HomeMy WebLinkAbout800388.tiff RESOLUTION
RE: APPROVAL TO WAIVE BIDDING PROCEDURE CONCERNING PRIMARY AND
GENERAL ELECTION BALLOTS.
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and
WHEREAS, the Weld County Clerk and Recorder has requested
that the bidding procedure concerning the Primary and General
Election ballots be waived, and
WHEREAS, time is of the essence and it would not be possible
to have said ballots printed and supplied to the Clerk and Recorder
within the time frame allowed by Colorado Election Statute, and
WHEREAS, in view of the circumstances mentioned above, the
Board of County Commissioners deems it advisable to waive the
bidding procedure in this particular instance.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Com-
missioners of Weld County, Colorado that the bidding procedure
for the Primary and General Election ballots be, and hereby is ,
waived for the reasons mentioned herein.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 14th day of
May, A.D. , 1980 .
BOARD OF COUNTY COMMISSIONERS
ATTEST: I' ,t_ i Lw,n t&AM/14Aeh,,- WELD COUNTY, COLORADO
Weld County Clerk and Recorder (Aye)
and,„Clerk to the B rd C/(..�W. Kirby, Chairman
p
BY. 1 �� (1 < ' 9�C,kfac' hns�.oy..k cc. es. (Aye)
/ Deputy Co my Cle Leonard L. Roe, Pro-Tem
APPROVED AS TO FORM: .,_ (Aye)
Norman Carlson
�o-s4..., S clic:za (Aye)
County Attorney Dun ar ,
/ li (Aye)
e K. Ste nmark
DATE PRESENTED: MAY 19 , 1980
Pucx 05
800 J88
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OFFICE OF WELD COUNTY CLERK AND RECORDER
til;" DEPARTMENT OF ELECTION
MARY ANN FEUERSTEIN
C PHONE 1303) 356-4000 EXT 300
WI I DO P.O. BOX 459
GREELEY, COLORADO 60637631 COLORADO
May 7, 1980
Board of County Commissioners
Weld County
Greeley, Colorado
It is once again an election year and consideration of Primary and General
election ballot printing is necessary.
The time schedule for the 1980 elections is as follows:
PRIMARY ELECTION - SEPTEMBER 9, TUESDAY
August 8 Friday Cut off voter registration
August 15 Friday Will have total registration count of voters
August 10 Sunday Last day for Secretary of State to certify ballot
(which is Sunday, therefore Monday, Aug. 11)
Leaves 8 days to print absentee ballots.
August 22 Friday Must have absentee ballots in office (Mail out)
August 25 Monday Absentee voting opens in office (15 days before Primary)
September 3 Wednesday Must have all official precinct ballots in office
September 5 Friday Must pack ballots for delivery
September 8 Monday Must deliver ballots to polling place judges
Leaves 8 actual working days between time ballot
is certified and we have final count and must have
printed ballots in the office
GENERAL ELECTION - NOVEMBER 4, TUESDAY
October 3 Friday Cut off voter registration
October 10 Friday Will have final registration count
October 5 Sunday Secretary of State last day to certify ballot
(Sunday, therefore Monday, Oct. 6)
October 17 Friday Must have absentee ballots in office (Mail out)
October 20 Monday Absentee voting in office begins
Page 2
Ballot
October 29 Wednesday Must have printed precinct ballots in office
October 31 Friday Must pack ballots for delivery
November 3 Monday Deliver ballots to polling place judges
Again, leaves 8 actual working days to prepare,
print and deliver ballots
Requirements:
Primary requires 13 ballot styles for each party = 26 gang punch numbers
plus 26 different gang punch numbers for absentee ballots = 52 gang punch numbers
for ballot cards.
General election requires 26 gang punch numbers, approximately.
The ballot could require 6 ballot cards because it is the presidential and there
is a possibility of 15 or more presidential candidates (we had 9 in 1976) , 10
or more initiatives, judges for retention, state and county offices, possible
county questions. Each election year we have more and more independent
candidates for all offices appearing on the ballot.
Based on 50m voter registration x 6 cards = 300,000 cards
Based on 50m voter registration x 5 cards = 250,000 cards
There could be a difference of 50m cards which would have to be ordered. It is
impractical to order card stock until we have the official count which will
determine how many cards are necessary for each ballot style. Each style also
includes test ballots, absentee ballots, official precinct ballots, sample ballots,
and facsimile ballots in Spanish.
Card companies require 120 days time between the order date and delivery date.
Election ballot cards are a speciality item. The extremely short time frame of
8 working days makes supplying card stock and printing ballots neither feasible
nor practical to be put into the bidding process. Local and area printers -
Hoeckels, Bradford Printing, CES, Woehrmyer Printing in Denver and Greeley
Printing in Greeley have been contacted and have refused to consider a printing
order. They cannot furnish card stock and meet the deadlines for all of the
requirements of the ballot.
The 1978 ballots were bid and we had only one bidder - Diamond International Corp.
In reference to a resolution adopted on February 28, 1977 by the Board of County
Commissioners, regarding the Weld County purchasing policy, the printing of ballots
qualifies under Section 9 - -Purchases of Used Equipment and Contracting of Certain
Services: "by their nature are not biddable as a practical matter"
Therefore, I hereby request the Board of County Commissioners approve the 1980
primary and general election ballot requirements be supplied and printed by
Diamond International Corp. , Diamond cuts, numbers, punch and print ballots in
one operation. They are specialists in the field and can meet the deadlines
necessary in the time frame allowed by Colorado Election Statute.
Thank you for you immediate�9 attention to this request.LAI
tue,AtMARY J FEUERSTEIN
CLERK D RECORDER
WELD COUNTY, COLORADO
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