HomeMy WebLinkAbout20050394 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 2, 2005
TAPE #2005-07
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, February 2, 2005, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner M. J. Geile, Pro-Tem
Commissioner David E. Long
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Debra Miller
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners
meeting of January 31, 2005, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Long moved to approve the consent agenda as printed.
Commissioner Geile seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, LYLEACHZIGER:ChairJerke read the presentation into the record. Dave
Bressler, Director of Paramedic Services, reviewed Mr. Achziger's 17 years of service with Paramedic
Services and expressed his appreciation for the dedication Mr. Achziger had demonstrated through the
years. Mr.Achziger stated it has been a pleasure and a great experience working with his fellow coworkers
at Paramedic Services. Commissioner Geile stated Mr.Achziger is highly respected and is a leader in his
profession. He stated Mr.Achziger helped in the creation and development of the quality ambulance service
that exists in Weld County.
2005-0394
BC0016
RECOGNITION OF SERVICES, KATHRYN WAGNER: ChairJerke read the presentation into the record.
Sheriff John Cooke stated Ms.Wagner has been with the County for 20 years and has done a tremendous
job in supporting the Sheriff's Office. Ms. Wagner stated Sheriff Cooke has been great to work for.
RECOGNITION OF SERVICES, JAMES HAYWARD: Chair Jerke read the presentation into the record.
Sheriff Cooke stated Mr. Hayward has been with the Countyfor27 years and has been a tremendous asset
to the Sheriff's Office. Sheriff Cooke stated Mr. Hayward will continue working on a part-time basis with the
gang unit. Mr. Hayward thanked the five sheriffs that he worked with over the years and expressed his
appreciation for the opportunity to continue working with the staff. Commissioner Masden stated Mr.
Hayward has always brought a high level of professionalism to the Sheriff's Office.
RECOGNITION OF SERVICES,JEROLD BRETHAUER: ChairJerke read the presentation into the record.
Frank Hempen, Director, Department of Public Works, stated Mr. Brethauer has worked since 1993 for
Weld County running all the trucking and mining equipment. Mr. Hempen stated Mr. Brethauer's position
requires high productivity and the ability to stay focused. He stated Mr. Brethauer has always worked hard
and has maintained a standard of safety required to be successful in his position. Mr. Brethauer stated he
has enjoyed working with the County and all his coworkers.
RECOGNITION OF SERVICES,JAMES HARTMANN: Chair Jerke stated the District Attorney's Office will
give Mr. Hartmann his recognition of services. Chair Jerke summarized by thanking the recipients for the
service they have given Weld County.
COMMISSIONER COORDINATOR REPORTS: Commissioner Long stated Federal representatives
conducted an audit of the Department of Social Services and the Food Stamp Program. He stated the
representatives found the management and implementation of the Program to be in compliance and found
no problems internally. Commissioner Long extended congratulations to Social Services staff.
Chair Jerke stated he attended a ditch meeting and was informed by the Ditch Board of offers tendered to
various ditch companies along the South Platte River. He stated speculators are making significant offers
to purchase water and noted attendees of the meeting were surprised by the amount of money being
offered and what water is worth.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $831,556.97
Commissioner Long moved to approve the warrants as presented by Mr.Warden. Commissioner Masden
seconded the motion, which carried unanimously.
BIDS:
PRESENT CATTLE GUARDS BID-PUBLIC WORKS: Pat Persichino, Director of General Services, read
the names of two vendors who submitted bids. Mr. Persichino stated said bid will be considered for
approval on February 16, 2005.
PRESENT 2005 STEEL BID-PUBLIC WORKS: Mr. Persichino read the names of the seven vendors who
submitted bids. Mr. Persichino stated said bid will be considered for approval on February 16, 2005.
Responding to Commissioner Vaad, Mr. Persichino stated the vendors will be bidding on various kinds of
steel.
Minutes, February 2, 2005 2005-0394
Page 2 BC0016
APPROVE CONCRETE AND WASHED ROCK ON CALL BID-PUBLIC WORKS: Mr. Persichino stated
the Department of Public Works recommends acceptance of the low bid from Hall-Irwin for washed rock
at a cost of$8.60 per ton and Weld County crews will pick up the material. He stated the Department of
Public Works recommends acceptance of the low bid from Varra Companies for concrete in northern and
southern Weld County at a cost of$65 per yard for Six-sack concrete and Class B concrete and $69 per
yard for Class D concrete. Commissioner Vaad moved to accept the low bids. Seconded by
Commissioner Masden, the motion carried unanimously.
