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Home My WebLink About20052454.tiff ead Town of Mead P.O. Box 626 441 Third Street mend•"n Lime lb" Mead, Colorado 80542-0626 with u Big Future" (970)535-4477 a July 27, 2005 Weld County Board of County Commissioners P. O. Box 758 Greeley, Colorado 80632 RE: Town of Mead Energy Impact Assistance Application Dear Sirs: Enclosed please find a copy of the Town of Mead's Energy Impact Assistance Program Application which was approved by the Board of Trustees at the regular meeting of July 25, 2005. Copies have been sent to Don Sandoval, Regional Manager for the Department of Local Affairs as well as to Sue Schneider of the Department of Local Affairs. Very truly yours, Candace ndgwater Town Clerk Cb Enclosures L `P)wt-vY�b�rt.; t_o r 2005-2454 ©4'_i Rev. 11/04 STATE OF COLORADO (For Use by State) Department of Local Affairs ENERGY AND MINERAL IMPACT ASSISTANCE PROGRAM APPLICATION Public Facilities/Public Services/Community Development Projects (Refer to back page for application filing information) A. GENERAL AND SUMMARY INFORMATION 1. Name/Title of Proposed Project: Fairbairn Avenue Sewer Line Replacement 2. Applicant: Town of Mead, Colorado (In the case of a multi-jurisdictional application, name of the"lead"municipality,county,special districts or other political subdivision). In the case of a multi-jurisdictional application, names of other directly participating political subdivisions: N/A If applying on behalf of a non-profit corporation, the eligible local government must assume responsibility for the administration of any funds awarded. Name of the non-profit corporation: N/A 3. Chief Elected Official (In the case of a multi-jurisdictional application, chief elected official of the"lead" political subdivision): Name: Richard E. Kraemer Title: Mayor Mailing Address: P. O. Box 626 Mead, CO 80542 Phone: 970-535-4477 E-mail Address: Fax: 970-535-0831 4. Designated Contact Person for the Application: Name: Jim B. Wright, P.E. Title: Proiect Engineer Mailing Address: 807 Marshall St. Ft. Collins, CO 80525 Phone: 970-225-9559 E-mail Address: jbwrightassocamsn.com Fax: 970-377-9978 5. Amount requested: $172,260 Does the applicant jurisdiction have the ability to receive and spend state grant funds under TABOR spending limitations?Yes X No If no, please explain. 6. Brief Description of Proposed Project Iwo words or less): The project will replace 1220 feet of 10" sewer pipe and 1625 feet of 8" sewer pipe. The pipe has extensive corrosion from hydrogen sulfide on the inside. The pipe has a low spot between manholes 14 and 15. 7. a. Local priority as assigned by county-wide impact team (if applicable), or if more than one application from the same local government(e.g., 1 of 2, 2of 4, etc.). N/A Page 1 of 5 Pages B. DEMOGRAPHIC AND FINANCIAL INFORMATION 1. Population a. What was the 2000 population of the applicant jurisdiction? 2017 b. What is the current estimated population for the applicant jurisdiction? 2400 (Current/most recent lottery distribution estimate is acceptable.) What is the source of the estimate? The estimated is based on the Increase in the number of sewer taps c. What is the population projection for the applicant in 5 years? 3000 What is the source of the projection? 2005 Wastewater Facility Study—5% per year projected increase 2. Financial Information (Provide for all municipalities, counties, and political subdivisions directly participating in the application and for any entity on whose behalf the application is being submitted. Attach additional sheets if necessary). Entity Name Mead Audit Report • • a. Assessed Valuation (Year 2004 ) $33,251,490 b. Mill Levy/Annual Revenue 12.429/ $413,290 c. Sales Tax Rate C/0)/Annual Revenue 2%/$160,000 d. Long-Term Finance Obligation, Equip Leases/$101,035 by Type/Amount e. Annual Budget(relevant fund) Fund Sewer $192,500 O&M Year 2005 $647,900 CIP Total Amount $740,400 Fund Cash Balance (as of 1/1/2005 ) $850,394 f. Waters (water projects only) N/A Tap Fee N/A Avg. Monthly User Chargesv N/A Number of Taps Served by Applicant N/A Fund Cash Balance (as of 1/1/ ) N/A g. Sewers (sewer projects only) Tap Fee $7,000 /SFE Avg. Monthly User Charges♦ $22.32/ Month Number of Taps Served by Applicant 560 Fund Cash Balance (as of 1/1/2005 ) $850,394 • For fund most relevant to application(e.g.,General Fund,Sewer Fund,etc.). • Use only in the case of multi-jurisdictional or on-behalf-of applications to provide the requested Information for other directly participating entities. A Not required If not relevant to application. ✓ Divide sum of monthly residential revenues by number of residential taps served. Page 2 of 5 Pages C. PROJECT BUDGET& FUNDING SOURCES PROJECT EXPENDITURES PROJECT REVENUES Project Budget Line Items: Total Impact Other Funds Requested or Committed (Examples: architect, engineering, Cost Assistance equipment, construction etc.) Amount Source Unit Cost Status* 48" Diameter