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Home My WebLink About830927.tiff RESOLUTION RE: APPROVAL OF VENDOR AGREEMENTS BETWEEN WELD COUNTY, COLORADO, DEPARTMENT OF SOCIAL SERVICES CONCERNING LOW-INCOME ENERGY ASSISTANCE PROGRAM AND AUTHORIZATION FOR CHAIRMAN TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, Title XXVI of the Low-Income Home Energy Assistance Act of 1981 , P.L. 97-35 , provides for Home Energy Assistance to Eligible Households, and WHEREAS, the Department of Social Services has presented to the Board of County Commissioners agreements concerning the Low-Income Energy Assistance Program (LEAP) with Empire Gas; Weld L-P; Van Gas , Inc; Union R.E.A. ; and the Public Service Company of Colorado, for its approval, and WHEREAS, the Board, after study and review, deems it ad- visable to approve the agreements with the above mentioned vendors , and WHEREAS, the terms and conditions are as set forth in the agreements, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Com- missioners of Weld County, Colorado that the agreements between the Department of Social Services concerning LEAP and the above mentioned vendors be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chairman be, and hereby is, authorized to sign said agreements. 830927 Page 2 RE: VENDOR AGREEMENTS - LEAP The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 5th day of December, A.D. , 1983 . BOARD OF COUNTY COMMISSIONERS ATTEST: tetvwde.441,A0teteill WELD COUNTY, COLORADO Weld County Clerk and Recorder and Clerk to the Board Ch c Carlson, Chairman BY: / C - WiP-1441Deputy Count Clerk T. MtdJ i Y JT. Martin, Pro-Tem APPROVED AS TO FORM: Gene R. Brantner County Attorney Norman Carlson R. V J que e o \v,,c\t„ n DAY FILE: December 5 , 1983 IML-V 10/83 LOW-INCOME ENERGY ASSISTANCE PROGRAM VENDOR AGREEMENT 0001 Agreement made this 30th day of November , 198 3 by and between the Board of County Commissioners of Weld County acting by (County) and through the County Department of Social Services and VAN GAS INC. (Vendor name and address) P 0 Rot 101 , Keenesburg, CO 80642 (hereinafter referred to as Vendor) . WHEREAS, Title XXVI of the Low-Income Home Energy Assistance Act of 1981 (P.L. 97-35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, oil , gas, coal , wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Bulk Fuel" shall mean fuel oil , propane, kerosene, coal or wood. II. Responsibilities of the Vendor: a. The Vendor shall implement the following provisions: a. The Vendor will charge the Eligible Household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; b. No Household receiving assistance under the program will be treated any differently because of such assistance under applicable provisions of State law or public regulatory requirements; c. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; Page 1 of 4 Pages d. The Vendor will credit an Eligible Household' s account promptly and no later than ten (10) working days after a payment is received for such Household; e. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Household's account and the date such credit was made; f. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; g. (Not applicable to Bulk Fuel Suppliers) If the Vendor has been notified by the County Department that a Household has applied for an advance of the Basic Program benefit or for Emergency Assistance Program benefits, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. h. If the Vendor has been notified by the County Department that a Household has been approved for an advance of the Basic Program payment or for Emergency Assistance Program benefits, the Vendor will continue services, deliver fuel or restore services, whichever is applicable, to the Household based on a payment arrangement with the Vendor and within timeframes determined by the County Department. i . The Vendor shall maintain confidentiality of information provided by the County Department about a Household' s benefit in accordance with applicable Federal and State laws; j . Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; k. Upon notification by the County Department, when a Household moves or no longer uses the originally approved Vendor, the Vendor shall return any credit balance, within ten (10) working days, due to the Household (up to the amount paid on behalf of an Eligible Household, excluding any deposits made by the Household) to the County Department; 1 . In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; Page 2 of 4 Pages m. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household' s name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; n. All funds due to the County Department shall be returned to the County Department no later than August 15, 1984; o. All other requirements of Federal and State laws and regulations shall be adhered to; p. All customer households subject to utility shut-off or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low-Income Energy Assistance Program. q. (Not applicable to Bulk Fuel Vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household' s monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low—Income Energy Assistance Programs as well as payments to be made directly by the Household. r. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc. , required by law for the provision of services hereunder. s. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. t. The Vendor shall issue a statement or credit memo for each Eligible Household which reflects the payment made by the County Department on behalf of the Eligible Household. Page 3 of 4 Pages III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the Vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1984. b. Non-compliance by the Vendor with any of the terms of this Agreement or applicable law or regulations shall be grounds for immediate termination of this Agreement. Such termination shall include termination of payments on behalf of Eligible Households and immediate return of credit balances or refunds owed to the County Department. Such termination is in addition to all other legal remedies available to the County Department, including investigation or prosecution of fraud in connection with this Agreement. c. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the County Department or the State Department of Social Services, are available for the Low-Income Energy Assistance Program, the County Department or the State Department of Social Services may immediately terminate this Agreement. d. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail . e. The Vendor may not assign this Agreement without the prior written consent of the County Department. VENDOR CHA AN C ISSIQNERS (l/dS Signatur " S gnature dwgv 47.5, Jot' Chuck Carlson Name a(nd Title (Printed"ri or Typed) Name (Printed) VP& �)9si-e Weld Company or Business Name County \iII/GGM.1s , CO.CO. November 30 , 1983 City Date //-.23-83 Date Page 4 of 4 Pages IML-V r'• • - 10/83 LOW-INCOME ENERGY ASSISTANCE PROGRAM VENDOR AGREEMENT Agreement made this 23rd day of November , 1983 by and between the Board of County Commissioners of WELD acting by (County) and through the County Department of Social Services and IN:FI(Vendor name and address) P. U_ : cx 417, Grppl Qtr,.. ;CQ 80612 (hereinafter referred to as Vendor) . WHEREAS, Title XXVI of the Low-Income Home Energy Assistance Act of 1981 (P.L. 97-35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall incluue electricity, oil , gas, coal , wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. • d. "Bulk Fuel" shall mean fuel oil , propane, kerosene, coal or wood. II. Responsibilities of the Vendor: a. The Vendor shall implement the following provisions: a. The Vendor will charge the Eligible Household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; b. No Household receiving assistance under the program will be treated any differently because of such assistance under applicable provisions of State law or public regulatory requirements; c. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; Page 1 of 4 Pages "A•T* ( 41 . fir, V d s' r.{sir, , l �' { y :t. .. ' is k-• • ,- ",, , a. The°y 'wt l 1 ed tan }.• i �L}Y ';`�, ` ,' y ` ` #ssdOr r t E !qi 1 e Household S account •:: '4' , ,:• = .t 4 .,;promptly and no later than ten (IQ) working days of Par a fit; � u w . ", y <fi; _ i; Is race i v for such Hou seho 1 tt. -°¢i:-* h'.' t •:'r y notify the County Dear ;•: ` !`I. - <".�'` , no less often than monthly, amounts credited i n writingo ' . - of ed ted to ,;._,.. an Eligible Household's account and the date such credit was made; f. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments l or overpayments; g. (Not applicable to Bulk Fuel Suppliers) If the Vendor has been notified by the County Department that a Household has applied for an advance of the Basic Program benefit or for Emergency Assistance Program benefits, the Vendor will not terminate services to the Household for - ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. h. If the Vendor has been notified by the County Department that a Household has been approved for an advance of the Basic Program payment or for Emergency Assistance Program benefits, the Vendor will continue services, deliver fuel or restore services, whichever is applicable, to the Household based on a payment arrangement with the Vendor and within timeframes determined by the County Department. i . The Vendor shall maintain confidentiality of information provided by the County Department about a Household' s benefit in accordance with applicable Federal and State laws; j. Any payments which cannot be credited to • n account shall be returned within ten (10) working days to the County Department; k. Upon notification by the County Department, when a Household moves or no longer uses the originally approved Vendor, the Vendor shall return any credit balance, within ten (10) working days, due to the Household (up to the amount paid on behalf of an Eligible Household; excluding any deposits made by the Household) to the County Department; t 1 . In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible 'Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; Page 2 of 4 Pages • m. All payments returned to the County Department shall' be accompanied by a notification showing the Vendor name, the Household' s name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; • n. All funds due to the County Department shall be returned to the County Department no later than August 15, 1984; o. All other requirements of Federal and State laws and regulations shall be adhered to; • p. All customer households subject to utility shut-off or who are financially unable to purchase fuel shall be provided with address and telephone number information ' • about the Low-Income Energy Assistance Program. • q. (Not applicable to Bulk Fuel Vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household' s monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low—Income Energy Assistance Programs as well as payments to be made directly by the Household. r. The Vendor shall comply with all applicable Federal and State law and regulations , including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination . The Vendor