APPROVE 1 TON TILT 4X4 PICKUP BED WITH SPREADER/PLOW/BOOM MOWER BID - PUBLIC
WORKS: Mr. Persichino recommended the sole bid. Commissioner Masden moved to accept the sole
bid submitted by Universal Tractor, in the amount of$144,848. Seconded by Commissioner Long, the
motion carried unanimously.
APPROVE 1/2 TON 4X4 PICKUPS WITH EXTENDED CAB (SHORT BOX) BID - PUBLIC WORKS: Mr.
Persichino recommended the low bid. Commissioner Long moved to accept the low bid submitted by Weld
County Garage, in the amount of$39,634.60, for two pickups. Seconded by Commissioner Masden,the
motion carried unanimously.
APPROVE Yz TON 4X4 PICKUPS WITH EXTENDED CAB (LONG BOX) BID - PUBLIC WORKS: Mr.
Persichino recommended the low bid. Commissioner Masden moved to accept the low bid submitted by
Champion Chevrolet, in the amount of$39,626, for two pickups. Seconded by Commissioner Vaad, the
motion carried unanimously.
APPROVE1 TON TRUCK WITH EXTENDED CAB, 4X4, DUAL WHEELS WITH UTILITY BODY BID -
PUBLIC WORKS: Mr. Persichino recommended the low bid. Commissioner Vaad moved to accept the
low bid submitted by Champion Chevrolet, in the amount of$32,645. Seconded by Commissioner Long,
the motion carried unanimously.
APPROVE 1 TON PICKUP, 4X4 BID - PUBLIC WORKS: Mr. Persichino recommended the low bid.
Commissioner Masden moved to accept the low bid submitted by Champion Chevrolet, in the amount of
$22,806. Seconded by Commissioner Long, the motion carried unanimously.
APPROVE TANDEM DUMP TRUCKS WITH PLOW/SPREADER BID-PUBLIC WORKS: Mr. Persichino
stated the Department of Public Works recommends that the low bid from Transwest Trucking be rejected
because the current fleet of 2004 Sterling trucks has systemic design problems, a lack of dependability,
high maintenance costs and poor product support from the vendor. He stated the Department of Public
Works recommends that the second low bid from McCandless International be rejected because the bid
does not meet specifications. Responding to ChairJerke,Jeff Jerome, Department of Public Works,stated
there are eight different truck manufacturers that are invited to bid. Commissioner Vaad moved to accept
the third low bid from Colorado Mack,in the amount of$230,788.26,for two trucks with plow, spreader and
hoist. Seconded by Commissioner Masden, the motion carried unanimously.
APPROVE TANDEM AXLE TRUCK TRACTORS WITH FIFTH WHEEL BID - PUBLIC WORKS: Mr.
Persichino stated the Department of Public Works recommends that the low bid from Transwest Trucking
be rejected because the current fleet of 2004 Sterling trucks have systemic design problems, a lack of
dependability, high maintenance costs and poor product support from the vendor. He stated the
Department of Public Works recommends that the second low bid from McCandless International be
rejected because the bid does not meet specifications. Commissioner Vaad moved to accept the third low
bid from Colorado Mack, in the amount of $157,405.24, for two trucks with Option #1. Seconded by
Commissioner Masden, the motion carried unanimously.
Minutes, February 2, 2005 2005-0394
Page 3 BC0016
APPROVE TANDEM AXLE SINGLE HOPPER BELLY DUMP TRAILERS BID - PUBLIC WORKS: Mr.
Persichino recommended the low bid. Commissioner Vaad moved to accept the low bid submitted by Utility
Trailers of Colorado, in the amount of$81,063, for three trailers. Seconded by Commissioner Long, the
motion carried unanimously.
APPROVE TILT DECK TRAILER BID - PUBLIC WORKS: Mr. Persichino recommended the low bid.
Commissioner Geile moved to accept the low bid submitted by Columbine Equipment, in the amount of
$19,367, for one tilt deck trailer. Seconded by Commissioner Masden, the motion carried unanimously.
