HomeMy WebLinkAbout20051085.tiff RESOLUTION
RE: APPROVE APPLICATION FOR HIGHWAY TRAFFIC SAFETY PROJECT FOR
SPECIFIC PROGRAMS FOR CHILDREN CONCERNING TRAFFIC ISSUES AND
AUTHORIZE CHAIR TO SIGN - COLORADO DEPARTMENT OF TRANSPORTATION
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with an Application for the Highway Traffic Safety
Project for Specific Programs for Children Concerning Traffic Issues, from the County of Weld,
State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf
of the Weld County Sheriff's Office, to the Colorado Department of Transportation, commencing
October 1,2005,and ending September30,2008,with further terms and conditions being as stated
in said application, and
WHEREAS,after review,the Board deems it advisable to approve said application,a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,that the Application for the Highway Traffic Safety Project for Specific Programs
for Children Concerning Traffic Issues,from the County of Weld,State of Colorado,by and through
the Board of County Commissioners of Weld County,on behalf of the Weld County Sheriff's Office,
to the Colorado Department of Transportation be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be,and hereby is, authorized to
sign said application.
2005-1085
SO0026
CO', SO 0ff-0,2c1_67C
APPLICATION FOR HIGHWAY TRAFFIC SAFETY PROJECT
PAGE 2
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 30th day of March, A.D., 2005.
Id4) BOARD OF COUNTY COMMISSIONERS
!• WELD COUNTY, COLORADO
1861 f4TE)ir ' l/v�'�""�i( William H. ke, Chair
• ?id Ccrunt . lerk to the Board
o M. J. eile, ro-Tem
BY: / r s
Deputy Clerk to the Board EXCUSED
Da ' E. Long
OV AS TO •
Rob rt D. Mas en
4
Glenn Vaad
Date of signature: 0�24"-
2005-1085
SO0026
COLORADO DEPARTMENT OF TRANSPORTATION
HIGHWAY TRAFFIC SAFETY PROJECT APPLICATION
NOTE:Refer to Section II, Colorado Office of Transportation Safety Contract Management Manual for instructions in the
preparation of this application
1. Proposed activity: Specific programs for children concerning traffic issues
2. Applicant agency:Weld County
Street address: 1950 O Street,Greeley,Colorado 80631
Mailing address: 1950 O Street,Greeley,Colorado,80631
3. Proposed project period (mo) (day) (yr) (mo) (day) (yr)
From: October 1st 2005 To: September 30th 2008
4. Individual authorized to sign Agency Contracts
Type name and title:
Agency name:Weld County
Date signed:
5. Agency authority to contract(City, State or Local law or Agency bylaws) : Board of County Commissioners
Do not write below this line
OTS Use Only Project Manager comments
PROJECT _ APPROVED _ APPROVED WITH REVISIONS _ DISAPPROVED
Director, Office of Transportation Safety Date
page 1 COOT Fann Elio 2/93
ADDITIONAL REQUIRED CERTIFICATIONS
1. CERTIFICATION OF DRUG-FREE WORKPLACE ACT
In accordance with the Drug-free Workplace Act of 1988:
A. The grantee certifies that it will provide a drug free workplace by:
a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or
use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken
against employees for violations of such prohibition;
b) Establishing a drug-free awareness program to inform employees about:
1) The dangers of drug abuse in the workplace;
2) The grantee's policy of maintaining a drug-free workplace;
3) Any available drug counseling, rehabilitation, and employee assistance programs; and
4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
c) Making it a requirement that each employee engaged in the performance of the grant be given a copy of the
statement required by paragraph (a);
d) Notifying the employee in the statement required by paragraph (a)that, as a condition of employment under the
grant, the employee will:
1) Abide by the terms of the statement; and
2) Notify the employer of any criminal drug statute conviction of a violation occurring in the workplace no later
than five days after such conviction.
e) Notifying the Colorado Office of Transportation Safety within ten days after receiving notice under subparagraph
(d) (2)from an employee or otherwise receiving actual notice of such conviction.
f) Taking one of the following actions, within 30 days of receiving notice under subparagraph (d) (2), with respect to
any employee who is so convicted:
1) Taking appropriate personnel action against such an employee, up to and including termination; or
2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program
approved for such purpose by a Federal, State, or local health, law enforcement, or other appropriate agency.
g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs
(a), (b), (c), (d), (e), and (f).
