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Home My WebLink About20052758.tiff PU LIC WORKS FUND 017__D,...„ r OL9 2005-2758 2006 Revenue Total $32,586, 146 (2005 $31 ,564,255) Fund Balance, $6,540,000, 20% Other Taxes, $6,300,000, 19% Federal/State, $1 ,770,000, 5% Miscellaneous, $2,755,000, 8% Licenses/Permits, � _� �_ $250,000, 1% Property Taxes, $6,671 ,146, 21% Highway Users Fee, $8,300,000, 26% PUBLIC WORKS Revenue Changes $10,000,000 0 0 0 o 6 co $9,000,000 0 0 ° ❑2006 G9 05 09 $8,000,000 •V 0 ■2005 0 0 a0 OC0 tr) $7,000,000 - 9' » N l6 0 0 - o t» N m 69 co r n m $6,000,000 $5,000,000 $4,000,000 - 0 0 0 N 69 r LO $3,000,000 Irs, 69 00 00 v o$2,000,000 w °NO 0 if O 0$1,000,000 -0 - 60 in N Gs t9 $0 I--MM I I I Highway Users Property Taxes Licenses/Permits Fund Balance Other Taxes Federal/State Miscellaneous Fee 2006 Expenditures PUBLIC WORKS $+a,000.000 - - -- Total $28,804,463 (2005 $27,164,255) EXPENDITURE CHANGES g 74- $12,000.000 —w n Public Works, $ 0,000,000 ` $11,550,814, 2006 40% ,> Municipalities, $9000000- , 02005 ., --- $1,797,473,6% w �.- Bridge Adminstralion, Construction, $6,000,000 - - - $877,457,3% $2,784,357, 02 8 10% el 0 g. Mining, Maintenance fa,000 oo9— _ o Motor grader, k r —p $2,322,142,8% Trucking, Support, $4,009,761, '^ '� $ $3,519,337, $1,943,122,7% r _ & 12% 14% $2,000,000- -- N - $ �w 0 ..,eq ewan -.--+v. supp- ° All Funds Expenditures TEN YEAR TREND Public Works Expenditures $35 di :,','-1.1, r -..14.7.2.T.... ,- 4 t t''42 4.-- ) ..:$ .- ' 7, � .i tei a ,7-Tt: 1 1. � r m ": ,�.�. ' r, Road&Bridge $o vi , d= N- CO 0) 0 r 0 CO 0 0 0 W m N O N O N N O N N N N N N N TEN YEAR TREND Public Works $35 $30 - a E $25 III s N O z O r 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all cost related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in road and street activities. A fund balance of$6,540,000 is included in the total available resources. in addition to the revenue shown in the budget. Property tax is $6,671,146, Specific ownership tax is estimated at $6,300,000, up $425,000. HUTF is up $160,000 at $8,300,000. Grant revenue is anticipated to be $1,250,000 from Energy Impact for WCR 74 improvements, and the intersection of WCRs 13 and 74. Other revenues include$440,000 from landfill impact fees, $1,239,000 from transportation impact fees,$360,000 from development fees, $115,000 for off-site improvements for Dove Haven ($70,000), and Mill Creek ($45,000), and $300,000 reimbursement from Derr Bros. Permit revenues of$300,000 from the special oil and gas permit fund are included, and other revenues are stable with little change. The resources for 2006 are $32,586,146, of which $6,540,000 is beginning fund balance. A year ending fund balance of$3,781,683 is anticipated. Municipal share back is funded at$1,797,473. Salary increases are shown at 3.5%,plus increases to cover the increase in health insurance costs and retirement at 7.5%. Salaries for seasonal employees are$799,299. Sixteen seasonal workers were transferred to various Public Works departments as full time employees with benefits. The change of status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff. They should be granted full time status with benefits to be fair to all employees. Road Construction Supplies increased $94,800; Contract Payments increased $1,121,344, based on the Capital Improvement Plan; Machinery and Equipment increased $84,000, due to the purchase of one water tanker at a cost of $84,000. Strategic Roads decreased $456,541 to $4,149,000,and Right-of-Way purchases decreased$114,000,based on the Capital Improvement Plan. Grants and Donations decreased $270,000 since there will be no bridge grants in 2006. Other budget units are stable with the exception of being impacted by fuel costs. The trucking contract is up $321,200 for three additional trucks and anticipated contract price increases due to fuel costs in 2006. Mining costs are up $68,000 for professional services for environmental and water consultants for gravel pit permitting. There were four positions transferred from Public Works departments to Engineering(General Fund). The transfers included two surveyors($114,073)from the Bridge Division, and a Senior Engineer and one Engineering Tech from PW Administration. The transfer of personnel from other Public Works departments allows all the positions reporting to the Manager of Engineering to be in the Engineering budget. The 2006 Public Works Plan will be presented at the end of this Section with specific projects in the Final Budget. 221 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, C. R. S., 1973, at a public hearing on the budget, Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2006 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 4,009,761 Administration 877,457 Maintenance Support 1,943,122 Truck Hauling 1.469.660 TOTAL $ 8,300.000 222 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, C. R. S., as amended, cities or counties of 30,000 persons or more are required to bid projects of over $150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money(state funded projects), and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration, repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal orextemal reconstruction or alteration of existing structures. "Defined maintenance project" does not include routine maintenance activities such as snow removal, minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2006 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAUOTHER Bridge Construction $ 2,784,357 $ 0 $ 2,784,357 Maintenance of Condition 4,009,761 4,009,761 0 Maintenance Support 1,943,122 1,943,122 0 Trucking 3,519,337 1,469,660 2,049,677 Mining 2,322,142 0 2,322,142 Administration 877,457 877,457 0 Municipalities 1,797,473 0 1,797,473 Public Works: R-o-w 897,000 0 897,000 Miscellaneous 236,500 0 236,500 Strategic Roads 4,149,000 0 4,149,000 Part-time 799,299 0 799,299 Asphalt 2,496,800 0 2,496,800 Contract 2.972.215 0 2.972.215 $28.804.463 $ 8,300.000 $20.504.463 Based upon the above allocation Weld County,at a minimum, must competitively bid truck hauling of$1,469,660. However, it is anticipated that in addition to the minimum required by law, Weld County will bid out an additional $2,496,800 in asphalt purchases and contracts for overlays, additional truck hauling of$421,540, and reconstruction, chip and seal of$2,972,215,for a total of $7,360,215 in bid projects for 2006. A major portion of the $4,149,000 earmarked for Strategic Roads may also be contracted, which raises the potential bid project amount to $11,509,215. Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 223 PUBLIC WORKS FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2000 90100 4112 CURRENT PROPERTY TAXES 5,987,855 6,671,146 6,671,146 0 2000 90100 4130 SPECIFIC OWNERSHIP TAXES 5,875,000 6,300,000 6,300,000 0 TOTAL TAXES 11,862,855 12,971,146 12,971,146 0 LICENSES&PERMITS 2000 90100 4221 PERMITS 250,000 250,000 250,000 0 INTERGOVERNMENTAL REVENUE 2000 90100 4312 MINERAL LEASING 80,000 100,000 100,000 0 2000 90100 4316 GRAZING ACT 15,000 50,000 50,000 0 2000 90100 4318 PAYMENT IN LIEU OF TAXES 50,000 50,000 50,000 0 2000 90100 4334 HIGHWAY USER 8,140,000 8,300,000 8,300,000 0 2000 90100 4338 MOTOR VEHICLE REG 320,000 320,000 320,000 0 N.) 2000 90100 4340 GRANTS 826,400 1,250,000 1,250,000 0 N r TOTAL INTERGOVERNMENTAL REVENUE 9,431,400 10,070,000 10,070,000 0 MISCELLANEOUS 2000 90100 4680 OTHER 1,389,000 2,754,000 2,754,000 0 2000 90100 4820 COMPENSATION FOR LOSSES 1,000 1,000 1,000 0 TOTAL MISCELLANEOUS 1,390,000 2,755,000 2,755,000 0 TOTAL PUBLIC WORKS FUND 22,934,255 26,046,146 26,046,146 0 PUBLIC WORKS FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2000 30100 ADMINISTRATION 861,623 808,616 808,616 0 2000 32100 TRUCKING 3,065,000 3,482,525 3,482,525 0 2000 32200 MOTOR GRADER 3,624,582 3,925,587 3,925,587 0 2000 32300 BRIDGE 2,711,595 2,683,865 2,683,865 0 2000 32400 MAINTENANCE SUPPORT 1,730,521 1,896,028 1,896,028 0 2000 32500 OTHER PUBLIC WORKS 11,330,412 11,550,814 11,550,814 0 2000 32600 MINING 2,260,775 2,296,452 2,296,452 0 2000 56200 CITIES AND TOWNS 1,579,747 1,797,473 1,797,473 0 2000 99999 SALARY CONTINGENCY 0 363,103 363,103 TOTAL PUBLIC WORKS FUND 27,164,255 28,804,463 28,804,463 0 N N) N BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Administration - -2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates complaints; and maintains cost accounting records on projects. ACTUAL ; BUDGETED 1h REQUESTED RECOMMEND RESOURCES LAST.FY ,! CURRENT FY' NEXT FY ; NEXT FY Personnel Services $ 469,379 $ 571,713 $ 483,776 $ 483,776 Supplies 77,516 51,000 71,000 71,000 Purchased Services 245,633 213,410 253,340 253,340 Fixed Charges 0 500 500 500 Contra Expense -792 0 0 0 Capital 0 25,000 0 0 Gross County Cost $ 791,736 $ 861,623 $ 808,616 $ 808,616 Revenue 0 0 0 0 Net County Cost $ 791,736 $ 861,623 $ 808,616 $ 808,616 Budget Positions 8 9 8 8 SUMMARY OF CHANGES: Personnel Services decreased $87,937 due to the transfer of two positions and the creation of one new position. The transfers to the Engineering budget include a Senior Engineer and one Engineering Tech. The new position requested is one Property Clerk ($36,467). Small Items of Equipment increased $13,000 based on historical costs and anticipated needs. Computer Software and Attachments decreased $5,000 based on anticipated needs for 2006. Other Operating Supplies increased $12,000 based in part on historical costs and an increase in the department's safety program. Postage and Freight increased $2,000 based on an increase in postage for next year and anticipated needs; Memberships and Registration Fees increased $1,405 based on annual registration fees; Other Purchased Services increased $200 based on actual costs for pagers; Utilities increased $19,000 based on historical costs primarily for grader sheds; and Phones increased $1,000, Medical Services increased $1,135, and Data Processing Services increased $15,000 based on historical costs. Vehicle Expense increased $2,190 based on increased fleet size. Repair and Maintenance Equipment decreased $4,000 due to the new 800 MHz network. Travel and Meetings increased $2,000 for a special training course for a new paving foreman and operator. The Computer Equipment line item was eliminated ($25,000). 226 ADMINISTRATION (CONTINUED) 2000-30100 OBJECTIVES: 1)Provide administrative and managerial support and supervision to Public Works and other county departments. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Accurately monitor and report activities of the department according to current reporting methods and performance standards Perform administrative duties with less than 1% error 90% 90% Efficiency Measures FTE's per 10,000/capita 0.38 0.42 0.36 Per capita cost(county support $3.86 $4.01 $3.68 FINANCE/ADMINISTRATION RECOMMENDATION: The transfer of personnel from the Public Works Administration budget allows all the positions reporting to the Manager of Engineering to be in the Engineering budget. The Property Clerk position ($36,464) is included in the recommended budget, however, it is a policy issue for the Board. A position like this has been considered for many years to provide control of consumable supplies and inventories,such as sign material, bridge materials,etc. Value of the inventories on December 31, 2005, was $887,262. In addition, the position would maintain the supply room, do fuel management,work with purchasing on PW bids, and assist with the snow operation. All other line item changes appear justified. BOARD ACTION: 227 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100 DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile sites,and capital improvement projects with 13 full time employees, 14 assigned truck tractors and trailers, 4 loaders, and 6 dump trucks and 3 water trailers. Responsible for organizing and supervising the County Community Service Work program and operational supervision and management of trucking contract. ACTUAL BUDGETED , REQUESTED RECOMMEND RESOURCES - BLAST FY CURRENT FY ;NEXT P -° NEXT FY -. Personnel Services $ 703,479 $ 736,587 $ 836,461 $ 836,461 Supplies 7,099 12,000 12,090 12,090 Purchased Services 2,267,215 2,314,413 2,631,974 2,631,974 Fixed Charges -648 2,000 2,000 2,000 Capital 0 0 0 0 Gross County Cost $ 2,977,145 $ 3,065,000 $ 3,482,525 $ 3,482,525 Revenue 0 0 0 0 Net County Cost $ 2,977,145 $ 3,065,000 $ 3,482,525 $ 3,482,525 Budget Positions 13 13 15 15 SUMMARY OF CHANGES: Request includes an increase of$99,874 to reclassify two seasonal Service Worker II's to two full time Service Worker III's with benefits. The positions will be taken out of the seasonal budget. The positions are used to drive water trucks year around. Uniforms and Clothing increased $90 based on anticipated costs; Utilities increased $716 for Port-o-let service charges; and Contract Payments increased $321,200 based on three additional trucks needed for the contract truck haul and anticipated cost increase in the new 2006 contract. Vehicle Expense increased $8,845 based on increased fuel costs and historical costs. Repair and Maintenance Other increased $1,800 based on historical costs. Machinery and Equipment Rental decreased $15,000 to reflect anticipated needs. OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement projects. This consists of maintaining good, sound roads for the general public, upgrade of roads for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of snow in the winter. 228 TRUCKING (CONTINUED) 2000-32100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of asphalt hauled 97,000 100,573 104,275 Tons of material hauled 695,000 700,000 700,000 Miles of road graveled 401 474 400 Efficiency Measures FTE's per 10,000/capita .63 .61 .68 Per capita cost(county support) $14.54 $14.28 $15.82 Effectiveness Measures (desired results) Operate within budget limits: 95% 95% 95% Complete the annual gravel plan. Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours. Meet established Codes, policies, and practices 95% attendance at all safety meetings All PPE equipment used as required FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all line items. Moving the two seasonal positions to full time status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff. They should be granted full time status with benefits to be fair to those employees. BOARD ACTION: 229 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200 DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones, 21 grader stations, one fugitive dust team,two roving maintenance teams,and two mowing tractors responsible for the upkeep of gravel roads in Weld County(approximately 2,500 miles). ACTUAL ',BUDGETED ` ,REQUESTED : RECOMMEND RESOURCES LAST FY CURRENT FY: 'NEXT FY NEXT FY =:! Personnel Services $ 1,830,838 $ 1,966,439 $ 2,120,807 $ 2,120,807 Supplies 85,917 176,811 146,675 146,675 Purchased Services 1,225,854 1,272,332 1,451,725 1,451,725 Fixed Charges 176,138 182,000 206,380 206,380 Contra Expense -1,302 0 0 0 Capital 0 0 0 0 Gross County Cost $ 3,317,445 $ 3,597,582 $ 3,925,587 $ 3,925,587 Revenue 0 0 0 0 Net County Cost $ 3,317,445 $ 3,597,582 $ 3,925,587 $ 3,925,587 Budget Positions 38 38 41 41 SUMMARY OF CHANGES: Personnel Services increased due to the addition of one foreman ($61,044) and the reclassification of two seasonal Service Worker II's to full time Service Worker III's ($93,322). Overtime increased $11,220 based on anticipated overtime for 2006. Uniforms and Clothing increased $75 based on anticipated costs. Other Operating Supplies decreased $30,211 due to historical costs and moving mowing supplies to the Weed and Pest budget. Utilities increased $7,196 based on historical usage and Vehicle Expense increased $172,854 based on anticipated fuel usage, an increase in fuel cost for 2006, and historical costs for repairs. Repair and Maintenance Other decreased $657 due to anticipated costs. Machinery and Equipment Rental decreased $2,620 based on the 2005 lease grader bid prices. OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement construction projects and intergovernmental agreements, and conduct snow removal on 800 miles of paved roads as needed. 230 MOTOR GRADER (CONTINUED) 2000-32200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Snow Removal Lane Miles 33,710 33,000 33,000 Grading Lane Miles 175,910 175,000 175,000 Miles of Upgrade on Aggregate Surfaced Roads 10 8 8 Efficiency Measures FTE's per 10,000/capita 1.82 1.77 1.86 Per capita cost(county support) $16.20 $16.88 $17.84 Effectiveness Measures(desired results) Spread gravel per annual gravel plan. Perform surface maintenance on gravel roads. Treat chemically treated roads per plan. Perform roving maintenance per plan. Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 5 work days to acknowledge concern of the caller. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all line items. The two seasonal positions moving to full time status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff, and should be granted the full time status with full benefits to be fair to the employees. The additional foreman position would be a working foreman to operate while training current and new operators in order to have more consistency in the gravel road maintenance. Funds are included in the recommended budget. This is a Board policy issue concerning service level. BOARD ACTION: 231 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: 22 full time employees and 19 seasonal positions with over$5 million of reportable equipment. Organized as a Bridge section,Construction section,and Drainage section that performs a variety of tasks in those areas. Supports snow and ice control and conducts tree removal on county rights-of-way. ACTUAL BUDGETED REQUESTED RECOMMEND! RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY, Personnel Services $ 1,177,059 $ 1,239,338 $ 1,355,190 $ 1,355,190 Supplies 507,310 596,530 575,030 575,030 Purchased Services 678,598 763,727 691,645 691,645 Fixed Charges 81,753 112,000 62,000 62,000 Contra Expense -621 0 0 0 Capital 41,771 0 0 0 Gross County Cost $ 2,485,870 $ 2,711,595 $ 2,683,865 $ 2,683,865 Revenue 7,186 0 0 0 Net County Cost $ 2,478,684 $ 2,711,595 $ 2,683,865 $ 2,683,865 Budget Positions 22 22 26 26 SUMMARY OF CHANGES: Personnel Services decreased $114,073 due to the transfer two Engineering Techs doing surveying to the Engineering Budget. Overtime decreased $15,100 based on anticipated costs and the transfer of the surveyors. Six seasonal Service Worker I positions ($229,926)were added to this budget and taken out of the seasonal labor budget. Utilities increased $1,650 due to rates. Small Items of Equipment decreased $1,200, Cost of Goods Sold decreased$20,000,and Vehicle Expense decreased$33,732,based on historic costs; Uniforms and Clothing decreased $300 due to the transfer of positions; and Other Professional Services decreased $40,000 due to anticipated projects. Machinery and Equipment Rental decreased $50,000 to eliminate costs for the trackhoe which was paid in full in 2005. OBJECTIVES: 1) Repair and replace old, deteriorated bridges; 2)Construct capital improvement projects; 3)Assist with snow removal on the county road system and all parking lots; 4) Maintain approximately 1,400 bridges in the County. Division replaces approximately seven to nine new bridges each year. 232 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles of Borrow Ditch Cleaning 22 22 20 Culverts (new and repaired) 15" and 217 170 150 Larger Number of Culverts Cleaned 30 30 30 Miles of New Construction/Reconstructed Roads Asphalted 4.43 5.82 6.55 Efficiency Measures FTE's per 10,000/capita 1.07 1.06 1.18 Per capita cost(county support) $12.10 $12.63 $12.20 Effectiveness Measures(desired results) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. 80% of utility locations done within 30 days of project start. All operations will meet established current codes, policies, and practices 95% attendance at all safety meetings All PPE equipment used as required Maintain sufficiency rating of: 70% Good --SR 100-50 25% Fair-- SR 49-25 5% Poor--SR less than 25 Maintain bridge system with less than 10% restricted bridges. All critical repairs will be completed within one year from the inspection. 75% of projects and associated tasks meet established milestones. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all line items. The six seasonal positions moving to full time status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff. They should be granted the full time status with benefits to be fair to those employees. The transfer of personnel from the Bridge budget allows all positions reporting to the Manager of Engineering to be in the Engineering budget. BOARD ACTION: 233 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Maintenance Support--2000-32400 DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching, potholes, and paving operations. Responsible for all traffic control maintenance management of signs, barricades construction project signing, and roadway striping county-wide. Replaces and maintains all cattle guards and conducts routine and sustained snow removal operations as needed. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES' . . LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 849,468 $ 886,755 $ 1,001,717 $ 1,001,717 Supplies 372,710 452,600 438,645 438,645 Purchased Services 415,276 387,166 451,666 451,666 Fixed Charges 0 4,000 4,000 4,000 Contra Expense -648 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,636,806 $ 1,730,521 $ 1,896,028 $ 1,896,028 Revenue 4,312 0 0 0 Net County Cost $ 1,632,494 $ 1,730,521 $ 1,896,028 $ 1,896,028 Budget Positions 16 16 19 19 SUMMARY OF CHANGES: Request includes an increase of$114,962 for the reclassification of three seasonal Service Worker l's to two full time Service Worker l's with benefits. The positions will be taken out of the seasonal budget. Overtime increased $4,000 based on anticipated needs for 2006. Small Items of Equipment increased $3,800 for the purchase of one replacement drill-auger. Uniforms and Clothing increased$300 to accommodate the three added staff; Cost of Goods Sold increased $36,745 based on new reflectivity standards for signs per the MUTCD and larger stop signs being placed at problem intersections; Utilities increased $100 due to anticipated Port-o-let service charges; Vehicle Expense increased $62,500 based on historic costs and an increase in fuel costs for 2006; and Repair and Maintenance Other increased $1,900 based on anticipated costs. Other Operating Supplies decreased $54,800 based on stockpiles and historical usage. 234 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads and bridges,along with responding to the culverts, cattle guards,and potholes on both asphalt and gravel roads; and 2)Assist with the plowing of snow and sanding of paved roads. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Lane Miles of Pavement Markings 1,350 1,350 1,350 Cattle Guard Repairs 71 62 54 Cattle Guard Replacements 9 9 8 Tons of Asphalt Laid 95,634 100,199 99,779 Efficiency Measures FTE's per 10,000/capita 0.77 0.75 0.86 Per capita cost(county support) $7.83 $8.06 $8.62 Effectiveness Measures(desired results) Confirm 100% of individual complaints and address problems within 30 days. Respond to service calls within 24 hours to acknowledge concern of the caller. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index of: Greater than 70% Good -- PQI 8-10 25% Fair-- PQI 6-7 Less than 5% Poor-- PQI 6-0 Replace stop signs within 8 hours of notification. Replace warning advisory and regulator signs within 6 working days of receiving complaint. Complete 100% centerline and 50% shoulder line striping annually. 75% of projects and associated tasks meet established milestones. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all line items. The three seasonal positions moving to full time status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff. They should be granted the full time status with benefits to be fair to those employees. BOARD ACTION: 235 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Other Public Works --2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. ACTUAL BUDGETED';' REQUESTED RECOMMEND RESOURCES LAST FY ; CURRENT FY . NEXT FY ;NEXT FYw -' Personnel Services $ 1,106,879 $ 1,038,500 $ 799,299 $ 799,299 Supplies 2,059,963 2,402,000 2,496,800 2,496,800 Purchased Services 2,127,862 7,889,412 8,254,215 8,254,215 Fixed Charges 747,086 500 500 500 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 6,041,790 $ 11,330,412 $ 11,550,814 $ 11,550,814 Revenue 0 0 0 0 Net County Cost $ 6,041,790 $ 11,330,412 $ 11,550,814 $ 11,550,814 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Personnel Services decreased $239,201 due to seasonal positions moving to full time status in various Public Works departments. The change of status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff. They should be granted full time status with benefits to be fair to those employees. Based on the Capital Improvement Plan, Road Construction Supplies increased$94,800,Contract Payments increased $1,121,344, Strategic Roads decreased $456,541, and Right-of-Way Purchased decreased $114,000. Machinery and Equipment increased $84,000 due to the purchase of one water tanker at a cost of$84,000. Grants and Donations decreased $270,000 since there will be no bridge grants in 2006. OBJECTIVES: This budget unit provides for hourly employees, road and bridge contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. 