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Home My WebLink About20052451.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO AUGUST 17, 2005 TAPE #2005-32 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, August 17, 2005, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner William H. Jerke, Chair Commissioner M. J. Geile, Pro-Tern Commissioner David E. Long Commissioner Robert D. Masden Commissioner Glenn Vaad Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Jenny VanEgdom Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners meeting of August 15, 2005, as printed. Commissioner Long seconded the motion, and it carried unanimously. AMENDMENTS TO AGENDA: Chair Jerke added New Business Item #3, Consider Agreement for Relocation of Pipeline and Right-of-Way for Weld County Road 13 Project and authorize Chair to sign - Kerr-McGee Gathering, LLC PUBLIC INPUT: No public input was given. CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed. Commissioner Long seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: Commissioner Vaad reported that he met with Department of Paramedic Services staff,and spent several hours observing in the North Colorado Medical Center Emergency Room. He stated he witnessed a great working relationship between Paramedic Staff and the Emergency Room staff, and was pleased to see staff members of Paramedic Services lending a helping hand to the Emergency Room staff when patient loads were heavy. 2005-2451 BC0016 o 2b-OS WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $185,376.78 Electronic Transfers -All Funds $3,684.17 Commissioner Long moved to approve the warrants as presented by Mr.Warden. Commissioner Masden seconded the motion, which carried unanimously. BIDS: PRESENTAUDITING SERVICES BID-DEPARTMENT OF FINANCE AND ADMINISTRATION: Mr.Warden read the names of the two vendors who submitted bids into the record. He stated a new auditing firm will be selected,since the current provider,Anderson and Whitney, has provided services for the five-year term limit. Responding to Commissioner Geile, Mr.Warden stated there are no other firms in Weld County that provide governmental audits. Said bid will be considered for approval on August 31, 2005. PRESENT QUALIFICATION BASED PROPOSAL BID FOR WELD COUNTY ROAD 3 TO WELD COUNTY ROAD 1.5-DEPARTMENTOF PUBLIC WORKS: Mr.Warden read the names of the fifteen vendors who submitted bids into the record. Responding to Chair Jerke, Keith Meyer, Department of Public Works, stated this bid concerns Weld County Road 3,between Weld County Road 1.5 and State Highway 52,just east of the Town of Erie. He stated this project is part of the five-year plan, and an adjustment will be made to align Weld County Roads 1.5 and 3. Said bid will be considered for approval on August 31, 2005. PRESENT AND APPROVE KODAK IMAGE SOURCE 85 COPIER/DUPLICATOR BID- DEPARTMENT OF FINANCE AND ADMINISTRATION: Mr. Warden stated the Kodak copier has been replaced with a newer model,and has been placed for bid as surplus property. He stated Business Express of Fort Collins, Inc., the sole bidder, placed a bid in the amount of$500.00 to purchase the copier, and existing supplies. He stated approval is recommended on an emergency basis, in order to remove the copier from the premises. Commissioner Geile moved to approve said bid on an emergency basis, based on staff's recommendation. The motion, which was seconded by Commissioner Long, carried unanimously. APPROVE SPECTROMETER BID - DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Warden stated the bid was presented on July 27, 2005, and the equipment will be purchased entirely with grant funding. Responding to Chair Jerke, Trevor Jiricek, Department of Public Health and Environment,stated a spectrometer analyzes the amount of metals found in liquids. He stated the existing spectrometer needs to be replaced,as it is aged and in disrepair. He furtherstated the State has provided the funds to replace the equipment, and in exchange, the spectrometer will be used on an emergency backup basis at the State level, should the need arise. Responding to Commissioner Geile, Mr. Jiricek stated the spectrometer is used in day-to-day operations to test for metal in drinking water, and other regulated water supplies. He further stated the low bid received was from ThermoElemental; however,staff recommended approval of the bid from PerkinElmer. He stated the City of Fort Collins owns instruments from both companies, and staff observed the equipment,and