference, Cinco De Mayo,
Children's Festival, Stampede,4th of July
Parade,other community parades)
a. Identify potential events for 2007 Fall 2006
b. Determine type of level of Fall 2006 —
commitment
c. Select 2 additional events for 2008 Fall 2007
46 -
Weld Library District
Strategic Plan 2006-2008
Strategic Goat Community Awareness-To raise community awareness of the
resources and services offered by the Weld Library District for all residents of the
Weld Library District
Community Awareness Objective 1: Increase visibility of Weld Library District in the community
_ Activities Responsible Party Timeline and Costs
3. Establish regularly scheduled tours at Branch Managers and Public
each branch library to focus on and Information Coordinator
promote the resources and services of the
Weld Library District. Tie in with 20th
Anniversary in 2006 and 100th Anniversary
in 2007
d. Develop schedule for each branch Fall 2005
e. Develop tour script(bilingual) Fall 2005
_ f. Evaluate effectiveness of tours December 2006
4. Encourage staff participation in Human Resource Manager and 2006
_ community organizations, such as service Branch Managers
organizations, non-profit organizations,
Chamber of Commerce, and community
committees
Community Awareness Objective 2: Increase awareness of library services to nonusers
Activities Responsible Party Timeline & Cost
1. Identify 3-5 high density population Committee with representatives January-June 2006
areas with low library usage to target for from Public Information Office,
increased marketing. The zip code Horizon System Administrator,
circulation statistics will be determined by a Bookmobile/Outreach, Branch
demographic analysis from the WLD Dynix Managers
Automated Library System.
2. Prioritize populations areas to focus on Committee January-June 2006
3. Develop and administer survey that Committee July-December 2006
targets low library usage population areas
4. Develop and implement marketing Committee January 2007-June
campaign to reach nonusers based on 2008
survey results
5. Evaluate and assess effectiveness of Committee July-December 2008
marketing campaign
47
Budget Planning
01-xxxx-50-01 - Board of Trustees
6220 • Minor Equipment
6221 • E-book Readers
6236 • Janitorial supplies
6249 • Operating supplies 25
6250 • Tech Processing Supplies
6310 • Postage
6320 • Printing
6340 • Memberships 120 245 120 1,000
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 • Phones
6369 • Disposal Services
6379 • Professional Contracts
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 669 1,000
6395 - Staff Development
6396 • Out-of-town Travel 59 330 300
6397 • Conference & Meetings 399 179 395 500
6410 - Books
6480 • Software
6495 . Other Expense
6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over $500
6954 • Computer equipment
6980 - Capital Improvements
Total 1,246 424 870 2,800
48
Budget Planning
01-xxxx-50-03 Associate Director for Public Service
6220 • Minor Equipment 250
6221 • E-book Readers
6236 • Janitorial supplies
6249 • Operating supplies 628 222 275 275
6250 • Tech Processing Supplies _
6310 • Postage 7 15
6320 • Printing
6340 • Memberships 50 150 205
6345 • Public Relations
_ 6358 • Programs 26,550
6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 • Phones
6369 • Disposal Services
6379 • Professional Contracts 33,350
_ 6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile _
6385 • Repair maint. - office equipment _
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
_ 6394 • Local Travel and Mileage 1,174 390 1,090 1,640
6395 - Staff Development
6396 • Out-of-town Travel 571 455 750
6397 • Conference & Meetings 251 461 1,515 250
6410 - Books
6480 • Software
6495 • Other Expense 16 250 50
6510 • Insurance
6520 • Equipment Rentals
_ 6940 • Improvement to Buildings
6952 • Equip/furniture-over$500
6954 • Computer equipment
6980 - Capital Improvements
Total 2,647 1,123 4,000 63,070
49
Budget Planning
01-xxxx-20-00 - Carbon Valle
6220 • Minor Equipment 3,921 1,658 12,459 5,400
6236 • Janitorial supplies
6249 • Operating supplies 7,221 2,998 8,649 10,182
6250 • Tech Processing Supplies _
_ 6310 • Postage 39 300 150
6320 • Printing 327 500
6340 • Memberships 200 100 150
6345 • Public Relations 1,839 1,500
6358 • Programs 8,010 2,722 10,000 2,100
6362 • Electric 3,750 1,574 4,300 4,500
6364 • Water and sewer 1,104 191 1,400 2,500
6365 • Gas 972 571 1,000 1,409
6367 • Phones 5,879 3,295 5,976 6,492
