HomeMy WebLinkAbout20051119.tiff RESOLUTION
RE: APPROVE VICTIM'S ASSISTANCE AND LAW ENFORCEMENT (VALE) GRANT
APPLICATION FOR VICTIM/WITNESS ASSISTANCE PROGRAM AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Victim's Assistance and Law Enforcement
(VALE) Grant Application for the Victim/Witness Assistance Program from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf
of the 19th Judicial District Attorney's Office,commencing July 1,2005,and ending June 30,2006,
with further terms and conditions being as stated in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Victim's Assistance and Law Enforcement(VALE)Grant Application for
the Victim/Witness Assistance Program from the County of Weld,State of Colorado,by and through
the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District
Attorney's Office, to the Victim's Assistance and Law Enforcement Board be, and hereby is,
approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said application.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 4th day of April, A.D., 2005.
BOARD OF COUNTY COMMISSIONERS
.4q EL,0
WELD COUNTY, COLORADO
��////�, ,// - EXCUSED
Usi f^�{� ;;^ William H. rke, Chair
Vel C lerk to the Board
la Lei
ft?c-„v't - M. J. eile, Pro-Tem
L 1 1
Deputy Clerk to the Board — EXCUSED
D 'd E. Long
ROV AS
Robert D. Mas en
County A orn y
Gle n Vaad
Date of signature: '`/4
2005-1119
DA0020 _
00 DA dN--l'-OS
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VALE GRANT APPLICATION
Grant Period: July 1, 2005 through June 30, 2006
Applications are due at DA's Victim/Witness Program by 5 p.m. on April 5, 2005.
GENERAL INSTRUCTIONS:
1. Submit to the District Attorneys Victim/Witness Program,915 Tenth Street, P. O. Box 1167, Greeley, CO 80632, on
or before the deadline listed above, an original and eight copies of the grant application and attachments.
NOTE:Late applications maybe denied solely due to failure to meet the deadline. Applicants are responsible for the method of
delivery selected and to assure that applications are delivered to the DA's Victim/Mtness Program prior to the deadline.
2. Only one copy of the agency audit or financial review needs to be submitted.
3. Applicants are required to follow the VALE Grant Application format exactly, and are expected to respond to each item
NOTE:Ban application does not contain complete answers to each item listed in the grant application,this lack of information maybe
the basis for denying or reducing a grant award.
listed.
4. Body of application should be constructed of single-sided pages only.
5. Do not place applications in binders or folders, but fasten with staple in the upper left hand corner.
6. A cover letter is not required and, if one is provided,do not attach the cover letter to the application.
SECTION A-AGENCY INFORMATION:
1. Applicant Agency(including Division or Unit): 19th Judicial District Attorney's Office
Victim Witness Assistance Program.
2. Street Address: 915 Tenth Street, Greeley, CO 80632
3. Mailing Address (if different): PO Box 1167, Greeley, CO 80632-1167
4. Phone: (970) 356-4010 X4747 Fax: (970) 352-8023 E-Mail:jholden@co.weld.co.us
5. Project Director: Jo Ann Holden Title: Victim Witness Coordinator\Community Programs
Administrator
6. Project Title: Victim Witness Assistance Program
7. Agency Status (i.e., governmental, private-non-profit, or private-for-profit): Governmental Agency
NOTE:If you are claiming non-profit status and if you have not previously provided documentation supporting this claim to the VALE
Board,then you must provide sufficient documentation concerning your agency's non-profit status with this application.
8. Grant Amount Requested: $77,721
moos-//19
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SECTION B -NARRATIVE SUMMARY:
1. Provide a brief summary of the following:
a)agency description
The 19th Judicial District Attorney's Office or Weld County District Attorney's Office is a government agency
statutorily mandated to prosecute those charged with committing crimes against state statutes within its
jurisdiction. Over the years this prosecutorial role has led to the establishment of certain functional divisions
within the District Attorney's Office, including the district,juvenile and county court divisions, clerical division,
investigation division and the Victim Witness Unit which was established in 1980. The Victim Witness Staff
works with victims of felonies, misdemeanors, and traffic cases.
b)project description
Since its creation, the role of the Victim Witness Unit has developed to include at least the following
significant activities: soliciting victim impact statements and restitution requests, offering a Courtroom
Assistance Program, administering the Crime Victim Compensation Program, assisting the Victim
Assistance and Law Enforcement(VALE) Board, providing Victim Rights Amendment notifications, and
offering a wide range of other services in support of crime victims and witnesses (e.g., crisis counseling,
criminal justice assistance, personal support, relevant education, emergency financial help, HIV notices and
other services). In September, 2001,the 19th Judicial District added a dedicated misdemeanor domestic
violence court in the Weld County Centennial Center. In February 2005, Victim Witness Assistants added a
step of"meaningful consultation"with the victim prior to the court hearing in the afternoon. This additional
input from victims has resulted in Deputy District Attorney's increasing the rate of dispositions of
misdemeanor domestic violence cases at first hearing from 15-20%to 43%. As some procedural changes
occur with Law Enforcement Agencies, the initial contact with victims should be at 90%with an initial
disposition rate of 50%. These changes have significantly increased the quality and quantity of Victim
Witness staff contacts with domestic violence victims.