Manholes (11 @ $ 24,200 $ 24,200 $2,000 ea) 2,869' of 8" and 10" Sewer Pipe $ 94,934 $ 94,934 Reconnect Services $ 10,000 $10,000 Railroad Crossing $ 7,500 $ 7,500 Repair Alley & Streets $ 26,600 $ 26,600 Contingencies (10%) $ 16,323 $ 16,323 Engineering, Survey&Const Admin $26,934 $ 26,934 Town 15% Budget TOTAL I $206,491 $179,557 $ 26,934 *e.g.,committed, in application stage,etc. D. RELATIONSHIP TO ENERGY/MINERAL IMPACT. The statutory purpose to the Energy and Mineral Impact Assistance program is to provide financial assistance to"political subdivisions socially or economically impacted by the development, processing or energy conversion of minerals and mineral fuels." This section of the application is intended to provide an opportunity for the applicant to describe its energy/mineral impacts, both direct and indirect, and the relationship of application to those impacts. 1. Explain how this project is directly or indirectly related to energy/mineral impacts, including whether it mitigates any adverse impacts. The oil and gas activity has resulted in jobs and new housing in the community. These jobs and new housing result in the need to oversize this sewer line. 2. a. What direct energy/mineral impacts are being experienced by the applicant? Examples of direct impacts include: road/bridge/culvert damage, fire protection/emergency medical services, dust suppression, sound/visual mitigation, weed control, economic boom/busts and other direct physical, social or economic impacts. In addition, the town is having to implement ordinances to deal with development around well heads and this results in engineering and legal fees. The increased development of oil and gas wells has resulted in an increase of energy/mineral jobs and commercial business in southwest Weld County. New sewer taps have increased to nearly 20% per year for the last two years. b. What types and amounts of local funds and resources are being used by the applicant to address direct energy/mineral impacts? Examples of funds and resources include: road and bridge funds, Highway User Trust Fund allocations, industry assessments or contributions, sales or property taxes, staff time, etc. Mead's public works staff time is being used to accommodate the increased growth and associated impacts to the wastewater facilities. Sales tax revenues are being used to pay the added engineering & legal costs. Page 3 of 5 Pages 3. List energy/mineral activities(past, present and future) affecting the applicant. Be as specific as possible by listing company names, locations, production levels, employment levels, etc. Include not only production projects (e.g., oil, gas, carbon dioxide, coal, molybdenum, gold, etc.), but also processing, transmission (e.g., oil/gas pipelines, electric transmission lines, etc.), transportation (e.g., roads, rail lines, etc.) and energy conversion facilities (e.g., coal and gas-fired electric generating facilities). The increased rehabilitation of oil and gas has resulted in the Town staff spending many hours developing ordinances for development around new and existing wells. Drilling activities are imposing wear and tear on the road system. 4. Are energy/mineral companies that impact the applicant jurisdiction aware of and supportive of this request? Yes No X Attach supporting documentation when appropriate. E. OTHER PROJECT INFORMATION 1. Why is the project needed? What are the specific goals of the project? The sewer system is approaching the end of Its service life. The Fairbaim Avenue line is the main trunk line serving the Town. In addition, there are two reasons to replace the line at this time. 1.) Fairbaim Avenue is a gravel road and is the last road in the older section of town to be paved. This road cannot be paved until the sewer line is repaired. 2.)A cost analysis has shown that oversizing (increasing the line size to 12 inch)of this sewer line is less expensive than constructing a new sewer line along the north side of town to serve new development. 2. How were the cost estimates arrived at? Have preliminary architectural/engineering studies been completed? What additional design work must still be completed? (Attach preliminary engineering reports, architectural drawings, cost estimates, detailed project budget.) The Town's wastewater engineer, JB Wright 8 Associates, Inc. has evaluated the necessity of the upgrades, prepared a memorandum describing the project and summarized the cost estimates for the improvements. The memorandum and associated cost estimates are attached. 3. a. Describe local commitment to the project, including local fees or regulations altered to ensure project success, local taxing efforts to address continuing development and maintenance needs, and local citizen support. Describe any in-kind contributions, by type and value, in support of this project. The Town has received commitment from a local developer to fund the oversizing portion. ($71,258.72 as shown on attached spread sheet)The Town will commit financial support to cover the engineering fees for the replacement portion of the project($26,934 as shown on attached spread sheet) This money will come from the Town's sewer replacement fund which is generated from monthly sewer rates. b. Was the cash value of the in-kind contributions calculated into the Project Budget(C)? Yes_No X It will be included in the 2006 budget. 