certifies that it has all licenses , insurance, etc. , required by law for the provision of services hereunder. s . The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs . All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. t. The Vendor.shall issue a statement or credit memo for each Eligible Household which reflects the payment made by the County Department on behalf of the Eligible Household. Page 3 of 4 Pages A .1t4-N-IS• rv'a . III. County 'Responstbilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the Vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be November 23,1983 through September 30, 1984. b. Non-compliance by the Vendor with any of the terms of this Agreement or applicable law or regulations shall be grounds for immediate termination of this Agreement. Such termination shall include termination of payments on behalf of Eligible Households and immediate return of credit balances or refunds owed to the County Department. Such termination is in addition to all other legal remedies available to the County Department, including investigation or prosecution of fraud in connection with this Agreement. c. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the County Department or the State Department of Social Services, are available for the Low—Income Energy Assistance Program,- the County Department or the State Department of Social Services may immediately terminate this Agreement. d. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail . e. The Vendor may not assign this Agreement without the prior written consent of the County Department. VENDO� CHAIRMAN. COUNTY MISSIONERS S g to S ature i.Adfe / 6' l 6- Chuck Carlson Name and Title (Printed or Typed) Name (Printed) Weld Comps RQ County P. O. Box 417 Gri�Pt® , C0MM 11-23-83 City Date Dare w Page 4 of 4 Pages /-7/4-/., IML-V • 10/83 LOW-INCOME ENERGY ASSISTANCE PROGRAM VENDOR AGREEMENT 1683 ' 1101 29 ' Agreement made this 30th day of November , 1983 by and between the Board of County Commissioners of Weld County acting by (County) and through the County Department of Social Services and UNION R.E.A. (Vendor name and address) P.O. Box 359, Brighton, CO 80601 (hereinafter referred to as Vendor) . WHEREAS, Title XXVI of the Low-Income Home Energy Assistance Act of 1981 (P.L. 97-35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, oil , gas, coal , wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Bulk Fuel" shall mean fuel oil , propane, kerosene, coal or wood. II. Responsibilities of the Vendor: a. The Vendor shall implement the following provisions : a. The Vendor will charge the Eligible Household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; b. No Household receiving assistance under the program will be treated any differently because of such assistance under applicable provisions of State law or public regulatory requirements; c. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; Page 1 of 4 Pages d. The Vendor will credit an Eligible Household' s account promptly and no later than ten (10) working days after a payment is received for such Household; e. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Household' s account and the date such credit was made; f. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; g. (Not applicable to Bulk Fuel Suppliers) If the Vendor has been notified by the County Department that a Household has applied for an advance of the Basic Program benefit or for Emergency Assistance Program benefits, the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. h. If the Vendor has been notified by the County Department that a Household has been approved for an advance of the Basic Program payment or for Emergency Assistance Program benefits, the Vendor will continue services, deliver fuel or restore services, whichever is applicable, to the Household based on a payment arrangement with the Vendor and within timeframes determined by the County Department. i . The Vendor shall maintain confidentiality of information provided by the County Department about a Household' s benefit in accordance with applicable Federal and State laws; j . Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; k. Upon notification by the County Department, when a Household moves or no longer uses the originally approved Vendor, the Vendor shall return any credit balance, within ten (10) working days, due to the Household (up to the amount paid on behalf of an Eligible Household, excluding any deposits made by the Household) to the County Department; 1 . In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; Page 2 of 4 Pages m. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household' s name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; n. All funds due to the County Department shall be returned to the County Department no later than August 15, 1984; o. All other requirements of Federal and State laws and regulations shall be adhered to; p. All customer households subject to utility shut-off or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low-Income Energy Assistance Program. q. (Not applicable to Bulk Fuel Vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household' s monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low—Income Energy Assistance Programs as well as payments to be made directly by the Household. r. The Vendor shall comply with all applicable Federal and State law and regulations , including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc. , required by law for the provision of services hereunder. s. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. t. The Vendor shall issue a statement or credit memo for each Eligible Household which reflects the payment made by the County Department on behalf of the Eligible Household. Page 3 of 4 Pages III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the Vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of this Agreement shall be through September 30, 1984. b. Non—compliance by the Vendor with any of the terms of this Agreement or applicable law or regulations shall be grounds for immediate termination of this Agreement. Such termination shall include termination of payments on behalf of Eligible Households and immediate return of credit balances or refunds owed to the County Department. Such termination is in addition to all other legal remedies available to the County Department, including investigation or prosecution of fraud in connection with this Agreement. c. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the County Department or the State Department of Social Services, are available for the Low—Income Energy Assistance Program, the County Department or the State Department of Social Services may immediately terminate this Agreement. d. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail . e. The Vendor may not assign this Agreement without the prior written consent of the County Department. NDOR CHAICOUN Y MIS` Si nature S gnature (�/ Joe Satterfield, Manager of Office Services Chuck Carlson Name and Title (Printed or Typed) Name (Printed) Union Rural Electric Assn. , Inc. Weld Company or Business Name County Brighton , Colorado 80601 November 30, 1983 City Date November 22, 1983 Date Page 4 of 4 Pages /2/%3 IML-V 4. 10/83 LOW-INCOME ENERGY ASSISTANCE PROGRAM VENDOR AGREEMENT ,y0 Agreement made this 23rd day of November , 1983 by and between the Board of County Commissioners of WELD acti-r by (County) and through the County Department of Social Services and WELD T-P (Vendor name and address) P 0 Wax 365 .p1atteville, CO 80651 (hereinafter referred to as Vendor) . WHEREAS, Title XXVI of the Low-Income Home Energy Assistance Act of 1981 (P.L. 97-35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereio desire to .stabl i sh an ar: angement to carry out the provisions of this Act and to assure that funds available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I . The following definitions shall apply in the interpretation of this Contract: a. "Household" or "Eligible Household" is one that has applied for energy assistance and For whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, oil , gas, coal , wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d. "Bulk Fuel" shall mean fuel oil , propane, kerosene, coal or wood. II. Responsibilities of the Vendor: a. The Vendor shall implement the following provisions: a. The Vendor will charge the Eligible Household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; b. No Household receiving assistance under the program will be treated any differently because of such assistance under applicable provisions of State law or public regulatory requirements; c. The Vendor will not discriminate, either in the cost of the goods supplied or the services provided, against the Eligible Household on whose behalf payments are made; Page 1 of 4 Pages • • d. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a ' payment is received for such Household; e. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Household' s account and the date such credit was made; f. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments; g. (Not applicable to Bulk Fuel Suppliers) If the Vendor has been notified by the County Department that a Household has applied for an advance of the Basic Program benefit or for Emergency Assistance Program benefits , the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination c. the Household, whichever occurs first. h. If the Vendor has been notified by the County Department that a Household has been approved for an advance of the Basic Program payment or for Emergency Assistance Program benefits, the Vendor will continue services, deliver fuel or restore services, whichever is applicable, to the Household based on a payment arrangement with the Vendor and within timeframes determined by the County Department. I . The Vendor shall maintain confidentiality of information provided by the County Department about a Household' s benefit in accordance with applicable Federal and State • laws; j. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; k. Upon notification by the County Department, when a Household moves or no longer uses the originally approved Vendor, the Vendor shall return any credit balance, within ten (10) working days, due to the Household (up to the amount paid on behalf of an Eligible Household, excluding any deposits made by the Household) to the County Department; 1 . In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; Page 2 of 4 Pages w f ?q^T' 14 a° 6 r Y, } m. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household' s name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; n. All funds due to the County Department shall be returned to the County Department no later than August 15, 1984; o. All other requirements of Federal and State laws and regulations shall be adhered to; p. All customer households subject to utility shut-off or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low-Income Energy Assistance Program. q. (Not applicable to Bulk Fuel Vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household' . monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low-Income Energy Assistance Programs as �. well as payments to be made directly by the Household. r. The Vendor shall comply with all applicable Federal and State law and regulations, including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc. , required by law for the provision of services hereunder. s. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. t. The Vendor shall issue a statement or credit memo for each Eligible Household which reflects the payment made by the County Department on behalf of the Eligible Household. Page 3 of 4 Pages r# :4441":‘'A III. County Responsibilities a. The County Department shall promptly advise the Vendor in writing of the name, address, account number, if any, and amount of payment for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the Vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations . IV. General Provisions a. The term of this Agreement shall be Nove*ber 23, 1983 through September 30, 1984. b. Non-compliance by the Vendor with any of the terms of this Agreement or applicable law or regulations shall be grounds for immediate termination of this Agreement. Such termination shall include termination of payments on behalf of Eligible Households and immediate return of credit balances or refunds owed to the County Department. Such termination is in addition to all other legal remedies available to the County Department, including investigation or prosecution of fraud in connection with this Agreement. c. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient funds, as determined by the County Department or the State Department of Social Services, are available for the Low-Income Energy Assistance Program, the County Department or the State Department of Social Services may immediately terminate this Agreement. d. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail . e. The Vendor may not assign this Agreement without the prior written consent of the County Department. VENDOR CHAIRMAN,. OUNTY ?>07SION-ERS ignature ature F AD//K L` TE�+Ah�i ni-'fvo` Chuck Carlson Name and T le rinted or Typed) Name (Printed) \NigILD .L-? C.-:NS Weld Company or Business Name County r="viL1 iL 0 L c Date 11-23-83 City t/Date Page 4 of 4 Pages IML-V 0/83 LC'W- INCOME ENERGY ASSISTANCE PROGRAM VENDOR AGREEMENT Agreement made this 30th day of November , 198 3 by and between the Board of County Commissioners of Weld—Colifity acting by (County) and through the County Department of Social Services and the Public Service Company of Colorado. P.O. Box 840, Denver, CO 80202 (Vendor name and address) (hereinafter referred to as Vendor) . WHEREAS, Title XXVI of the Low-Income Home Energy Assistance of 1981 (P.L. 97-35) provides for Home Energy assistance to Eligible Households; and WHEREAS, the parties hereto desire to establish an arrangement to carry out the provisions of this Act and to assure that funds • available under this Act are used in accordance therewith. NOW, therefore it is hereby mutually agreed: I. The following definitions shall apply' hr the tnterpretat"ton of this Contract: • a. "Household" or "Eligible Household" is one that has applied for energy assistance and for whom the Vendor has been notified by the County Department that payment will be made to the Vendor on behalf of the Household. b. "Home Energy" shall include electricity, oil , gas, coal , wood, kerosene, or any other fuel used for heating a residential dwelling. c. "County Department" means the County Department of Social Services. d'. "Bulk Fuel" shall mean fuel oil , propane, kerosene, coal or wood. II. Responsibilities of the Vendor: a. The Vendor shall implement the following provisions: a. The Vendor will charge the Eligible Household, in the normal billing process, the difference between the actual cost of the Home Energy and the amount of the payment made by the County Department; b. No Household receiving assistance under the program will be treated any differently because of such assistance under applicable provisions of State law or public regulatory requirements; c . The Vendor will not discriminate , either in the cost of the goods supplies or the services provided , against the d. The Vendor will credit an Eligible Household's account promptly and no later than ten (10) working days after a payment is received for such Household; e. The Vendor will notify the County Department in writing no less often than monthly, of amounts credited to an Eligible Household's account and the date such credit was made; f. Upon notification by the County Department, the Vendor will reimburse amounts to the County Department within ten (10) working days in the case of incorrect payments or overpayments ; 1 g. (Not applicable to Bulk Fuel Suppliers) If the Vendor has been notified by the County Department that a Household has applied for an advance of the Basic Program benefit or for Emergency Assistance .Program benefits , the Vendor will not terminate services to the Household for ten working days after notice that application has been made or until the Vendor is notified of the eligibility determination of the Household, whichever occurs first. h. If the Vendor has been notified by the. County Qepartme.nt that a Household has been approved for an advance of the Basic Program payment or for Emergency Assistance Program • benefits, the Vendor will continue services, deliver fuel or restore services, whichever is applicable, to the Household based on a payment arrangement with the Vendor and within timeframes determined by the County Department. i . The Vendor shall maintain confidentiality of information provided by the County Department about a Household' s benefit in accordance with applicable Federal and State laws; j. Any