In 2005, an additional District Court Judge will be added to the courts. Addition of judges increases
workloads for the District Attorney's Office including the Victim Witness Assistance Program who must cover
even more courtrooms where a victim may be appearing to invoke their rights.
SECTION C -PROJECT CONCEPT AND DESIGN:
2. What is the overall problem the project is addressing?
The Victim Witness Assistance Program in the 19th Judicial District Attorney's Office is the only prosecution-
based program and has a central and unique role in serving crime victims and witnesses in its jurisdiction.
The 19th Judicial District\Weld County is a very large jurisdiction covering over 4,000 square miles (the
second largest county in Colorado)and one that shares boarders with a number of large jurisdictions
including the counties of Adams, Boulder, Larimer, Morgan as well as Cheyenne, Wyoming. Weld County is
served by 21 separate law enforcement agencies. Weld County has a rapidly growing population of about
210,000 people as well as a large temporary population of seasonal-farm workers and more than 10,000
college students. The District Attorney's Office Victim Witness Assistance Program is the only program which
provides: 1.Crime Victim Compensation (regular and emergency awards)2.Notices to victims of Victim
Rights'Amendment crimes regarding the critical stages of the court system and their rights with regards to
the court system 3.case status information to victims, witnesses and law enforcement 4.liaison with
prosecutors and 5. provides a safe and secure court waiting area for victims and witnesses.
3. What are the project's goals and objectives? (Goal 1, objectives 1 and 2, are mandatory for all
applicants.)
GOAL 1 (standard):This project will provide direct services that assist crime victims with emotional and
physical needs to stabilize their lives, provide a measure of safety and security, and/or enhance victims'
experience with the criminal justice system.
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• OBJECTIVE 1 (standard):To provide services to the following estimated unduplicated number of crime
victims during the 12-month grant period. (Note: Count each victim only once based upon predominant
crime type.)
EST. NO. EST. NO.
VICTIMS TYPE OF CRIME VICTIMS TYPE OF CRIME
200 Child Physical Abuse 60 Survivors of Homicide Victims
300 Child Sexual Abuse 5 Elder Abuse (including economic
exploitation and fraud crimes)
1,400 Domestic Violence 800 Assault
50 Adult Sexual Assault 80 Robbery/Bank Robbery
Adults Molested as Children 350 Vehicular Assault& Homicide, DUI/DWI
crashes or Careless Driving with death.
50 Other violent crimes such as hate and 2,000 Other, including Federal Crimes (specify).
bias crime, gang violence, et al (specify).
TOTAL UNDUPLICATED VICTIMS ESTIMATED TO BE SERVED DURING THE 12-MONTH PERIOD 5,295
• OBJECTIVE 2 (standard): To provide the following types of services to the following estimated number of
victims during the 12-month grant period.
EST. NO. EST. NO.
VICTIMS SERVICES VICTIMS SERVICES
900 Crisis Counseling 40 Emergency Financial Assistance
3000 Follow-up Emergency Legal Advocacy
Therapy 4000 Victim Comp. Assistance (required)
Group Treatment/ Support 200 Personal Advocacy
Shelter/Safehouse 3000 Telephone Contact (information/referral)
900 Information / Referral in Person Crisis Hotline Counseling
2500 Criminal Justice Support &Advocacy 2000 Other(specify):
TOTAL 16,540
NOTE:The instructions and definitions for the preceding objectives are identical to those specified by VOCA and local VALE
applicants should refer to the VOCA guidelines for detailed explanations. Additional project objectives should specify a method of
measurement,should specify quantifiable outcomes,and,if funding is awarded,the progress toward accomplishing each objective
should be reported,in a format similar to the one required by VOCA,quarterly.
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GOAL 2. To provide, within the 19th Judicial District, comprehensive services including crisis
counseling,follow-contact, criminal justice education and assistance, personal support, information
and referral, Crime Victim Compensation, emergency financial assistance, HIV education and notices,
Victim Rights Amendment notices of the Criminal Justice System critical stages
OBJECTIVE 1 During a 12-month period, assist the VALE Board to administer the funds under
their control, including approving the disbursement of the DA's Administrative funds, awarding over
$300,000 in grants, and distributing approved funding and monitoring grant recipients.