4. What other funding alternatives have been explored? None for this project, however, the town is pursuing CDPHE revolving loan funds for its proposed new wastewater treatment plant and the associated outfall sewer. 5. Has the applicant jurisdiction been subject to any refund under TABOR or statutory tax limitations? Has the applicant sought voter approval to keep revenues above fiscal spending limits?Yes No X If yes, please explain. 6. If the applicant jurisdiction is classified as an enterprise under TABOR, will acceptance of a state grant affect this status? Yes_No X Please explain. 7. If the project is funded, what on-going operational obligations will be incurred? What is the applicants plan for addressing these additional costs? (Attach a detailed budget showing annual operating revenues and expenses, Page 4 of 5 Pages by amounts and sources.) Operational costs will be reduced by the amount of the costs necessary to maintain the aging sewer lines. 8. When do you expect the project to start? Fall 2005 When will it be completed? Spring 2006 9. Indicate below whether any of the proposed project activities: a. Will be undertaken in flood hazard areas. Yes No X List flood plain maps/studies reviewed in reaching this conclusion. Describe alternatives considered and mitigation proposed. b. Will affect historical, archeological or cultural resources, or be undertaken in geological hazard area? Yes No X Describe alternatives considered and mitigation proposed. c. Create or fail to address any other related public health or safety concerns? Yes No X Describe. To the best of my knowledge and ief, t state is and data in this application are true and correct. Signature, Chief Elected Official Richard E. Kraemer Name(typed or printed) Mayor Title 7/25/2005 Date ++++++i+1+++++++++++++++++++++++++++******+++++++++++++++++++++++++++++++++++******++++++++++++++++++M+++++++++++H+++******++++++++++++ Please submit one original and three copies to: Sue Schneider Department of Local Affairs 222 South Sixth Street#409 Grand Junction, Colorado 81501 Also submit: ► 1 copy to the local Council of Governments or Regional Planning Commission ► 1 copy to the local county impact (prioritization) team (if applicable) Attachments List(check and submit if applicable; one set per application): ► Engineering Memorandum X ► Cost Estimates X ► Detailed Budget X ► Map showing location of the project X Page 5 of 5 Pages oral a.ca -tom+Neu !EMIR SIIBn • a - • .• .. I tg 2 I Il I x x SORE STREET I i• 1 i T e To MD K C FIFTH SWEET I 11 ca FOURTH situ I r ^�q4b d k k Sr ` Y THIRD 1STR@T ma,..Mid MAMA.00E S i ' • y k I��rrlitgnat/ .Sete SODOM STREET d FEST MST — - AARJ! AMEX. MEAD SAINT/4170H T OMIT= .'n+i m.. t..men viarn — ma TOWN OF MEAD FAIRBAIRN AVENUE SEWER REPLACEMENT AND OVERSIZING COSTS Town Costs For Replacement of Existing Line with no Capacity Increase Cost for Future Development-Increased Line Capacity Developer Cost Item# Description Quantitt Unit Jnit Prici Total Cost Description ` uantit, Unit Unit Price Total Cost 1 48"Dia. Manholes 11 Ea 2200 $24,200.00 48"Dia. Manholes 11 Ea $2,200.00 $24,200.00 $0.00 2 8"PVC in Alley MH 13-MH 15 749 LF 36 $26,964.00 12"PVC in Alley MH 13-MH 15 749 LF $55.00 $41,195.00 $14,231.00 3 8"PVC Sewer MH 8-MH 15 890 LF 28 $24,920.00 12"PVC Sewer MH 8-MH 15 890 LF $42.00 $37,380.00 $12,460.00 4 10"PVC Sewer MH 1 -MH 8 1230 LF 35 $43,050.00 15"PVC Sewer MH 1 -MH 8 1230 LF $53.00 $65,190.00 $22,140.00 5 Reconnect Services 20 Ea 500 $10,000.00 Reconnect Services 20 Ea 500 $10,000.00 $0.00 6 Railroad Crossing-12"Casing 75 LF 100 $7,500.00 Railroad Crossing-18"Casing 75 LF 200 $15,000.00 $7,500.00 7 Base Course 1400 CY 19 $26,600.00 Base Course 1400 CY 19 $26,600.00 $0.00 '.. Subtotal $163,234.00 Subtotal $219,565.00 $56,331.00 8 Contingencies 10% $16,323.40 Contingencies 10% $21,956.50 $5,633.10 Subtotal $179,557.40 Subtotal $241,521.50 $61,964.10 9 Design Engineering 7% $12,569.02 Design Engineering 7% $16,906.51 $4,337.49 10 Survey 3% $5,386.72 Survey 3% $7,245.65 $1,858.92 11 Construction Administration 5% $8,977.87 Construction Administration 5% $12,076.08 $3,098.21 Subtotal $26,933.61 Subtotal $36,228.23 $9,294.62 Total Project Cost $206,491.01 Total Project Cost $277,749.73 $71,258.72 w JB Wright & Associates, Inc. Municipal. Civil Engineering Services MEMORANDUM To: Michael Friesen, Town Manager From: Jim B. Wright, P.E. Date: July 18, 2005 Subject: Town of Mead -Fairbairn Avenue Sewer Line Replacement Preliminary Engineering Evaluation The Town of Mead has prepared an application