236 OTHER PUBLIC WORKS (CONTINUED) 2000-32500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 20 20 20 Efficiency Measures FTE's per 10,000/capita n/a n/a n/a Per capita cost(county support) $28.98 $52.77 $52.50 Effectiveness Measures(desired results) 95% of all contracted construction projects will not exceed 10% of original contract amount. Submit 5-Year Plan to BOCC by October 1 for future year. All construction projects completed by end of year with 75% of projects meeting individual time lines. Maintain Pavement Quality Index(PQI) of: Greater than 70% Good -- PQI 8-10 25% Fair-- PQI 6-7 Less than 5% Poor-- PQI 6-0 Maintain sufficiency rating of: 70% Good - -SR 100-50 25% Fair--SR 49-25 5% Poor- -SR Less than 25 Retreat 100% of existing treated roads annually. All construction tasks meet individual time lines. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget is reflective of the capital plan for 2006, and the strategic road plan. The seasonal labor positions remaining in this budget unit are as follows: 9 Service Worker ll's for 10 months 7 Service Worker ll's for 8 months 1 Service Worker ll's for 9 months 2 Mowers for 7.5 months 7 Flaggers/Laborers for 8 months 2 Flaggers/Laborers for 10 months 15 seasonal workers were transferred to various Public Works departments as full time employees with benefits. The change of status is part of the department's change in the 2006 budget to recognize those seasonal positions that have evolved into full time staff. They should be granted full time status with benefits to be fair to those employees. BOARD ACTION: 237 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Mining - -2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENTtFY NEXT FY ;,. NEXT FY._ Personnel Services $ 580,926 $ 600,022 $ 600,022 $ 600,022 Supplies 334,965 837,760 782,200 782,200 Purchased Services 654,786 819,493 910,730 910,730 Fixed Charges 4,015 2,000 2,000 2,000 Machnry/Equip Rent 0 1,500 1,500 1,500 Contra Expense -597 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,574,095 $ 2,260,775 $ 2,296,452 $ 2,296,452 Revenue 0 0 0 0 Net County Cost $ 1,574,095 $ 2,260,775 $ 2,296,452 $ 2,296,452 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Road Construction Supplies decreased $54,760, Repair and Maintenance Other decreased $23,000, and Other Operating Supplies decreased $800 based on anticipated needs; Other Purchased Services decreased $2,000 because the line item was eliminated. The department will be able to transport large pieces of equipment with the current fleet. Utilities increased $832 based on Port-o-let service charges; Other Professional Services increased $68,000 to fund contract engineer services for environmental studies relating to mining operations and a water rights consulting engineer;and Vehicle Expense increased $47,405 based on increased fuel costs and anticipated repair costs. OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road maintenance activities, capital improvement projects,and emergency repairs. Also responsible for compliance of all state and federal mining regulations and supporting snow removal operations. 238 MINING (CONTINUED) 2000-32600 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Gravel Crushed 487,477 485,000 412,000 CR 39,478 STAB Screened Material Tons 0 0 30,000 Efficiency Measures FTE's per 10,000/capita 0.53 0.51 0.50 Per capita cost(county support) $7.55 $10.53 $10.44 Effectiveness Measures (desired results) Complete 100% of department's crushing and screening needs for annual maintenance and construction As of April, 2004: 26% of material needs complete with 27% of annual budget expended. All operations will meet established current codes, policies, and practices. 95% attendance at all safety meetings. All PPE equipment used as required. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Changes in the various lines are justified. BOARD ACTION: 239 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities and Towns -- 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, C. R. S., 1973, 50 percent of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTEDa RECOMMEND RESOURCES LAST .FY CURRENT FY NEXT FY;. NEXT FY" Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 1,347,883 1,579,747 1,797,473 1,797,473 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,347,883 $ 1,579,747 $ 1,797,473 $ 1,797,473 Revenue 0 0 0 0 Net County Cost $ 1,347,883 $ 1,579,747 $ 1,797,473 $ 1,797,473 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with the 2006 mill levy applied. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Amount is statutorily required to be paid to the municipalities. BOARD ACTION: 240 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue -- 2000-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY' CURRENT FY NEXT FY '' NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies Purchased Services Fixed Charges Capital Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 22,610,276 22,934,255 26,046,146 26,046,146 Net County Cost $ -22,610,276 $ -22,934,255 $ -26,046,146 $ -26,046,146 Budget Positions SUMMARY OF CHANGES: A fund balance of $6,540,000 is included in the total available resources, in addition to the revenue shown in the budget. Property tax is at$6,671,146; Specific Ownership Tax is estimated be$6,300,000, up$425,000;and HUTF is at$8,300,000, up$160,000. Grant revenue is anticipated at $1,250,000 for WCR 74 improvements, and the intersection of WCR's 13 and 74. Other revenues include $440,000 from landfill impact fees, $1,239,000 from transportation impact fees, $360,000 from development fees, $115,000 for offsite improvements for Dove Haven($70,000)and Mill Creek($45,000), and $300,000 reimbursement from Derr Bros. Permit revenues from the special oil and gas permit fund is anticipated at $300,000. Other revenues are stable with little change. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 241 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency-- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 363,103 $ 363,103 Supplies 0 0 0 Purchased Services 0 0 0 Fixed Charges 0 0 0 Capital 0 0 0 Gross County Cost $ 0 $ 0 $ 363,103 $ 363,103 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 363,103 $ 363,103 Budget Positions — — — -- SUMMARY OF CHANGES: Budget includes a 3.5%salary increase adjustment with rate changes for insurance, and 7.5% contribution to retirement. Health insurance has an increase in rates, however, life insurance and disability insurance costs remain the same for 2006. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: BOARD ACTION: 242 PUBLIC WORKS FIVE-YEAR PLAN WILL BE INCLUDED IN FINAL BUDGET 243 *'t WIDc COLORADO SOCIAL SE VICES FUND rig 40 c q) SOCIAL SERVICES Revenue Changes $16,000,000 $14,000,000 ■2006 ❑2005 $12,000,000 ., $10,000,000 $8,000,000 8 $6,000,000 a $4,000,000 $2,000,000 $0 Property taxes Federal/State Fund Balance 2006 Revenue Total $20,941 ,300 (2005 $19,110,480) Fund Balance, Property taxes, $1,820,000, 9% $5,600,000, 27% Federal/State, $13,521,300, 64% 245 SOCIAL SERVICES 2006 Expenditures €; Expenditure Changes Total $19,841,300 (2005 $18,048,700) $9,000,000 $8,000,000 B El 2005 $7,000,000 ■2006 Child Welfare, $6,000,000 Core Services, $8,464,000,44% a $280,000, 1% TAN F, $5,000,000 $2,604,000, 13% Aministration,$4,000,000 $ ,z Miscellaneous, $4,d624,000,23% $3,000,000 —1 a § g $625,400,3% $2,000,000 _-§ 1 R AND,$76,000, $ LEAP,$139,350, $1,000,000 Fa— ii_§ $ _nom 0% lei `` R G $0 Child Support tee`` �; �,d° �°9 `�� {v`° ,�F` e�° Y,,°� Admin, Day Care, 5 $2,006,550, 105% �° °;*`° PpF'° C''2 �,ae X1,022,000, Ten Year Trend All Funds Expenditures Social Services Expenditures I x f ' a. ° $20 ... x '1 I $10 pr r ' #116 ftf1c µ Social $0 i kd •`-j v k Services C7) CO m o 0 0 0 0 0 0 CD rn M o 0 O 0 0 0 0 r N N N N N N N TEN YEAR TREND Social Servcs $40 $ - - — 1-1 r $ - ) ) I $25 \« �: ) Ni 2 :j ° ) � � -' — . l , \d >_ « \ ) - \ 8 - , )$; - . . . , ) . . ) , . : w ] a _ .lir j j ,< ( > � ;\ \ • j _ ; . } @o -- \ : L) j- j- - ) } - < ) ( ) 2' \ t 1 } ) : » § ' : ) j ,< « _ : . > Q — j \ \ \\ d\ rj 55 «2 \ g \ : i i �j »2 J \ > _ , . [ ) r/ .> i ( �\ ') / / ) j q : «2 .. , , r,-ii,-77,7 . . 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 SOCIAL SERVICES FUND SUMMARY The total Social Services budget is $19,861,300. The programs are funded by property tax of $5,600,000,fund balance of$720,000,revenue and incentives of$1,635,000,and state and federal funds of$11,886,300. Over the last few years, State funding problems and restrictions of federal funds have resulted in the County having to increase the amount of funds to cover the cost of programs administered by the department. The majority of the programs are mandated by law. No significant legislative changes have occurred to limit the amount of service the department has been required to provide. Increasing social problems and population growth have caused a greater demand for services from the public. Weld County continues to be one of the fastest growing counties in the nation. The economy has been improving, however,the number of unemployed and underemployed has resulted in a greater demand for services. Charities have been facing the same growth in request for services and have been working on ideas to better assist the community. Other factors creating budget pressures include growing substance abuse, limited mental health resources, increased jail populations, reduced family insurance coverage, and increased medical costs. Social Services does not have a good funding mechanism to adjust for the increase in the demand for services. State computer systems such as CBMS and Trails have not performed as they were originally designed. The department has hired temporary staff to convert data for the CBMS system and keep up with the caseload. The department is making every effort to train and to use the new computer systems in an efficient manner. Funding from the State will be necessary to fix the systems to provide timely service to clients and managerial reports to track cases. The Assistance Payment Division will train staff to handle all types of cases to improve productivity and utilize CBMS as it was designed. Currently, staff are broken into different program categories, although in the future, technicians will become "generalists" and be able to take care of most of the client needs in each case. As noted above, property tax is budgeted at$5,600,000 for 2006. Additional funds from the state and federal government would reduce the amount of local contribution that is required. A voter initiative on balancing the State budget will have impact on the Social Services Fund for 2006. If the initiative passes, it should provide relief over the next five years. If the initiative does not pass, counties can anticipate new cuts to programs and services. The number of cases and requests for service for child support clients is likely to increase due to general population growth. The Child Support Division anticipates it will be able to increase the amount of collections received. A larger percentage of the collections will be from non-public assistance individuals due to the reduction in the amount of welfare recipients. The lack of local employment has a significant impact on the number of clients associated with the TANF program. Many of the clients have major problems, such as mental health, transportation, and physical limitations, which limit their ability to work. The average household is made up of a caretaker mother and two children. The TANF program provides employment training,work experience, and job placement. With rising energy costs and increased funding, the LEAP program is anticipated to grow in the number of clients that receive benefits during 2006. The condition of the local economy affects the number of clients in the Aid to the Needy Disabled program. When jobs are plentiful, individuals with disabilities find it easier to locate work. When jobs are scarce,employers 248 can be very selective with the individuals they employ. In the decade ahead population growth and aging of the community will lead to higher Old Age Pension caseloads. In all Assistance Payment programs, the administrative fund is limited which makes it difficult to handle the number of clients enrolled in the programs. Quality day care, at an affordable cost, will continue to be a challenge for working families. Due to the limited revenue from the state and federal government, the Department has had to look for ways to reduce cost in the last few years. Cost reductions have focused on reducing the amount of income providers receive to care for children. One of the major expenditures of the department is to provide for care for foster children. Due to increased population and substance abuse,the demand for services is expanding. The community is working on ways to improve mental health services, improve probation, increase day care options, and develop more school programs. The department will continue to look for effective ways to limit the number of children in residential treatment facilities. Each case is carefully monitored to ensure the children receive adequate treatment in a cost-effective manner. Core Services is used to limit and shorten the number of foster care placements and reunite families as early as possible. Some additional funding is anticipated for 2006 which will help reduce or contain the number of foster care placements. The MYAT program will play a larger role in assisting families with problems associated with their adolescents. The department will continue to work closely with the courts and agencies providing community support systems to control and limit welfare expenditures. In summary, the State budget initiative will have a significant impact on the funding for Social Services. If it passes, it will result in better funding of services; however, if it does not pass, it is likely the County will have to spend more local dollars to meet the statutory mandates to administer various Social Service programs. The department will strive to improve productivity and encourage legislative changes to reduce workloads, increase efficiency, and reduce expenditures with department programs. 249 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 2006 FEDERAL AND STATE COUNTY TOTAL County Administration $ 3,403,645 $ 1,220,355 $ 4,624,000 Other Programs 230,000 78,900 308,900 Child Support Administration 1,344,388 662,162 2,006,550 TANF Targeted Amount 1,118,917 1,485,083 2,604,000 Aid to the Needy Disabled 0 76,000 76,000 Child Care 350,000 672,000 1,022,000 Old Age Pension 100,000 33,000 133,000 Child Welfare 5,200,000 3,264,000 8,464,000 Core Services 0 280,000 280,000 LEAP 139,350 0 139,350 General Assistance 0 183.500 183.500 Sub-Total $ 11.886.300 $ 7.955,000 $ 19,841.300 Federal/State Reimbursement $ 11,886,300 Child Support Incentives 350,000 State/County Contingency 200,000 Fraud Incentives 60,000 TANF Adjustment 850,000 Fund Balance 175.000 Sub-Total Revenue $ 13,521,300 County Property Tax/Penalties $ 5,600,000 Fund Balance Usage $ 720.000 Total Revenue $ 19,841,300 250 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payment Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs from these programs. Federally State Mandated Mandated Temporary Assistance to Needy Families X X Aid to the Needy Disabled X X Low Income Energy Assistance X X Old Age Pension X General Assistance* Optional Optional * State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by federal or state law; however, local governments have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection - Casework Services X X Youth Services - Casework Services X X Administration: Costs associated with administration also include compensation for direct services through caseworkers, technicians and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Administration. The State establishes an allocation and reimburses at various rates depending on the type of expenditure and program. Expenditures greater than allocation are generally reimbursed through surplus distribution. 251 SOCIAL SERVICES FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2100 42111 4112 CURRENT PROPERTY TAXES 5,300,000 5,600,000 5,600,000 0 INTERGOVERNMENTAL REVENUE 2100 42110 4336 REIMBURSEMENTS 2,374,813 3,403,645 3,403,645 0 2100 42111 4336 REIMBURSEMENTS 1,459,100 1,635,000 1,635,000 0 2100 42115 4336 REIMBURSEMENTS 200,000 230,000 230,000 0 2100 42200 4336 REIMBURSEMENTS 1,200,000 1,344,388 1,344,388 0 2100 42365 4336 REIMBURSEMENTS 498,717 1,118,917 1,118,917 0 2100 42375 4336 REIMBURSEMENTS 350,000 350,000 350,000 0 2100 42380 4336 REIMBURSEMENTS 100,000 100,000 100,000 0 2100 42410 4336 REIMBURSEMENTS 4,500,000 5,200,000 5,200,000 0 2100 42415 4336 REIMBURSEMENTS 1,000,000 0 0 0 2100 42610 4336 REIMBURSEMENTS 127,850 139,350 139,350 0 N u+ TOTAL INTERGOVERNMENTAL REVENUE 11,810,480 13,521,300 13,521,300 0 N TOTAL SOCIAL SERVICES FUND 17,110,480 19,121,300 19,121,300 0 SOCIAL SERVICES FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2100 42110 ADMINISTRATION-REGULAR 4,051,500 4,624,000 4,624,000 0 2100 42115 OTHER PROGRAMS 305,000 308,900 308,900 0 2100 42200 IV-D ADMINISTRATION 1,787,000 2,006,550 2,006,550 0 2100 42365 TANF&ADMINISTRATION 1,983,800 2,604,000 2,604,000 0 2100 42370 NEEDY AND DISABLED 95,000 76,000 76,000 0 2100 42375 DAY CARE&ADMINISTRATION 1,038,250 1,022,000 1,022,000 0 2100 42380 OLD AGE PENSION 118,800 133,000 133,000 0 2100 42410 CHILD WELFARE&ADMINISTRATION 7,186,500 8,464,000 8,464,000 0 2100 42415 PLACEMENT ALTERNATIVE CARE 1,200,000 280,000 280,000 0 2100 42610 LEAP ADMINISTRATION&OUTREACH 127,850 139,350 139,350 0 2100 42700 GENERAL ASSISTANCE 155,000 183,500 183,500 0 TOTAL SOCIAL SERVICES FUND 18,048,700 19,841,300 19,841,300 0 N Ui W BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: County Administration --2100-42110 DEPARTMENT DESCRIPTION: Administration of OAP,Food Stamps,Medicaid,Adult Protection, and Common Support programs. Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation that limits the reimbursement for administrative expenditures. r,X _ % ACTUAL BUDGETED'.: REQUESTED RECOMMEND RESOURCES`: LAST FY CURRENT FY:.' NEXT FY NEXT FY Personnel Services $ 2,004,896 $ 1,893,000 $ 2,909,000 $ 2,909,000 Supplies -245,904 255,000 -245,000 -245,000 Purchased Services 707,252 1,796,000 1,795,000 1,795,000 Fixed Charges -53,098 45,000 0 0 Contra Expense -2,214 -2,500 0 0 Capital 0 65,000 165,000 165,000 Gross County Cost $ 2,410,932 $ 4,051,500 $ 4,624,000 $ 4,624,000 Revenue 1,831,346 2,372,813 3,403,645 3,403,645 Net County Cost $ 579,586 $ 1,678,687 $ 1,220,355 $ 1,220,355 Budget Positions 59.50 60.50 63.00 63.00 SUMMARY OF CHANGES: Economic concerns and population growth in the County has led to an increase in demand for services. The economy is not generating enough jobs, therefore, the number of clients continues to grow. This budget unit has been underfunded by the State for the last twenty-five years. The budget initiative will determine whether State funding will be adequate over the next five years. The CBMS system is affecting the level of productivity in processing cases. From the inception of the project, temporary staff have been hired to convert cases and assist with case management. During 2006, the department will continue to use temporary staff and a long-term staffing recommendation will be made for 2007. Additional funding to fix the problems associated with the CBMS system is the long-term answer to the state-wide problems in servicing clients. The additional 2.5 FTE requested for 2006 consists of an additional adult assistance lead worker, a trainer, and a half-time receptionist. These positions are requested to handle an increasing volume of cases and improve the productivity of staff. 254 COUNTY ADMINISTRAHON (CONTINUED) 2100-42110 OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support,and Adult Protection. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (Average) 14,000 14,500 15,000 Efficiency Measures FTE's per 10,000/capita 2.833 2.814 2.795 Per capita cost $2.76 $7.81 $5.55 Effectiveness Measures (desired results) Error rate below State average 100% 100% 100% Determine eligibility and provide service 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 255 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2100-42111 DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and Property Tax. ACTUAL BUDGETED REQUESTED RECOMMEND`, RESOURCES LAST FY CURRENT FY` NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 5,769,520 6,821,283 7,235,000 7,235,000 Net County Cost $ -5,769,520 $ -6,821,283 $ -7,235,000 $ -7,235,000 Budget Positions - - -- - - -- SUMMARY OF CHANGES: Property tax is budgeted at $5,600,000 for 2006. Additional funds from the State would reduce the amount of local contribution required;however,with the State fiscal problems, it is unlikely that the local share will reduce during 2006. The voter initiative on balancing the State budget will have significant impact on funding during 2006. County Contingency from the State is budgeted at $200,000. Child Support incentives are budgeted at $350,000, $60,000 for Fraud, and miscellaneous items of$175,000. The TANF adjustment is budgeted at$850,000. OBJECTIVES: Track revenue for Social Services Department that is not associated with program expenditures. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 256 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Other Programs --2100-42115 DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the Department of Social Services. It includes Employment First, Medical Exams, Fraud,Food Stamps Refunds, and Child Welfare Staff Development. ACTUAL BUDGETED , REQUESTED RECOMMEND RESOURCES LAST FY ` CURRENT FY NEXT FY NEXT FY Personnel Services $ 140,016 $ 149,400 $ 152,400 $ 152,400 Supplies 0 0 0 0 Purchased Services 5,396 6,500 6,500 6,500 Fixed Charges 128,054 150,000 150,000 150,000 Capital 0 0 0 0 Gross County Cost $ 273,466 $ 305,900 $ 308,900 $ 308,900 Revenue 218,918 200,000 230,000 230,000 Net County Cost $ 54,548 $ 105,900 $ 78,900 $ 78,900 Budget Positions 2.5 2.5 2.5 2.5 SUMMARY OF CHANGES: No significant changes are anticipated for the other programs funded under this budget unit. OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for food stamps is reduced. Medical Exams is a program that is used to determine the medical condition of clients applying for benefits. Staff development is a program to provide training for staff in the area of child welfare. Fraud is a program that is designed to detect clients that should not be receiving benefits. 257 OTHER PROGRAMS (CONTINUED) 2100-42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,600 1,600 1,600 Efficiency Measures FTE's per 10,000/capita .1190 .1163 .1136 Per capita cost(county support) $0.259 $0.496 $0.493 Effectiveness Measures(desired results) Cases referred to D.A. - conviction rate 90% 90% 90% Assess, register, &serve mandatory food stamp recipients 100% 100% 100% Request medical exams as required 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 258 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTED -' RECOMMEND RESOURCES` LAST FY CURRENT FY NEXT FY NEXT FY, Personnel Services $ 1,378,604 $ 1,389,250 $ 1,516,800 $ 1,516,800 Supplies 84,311 45,000 83,000 83,000 Purchased Services 318,682 322,750 345,750 345,750 Fixed Charges 55,413 30,000 61,000 61,000 Contra Expense 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,837,010 $ 1,787,000 $ 2,006,550 $ 2,006,550 Revenue 1,625,438 1,200,000 1,344,389 1,344,389 Net County Cost $ 211,572 $ 587,000 $ 662,161 $ 662,161 Budget Positions 25 25 25 25 SUMMARY OF CHANGES: The number of cases and requests for services continue to grow for Child Support, due to population growth. The division anticipates it will continue to improve the number of collections it receives. Child Support incentives of$350,000 have been budgeted under Non-Program Revenue. OBJECTIVES: Obtain child support payments for TANF and non-welfare households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 259 CHILD SUPPORT ADMINISTRATION (CONTINUED) 2100-42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 6,000 6,000 6,000 Efficiency Measures FTE's per 10,000/capita 1.190 1.163 1.136 Per capita cost(county support) $1.032 $2.863 $3.010 Effectiveness Measures(desired results) Establish Paternity 94% 94% 94% Cases with Court Orders 84% 84% 84% Collection Rate Current Support 61% 61% 61% Cases Paying on Arrears 53% 53% 53% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 260 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to Needy BUDGET UNIT TITLE AND NUMBER: Families and Administration (TANF)--2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. This budget unit also has administrative funding for TANF staff and operating costs. ACTUAL ,BUDGETED REQUESTED RECOMMEND RESOURCES ' LAST FY - CURRENT FY NEXT FY NEXT FY Personnel Services $ 923,271 $ 1,089,300 $ 1,155,500 $ 1,155,500 Supplies 36,386 60,000 45,000 45,000 Purchased Services 53,493 66,500 68,500 68,500 Fixed Charges 1,103,944 768,000 1,350,000 1,350,000 Contra Expense -13,161 -20,000 -20,000 -20,000 Capital 0 20,000 5,000 5,000 Gross County Cost $ 2,103,933 $ 1,983,800 $ 2,604,000 $ 2,604,000 Revenue 1,431,931 498,717 1,118,917 1,118,917 Net County Cost $ 672,002 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: The lack of local employment has a significant impact on the number of clients associated with this program. The majority of clients that use TANF have major problems, such as mental health and physical limitations,which limit their ability to work. The impact of CBMS has been significant for clients in delaying payments and benefits. Additional staff resources had to be used to get the system to function. Major programming changes still need to be made to improve the efficiency of the system and deliver benefits to qualified clients on a timely basis. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. Provide for funding necessary for staff associated with the TANF Program. 261 TANF ADMINISTRATION (CONTINUED) 2100-42365 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Loads(Average) 500 500 500 Efficiency Measures FTE's per 10,000/capita .524 .512 .500 Per capita cost(county support) $3.200 $6.907 $6.750 Effectiveness Measures (desired results) Work participation rate -one parent family 50% 50% 50% Work participation rate -two parent family 90% 90% 90% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 262 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled - -2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ,7-- .r_i ' _ ' ACTUAL i,:; BUDGETED REQUESTED ' RECOMMEND RESOURCES LAST FY CURRENT FY. NEXT FY NEXT FY.- Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 30,275 105,000 106,000 106,000 Contra Account 0 -10,000 -30,000 -30,000 Capital 0 0 0 0 Gross County Cost $ 30,275 $ 95,000 $ 76,000 $ 76,000 Revenue 0 0 0 0 Net County Cost $ 30,275 $ 95,000 $ 76,000 $ 76,000 Budget Positions -- -- - - — SUMMARY OF CHANGES: No significant changes are anticipated in 2006 for this program. The condition of the local economy affects this program. When jobs are not plentiful, a greater number of individuals tend to file for disability since employers can be very selective with individuals that they employ. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. Another component of this program serves clients as supplement to their Social Security benefits. 263 AID TO NEEDY DISABLED (CONTINUED) 2100-42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 2,300 2,500 2,600 Efficiency Measures Per capita cost(county support) $0.144 $0.442 $0.345 Effectiveness Measures(desired results) Establish program eligibility within 60 Days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 264 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Care --2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL t�'Y BUDGETED ' ,REQUESTED,; RECOMMEND RESOURCES LAST FY CURRENT FY+ " NEXT FY NEXT FY Personnel Services $ 356,135 $ 349,750 $ 383,000 $ 383,000 Supplies 16,101 22,000 22,000 22,000 Purchased Services 6,351 9,500 9,500 9,500 Contra Expense -816 0 0 0 Fixed Expense 475,087 0 607,500 607,500 Capital 0 657,000 0 0 Gross County Cost $ 852,858 $ 1,038,250 $ 1,022,000 $ 1,022,000 Revenue 351,007 350,000 350,000 350,000 Net County Cost $ 501,851 $ 688,250 $ 672,000 $ 672,000 Budget Positions 5 5 5.5 5.5 SUMMARY OF CHANGES: Obtaining quality day care at an affordable cost will continue to be a challenge for working families. Due to limited revenue from the state and federal governments,the department has had to look for ways to reduce costs in recent years. Cost reductions have focused on reducing the amount of income providers receive to care for children. One-half of a position was added to this budget unit to assist the unit supervisor with administrative work associated with the child care program. No additional County cost is associated with the increase in staff. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concem. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services for special needs children who are in child protection. 265 CHILD CARE (CONTINUED) 2100-42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 650 650 650 Efficiency Measures FTE's per 10,000/capita .238 .233 .227 Per capita cost(county support) $2.390 $3.201 $3.055 Effectiveness Measures(desired results) Process applications within 60 days 100% 100% 100% Error rate under 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 266 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension - -2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state. Administrative costs are reimbursed 80 percent and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED :`REQUESTED ; RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 100,327 $ 95,000 $ 108,000 $ 108,000 Supplies 6,507 9,000 9,000 9,000 Purchased Services 7,249 7,000 9,000 9,000 Fixed Charges 8,103 8,800 9,000 9,000 Contra Expense -617 -2,000 -2,000 -2,000 Gross County Cost $ 121,569 $ 117,800 $ 133,000 $ 133,000 Revenue 92,155 100,000 100,000 100,000 Net County Cost $ 29,414 $ 17,800 $ 33,000 $ 33,000 Budget Positions -- -- -- _ SUMMARY OF CHANGES: In the next decade,population growth and aging of the community will lead to higher caseloads. Due to State budget problems,administrative dollars are limited for OAP. No significant changes are anticipated for this program in 2006. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100 percent by the state, except for home care allowances where the county contribution is 5 percent of these costs. Administrative costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement to social security payments in many OAP households. 267 OLD AGE PENSION (CONTINUED) 2100-42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 2,200 2,200 2,200 Efficiency Measures Per capita cost(county support) $0.140 $0.083 $0.153 Effectiveness Measures(desired results) Approve applications within 45 days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 268 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Chid Welfare and Administration -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, and residential child care facilities. ACTUAL , BUDGETED REQUESTED *RECOMMEND RESOURCES- LAST FY CURRENT FY -NEXT FY te,.:_ NEXTFY Personnel Services $ 4,387,319 $ 4,375,000 $ 5,119,000 $ 5,119,000 Supplies 329,122 300,000 330,000 330,000 Purchased Services 850,099 756,500 860,000 860,000 Contra Expenses -137,382 -350,000 -350,000 -350,000 Fixed Charges 2,192,622 2,080,000 2,480,000 2,480,000 Capital 0 25,000 25,000 25,000 Gross County Cost $ 7,621,780 $ 7,186,500 $ 8,464,000 $ 8,464,000 Revenue 5,159,526 4,500,000 5,200,000 5,200,000 Net County Cost $ 2,462,254 $ 2,686,500 $ 3,264,000 $ 3,264,000 Budget Positions 62 67 67 67 SUMMARY OF CHANGES: Due to an increase in population and substance abuse, the demand for child welfare services is expanding. The community is working on ways to improve mental health services, improve probation, increase day care options,and develop more school programs. The major limiting factor is funding to support programs designed to reduce foster care placements. The department will continue to look for effective ways to limit the number of children in residential treatment facilities. Each case is carefully monitored to ensure the child receives adequate treatment in a cost effective manner. No additional staff has been requested for child welfare; however, if the caseloads rise significantly, a mid-year request may be made to keep workloads within state guidelines. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youth beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. 269 CHILD WELFARE AND ADMINISTRATION (CONTINUED) 2100-42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Average Case Load 1,100 1,100 1,100 Efficiency Measures FTE's per 10,000/capita 2.952 3.116 3.091 Per capita cost(county support) $11.725 $12.495 $14.836 Effectiveness Measures (desired results) Reduce RTC placement(Average) 90 90 90 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 270 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services--2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY' . CURRENT FY NEXT FY NEXT FY, Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 256,165 1,200,000 280,000 280,000 Capital 0 0 0 0 Gross County Cost $ 256,165 $ 1,200,000 $ 280,000 $ 280,000 Revenue 116,566 1,000,000 0 0 Net County Cost $ 139,599 $ 200,000 $ 280,000 $ 280,000 Budget Positions - - -- 1 1 SUMMARY OF CHANGES: Funding for this program is anticipated to increase during 2006. A significant portion of these dollars goes to visitation of children by their families. Core Services will continue to be used to limit and shorten the number of foster care placements. One FTE is requested to monitor and make decisions about the most cost-effective way of handling a case. The budget has been reduced because payments are made by the state EBT system, therefore, only the local share is appropriated. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out-of-home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the State for approval. Cases are monitored to determine the effectiveness of providers and program. 271 CORE SERVICES (CONTINUED) 2100-42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 150 150 150 Efficiency Measures Per capita cost(county support) $0.665 $0.930 $1.273 Effectiveness Measures (desired results) Amount above allocation 0 0 0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 272 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Low Income Energy Assistance Program BUDGET UNIT TITLE AND NUMBER: and Administration - -2100-42610/42620 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100 percent federally funded. ACTUAL BUDGETED REQUESTED`.. RECOMMEND RESOURCES LAST FY CURRENT FY NEXT F`K "NEXT FY Personnel Services $ 97,652 $ 110,400 $ 121,900 $ 121,900 Supplies 1,923 500 500 500 Purchased Services 10,638 16,950 16,950 16,950 Fixed Charges 3,447 0 0 0 Capital 0 0 0 0 Gross County Cost $ 113,660 $ 127,850 $ 139,350 $ 139,350 Revenue 110,281 127,850 139,350 139,350 Net County Cost $ 3,379 $ 0 $ 0 $ 0 Budget Positions 5 5 5.5 5.5 SUMMARY OF CHANGES: The cost of heating fuels is expected to remain high over the next several years due to consumption patterns and available resources. Increased demand will continue to result in a high number of applications from clients who are not able to pay heating bills. The state government has increased funding from mineral and energy severance taxes to provide for LEAP benefits. To qualify, a family needs to earn less than 185% of the poverty level. Due to the heavy volume of applications and the need to provide reception help, one-half of a position is requested. This position will be funded 100% out of federal funding OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. 273 LEAP ADMINISTRATION (CONTINUED) 2100-42610/42620 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (End of Program) 4,000 4,000 4,000 Efficiency Measures FTE's per 10,000/capita .238 .233 .227 Per capita cost(county support) $0.016 $0.000 $0.000 Effectiveness Measures(desired results) Determine eligibility within 45 days 100% 100% 100% Stay within allocations 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 274 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL ' BUDGETED REQUESTED RECOMMEND"' RESOURCES LAST FY CURRENT FY NEXT FY. "v NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 188,740 157,000 187,000 187,000 Contra Expense -3,425 -2,000 -3,500 -3,500 Capital 0 0 0 0 Gross County Cost $ 185,315 $ 155,000 $ 183,500 $ 183,500 Revenue 0 0 0 0 Net County Cost $ 185,315 $ 155,000 $ 183,500 $ 183,500 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Expenditures for dental, vision, prescriptions, and in-kind services have remained fairly stable over the last few years. The State budget problems have created a stronger need for General Administrative funds. The number of burials has grown over the last few years and the funding for them has increased to keep up with the demand. Below is a breakdown of the amounts requested for the different categories under General Assistance: Dental $ 17,000 Vision 22,000 Shelter 40,000 In-Kind 5,000 Prescription 5,000 Burial 78,000 Shelter Care Management 20,000 Refund -3.500 Total $183,500 275 GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non-mandated and funded 100 percent by the county. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter(Average) 80 80 80 Efficiency Measures Per capita cost(county support) $0.882 $0.721 $0.834 Effectiveness Measures (desired results) Remain within allocations 100% 100% 100% Shelter nights 2,900 2,900 2,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100% County funds, and the Board has near total discretion on policies relating to these program payments and eligibility. BOARD ACTION: 276 �Co PU : LTC HEALTH AND ENVI ONMENT FUND 1131 HEALTH FUND O '. venue changes $3,000,000 Ri i.. rnco ci 8 N a rj id W fh $2,500,000 I ei w ❑2006 $2,000,000 ®2005 $1,500,000 1 n n $1,000,000 n f 0 a N a 0 O N V, N 0 a — 0 a. $500,000 w m ^j fa "9 an ID Solid Waste Chg for Federal/State Licenses& Miscellaneous Fund Balance General Fund Trfs Services Permits Trfs 2006 Revenue Total $7,266,027 (2005 $7,164,503) Federal/State, Licenses & $2,597,220, 36% Permits, Chg for Services, $368,400, 5% $522,535, 7% 1 Miscellaneous, $21,500, 0% Solid Waste Trfs, Fund Balance, $707,377, 10% General Fund $500,000, 7% Trfs, $2,548,995, 35% 277 HEALTH FUND Expenditure Changes 2006 Expenditures Total $6,766,027 (2005 $6,664,503) $0,000,000 eii m $3,500,000 ■2006 a a Public $3,000,000 z 0 200 Health Services, Promotion, $3,360,099, $2,500,000 - $1,028,106, 50% $2,000,000 in a 15% S $1,500,000 g _"-�.t ,y $1,000,000 r- _ - i. A $500,000 3 Administration, $163,342,2% Health $0 , Protection Health Protection Administration Health Promotion Public Services Services, Services $2,214,480, 33% a Ten Year Trend All Funds Expenditures Health Fund Subsidy $3.5 $3.0 _ — — $2.5 — -_ y o $2.0 — - Health - $0.0 , , 0)) m Oi 0 0 0 0 3 0 0 m „ m N N N N N N 0 TEN YEAR TREND Health Subsidy 3.5 3 2.5 y 2 Z O J_ E 1.5 1 0.5 0 I 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 PUBLIC HEALTH FUND SUMMARY The FY2006 budget request for the Weld County Department of Public Health and Environment represents an increase in net county cost of$163,829, which is approximately$35,000 less than the $199,039 amount projected to support cost-of-living increases for salaries for department personnel. The FY2006 requested budget is to support the department in achieving its strategic goals,allow for provision of essential public health services and enable core public health functions to be fulfilled on behalf of the residents of Weld County. The Administration Division request projects an increase of$17,200 in the overall proposed net county cost from the FY2005 budget. This increase for FY2006, which is allocated as overhead to the other divisions in the department, is mainly due to the increased cost for Personnel Services and increased cost of Purchased Services. The request for Personnel Services is $12,635 more than FY2005. This is due largely to the projected cost-of-living salary increase, since there are no requested position reclassifications or new positions. The$10,607 increase in Purchased Services includes the transfer of$5,342 of Bioterrorism funding from Supplies, in addition to an increase of $1,500 in postage and $2,000 in phone services, along with small increases in expenses for advertising, training, memberships, repair and maintenance. Supplies have a net decrease of $2,042 as a result of transferring the Bioterrorism grant funding ($5,342)to Purchased Services, a$2,000 increase in small items of equipment, and a$1,300 increase in computer software. Actual previous years' expenditures warrant the increased budget for these line items. The projected increase in revenue of $4,000 is anticipated from an increase in the number of birth and death certificates to be issued in FY2006. The projected increase in the number of certificates to be issued results from an increase in the population of Weld County and the permanent staffing of the Southwest Weld County site making it easier for individuals in this part of the county to come to our offices rather than seek the certificate from another county health department or directly from the state. The Administration Division's budget request reflects the continued decrease in FTE per 10,000/capita reflecting the fact that the division has not added additional personnel despite the growth in the population being served. The Health Promotion section of the Division of Public Health Services (formerly known as the Division of Community Health Nursing)projects a net increase in county support for these programs of$31,444 when compared to FY2005. This result is from the increase in personnel,fixed charges, and non-grant funded purchased services, with a decrease in revenues. In the FY2006 budget request, Health Promotion FTE is projected to increase to a total of 9.75 through the addition of a 0.25 FTE nurse counselor in the Abstinence Education Program funded by the federal Title V grant and 0.25 FTE health educator for the Steps to a Healthier Weld County grant from the US Department of Health and Human Services. Additional FY2006 requests for changes within Personnel Services include upgrading two positions within the Health Promotion Section from Health Educator Ito Health Educator II. The two positions are the 0.5 FTE co-coordinator of the Abstinence Education Program and the coordinator of the CWCCI program. These changes,along with the anticipated cost-of-living increases, are projected to increase Personnel Services by $28,248 over the FY2005 budget. Other projected changes in the FY2006 request include a decrease in Supplies expense of$24,627 due to anticipated reduced operating expenses for the Steps to a Healthier Weld County program. Overall Purchased Services are projected to decrease by $82,093, which is the net result of the projected reduction in federal funding for the Steps to a Healthier Weld County grant and non-grant increases in contracted services. These contracted services will be allocated for bilingual outreach disease education and associated media support. 280 Overhead is projected to increase by $3,980. Revenue for the Health Promotion programs is projected to decrease by $105,936 due to the decrease in federal funding for the Steps to a Healthier Weld County program. The Public Health Services (formerly known as Community Health Nursing) Division underwent reorganization in the latter half of FY2005 to better align programs within sections and improve day-to-day communication and supervision. These changes were undertaken in a budget-neutral manner by eliminating certain supervisor positions in favor of creating additional program coordinator and team leader positions. The division's FY2006 budget proposal projects a net increase in county cost of$54,601. This result is largely from $47,613 anticipated in the projected cost-of-living increase in wages for division personnel. The remainder is due to increased costs in purchased services and fixed charges. Total FTE decreased by 0.06 from 45 in FY2005 to 44.94 in FY2006. The FY2006 budget also anticipates decreases in Supplies of$11,353 (the FY2005 budget reflected the startup costs for new/expanded programs that are not anticipated in FY2006.) Purchased Services expenses are projected to increase by $56,262 to support training and professional development associated with the division reorganization, the purchase of additional licenses and the annual support renewal for the Centricity Practice Management Information System (PMIS) and Electronic Health Record (EHR) implemented in the last quarter of FY2004. Fixed charges due to overhead will increase by$4,975. Projected revenue reflects an increase of $37,356, mostly as a result of increases in funding for the Nurse Family Partnership program and increases in grant support to the Maternal/Child Health (Title V) program, Tuberculosis Control, EPSDT, and the Immunization Action Project. The Environmental Health Services Division budget proposes an increase in net county cost of $77,784. This increase results primarily from increased Personnel Services costs ($57,891)due to projected cost-of-living increases. No additional FTE has been requested. Supplies expenses are increased by $8,318 (4.99%) as a result of the increased cost of doing business and a more accurate use of historical expense data. Purchased Services expense is projected to increase by $6,167 (1.99%), primarily as the result of transferring the expense for temporary staff from Personnel to Contract Services. Fixed overhead charges are increased by$7,683(3%). Increases in gross county cost for division expenses for FY2006 are 3.75% or $80,059. The division's anticipated revenue is not expected to increase substantially. These revenue projections are made without considering any fee increases that will be proposed to the Board of County Commissioners in the fall of 2005. Potential fee increases in the septic, institution, and laboratory programs could increase revenues to cover the increased costs of doing business by as much as 2%. The projected change in net county cost for FY2006 is $77,784 and results primarily from the $57,891 increase in Personnel Services. The Department of Public Health and Environment continues to be challenged with keeping pace with the demand for services as Weld County continues as one of the fastest growing regions of Colorado. In addition, the complexity of the work and the intermittent surges in activity in the area of Public Health (e.g., bioterrorism readiness, disease control and investigation of West Nile virus infection, Pertussis, rabies, Q-fever, influenza, and other communicable diseases endemic to our region, and SARS readiness) create unique staffing issues that add to routine functions. The Department's FY2006 budget very conscientiously and modestly anticipates the work load for the coming year and will provide the Department the minimum resources needed to carry out its essential services and core functions. 281 PUBLIC HEALTH FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL LICENSES&PERMITS 2560 41400 4210 LICENSES 103,900 116,400 116,400 0 2560 41400 4221 PERMITS 236,000 252,000 252,000 0 TOTAL LICENSES&PERMITS 339,900 368,400 368,400 0 INTERGOVERNMENTAL REVENUE 2530 41300 4321 MEDICAID 79,425 46,200 46,200 0 2530 99900 4321 MEDICAID 205,153 222,513 222,513 0 2530 41300 4322 MEDICARE 5,000 6,000 6,000 0 2530 41300 4336 REIMBURSEMENTS 0 7,165 7,165 0 2530 99900 4336 REIMBURSEMENTS 0 40,000 40,000 0 2500 99900 4340 GRANTS 17,342 17,342 17,342 0 2514 41210 4340 GRANTS 0 65,000 65,000 0 2520 99900 4340 GRANTS 720,688 614,752 614,752 0 to 2530 99900 4340 GRANTS 1,233,030 1,237,181 1,237,181 0 co NJ 2535 41300 4340 GRANTS 54,000 93,000 93,000 0 2560 41400 4340 GRANTS 25,000 13,250 13,250 0 2560 99900 4340 GRANTS 154,127 145,817 145,817 0 2564 41400 4340 GRANTS 73,000 89,000 89,000 0 251403 41210 4340 GRANTS 65,000 0 0 0 2500 41100 4356 COUNTIES 2,385,166 2,548,995 2,548,995 0 TOTAL INTERGOVERNMENTAL REVENUE 5,016,931 5,146,215 5,146,215 0 CHARGE FOR SERVICES 2500 41100 4410 CHARGE FOR SERVICES 142,000 146,000 146,000 0 2530 41300 4410 CHARGE FOR SERVICES 167,195 121,200 121,200 0 2530 99900 4410 CHARGE FOR SERVICES 53,100 55,000 55,000 0 2560 41400 4410 CHARGE FOR SERVICES 224,000 200,335 200,335 0 TOTAL CHARGE FOR SERVICE 586,295 522,535 522,535 0 MISCELLANEOUS 2530 99900 4690 DONATIONS 14,000 20,000 20,000 0 2560 41400 4730 OTHER FEES 0 1,500 1,500 0 TOTAL MISCELLANEOUS 14,000 21,500 21,500 0 TRANSFER-IN 2560 41400 712700 TRANSFER-IN 707,377 707,377 707,377 0 TOTAL PUBLIC HEALTH FUND 6,664,503 6,766,027 6,766,027 0 PUBLIC HEALTH FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2500 41100 ADMINISTRATION 142,000 146,000 146,000 0 2500 41210 HEALTH PROMOTION 1,500 0 0 0 2500 99900 UNALLOCATED GRANTS 17,342 17,342 17,342 0 2514 41210 HEALTH PROMOTION 0 65,000 65,000 0 251403 41210 HEALTH PROMOTION 65,000 0 0 0 2520 41210 HEALTH PROMOTION 315,410 348,355 348,355 0 2520 99900 UNALLOCATED GRANTS 720,688 614,751 614,751 0 2530 41300 PUBLIC HEALTH SERVICES 765,596 766,858 766,858 0 2530 99900 UNALLOCATED GRANTS 2,445,538 2,494,692 2,494,692 0 2535 41300 PUBLIC HEALTH SERVICES 57,008 98,549 98,549 0 2560 41400 ENVIRONMENTAL 1,902,579 1,971,006 1,971,006 0 2560 99900 UNALLOCATED GRANTS 154,127 145,817 145,817 0 2564 41400 ENVIRONMENTAL 77,715 97,657 97,657 0 to a TOTAL PUBLIC HEALTH FUND 6,664,503 6,766,027 6,766,027 0 co BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Summary--All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. .ACTUAL BUDGETED REQUESTED RECOMMEND_ RESOURCES LAST- FY? CURRENT FY NEXT FY ` NEXT FY` ,` Personnel Services $ 4,180,398 $ 4,629,063 $ 4,775,450 $ 4,775,450 Supplies 385,280 478,498 448,794 448,794 Purchased Services 1,125,257 1,550,640 1,541,583 1,541,583 Fixed Charges 753,876 764,179 780,817 780,817 Contra Expense -720,053 -763,417 -780,617 -780,617 Capital 33,232 5,540 0 0 Gross County Cost $ 5,757,990 $ 6,664,503 $ 6,766,027 $ 6,766,027 Revenue 4,340,995 4,279,337 4,217,032 4,217,032 Net County Cost $ 1,416,995 $ 2,385,166 $ 2,548,995 $ 2,548,995 Budget Positions 79.73 85.25 86.19 86.19 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2)To monitor and protect the environment of Weld County; 3)To provide surveillance of and intervention in developing health problems within the population of Weld County; and 4)To develop programs that address the major public health issues within the county. 284 HEALTH FUND SUMMARY (CONTINUED) FUND 2500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures FTE's per 10,000/capita 3.82 3.97 3.92 Per capita cost(county support) $6.80 $11.11 11.59 Effectiveness Measures(desired results) See individual budget units FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units BOARD ACTION: 285 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Administration --2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and Environment,including personnel,fiscal management,data and records management,procurement and facilities management. The Executive Director is the official registrar of vital statistics for Weld County. Records of births and deaths that occur in Weld County are kept and certified copies are available upon request from the deputy registrars. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCESY LAST FY CURRENT FY' : , NEXT FY 'NEXT FY Personnel Services $ 432,161 $ 451,417 $ 464,052 $ 464,052 Supplies 37,085 30,392 28,350 28,350 Purchased Services 397,575 440,950 451,557 451,557 Fixed Charges 0 0 0 0 Contra Expense -720,053 -763,417 -780,617 -780,617 Capital 0 0 0 0 Gross County Cost $ 146,768 $ 159,342 $ 163,342 $ 163,342 Revenue 146,768 159,342 163,342 163,342 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 7.0 7.0 7.0 7.0 SUMMARY OF CHANGES: The Administration Division's overall proposed increase of$17,200 in net county cost (Contra Expense is allocated as overhead to the other divisions within the Department) is due to the increased cost for Personnel and Purchased Services. An increase in Personnel Services of$12,635 reflects the proposed cost-of-living salary increases. The requested increase of $10,607 in Purchased Services is for postage of $1,500, phone services of$2,000, transferring $5,342 of CDPHE Bioterrorism grant funding from Supplies, and small increases in advertising,training, memberships, repair and maintenance. Supplies have a$2,042 net decrease as a result of the transfer of CDPHE grant funding into Purchased Services and an increase for computer software. The proposed $4,000 increase in revenue is anticipated from increased sales of birth and death certificates. 286 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Certify death records and home birth records for events that occur in Weld County; 2)Issue birth and death certificates and provide assistance to the public in obtaining these records; 3) Promote effective and efficient delivery of services to the community by providing fiscal and managerial support to the Environmental Health and Public Health Services Divisions. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Birth/Death Certificates issued 17,088 17,750 18,500 Efficiency Measures FTE's per 10,000/capita .336 .326 .318 Per capita cost $3.45 $3.56 $#.55 Effectiveness Measures(desired results) Increased number of certified copies of birth and death records issued. Increased collection of Medicaid and self pay revenue for clinic services. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 287 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion Programs --2520-41210 DEPARTMENT DESCRIPTION: Health Promotion includes grant funded and county funded health promotion/prevention programs that provide resources and expertise for the department and the community. The Health Promotion team serves as the liaison with the local TV/radio/newspaper media for the health department. They plan, develop and disseminate emergency communication and educational materials to the public. The Health Promotion team provides support internally for producing educational materials, reports, and local health data. Health Promotion partners with the community in developing and implementing programs to promote healthy behaviors such as traffic safety and prevention of unintentional injuries, nutrition and fitness programs, diabetes and asthma prevention, cancer prevention education, tobacco use prevention, and abstinence education for prevention of teen sex, unintended pregnancy and STI/HIV. Prevention requires a community effort. Coalitions such as Drive Smart Weld County, Diabetes Coalition, Steps Consortium, and the women's Health Consortium provide the infrastructure and resources to address these important health issues. ACTUAL BUDGETED , REQUESTED RECOMMEND RESOURCES LAST;FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 416,799 $ 469,960 $ 498,208 $ 498,208 Supplies 37,665 112,823 88,196 88,196 Purchased Services 265,585 430,757 348,664 348,664 Fixed Charges 108,053 89,058 93,038 93,038 Capital 0 0 0 0 Gross County Cost $ 828,102 $ 1,102,598 $ 1,028,106 $ 1,028,106 Revenue 610,977 785,688 679,752 679,752 Net County Cost $ 217,125 $ 316,910 $ 348,354 $ 348,354 Budget Positions 8.88 9.25 975 9.75 SUMMARY OF CHANGES: Health Promotion staff FTE has increased by .50 to a total of 9.75 FTE with the addition of a .25 nurse counselor for the Abstinence Education Program, funded by the federal Title V grant, and an increase of .25 FTE health educator for the Steps to a Healthier Weld County Health and Human Services grant. The .5 Abstinence Education Program co-coordinator and the CWCCI Coordinator will be upgraded to Health Education Specialists II. Total personnel costs will increase by $28,248 for 2006 due to cost-of-living increases and .50 increase in FTE. Supply expenses will decrease by $24,627, mainly due to reduced operating expenses for the STEPS to a Healthier Weld County Health and Human Services grant. 288 HEALTH PROMOTION (CONTINUED) 2520-41210 SUMMARY OF CHANGES(CONTINUED): Overall, purchased services will decrease by$82,093 due to the reduction in funding for the STEPS to a Healthier Colorado Health and Human Services grant. However, purchased services for emergency preparedness and general health education have increased to allow contracting for bilingual outreach communicable disease education and associated media expenses. Overhead increased by$3980. Revenue is expected to decrease by$105,936 due to the reduction in funding for the STEPS to a Healthier Weld County Health and Human Services grant. OBJECTIVES: 1) Identify and implement the best practices for health promotion and disease prevention through population based programs that promote positive human development,behavior change and improved health outcomes for the community;2)Partner with community agencies and schools to implement programs that address identified health issues in Weld County, including tobacco use, abstinence from teen sex, pregnancy and HIV/STI prevention, traffic safety and unintentional injuries,cancer,diabetes,asthma and other chronic disease prevention,and nutrition and fitness education for youth and adults; and 3) Provide accurate and timely communication to the public as the liaison with the media, CDPHE and other local agencies for health information, communicable disease prevention, and emergency preparedness and response. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of adults/youth reached through media releases and program /event participation 812,000 1,310,000 1,500,000 Efficiency Measures FTE's per 10,000/capita .426 .431 .443 Per capita cost(county support) $1.04 $1.48 $1.58 Effectiveness Measures (desired results) Reduction in motor vehicle fatalities. Increase in population/cars and number of highway miles in Weld County have contributed to the higher rate 92 55 60 Reduction in teen birth rate for 10-17 yr 15.3/1,000 15.0 15.0 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 289 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services - -2530-41300 DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable disease surveillance, containment, treatment, and teaching. Provides home visits for health promotion, evaluation, health assessment, and community activities. ACTUAL BUDGETED ,; REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY `,NEXT-FY NEXT FY Personnel Services $ 2,023,397 $ 2,314,811 $ 2,362,424 $ 2,362,424 Supplies 121,930 168,493 157,140 157,140 Purchased Services 277,901 356,750 413,012 413,012 Fixed Charges 380,671 422,548 427,523 427,523 Capital 0 5,540 0 0 Gross County Cost $ 2,803,899 $ 3,268,142 $ 3,360,099 $ 3,360,099 Revenue 1,729,163 1,810,903 1,848,259 1,848,259 Net County Cost $ 1,074,736 $ 1,457,239 $ 1,511,840 $ 1,511,840 Budget Positions 40.25 45 44.94 44.94 SUMMARY OF CHANGES: There was a $47,613 increase in personnel services due to cost-of-living increases. There was a slight decrease of 0.06 total FTE in grant funding. Supplies decreased by$11,353, since start up purchases for new programs and clinics were purchased last year. Purchased Services increased by$56,262,to support training and professional development associated with the division reorganization, the purchase of additional licenses and the annual support renewal fee for the Centricity Practice Management Information System (PMIS) and the Electronic Health Record system (HER) implemented in the last quarter of FY2004. Overhead costs have increased by $4,975. Revenues increased by $37,356, due to increases in the Matemal/Child, Nurse Family Partnership, Tuberculosis control, EPSDT, and Immunization Action project contracts. OBJECTIVES: 1) To provide preventive and protective health services to the residents of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. 290 COMMUNITY HEALTH SERVICES (CONTINUED) 2530-41300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs 11,000 16,000 17,000 Efficiency Measures FTE's per 10,000/capita 1.93 2.10 2.04 Per capita cost(county support) $5.15 $6.79 $6.87 Immunizations given 6,900 8,000 7,000 Family Services 1,731 4,000 1,800 Effectiveness Measures (desired results) Fewer unintended pregnancies Increased access to prenatal care in the first trimester Evaluate barriers to accessing health care Ensure provision of immunizations and emergency response according to state law FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 291 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Environmental Health Services --2560-41400 DEPARTMENT DESCRIPTION: The primary mission of the Division is to protect and perpetuate the public health of the citizens of the County with scientific risk assessments, the development of policies, monitoring and inspections, consultation, and the enforcement of regulations designed to protect food, water, and air supplies. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. ACTUAL; BUDGETED REQUESTED RECOMMEND RESOURCES'' LAST'FY CURRENT FY NEXT FY "" NEXT FY Personnel Services $ 1,308,041 $ 1,392,875 $ 1,450,766 $ 1,450,766 Supplies 188,600 166,790 175,108 175,108 Purchased Services 184,196 322,183 328,350 328,350 Fixed Charges 265,152 252,573 260,256 260,256 Capital 33,232 0 0 0 Gross County Cost $ 1,979,221 $ 2,134,421 $ 2,214,480 $ 2,214,480 Revenue 1,854,087 1,523,404 1,525,679 1,525,679 Net County Cost $ 125,134 $ 611,017 $ 688,801 $ 688,801 Budget Positions 23.5 24 24.5 24.5 SUMMARY OF CHANGES: There are very few proposed changes to this budget. Personnel services increased 4%, or $57,891, primarily due to the cost-of-living increase, as well as the classification modifications for four positions. Supplies increased 4.99%, or$8,318, primarily due to the increasing cost of doing business. It also more accurately reflects true expenses based on historical supply expenditures. Purchased Services increased by 1.9% or$6,167, primarily due to shifting funds for temporary staff from Personnel to Contract Services. Fixed Charges has increased by 3%or$7,683. The increases in Personnel,Supplies, Purchased Services,and Fixed Charges results in a 3.75%, or$80,059 increase, to the gross County cost. Revenue generated by the Environmental Health Services Division is not expected to increase substantially. However, it should be noted that the department did not budget for any fee increases that will be proposed to the Board this fall. Potential fee increases in the septic, institution, and laboratory programs could increase revenue by as much as 2.0%. The Environmental Health Services Divisions net County cost has increased by$77,784, most of which is due tp the increase in Personnel Services. The Division did not request any additional Positions. 292 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2560-41400 OBJECTIVES: 1) Assist in protecting the public's health from new, emerging, and existing communicable diseases; 2) Expand and maintain community partnerships to maximize resources for solutions to public health issues; 3) Attempt to minimize conflicts and the impact of development of rural areas through planning, communication, and service; 4) Strive to appropriately manage natural resources such as water, air, and raw products and their by-products/wastes; 5) Through communication and education, increase public awareness of issues that impact the health and safety of the community and individual; 6) Be prepared to respond appropriately to emergency situations; 7) Assess the community's health status to identify resources, barriers, and unmet needs; and 8) Recruit, support, and retain required levels of qualified staff to have a positive impact in our ability to provide quality customer services, meet program requirements, and reduce errors. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Restaurant and Food Program Activities 1,789 1,900 2,000 Laboratory analyses (medical, drinking water, waste water samples, etc.) 20,668 21,000 21,500 Household Hazardous Waste Disposed (pounds) 450,347 475,000 500,000 Environmental Planning Reviews 569 575 575 ISDS Inspection and Activities 626 650 650 Waste Inspections and Activities 155 155 155 Biosolids Inspections and Activities 166 166 166 Efficiency Measures FTE's per 10,000/capita 1.13 1.14 1.11 Per capita cost(county support) $0.60 $2.85 $3.13 Effectiveness Measures(desired results) Reduced illnesses from communicable diseases Minimized environmental impacts from waste disposal and waste facilities Improved water quality Appropriate response to environmental or public health emergencies Improved air quality Reduced environmental impacts from development 293 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2560-41400 FINANCE/ADMINISTRATION RECOMMENDATION: Personnel has reviewed the salaries and classifications of the four Environmental Health Specialist positions(Environmental Health Services Specialist II to Environmental Health Services III)and does not recommend any changes in salary grade or classification. The classifications are appropriate and the salaries competitive in the market. All other items requested are recommended. BOARD ACTION: 294 HUMAN SE '• VICES FUND 4 , f j TEN YEAR TREND Human Services $16 $14 $12 $10 N VD co In Z 1 $8 $6 $4 $2 $0 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 HUMAN SERVICES FUND SUMMARY The Human Services Fund for 2006 is projected to increase by$1,597,622, or 12.93%, for a total of$13,952,473. Changes are associated with increases to Head Start Programs,which help with various needs of economically disadvantaged pre-school children and jobs programs, as well as Area Agency on Aging, which includes a variety of programs for older Americans. Being totally reliant upon state and federal funding sources, Human Services continues to operate in an environment of uncertainty. The Human Services Fund budget has been constructed based upon the best available information on the funding levels. It is very likely that many of the amounts will be changed between now and the actual execution of the 2006 budget. The primary programs of Human Services are associated with the Workforce Investment Act(W IA) funded under the Department of Labor, Employment and Training Administration. This program is anticipating $2,251,000 for 2006. In addition, the Job Service contract will be $720,000, and Temporary Assistance to Needy Families (TANF) is funded at $585,600, primarily for training of TANF clients. The Human Services Fund is totally funded through state and federal programs with the exception of the 25 percent local match for the Aging program, which amounts to $12,351. All Human Services indirect costs are included in the 2006 budget. Other programs of the Human Services Fund remain relatively stable programmatically with the following 2006 funding levels: Transportation $ 123,648 Supplemental Foods 1,551,926 • Area Agency on Aging 1,247,000 Senior Nutrition 449,575 CSBG 337,444 Other 218,480 In the above programs, Weld County must continue to be responsive and reactive to federal and state administrative and budget changes in 2006. The budget includes funding for Head Start programs totaling 3,520,000, with an additional $2,814,000 for Migrant Head Start. The Pre-School Program is funded at $133,800, and all the educational programs total $6,476,800, up $422,800. 296 HUMAN SERVICES FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 2611 60000 4314 USDA 180,000 180,000 180,000 0 2653 60000 4314 USDA 50,000 50,000 50,000 0 2654 60000 4314 USDA 16,000 16,000 16,000 0 261496 60000 4314 USDA 70,000 70,000 70,000 0 267695 60000 4314 USDA 253,500 248,216 248,216 0 2611 60000 4320 FEDERAL GRANTS 3,100,000 3,240,000 3,240,000 0 2627 60000 4320 FEDERAL GRANTS 20,000 30,000 30,000 0 2635 60000 4320 FEDERAL GRANTS 100,000 105,000 105,000 0 2636 60000 4320 FEDERAL GRANTS 230,000 500,000 500,000 0 2637 60000 4320 FEDERAL GRANTS 400,000 485,000 485,000 0 2641 60000 4320 FEDERAL GRANTS 50,000 62,000 62,000 0 2643 60000 4320 FEDERAL GRANTS 250,000 360,000 360,000 0 2651 60000 4320 FEDERAL GRANTS 55,000 58,102 58,102 0 iv 2652 60000 4320 FEDERAL GRANTS 235,000 246,750 246,750 0 V 2653 60000 4320 FEDERAL GRANTS 220,000 220,000 220,000 0 2654 60000 4320 FEDERAL GRANTS 30,000 30,000 30,000 0 2655 60000 4320 FEDERAL GRANTS 15,000 17,368 17,368 0 2657 60000 4320 FEDERAL GRANTS 2,500 2,528 2,528 0 2658 60000 4320 FEDERAL GRANTS 4,500 6,021 6,021 0 2662 60000 4320 FEDERAL GRANTS 120,000 123,648 123,648 0 2673 60000 4320 FEDERAL GRANTS 110,000 83,890 83,890 0 261496 60000 4320 FEDERAL GRANTS 2,540,000 2,724,000 2,724,000 0 262695 60000 4320 FEDERAL GRANTS 620,000 720,000 720,000 0 264095 60000 4320 FEDERAL GRANTS 15,000 23,000 23,000 0 264096 60000 4320 FEDERAL GRANTS 35,000 45,000 45,000 0 267895 60000 4320 FEDERAL GRANTS 290,000 337,444 337,444 0 2672 60000 4321 MEDICAID 35,000 0 0 0 267695 60000 4324 VALUE OF INVENTORY 1,000,000 1,303,710 1,303,710 0 2628 60000 4340 GRANTS 40,000 45,000 45,000 0 2630 60000 4340 GRANTS 40,000 0 0 0 2632 60000 4340 GRANTS 460,000 485,600 485,600 0 2638 60000 4340 GRANTS 40,000 40,000 40,000 0 2646 60000 4340 GRANTS 160,000 141,000 141,000 0 2669 60000 4340 GRANTS 9,000 8,125 8,125 0 2671 60000 4340 GRANTS 120,000 205,858 205,858 0 2673 60000 4340 GRANTS 10,000 10,000 10,000 0 262995 60000 4340 GRANTS 173,000 160,000 160,000 0 HUMAN SERVICES FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL 265995 60000 4340 GRANTS 510,000 527,132 527,132 0 2561 60000 711000 TRANSFER 12,351 12,351 12,351 0 TOTAL INTERGOVERNMENTAL REVENUE 11,620,851 12,922,743 12,922,743 0 CHARGE FOR SERVICES 2611 60000 4410 CHARGE FOR SERVICES 10,000 100,000 100,000 0 2617 60000 4410 CHARGE FOR SERVICES 125,000 133,800 133,800 0 2632 60000 4410 CHARGE FOR SERVICES 100,000 100,000 100,000 0 2645 60000 4410 CHARGE FOR SERVICES 250,000 260,000 260,000 0 2646 60000 4410 CHARGE FOR SERVICES 40,000 30,000 30,000 0 2648 60000 4410 CHARGE FOR SERVICES 0 178,480 178,480 0 2653 60000 4410 CHARGE FOR SERVICES 4,000 0 0 0 2654 60000 4410 CHARGE FOR SERVICES 4,000 0 0 0 2669 60000 4410 CHARGE FOR SERVICES 26,000 22,875 22,875 0 262995 60000 4410 CHARGE FOR SERVICES 5,000 5,000 5,000 0 °o TOTAL CHARGE FOR SERVICE 564,000 830,155 830,155 0 MISCELLANEOUS 261496 60000 4680 OTHER 20,000 20,000 20,000 0 2653 60000 4690 DONATIONS 150,000 179,575 179,575 0 TOTAL MISCELLANEOUS 170,000 199,575 199,575 0 TOTAL HUMAN SERVICES FUND 12,354,851 13,952,473 13,952,473 0 HUMAN SERVICES FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2611 60000 HUMAN SERVICES 3,290,000 3,520,000 3,520,000 0 261496 60000 HUMAN SERVICES 2,630,000 2,814,000 2,814,000 0 2617 60000 HUMAN SERVICES 125,000 133,800 133,800 0 262695 60000 HUMAN SERVICES 620,000 720,000 720,000 0 2627 60000 HUMAN SERVICES 20,000 30,000 30,000 0 2628 60000 HUMAN SERVICES 40,000 45,000 45,000 0 262995 60000 HUMAN SERVICES 178,000 165,000 165,000 0 2630 60000 HUMAN SERVICES 40,000 0 0 0 2632 60000 HUMAN SERVICES 560,000 585,600 585,600 0 2635 60000 HUMAN SERVICES 100,000 105,000 105,000 0 2636 60000 HUMAN SERVICES 230,000 500,000 500,000 0 2637 60000 HUMAN SERVICES 400,000 485,000 485,000 0 2638 60000 HUMAN SERVICES 40,000 40,000 40,000 0 N, 264095 60000 HUMAN SERVICES 15,000 23,000 23,000 0 1/40 1/40 264096 60000 HUMAN SERVICES 35,000 45,000 45,000 0 2641 60000 HUMAN SERVICES 50,000 62,000 62,000 0 2643 60000 HUMAN SERVICES 250,000 360,000 360,000 0 2645 60000 HUMAN SERVICES 250,000 260,000 260,000 0 2646 60000 HUMAN SERVICES 200,000 171,000 171,000 0 2648 60000 HUMAN SERVICES 0 178,480 178,480 0 2651 60000 HUMAN SERVICES 67,351 70,453 70,453 0 2652 60000 HUMAN SERVICES 235,000 246,750 246,750 0 2653 60000 HUMAN SERVICES 424,000 449,575 449,575 0 2654 60000 HUMAN SERVICES 50,000 46,000 46,000 0 2655 60000 HUMAN SERVICES 15,000 17,368 17,368 0 2657 60000 HUMAN SERVICES 2,500 2,528 2,528 0 2658 60000 HUMAN SERVICES 4,500 6,021 6,021 0 265995 60000 HUMAN SERVICES 510,000 527,132 527,132 0 2662 60000 HUMAN SERVICES 120,000 123,648 123,648 0 2669 60000 HUMAN SERVICES 35,000 31,000 31,000 0 2671 60000 HUMAN SERVICES 120,000 205,858 205,858 0 2672 60000 HUMAN SERVICES 35,000 0 0 0 2673 60000 HUMAN SERVICES 120,000 93,890 93,890 0 267695 60000 HUMAN SERVICES 1,253,500 1,551,926 1,551,926 0 267895 60000 HUMAN SERVICES 290,000 337,444 337,444 0 TOTAL HUMAN SERVICES FUND 12,354,851 13,952,473 13,952,473 0 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Head Start Program - - 60000-2611 DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for economically disadvantaged pre-school age children. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY ,.—CURRENT/FY .; NEXT FY.,, ; Personnel Services $ 1,421,838 $ 1,800,000 $ 1,900,000 $ 1,900,000 Supplies 123,983 156,000 156,000 156,000 Purchased Services 1,464,485 1,318,000 1,448,000 1,448,000 Fixed Charges 15,444 16,000 16,000 16,000 Gross County Cost $ 3,025,750 $ 3,290,000 $ 3,520,000 $ 3,520,000 Revenue 3,025,750 3,290,000 3,520,000 3,520,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - -- -- SUMMARY OF CHANGES: Grant funding level is up $230.000. OBJECTIVES: 1) Administer program in accordance with Department of Health and Human Services (DHHS) rules and regulations; and 2) Provide services to eligible clients as specified in the Head Start plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients Served 562 562 562 Efficiency Measures Per capita cost $14.51 $15.32 $16.00 Per capita cost(county support) In-Kind $3.63 $3.83 $4.00 Effectiveness Measures (desired results) Maintain full case load slots 562 562 562 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 300 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Migrant Head Start-- 60000-2614 DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and preschool-age migrant children in Northeast Colorado and the Western slope. ACTUAL BUDGETED REQUESTED, RECOMMEND ; -RESOURCES . `LAST FY .CURRENT FY V NEXT FY ' 1NEXT,FY.. .'r Personnel Services $ 923,348 $ 1,200,000 $ 1,280,000 $ 1,280,000 Supplies 94,889 200,000 200,000 200,000 Purchased Services 1,235,954 1,227,000 1,331,000 1,331,000 Fixed Charges 2,035 3,000 3,000 3,000 Gross County Cost $ 2,256,226 $ 2,630,000 $ 2,814,000 $ 2,814,000 Revenue 2,256,226 2,630,000 2,814,000 2,814,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- -- -- SUMMARY OF CHANGES: Grant funding level is up $184,000. OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2) Provide services to eligible clients as specified in the Migrant Head Start plan. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 266 266 266 Efficiency Measures Per capita cost $10.82 $12.25 $12.79 Per capita cost (county support) In-kind $2.71 $3.06 $3.20 Effectiveness Measures (desired results) Maintain performance standards Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Preschool Fund - - 60000-2617 DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts. ACTUAL 'r BUDGETED ' REQUESTED RECOMMEND RESOURCES LAST'"'FY CURRENT FY NEXT FY . �',NEXT FY Personnel Services $ 76,916 $ 50,000 $ 92,000 $ 92,000 Supplies 1,921 1,000 2,000 2,000 Purchased Services 34,256 74,000 39,800 39,800 Gross County Cost $ 113,093 $ 125,000 $ 133,800 $ 133,800 Revenue 113,093 125,000 133,800 133,800 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - -- SUMMARY OF CHANGES: Funding level for grant is up $8,800. OBJECTIVES: Provide preschool services to school districts requesting the services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 41 41 51 Efficiency Measures Per capita cost $0.54 $0.58 $0.61 Effectiveness Measures (desired results) Full slots maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 302 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Wagner/Peyser- - 60000-2626 DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld County. ACTUAL :? BUDGETED REQUESTED RECOMMEND RESOURCES LAST,FY CURRENTFY_ ,NEXTFY ,. ws .,.:NEXTFY..`;' Personnel Services $ 512,029 $ 511,700 $ 550,000 $ 550,000 Supplies 382 1,000 1,000 1,000 Purchased Services 256,934 107,300 169,000 169,000 Gross County Cost $ 769,345 $ 620,000 $ 720,000 $ 720,000 Revenue 769,345 620,000 720,000 720,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- - - -- SUMMARY OF CHANGES: Grant funding level is up $100,000. OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 14,805 16,000 18,000 Efficiency Measures Per capita cost $3.69 $2.89 $3.27 Effectiveness Measures (desired results) Job placements 7,831 8,000 8,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 303 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Summer Job Hunt- - 60000-2627 DEPARTMENT DESCRIPTION: Administer youth employment program for the summer months. ACTUAL',` BUDGETED, REQUESTEDRECOMMEND- ,RESOURCES M- RECOMEND ,RESOURCES 'LAST FY CURRENT ES FY iNEXT'FY "' .NEXT FY Personnel Services $ 18,045 $ 17,000 $ 20,000 $ 20,000 Supplies 0 0 0 0 Purchased Services 6,955 3,000 10,000 10,000 Gross County Cost $ 25,000 $ 20,000 $ 30,000 $ 30,000 Revenue 25,000 20,000 30,000 30,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- -- - - SUMMARY OF CHANGES: Funding level of grant is up $10,000. OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 3,3000 3,030 3,030 Efficiency Measures Per capita cost $0.12 $0.09 $0.14 Effectiveness Measures (desired results) Clients placed in employment 600 640 640 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 304 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Consumer Navigator- - 6000-2628 DEPARTMENT DESCRIPTION: Program to enhance workforce center services to the disabled of the community. r' ,;(4- ACTUAL ,BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY ,4 *Oki. FY , :NEXT_FY Personnel Services $ 29,333 $ 30,000 $ 31,500 $ 31,500 Supplies 177 1,000 1,000 1,000 Purchased Services 15,182 9,000 12,500 12,500 Gross County Cost $ 44,692 $ 40,000 $ 45,000 $ 45,000 Revenue 44,692 40,000 45,000 45,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- - - - - - - SUMMARY OF CHANGES: Grant funding is up $5,000. OBJECTIVES: To keep clients off public assistance and employed. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 234 250 260 Efficiency Measures Per capita cost $0.21 $0.19 $0.20 Effectiveness Measures (desired results) Output goals maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 305 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Employment First-- 60000-2629 DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate in various job search and development activities to retrain them for better paying jobs. 1 u` J vt ,T 7.?� TM ..M, e ,# d y 2 < `" 3 ACTUAL BUDGETED REQUESTED . RECOMMEND RESOURCES LAST FY, CURRENT,FY ,. -NEXT FY NEXT FY , Personnel Services $ 84,094 $ 113,000 $ 100,000 $ 100,000 Supplies 126 3,000 2,000 2,000 Purchased Services 68,464 62,000 63,000 63,000 Gross County Cost $ 152,684 $ 178,000 $ 165,000 $ 165,000 Revenue 152,684 178,000 165,000 165,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- - - - - - - SUMMARY OF CHANGES: Funding is down $13,000 in this program. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the Employment First plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,300 1,400 1,400 Efficiency Measures Per capita cost $0.73 $0.83 $0.75 Effectiveness Measures (desired results) Clients placed in employment 250 300 350 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 306 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Tony Grampsas Youth Services --6000-2630 DEPARTMENT DESCRIPTION: This grant provides employment and training opportunities to high risk youth. � , , ACTUAL ,' BUDGETED REQUESTED,: s RECOMMEND RESOURCES'' " 'LAST MT, ` CURRENT FY NEXT"FY" 'NEXT FY Personnel Services $ 15,374 $ 19,000 Supplies 0 1,000 Purchased Services 28,073 20,000 Gross County Cost $ 43,447 $ 40,000 $ 0 $ 0 Revenue 43,447 40,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - SUMMARY OF CHANGES: Program discontinued by the state. FINANCE/ADMINISTRATION RECOMMENDATION: n/a BOARD ACTION: 307 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Assistance to Needy Families - - 6000-2632 DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare. .x is = c4 ! kw aA ACTUAL BUDGETED R QUESTED . RECOMMEND ' RESOURCES LAST FY 'CURRENT FY> NEXT FY• # NEXTFY.. Personnel Services $ 425,551 $ 378,000 $ 447,200 $ 447,200 Supplies 697 2,000 2,000 2,000 Purchased Services 211,818 180,000 136,400 136,400 Gross County Cost $ 638,066 $ 560,000 $ 585,600 $ 585,600 Revenue 638,066 560,000 585,600 585,600 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- - - -- - - SUMMARY OF CHANGES: Program funding is up $25,600. OBJECTIVES: Provide employment services to TANF clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served/month 462 450 450 Efficiency Measures Per capita cost(county support) $3.06 $2.61 $2.66 Effectiveness Measures (desired results) Meet Federal participation rates Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 308 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Administration)60000-2635 DEPARTMENT DESCRIPTION: This program tracks the administration for all of the Workforce Investment Act grants. ACTUAL ' BUDGETED REQUESTED RECOMMEND ' =RESOURCES,- LAST.FY;Y.m CURRENT FY n NEXTFY j,`' NEXTfFY-' Personnel Services $ 78,962 $ 75,000 $ 80,000 $ 80,000 Supplies 1,633 1,000 1,800 1,800 Purchased Services 17,462 24,000 23,200 23,200 Gross County Cost $ 98,057 $ 100,000 $ 105,000 $ 105,000 Revenue 98,057 100,000 105,000 105,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Grant funding is up $5,000. OBJECTIVES: To assist client in finding employment. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $0.47 $0.47 $0.49 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 309 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Adult Program)60000-2636 DEPARTMENT DESCRIPTION: This program provides employment and training for eligible adults. 411rX,e ? Lf..k }a''7u ACTUAL BUDGETED , REQUESTED .RECCOMEND RESOURCES FAST FY,.?. CURRENT FY- :rimed FY .' ,'.,µNEXT FY Personnel Services $ 142,839 $ 93,000 $ 160,000 $ 160,000 Supplies 3,530 2,000 4,000 4,000 Purchased Services 281,158 135,000 336,000 336,000 Gross County Cost $ 427,527 $ 230,000 $ 500,000 $ 500,000 Revenue 427,527 230,000 500,000 500,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- - - - - SUMMARY OF CHANGES: Program funding is up$270,000 due to contract with Social Services. OBJECTIVES: Provide eligible adults with core services to attain employment. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 201 160 160 Efficiency Measures Per capita cost $2.05 $1.07 $2.27 Effectiveness Measures (desired results) Entered employment rate 87% 75% 76% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 310 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Youth Program)60000-2637 DEPARTMENT DESCRIPTION: This program provides employment and training programs for in-school and out-of-school youth. ACTUAL _ BUDGETED'= REQUESTED RECOMMEND = RESOURCES ,,LAST°FY-: . CURRENY FY _r,NEXT FY ,rf .NEXT FY 7tz, Personnel Services $ 139,639 $ 286,960 $ 339,000 $ 339,000 Supplies 2,730 11,000 12,000 12,000 Purchased Services 60,773 102,040 134,000 134,000 Gross County Cost $ 203,142 $ 400,000 $ 485,000 $ 485,000 Revenue 203,142 400,000 485,000 485,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- - - -- SUMMARY OF CHANGES: Program funding is up $85,000 due to contract with Social Services. OBJECTIVES: To provide core services to eligible youth. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Youth served 174 160 160 Efficiency Measures Per capita cost $0.97 $1.86 $2.20 Effectiveness Measures(desired results) Entered Employment rate (Older Youth) 73% 71% 72% Skill Attainment rate (Younger Youth) 96% 83% 84% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 311 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Multi-Disciplinary Youth Assessment- -60000-2638 DEPARTMENT DESCRIPTION: This program provides planning and treatment plans for at-risk youth in combination with the DA, SS, North Range and Island Grove. i - emhy k Y 3 c:_ LAACTUAL ST-3 FY CURRENT REQUESTED RECOMMEND RESOURCES ENT FY.' NEXT . , , , 'NEXT,FY Personnel Services $ 41,327 $ 35,000 $ 35,000 $ 35,000 Supplies 0 0 0 0 Purchased Services 7,295 5,000 5,000 5,000 Gross County Cost $ 48,622 $ 40,000 $ 40,000 $ 40,000 Revenue 48,622 40,000 40,000 40,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: No change. OBJECTIVES: 1)Administer program in accordance with Social Services contract. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 112 120 120 Efficiency Measures Per capita cost $0.23 $0.19 $0.18 Effectiveness Measures (desired results) Maintain requirements of contract Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 312 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER: (Statewide Activities Grant)60000-2640/2641 DEPARTMENT DESCRIPTION: These funds are incentive grants based on performance of the WIA programs and are used for staff training, administration, contracted services and other programs. ACTUAL BUDGETED: 72EQIIESTED ' REC MMEND RESOURCES" .'_ . ,L`AST `FY- ?•CURRENT FY, t NEXT FY `' NEXTFY : `s Personnel Services $ 35,416 $ 23,650 $ 38,000 $ 38,000 Supplies 0 0 0 0 Purchased Services 87,645 76,350 92,000 92,000 Gross County Cost $ 123,061 $ 100,000 $ 130,000 $ 130,000 Revenue 123,061 100,000 130,000 130,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - _ _ -- SUMMARY OF CHANGES: Funding for the program is up $30,000. OBJECTIVES: To meet annual requirements of grant. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost $0.59 $0.47 $0.59 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 313 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Workforce Investment Act BUDGET UNIT TITLE AND NUMBER: (Dislocated Worker Program) 60000-2643 DEPARTMENT DESCRIPTION: This program provides retraining for laid off clients. tr 1.,_H x. t r :'.2 .. r it li a ACTUAL ;BUDGETED •REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY - NEXT f1(. Personnel Services $ 139,867 $ 102,340 $ 160,000 $ 160,000 Supplies 1,327 9,000 2,000 2,000 Purchased Services 144,409 138,660 198,000 198,000 Gross County Cost $ 285,603 $ 250,000 $ 360,000 $ 360,000 Revenue 285,603 250,000 360,000 360,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Grant funding level is up $110,000. OBJECTIVES: Provide retraining for eligible laid off clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 132 140 140 Efficiency Measures Per capita cost $1.37 $1.16 $1.64 Effectiveness Measures (desired results) Entered employment rate 92% 84% 85% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 314 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Educational Lab - - 60000-2645 DEPARTMENT DESCRIPTION: This fund covers the cost of operating the Computer Education Lab. ACTUAL BUDGETED REQUESTED;5 I RECOVIMEND RESOURCES LAST FYI; CURRENT**, ,.NEXT FY x;' NEXT FY !! Personnel Services $ 119,453 $ 210,000 $ 131,000 $ 131,000 Supplies 1,605 15,000 3,000 3,000 Purchased Services 113,746 25,000 126,000 126,000 Gross County Cost $ 234,804 $ 250,000 $ 260,000 $ 260,000 Revenue 234,804 250,000 260,000 260,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - -- - - SUMMARY OF CHANGES: Program funding level is up $10,000. OBJECTIVES: Provide a computer educational experience for clients. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,291 1,500 1,500 Efficiency Measures Per capita cost $1.13 $1.16 $1.18 Effectiveness Measures (desired results) GED's obtained 75 80 80 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 315 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: AmeriCorps Program - - 60000-2646 DEPARTMENT DESCRIPTION: Youth Corp program. ACTUAL BUDGETED REQUES±ED RECOMMEND . RESOURCES LAST FY 7 -CURRENT FY; .LNEXTFY,. "NEXTmFY f: := Personnel Services $ 49,643 $ 160,000 $ 55,000 $ 55,000 Supplies 4,327 4,000 4,500 4,500 Purchased Services 98,932 36,000 111,500 111,500 Gross County Cost $ 152,902 $ 200,000 $ 171,000 $ 171,000 Revenue 152,902 200,000 171,000 171,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - -- - - SUMMARY OF CHANGES: Grant funding is down $29,000. OBJECTIVES: Provide Federal AmeriCorps program for youth to receive stipends and college tuition credits for public service work. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Participants in program 12 12 12 Efficiency Measures Per capita cost $0.73 $0.93 $0.78 Effectiveness Measures (desired results) Clients completing program 7 9 10 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 316 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Tight Corp Program - - 60000-2648 DEPARTMENT DESCRIPTION: Youth Corp Program ACTUAL BUDGETED REQUESTED, RECOMMEND` RESOURCES - LAST:FY CURRENT FY NEXT FY ` - NEXT FY Personnel Services $ 9,224 $ 38,100 $ 77,000 $ 77,000 Supplies 812 3,700 0 0 Purchased Services 11,183 78,200 101,480 101,480 Gross County Cost $ 21,219 $ 120,000 $ 178,480 $ 178,480 Revenue 21,219 120,000 178,480 178,480 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - -- SUMMARY OF CHANGES: Funding level of grant is up $58,480. OBJECTIVES: To engage youth in community service and educational activities in lieu of out of home placement with the Department of Social Services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Participants 6 24 24 Efficiency Measures Per capita cost $0.10 $0.56 $0.81 Effectiveness Measures (desired results) Participants completing program 5 21 21 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 317 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Administration) 60000-2651 DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior programs of the Area Agency on Aging. ACTUAL , BUDGETED REQUESTED' RECOMMEND RESOURCES CAST FY .CURRENT-FY NEXT FY ,,' ;,NEXT DV' Personnel Services $ 51,050 $ 53,000 $ 55,650 $ 55,650 Supplies 2,335 2,000 2,452 2,452 Purchased Services 12,351 12,351 12,351 12,351 Gross County Cost $ 65,736 $ 67,351 $ 70,453 $ 70,453 Revenue 53,385 55,000 58,102 58,102 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions - - -- - - - - SUMMARY OF CHANGES: This is the only program with county match of $12,351, which is unchanged from 2005. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Programs administered 11 11 11 Efflciencv Measures Per capita cost(county support) $0.06 $0.06 $0.06 Per capita cost(other) $0.26 $0.26 $0.26 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 318 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Support Services)60000-2652 DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly; adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling and ombudsman assistance. xg ACTUAL BUDGETED c REQUESTED`' °RECOMMEND RESOURCES LAST EY.: , CURRENT Pte.. . NEXT FY(47- h .INERT FY Personnel Services $ 84,398 $ 77,000 $ 80,850 $ 80,850 Supplies 345 300 363 363 Purchased Services 141,976 157,700 165,537 165,537 Gross County Cost $ 226,719 $ 235,000 $ 246,750 $ 246,750 Revenue 226,719 235,000 246,750 246,750 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- - - - - SUMMARY OF CHANGES: Program funding is up $11,750. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. 319 AREA AGENCY ON AGING SUPPORT SERVICES (CONTINUED) 60000-2652 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Outreach - Homebound Spanish elderly 3,315 3,300 3,500 Adult day care 18,719 18,500 19,000 Peer Counseling 2,700 2,500 2,500 Legal consultation/representation 1,031 1,000 1,000 Homemaker and personal care 1,540 1,500 1,500 Nursing home advocacy 855 850 850 Efficiency Measures Per capita cost $1.10 $1.13 $1.09 Effectiveness Measures (desired results) Work output goals are maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 320 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: (Congregate Meal Program) 60000-2653 DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition sites around the County. ACTUAL BUDGETED : REQ JESTED ,,RECOMMEND RESOURCES - LAST FY;- ' CURRENT FY _.'.NEXT FY ; NEXT FY Personnel Services $ 45,267 $ 82,000 $ 86,100 $ 86,100 Supplies 12,167 8,000 12,775 12,775 Purchased Services 335,451 334,000 350,700 350,700 Gross County Cost $ 392,885 $ 424,000 $ 449,575 $ 449,575 Revenue 392,885 424,000 449,575 449,575 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Grant funding level is up $25,575. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Meals served 72,627 73,000 73,000 Efficiency Measures Per capita cost $1.95 $2.03 $1.97 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 321 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: (Home Delivered Meals) 60000-2654 DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on Wheels and also funds the Liquid Supplement Program. ACTUAL : BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY°' . , CURRENiTFY .NEXT FY 141EXT Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 4,000 0 0 Purchased Services 46,000 46,000 46,000 46,000 Gross County Cost $ 46,000 $ 50,000 $ 46,000 $ 46,000 Revenue 46,000 50,000 46,000 46,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: No change. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Meals Served 19,478 19,500 19,500 Efficiency Measures Per capita cost $0.22 $0.21 $0.21 Effectiveness Measures (desired results) Work output goals are maintained. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 322 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Health Services) 60000-2655 DEPARTMENT DESCRIPTION: This grant provides health services to senior community. This grant supports the annual senior health fair and the wellspring club. ACTUAL BUDGETED REQUESTED : RECOMMEND RESOURCES LAST FY,; , ,'CURRENT FY , 'NEXTTY/ NEXT FY, Personnel Services $ 0 $ 8,000 $ 0 $ 0 Supplies 2,000 2,000 2,250 2,250 Purchased Services 13,000 5,000 15,118 15,118 Gross County Cost $ 15,000 $ 15,000 $ 17,368 $ 17,368 Revenue 15,000 15,000 17,368 17,368 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Grant is up $2,368 for 2006. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,350 1,350 1,350 Efficiency Measures Per capita cost $0.072 $0.070 $0.079 Effectiveness Measures (desired results) Work output goals are maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 323 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: (Elder Abuse Grant) 60000-2657 DEPARTMENT DESCRIPTION: This grant provides for educational training to the community on elder abuse. t ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST&FY CURRENT'FY-` ' . NEXT FY -` ".:, 'NEXT FY Personnel Services $ 1,928 $ 2,000 $ 2,028 $ 2,028 Supplies 0 0 0 0 Purchased Services 0 500 500 500 Gross County Cost $ 1,928 $ 2,500 $ 2,528 $ 2,528 Revenue 1,928 2,500 2,528 2,528 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- -- - - - - SUMMARY OF CHANGES: Program is up slightly by$28. OBJECTIVES: Provide training to the community on elderly abuse. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Educated CNA, staff, NH residents/families 2,200 2,200 2,200 Efficiency Measures Per capita cost $0.01 $0.01 $0.01 Effectiveness Measures (desired results) Education of long term staff 2,200 2,200 2,200 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 324 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: (Special Ombudsman) 60000-2658 DEPARTMENT DESCRIPTION: These funds supplement the support services fund. ACTUAL BUDGETED . ?REQUESTED iBECOMIYIEND_ RESOURCES LAST.FY:' ':CURRENT FY T =NEXT FY ; `.NEXT FY Personnel Services $ 5,258 $ 4,000 $ 5,521 $ 5,521 Supplies 0 0 0 0 Purchased Services 0 500 500 500 Gross County Cost $ 5,258 $ 4,500 $ 6,021 $ 6,021 Revenue 5,258 4,500 6,021 6,021 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - -- SUMMARY OF CHANGES: Program funding has increased $1,521. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Complaints investigated 3,500 3,500 3,500 Efficiency Measures Per capita cost $0.02 $0.02 $0.02 Effectiveness Measures (desired results) Work outputs are maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 325 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND Area Agency on Aging BUDGET UNIT TITLE AND NUMBER: Single Entry Point) 60000-2659 DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid eligible clients. ACTUAL BUDGETED r REQUESTED : RECOMMEND ; RESOURCES :LAST Ft CURRENTFY NEXT FY .. `g�NEXTFY Personnel Services $ 406,273 $ 410,000 $ 430,500 $ 430,500 Supplies 1,055 1,000 1,110 1,110 Purchased Services 90,972 99,000 95,522 95,522 Gross County Cost $ 498,300 $ 510,000 $ 527,132 $ 527,132 Revenue 498,300 510,000 527,132 527,132 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- -- - - SUMMARY OF CHANGES: Grant funding level is up $17,132. OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2)Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 600 600 600 Efficiency Measures Per capita cost $2.46 $2.39 $2.37 Effectiveness Measures (desired results) Divert Medicaid Eligible clients from Institutional care to cost effective home care 600 600 600 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 326 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant - - 60000-2662 DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the County. ACTUAL BUDGETED : 1 REQUESTED - RECOMMEND RESOURCES LAST FY, CURRENT FY ; ;:'NEXT NEXT FY..NEXT FY `_ ' � Personnel Services $ 79,050 $ 87,200 $ 83,000 $ 83,000 Supplies 0 0 0 0 Purchased Services 13,950 32,800 40,648 40,648 Gross County Cost $ 93,000 $ 120,000 $ 123,648 $ 123,648 Revenue 93,000 120,000 123,648 123,648 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Funding for the program is up slightly by $3,648. OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations; and 2)Provide services to eligible clients as specified in the FTA grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles tracked 585,500 600,000 600,000 Efficiency Measures Per capita cost $0.44 $0.58 $0.56 Effectiveness Measures (desired results) Passenger trips 98,548 100,000 100,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 327 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Other Programs) 60000-2669 DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement the aging programs. ACTUAL BUDGETED REQUESTED NRECOMMEND RESOURCES LAST.FY " °CURRENT FY NEXT FY-` _' NEXT FY. Personnel Services $ 8,879 $ 13,000 $ 9,000 $ 9,000 Supplies 0 0 0 0 Purchased Services 9,019 22,000 22,000 22,000 Gross County Cost $ 17,898 $ 35,000 $ 31,000 $ 31,000 Revenue 17,898 35,000 31,000 31,000 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions -- - - -- - - SUMMARY OF CHANGES: Grant funding is down $4,000. OBJECTIVES: Supplement other senior programs in Weld County. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served 1,280 1,300 1,300 Efficiency Measures Per capita cost $0.15 $0.08 $0.16 Effectiveness Measures (desired results) Maintain work output goals Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 328 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (State Funds) 60000-2671 DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A combination of HB-1072 funds and General Fund Long Bill monies. ACTUAL ` BUDGETED ,, 'REQUESTED ; RECOMMEND RESOURCES " LAST FY ! CURRENT FY`, ` 'NEXT FY NEXT FY Personnel Services $ 51,418 $ 35,000 $ 53,988 $ 53,988 Supplies 658 1,000 1,000 1,000 Purchased Services 143,690 84,000 150,870 150,870 Gross County Cost $ 195,766 $ 120,000 $ 205,858 $ 205,858 Revenue 195,766 120,000 205,858 205,858 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - -- SUMMARY OF CHANGES: Grant funding is up $85,858. OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2) Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Dental Clients Served 70 70 70 Meals served 2,500 2,500 2,500 SC Personal Care Clients served 50 50 50 Loneliness contacts 4,500 4,500 4,500 Ombudsman clients served 300 400 300 Efficiency Measures Per capita cost $0.58 $0.86 $0.56 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 329 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation --60000-2672 DEPARTMENT DESCRIPTION: Non-medical transportation of Single Entry Point clients and medical transportation for Medicaid clients with broker services. ACTUAL BUDGETED : REQUESTED RECOMMEND : RESOURCES LAST FY CURRENT FY NEXT FY "'; NEXT FY Personnel Services $ 0 $ 29,142 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 5,858 0 0 Gross County Cost $ 0 $ 35,000 $ 0 $ 0 Revenue 0 35,000 0 0 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Program eliminated at local level due to State changes. OBJECTIVES: To meet the eligible transportation needs of medicaid clients. FINANCE/ADMINISTRATION RECOMMENDATION: n/a BOARD ACTION: 330 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Part E Family Caregiver Support - - 60000-2673 DEPARTMENT DESCRIPTION: This program provides support to family who are caring for relatives at home.• ACTUAL BUDGETED REQUESTED" 4RECOMMEND RESOURCES LAST FY CURRENT FY' NEXT FY' t' ' /NEXT FY Personnel Services $ 45,000 $ 45,000 $ 0 $ 0 Supplies 1,000 1,000 1,000 1,000 Purchased Services 72,450 74,000 92,890 92,890 Gross County Cost $ 118,450 $ 120,000 $ 93,890 $ 93,890 Revenue 118,450 120,000 93,890 93,890 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Grant funds are down $26,110. OBJECTIVES: 1)Administer program in accordance with Older American Act Requirements. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Care giver Support- units of services 157 175 160 Grandparents raising grandkids - clients served 132 150 140 Efficiency Measures Per capita cost $0.42 $0.53 $0.43 Effectiveness Measures (desired results) Maintain requirements of grant Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 331 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Supplemental Foods - - 60000-2676 DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income eligible mothers, infants and children and elderly of the County. ACTUAL BUDGETED REQUESTED ' RECOMMEND RESOURCES LAST FY : CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,097 $ 3,500 $ 2,500 $ 2,500 Supplies 1,241,646 1,000,000 1,303,746 1,303,746 Purchased Services 234,016 250,000 245,716 245,716 Gross County Cost $ 1,476,759 $ 1,253,500 $ 1,551,962 $ 1,551,962 Revenue 1,476,759 1,253,500 1,551,962 1,551,962 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - -- - - - - SUMMARY OF CHANGES: Program funding has been increased $298,462. OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2) Provide services to eligible clients as specified in the USDA contract approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Clients served/month 50,000 50,000 50,000 Efficiency Measures Per capita cost $6.06 $5.68 $5.84 Effectiveness Measures (desired results) Maintain or increase average monthly participation rate Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 332 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant- -60000-2678 DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low income and elderly of the community. It's focus has been on transportation in the rural sites. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY '. CURRENT FY, NEXT FY NEXT FY Personnel Services $ 140,809 $ 160,000 $ 147,849 $ 147,849 Supplies 0 1,000 1,000 1,000 Purchased Services 179,615 129,000 188,595 188,595 Gross County Cost $ 320,424 $ 290,000 $ 337,444 $ 337,444 Revenue 320,424 290,000 337,444 337,444 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Grant funding is up $47,444. OBJECTIVES: 1)Administer program as defined by DOL rules and regulations; and 2) Provide services to eligible clients as specified in the CSBG plan approved by the Board. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Transportation to rural elderly 6,294 4,000 5,500 Volunteer support 2,500 2,000 2,000 Employment opportunities low-income unskilled adult labor force 1,650 1,700 1,700 Efficiency Measures Per capita cost $1.08 $1.39 $1.35 Effectiveness Measures (desired results) Work output goals maintained Y Y Y FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 333 OCIVIIMOD SPECIAL REVENUE FUNDS O . 4eir 115-2, SPECIAL REVENUE FUNDS Special Revenue Funds are established to account for taxes or other earmarked revenue of the county which finance specified activities as required by law or administrative action. CONTINGENCY FUND: The Contingency Fund is funded at the level of $6,150,000. Given the uncertainty of state and federal funding and tax collections, it is recommended that this amount, coupled with the approximate $3,000,000 carry-over fund balance in the General Fund be retained. SOLID WASTE FUND: The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,350,000 with an anticipated beginning fund balance of$1,000,000. Funds are committed to offset environmental health costs: the Household Hazardous Waste Program ($707,377), overhead ($20,383), and trash enforcement and pickup program ($64,972). A total of $440,000 is designated for roads impacted by landfills. CONSERVATION TRUST FUND: The Conservation Trust Fund is budgeted at$379,000 based upon the anticipated operating costs for 2006. The budget reflects funding of Island Grove Park only. EMERGENCY RESERVE FUND: The Emergency Reserve Fund is established per Amendment One(TABOR),passed November 3, 1992. The amendment requires that an emergency reserve be created to be used for declared emergencies only. It also requires each local government to reserve one percent or more for 1993, two percent or more for 1994, and three percent or more for all later years of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A reserve of $4,000,000 has been established for 2006, which is greater than the required three percent of fiscal spending. 335 CONSERVATION TRUST FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 2200 73700 4332 LOTTERY 385,000 365,000 365,000 0 MISCELLANEOUS REVENUE 2200 73700 4610 EARNINGS ON INVESTMENTS 14,000 14,000 14,000 0 TOTAL CONSERVATION TRUST FUND 399,000 379,000 379,000 0 w w rn CONSERVATION TRUST FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2200 73700 CONSERVATION TRUST 399,000 379,000 379,000 0 TOTAL CONSERVATION TRUST FUND 399,000 379,000 379,000 0 w w • BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700 DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to be used for the acquisition, development, and maintenance of new conservation sites within Weld County. ACTUAL /BUDGETED_I. , REQUESTED: . RECOINIII END RESOURCES ' LAST .FY' CURRENT.FY : ,A NEXT FY .c . NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 352,937 333,837 352,837 352,837 Fixed Charges 250,000 0 0 0 Capital 0 65,163 26,163 26,163 Gross County Cost $ 602,937 $ 399,000 $ 379,000 $ 379,000 Revenue 373,095 399,000 379,000 379,000 Net County Cost $ 229,842 $ 0 $ 0 $ 0 Budget Positions - - - - - - -- SUMMARY OF CHANGES: Revenues from the Colorado Lottery are being projected at a $365,000 or 5.5%reduced level due to a drop in the proceeds from Lotto and Powerball from 2005, and $14,000 from interest earnings. Island Grove Park will have a gross cost of$432,837, less $80,000 in revenue for a net of$352,837, up$19,000 from 2005. Increase is due to increased gas costs to heat the building. A total of $26,163 is in unallocated capital items. Since 2002, the Missile Site Park has been funded in the General Fund. OBJECTIVES: See criteria following Administrative Recommendation. 338 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Island Grove Park Visitors 400,000 404,000 410,000 Efficiency Measures Per capita cost(county support) $2.89 $1.86 $1.67 Cost Per Visitor $1.50 $0.99 $0.89 Effectiveness Measures (desired results) Percentage of increased use 3% 2% 2% Percentage of increased revenue from user fees to support parks 5% -2.6% 7% FINANCE/ADMINISTRATION RECOMMENDATION: Historically, the following is the amount of money received annually since the lottery started: 1983 $ 194,698 1984 195,304 1985 151,033 1986 138,069 1987 162,736 1988 154,074 1989 130,764 1990 136,726 1991 200,103 1992 220,219 1993 264,371 1994 205,534 1995 327,162 1996 312,024 1997 356,262 1998 363,962 1999 286,971 2001 358,802 2002 391,780 2003 385,070 2004 361,926 339 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED): The funds have been used for maintenance and development of Island Grove Park and the Missile Site Park, with the exception of the following items: Entity Purpose Amount 1983: Greeley Civic Auditorium $ 141,464 1984: Greeley Civic Auditorium $ 143,000 1985: Greeley Civic Auditorium $ 90,000 1986: Greeley Civic Auditorium $ 51,500 LaSalle Community Center 10,000 Ault Park System 7,500 Dacono Park Improvements 3,000 Windsor Park Improvements 6,000 Ft. Lupton Pearsin Park Sports Complex 10,000 Independence Stampede Headquarters Facility 5,000 Since 1987 all funds have gone to the two county parks. Beginning in 2002 only Island Grove Park has been funded. In 1984,the Board adopted the following criteria, in priority order,for the use and allocation of Weld County lottery funds. This policy remains in force today: 1. To maintain and develop the two existing county parks. 2. Projects must enhance the quality of life for the citizens of Weld County. 3. Projects must contribute to or compliment the economic development activities of Weld County. 4. Projects must have an area impact or significance. 5. Funds used for local community projects must have substantial local support. 6. Outside of existing county parks, no operating funds shall be contributed to projects. 340 CONSERVATION TRUST FUND (CONTINUED) 2200-73700 FINANCE/ADMINISTRATION RECOMMENDATION(CONTINUED): No capital items were requested, but$26,163 is recommended as undesignated in case needs are identified during 2006: ITEM REQUESTED APPROVED Undesignated $ 26,163 $ 26,263 $ 26.163 $ 26.163 BOARD ACTION: 341 CONTINGENT FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2300 90300 4112 CURRENT PROPERTY TAXES 1,600,000 1,300,000 1,300,000 0 TOTAL CONTINGENT FUND 1,600,000 1,300,000 1,300,000 0 r N CONTINGENT FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2300 90300 CONTINGENT 5,350,000 6,150,000 6,150,000 0 TOTAL CONTINGENT FUND 5,350,000 6,150,000 6,150,000 0 W r A BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CONTINGENCY FUND BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300 DEPARTMENT DESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen expenditures or revenue short-falls. ' ACTUAL' 4BUDGETED° 'REQUESTED RECOMMEND '--° 'RESOURCES LAST FY 'CURRENT FYI ; NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 474,495 5,350,000 6,150,000 6,150,000 Capital 1,800,000 0 0 0 Gross County Cost $ 2,274,495 $ 5,350,000 $ 6,150,000 $ 6,150,000 Revenue 982,265 3,750,000 4,850,000 4,850,000 Net County Cost $ 1,292,230 $ 1,600,000 $ 1,300,000 $ 1,300,000 Budget Positions -- - - - - -- SUMMARY OF CHANGES: The Contingency Fund is funded at the level of $6,150,000 by a carry-over fund balance of$4,850,000 and property taxes of$1,300,000. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of $6,150,000 and the Emergency Reserve of$4,000,000 provide adequate reserves for the county and should be retained. BOARD ACTION: 344 EMERGENCY RESERVE FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 2400 53100 4112 CURRENT PROPERTY TAXES 0 0 0 0 TOTAL EMERGENCY RESERVE FUND 0 0 0 0 w Is Ui EMERGENCY RESERVE FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2400 53100 EMERGENCY RESERVE 3,500,000 4,000,000 4,000,000 0 TOTAL EMERGENCY RESERVE FUND 3,500,000 4,000,000 4,000,000 0 C' rn BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100 DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment One (TABOR), passed November 3, 1992, which requires that an emergency reserve be established to be used for declared emergencies only, and that each local government shall reserve for 1993 1 percent or more, for 1994 2 percent or more, and for all later years 3 percent or more of the fiscal year spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. "V ACTUAL ' BUDGETED REQUESTED' RECOMMEND RESOURCES -LAST FY ; CURRENT,FY NEXT FY . ;.NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 3,500,000 4,000,000 4,000,000 Capital 0 0 0 0 Gross County Cost $ 0 $ 3,500,000 $ 4,000,000 $ 4,000,000 Revenue 0 0 0 0 Net County Cost $ 0 $ 3,500,000 $ 4,000,000 $ 4,000,000 Budget Positions - - - - - - -- SUMMARY OF CHANGES: The emergency reserve is funded at $4,000,000, which meets the three percent fiscal year spending requirement. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $4,000,000 be funded to comply with the TABOR Amendment requirement passed in 1992. Reserve is funded from carry-over fund balance. BOARD ACTION: 347 SOLID WASTE FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL CHARGE FOR SERVICES 2700 90200 4410 CHARGE FOR SERVICES 1,300,000 1,350,000 1,350,000 0 TOTAL SOLID WASTE FUND 1,300,000 1,350,000 1,350,000 0 w co SOLID WASTE FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 2700 21240 ORDINANCE 163 ENFORCEMENT 64,972 64,972 64,972 0 2700 90200 SOLID WASTE 527,651 577,651 577,651 0 2700 17500 TRANSFER 707,377 707,377 707,377 0 TOTAL SOLID WASTE FUND 1,300,000 1,350,000 1,350,000 0 L.) a- %.0 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Code Enforcement -- 2700-21240 DEPARTMENT DESCRIPTION: This budget accounts for code enforcement for littering, illegal dumping, and roadside trash pick-up program. - ACTUAL _ BUDGETED 1)'REQUESTEDt. RECOMMEND t RESOURCES 2 ;, LASTS.FY ` CURRENT"Flf; `NEXT FIf°` ' .=NEXT<FY i Personnel Services $ 24,798 $ 38,622 $ 38,622 $ 38,622 Supplies 0 650 650 650 Purchased Services 11,799 25,700 25,700 25,700 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 36,597 $ 64,972 $ 64,972 $ 64,972 Revenue 0 0 0 0 Net County Cost $ 36,597 $ 64,972 $ 64,972 $ 64,972 Budget Positions - - - - -- - - SUMMARY OF CHANGES: No change. OBJECTIVES: 1)Mitigate the impact of solid waste sites in Weld County;and 2)Provide roadside trash pick-up and enforcement. 350 CODE ENFORCEMENT (CONTINUED) 2700-21240 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of Complaints 760 775 775 Efficiency Measures FTE's per 10,000/capita 0.048 0.047 0.045 Per capita cost(county support) $0.175 $0.303 $0.295 Effectiveness Measures (desired results) Reduced roadside litter 90% 90% 90% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 351 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOLID WASTE BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200 DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on dumping fees at solid waste disposal sites to combat environmental problems,promote trash clean- up, provide for the household hazardous materials program, and to further improve and develop landfill sites within the county. ACTUAL BUDGETED`'' REQUESTED RECOMMEND RESOURCES LAST FY <"CURRENT FY 4 ,NEXT FY ).NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 859,437 1,212,115 1,264,645 1,264,645 Fixed Charges 150,807 22,913 20,383 20,383 Capital 29,621 0 0 0 Gross County Cost $ 1,039,865 $ 1,235,028 $ 1,285,028 $ 1,285,028 Revenue 1,352,898 1,300,000 1,350,000 1,350,000 Net County Cost $ -313,033 $ -64,972 $ -64,972 $ -64,972 Budget Positions -- - - - - - - SUMMARY OF CHANGES: Revenues are up $50,000 due to more utilization of the landfills in Weld County, and the revenue potential from the 2002 opening of the new landfill (Buffalo Ridge Landfill)in Keenesburg. The Buffalo Ridge Landfill will add less than $100,000 in new revenue in each of the next five years. It will not generate comparable revenues of the other landfills for five to ten years, per the operator. Department of Public Health and Environment costs for the Household Hazardous Waste program will be $707,377. Indirect costs are $20,383 for 2006. $440,000 is requested for road projects to mitigate landfill impacts. Undesignated amounts of $117,268 are in the budget. OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide Household Hazardous Materials Program. 352 SOLID WASTE FUND (CONTINUED) 2700-90200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Landfill Inspections 42 45 45 Household Hazardous Material (HHM) 707,377 707,377 707,377 Surcharge Collected $1,352,898 $1,300,000 $1,350,000 Efficiency Measures Per capita cost (collected) $6.49 $6.05 $6.14 Per capita HHM cost $3.39 $3.29 $3.22 Effectiveness Measures (desired results) Community Clean-ups 4 4 4 Increased volume of HHM diverted from landfills 8% 9% 10% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The amount of $117,268 remains undesignated in the 2006 budget to mitigate impacts of landfills, such as road access,cleanups,and transfer stations. A$1,000,000 fund balance also exists for the same needs if required. BOARD ACTION: 353 Attc(4,;: COLORADO 354 t CAPITAL FUND � 7 \ Al I l • 1 J TEN YEAR TREND Capital Expenditures 14 12 10 3.79 w W 8 O 4.91 5.85 4.66 3 6 3.50 4 2.28 2 0 1997 1998 1999 2000 2001 2002 2003 2004 2005 2006 CAPITAL EXPENDITURES FUND SUMMARY The Capital Expenditures Fund was established to budget for financial resources used for the acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan for 2006 - 2010 is presented in this section and relates to the specifics of the 2005 capital project budgets. The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2006 program is funded at $13,205,000, with $5,575,000 from property tax, $1,500,000 from capital expansion fees, and $100,000 from interest. Anticipated projects include $10,000,000 for Phase III of the North Jail Complex,and$100,000 for special projects. Carry-over beginning fund balance of$6,030,000 is anticipated, and $3,105,000 ending reserve fund balance is anticipated at the end of 2006. The funds for Phase III of the jail will be spent for construction in 2006-2007. Based upon a study done by the Sheriffs Office, the additional 300 - 350 bed facility will add operational costs of approximately $2,300,000 in 2008. This amount is programmed into the long-term operational budget projections. The$2,300,000 is being used in 2006-2007 for one-time expenses to pay for the COP ($5,201,500) in 2007. The special projects are primarily cosmetic enhancements to buildings that will not impact operating costs, but will improve the appearance and functionality of the buildings involved. 356 CAPITAL EXPENDITURES FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL TAXES 4000 17500 4112 CURRENT PROPERTY TAXES 4,450,000 5,575,000 5,575,000 0 INTERGOVERNMENTAL REVENUE 4000 17500 4340 GRANTS 500,000 0 0 0 MISCELLANEOUS 4000 17500 4610 EARNINGS ON INVESTMENTS 100,000 100,000 100,000 0 FEES 4000 17500 4730 OTHER FEES 0 1,500,000 1,500,000 0 TOTAL CAPITAL EXPENDITURE FUND 5,050,000 7,175,000 7,175,000 0 w Im CAPITAL EXPENDITURES FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 6,630,000 13,205,000 13,205,000 0 TOTAL CAPITAL EXPENDITURES FUND 6,630,000 13,205,000 13,205,000 0 L.) U, w BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES BUDGET UNIT TITLE AND NUMBER: Capital Expenditures -- 4000-17500 DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance with C. R. S. 29-1-301(1.2) April 5, 1984. Formerly Public Works - County Buildings Fund (Fund 33). ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 4,250,529 6,630,000 13,205,000 13,205,000 Gross County Cost $ 4,250,529 $ 6,630,000 $ 13,205,000 $ 13,205,000 Revenue 892,488 600,000 1,600,000 1,600,000 Fund Balance 1,093,583 1,580,000 6,030,000 6,030,000 Net County Cost $ 2,264,458 $ 4,450,000 $ 5,575,000 $ 5,575,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital improvement projects for county buildings. The 2006 program is funded at $13,205,000, with $5,575,000 from property tax,$1,500,000 from capital expansion fees,and$100,000 from interest. Anticipated projects include$10,000,000 for Phase III of the North Jail Complex, and$100,000 for special projects. Carry-over beginning fund balance of$6,030,000 is anticipated, and$3,105,000 ending reserve fund balance is anticipated at the end of 2006. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Budget reflects the 2005 funding level of the Proposed Long Range Capital Plan for 2005 - 2009. The actual plan is on the pages immediately following. BOARD ACTION: 359 �ea��WtltlO'IW WELD COUNTY LONG RANGE CAPITAL PROJECTS FIVE-YEAR PLAN 2006 - 2010 Presented By: Donald D. Warden, Director Finance and Administration September, 2005 361 LONG RANGE CAPITAL PROJECTS FIVE YEAR PLAN 2006 - 2010 INTRODUCTION: Section 14-3 of the Weld County Home Rule Charter provides: "The Board may require that the Director of Finance and Purchasing submit, at the time of submission of the annual budget, a five-year capital improvements program and budget. Such program shall include recommended projects, construction schedule,estimate of cost,anticipated revenue sources, methods of financing,and such other information as may be required." This five-year plan projects capital improvements for 2006 - 2010. The recommended program for capital construction is intended as a guideline to be adjusted by the Board of County Commissioners on an annual basis. It represents flexible goals for organizing solutions to county program needs, and it is intended to provide the Board of County Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the plan will reflect necessary adjustments and priorities, changes in programs, and readjustments of other county fiscal requirements. This report has four(4) sections: 1. Introduction 2. Financing Alternatives 3. 2006 - 2010 Five-year Plan 4. 2006 Budgetary Impact The section on financing recommends a program for funding the next five years' capital construction. This section lists the various sources of revenue currently available to the county, and the alternatives available for financing the remainder of the capital projects program. The 2006-2010 five-year plan section provides a list of recommended projects and the time schedule for the next five fiscal years. Additionally, it provides justification for the recommendation and attempts to enumerate problems and recommended solutions for the capital improvements program over the next five years. The project section describes each recommended project, and provides information on the existing situation, the proposed solution, and the financing plan for each project. The last section of the report provides a recommended 2006 budget for the capital construction program. It provides specific detail regarding each recommended project and the impact on the 2006 county budget. 362 FINANCING ALTERNATIVES 363 FINANCING Overview: There are a number of ways to finance capital improvement projects. Some of the most common methods are: 1. Pay as you go: Pay as you go is a method of financing capital projects with current revenues -- paying cash instead of borrowing against future revenues. Pay as you go has several advantages. First, it saves interest cost. Second, pay as you go protects borrowing capacity for unforeseen major outlays that are beyond any current year's capacity. Third, when coupled with regular, steady completion of capital improvements and good documentation and publicity, pay as you go fosters favorable bond ratings when long term financing is undertaken. Finally, the technique avoids the inconvenience and considerable cost associated with marketing of bond issues, advisors, counsel, printing, etc. However, there are practical and theoretical disadvantages to a pay as you go policy. First, pay as you go puts a heavy burden on the project year. Second, it creates awkward fluctuating expenditure cycles which do not occur with extended financing. Third, a long life asset should be paid for by its users throughout its normal life rather than all at once by those who may not have the use of it for the full term. Finally,when inflation is driving up construction costs, it may be cheaper to borrow and pay today's prices rather than wait and pay tomorrow's. 2. All borrowing policy: An all borrowing policy or a substantial reliance on debt financing is another approach. The annual available resources could be used entirely for debt service with the size of the annual resources setting the limit on the amount that could be borrowed. 3. Capital reserve: A capital reserve plan is an approach where the annual resources available could be accumulated in one or more capital reserve funds, the amounts invested, and when any funds become adequate to pay for a proposed project, the fund could be expended. This is a good approach when a county has a capital requirement which can wait. Accumulation of the necessary capital funds over a period of time is a feasible approach,assuming a relatively stable construction dollar. HB1111 passed in 1982 specifically provides for a capital improvements trust fund for capital reserves. 364 4. Partial pay as you go policy: A partial pay as you go policy is a common approach. Some of the annual resources would be used to finance capital improvements directly, and the remainder would go for supporting a debt program. Even if a local government pursues a borrowing policy, an initial down payment out of current revenues is a possibility. A customary five to ten percent down is a limited pay as you go policy, and assures that the voters authorizing the approval will make a cash contribution so all of the burden will not be postponed. 5. Joint financing: An ever increasing number of cities and counties are benefitting from joint development of a project. The construction of a city/county office building and recreational areas are examples. This avenue of funding and planning capital projects normally is advantageous to both jurisdictions. 6. Lease/Purchase: Local governments can utilize lease/purchase methods for needed public works projects by having it constructed by a private company or authority. The facility is then leased by the jurisdiction on an annual or a monthly rental. At the end of the lease period, the title to the facility can be conveyed to the jurisdiction without any future payments. The rental over the years will have paid the total original cost plus interest. This method has been used successfully in a number of jurisdictions. The utilization of a building authority would fall under this category of financing. Numerous considerations are involved in the selection of the foregoing approaches, or some combination thereof: 1. Political realities may preclude utilization of one or more of the above alternatives. For example, the passage of general obligation bonds as a debt financing mechanism has not met recent success at the polling places in most jurisdictions. 2. The pay as you go concept has three distinct advantages. A. It provides great flexibility to the county for future periods of economic recession or depression but does not accumulate large fixed-charge costs. B. It avoids the payment of interest charges. C. It imposes upon public officials the full political responsibility for levy of the taxes necessary to pay the local share of such projects. 3. The debt financing approach has the advantage of spreading the cost over a generation of current users of public facilities, thereby imposing upon each a significant portion of the cost of each project. 4. In an inflationary period,one must take into account the extent to which prepayment for capital outlay is warranted, when the opportunity for repayment of the principal and interest in dollars that are less expensive can be arranged. 365 5. During periods of rapid rise in costs, the time delay necessary to accumulate down payments or full pay as you go resources invites higher costs which may wipe out most, if not all, of the advantages of non-payment of interest. In the five-year capital projects plan, a combination of funding methods will be recommended to finance capital construction in an attempt to balance the economy of a payment in full program with the fairness of sharing the burden among present and future taxpayers. This recommended financial program reflects consideration of many factors, including the availability of cash, anticipated interest rates at the time of construction, and projected inflationary cost increases that would result from project delays. 366 DEBT FINANCING Before discussing specific types of borrowing, it is appropriate to review some of the basic constitutional statutory provisions which generally are applicable to debt financing. Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political subdivision of the state,unless the question of incurring such debt has been approved by a majority of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that is a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136 Colorado 168, 315 p 2d 204-- 1957). In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The ordinance must: 1. Set forth the purpose for which the bond proceeds will be applied, and 2. Provide for the levy of the tax which, together with such other revenues as may be pledged, will be sufficient to pay the principal and interest of the debt. The Constitution delegates to the Legislature the duty to establish statutory limitations on the incurrence of debt. The total amount of debt which a county may incur may not exceed 3 percent of the assessed value in the county, which is slightly over thirty million dollars in Weld County. Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of multi-year debt. It states that an election is required: "Except for the refinancing of district bonded debt at a lower interest rate or adding new employees to existing district pension plans, creation of any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever without adequate present cash reserves pledged irrevocable and held for payments in all future fiscal years." In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies: "The incurring of indebtedness by the county and the issuance of evidences of such indebtedness shall be authorized, made and executed in accordance with the laws of the state, including the borrowing of money to fund county projects, the pledging of project revenues and repayment thereof, and the issuance of revenue warrants, or revenue bonds, or other forms of evidence of such obligations." Before discussing specific types of bonds, it is appropriate to review some of the general characteristics of bonds. Bonds mature serially,that is, a portion of the principal is retired over the entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which is an important feature to prospective purchasers. The term or the length of time to maturity of municipal bonds can vary considerably. Generally, the last maturing bond comes due ten to thirty years from the date of issue. Normally, the longer the maturity of the bonds, the higher the yields or return on investment demanded by the market price. Thus, a bond issue that runs thirty years will pay a higher net effective interest rate than a bond issue that runs twenty years. 367 General Obligation Bonds: General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the county. The county is obligated to levy sufficient taxes each year to pay the principal and interest of the bond issue. Consequently, general obligation bonds are a debt subject to the constitutional and statutory provisions discussed earlier. Because the issue of general obligation bond pledges its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and interest of the bond, it is generally agreed to be a more secure investment than other types of bonds. Thus, the major advantage of general obligation financing is the low rate of interest as compared to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-year term; however, general obligation bond issues usually have terms of twenty years or less. General obligation bonds, in addition to being secured by full faith and credit of the issuer, may provide additional security by pledging certain available revenues. The major disadvantage of general obligation bonds is the fact that it does require voter approval prior to issuance. Voter resistance to increased taxes may prevent a successful bond election. Revenue Bonds: Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived from the project to be constructed, not by pledge of the full faith, credit,and taxing authority of the county. Projects typically financed by revenue bonds include airports, stadiums, and park facilities. Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and operations. Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds, there should be a relationship between the type of revenue pledged for payment of the bonds and the project to be financed. Although revenue bonds need not comply with the constitutional statutory provisions generally applicable to a debt,there are several statutory provisions which may affect the issuance of certain types of revenue bonds and the statutes should be consulted for specific provisions regarding the issue of revenue bonds if this method is considered. Revenue bonds are considered to be less secure than general obligation bonds because of the inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty years, frequently as long as thirty years. The concept of issuing revenue bonds is based on the theory that certain projects which benefit only certain individuals should be self-supporting and should be paid for by the user of that project rather than the populace as a whole. Thus, airport revenue bonds are paid for by air travelers and airlines and parking revenue bonds are paid for by users, etc. In order for a county to issue a revenue bond, the system which generates the revenues to repay the principal and interest of the bond must: 1. Have a good operating history documented by audited figures. 2. Reflect good debt service coverage through use of a feasibility study completed by a recognized expert in the field. 368 In analyzing a revenue bond issue for underwriting, an investment banker will look not only at operating statistics and coverages, but also at more basic elements, such as the necessity of the service, control over competition, and delinquency procedures. Revenue bonds are becoming more popular because they do not require voter approval and do not apply in statutory debt limits. Leases: A less traditional method of financing county facilities is a lease arrangement. A lease is executed with the county, which gives the county the option to purchase the equipment or facility during the term of the lease. All or part of the lease payments may be applied to the purchase prices. A bona fide lease option agreement is not a debt; however, an installment purchase program is a debt. A bona fide lease/option agreement is characterized by two factors: 1. Annual rental payments with automatic renewal of the lease unless terminated by either party, and 2. No obligation on the part of the local government to purchase the property if the lease is terminated. Also, some court cases indicate the annual rental must be paid from non-property tax revenues to avoid the lease being considered a general obligation. Upon exercise of the option, the local government obtains full legal title to the property. Leases of this nature are distinctively different from more conventional means of financing. Of primary importance is the security which underlies the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather, it is usually a promise to pay only one year at a time,with an implied intention to continue payment until ownership is transferred. As ultimate security, the holder of the lease may look to the asset which is being leased in the event of a default. There is little statutory or judicial guidance in the area of leases of this type, and the obligation to continue lease payments until title transfers is a moral, rather than a legal obligation. As a consequence, the underwriting or placement of a lease is more difficult than the underwriting of conventional bonds. The term of the leases generally are short, usually from seven to ten years. Because the security underlying the lease is not good compared with conventional financing, interest rates on leases are higher. Building Authority: A building authority is a non-profit corporation which generally is formed at the request of the governing body of the county or local jurisdiction,which also appoints the Board of Directors of the corporation. Weld County created such an authority in 1987 named the Weld County Finance Corporation. The directors are the Director of Finance and Administration, County Attorney, and Director of General Services, each appointed for ten year terms. 369 The building authority issues its own bonds to finance a facility. To achieve the same lower interest rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a political subdivision, which is determined based upon the following factors as detailed in IRS Revenue Ruling 63-20. 1. The authority engages in activities which are essentially public in nature. 2. The corporation is not organized for profit. 3. The corporate income does not inure to the benefit of any private person. 4. The political subdivision has a beneficial interest in the corporation, while the indebtedness is outstanding, and it obtains full legal title to the property on the retirement of the debt. 5. The corporation has been approved by the political subdivision which has approved the specific obligation of the corporation. Like municipal bonds, bonds issued by a corporation usually are subject to registration and other requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving a favorable ruling from the IRS, a "no action" letter should be secured from the Security and Exchange Commission, exempting the authority's bonds from these requirements. The authority then issues bonds pledging the annual rental payments as security. After issuance of bonds and construction of the facilities, the authority leases the facilities to the county. Again, this must be a bona fide lease and possess all the elements discussed under Lease/Purchase. The bonds of a building authority are similar to municipal leases in the manner in which they are viewed by investors. As with a simple municipal lease, building authority bonds are less secure than general obligation or revenue bonds. As a result, bonds issued through a building authority bear higher interest than more secure issues. Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical matter the COP is the same as a bond, except from a legal point of view, the COP is evidencing assignment of proportionate undivided interests in rights to receive certain revenues in the form of a lease or rental amount for the purpose of providing funding for capital improvements. The lease and COP do not constitute a general obligation or other indebtedness of the county within the meaning of any constitutional, statutory or home rule charter debt limitation. The lease is a year-to-year obligation. The use of Certificates of Participation(COP)has been the only debt vehicle Weld County has ever used in the implementation of its debt policy options. 370 BUILDING AUTHORITY FINANCE The Philosophy: Tax-exempt financing is available through a building authority with the issuance of bonds when the facilities financed are for public purposes and the benefit is to the sponsoring public entity. The Building Authority: A building authority is a Colorado non-profit corporation created by the county itself. The county adopts a resolution calling for the creation of the Building Authority and directing counsel to draw articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is formed. The board may consist of County Commissioners or administrative personnel or individuals not associated with any public entity. The Weld County Finance Corporation, created in 1987, consists of the Director of Finance/Administration, County Attorney, and Director of General Services as directors. Tax-Exemption of Interest: Once the non-profit corporation is created, the tax-exempt nature of interest paid on the corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a)1 and Revenue Ruling 63-20, and on the tax-exempt status of interest paid. Such an application involves considerable work and a detailed analysis of the situation which is presented to the Internal Revenue Service. The application includes information as to public purpose, the county, the agency using the facilities, the proposed lease terms, terms of title reversion to the county and the proposed method of financing. Corporate Bonds and the S.E.C.: As corporate bonds are subject to registration requirements of the Securities and Exchange Commission, a "no action" letter must be obtained from the S.E.C. In essence, the S.E.C. says that no action will be taken if the bonds of the building authority/non-profit corporation are not registered. The Purchase Contract: Once the building authority is created with powers to act, it may enter into a contract to purchase the facility. The contract should be subject to: 1. A favorable revenue ruling from the Internal Revenue Service. 2. Receipt of an S.E.C. "no action" letter. 3. Finalization of financing. 371 The Bond Issue: When all legal and tax questions are answered the building authority may issue bonds for the purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the bonds to the ultimate investor. The bonds that are issued will be an obligation of the building authority only and not a debt obligation of the county. The County Lease: Upon the issuance of the bonds and the purchase of the building by the building authority, the county can lease the building from the authority. The lease would be from year-to-year with automatic renewal unless otherwise terminated. A county lease for any period in excess of one year constitutes a debt and must be approved by voters. The Bond Security: The security of the bond holders may be only in a pledge of lease revenues by the authority. The bond holders may also have a first mortgage lien on the building. The combination of the two results in a more secure bond and a correspondingly lower rate of interest. Partial Seller Financing: Depending on factors such as the seller's motivation, whether there is an existing loan on the building,and negotiations,a bond issue can be for only the amount necessary for a down payment. The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains. A revenue ruling would be required, however, interest paid on a promissory note to the seller may also be tax exempt. The total cost to the county and the building authority then may be substantially lower on this basis. 372 COMPLETED CAPITAL PROJECTS 2000 - 2004 373 COMPLETED CAPITAL PROJECTS Actual Actual Actual Actual Actual Requirements Total 2000 2001 2002 2003 2004 Centennial Complex $ 3,560,377 $ 744,776 $ 61,798 $ 35,528 $ 260,851 $2,457,424 Court House 335,783 20,582 2,023 48,735 264,443 Courthouse Annex 777,859 766,868 10,991 West Annex 604,391 604,391 Downtown Parking/Future Expansio 1,763,852 1,015,519 748,333 Planning Building 495,727 495,727 Grader Sheds 428,087 266,713 161,374 Human Services 34,455 34,455 Head Start 599,937 99,505 289,640 210,792 to Health Department 17,576 17,576 .p. Island Grove 275,344 98,217 5,706 136,704 34,717 Jail 9,489,970 85,162 33,157 4,052,834 5,053,255 265,562 Sheriffs Administration Bldg 2,955,663 53,330 2,870,111 32,222 North County Complex 2,473,572 308,453 77,558 178,554 1,909,007 Public Works 273,961 172,002 101,959 Weed Control 164,045 164,045 Social Services 75,897 75,897 Southwest Weld Complex 4,655,678 141,979 4,129,100 360,682 23,917 Southeast Weld Building 206,432 206,432 Training Center 986,851 961,819 2,896 11,068 11,068 Miscellaneous 220,913 28,470 14,975 28,624 148,844 $30,396,370 $3,503,730 $ 5,716,323 $ 8,717,908 $ 5,875,889 $6,582,520 2006 - 2010 FIVE YEAR CAPITAL PROJECTS PROGRAMS 375 2006 - 2010 FIVE-YEAR CAPITAL PROJECTS PROGRAM TOTAL REQUIREMENTS (5 Years) 2006 2007 2008 2009 2010 CAPITAL EXPENDITURE FUND: Capital Reserve $ 1,693,500 $ (2,925,000) $ (1,576,500) $ 4,565,000 $ 2,065,000 $ (435,000) Jail Expansion 10,000,000 10,000,000 0 0 0 0 SW Weld Administration 3,000,000 0 3,000,000 0 0 0 w v Ch COP Payoff 5,201,500 0 5,201,500 0 0 0 Social Services 2,500,000 0 0 0 2,500,000 0 Administration Building 5,000,000 0 0 0 0 5,000,000 Miscellaneous projects 500,000 100,000 100,000 100,000 100.000 100.000 TOTAL $27,895,000 $ 7,175,000 $ 6,725,000 $4,665,000 $ 4,665,000 $ 4.665.000 RESOURCE CAPACITY ***************** FUNDING SOURCES ***************** CASH FLOW ANALYSIS 377 CAPITAL EXPENDITURES FUND RESOURCE CAPACITY 2006 - 2010 INTEREST PROPERTY FEES TOTAL TAX 2006 $ 100,000 $ 5,575,000 $1,500,000 $ 7,175,000 2007 150,000 5,075,000 1,500,000 6,725,000 2008 150,000 3,015,000 1,500,000 4,665,000 2009 150,000 3,015,000 1,500,000 4,665,000 2010 150,000 3,015,000 1,500,000 4,665,000 378 CASH FLOW ANALYSIS CASH REVENUES EXPENDITURES RESOURCES BEGINNING ENDING FUND CAPITAL OTHER/ FUND BALANCE FUND INTEREST CONSTRUCTION BALANCE 2006 $ 6,030,000 $ 5,575,000 $ 1,600,000 $ $3,105,000 10,100,000 2007 3,105,000 5,075,000 1,650,000 8,301,500 1,528,500 2008 1,528,500 3,015,000 1,650,000 100,000 6,093,500 2009 6,093,500 3,015,000 1,650,000 2,600,000 8,158,500 2010 8,158,500 3,015,000 1,650,000 5,100,000 7,723,500 379 CORRECTIONAL FACILITY Existing Situation: The Centennial Complex Jail was constructed in 1978, and was remodeled three times to increase the capacity to 294 beds. In 1997, Phase I of the North Jail Complex was constructed with 160 beds, and all the core service facilities. The North Jail Complex is currently designed for a build out of 640 beds, but the site can accommodate a 960-bed facility. Each phase would be in increments of approximately 160 - 226 beds. Jail population continues to grow in Weld County. Phase II has been completed and opened in January, 2004. Phase II added 226 beds based upon the design. Construction of Phase II allowed for the closure of the Centennial Jail and conversion of the space to accommodate Court needs. Phase III will be an additional 160 beds, and is anticipated to be constructed in 2006 - 2007. Proposed Solution: It is proposed that additional phases of the North Jail Complex be constructed in increments of 160 -226 beds as needed. The total project of approximately 211,355 square feet will be constructed in phases. The first phase constructed in 1997 was 125,775 square feet. It included the core service facilities,such as kitchen,administrative offices,medical detention,booking area,and lobby to accommodate 640 inmates. Phase II has 226 beds and is both maximum and medium security to accommodate the projected inmate classifications. Phase II was constructed in the 2002-2003 time frame and became fully operational as of 2004. Phase III will have 350 beds and will be constructed in the 2006 - 2007 time frame. Financing: It is recommended that the county budget$10,000,000 in the 2006 -2010 capital plan budget for funding of Phase III for 3500 additional beds. In addition,$2,300,000 for operation of the additional jail must be programmed into the operational budget plan for 2008. The$2,300,000 will be in the Capital budget in 2006 - 2010 for one-time expenses for the early payoff of the jail Certificates of Participation ($5,201,500) in 2007. 380 T8£ II1 I��i1ll _"u•" " , llI WI 1} 'r' L' I ! III m !II IWilliEl I . E I b E. •ii 1 III \ orimp'. .A. „ i lo ! i ii , . 1 c 1 . ,4 .. , li ph i ill t Iii - 1 I 1 k z::A:::i•P::::I ' 11liwillilall, siti.,,,,.iv •:ate a ,�.j'�..,:� .: I . . If' _ will g 1 ..... I 11 irk k,� ! \ ( � ® y III'> � A& 1 ;I ' . c1P _ I 'I I _les cea"artelledlil_ a 11111111„1 , k Y ►�IIHIIII�O I Mull ill F ' I fill . 1 J m I ojS Ilinp !yii , _ 11, I III IRt` tea,► ' Ii ::,: 1 5555 I litre ffiti. atrFifieti'_ rii��i"' Ijd r pi,j'a 11. IT itt II : IP r nail! f I I fr ii I ' Il I I jj'j l r 1 li 5 iii I I I II I I I I � iv ..: L a LA A! ENFORCEMENT lI • _ �I ADMINISTRATION BUILDING . I I *ELD COUNTY BUSINESS PARK, GREELEY. CO 1 I Fr WELD COUNTY BUSINESS PARK Existing Situation: In 1987 Weld County acquired 160 acres located in the southwest corner of"O" Street and North 11th Avenue in Greeley. Funds for the property came from the sale of the Health Building. Proposed Solution: The property is large enough to allow for future consolidation of county facilities in one area. The utilities and site improvement were developed in 1988 at an estimated cost of$1,750,000 with the aid of a$630,000 EDA Grant. The first facilities, completed in 1989, included a 15,000 square foot building for Human Services and a county motor vehicle shop. Fifty to 60 acres have been developed for building and storage sites and approximately 60 acres can be mined for gravel and reclaimed in an attractive way. The new correctional facility is located on this site, as well as Human Services, Health Department, Household Hazardous Waste Building, Training Center, Motor Pool, Public Works, and two administrative buildings. A portion of the property was made available for commercial development and offered at no cost or low cost to private parties for economic development incentives. A PUD was approved for land use purposes in 1989. Financing: Development, using future years' funds, is programmed into the long-range plan under specific projects,which include a correction facility($10,000,000)and Administrative Facility($5,000,000). 382 GRADER SHEDS/ICE CONTROL STORAGE BUILDING Existing Situation: The county currently has 18 grader sheds throughout Weld County, to accommodate road maintenance functions in all sectors of the county. The grader sheds are in various conditions, ranging from good to needing replacement. Seventeen have recently been replaced -- Nunn (1981), Gwonda (1982), Vim (1983), New Raymer(1984), Mead (1985), Rockport(1986), Kiowa (1987), Severance (1987), Gilcrest (1989), Ault (1989), Briggsdale (1991), Keenesburg (1994) Stoneham (1994), Dacono (1995), Fort Lupton (2000), Gill (2001), Galeton (2003), and New Raymer(2004). Rockport (2006) is the only remaining shed to be replaced. In addition, four ice control storage buildings were constructed in 2001- 2003. An additional storage facility at the Public Works Headquarters was built in 2003. Proposed Solution: An analysis of existing grader sheds determined which are required for the operational functions of the road maintenance operation in Weld County. In the process some have been sold, others consolidated, and some identified for replacement. In cases where existing grader sheds will accommodate the maintenance function, it is suggested that attention be given to those sheds that need maintenance or major improvements. Where necessary, replacement sheds have been identified. Four ice control storage buildings were needed and one additional storage garage. Financing: The county, since 1982, has totally reconstructed and upgraded all grader and road maintenance facilities. The county should continue a sound maintenance and replacement program, so the buildings do not fall into the disrepair condition they were in prior to 1982. The funding mechanism should be a pay-as-you-go function out of the Capital Fund. 383 COURTHOUSE/COURTHOUSE ANNEXES Existing Situation: The Courthouse and Courthouse Annexes provide for the space needs of the 19th Judicial District. Under state law the county is obligated to provide and maintain the facilities for court related activities. The Courthouse was built in 1917 and is maintained on the Federal Register of Historical Buildings. After many remodels and upgrades it still functions as the main court facility for Weld County. In the mid-1980's two buildings across the street from the Courthouse were acquired and remodeled to house the Probation Department. In 2001,the West Courthouse Annex Building was acquired to house the District Attorney Juvenile Division. As the population grows and court related activities grow the space requirements continue to expand. Proposed Solution: With the growing needs of the courts it will require that the county convert the Centennial Center, including the jail, to courtrooms and court-related offices. With the construction of Phase II of the North Jail, the Centennial Jail was closed and remodeled into court-related space in 2004. All Sheriffs office administrative functions, along with Communications and Records, were moved to the new Public Safety Administrative Building next to the North Jail in 2003. Over time the entire Centennial Complex will become court-related space, as well as the two annex buildings to the west and east of the Courthouse. In 2004, three additional district courtrooms were created, a juvenile courtroom, and one additional county courtroom. These courtrooms will supplement the current vacant district courtroom and the visiting judge courtroom to accommodate anticipated additional judges through 2010. The first floor of the Centennial Jail has been converted into courtrooms. The second floor of the jail will be remodeled in the future for additional court and office facilities. The third floor of the jail was remodeled in 2004 for the work release program. First floor Centennial offices were converted into office space for the Clerk to the Court. The space in the Courthouse occupied by the Clerk to the Court was converted into a district courtroom. Space occupied by the Weld County Commissioners and administrative functions will be converted to court-related space and District Attorney space after these functions move to a new administrative building sometime after 2010. Financing: The county can accommodate court related activities in the space of the Courthouse and Centennial Complex for several years. In addition, the block to the southeast of the Centennial Complex has been acquired by the county and converted into a parking lot. In the future when the need arises, that block can serve as a site for court building expansion and a parking garage structure to accommodate court space needs. Also, in the next decade it may be necessary to have court facilities in the southern part of Weld County where the population is growing at a rapid rate. The funding mechanism for all court facility needs should be a pay-as-you-go function out of the Capital Fund. 384 PUBLIC SAFETY ADMINISTRATION BUILDING Existing Situation: Growing needs of the courts require that the county convert the Centennial Center, including the jail, to courtrooms and court-related offices. With the construction of Phase II of the North Jail, the Centennial Jail will be closed and remodeled into court-related space. In addition,all Sheriffs office administrative functions, along with the Communications and Records, must be relocated by 2004 to accommodate the courts. Proposed Solution: Since the entire jail operation will be moved to the North Jail there are logistical advantages to relocate all Sheriff office functions near the jail site. To accommodate the space needs of the Sheriffs Office it is proposed to construct a 22,000 square foot office building near the North Jail site. The building would house the Sheriffs office functions, Communications, and Records. In addition the County Coroner's office could be located in the same building. This would allow the consolidation of all criminal justice functions at one site with the exception of patrol substations. Financing: The new Public Safety Administration Building was constructed in 2002. Funds in the amount of $2,500,000 were budgeted in 2002 for the construction of a 22,000 square foot office building. 