OBJECTIVE 2 During a 12-month period, to provide necessary support for the Crime Victim
Compensation Board and the funds they administer, including investigating and processing
approximately 400 new compensation claims.
OBJECTIVE 3 During a 12-month period, to provide comprehensive services to victims and
witnesses of crime, providing 16,540 direct services(duplicated count).
GOAL 3 To provide,within the 19th Judicial District, prosecution-based services to victims and
witnesses.
OBJECTIVE 1 During a 12-month period, to provide at least 25,000 victims and witnesses
(duplicated count)with staffed and separate waiting areas, trial coordination, case-status
information, "call off" notification, court escort,and other court-related services.
OBJECTIVE 3 During a 12-month period,to provide 15,000 Victim Rights Act notifications
(duplicated count)to victims; furthermore, about 50 elderly victims of crime will receive personal
contact.
OBJECTIVE 4 During a 12-month period, provide "meaningful consultation"with 90%of
misdemeanor domestic violence which should result in a 50% disposition rate at the initial court
appearance of the defendant.
GOAL 4 To actively participate in efforts within the it Judicial District to provide complete and
effective services to all crime victims.
OBJECTIVE 1 Throughout the grant period, staff will respond to all request by law enforcement
and other community groups for information and training concerning the services provided by the
District Attorney's Office and its Victim Witness Assistance Program.
OBJECTIVE 2 Throughout the grant period, staff will participate in trainings, meetings,
committees and so forth related to providing services to crime victims and witnesses.
OBJECTIVE 3 Throughout the grant period,the program will continue its efforts to retain and
recruit paid and volunteer staff members who are sensitive and effective in delivering services in a
manner that is meaningful to all racial, cultural and ethnic minority populations; furthermore, as
Latinos are the largest minority population in the judicial district(28.3% of the district's population)
job postings will indicate a preference for applicants who are bilingual in English and Spanish.
OBJECTIVE 4 Utilize interns\volunteers to help in Victim Witness Assistance Program.
4. What is your timetable for accomplishing the goals and objectives?
The goals and objectives are completed daily, weekly or monthly. The Victim Witness Assistance Program
compiles statistics on a quarterly basis to indicate all of the goals and objectives are being met during each
quarter of the grant cycle.
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5. How will the goals and objectives be accomplished?
If the Victim Witness Assistance Program is able to keep its basic funding requirements, the program will
maintain its current level of services as previously described. Additional support is essential as the
Misdemeanor Domestic Violence Fast Track Program continues to become more fine-tuned with Victim
Assistance spending more time with victims for"meaningful consultation"and court support.
6. What problems do you anticipate in implementing your program's goals and objectives, if any?
The Victim Witness Assistance Program has received support of both the past District Attorney and present
District Attorney in increasing financial support from various funding sources. The Victim Witness Assistance
Program has been providing more services to more victims and witnesses with only minimal increases in
staff. If the program's funding goals are achieved during the grant period, the Victim Witness Assistance
Program will continue to maintain and enhance its services; however, as the major portion of its funding
comes from grant money, it is always possible that the program will not receive the overall funding needed to
accomplish its overall goals.
7. How does the project address the victim-service needs outlined in the V.A.L.E.statute?
C.R.S. 24-4.2-102, the District Attorney's Office provides administrative and legal assistance to the VALE
Board.
C.R.S. 24-4.2-105 Subsection (4) lists various victim and witness services. The Victim Witness Assistance
Unit provides many of these services. Services directly involved with the project are:
(a) Provision of services of early crisis intervention;
(b) Provision of telephone lines for victims and witnesses assistance;
(c) Referral of victims to appropriate social service and victim compensation programs and
assistance in filling out forms for compensation;
(d) Education of victims and witnesses about the operation of the criminal justice system;
(e) Assistance in prompt return of the victims' property;
(f) Notification to the victim of the progress of the defendant's arrest,subsequent bail determination,
and the status of the case;
(g) Intercession with the employers of victims;
(i) Translator Services;
(j) Coordination of efforts to assure that victims have a secure place to wait before testifying;
(k) Provision of counseling or assistance during court appearance when appropriate:
(I) Protection from threats of harm and other forms of intimidation.
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SECTION D -SERVICE INFORMATION:
8. What is the population and geographic area targeted for service through this project?
The 19th Judicial District\Weld County is a very large jurisdiction covering over 4,000 square miles (the
second largest county in Colorado)and one that shares boarders with a number of large jurisdictions
including the counties of Adams, Boulder, Larimer, Morgan as well as Cheyenne, Wyoming. This geographic
area served by the Victim Witness Assistance Program in the Weld County District Attorney's Office is
209,909 according to 2003 population figures. In addition, Weld County has a sizeable temporary population
that includes a large seasonal worker population and students attending the University of Northern Colorado
and Aims Community College.