APPROVE MOTORGRADERS BID-PUBLIC WORKS: Mr. Persichino recommended rejection of the low
bid from Ellen Equipment because it does not meet specifications. He recommended rejection of the
second low bid from Power Motive Corporation because they failed to comply with bid requirements to
provide warranty information,they cannot provide the optional equipment listed in the bid,the Department
of Public Works maintenance facility has no experience in maintaining Komatsu equipment,and there has
not been the usual hands-on trial period to determine if the equipment is suitable for use. He recommended
rejection of the third low bid from Colorado Machinery because of the Department of Public Works'history
of significant John Deere maintenance problems and low resale value. He recommended the fourth low
bid from Universal Tractor be rejected because it does not meet specifications. Responding to
Commissioner Geile, Mr.Jerome stated the numbers provided by the auction house indicate Volvos do not
have the same resale value as the Caterpillar; however,the Volvos do have the same resale value as the
John Deere models. Commissioner Masden moved to accept the fifth low bid submitted by Power
Equipment Company,in the amount of$453,858,for three 2005 Volvo motorgraders, and Option#3,in the
amount of$1,767 and Option#4, in the amount of$2,211. Seconded by Commissioner Vaad,the motion
carried unanimously.
APPROVE SKID STEER LOADER BID - PUBLIC WORKS: Mr. Persichino recommended the low bid.
Commissioner Long moved to accept the low bid submitted by Bobcat of the Rockies, in the amount of
$40,746, for one skid steer loader, to include Options#1,#2 and a manual. Seconded by Commissioner
Masden, the motion carried unanimously.
APPROVE BACKHOE BID-PUBLIC WORKS: Mr. Persichino recommended the low bid. Commissioner
Geile moved to accept the low bid submitted by Wagner Equipment, in the amount of $105,219, for a
backhoe and a Service Manual. Seconded by Commissioner Long, the motion carried unanimously.
APPROVE CAB OVER 1 TON CHEMICAL INJECTION ROADSIDE SPRAYING SYSTEM BID-PUBLIC
WORKS: Mr. Persichino recommended the rejection of low bid from Weld County Garage because the
bid did not meet specifications. Commissioner Long moved to accept the second low bid from Mobile
Spray Systems, in the amount of$93,995, for one system. Seconded by Commissioner Masden, the
motion carried unanimously.
APPROVE ALIGNMENT MACHINE BID-PUBLIC WORKS: Mr. Persichino recommended rejection of the
two low bids from SWIS Automotive and Truck Equipment and Professional Automotive because of poor
reference checks and the equipment has been determined to be unsuitable for the intended use.
Commissioner Masden moved to accept the third low bid from the McGee Company, in the amount of
$39,448.32,to include the alignment machine and freight charges. Seconded by Commissioner Long,the
motion carried unanimously.
Minutes, February 2, 2005 2005-0394
Page 4 BC0016
APPROVE 60 TON DETACHABLE GOOSENECK LOW BOY TRAILER BID - PUBLIC WORKS: Mr.
Persichino recommended rejection of the low bid from Honnen Equipment because the bid did not meet
specifications. Commissioner Masden moved to accept the second low bid from Columbine Equipment,
in the amount of$83,946, for a low boy trailer. Seconded by Commissioner Geile, the motion carried
unanimously.
NEW BUSINESS:
CONSIDER STANDARD FORM OF AGREEMENT BETWEEN OWNER AND CONTRACTOR AND
AUTHORIZE CHAIR TO SIGN-SIERRA STEEL COMPANY: Mr. Persichino stated the agreement is to
rebuild the shower area in the juvenile holding section of the new jail. He explained the current shower is
not working and walls must be removed and a stainless steel shower installed. Responding to Chair Jerke,
Mr. Persichino stated the current shower stall was poorly designed, and the new shower stall will be
relocated and made of stainless steel. Commissioner Geile moved to approve said agreement. Seconded
by Commissioner Long, the motion carried unanimously.
CONSIDER GRANT APPLICATION FOR PLATICAS PROJECT FOR BREAST CANCER AND
AUTHORIZE CHAIR TO SIGN: Gaye Morrison, Department of Public Health and Environment,stated the
contract period is from April 1, 2005 to March 31, 2006, in the amount of $9,999. She explained the
Department will use the funding to provide one-on-one and small group education and information about
breast cancer prevention and screenings. She stated the funding will also provide mammograms for 17
low-income women. Commissioner Long moved to approve said grant application. Seconded by
Commissioner Vaad, the motion carried unanimously.
