HomeMy WebLinkAbout20052566.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 29, 2005
TAPE #2005-33
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, August 29, 2005, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair - EXCUSED
Commissioner M. J. Geile, Pro-Tem
Commissioner David E. Long - EXCUSED
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of August 24, 2005, as printed. Commissioner Vaad seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Masden moved to approve the Certification of Hearings
conducted on August 24,2005,as follows: 1)PF#604-Darrel Adolf and Delmer Ziegler, c/o Land Images,
Inc. Commissioner Vaad seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
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WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $661,419.57
Electronic Transfers -All Funds $2,878,889.81
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Vaad
seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR PRESCHOOL SERVICES AND AUTHORIZE
CHAIR TO SIGN - WELD COUNTY SCHOOL DISTRICT RE-1: Walt Speckman, Director of Human
Services,stated the agreement allows for operation of the Colorado Preschool Program in the Gilcrest area
for a term of August 23, 2005, through May 25, 2006. Commissioner Vaad moved to approve said
agreement and authorize the Chair to sign. Seconded by Commissioner Masden, the motion carried
unanimously.
CONSIDER PURCHASE OF SERVICES AGREEMENT FOR FOOD SERVICES AND AUTHORIZE CHAIR
TO SIGN-WELD COUNTY SCHOOL DISTRICT RE-1: Mr. Speckman stated the agreement authorizes
the purchase of breakfast, snacks, and lunch for children enrolled in the Colorado Preschool Program.
Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Vaad, the motion carried unanimously.
CONSIDER LEASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN - TRINITY HOUSING
CORPORATION: Mr. Speckman stated the County rents building space within the Island Grove Housing
Complex to house a Migrant/Seasonal Head Start classroom. Commissioner Vaad moved to approve said
lease agreement and authorize the Chair to sign. Seconded by Commissioner Masden,the motion carried
unanimously.
CONSIDER CONSULTANT AGREEMENT AND AUTHORIZE CHAIR TO SIGN-GRACE SISNEROS: Mr.
Speckman stated the Fort Lupton School District has requested assistance with organization of the
Migrant/Seasonal Head Start and Colorado Preschool Programs, and Ms. Sisneros will be hired as a
consultant to contribute to the workload of the request. Responding to Commissioner Masden, Mr.
Speckman stated the maximum capacity of 52 children are involved in the combined programs.
Commissioner Masden moved to approve said agreement and authorize the Chair to sign. Seconded by
Commissioner Vaad, the motion carried unanimously.
CONSIDER TEMPORARY CLOSURE OF WCR 13 BETWEEN WCRS 2 AND 8: Frank Hempen, Jr.,
Director of Public Works,stated Weld County Road 13 will be closed between Weld County Roads 2 and 8
from September 6, 2005, through January 23, 2006, or approximately 135 calendar days, for roadway
improvements. He further stated the improvements are part of the first phase of the Weld County Road 13
Strategic Roadway Improvements Project. Responding to Chair Pro-Tem Geile, Mr. Hempen stated a
closure reminder letter will be drafted and sent to surrounding municipalities. Commissioner Vaad moved
to approve said closure. The motion, which was seconded by Commissioner Masden, carried
unanimously.
CONSIDER ESTABLISHMENT OF PRECINCTSAND VOTE CENTERS FOR 2005 GENERAL ELECTION:
Steve Moreno, Clerk and Recorder,stated the County will maintain the 103 precincts established by state
law,and the County will utilize,for the first time,the 23 vote centers that have been established. He stated
the vote centers were established as a result of statistics compiled during the strategic planning process
Minutes, August 29, 2005 2005-2566
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of the Elections Department,in consideration of the population distribution in the County. He further stated
the number of early voting sites will increase from two to five. Responding to Commissioner Vaad, Mr.
Moreno stated an additional ten voting centers will be established before the November 2006 election. He
further stated there has been a large increase of requests for absentee ballots. Responding to Chair
Pro-Tem Geile, Mr. Moreno stated over 89,000 votes were cast in during the election in 2004; a 94 percent
turnout of voters countywide. Mr. Moreno further stated information regarding the voting centers was sent
to registered voters in June, 2005, and another informational brochure will arrive in the households of
registered voters within the next few days. Commissioner Vaad moved to approve the establishment of
precincts and vote centers for the 2005 General Election. The motion, which was seconded by
Commissioner Masden, carried unanimously.
CONSIDER ACCEPTANCE OF 2005 ABSTRACT OF ASSESSMENT AND AUTHORIZE CHAIR TO SIGN:
Mr.Warden stated the Weld County Assessor's Office has presented an Abstract of Assessment for2005,
which shows an overall increase of twenty percent, primarily due to oil and gas figures. He stated the
abstract will be sent to the State, which will be finalized in December, 2005, and the total amount of
assessments was $3,613,201,510.00. Mr. Warden stated the TABOR limits are around 8.2 percent;
however part of the twenty percent increase is due to a cost of living adjustment made last year.