6369 • Disposal Services 14 375 823 180
6379 • Professional Contracts 900 1,050 3,750 500
6380 • Gasoline, Motor Oil, Lubricants _
6382 • Repair maint. - buildin•
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment 580 624 1,000 624
6387 • Repair maint. - computer 350 350
6388 • Repair maint. - on-line computer 589
• 6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 1,669 1,459 2,500 3,000
6395 - Staff Development
6396 • Out-of-town Travel 500 500
6397 • Conference & Meetings 1,366 118 920
6410 - Books
_ 6480 • Software 2,559 1,580 970
6495 • Other Expense 500 500
6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over$500 962 5,975 5,600
6954 • Computer equipment 2,329 2,200
6980 - Capital Improvements 13,264 7,750 27,900
Total 56,905 16,635 72,421 75,207
50
Budget Planning
01-xxxx-10-00 - Centennial Park
d F
— 6220 • Minor Equipment 6,016 2,528 2,575 4,418
6221 • E-book Readers
6236 • Janitorial supplies
6249 • Operating supplies 16,603 8,340 22,734 19,161
6250 • Tech Processing Supplies
6310 • Postage 621 214 463 518
6320 • Printing 240
- 6340 • Memberships 120 150 400 400
6345 • Public Relations _ 367 127 150 150
_ 6358 • Programs 6,826 2,673 7,280 625
6362 • Electric 34,054 15,236 30,000 39,000
6364 • Water and sewer 1,340 548 1,000 1,800
6365 • Gas 4,448 3,594 3,400 6,708
6367 • Phones 4,603 1,997 9,262 10,033
— 6369 • Disposal Services 684 _ 1,440 1,600
6379 • Professional Contracts 3,338 1,145 2,650 500
_ 6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building 514 191
_ 6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment 6,045 3,444 4,300 4,900
6387 • Repair maint. - computer 283 550
— 6388 • Repair maint. - on-line computer _ 560 5,450
6389 • Repair maint. - other equipment 3,045 3,045 3,200
— 6394 • Local Travel and Mileage 719 93 590 700
6395 - Staff Development
6396 • Out-of-town Travel 154 600
6397 • Conference & Meetings 1,712 270 750
6410 - Books
6480 • Software 3,064 39 4,425 2,250
6495 • Other Expense
— 6510 • Insurance
6520 • Equipment Rentals 514 2,080 1,140
_ 6940 • Improvement to Buildings 15,000
6952 • Equip/furniture-over$500 2,643 725 8,300
6954 • Computer equipment 3,360 1,93.0 5,950 _
6980 - Capital Improvements 4,996 17,250 76,000
Total 104,870 44,443 121,694 201,853
— 51
Budget Planning
01-xxxx-15-00 - Farr Branch
6220 • Minor Equipment 5,001 3,076 2,010 5,435
— 6236 • Janitorial supplies
6249 • Operating supplies 19,928 7,222 19,294 15,214
_ 6250 • Tech Processing Supplies
6310 • Postage 4,035 97 315 259
_ 6320 • Printing 200
6340 • Memberships 450 400 500
6345 • Public Relations 918 48 900 _ 900
— 6358 • Programs 4,175 1,180 6,550 1,250
6362 • Electric 39,544 22,445 _ 50,000 50,000
— 6364 • Water and sewer 2,960 1,171 2,800 3,400
6365 • Gas 15,067 9,518 14,500 22,365
6367 • Phones 977 2,353 9,625 9,344
6369 • Disposal Services 603 1,464 1,545
6379 • Professional Contracts 5,247 1,249 8,050 400
- 6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building 782
— 6385 • Repair maint. - office equipment 3,163 961 3,200 2,900
6387 • Repair maint. - computer 1,165 550 550
6388 • Repair maint. - on-line computer 558
6389 • Repair maint. - other equipment 4,990 6,400 5,800
6394 • Local Travel and Mileage 574 105 200 608
6396 • Out-of-town Travel 1,050 250
6397 • Conference & Meetings 4,353 297 650 400
- 6410 - Books
6480 • Software 2,503 39 5,490 2,660
_ 6495 • Other Expense 146- 300
6510 • Insurance
6520 • Equipment Rentals Mit 334 668 669
6940 • Improvement to Buildings -- 6,000
6952 • Equip/furniture-over $500 4,527_ 2,800 4,520
— 6954 • Computer equipment 335 1,400
6980 - Capital Imrpovements 24,963 115,450 109,100
_ Total 146,068.93 51,478.88 254,024.00 243,818
- 52
Budget Planning
01-xxxx-30-00 Lincoln Park
Y t
6220 • Minor Equipment 2,194 3,061 4,269 1,405
6236 • Janitorial supplies
6249 • Operating supplies 8,380 4,151 8,522 9,606
6250 • Tech Processing Supplies
6310 • Postage _ 26 300 300
6320 • Printing 54 200
6340 • Memberships 155 100 250 200
6345 • Public Relations 116 232 580
6358 Programs 6,353 2,391 7,683 1,000
6362 • Electric 5,159 1,465 20,000 15,000
6364 • Water and sewer 363 145 2,000 850
6365 • Gas 2,167 1,999 16,000 8,000
6367 • Phones _ 6,155 2,475 8,593 9,153
_ 6369 • Disposal Services 27 54 1,000 500
6379 • Professional Contracts 7,246 2,640 9,400 450
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building 132 _ 2,326
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment 1,482 808 1,110 _ 940