9. Provide the following summary information: •
a) How many people are in need of these services?
In 2004, the District Attorneys Office filed 15,588 cases: 1937 Felony cases, 1286 Juvenile cases, 3853
Misdemeanor cases, and 8512 Traffic cases. These cases represent approximately 6,000 primary and
secondary victims.
b) How many people are presently being served? Approximately 6,000 primary and secondary victims.
c) How many people will be served by the project during its operation? See above under A.
The Victim Witness Assistance Program will continue to provide services to victims and witnesses and
continue to increase the quality of services and service whatever increases there might be in the next year's
caseloads.
10. Are there other community agencies currently providing like services to the targeted population?
The District Attorney's Office Victim Witness Assistance Program has statutory responsibility for notifying
victim rights victims of the critical stages of the court system and their rights during the court process. The
District Attorney's Office provides criminal justice education and support to victims and witnesses of crime
from initial filing of charges until the defendant is sentenced and then until any post conviction hearings are
completed. Statutorily, only the District Attorney's Office has the authority to provide Crime Victim
Compensation.
The District Attorney's Office Victim Assistance Program works closely with victim service agencies and law
enforcement victim assistance making referrals and giving resource information to provide the best service
possible to victims of crime. Non-profit agencies and Law Enforcement Victim Assistants are available on
as-need basis to provide victims with court support when the DA Office Victim Assistance Program is over-
extended.
11. Document community support, coordination and networking by providing the following
information:
The District Attorney's Office Victim Witness Assistance Program works closely with: agencies who provide
services to victims of crime, 21 separate law enforcement agencies, and various tasks forces. The Program
gives victims referrals and provides resource information as well as working with judicial and probation.
a) List the agencies with whom your agency has an active memorandum of understanding or an
agreement regarding the coordination and provision of services. (Attach supporting documentation
in appendix.)
The following agencies have signed the Weld County Coordinating Committee for Victims of Crime
Coordination Agreement affirming their commitment to working together to facilitate the effective delivery of
services to victims: Greeley Police Department Victim Assistance, South Weld County Victim Assistance,
Weld County Sheriff's Office, Weld County Probation, A Kid's Place, UNC Adult Survivors Advocacy
Program, Partners, Catholic Charities, Colorado Legal Services, A Woman's Place, Child Advocacy and
Resource Educations, Sexual Assault Survivor's Inc.,Area Agency on Aging, Weld County Legal Services,
and Envision.
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b) Is your agency an active participant in Weld County's Coordinating Committee for Victims of
Crime (CCVC)? If"yes," provide the name and position(s) of the CCVC participant(s) and their level
of involvement in that group.
Yes. Jo Ann Holden, Victim Witness Coordinator and Karol Patch, Victim Compensation Coordinator are
both active participates in CCVC and are involved in the Victim Awareness Day event each year as well as
other projects and information gathering and training.
c) Briefly describe any other agency actions that demonstrate its high priority for developing
community support, coordination, networking, and cooperation.
The Weld County District Attorney's Office Victim Witness Assistance Program maintains a professional
working-relationship with the Courts, Clerk's Office, Collections, Probation Department and Probation's Victim
Assistance Program. In January, the County Court Judges, District Attorney, Chief Deputy District Attorney
and Victim Witness Coordinator met to discuss possible improvements to the Domestic Violence Fast Track
Program which the District Attorney's Office began to implement in February 2005. The Victim Witness
Assistance Program is involved locally with the Domestic Violence Coalition, the Sexual Assault Resource
Team, and Senior Triad. Additionally, the Victim Witness Assistance Program coordinates victim services
with Victim Assistance representing 21 law enforcement agencies as well as many victim service agencies: A
Kid's Place, UNC Adult Survivors Advocacy Program, Partners, Catholic Charities, Colorado Legal Services,
A Woman's Place, Child Advocacy and Resource Educations, Sexual Assault Survivor's Inc., Area Agency on
Aging, Weld County Legal Services and Envision.
The District Attorney's Office also provides complete administrative, legal and clerical support for the Crime
Victim Compensation Board and the VALE Board and to the individuals and organizations served by these
programs.
12. Provide the following information concerning your agency's involvement with the Crime Victim
Compensation Program:
a) Does your agency regularly inform victims about Victim Compensation and help them to apply
when appropriate? Yes
How? The Victim Witness Assistance Program provides information to victims concerning Crime Victim
Compensation by distributing Victim Compensation brochures (English and Spanish) and application forms,
referring to Victim Compensation in VRA Brochures, providing Victim Compensation Training at law
enforcement departments, victim service agencies and other local groups, explaining Victim Compensation
and helping victims to complete application forms.