determined the equipment from PerkinElmer would better meet the needs of the laboratory. Responding to Commissioner Vaad, Mr. Jiricek stated the equipment provides analysis solely for liquids. Further responding to Commissioner Vaad, Mr. Warden stated the grantors did not ask to participate in the bidding process; however, the grant stated any bid submitted in a bidding process would be acceptable, with justification. Commissioner Vaad moved to approve said bid upon the recommendation of staff. The motion,which was seconded by Commissioner Long, carried unanimously. Minutes, August 17, 2005 2005-2451 Page 2 BC0016 CONDUCT ORAL AUCTION FOR SALE OF MINERAL RIGHTS - DEPARTMENT OF FINANCE AND ADMINISTRATION(CON'T FROM 8/3/05): Mr.Warden stated the oral auction needs to be continued until Monday, August 22, 2005, to allow time to conduct a scheduled Work Session regarding the auction. Commissioner Vaad moved to continue said auction to August 22,2005. The motion,which was seconded by Commissioner Masden, carried unanimously. NEW BUSINESS: CONSIDER SECOND AMENDMENT TO AGREEMENT FOR DISPATCH SERVICES AND AUTHORIZE CHAIR TO SIGN-BANNER HEALTH, DBA NORTH COLORADO MEDICAL CENTER: Mr.Warden stated the agreement is an extension of previous agreements providing dispatch support for AirLife transports. He stated the amount of the contract is $52,678.50, and it will be in effect until December 31, 2005. He further stated three requests have been added through the amendment,and Weld County will assist AirLife in obtaining accreditation,will produce a report of all AirLife activity at the end of each month,and will provide written verification that all dispatchers receive specialized training. Commissioner Long moved to approve said amendment to agreement and authorize the Chair to sign. The motion, which was seconded by Commissioner Vaad, carried unanimously. CONSIDER RESOLUTION RE: ESTABLISH CHANGE FUND FOR DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT: Mr. Warden stated a change fund, in the amount of$200.00, has been requested at the Southwest building. He stated staff need to be able to make change for cash payments on a daily basis. Commissioner Vaad stated he is pleased that services are being offered on a daily basis at the Southwest building, and understands the services are appreciated by the citizens in the area. Commissioner Geile moved to approve said resolution. The motion, which was seconded by Commissioner Vaad, carried unanimously. CONSIDER AGREEMENT FOR RELOCATION OF PIPELINE AND RIGHT-OF-WAY FOR WELD COUNTY ROAD 13 PROJECT AND AUTHORIZE CHAIR TO SIGN-KERR MCGEE GATHERING, LLC: Mr. Meyer stated transmission lines and a transfer station at the intersection of Weld County Roads 13 and 4, need to be relocated in order to construct a paved road between Weld County Roads 2 and 8. He stated Kerr-McGee owns a private easement,which needs to be replaced since the County the current easement is necessary to complete construction. He stated a total compensation of$73,416.00 will be provided for Kerr-McGee to obtain a new easement. Responding to Commissioner Vaad, Mr. Meyer stated Weld County will purchase the right-of-way from the property owners. Commissioner Vaad moved to approve said agreement and authorize the Chair to sign. The motion,which was seconded by Commissioner Masden, carried unanimously. PLANNING: CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR SITE PLAN REVIEW #373 - M. T. N. T., LLC: Sheri Lockman, Department of Planning Services, stated Valley Camper RV has requested release of collateral in the amount of $48,856.00. She stated staff conducted a site visit and determined the landscaping and fencing were acceptable, and recommended approval. Responding to Commissioner Vaad, Ms. Lockman stated the site is located adjacent to Highway 119. Commissioner Vaad moved to approve said cancellation and release of collateral. The motion, which was seconded by Commissioner Masden, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. No Ordinances were approved. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. Minutes, August 17, 2005 2005-2451 Page 3 BC0016 There being no further business, this meeting was adjourned at 9:35 a.m. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO 6///�� William H. Chair Ste • �� Clerk to the Board 1861 i r rat P et c/ ; M. J. ele, Pro- em �✓� r ' � lerk o the th Board r- 7// �i� r vid E, Long -N,-‘4 Robe D. Masden41 "'LP / Glen aad 4 Minutes, August 17, 2005 2005-2451 Page 4 BC0016 Hello