HomeMy WebLinkAbout20053573.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DECEMBER 7, 2005
TAPE #2005-45
The Board of County Commissioners of Weld County,Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, December 7, 2005, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner M. J. Geile, Pro-Tem
Commissioner David E. Long
Commissioner Robert D. Masden
Commissioner Glenn Vaad
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Masden moved to approve the minutes of the Board of County Commissioners
meeting of December 5, 2005, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Vaad moved to approve the consent agenda as printed.
Commissioner Geile seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES,GREELEY HOUSING AUTHORITY-CAROL MELLIN: ChairJerke read
the certificate into the record, recognizing Carol Mellin for her service with the Greeley Housing Authority.
RECOGNITION OF SERVICES,WELD COUNTY JUVENILE COMMUNITY REVIEW BOARD-LAURA
DANIEL, SUNITA SHARMA, LOUISA WARFIELD: Chair Jerke read the certificate into the record,
recognizing Ms. Daniel,Ms.Sharma,and Ms.Warfield for their service with the Juvenile Community Review
Board.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
2005-3573
BC0016
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $315,701.39
Commissioner Geile moved to approve the warrants as presented by Mr.Warden. Commissioner Masden
seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Pat Persichino, Director of General Services, stated there were no bids to present.
APPROVE COMPUTER/TELEPHONE CABLING FOR SOUTHEAST BUILDING AND NORTH BUSINESS
PARK ADMINISTRATION BUILDINGS - DEPARTMENT OF FINANCE AND ADMINISTRATION:
Mr. Persichino stated staff recommended acceptance of the low bid, in the amount of$112,725.00, from
H and H Data Services. In response to Commissioner Geile,Mr.Persichino stated the bid is only for cabling
services. Commissioner Vaad moved to approve said bid,based upon staffs recommendation. Seconded
by Commissioner Masden, the motion carried unanimously.
CONDUCT ORAL AUCTION FOR OIL AND GAS LEASE - DEPARTMENT OF FINANCE AND
ADMINISTRATION: Mr. Warden stated there are three parcels to be considered for lease, as follows:
W1/2NE1/4, S18,T7N, R66W-80.00 ACRES: Mr.Warden stated two bids were received, Noble Energy
Production, in the amount of$51.00 per acre,and Petro-Canada Resources (USA)Inc., in the amount of
$105.00 per acre. Mr.Warden explained that the two highest bidders may participate in the auction,as well
as anyone within ten percent of the high bid. With both companies participating in the auction,
Petro-Canada Resources(USA)Inc., raised its amount to$126.00 per acre, at which point Noble Energy
Production declined to bid. Commissioner Vaad moved to accept the bid from Petro-Canada
Resources(USA)Inc., and authorize the Chair to sign said lease. Seconded by Commissioner Masden,
the motion carried unanimously.
NW1/4, S14, T7N, R64W - 160.00 ACRES: Mr. Warden stated the sole bid was received from
Petro-Canada Resources (USA) Inc., in the amount of$55.00 per acre, which meets the minimum bid
requirement. Commissioner Long moved to accept said bid and authorize the Chair to sign said lease.
Seconded by Commissioner Vaad, the motion carried unanimously.
NE1/4, S14, T7N, R64W - 160.00 ACRES: Mr. Warden stated the sole bid was received from
Petro-Canada Resources (USA) Inc., in the amount of$55.00 per acre. Commissioner Vaad moved to
accept said bid and authorize the Chair to sign said lease. Seconded by Commissioner Masden, the
motion carried unanimously.
NEW BUSINESS:
CONSIDER AGREEMENT TO ADMINISTER GRANT FUNDS FOR PRENATAL COMMUNITY OUTREACH
SERVICES AND AUTHORIZE CHAIR TO SIGN - UNITED WAY OF WELD COUNTY: Linda Henry,
Department of Public Health and Environment, stated the agreement will provide funds, in the amount of
$25,546.00, for the employment of a Prenatal Community Outreach Specialist to assist pregnant women
with the medicaid application process, and to schedule appointments for prenatal care. She stated the
agreement is for the time period of September 1, 2005, through August 31, 2006. In response to Chair
Jerke, Ms. Henry stated the Specialist will provide the services,and United Way will provide the necessary
funds. In response to Commissioner Geile,Ms. Henry stated the County will strive to increase the number
of women who access early prenatal care, and the funds for the agreement are provided to United Way
though the Caring for Colorado Grant. Commissioner Vaad moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously.
Minutes, December 7, 2005 2005-3573
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CONSIDER AGREEMENT FOR SERVICES AND AUTHORIZE CHAIR TO SIGN-PATRICIAMCGUIRE:
Walt Speckman, Director of Human Services,stated Patricia McGuire will assist the Department in writing
a three-year AmeriCorps Grant proposal. In response to Commissioner Geile, Mr. Speckman stated
Ms.McGuire has previously worked with AIMS Community College,and has extensive experience with grant
writing. In response to Chair Jerke, Mr. Speckman stated it is more cost-effective to hire a contractor to
help with the grant-writing process. Further responding to Chair Jerke,Mr.Speckman stated the funds used
to reimburse Ms. McGuire are not associated with the AmeriCorps Grant. In response to Commissioner
Geile, Mr. Speckman stated Ms. McGuire has experience with the AmeriCorps program. In response to
ChairJerke, Mr.Warden stated Federal funds will be use to reimburse Ms.McGuire.Commissioner Geile
moved to approve said agreement and authorize the Chairto sign. Seconded by Commissioner Long,the
motion carried unanimously.