B. The grantee shall insert in the space provided below the site(s)for the performance of work done in connection with
the specific grant.
Weld County Purchasing Department and sites across Weld County, Larimer County and Morgan County where Driving
Under the Influence Check Points are being conducted.
Agency: Weld County
Address: 1950 O Street, Greeley, Colorado 80631
page 2 CDOT Form#1116 2/93
ADDITIONAL REQUIRED CERTIFICATIONS (CONTINUED)
2. AFFIRMATIVE ACTION: (Check the box that applies)
Note: If an affirmative action plan is required,but has not been previously approved, it should accompany this application
at the time of submission.
I certify an affirmative action plan dated , meeting the requirements of Title VI of the Civil Rights Act
of 1964, 78 Stat. 252, (42 U.S.C. 200d-d4) has been approved by and is on file with the Colorado Department of
Transportation Equal Employment Opportunity Office.
I certify an affirmative action plan, meeting the requirements of Title VI of the Civil Rights Act of 1964,78 Stat 252,(42
U.S.C. 200d-d4) is not required for this agency.
3. PROJECT CONTINUATION
It is the intent of this agency to continue these highway safety activities for at least one year beyond the contract completion
without a reduction of effort. Upon contract completion, my agency and the Office of Transportation Safety will evaluate the
project's effectiveness and determine whether the project should be continued. This agency will use all equipment purchased
with federal funds only for the purpose outlined in the contract until the equipment disposal. (NHTSA Order 460-4a, Chg. 1,
Attachment N)
Check the box(es)that apply:
X My agency's budgetary authority has enclosed documentation indicating agreement with the above statement.
_ My agency will establish reserve accounts to maintain,repair,and replace any equipment purchased with highway safety
funds.
_ My agency will provide an increasing match of the highway safety funds requested in this application. We will include
these matching funds in any application for proposed future contracts.
Other(explain)
I declare under penalty of perjury in the second degree, and any of the applicable state or federal laws,
that the statements made and contained herein on pages 2 and 3 are true and complete to the best of
my knowledge.
Signature > /N Date
03/30/2005
Type name and title:
William H. Jerke, Chair, Weld County Board of Commissioners
page 3 CDOT Form#1116 9/96
PART A - PROBLEM STATEMENT
(1) Describe the situation, include any data and any other information to establish the existing conditions.
(2) State why the situation is undesirable.
(3) What are the causes?
(4) Identify changes needed to resolve the Identified problem(s).
According to Insurance Institute for Highway Safety Motor Vehicle crashes are the leading cause of
death in children in the United States. In Colorado specifically, 42% of all deaths of 16-17 year olds
are due to motor vehicle crashes and 35% of all hospitalizations in that age group are due to motor
vehicle crashes.
Teenage drivers, especially beginning drivers are also at a higher risk. The crash risk among 16-17
year olds is nearly three times as high as 18-19 year old drivers according to the Colorado
Department of Public Health and Environment. Teen passengers ages 13-17 are also at risk, 43%
of the teenage passengers killed in automobile crashes between 2000 and 2002 were riding with a
driver 16 to 17 years old (NHTSA FARS Database).
Beginning drivers, 16-17 years of age, also have the lowest seatbelt usage rate as stated by the
Center for Disease Control and Prevention. In 2000 — 2002 61% of the teenage drivers killed in
motor vehicle crashes were unrestrained as compared to 45% of adults.