6387 • Repair maint. - computer 400 2,900
_ 6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 419 203 420 203
6395 - Staff Development
6396 • Out-of-town Travel 176 _ 1,050 350
6397 • Conference & Meetings 1,049 160 780 1,150
6410 - Books
6480 • Software 3,620 39 4,933 1,530
6495 • Other Expense _
_ 6510 • Insurance
6520 • Equipment Rentals _ 640
6940 • Improvement to Buildings 711,917 750
6952 • Equip/furniture-over $500 919 2,250 8,500
6954 • Computer equipment 14,350
6980 - Capital Improvements 68,531 7,834 45,400 32,000
Total 840,935 30,135 135,780 94,787
53
Budget Planning
_ 01-xxxx-40-00 Outreach Services
i {
6220 • Minor Equipment 1,263 1,230
6236 • Janitorial supplies
6249 • Operating supplies 679 402 1,433 1,653
6250 • Tech Processing Supplies _
6310 • Postage 196 102 370 296
6320 • Printing 817 186 1,500
6340 • Memberships 89 _ 100 125
6345 • Public Relations 200
6358 • Programs 509 337 1,140 575
6362 • Electric
6364 • Water and sewer
_ 6365 • Gas
6367 • Phones 1,771 1,807 6,320 5,330
6369 • Disposal Services
6379 • Professional Contracts
6380 • Gasoline, Motor Oil, Lubricants 5,069 2,541 7,000 8,000
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile _ 14,073 4,178 19,600 18,000
6385 • Repair maint. - office equipment 150 150
6387 • Repair maint. - computer _ 475 475
_ 6388 • Repair maint. - on-line computer 1,000
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 363 259 300 1,429
6395 - Staff Development
6396 • Out-of-town Travel 9 300 1,200
6397 • Conference & Meetings 163 45 1,500 1,200
6410 - Books _
6480 • Software 175 _ 618 160
6495 • Other Expense
6510 • Insurance 3,500 7,321 10,000 10,000
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over$500
6954 • Computer equipment
6980 - Capital Improvements 10,068 10,000 16,200
Total 38,741 17,178 62,006 66,023
54
Budget Planning
01-xxxx-50-59 Collection Resources & Technical Services
6220 • Minor Equipment 1,427 1,500 2,810
6236 • Janitorial supplies
6249 • Operating supplies 932 441 1,200 3,809
6250 • Tech Processing Supplies 72,486
6310 • Postage 159 182 200 12,810
6320 • Printing
6340 • Memberships 35 100 300 450
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 Phones
6369 • Disposal Services
6379 Professional Contracts 500 41,450
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer _
6388 • Repair maint. -on-line computer 2,695
6389 • Repair maint. -other equipment
6394 • Local Travel and Mileage 308 193 800 1,100
6395 - Staff Development
6396 • Out-of-town Travel 353 394 1,200 3,500
6397 • Conference & Meetings 2,032 272 2,500 700
6410 - Books 103,142 207,771 544,499 486,884
6425 - Periodicals 6,983 38,800 40,800
6430- Cassettes 6,125 22,248 33,000
6460 - Compact Discs 32,075 32,535 95,000
6470 - Microfilm 100
6480 • Software 112 1,500
6490 -Video/DVD 30,873 28,325 72,000
6495 • Other Expense 50 500 500 500
6496-On-line Databases _ 53,129 112,448 168,000
6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over$500
6954 • Computer equipment 2,800 3,000
6980 - Capital Improvements
Total 108,438 339,150 790,455 1,042,494
55
Budget Planning
01-xxxx-50-61 Interlibra Loan
6220 • Minor Equipment 565
6236 • Janitorial supplies
6249 • Operating supplies 524 900 1,800
6250 • Tech Processing Supplies
6310 • Postage 2,356 5,000 10,000
6320 • Printing
6340 • Memberships 50 50 50
6345 • Public Relations
6358 ' Programs
6362 • Electric
6364 • Water and sewer _
6365 • Gas _
6367 • Phones
6369 • Disposal Services
6379 • Professional Contracts 1,001 3,130 9,600
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
_ 6394 • Local Travel and Mileage 211 200 300
6395 - Staff Development
6396 • Out-of-town Travel 100 800
6397 • Conference & Meetings 491 800 100
6410 - Books
6480 • Software
6495 • Other Expense 97 500 500
6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over $500
6954 • Computer equipment 1,400
6980 - Capital Improvements
Total 0 4,730 10,680 25,115
56
Budget Planning
01-xxxx-50-51 Administration
6010 - Contingency -_ 50,000
6205 - Bank Service Charges 25 1
6220 • Minor Equipment 2,646 346 1,000 1,000
6221 • E-book Readers _
6236 • Janitorial supplies
6249 • Operating supplies 5,166 1,702 8,000 7,000
_ 6250 • Tech Processing Supplies
6310 • Postage 729 228 1,000 1,000
6320 • Printing 1,2.35 3,900 625
6340 • Memberships 520
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Gas
_ 6367 • Phones 57,184 25,068 49,669 39,640