The Victim Compensation Program, in the District Attorney's Office, responds to victims' requests for
applications, help in completing the application, facilitates the payment of emergency financial assistance,
processes completed applications for monthly Victim Compensation Board review, and distributes award
notices and compensation after Board Meetings.
b) Explain any major issues that hinder your agency in helping crime victims to understand Victim
Compensation eligibility requirements and to apply for benefits.
None. Since the District Attorney's Office Administers the Victim Compensation Fund staff is very
knowledgeable about compensation criteria.
c) Does your agency regularly conduct/receive Victim Compensation training for direct services staff
and volunteers? If"yes," what was the date of the last training and who provided it?
The Crime Victim Compensation Program is housed in the District Attorney's Office which provides
administrative support to the program. As indicated in (b) above, all Victim Witness Assistance Staff are
have extensive knowledge regarding the program. Program updates, questions, and concerns are
continually reviewed at our regularly scheduled staff meetings by Karol Patch, the Crime Victim
Compensation Coordinator.
13. Has your agency taken steps to assure that all staff and volunteers have read and understand the
• rights afforded to crime victims in 24-4.1-302.5 CRS and the services delineated in sections 24-4.1-303
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and 24.4.1-304 CRS (i.e., the Victim Rights Act(VRA)and enabling legislation)? Yes
If"yes," information concerning the following items:
a) Does your agency have a statutory mandate to notify victims about their rights under VRA?
Yes. The District Attorney is mandated to inform victims of the critical stages of the court system, that they
have the right to be present at the critical stages of the court system and that they have the right to speak at
Bond Hearings, Entry of Plea Negotiation, Sentencing and Modification of Sentencing.
The following rights found in C.R.S. 24-4.1-302.5 are duties the District Attorney's Office provides to victims
of VRA crimes:
(a) Be treated with fairness, respect and dignity, free from intimidation, harassment, or abuse,
throughout the criminal justice system.
(b) Be informed and present for the critical stages 24-4.1-302 (2)
(c) Be notified when defendant is released from custody
(d) Be heard at bond reduction or modification hearings, acceptance of a negotiated plea, or
sentencing
(e) Consult with the prosecution prior to disposition or trial
(f) Be notified of scheduling changes
(g) Be present at sentencing and to provide a victim impact statement
(h) Have restitution paid
(I) Pursue a civil judgment
(k) Receive property back when no longer needed
(I) Availability of assistance
m) Be informed of steps to be taken if intimidation or harassment occurs
(n) Be provided with employer intercession
(o) Have a swift resolution to the case
(p) Have a secure waiting area, whenever practicable.
(t) To be informed of the process for enforcing compliance with this article.
b) Briefly describe how your agency assures that all staff and volunteers are trained on VRA.
Jo Ann Holden, Victim Witness Coordinator of the 19th Judicial District and Program Administrator, has been
involved in the Victims' Rights Constitutional Amendment prior to voter approval in November 1992. Holden
implemented one of the first automated Victims' Rights Notification Systems in the state in the 18th Judicial
District Attorney's Office. She was a committee member of the Constitutional Amendment Training
Committee and during 1993 and 1994 and an instructor in many regional trainings throughout the state as
well as a technical support person to the C.O.V.A. Trainer. She has been involved in the Victims' Rights
Enabling Legislative Committee whenever modifications to the Victims' Rights Enabling Legislation are
determined to be necessary and in 1994-1995 addressed additions and changes to the language of the
statutes to assure compliance which resulted in the cleanup bill passed in 1995. The information Holden has
gleaned from her involvement with the Victims' Rights Amendment is passed on to the Victim Witness Staff
via staff meetings and policies and procedures. Policies and procedures that are implemented in the Office of
the District Attorney as a direct result of requirements of the Victims' Rights Amendment are discussed in a
thorough manner with staff regarding the importance of following through with the new procedure because it
is a Victims' Rights Amendment issue.
During 2005, Jo Ann Holden will be conducting Victims' Rights Amendment trainings with Victim Witness
Assistance Staff, Secretarial Staff, County Court Deputy District Attorneys and District Court Deputy District
Attorneys.
c) Provide the date of your last VRA training and who provided that training.
The previous supervisor of the Victim Witness Assistance Unit provided Victim Rights Act training to all new
staff and volunteers including requiring them to read copies of the victim rights brochure and VRA status.