CONSIDER AMENDMENT#1 TO THE CONTRACT FOR IMPROVEMENTS TO INTERSECTION OF
STATE HIGHWAY 257 AND WELD COUNTY ROAD 74 AND AUTHORIZE CHAIR TO SIGN: Wayne
Howard, Department of Public Works, stated the contract regarding the placement of a stoplight at the
intersection of State Highway 257 and Weld County Road 74 was approved on September 7, 2005. He
stated the amendment will allow the County to utilize a different format to receive funds,and Weld County
will now enter into an Intergovernmental Agreement with the Towns of Severance and Windsor. Mr. Howard
stated the agreements with the Towns will expedite the construction process. In response to Chair Jerke,
Mr. Howard stated Weld County will take the lead role on the project,and the reimbursement funds will be
provided by the Colorado Department of Transportation(CDOT). He stated the separate contracts with the
Towns of Severance and Windsor will be removed from the original contract. Further responding to Chair
Jerke, Mr. Howard stated he is confident that the Towns of Severance and Windsor are agreeable with the
proposed amendment In response to Commissioner Vaad,Mr. Howard stated if the administration portion
of the project were to remain with CDOT,the construction process would be delayed by approximately four
months. In response to Commissioner Masden, Mr. Howard stated the project costs will be reduced by
approximately fifteen percent as Weld County takes the lead role. Commissioner Masden further stated
he believes the Towns of Severance and Windsor are willing to move forward on the construction process,
and moved to approve said amendment and authorize the Chairto sign. Seconded by Commissioner Vaad,
the motion carried unanimously.
CONSIDER INSTALLATION OF TRAFFIC CONTROL DEVICES ON WELD COUNTY ROAD 6 AT WELD
COUNTY ROAD 13: Mr. Howard stated staff is requesting a change of stop sign conditions at the
intersection of Weld County Roads 13 and 6. He stated the objective of the construction process on Weld
County Road 13 is to allow the road to be a through roadway, and currently Weld County Road 13 is
stopped at Weld County Road 6. He stated stop signs will be placed on Weld County Road 6, at Weld
County Road 13,and an interim phase of a four-way stop will occur until Weld County Road 13 is open for
traffic. He further stated upon completion of the construction, Weld County Road 13 will be opened as a
through road. In response to Chair Jerke, Mr. Howard stated 48-inch stop signs will be placed on Weld
County Road 6, and flagged advanced warning signs will be placed before the intersection. He further
stated drivers will be cautious and aware of changes during the construction process,and it is a good time
to adjust drivers to the new stop signs and flow of traffic. Further responding to Chair Jerke, Mr. Howard
stated rumble strips are not currently scheduled to be installed;however,it could be an option in the future.
He stated he believes the next step for advanced warning would be a flashing beacon sign, and Weld
County Road 2 will have a flashing beacon placed at the intersection. Chair Jerke stated he would prefer
flashing beacons placed at the intersection to avoid serious automobile accidents. In response to
Commissioner Geile, Mr. Howard stated Weld County Road 2 will be stopped at Weld County Road 13.
He further stated flashing beacons signs are generally accepted as the best approach of advanced warning,
although Weld County currently does not operate any solar-powered flashing beacons. He stated 48-inch
stop signs are considered an extra precaution since most stop signs in the County are 36 inches in size.
Mr. Howard stated staff does not want to wait until accidents occur before placing additional advanced
warning at intersections. In response to Mr.Warden, Mr.Howard stated red warning flags will be attached
Minutes, December 7, 2005 2005-3573
Page 3 BC0016
temporarily to all signs. Commissioner Masden stated he also prefers a flashing light be placed at the
intersection as advanced warning, and it would be in the best interest of the County to purchase flashing
beacons that are useable at various construction sites. Commissioner Masden moved to approve said
installation of traffic control devices. Seconded by Commissioner Long,the motion carried unanimously.
CONSIDER CONTRACT FOR 2006 LAW ENFORCEMENT AUTHORITY ASSISTANCE FUND(LEAF)
GRANT AND AUTHORIZE CHAIR TO SIGN: Ken Poncelow,Sheriffs Office, stated the LEAF Grant will
provide funds for the overtime pay of Officers conducting DUI Checkpoints. He stated the funds, in the
amount of$11,750.00,are provided by the State, and no match from the County is required. In response
to Commissioner Masden, Mr. Poncelow stated several checkpoint stations will placed throughout the
County during the year,and the checkpoints gather a large amount of public attention. Further responding
to Commissioner Masden, Mr. Poncelow stated a checkpoint, in conjunction with the City of Greeley, is
scheduled for December 16,2005. Commissioner Masden moved to approve said contract and authorize
the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously.