6369 • Disposal Services
6379 • Professional Contracts 61,698 26,695 80,100 64,600
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment 1,379 307 1,000
6387 • Repair maint. - computer 6,800
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage
6395 - Staff Development
6396 • Out-of-town Travel
6397 • Conference & Meetings 1,818 719 12,000
_ 6398 - Treasurer Fee 106,382 44,049 129,070 156,992
6410 - Books
6425 - Periodicals 320=
6480 • Software 6,106 356 17,303
6495 • Other Expense 25 _ 500
6496 - On-line Databases 111,709
57
Budget Planning
01-xxxx-50-51 Administration
•
6510 • Insurance 37,824 27,324 66,439 73,500
6520 • Equipment Rentals 334 1,800 1,748
6940 • Improvement to Buildings 6952 • Equip/furniture-over $500 5,077 771 10,640
6954 • Computer equipment 19,541 21,050 2,200
6980 - Capital Improvements 227,244 32,000 59,700
Total 645,368 129,136 441,796 458,505
58
Budget Planning
01-xxxx-50-57 Development
t
6220 • Minor Equipment
6236 • Janitorial supplies
6249 • Operating supplies 388 429 500 750
6250 • Tech Processing Supplies
6310 • Postage 129 56 800 350
6320 • Printing 4,207 300 300
_ 6340 • Memberships 995
6345 • Public Relations
6358 • Programs 1,000 500
6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 • Phones _
6369 • Disposal Services
6379 • Professional Contracts
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer _
_ 6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 150 26 500 300
6395 - Staff Development
6396 • Out-of-town Travel 76 500 1,800
6397 • Conference & Meetings _ 142 72 1,220 760
6410 - Books
6480 • Software
6495 • Other Expense
_ 6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over $500
6954 • Computer equipment
6980 - Capital Improvements
Total 5,093 583 4,820 5,755
59
Budget Planning
01-xxxx-50-02 Executive Director
6220 • Minor Equipment 500 300
6221 • E-book Readers
6236 • Janitorial supplies
6249 • Operating supplies 322 150 350
6250 • Tech Processing Supplies
6310 • Postage
6320 • Printing
6340 • Memberships 190 435 1,165 1,000
6345 • Public Relations
— 6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 • Phones —
W
6369 • Disposal Services
6379 • Professional Contracts 20,595
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment ---
6394 • Local Travel and Mileage 229 763 1,400 1,600
6395 - Staff Development
6396 • Out-of-town Travel 176 _ 1,295 1,000
6397 • Conference & Meetings 2,301 1,080 2,025 950
_ 6410 - Books --�
6480 • Software 188
6495 • Other Expense 300 300
6510 • Insurance
6520 • Equipment Rentals 6940 • Improvement to Buildings
6952 • Computer eur equipment
$500
6954 • Computer equipment
6980 - Capital Improvements ---
Total 23,618 2,788 6,835 5,500
60
Budget Planning
01-xxxx-50-58 Facilities Maintenance
,5
6220 • Minor Equipment 460
6236 • Janitorial supplies 500 800
12,487 7,062 15,684 17,620
6249 • Operating supplies
6369 • Disposal Services 3,292
6379 • Professional Contracts 25,376 10,343 29,581 31,539
6382 • Repair maint. - building 21,925 13,202 30,784 43,019
6389 • Repair maint. - other equipment 45
6394 • Local Travel and Mileage 250
9 2,202 821 2,292 2,430
6495 • Other Expense
6520 • Equipment Rentals 435 400
6952 • Equip/furniture-over$500 250 250
6980 - Capital Improvements 5,200 6,500
Total 65,281 31,933 84,726 102,808
61
Budget Planning
_ 01-xxxx-50-56 Finance
6205 - Bank Service Charges 3,930 1,223 2,640 3,900
6220 • Minor Equipment 275 350 250
_ 6221 • E-book Readers
6236 • Janitorial supplies
6249 • Operating supplies 909 685 1,250 1,600
6250 • Tech Processing Supplies
6310 • Postage 615 329 650 900
6320 • Printing 1,634
6340 • Memberships 565 375 835 1,040
6345 • Public Relations
6358 • Programs
6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 • Phones
6369 • Disposal Services
6379 • Professional Contracts 13,256 13,678 32,270 24,830
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 301 346 300 650
6395 - Staff Development
6396 • Out-of-town Travel 744 1,000 725
6397 • Conference & Meetings 1,687 1,553 1,350 3,240
6410 - Books
6480 • Software 3,549 4,500 5,500
6495 • Other Expense
6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over $500
6954 • Computer equipment
6980 - Capital Improvements
Total 27,466 18,188 45,145 42,635
62
Budget Planning
01-xxxx-50-55 Human Resources
6220 • Minor Equipment 100 500
6236 • Janitorial supplies -�-
6249 • Operating supplies 1,011 218 600 500
6250 • Tech Processing Supplies
6310 • Postage 450 168 1,000 518