New staff members received VRA-specific training from a knowledgeable staff person and are strongly
encourage to attend relevant state training when it is offered. Jo Ann Holden, Victim Witness Coordinator,
will be conducting specific Victim Rights Training to the Victim Witness Assistance Staff in May 2005.
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d) How does your agency notify victims of their rights under VRA?
The Victim Witness Assistance Unit receives new cases with charges covered under the Victims' Rights
Amendment. Victims are identified, entered into a database and an initial VRA Packet is sent. The initial
VRA Packet includes information regarding the charges filed, a VRA Brochure, a letter explaining the
availability of Crime Victim Compensation, a request of a victim Impact Statement, a request for restitution
information and a list of various victim-service providers. As the case progresses through the court system,
DA Office secretarial staff send case-status EMAILs to the Victim Witness Assistance Unit who select the
appropriate letter to send to the identified victim rights victims. Victim Witness Assistants are available to
answer victims questions by phone or in person and are available to provide court support when victims wish
to attend a critical stage of the court system.
e) Does your agency have a brochure describing VRA? If"yes," list the languages in which your
brochure is available and attach copies in the appendix.
Yes,the Victim Rights Amendment Brochure is provided in English and Spanish.
14. What cost savings will the public experience as a result of this project?
The District Attorney's Office Victim Witness Assistance Program provides all the services outlined in the
Goals and Objectives of this grant with 7.5 paid FTEs. Additionally, the VW Unit has increased volunteer
hours to the unit to approximately 20 hours per week. Among the cost saving measures used by the Victim
Witness Assistance Program are the following: 1)the program uses multiple funding sources to limit the total
cost of the program to any one source of funding; 2)the use of volunteers allows the program to provide
services without requesting additional funding; 3) the program has increased efficiency through streamlining
processes and technology.
15. What is the management plan for the project? (Specifically, who will be responsible or
accountable for the administration of the project?)
The day-to-day management of the District Attorney's Office Victim Witness Assistance Program is the
responsibility of Jo Ann Holden, Victim Witness Coordinator and VALE Grant Administrator. Jo Ann is
supervised by Kenneth R. Buck, District Attorney and Philip Clark, Assistant District Attorney. Accounting
functions are provided by Donald Warden the Director of Finance and Administration and the Board of County
Commissioners.
16. Who will provide the proposed services? Will volunteers be utilized? (Include a description of
duties, qualifications, training, etc.)
Jo Ann Holden, Victim Witness Coordinator&VALE Administrator(Program Administrator)
Provides supervision of the Victim Witness Assistance Unit, Administrative duties, and direct victim support.
Karol Patch,Victim Compensation Coordinator(Community Services Counselor II)
Completes day-to-day duties for victim compensation requests, direct victim support, and the Senior Project.
Linda Wurts, Tara Owens, Rose Lopez—Victim Witness Assistants (Community Services Technician)
Provides direct victim support, CAP (Court Assistance Program), restitution, and victim and witness call offs.
Heidi Henrichs—Victim Notification Assistant (Community Services Worker II)
Completes initial VRA Packets and Victim Rights' Notifications.
Jeannie Mitchell —Victim Witness Receptionist(Office Technician)
Provides clerical support to the Victim Compensation Program along with receptionist duties.
Tina Connor—Clerical (Office Technician)
Provides clerical support helping with the processing of Victim Rights' Notification and returned mail.
Volunteers are utilized to help the Victim Witness Assistants with their duties including calculating victim
restitution, calling off victims for hearings and providing victim support in court. VALE Board and the
Compensation Board —all hours provided by board members are volunteer hours.
•
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SECTION E - EFFICIENCY DESCRIPTION:
17. If this is an application for continuing funding, how successful has this project been in the past
in accomplishing its proposed goals and objectives?
The Victim Witness Assistance Program has been successful in meeting or exceeding almost all of the goals
and objectives outlined as reported in quarterly reports.
18. What is the projected cost per client served (cost/benefit ratio)?
Projected victims and witnesses who will receive services by the District Attorney's Office Victim Witness
Assistance Program is 5,295. The VALE request is $77,721making the cost per client $14.68.
SECTION F - BUDGETARY INFORMATION:
19. Complete attached budget page or facsimile.
20. Explain and justify the project's budget and relate the item(s) budgeted to project activities.
The largest single funding source for the Victim Witness Assistance Program is Weld County Government
who funds costs not included in the program's budget such as:financial and personnel services, maintenance
and custodial support, office space, lights and phones as well as contributing $113,332 for the salary and
benefits of some Victim Witness Unit employees and $10,838 in matching dollars for the VOCA and VAWA
Grants, costs for complying with the Victims' Right Amendment(letterhead, envelopes, postage, brochures).