for funding through the Energy and Mineral Impact Assistance Program as administered by the Department of Local Affairs (DOLA). The purpose of this memorandum is to present the following information related to the proposed Fairbairn Sewer Line Replacement Project: • Rationale for replacement of the line • Sizing and costs for basic line replacement to be paid by the Town • Sizing and costs for over-sizing the existing line to be paid by future development west of Seventh Street • Need for funds • Future sewer service for development south of Town Rationale The Fairbairn sewer line was installed in the early 1950's and sewers in this area were the first to be installed in the Town. This 50-year old sewer system in the original Town area is nearly reaching the end of its service life. Recent internal inspection of this pipe has shown that hydrogen sulfide corrosion has deteriorated the inside of the piping. In addition, infiltration is seeping into the sewer line through manholes and service line connections in several locations. Also, there is a sag in the line between Fairbairn and Martin Avenues, which requires frequent jet cleaning. The Fairbairn sewer line is the main sewer line that serves the original platted area of the Town of Mead as well as the North Creek Subdivision and terminates at the existing wastewater treatment plant (WWTP). See the attached sketch. This line also has the capability to serve a much larger area west of the original Town of Mead. In addition to repairing the deteriorated portion of this line, there is a need to increase the size of the line to accommodate not only the second phase of development of Mead Western Meadows, but other future development west of Seventh Street. Among future near term developments to the west of Town are the Mead Western Meadows and Shell Annexation parcels. These developments along with a third parcel consist of 340 acres west of Seventh Street and will increase flows by approximately 340,000 gallons per day (gpd) based on an estimated 1360 projected dwelling units (assuming 250 gpd/dwelling). Town of Mead -Fairbairn Avenue Sewer Line Replacement Page 2 of 2 This estimate is arrived at by multiplying 340 acres by 4 dwelling units per acre (per the Mead Comprehensive Plan). Preliminary pipe sizing indicates that this increase in flow will require an over-sizing of the 8-inch line to a 12-inch line and an increase in the 10-inch line to a 15-inch line. Sizing and Costs A summary of the alternatives are indicated in the cost table below: Alternative Line Length Total Cost Opinion(1) Fairbairn Ave. Route—without over sizing 2850 $206,500 Fairbairn Ave. Route—with over sizing 2850 $278,000 (1) Costs rounded to nearest $500. As indicated in the cost table, the additional cost for over sizing the Fairbairn Avenue line is $71,500. Typically, cost sharing for the need to over-size a sewer line is the burden of the first developer. Subsequent developers then reimburse the first developer. The Town would need to develop a reimbursement agreement with the first developer connecting to this line. At this time, it appears that the Mead Western Meadows development will be the first to connect. Attached is a detailed cost opinion for the alternatives presented above. Need for Funds Due to the requirement by the Colorado Department of Public Health & Environment(CDPHE) that the Town design and construct a new 3.2 million dollar wastewater treatment plant, funds are limited for moving forward with the sewer line replacement project. The Town has accumulated approximately one million dollars in reserves for the new WWTP. This money is being allocated to the WWTP so that the dept service will not require the sewer rates to increase to a significant level. There is an anticipated sewer replacement fund of$15,000 per year generated by monthly sewer rates. However, there are several other sewer lines in town that will need to be replaced in the near future and the replacement fund money has been allocated for those projects. In a meeting with DOLA, it was determined that this project is of the type that they are looking to find. It is recommended that this project be presented to DOLA for Energy and Mineral Impact Assistance. Future Sewer Service for Development South of Town South of the original Town, the outfall sewers from the Range View Estate Annexation and the State Land Board property were initially planned to connect to the Fairbairn line at First Street. However, since these projects have been delayed, a better location would be to connect to the system through a new line routed to a location below the existing WWTP that will ultimately connect to the new WWTP. This change will not require over sizing the Fairbairn Avenue sewer line even larger due to the added 800 plus homes from these two developments. 807 Marshall Street • Fort Collins, CO 80525 Tel: 970-225-9559 • Fax: 970-377-9978 • Cell: 970-217-8890 Email: jbwrightassoc@msn.com Hello