6320 • Printing 700 500
6340 • Memberships 4,200 4,400 4,500
6345 • Public Relations _ 11,653 5,521 17,725 13,000
6358 • Programs 42
_ 6362 • Electric
6364 • Water and sewer
6365 • Gas
— 6367 • Phones 250_
6369 • Disposal Services _6379 • Professional Contracts 1,109 700 3,625 10,750
6380 • Gasoline, Motor Oil, Lubricants 6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
— 6389 • Repair maint. - other equipment
6393 - Tuition Reimbursement 27,443 6,100 20,000 18,000
6394 • Local Travel and Mileage 930 42 1,500 4,450
6395 - Staff Development 8,564 20,000 27,475
6396 • Out-of-town Travel 4,746 357 _ 5,100 12,500
6397 • Conference & Meetings 17,984 1,431 3,275 El
6410 - Books
6480 • Software
6495 • Other Expense -- 3,000
6510 • Insurance --
6520 • Equipment Rentals
— 6940 • Improvement to Buildings
6952 • Equip/furniture-over $500
6954 • Computer equipment
6980 - Capital Improvements
Total 69,567 23,102 81,275 100,068
63
Budget Planning
— 01-xxxx-50-54 Information Technolo• A
6220 • Minor Equipment 1,220 45 2,496 6,276
6236 • Janitorial supplies
6249 • Operating supplies 829 668 3,129 2,200
6250 • Tech Processing Supplies
_ 6310 • Postage 158 22
6320 • Printing
6340 • Memberships 125 125 125 MI
6345 • Public Relations 6358 • Programs
— 6362 • Electric
6364 • Water and sewer ---
_ 6365 • Gas
6367 • Phones
6369 • Disposal Services
6379 • Professional Contracts 44,000
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equi•ment
6387 • Repair maint. - computer 3,600
6388 • Repair maint. - on-line compute 21,748 42,452 28,925
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 2,123 934 2,100 2,430
6395 - Staff Development 9,550 13,500
6396 • Out-of-town Travel 15,165 1,700
6397 • Conference & Meetings 1,008 414 3,500 1,300
6410 - Books ---
_ 6480 • Software 1,590 325 36,545
6495 • Other Expense
6510 • Insurance
65220 • Equipment Rentals
6940 • Improvement to Buildings
6952 • Equip/furniture-over $500 1,250
6954 • Computer equipment 5,416 20,800
6980 - Capital Improvements
Total 50,392 33,831 67,302 149,751
64
Budget Planning
01-xxxx-50-53 Public Information
6220 • Minor Equipment 135 396 300 575
6236 • Janitorial supplies
6249 • Operating supplies 5,366 4,113 6,740 10,320
6250 • Tech Processing Supplies
6310 • Postage 652 203 674 550
6320 • Printing 23,533 14,256 31,301 27,255
6340 • Memberships 308 440 615 1,435
6345 • Public Relations 35,939 10,309 34,384 37,246
6358 • Programs 1,966 4,289 5,600 5,950
_ 6362 • Electric
6364 • Water and sewer
6365 • Gas
6367 • Phones
6369 • Disposal Services
6379 • Professional Contracts 4,935 5,463 6,500 6,800
6380 • Gasoline, Motor Oil, Lubricants
6382 • Repair maint. - building
6384 • Repair maint. - bookmobile
6385 • Repair maint. - office equipment
6387 • Repair maint. - computer
6388 • Repair maint. - on-line computer
6389 • Repair maint. - other equipment
6394 • Local Travel and Mileage 697 447 750 800
6395 - Staff Development
6396 • Out-of-town Travel 20 1,750
6397 • Conference & Meetings 228 1,131 2,000 250
6410 - Books
6480 • Software
6495 • Other Expense
6510 • Insurance
6520 • Equipment Rentals
6940 • Improvement to Buildings
_ 6952 • Equip/furniture-over $500 1,094
6954 • Computer equipment 350
6980 - Capital Improvements
Total 74,873 41,047 88,864 93,281
65
Beset String Coding Numeric Sort
The following format will be used for coding expenses for purchase order requisitions and for future budgeting.
— Fund Expense Location Department Project
O OECD ❑ O - ❑ OOO
— Fund: A fiscal and accounting entity with a set of accounts recording revenues and expenditures of the entity.
Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to benefit the current fiscal
period.
— Location: Various branch location or member library designations associated with a two-digit code.
Department: A two-digit code associated with District Support Services departments.
Project: A four-digit code associated with special expenditure categories.
Example One: 01-6220-50-52
01—General Fund, 6220=Minor Equipment, 50=District Support Services, 52--Technical Services
Example Two: 01-6249-10-00
01=General Fund, 6249=Operating Supplies, 10=Centennial Park, 00=No Department
Example Three*: 01-6358-10-00-0007
01--General Fund, 6358=Programs, 10=Centennial Park, 00—No Department, 0007=Summer Reading
—
Program
*In most instances you will not need to code for projects unless you have expenses specifically related to
_ an item on the project list.