For a projected total of $124,170. VALE and Compensation Administrative dollars also fund the Victim
Witness Assistance Program for a projected total of$107,173.
A 2005 VOCA Grant (Victims of Crime Act)for$31,357 was funded. There is always concern that
VOCA Funding will be reduced by federal legislation. Presently, there is a proposal in the 2006
Federal Budget that would result in $1.267 billion (reserve plus estimated FY06 deposits)being taken
resulting in no funding available for victim services at the beginning of FY 2007.
A 2005-2006 VAWA Grant (Stop Violence Against Women)for$9,000 was funded. Again, there is always
concern that federal grant dollars will be reduced or become non-existent.
A VALE Grant is also an important source of funding the Victim Witness Assistance Program. For the last 12
months of this grant cycle, VALE is paying $72,135 for partial cost of staff salaries and benefits. As with the
other funding sources, any shortfall in the proposed level of VALE funding will be absorbed first by an
increase in administrative funds utilized and secondarily by decreasing planned staffing levels and services.
21. If this is an application for continuing funding, explain any changes in proposed funding.
The Grant request for 2005-2006 of$77,721 is approximately an 8% increase which is being asked to pay for
increases in personnel costs. Each year, as a result of cost-of-living and step raises, which are established
by the County Commissioners and are non-discretionary, personnel costs increase resulting in requests for
increases from grant sources.
22. How will future funding needs be met?
The Victim Witness Assistance Program, as a division of a governmental agency, is limited in the sources
and activities it is allowed to use to raise revenue. While the financial support provided by Weld County has
increase significantly over the years, the VW Unit must compete with other high priority programs for limited
county funding. The Community Programs Administrator writes grants for funding when available and
appropriate, but grant funding (especially federal funding)cannot be relied to always be available. The VW
Unit is expanding its use of volunteer school interns to help with the workload without adding costs to the
program.
11
SECTION G -ATTACHMENTS:
23. Attach a copy of your agency's current fiscal-year budget, including a list of all funding sources.
24. Attach a list of your agency's Board of Directors, if applicable.
25. Include letters of support in this section.
26. Include a signed copy of the attached Grant Applicant Memorandum of Understanding Concerning the
Rights Afforded to Crime Victims.
27. Include a copy of agency's most recent audit report or financial review. If agency is not subject to audit,
explain how proper management and disbursement of funds is monitored. (Only one copy of the audit or
financial review is required.)
12
DETAILED PROJECT BUDGET
DETAILED PROJECT BUDGET:Include the estimated cost of all resources needed to undertake the project(round off figures to the nearest dollar). This
budget page must include all monies available. In-kind services need to be listed gn in the budget narrative,not on this page.
TOTAL VALE VALE
CAST .112.
T TAL
a. Personnel(Employees)
(1)Salaries(list each position with salary rate and percentage of time devoted)
Community Program Administrator
VW Coordinator 1 FTE 61 315 49%1 29.857
Community Services Counselor II
Victim Compensation Coordinator 1 FTE 38,165 40%1 20,502 1
Community Services Technician
Victim Witness Assistant 1 FTE 32,596 0%1
Community Services Technician
Victim Witness Assistant 1 FTE 28.130 40%I 15,145
Community Services Technician
Victim Witness Assistant 1 FTE 26.525 I % I
_Office Services Worker II
Victim Notification Assistant 1 FTE I 24.628 I %
Office Tech II
Clerical 1 FTE I 23,053 I %l
Office Tech II
Receptionist-Clerical.625FTE 13,587 I 90%1 12,228
Subtotal of Personnel I 247.999 I %l 77.721 I
(2)Total FICA,Retirement,Fringe Benefits.etc. I 80.459 I %I calculated above)
I I I
Total Personnel Costs I$ 328,458 1 %IS 77 721
b. Supplies and Other Operating Expenses(communications,reproduction)
Supplies 4 020 0%I
Operating Expenses I 10,938 I 0%I
%I
I I
%I
Total Supplies and Operating Expenses I$ 14.958 0%1$ )
c. Travel(itemize transportation and subsistence)
I
TraveMAeetings\Board\Conferences I 6.0001 0%l 1
I I I
%I
I 1
Total Travel Costs $ 8,0001 0%I$ I
d. Fpuipment(itemize)
I % l
I %
Total Equipment Costs I$ I % $
e. Professional Services(itemize individuals and organizations)
% II
Total Professional Services Costs $ % $
TOTAL PROJECT COSTS $ 349,416 I %I$ 77,721 1
g. Total Project Funding Breakdown
(1)VALE Funds $ 77.721 22 %
(2)Federal Funds $ 40 352 12 %
(3)Other Funds $ 231,343 66 %
TOTAL $ 349 416 100%
Please explain the source of"Other Funds"in the budget narrative.