payments which cannot be credited to an account shall be returned within ten (10) working days to the County Department; k. Upon notification by the County Department, when a • Household moves or no longer uses the originally approved Vendor, the Vendor shall return any credit balance, within ten (10) working days, due to the Household (up to the amount paid on behalf of an Eligible Household, excluding any deposits made by the Household) to the County Department; 1 . In the event that service cannot or will not be delivered by the Vendor to the Household, the total payment amount or the credit balance due to the Household, whichever is applicable, (up to the amount paid on,behalf of an Eligible Household excluding any deposits made by the Household) will be returned to the County Department within ten (10) working days; P 2 of 4 PAP; m. All payments returned to the County Department shall be accompanied by a notification showing the Vendor name, the Household' s name, the amount returned on behalf of the Eligible Household and the date and reason for return by the Vendor; n. All funds due to the County Department shall be returned to the County Department no later than August 15, 1984; o. All other requirements of Federal and State laws and regulations shall be adhered to; p. All customer households subject to utility shut-off or who are financially unable to purchase fuel shall be provided with address and telephone number information about the Low-Income Energy Assistance Program. q. (Not applicable to Bulk Fuel Vendors) In appropriate cases the Vendor will furnish a Household with information on and provide assistance in establishing a budget billing plan. The calculation used to establish the Household' s monthly payment under such budget billing plan shall include any payments made on behalf of the Household by the Low-Income Energy Assistance Programs as welt as payments to be made directly, by the• Household. r. The Vendor shall comply with all applicable Federal and State law and regulations , including confidentiality of all records, and termination and restoration of Home Energy service, and discrimination. The Vendor certifies that it has all licenses, insurance, etc. , required by law for the provision of services hereunder. s. The Vendor shall establish such fiscal control and fund accounting procedures as may be necessary to assure the proper use and accounting of funds under this Agreement. All records maintained by Vendor relating to this Agreement shall be available on reasonable notice, 'for inspection, audit or other examination and copying, by State and County Department representatives or their delegates. Such records shall show the amount of Home Energy delivered to each Eligible Household, the amount of payments made for Home Energy by such Eligible Households, the dollar value of credit received in behalf •• • of each Eligible Household, the balance of available benefits and fuel costs. All records shall be maintained for a period of 3 years following the termination of this Agreement. The State and County Department reserve the right to monitor the implementation of this Agreement by the Vendor. t. The Vendor shall issue a statement or credit memo for each Eligible Household which reflects the payment made by the County Department on behalf of the Eligible Household. Page ? of 4 Pages III . County kesponsibili+ 's a. The County Dep _ment shall promptly advise the endor in writing of the name, address , account number , if any, and amount of paymen for each Eligible Household. b. The County Department shall notify all Eligible Households of the amount of Home Energy payments to be made in their behalf to the Vendor. c. The County Department shall make timely payments to the Vendor for Home Energy supplied in accordance with the terms of this Agreement. d. The County Department shall promptly 'notify the Vendor of all pertinent changes in this program caused by changes in applicable law or regulations. IV. General Provisions a. The term of ;:his Agreement shall be -- through September 30, 1984. b. Non-compliance by the Vendor with any of the terms of this • Agreement or applicable law or regulations shall be grounds for immediate termination of this Agreement. Such termination shall include termination of payments on behalf of Eligible Households • and immediate return of credit balances or refunds owed to the County Department. Such termination is in addition to all other legal remedies available to the County Department, including investigation or prosecution of fraud in connection with this Agreement. c. This Agreement is subject to and contingent upon the continuing availability of federal funds. In the event that insufficient • funds, as determined by the County Department or the State Department of Social Services, are available for the Low—Income Energy Assistance Program, the County Department or the State Department of Social Services may immediately terminate this Agreement. d. This Agreement may be terminated by either party upon 30 days prior written notice to the other party sent by certified or registered mail . e. The Vendor may not assign this Agreement without the prior written consent of the County Department. APPROVED VENDOR CHAI N, COMMISSIONERS FOR EXECUTIOr( • K, S 8‘ 0////7/5?• orci BY � - Sign ture Ronald E. Donovan, Signature; Assistant Vice President • Division. Support Services. Chuck Carlson Name and Title (Printed or Typed) Name (Printed) Public Service Company of Colorado Weld County Company or Business Name County Denver, CO City November 30 , 1983 Date November 17, 1983 Date 4th-,43 Hello