Location Codes Department Codes
10 Centennial Park 00 None Project Codes
15 Farr 01 Board of Trustees 0007 Summer Reading- Children's
_ 20 Carbon Valley 02 Executive Director 0008 Children s Book Week
30 Lincoln Park 03 Associate Director 0009 Outreach
40 Outreach Services 0010
1 Teen time
51 A
— 50 District Support Services Administration 0011 Teen Read week
70 Ault (Northern Plains) 53 Public Information 0012 National Library
54 Information Technology 0013 S —Young k
71 Erie 55 Human Resources Summer Reading— Adult
— 75 Eaton 0014 Donation to Lincoln Park
56 Finance 0015 YA T-Shirts
80 Fort Lupton
57 Development 0019 Summer Reading- Adult
85 Hudson 58 Facilities Maintenance 90 Johnstown (Glenn A. Jones) 59 0022 Homedult work Help Center
g
95 Platteville Collection son Development 0023 Homework Help
00 Weld Library District 60 Unclassified
61 Interlibrary Loan
66
6146 Medicare Federal withholding contribution as
Fund Code part of social security program. —
01 General Fund for the Weld Library District 6148 Federal Unemployment Taxes Amounts paid
by the District to provide unemployment —
6000 Tax Distribution to Member Libraries compensation benefits for employees.
6010 Contingency An amount budgeted for 6149 State Unemployment Taxes Amounts paid by —
expenditures that cannot be foreseen and the District to provide unemployment
planned for in the budget process because of compensation benefits for employees.
an occurrence of an unusual or extraordinary —
event. 6200 Retirement—Employer Contribution
Amount paid by District to match employees'
6105 Third Party Health Insurance Payment contribution to the 401A retirement plan. —
Insurance payment for special situation to
insurance vendor. 6203 Fees—Other Miscellaneous fees.
6110 Salaries Amounts paid to employees of the 6205 Bank Services Charges Charges paid for bank
District who are considered to be in a position services, i.e. checking account fees
of a permanent nature or hired temporarily, —
including personnel substituting for those in 6220 Minor Equipment Items costing between $100
permanent positions. This includes gross salary and$500, such as VCRs, projectors,
for personal services rendered while on the televisions, display units and typewriters.
payroll of the District.
6222 Friends—Reimbursed Expense items
6112 Life/Disability Insurance Premium paid for purchased from funds given to the District.
short-term and long-term, life and disability
insurance coverage. 6224 Foundation Purchases—Items purchased by _
the District with funding approved by the
6136 Worker's Compensation Premium paid for Foundation.
worker's compensation insurance policy to
provide medical care to employees in the case 6225 Friends of Lincoln Park Reimbursed expense
of a work related accident. items purchased with funds from Friends
organization.
6137 Dental Insurance Premium paid for dental —
insurance coverage as elected by employees. 6236 Janitorial Supplies Items used to clean and
supply facilities, such as floor finish, stain —
6138 Medical Insurance Premium paid for medical remover, toilet tissue, paper towels, hand soap,
insurance coverage as elected by employees. and vacuum bags.
6139 Vision Insurance Premium paid for vision 6249 Operating Supplies Items such as pens,
insurance coverage as elected by employees. paper, tape, scissors, desk accessories, binders,
paper clips, security cases, seasonal —
6140 Social Security Social Security taxes paid by decorations, break room supplies, and craft
the District on the employees' behalf. supplies. Items costing$100 and less.
6144 Retirement/401A/457 Expense Employee 6250 Tech Processing Supplies Items purchased for
paid contribution to the 40I A mandatory and processing library collection items.
457 elective retirement plan. —
67 —
6310 Postage Mailing costs for sending letters and. 6385 Repair& Maintenance-Office Equipment
packages. Services, supplies and maintenance
agreements purchased to repair and maintain
- 6320 Printing Printing and copying of office equipment, such as copy machines,
informational materials internal or external. postage meters, microfiche reader/printers and
fax machines.
- 6340 Memberships Payment of membership dues
to professional organizations. 6387 Repair& Maintenance-Computer Services,
supplies and maintenance agreements
- 6345 Public Relations Advertising expenses, purchased to repair and maintain computer
including recruitment ads,newspaper equipment, such as monitors, central
publications and promotional items. processing units and printers.
6358 Programs Expenditures to promote and 6388 Repair & Maintenance-On-line Computer
conduct programs such as Summer Reading, For upkeep on Dynix Horizon system.
National Library Week and Children's Read
Week. May include prizes, arts and crafts 6389 Repair & Maintenance-Other Equipment
supplies, decorations and refreshments. Services, supplies and maintenance
agreements purchased to repair and maintain
6362 Electric Expenditures for electrical services any equipment that is not otherwise classified.
provided by a public utility company.
6393 Tuition Reimbursement Reimbursement for
6364 Water and Sewer Expenditures for services classes for those employees continuing their
provided by public or private companies. education.
6365 Gas Expenditures for natural gas services 6394 Local Travel & Mileage Reimbursement for
provided by a public utility company. mileage incurred by a District employee when
conducting District business. Trips within a
6367 Phones Phone service charges paid to a private 50-mile radius—one way. This includes
utility company, including cell phones and Denver.
networking line connections.
6395 Staff Development Costs of classes and
6369 Disposal Services Pick up and removal of seminars for special staff needs, including
trash and recyclable materials. New Horizons coupons.
6379 Professional Contracts Services rendered by 6396 Out-of-town Travel Payments for travels
organizations or persons not employed by the costs, such as airfare, transportation and
the District. mileage incurred when conducting District
business or attending conferences, meetings,
6380 Gasoline Expenses for gasoline/diesel to seminars. This includes trips beyond Denver
operate the bookmobiles. metro area.