VICTIM ASSISTANCE AND LAW ENFORCEMENT BOARD
GRANT APPLICANT MEMORANDUM OF UNDERSTANDING
CONCERNING THE RIGHTS AFFORDED TO CRIME VICTIMS
As provided in C.R.S. 24-4.2-105, (4.7), Colorado law requires the following:
A REQUESTING AGENCY OR PERSON SHALL ACKNOWLEDGE IN WRITING THAT SUCH AGENCY OR
PERSON HAS READ AND UNDERSTANDS THE RIGHTS AFFORDED TO CRIME VICTIMS PURSUANT TO
SECTION 24-4.1-302.5 AND THE SERVICES DELINEATED PURSUANT TO SECTION 24-4.1-303 AND 24-
4.1-304. SUCH WRITTEN ACKNOWLEDGMENT SHALL BE ATTACHED TO SUCH REQUESTING
AGENCY'S OR PERSON'S APPLICATION FOR MONEYS PURSUANT TO THIS SECTION. THE BOARD
SHALL NOT ACCEPT FOR EVALUATION ANY APPLICATION FOR A GRANT OF MONEYS PURSUANT TO
THIS SECTION UNTIL THE REQUESTING AGENCY OR PERSON PROVIDES THE BOARD WITH SUCH
WRITTEN ACKNOWLEDGMENT.
The prospective grantee certifies to the VALE Board, by submission of this completed Grant Applicant
Memorandum of Understanding Concerning the Rights Afforded to Crime Victims, that the agency or person
described herein has read and understands the rights afforded to crime victims as required by C.R.S. 24-4.2-105,
(4.7).
PROJECT DIRECTOR: Jo Ann Holden
TITLE: Community Programs Administrator\Victim Witness Coordinator
PROJECT: VICTIM WITNESS ASSISTANCE PROGRAM
AGENCY: 19TH Judicial District Attorney's Office\Weld County DA's Office
ADDRESS: 915 Tenth Street PO Box 1167 Greeley, CO 80632
SIGNATURE: DATE:
(NOTE: COPIES OF THE STATUTES DESCRIBED ABOVE WILL BE PROVIDED TO PROSPECTIVE GRANT
RECIPIENTS UPON REQUEST.) GRVRA.VAL
VALE Grant Application
Signature Page
Applicant Agency: 19`"Judicial District Attorney's Office, Victim Witness Assistance Program
Street Address: 915 Tenth Street, Greeley, CO 80632
Mailing Address (if different): PO Box 1167, Greeley, CO 80632-1167
Phone: (970)356-4010 X 4747 Fax: (970) 352-8023 E-Mail:jholden@co.weld.co.us
Project Title: Victim Witness Assistance Program
Grant Period: July 1, 2005 to June 30, 2006
The following signatories, understand and agree that any grant received as a result of this application shall
incorporate and be subject to the statements made within the above described VALE Grant Application (The
Application). Furthermore, the signatories certify that they have each read The Application and are fully cognizant of
their duties and responsibilities for this project.
(Original signatures of each party to this application (i.e., Project Director, Financial Officer and Authorized Official)
are required. Please use BLUE INK to distinguish the original documents from copies.)
Proiect Director:
Name: Jo Ann Holden Position/Title: Community Programs Administrator\Victim Witness Coordinator
Agency(including Division or Unit): 19TH Judicial District Attorney's Office, Victim Witness Assistance Unit
Mailing Address: PO Box 1167 Greeley, CO 80632
Phone: 970 356-4010 Fax: 970 3 -83 E-Mail:jholden@co.weld.co.us
I �
Signature: , ' �/ X Date: J J I
Financial Offic r:
Name: Donald D. Warden Position/Title: Director of Finance and Administration
Agency(including Division or Unit): Weld County Government
Mailing Address: PO Box 758 Greeley, CO 80632
Phone: (970) 35 -4000 ext. 421 F ( 152-025,,2-024 , E-Mail: DWarden@co.weld.co.us
Signature: / 'l//j C/=(744 -- Date: APR 0 4 "2005
Authorized Official:
Name: \ M. J. Geile Position/Title: Board Chair pro-Tem
Agency(including Division or Unit): Board of County Commissioners, Weld County
Mailing Address: PO Box 758 Greeley, CO 80632
Phone: (970)336-7 4 ext. 4200 Fax: (970)352-0242 E-Mail: WJerke@co.weld.co.us
Signature: '1/' Date: APR 0 4 2005
In accordance with the Colorado Revised Statutes 24-72.202.6,information supplied in this application is considered a public record.
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