CONSIDER AMENDMENT TO PURCHASE OF SERVICES AGREEMENT FOR AREA AGENCY ON
AGING SENIOR NUTRITION PROGRAM AND AUTHORIZE CHAIR TO SIGN - UNIVERSITY OF
NORTHERN COLORADO: Walt Speckman, Director of Human Services,stated the agreement amends
the cost per meal from $3.75 to$3.88 per meal for the Senior Nutrition Program. Commissioner Masden
moved to approve said amendment. Seconded by Commissioner Vaad,the motion carried unanimously.
CONSIDER SIX PURCHASE OF SERVICES AGREEMENTS WITH VARIOUS PROVIDERS AND
AUTHORIZE CHAIR TO SIGN: Mr.Speckman stated local agencies will provide services to low-income,
elderly adults. He stated the agencies will be reimbursed from Older Americans Act funds. Responding
to Chair Jerke, Mr. Speckman stated Mr. Connell's legal consultation and representation services are
provided to individual elderly adults. Commissioner Long moved to approve said agreements. Seconded
by Commissioner Masden, the motion carried unanimously.
CONSIDER 2004 ANNUAL MILEAGE AND CONDITION CERTIFICATION REPORT FOR THE HIGHWAY
USERS TAX FUND: Frank Hempen,Jr., Director, Department of Public Works,stated, in accordance with
Colorado State Statute, Weld County is required to annually certify the miles of road surface that it
maintains. He explained the report translates into Highway User Tax Fund reimbursements that help
manage and maintain said roads. Mr. Hempen stated the mileage certification indicates that the County
is maintaining 671 miles of arterial roads and 2,424.7 miles of local roads. Commissioner Vaad moved to
approve said report. Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER NONEXCLUSIVE LICENSE AGREEMENT FOR THE UPGRADE AND MAINTENANCE OF
WELD COUNTY RIGHT-OF-WAY AND AUTHORIZE CHAIR TO SIGN-CHRIS AND DAWN SEMMEN:
Don Carroll, Department of Public Works, identified the location of said right-of-way. He stated staff has
researched the property with the title company and there is 60 feet of right-of-way between Sections 16 and
17. He stated adjacent property owners have been contacted. Commissioner Long moved to approve said
agreement. Seconded by Commissioner Masden, the motion carried unanimously.
Minutes, February 2, 2005 2005-0394
Page 5 BC0016
PLANNING:
CONSIDER AMENDED PUD FINAL PLAN, AMPF #496, FOR UTILITY EASEMENT ADJUSTMENT -
KENNETH AND SUSANNA HARRIS: Jacqueline Hatch, Department of Planning Services, identified the
location of the property. Ms. Hatch stated the applicant's garage was constructed within the utility
easement. She explained the Board of Adjustment approved the variance from the required 40-foot offset
from the north property line,including a 15-foot utility easement,on May 13,2004. She stated seven referral
agencies have reviewed the case, with five having no comment, one responding with recommended
Conditions of Approval,and no response from Gilpin Fire Department. She stated staff has determined that
the application has met the criteria listed in Section 27-7-40.C of the Weld County Code. There were no
members of the public present to testify and the applicants were not in attendance. Peter Schei,
Department of Public Works,stated staff has reviewed the case and recommends approval. Responding
to Commissioner Vaad, Ms. Hatch stated none of the garages constructed in Avery Acres received building
permits, and because they were built too close to setbacks, the Board of Adjustments approved the
locations of all the garages. She explained the Harris garage was the only garage that overlaid the utility
easement and the Utility Board requires the utility companies to sign off on Utility Easement Adjustments.
She stated utility companies have responded with no major concerns. Commissioner Geile moved to
approve AMPF#496 with Conditions of Approval,as recommended. Seconded by Commissioner Vaad,
the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 10:15 a.m.
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I\: , I . / /\ BOARD OF COUNTY COMMISSIONERS
= \ WELD COUNTY, COLORADO
Is,idifj: f •QJfl ' / d4
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•li / ' William H. rke, Chair
it 'IRA.��'1 k to the Board —
48. 1 �� J. e, Pro-Tem
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BY: ,lli�iiJ / /l2
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Deputy Clerk o the Board
D id . Long
Robert d!
Glenn Vaad ....2
Minutes, February 2, 2005 2005-0394
Page 6 BC0016
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