Weld County is an extremely large and diverse county with a varied demographic population. This
demographic includes rural and urban communities, different socio-economic groups, large
metropolitan areas and very sparsely populated regions. The racial population make-up of the
county is roughly 55% White and 45% Hispanic. Weld County is still an agricultural county but has
seen dramatic growth in the past decade. Weld County is now one of the fastest growing counties in
the nation. Additionally, Weld County last year sustained a traffic fatality rate nearly four times the
national average. To address some of the traffic crash issues we are proposing the use of this grant
in several areas specifically geared towards children 0 to 18 years of age. Seat belt usage among
high school students is very low in Weld County. According to the 2003 Weld County Youth Risk
Behavior Survey, 9.8 % students stated that they never wore seatbelts. This is one percentage point
above the Colorado average. A visual survey has been done at several Weld County high schools
and the average seat belt usage rate is 42%. Well below that of any other demographic group. This
survey also showed teenagers in Weld County were more likely to drink and drive and to ride with
someone who has been drinking than other teenagers in the state.
Due to the large numbers of immigrates coming to Weld County for employment, many crashes
involving children are directly related to the lack of restraint. We believe that the mono-lingual
community is not being served due to language barriers and lack of trust.
Finally, it is our belief that traffic safety should be a family affair if it is to become a social norm.
Children need to encourage their parents and parents need to compel their children to practice traffic
safety. We know that seat belts do save lives and families need to encourage each other to make
this occur.
This grant proposal is requesting funding for the following programs:
* Deputies will meet with elementary school children in their classrooms or in all school assemblies
page 4 CDOT Form#1116 9/96
and provide them with an agreement to take to their parents. In this agreement parents agree to
_ wear their seatbelts and that everyone riding with them will wear their seatbelts. The class that
returns the greatest number of agreements wins a ice cream social with the deputy.
* Deputies or volunteers in plain clothes watches a high school parking lot and identifies two drivers
that are wearing their seat belts and have everyone in their vehicle wearing their seat belt. These
two drivers are contacted, identified and are given a gift certificate to a local business. Their names
are published in the school news paper, in the local news paper and their parents are sent a letter
from the Sheriff thanking them for having a responsible teen. This will be conducted monthly.
* High school parking lots are observed by plain clothed officers or volunteers and vehicles in which
the driver and/or passengers not wearing seat belts are identified. Letters are sent to the registered
owners (parents) of the vehicle from the Sheriff describing why seat belt usage is so important and
the death rate among teens due to traffic crashes. This will be conducted monthly.
* A short (10 to 15 minute) video describing the Colorado state law concerning seat belt usage and
other traffic issues will be produced and distributed to all mono-lingual parents in elementary schools
across Weld County. This video will feature several individuals important in the Hispanic community
as a non-threatening information source.
* Each high school district in the county will receive one traffic safety program during the school year.
These programs will include the P.A.R.T.Y. which exposes teenagers to the hazards of driving
through presentations and demonstrations. Additionally, every forth year, each school will receive
the "Every Fifteen Minute" program which is a moving program in which students can experience the
loss of classmates and the realization that their death affects far more that themselves.
Costs for these projects will be $1000 per school district or $20,000 annually. Cost for the
preparation, production, and distribution of 10 — 15 minute videos $3000.
page 5 CDOT Form#1116 9/96
PART B - PROPOSED ACTIVITIES
GOAL I: Make agreements with parents for seat belt usage.
TASKS: State what is to be accomplished and when.
Within two months every elementary school in the county will receive a presentation by a deputy
and one class will have had an ice cream social.
Goal II: All high school parking lots in the county will have had students identified,
contacted and provided a reward for seat belt usage.
TASKS: State what is to be accomplished and when.
By January 30, 2006 the Weld County Sheriffs Office will have contacted students in each high
school to reward them for wearing their seat belts. This will continue monthly throughout the
school year.
Goal III: All high school parking lots in the county will have had students identified and the
registered owner of the vehicle will be mailed a notice that the teens in the vehicle are not
wearing his or seat belt.
TASKS: State what is to be accomplished and when.
By January 30, 2006 the Weld County Sheriff's Office will have identified 30 vehicles in each
parking lot where the driver and/or passengers are not wearing their seat belts and will have sent
letters to the registered owner. This will continue monthly throughout the school year.
Goal IV: All high schools in the county will be contacted and requests made to make
P.A.R.T.Y. presentations in their schools.