6382 Repair& Maintenance-Buildings Materials 6397 Conferences & Meetings Payment for costs,
and supplies for the repair and maintenance of such as lodging, registration and meals
District buildings. Includes light bulbs,paint, incurred while attending a professional
lumber, and hardware supplies. conference related to ones profession.
6384 Repair& Maintenance-Bookmobile Repair 6398 Treasurer Fee Fees paid to the county for
and maintenance of bookmobiles including oil collection and distribution of property taxes.
changes.
68
6985 Lease Payment Payment made to lease library
6410 Books Hardbound or softbound materials buildings —
purchased,not via a subscription.
6425 Periodicals Printed materials purchased with a —
subscription for such as magazines,
newspapers,professional journals.
6430 Cassettes Recorded audio material, including
music, in cassette tape form for addition to a
library's collection. —
6460 Compact Discs Recorded audio material and
music, in compact disk(CD) form. —
6480 Software Published software programs and site
licenses.
6490 Videos Recorded visual material in VHS or
DVD format. —
6495 Other Expense Expenses not otherwise
classified.
6496 On-line Databases Subscription costs for on-
line databases.
6510 Insurance Premium paid for insurance costs to
for bookmobiles,buildings, general liability
and Directors and Officers coverage.
6520 Equipment Rentals Rental costs for
equipment not regularly used by the District
This includes costs of postage machine rental.
6940 Improvement to Buildings Permanent repairs,
upgrades, remodel or required improvements —
made to enhance the appearance of a District
building.
6952 Equipment/Furniture over$500 Equipment
or furniture items costing more than $500,
such as display racks, and filing cabinets. —
6954 Computer Equipment Personal computers,
monitors,printers and other hardware. —
6980 Capital Improvements All items classified as
capital improvement such as replacement —
computers, printers, etc.
69 —
Budget String Coding-Alpha Sort
The following format will be used for coding expenses for purchase order requisitions and for future budgeting.
Fund Expense Location Department Project
❑ � _ ❑ ❑ ❑ O - OD - OO - O ❑ OO
Fund: A fiscal and accounting entity with a set of accounts recording revenues and expenditures of the entity.
— Expenses: Charges incurred for operation, maintenance, supplies, equipment, etc to benefit the current fiscal
period.
— Location: Various branch location or member library designations associated with a two-digit code.
Department: A two-digit code associated with District Support Services departments.
Project: A four-digit code associated with special expenditure categories.
Example One: 01-6220-50-52
01=General Fund, 6220=Minor Equipment, 50=District Support Services, 52=Technical Services
Example Two: 01-6249-10-00
01=General Fund, 6249=Operating Supplies, 10=Centennial Park, 00=No Department
Example Three*: 01-6358-10-00-0007
01=General Fund, 6358=Programs, 10=Centennial Park, 00=No Department, 0007=Summer Reading
Program
*In most instances you will not need to code for projects unless you have expenses specifically related to
an item on the project list.
Location Codes Department Codes Project Codes
— 10 Centennial Park 00 None 0007 Summer Reading—Children's
15 Fan 01 Board of Trustees 0008 Children's Book Week
20 Carbon Valley 02 Executive Director 0009 Outreach
— 30 Lincoln Park 03 Associate Director 0010 Storytime
40 Outreach Services 51 Administration 0011 Teen Read Week
50 District Support Services 53 Public Information 0012 National Library Week
70 Ault (Northern Plains) 54 Information Technology 0013 Summer Reading—Young Adult
71 Erie 55 Human Resources 0014 Donation to Lincoln Park
75 Eaton 56 Finance 0015 YA T-Shirts
80 Fort Lupton 57 Development 0019 Summer Reading—Adult
85 Hudson 58 Facilities Maintenance 0022 Adult Programming
_ 90 Johnstown(Glenn A. Jones) 59 Collection Development 0023 Homework Help Center
95 Platteville 60 Unclassified
00 Weld Library District 61 InterLibrary Loan
70
Fund Code
01 General Fund for the Weld Library District —
6520 Equipment Rentals Rental costs for
Expenditure Codes equipment not regularly used by the District. _
This includes costs of postage meter machine
6205 Bank Services Charges Fees paid for bank rental.
services.
6148 Federal Unemployment Taxes Amounts paid
6410 Books Hardbound or softbound materials by the District to provide unemployment
purchased,not via a subscription. compensation benefits for employees. _
6430 Cassettes Recorded audio material, including 6203 Fees—Other Miscellaneous fees.
music, in cassette tape form for addition to a
library's collection. 6224 Foundation Purchases Items purchased by the
District with funding approved by the
6980 Capital Improvements All items classified as Foundation. _
capital improvements, such as replacement
computers, printers, etc. 6222 Friends Reimbursed Expenses Reimbursed
expense items purchased from funds given to —
6460 Compact Discs Recorded audio material and the District.
music, in compact disk(CD) form.
6225 Friends of Lincoln Park Reimbursed expense —
6954 Computer Equipment Personal computers, items purchased with funds from Friends
monitors,printers and other hardware. organization.
6397 Conferences &Meetings Payment for costs, 6365 Gas Expenditures for natural gas services
such as lodging, registration and meals incurred provided by a public utility company.
while attending a professional conference,
related to one's profession. 6380 Gasoline Expenses for gasoline/diesel to
operate the bookmobiles.