CONSIDER CANVASS BOARD CERTIFICATION OF NOVEMBER 1,2005,COORDINATEDGENERAL
ELECTION-SOUTHWESTERN WELD COUNTY LAW ENFORCEMENT AUTHORITY: Bruce Barker,
County Attorney, stated any County issues placed on the ballot for consideration, must be accepted by
Resolution after a ten-day wait for a statutory challenge. He stated two questions were placed on the ballot
regarding the Law Enforcement Authority,and both were voted favorably. He further the Resolution accepts
the results of the election. Commissioner Vaad moved to approve said canvass board certification.
Seconded by Commissioner Masden, the motion carried unanimously.
CONSIDER CANVASS BOARD CERTIFICATION OF NOVEMBER 1,2005,COORDINATED GENERAL
ELECTION: Mr. Barker stated two County questions were placed on the General Ballot, Ballot Initiated
Ordinance #100, and Ballot Issue #1A. He stated Ballot Initiated Ordinance #100, for Envision, was
defeated,and Ballot Issue#1A, regarding the amendment to the Home Rule Charter,was voted favorably.
Commissioner Long moved to approve said canvass board certification. The motion,which was seconded
by Commissioner Masden, carried unanimously.
CONSIDER RELEASE OF DEED OF TRUST AND AUTHORIZE CHAIR TO SIGN - ISLAND GROVE
TREATMENT CENTER: Mr. Barker stated Deeds of Trust were drafted for three properties,which stated
the land would be given to the programs after a certain limit of time without a transfer of funds. He stated
the entities have asked for the release of the Deeds of Trust since they have met the time requirements.
In response to Chair Jerke, Mr.Warden stated Centennial Development Services(now Envision)was an
exception since it was short on matching funds; however, the funds have been since been repaid.
Commissioner Vaad moved to approve said release of Deed of Trust and authorize the Chair to sign.
Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER RELEASE OF DEED OF TRUST AND AUTHORIZE CHAIR TO SIGN - CENTENNIAL
DEVELOPMENT SERVICES, INC.: Mr. Barker stated the promissory note for Centennial Development
Services has been forgiven since the terms of the agreement have been met. He stated the Deed of Trust
must be released in order for Centennial Development Services(now Envision)to complete financing on
the property. Commissioner Long moved to approve said release of Deed of Trust and authorize the Chair
to sign. The motion was seconded by Commissioner Masden. In response to Commissioner Geile, Mr.
Warden stated a promissary note,in the amount of$117,914.98,will be cancelled since the debt was paid
off. There being no further discussion, the motion carried unanimously.
CONSIDER RELEASE OF DEED OF TRUST AND AUTHORIZE CHAIR TO SIGN - ALTERNATIVE
HOMES FOR YOUTH: Commissioner Vaad moved to approve said release of Deed of Trust and authorize
the Chair to sign. Seconded by Commissioner Masden, the motion carried unanimously.
Minutes, December 7, 2005 2005-3573
Page 4 BC0016
CONSIDER DIRECTING CLERK TO THE BOARD TO HAVE PUBLISHED EMERGENCY ORDINANCE
NO.231-B, IN THE MATTER OF SUPPLEMENTAL APPROPRIATION FOR THE YEAR 2005: Mr.Warden
stated Ordinance No.231-B will be the second supplemental appropriation for the 2005 budget. He stated
publication of the Ordinance is required prior to consideration by the Board. He stated the Ordinance will
be published, and brought back for consideration on December 28,2005. Commissioner Vaad moved to
direct Clerk to the Board to have published Emergency Ordinance No.231-B. Seconded by Commissioner
Masden, the motion carried unanimously.
FINAL READING OF ORDINANCE#2005-13,IN THE MATTER OF REPEALING AND REENACTING,WITH
AMENDMENTS, CHAPTER 9 INFORMATION SERVICES, OF THE WELD COUNTY CODE:
Commissioner Masden moved to read by title only. The motion,which was seconded by Commissioner
Vaad, carried unanimously. Mr. Barker read said title into the record. Mr. Warden stated
Ordinance#2005-13 updates the policies regarding network security and use of the County network and
computer equipment. He stated the changes are in response to the security problems during the previous
year,and Affiliated Computer Services has completed a comprehensive review of the computer systems.
He further stated the policy changes will strengthen the network security. In response to Chair Jerke,Anita
Scrams, Director of Information Services, stated the County is now safer in terms of security than in
previous years. Commissioner Geile moved to approve Ordinance#2005-13 on final reading. Seconded
by Commissioner Vaad, the motion carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. Ordinance#2005-13 was approved on final reading.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:50 a.m.
BOARD OF COUNTY COMMISSIONERS
,�I� ` WELD COUNTY, COLORADO
ATTEST: &4/A/v� .%/ \ /
_William H. erke, Chair
Weld County Clerk to the Board -�
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BY: 1 at( 'G, ICy? ♦(De. ty Cle to the Boa J"" `�
Da 'd E. Lon
IN
Rob . Masden
Glenn Vaad
Minutes, December 7, 2005 2005-3573
Page 5 BC0016
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