TASKS: State what is to be accomplished and when.
By April 30, 2006 the Weld County Sheriffs Office will have contacted every high school in the
county to determine if they would provide students and student time for P.A.R.T.Y. presentations.
Goal V: Two high schools in the county will be selected and an "Every Fifteen Minute"
program will be conducted.
TASKS: State what is to be accomplished and when.
By May 15, 2006 the Weld County Sheriffs Office will conduct an "Every Fifteen Minute" Program
in one high school in the county.
By October 31, 2006 the Weld County Sheriff's Office will conduct an additional "Every Fifteen
Minute" in the second school.
page 6 CDOT Form#1116 9/96
Goal VI: Produce and distribute a 10 — 15 video tape presentation for mono-lingual parents
_ about traffic safety.
TASKS: State what is to be accomplished and when.
By March 29, 2006 the Weld County Sheriffs Office will produce and distribute 10 -15 minute video
tape presentations to every mono-lingual (Spanish) family with children attending elementary
schools in the county.
PART C- CAPITAL EQUIPMENT
What equipment, if any, will be purchased to meet the needs of this project? Note: Items previously purchased with
federal highway safety funds are not eligible for replacement with federal highway safety funds.
No capital equipment will be required for the grant.
•
page 7 CDOT Form 41116 9/96
PART D - EVALUATION AND MONITORING
(1) State how the success of the project will be determined. Administrative, performance, or impact measures can be
used. (See Project Evaluation in Contract Management Manual.).
Performance measures for this grant will include:
* Number of agreements sent out to parents of elementary aged school children's parents.
* Rate of return of agreements.
* Number of presentations conducted by officers.
* Number of rewards provided to teens for seat belt usage.
* Perception of parents receiving the letter from the Sheriff (Positive).
* Perception of parents receiving the letter from the Sheriff (Negative).
* Changes of the seat belt usage rate in school parking lots before and after project.
* Changes in perception of teenagers attending the P.A.R.T.Y. and "Every Fifteen Minute"
programs.
* Perception of mono-lingual parents after viewing the traffic safety video tape.
(2) State how the Contract Director will monitor project activity and progress during the contract period.
The contract director will monitor the projects' activity through documentation received from
participants and officers conducting the programs.
page 8 CDOT Form#1116 9/96
PART E - BUDGET
PERSONAL SERVICES
OTS Use (1) Salaries
only
HSP Base Benefits Monthly No. Total OTS Agency
TASK Name of Position Pay ($) Weekly of ($) Share Share
NUMBER ($) etc. Periods (5) (5)
Patrol Officer(1 officer $18.01 $6.48 Hourly 270 $6,612 0 $6,612
net crhnnll
Volunteers(2 per $17 0 Hourly 900 $15,300 0 $15,300
narkinn Int insnerlinnl
SUBTOTALS- $21,912 0 $21,912
SAI ARIFS
IOTonlySe I (2)Overtime I
HSP Overtime No.of Total OTS Agency
TASK Rate Hours Cost Share Share
NUMBER
Name ($) ($) ($) ($)
none
SUBTOTALS-OVERTIME 0 0 0
OTS Use
only I (3)Contractual Services
HSP Dates of Rate No.of Total OTS Agency
TASK Contractor Contract ($) Units Cost Share Share
NUMBER (Indicate (5) ($) ($)
H,D,M,FP)
None
SUBTOTALS-CONTRACTUAL SERVICES 0 0 0
OTS Share Agency Share
TOTAL PERSONAL SERVICES $0 $21,912
page 9 CDOT Form#11I6 9/96
PART E - BUDGET (continued)
OTS Use
only OPERATING EXPENSES
HSP Number Cost per Unit Total Cost OTS Agency
Task Description of Cs) (5) Share Share
number Units (5) ($)
Video Tapes 3,000 1.00 $3,000 3,000 0
Materials for the P.A.R.T.Y. and 20 746 $14,928 $14,928 0
"Every Fifteen Minute"Program
Rewards for teen wearing seat 180 $20 $3,600 $3,600 0
belts.