6010 Contingency An amount budgeted for —
expenditures that cannot be foreseen and 6940 Improvement to Buildings Permanent repairs,
planned for in the budget process because of an upgrades, remodel or required improvements
occurrence of an unusual or extraordinary made to enhance the appearance of a District —
event. building.
6137 Dental Insurance Premium paid for dental 6510 Insurance Premium paid for insurance costs for —
insurance coverage as elected by employees. Bookmobiles,buildings, general liability and
Directors and Officers coverage.
6369 Disposal Services Pickup and removal of —
Trash and recyclable materials. 6236 Janitorial Supplies Items used to clean and
supply facilities, such as floor finish, stain
6362 Electric Expenditures for electrical services remover, toilet tissue,paper towels, hand soap, —
provided by a public utility company. and vacuum bags.
6952 Equipment/Furniture over$500 Equipment 6985 Lease Payment Payment made to lease library
or furniture items costing more than$500, such buildings.
as display racks, and filing cabinets.
71 —
6112 Life/Disability Insurance Premium paid for
— short-term and long-term, life and disability 6310 Postage Mailing costs for sending letters and
insurance coverage. packages.
— 6394 Local Travel & Mileage Reimbursement for 6320 Printing Printing and copying of materials
mileage incurred by a District employee when for internal and external use.
conducting District business. Trips within a 50-
— mile radius-one way. This includes Denver. 6379 Professional Contracts Services rendered by
organizations or persons not employed by the
6138 Medical Insurance Premium paid for medical District.
— insurance coverage as elected by employees.
6358 Programs Expenditures to promote and conduct
6146 Medicare Federal withholding contribution as programs such as Summer Reading, National
— part of social security program. Library Week and Children's Read Week. May
include prizes, arts and crafts supplies,
decorations and refreshments.
— 6340 Memberships Payment of membership dues
to professional organizations. 6345 Public Relations Advertising expenses,
including recruitment ads,newspaper
— 6220 Minor Equipment Items costing between$100 publications and promotional items.
and $500, such as VCRs, projectors,
televisions, display units and typewriters. 6384 Repair& Maintenance-Bookmobile Repair
and maintenance costs for bookmobiles
6496 On-line Databases Subscription costs for on- including oil changes.
line databases.
6382 Repair& Maintenance-Buildings Materials
6249 Operating Supplies Items such as pens, and supplies for the repair and maintenance of
paper, tape, scissors, desk accessories, binders, District buildings. Includes light bulbs,paint,
paper clips, security cases, seasonal lumber, and hardware supplies.
decorations, break room supplies, and craft
supplies. Items costing$100 and less. 6387 Repair& Maintenance-Computer Services,
supplies and maintenance agreements
6495 Other Expense Expenses not otherwise purchased to repair and maintain computer
classified. equipment, such as monitors, central processing
units and printers.
6396 Out-of-town Travel Payments for travels
costs, such as airfare, transportation and 6385 Repair & Maintenance-Office Equipment
mileage incurred when conducting District Services, supplies and maintenance agreements
business or attending conferences, meetings, purchased to repair and maintain office
—
seminars. This includes trips beyond Denver equipment, such as copy machines, postage
metro. meters, microfiche reader/printers and fax
machines.
6425 Periodicals Printed materials purchased with a
subscription for such as magazines, 6388 Repair& Maintenance-On-line Computer
newspapers,professional journals. For upkeep on Dynix Horizon system.
6367 Phones Phone service charges paid to a private 6389 Repair& Maintenance-Other Equipment
utility company, including cell phones and Services, supplies and maintenance agreements
networking line connections. purchased to repair and maintain any
equipment that is not otherwise classified.
— 72
6144 Retirement/401A/457 Expense Employee provided by public or private companies.
paid contribution to the 401A mandatory and —
457 elective retirement plan 6136 Worker's Compensation Premium paid for
worker's compensation insurance policy to
6200 Retirement—Employer Contribution Amount provide medical care to employees in the case —
paid by District to match employees' of a work related accident.
contribution to the 401A retirement plan.
6110 Salaries Wages paid to employees who are
employed by the District.
6140 Social Security Social Security taxes paid by
the District on the employees' behalf.
6480 Software Published software programs and site
licenses.
6395 Staff Development Costs for classes and
seminars for special staff needs. This includes
New Horizon classes.
6149 State Unemployment Taxes Amounts paid by _
the District to provide unemployment
compensation benefits for employees.
6000 Tax Distribution to Member Libraries
6250 Tech Processing Supplies Items purchased for —
processing library collection items.
6105 Third Party Health Insurance Payment —
Insurance payment for special situation to
insurance vendor.
6393 Tuition Reimbursement Reimbursment for
classes for those employees continuing their
education. —
6398 Treasurer Fee Fees paid to the county for
collection and distribution of property taxes.
6490 Videos Recorded visual material in VHS or —
DVD format.
6139 Vision Insurance Premium paid for vision —
insurance coverage as elected by employees.
6364 Water and Sewer Expenditures for services —
73 —
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