Commissioner Vaad moved to approve said abstract and authorize the Chair to sign. Seconded by
Commissioner Masden, the motion carried unanimously.
CONSIDER STATEMENT OF GRANT AWARD FOR JUVENILE ACCOUNTABILITY BLOCK GRANT AND
AUTHORIZE CHAIR TO SIGN: Mr.Warden stated total funds in the amount of$22,130.00 will be received
through the grant. He stated funds in the amount of$12,295.00 will be used to continue the Collaborative
Crisis Assessment Program at the Platte Valley Youth Detention Center, and funds in the amount of
$9,835.00 will be used to continue the Female Offender Program through the Probation Department.
Commissioner Masden moved to approve said grant award and authorize the Chair to sign. Seconded by
Commissioner Vaad, the motion carried unanimously.
CONSIDER APPOINTMENT TO REGIONAL COMMUNICATIONS ADVISORY BOARD: Commissioner
Vaad moved to appoint Mark Lawley to the Regional Communications Advisory Board,with a term to expire
December 31, 2006. The motion,which was seconded by Commissioner Masden, carried unanimously.
CONSIDER AMENDMENTS TO 457 PLAN: Mr. Warden stated the Internal Revenue Service has made
rule changes for the deferred compensation plan section, and the County has until the end of
December, 2005, to adopt the changes. He stated the changes are not of a significant nature, and the
County is already in compliance with the changes; however the options must be exercised. Mr. Warden
stated the first change is in regards to the custody of assets,which will remain in annuity contracts, in the
name of the individual. He further stated the eligibility of employees will remain the same, with full-time,
permanent part-time, and seasonal employees, and elected officials being eligible. He further stated
participant loans will not be offered,and distribution of small accounts with amounts of less than$1,000.00
may be distributed to employees upon their termination. He stated the qualified domestic relation orders
will continue to be handled in the same manner. Mr. Warden stated the changes mentioned will be
incorporated into the statement of the plan on October 1,2005. Commissioner Masden moved to approve
said amendments. The motion, which was seconded by Commissioner Vaad, carried unanimously.
CONSIDER DISTRIBUTION OF BANKHEAD-JONES FUNDS FOR 2005: Mr. Warden stated the
distributed funds are generated from grazing fees for the Pawnee National Grasslands, and the same
distribution formula from past years, a 50/50 split, is recommended. He stated 50 percent of the fees are
distributed to the Department of Public Works,and 50 percent of the funds are distributed to the impacted
School Districts RE-2, RE-9, RE-10J, RE-11, and RE-12. He further stated funds in the amount of
$161,478.24 will be distributed this year, which is a smaller amount than in previous years. Responding
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to Commissioner Vaad, Mr.Warden stated the School Districts receiving the funds are sent a copy of the
resolution as notification of the funds to be received. Commissioner Masden moved to approve said
distribution of funds. The motion, which was seconded by Commissioner Vaad, carried unanimously.
CONSIDER DISTRIBUTION OF PAYMENT IN LIEU OF TAXES(PILT)FOR 2005: Mr.Warden stated the
distribution of these funds is similar to the Bankhead-Jones Funds. He stated funds in the amount of
$39,069.00 will be distributed, as a 50/50 split, to the Department of Public Works and School Districts
RE-2, RE-9, RE-10J, RE-11, and RE-12. He further stated deductions based upon grazing fees and
mineral leases are applied to PILT Funds,and larger deductions were taken this year,due to rising oil costs
and production in the area. Commissioner Vaad moved to approve said distribution of funds. The motion,
which was seconded by Commissioner Masden, carried unanimously.
PLANNING:
CONSIDER MOBILE HOME PERMIT ZPMH #2438 -JACK SWAYZE AND SHEILA KRUGER: Wendi
Inloes, Department of Planning Services,recommended the matter be continued until September 7,2005,
as a decision regarding the permit has not been received from the Board of Public Health. She stated the
Board of Public Health plans to hold an emergency hearing this week, and will forward a decision to
Planning Staff by September 1,2005. Commissioner Vaad moved to continue the matter to September 7,
2005, at 9:00 a.m. The motion, which was seconded by Commissioner Masden, carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:40 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
La
ATTEST: LI/ EXCUSED
���, William H. J ke, Chair
Weld County Clerk to t`t8 ��� � 2 7
7 oALL'
4�. M. J. Geile, Pro-Tem
BY:
Deputy Clerk to the Boar:':�r EXCUSED
Da> g
\\Q—
Robert D. Mas en
Glenn Vaa
Minutes, August 29, 2005 2005-2566
Page 4 BC0016
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