Postage 600 .37 $222 $222 0
Ice Cream Socials 40 $25 $1,000 $1,000 0
Printing 5,000 .05 $250 $250 0
OTS Share Agency Share
TOTAL OPERATING EXPENSE $23,000 0
100% 0%
page 1 0 CDOT Form#1116 9/96
PART E - BUDGET (continued)
OTS Use
only TRAVEL AND SUBSISTENCE
HSP In Out of Total Cost Agency OTS
Task Description State State
(5) Share Share
number (5) (5) (5) (5)
None
OTS Share Agency Share
TOTAL TRAVEL AND SUBSISTENCE 0 0
0% 0%
OTS Use
only CAPITAL EQUIPMENT
HSP N No. Cost per Total Cost OTS Agency
Task Description or of Unit (5) Share Share
number R Units (5) (5) (5)
None 1
OTS Share Agency Share
TOTAL CAPITAL EQUIPMENT 0 0
0% 0%
page 11 CDOT Form#1 116 9/96
PART E - BUDGET (continued)
BUDGET SUMMARY
(from pages 6 through 9)
OTS SHARE AGENCY SHARE TOTALS
0 $21,912 $21,912
Personnel Services
$23,000 0 $23,000
Operating Expenses
0 0 0
Travel and Subsistence
0 0 0
Capital Equipment
0 0 0
Other(Explain)
$23,000 $21,912 $44,912
Proposed Project Totals
Percent of Total 51% 49% 100%
PART F-INFORMATION FOR PROJECT CONTACTS
1. CONTRACT DIRECTOR 3. PROJECT COORDINATOR
Name Name
Kenneth E Poncelow Kenneth E Poncelow
Address Address
1950 O Street 1950 O Street
Greeley, Colorado 80631 Greeley, Colorado 80631
Telephone: (970) 356-4015 ext. 2802 Telephone: (970) 356-4015 ext. 2802
2. ACCOUNTING RECORDS 4. MAIL PROJECT PAYMENTS TO:
Name Name
Kim Hi2uera Kenneth E. Poncelow
Address Address
1950 O Street 1950 O Street
Greeley, Colorado 80631 Greeley, Colorado 80631
Telephone:(970)356-4015 ext,2804 Telephone: (970) 356-4015 ext. 2802
PART G - PROPOSED PROJECT CONTINUATION
page 12 CDOT Form#1116 9/96
PLANNED ASSUMPTION OF COSTS
1. PROJECT FUNDING FY 2006
A. Describe objective, activities, and proposed funding source
Objectives and activities of this project will be continued at a rate equal to or greater than the previous year.
Funding for this project and the continued operation of the traffic unit will be part of the annual operating
budget of Weld County.
B. PROPOSED BUDGET SUMMARY
Personnel Services
$700,992
Operating Expenses
$ 109,301
Travel and Subsistence
$8,400
Capital Outlay
$100,000
Other(Explain)
$0
TOTAL
$918,693
2. PROJECT FUNDING FY 2007
A. Describe objective, activities, and proposed funding source
Objectives and activities of this project will be continued at a rate equal to or greater than the previous year.
Funding for this project and the continued operation of the traffic unit will be part of the annual operating budget
of Weld County.
B. PROPOSED BUDGET SUMMARY
Personnel Services
$722,021
Operating Expenses
$112,580
Travel and Subsistence
$8,652
Capital Outlay
$103,000
Other(Explain)
$0
TOTAL
$946,253
3. PROJECT FUNDING FY 2008
A. Describe objective, activities, and proposed funding source
Objectives and activities of this project will be continued at a rate equal to or greater than the previous year.
Funding for this project and the continued operation of the traffic unit will be part of the annual operating budget
of Weld County.
B. PROPOSED BUDGET SUMMARY
Personnel Services
$743,681
Operating Expenses
$ 115,959
Travel and Subsistence
$8,911
Capital Outlay
$ 106,000
Other(Explain)
$0
TOTAL
$974,551
page 13 CDOT Form#1116 9/96
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