385 DOWNTOWN GREELEY PARKING AND LAND Existing Situation: The Courthouse and Centennial Center are located in the center of downtown Greeley. The future plans are for these facilities to be the judicial center for the 19th Judicial District that serves Weld County. Parking has been a long time problem in the area for citizens using the facilities. In addition, as Weld County looks to the future there will be a need to have land to locate future court facilities. The court administration is insistent upon having a centralized location, since other jurisdictions have had logistical problems attempting to split court facilities into more than one location. As a result, there is a need to acquire land adjacent to the current location to accommodate future court facilities. Proposed Solution: In July, 2003, the county purchased a portion of an adjacent block of property to the Centennial Complex and Courthouse to allow for surface parking in the immediate future,and to provide future building sites for future court facilities. Opportunity existed to purchase approximately 100,000 square feet adjacent to the current facilities in 2003. The parking was developed in 2004, and needed facilities can be constructed on this site in the future. Financing: In 2003, fund balance from the General Fund in the amount of$1,500,000 was transferred to the Capital Expenditure Fund to acquire the site and put money aside for the parking improvements in 2004. Approximately 250 parking spots have been developed to serve the area. As portions of the site are needed for court building sites, a parking structure can be built to accommodate added parking needs or land to the east or south of the site can be acquired for surface parking. 386 ADMINISTRATIVE OFFICE BUILDING Existing Situation: The long term plan with the development of the Weld County Business Park was for the eventual move of all administrative functions of the county to the business park. All of the functions were housed at the Centennial Complex in 1976. In 1990-91 the Assessor, Treasurer, Clerk and Recorder, and Planning were relocated to the business park. With the future space demands of the courts it is anticipated that the remaining county administrative functions at the Centennial Complex will need to be relocated to the Weld County Business Park within the next 10 years. This will leave the Centennial Complex as a justice and law enforcement center exclusively. Proposed Solution: In order to accommodate the court's space needs and the county's administrative functions it will be necessary to construct a new administrative facility at the Weld County Business Park in the next 10 years. To accommodate the space needs of the existing administrative functions and plan for future growth it is anticipated that a building comparable to the new Health Building will be required. Financing: It is recommended that in the Capital Improvement Plan that the county begin to accumulate funds in a reserve for the future construction of a new administrative building. Estimated costs for the facility will be $5,000,000. In the ten-year Capital Improvement Plan $5,000,000 is reserved for 2010. 387 SOCIAL SERVICES BUILDING ANNEX Existing Situation: The Social Services Building was acquired in the 1970's and in the mid 1990's an annex was added. In 2005,additional land was purchased,adjacent to and south of the two existing buildings. The additional land will accommodate another 20,000 square foot building and parking. Proposed Solution: It is proposed that a new 20,000 square foot building be constructed in Greeley on the Social Services site in 2009. The building will accommodate the current services, plus allow room for future expansion of services in the area. Financing: The building will be constructed in 2009. Funds in the amount of$2,500,000 are budgeted in the 2009 budget for the 20,000 square foot building. 388 SOUTHWEST COUNTY SERVICE CENTER Existing Situation: The Southwest County Service Center was developed in 2000-2001. With the growth in the area, additional facilities will be required to house all the County functions required to service the area. Proposed Solution: It is proposed that an additional 20,000 square foot building be constructed on the Southwest Weld County Service Center site in 2007. The building will accommodate the current services, plus allow room for future expansion of services in the area. Financing: The building will be constructed in 2007. Funds in the amount of$3,000,000 are budgeted in the 2007 budget for the 20,000 square foot building. 389 SOUTHEAST COUNTY SERVICE CENTER Existing Situation: The Southeast County Service Center was acquired as a used building in the early 1980's from the City of Fort Lupton. With the growth in the area, the building is no longer large enough for the functions located in the building, and the building is in need of remodeling. Proposed Solution: It is proposed that a new 15,000 square foot building be constructed in east Fort Lupton on a five-acre site in 2005. The building will accommodate the current services, plus allow room for future expansion of services in the area. The location of the building in east Fort Lupton will better accommodate not only Fort Lupton residents, but also residents from the Hudson and Lochbuie areas. Financing: The building will be constructed in 2005. Funds in the amount of$2,500,000 are budgeted in the 2005 budget for the land and 15,000 square foot building. A State Energy Impact Assistance Grant, in the amount of$500,000, has been approved for the project. 390 MISCELLANEOUS PROJECTS Existing Situation: Each year there are several small projects to update or renovate county facilities, provide for new county programs,and remodel to accommodate changing programs or meet new legal standards. An approach which provides miscellaneous funds of this nature can prevent postponing necessary remodeling of facilities and, thus, avoid added cost or delay of potential savings to the county and taxpayers. In addition, such an approach can also make better utilization of existing facilities in order to avoid the acquisition of new space and facilities. Carpet replacement should be included in this category. Proposed Solution: It is recommended that an amount of$100,000 per year be set aside for such projects in the Long Range Capital Projects Plan. Financing: It is recommended the county budget $100,000 in each future year. 391 ACCUMULATIVE CAPITAL OUTLAY/CONTINGENCY Existing Situation: If Weld County is to embark upon a number of ventures in capital projects over the next five years, it is suggested the county proceed very cautiously and very conservatively in the area of financing. To do this, it is suggested that a contingency be set aside each year on a pay as you go basis to accommodate unanticipated cost increases or emergency situations which cannot be foreseen at this time. If the contingency amount is accumulated over the next five years, it can be used as a reserve for the capital projects program in future years, or it can be used as a funding mechanism in years beyond 2010. The primary reserve would be for a future correctional facility or other facilities at the North County Complex and South County administrative office sites. Proposed Solution: Budget any carry-over amount each year on a contingency basis that ultimately could be used to meet any contingency or emergency situation, or could be used as an accumulation of capital outlay funds for funding of projects beyond 2010. Financing: It is recommended that the county budget fund balance carry-overs in the capital fund each year as a contingency. 392 MISCELLANEOUS FUNDS 393 AIRPORT Existing Situation: The Weld County Board of County Commissioners, with approval of the Airport Master Plan, committed to participate in certain enhancements at the Airport facility, especially those enhancements that will ensure the safety of airport operations. If the Board decides to continue to participate in the joint funding of the Greeley/Weld County Airport Authority with the City of Greeley, funds should be provided for in the Long Range Capital Projects Plan to accommodate the FAA ADAP program during the next five years. Funds can also be made available to maintain FAA constructed facilities. Proposed Solution: In the Long Range Capital Projects Plan for 2006, no funds are is included to accommodate capital improvements at the Greeley/Weld County Airport. If funding is provided, it should be for projects that emphasize safety features and other essential enhancements to the current operation. Financing: No funding is required in the Airport's 2006 Capital Improvement Plan. 394 SIX YEAR CAPITAL IMPROVEMENT PROGRAM(CIP)WORKSHEET Airport Name Greeley Weld County Airport Airport Manager Michael A Reisman Airport Sponsor Greeley-Weld County Airport Authority/City of Greeley/Weld County Address P O Box 72/ Greeley,CO 80632 Phone (970)336-3000 (970)336-3030(Fax) Project Description Federal Apportionment GA Entitlement State Local unfunded Needs Total Historical Year-2005 Runway 9/27 Lighting 600,000.00 150 000.00 19,737.00 19,737.00 789 474 00 Total-Year 2005 600,000.00 150 000.00 19,737.00 19,737.00 789,474 00 Year-2006 GA Entitlement Repays Erie Total=Year 2006 Year-2007 Pavement Maintenance Fog Seal - 150000.00 3,94700 3 947 00 157,89400 Lk) c0 Air Traffic Control Tower 3,200,000.00 3200,000.00 to ... Total-Year2007 15000000 394700 3,947.00. 3,200,000 00 335789400. Year-2008 Fence&Gates-Phase III 150,000.00 3,94700 3,947.00 157894.00 Total-.Year 2008 - 150.000.00 3 947 00 3,947 00 157,894 09. Year 2009 Re-hab Aprons&Taxilanes-Phase I 150,000.00 3947.00 3,94700 157,894.00 Total-Year2009 150,000.00 3,94700 394700' -. 157,89400 Year-2010 Re-hab Aprons&Taxilanes-Phase II 150 000.00 157,894.00 Taxiway B&E 4,500,00000 4,500000.00 Total Year 201Q 4,650,000.00' ""4650,000.00 Year-2011 Re-hab Aprons&Taxilanes-Phase Ill 150,00000 15000000 Total-Year 2011 150,000.00 150,000.00 TOTAL 6 YEAR COSTS 600,000.00 600,000.00 31,578.00 31,578.00 8,000,000.00 9,263,156.00 NPIAS Year 2012 and Beyond Drainage Improvements 500,000.00 500,000.00 CONSERVATION TRUST FUND Existing Situation: With the passage of SB119 (The Colorado Lottery), 40 percent of the proceeds of the lottery are earmarked for Conservation Trust Funds in local governments. The earning potential of the lottery is anticipated to be $385,000 per year. The funds must be used for"the acquisition, development and maintenance of new conservation sites or for capital improvements or maintenance for recreational purposes on any public site". (Section 29-21-101, C. R. S.) With the passage of Amendment 8 (GO COLORADO) these funds should stabilize at $385,000 per year, plus lottery sales growth. See Conservation Trust Fund for detailed discussion. Proposed Solution: The Board has the option to use the funds in the following ways: 1. Maintain and improve Island Grove Park. 2. Maintain and improve the Missile Site park. 3. Acquire and maintain open space. 4. Develop and maintain trails. 5. Other project requests from throughout the county. Financing: In addition to Conservation Trust Funds, it is recommended that the county finance parks and recreation projects at a level of$125,000 in the General Fund from property taxes. Funds from 2006 forward are uncommitted. 396 ISLAND GROVE Existing Situation: Weld County and the City of Greeley currently have certain joint ventures and commitments to develop the Island Grove Park facility. Some discussion has been held regarding the creation of an Island Grove Park Authority for development and management of the facility. Proposed Solution: If the Board of County Commissioners decides to continue participation in the development of the Island Grove facility, it is recommended that Conservation Trust Funds from the lottery be used to the maximum amount prior to use of county general tax funds. Financing: It is recommended that the county finance any Island Grove enhancements with Conservation Trust Funds resulting from the lottery to the maximum amount possible prior to use of general county tax funds. Beginning in 2003, $100,000 per year in General Fund dollars has been committed to the maintenance of an indoor arena facility. Also, in 2000 the County contributed $1,500,000 towards the construction of the indoor arena facility, known as the Island Grove Community Building. The facility was constructed and will be maintained jointly by the City of Greeley, Farm Show, and Weld County. $250,000 was included in the 2004 General Fund budget to add air conditioning to the Island Grove Community Building. The county reserved $1,500,000 in 2005 for the Island Grove Park Master Plan that covers improvements to the park for the next 10 - 20 year period. 397 WtltlO'IW (o PROPRIETARY FUNDS `»mmnnr , et \% PROPRIETARY FUNDS SUMMARY Proprietary funds include both Internal Service Funds and Enterprise Funds. Internal Service Funds are established to account for goods and services provided to other departments of the county on a cost-reimbursement basis. Enterprise Funds account for departments providing services primarily to third party payers. PARAMEDIC SERVICE ENTERPRISE FUND: The Paramedic Service is funded totally from 2006 projected fees of$6,215,459 with no county subsidy. Total expenditures include $3,288,900 for salaries, $1,900,000 for bad debt allowance, $143,000 for depreciation, and the remainder for services and supplies. The budget for new equipment is $164,000. MOTOR VEHICLE FUND: The Motor Vehicle Fund accounts for the revenue and costs generated by equipment and vehicles rented to other county departments. The gross operating budget amounts to$5,716,709 in 2006,with$2,501,000 budgeted for new capital equipment. The budget reflects the continuation of the contract fleet management approach adopted by the Board in August 1984. Depreciation is$2,200,000 for new equipment purchases, plus sale of surplus items of$370,000. HEALTH INSURANCE FUND: The Health Insurance Fund reflects the cost of Weld County's self-insurance program which includes health, dental, and vision coverage. Details of the program and coverage are found under the specifics of the fund summary. In 2006, the county will continue with only dental and vision being self-insured. Health coverage will be provided by a private company on a partially self-insured basis. INSURANCE FUND: The Insurance Fund accounts for all insurance costs for the county. The program is a combination of insured risks and protected self-insurance risks. Gross budget costs are$1,356,800 in 2006,with a property tax levy of$1,000,000. Details of the program are provided under the specifics of the fund summary. PHONE SERVICE FUND: Budget reflects total consolidation of phone service costs of$880,000 in Weld County. Funding is at current level and reflects no capital upgrades. WELD COUNTY FINANCE CORPORATION: Budget contains the funding for the Weld County Finance Corporation,which accounts for the lease purchases of county buildings. The only active lease is for the North Jail Correctional Facility. 399 PARAMEDIC SERVICES ENTERPRISE FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 5000 23100 4340 GRANTS 0 79,189 79,189 0 CHARGE FOR SERVICES 5000 23100 4410 CHARGE FOR SERVICES 8,865,667 13,126,410 13,126,410 0 5000 23100 44101 MEDICARE/MEDICAID ADJUSTMENT 0 -6,000,000 -6,000,000 0 TOTAL CHARGE FOR SERVICE 8,865,667 7,126,410 7,126,410 0 TOTAL PARAMEDIC SERVICES FUND 8,865,667 7,205,599 7,205,599 0 O O PARAMEDIC SERVICES ENTERPRISE FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 5000 23100 AMBULANCE 8,865,667 6,294,648 6,294,648 0 TOTAL PARAMEDIC SERVICES ENTERPRISE FUND 8,865,667 6,294,648 6,294,648 0 0 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PARAMEDIC SERVICE ENTERPRISE FUND BUDGET UNIT TITLE AND NUMBER: Paramedic Service -- 5000-23100 DEPARTMENT DESCRIPTION: The Weld County Paramedic Service responds to both routine and emergency calls for the county. It is an advanced life support(paramedic)provider. Personnel and vehicles are stationed in Greeley, Evans, and Fort Lupton. ACTUAL BUDGETED REQUESTED TI2ECOMMEND RESOURCES LAST ,FY ' CURRENT FYt- NEXT FY r NEXT FY Personnel Services $ 3,020,942 $ 3,085,635 $ 3,288,900 $ 3,288,900 Supplies 229,750 238,648 250,000 250,000 Purchased Services 378,900 391,849 454,748 454,748 Fixed Charges 4,521,408 5,000,535 2,137,000 2,137,000 Capital 189,000 149,000 164,000 164,000 Gross County Cost $ 8,340,000 $ 8,865,667 $ 6,294,648 $ 6,294,648 Revenue 8,340,000 8,865,667 6,294,648 6,294,648 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 42 41 44 44 SUMMARY OF CHANGES: Full time personnel will be increased by three (3) to forty four (44). There are three (3) open positions currently being covered by part-time staff. The ability to cover shifts with part-time employees has become increasingly difficult and has resulted in overtime costs that exceeded budgeted amounts for 2005. Weld County Paramedic Services is averaging a growth of 9% in total call volume year to date. The current rate of growth in call volume, along with the proceeding years of steady growth in Weld County identifies the need for additional coverage to maintain response time standards. Facilities are experiencing high bed census on a more frequent basis. The need for the high acuity and specialty care beds has an immediate impact on the 911 resources available in Weld County. Emergency response times throughout Weld County are impacted without this adjustment in coverage. A proposed mid-year addition of two(2)additional staff would allow for eight hours of coverage per day during the critical time period identified by the call demand analysis. If the call volume continues to grow into the first quarter of 2006, two(2)additional staff will be added to provide the necessary coverage for peak times in the western/southwestern areas of Weld County. Costs are shown on the following page. 402 PARAMEDIC SERVICE (CONTINUED) 5000-23100 SUMMARY OF CHANGES(CONTINUED): PERSONNEL CURRENT BENEFITS 2005 SALARY + 3.5% TOTAL EMT- Basic $ 30,230 $ 10,581 $ 40,811 EMT- Basic $ 30,230 $ 10,581 $ 40,811 EMT - Basic $ 30,230 $ 10,581 $ 40,811 TOTAL $ 90,691 $ 31,743 $ 122,433 Re-chassis of two ambulances is budgeted at $144,000. This is consistent with the five vehicle proposal from 2004 and completes our five year fleet replacement plan. The re-chassis cost will be funded 50% by fees and 50% by State of Colorado EMS Provider Grants. The completion of Phase 3 of the Field Data Collection Program with interface to the Accounts Receivable System is requested. This includes the interface of the Pre-hospital 12 Lead Cardiac Program to the HealthWare Field Data Collection Program. These projects will require $20,000 for computer hardware, (1 additional computer at the NCMC Emergency Services Room), and installation and software upgrades to complete this project. The capital medical equipment request includes funding of$53,955 for new cots, lock downs, stair chairs and scoop stretchers throughout the fleet. This will be done by signing a three(3)year lease on this equipment which will include all maintenance on the equipment. This will create a monthly cost of$1,632 and replacement on a 3 year scheduled lease and move this capital purchase to the operational line of the budget. Training of $16,000 is requested to support the contracting of two employees, (if needed) per calendar year to attend Paramedic Training Centers/Programs in Denver Colorado. There continues to be a shortage of qualified applicants to fill personnel openings that occur throughout the year. Internal candidates have proven to be the best long term solution. This creates one open position that will continue to be covered by part time staff. State EMS Provider Grants will provide $5,000 towards the purchase of training equipment for the Paramedic Services Training Program. A proposed 10% rate increase is requested. Gross revenues are $12,215,459 with a contra-revenue for Medicare/Medicaid adjustments of$6,000,000. A State EMS Provider grant of $79,189 is also included in the revenues. OBJECTIVES: 1)To keep the Ambulance Service on a self-supporting (zero subsidy)basis; 2) To maintain maximum possible collection ratios; and 3) To develop stable revenue sources. 403 PARAMEDIC SERVICE (CONTINUED) 5000-23100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Total Calls For Service 10,650 10,969 12,384 # Patients Evaluated/Treat/Air Transport 780 800 1,009 #Transported Patients 7,284 7,500 9,003 Total Transport Mileage 52,152 53,717 68,436 # Dry Runs: No Patient/Cancelled 2,832 2,916 3,281 Efficiency Measures FTE's per 10,000/capita 2.014 1.905 2.110 Per capita cost (county support) - $1.62 $0.00 $0.00 Receipts/Charges Ratio w/contractual 47% 47% 39% Receipts/Charges Ratio w/o contractual 61% Effectiveness Measures (desired results) Fractile Emergency Response Times (<9 minutes 90% of calls) -Weld County 63% 75% 75% Fractile Routine Response Times (<15 minutes 90% of calls) - Weld County 90% 90% 90% FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The additional staff are needed to keep up with the growing call volume in the county as it grows. The other line items are also justified to support the services being provided. Revenues and bad debt are shown differently in this budget with Medicare/Medicaid adjustments ($6,000,000) shown as a contra revenue account as opposed to a bad debt. This better classifies the revenue adjustment and better shows the true bad debt amount. The last two years the Paramedic Service has turned the financial picture around with a positive cash flow that no longer requires General Fund subsidy. Recommend approval of the proposed 10% rate increase. BOARD ACTION: 404 MOTOR POOL IGS FUND SUMMARY OF REVENUE 2006 ACCOUNT NUMBER 2005 2006 2006 2006 FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL INTERGOVERNMENTAL REVENUE 6000 96300 4340 GRANTS 150,500 0 0 0 CHARGE FOR SERVICES 6000 96300 4410 CHARGE FOR SERVICES 3,326,333 3,516,709 3,516,709 0 MISCELLANEOUS 6000 96300 4680 OTHER 2,060,773 2,200,00O 2,200,000 0 6000 96300 4810 GAIN LOSS ON SALE 326,400 370,000 370,000 0 TOTAL MISCELLANEOUS 2,387,173 2,570,000 2,570,000 0 TOTAL MOTER POOL IGS FUND 5,864,006 6,086,709 6,086,709 0 4:- 0 U' MOTOR POOL IGS FUND SUMMARY OF EXPENDITURES 2006 ACCOUNT# 2005 2006 2006 2006 FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL 6000 17550 VEHICLE REPLACEMENT 2,419,310 2,501,000 2,501,000 0 6000 96300 COUNTY SHOP 5,387,106 5,716,709 5,716,709 0 TOTAL MOTOR POOL IGS FUND 7,806,416 8,217,709 8,217,709 0 0 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Administration -- 6000-96300 DEPARTMENT DESCRIPTION: Centralized motor pool support for Weld County. Contract for fleet maintenance is included in this budget unit. M1 • 0 Y ACTUAL BUDGETED =REQUESTED RECOMMEND RESOURCES LAST FY CURRENT NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 1,228,636 1,377,308 1,440,000 1,440,000 Purchased Services 1,789,464 1,795,721 1,941,000 1,941,000 Fixed Charges 2,157,117 2,214,077 2,335,709 2,335,709 Capital 0 0 0 0 Gross County Cost $ 5,175,217 $ 5,387,106 $ 5,716,709 $ 5,716,709 Revenue 5,158,660 5,864,006 6,086,709 6,086,709 Net County Cost $ 16,557 $ -476,900 $ -370,000 $ -370,000 Budget Positions - - - - - - - - SUMMARY OF CHANGES: Supplies reflect an increase of$62,692,which is caused by the rising fuel cost and small items of equipment; purchased services has increased by $145,279 to allow for potential price increases with the new fleet management bid and contract; and fixed charges are up$121,632 for depreciation cost. Offsetting revenues increase$222,703, which includes an increase of sale revenue of$370,000. OBJECTIVES: Provide most efficient and economical means of vehicle maintenance for the county departments through privatization. 407 IS MOTOR POOL ADMINISTRATION (CONTINUED) 6000-96300 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of work orders issued 6,864 6,700 6,900 Number of service/maintenance orders per technician 71.5 69.8 71.8 Efficiency Measures FTE's per 10,000/capita .53 .51 .49 Work orders issued per FTE 624 609 612 Effectiveness Measures (desired results) Customer satisfaction survey Good Good Good Labor Shop Rate (per hour) $42.94 $44.23 $46.76 Number of mechanics to vehicle/equipment ratio 63.75 65.00 65.50 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Fuel costs are impacting this budget with offsetting revenues from user departments. Once a new fleet maintenance contract is determined for the shops, this budget may have to be adjusted in the final budget. BOARD ACTION: 408 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: IS - MOTOR POOL BUDGET UNIT TITLE AND NUMBER: Motor Pool Equipment -- 6000-17550 DEPARTMENT DESCRIPTION: Use of funded depreciation to acquire vehicles for county use. `=ACTUAL"° BUDGETED , REQUESTED ' RECOMMEND ',RESOURCES', LAST FY,, CURRENT-FY: :NEXT FY 'NEXT FY , Personnel Services $ 0 Supplies 0 Purchased Services 0 Fixed Charges 0 Capital 2,027,300 2,419,310 2,501,000 2,501,000 Gross County Cost $ 2,027,300 $ 2,419,310 $ 2,501,000 $ 2,501,000 Revenue 0 0 Net County Cost $ 2,027,300 $ 2,419,310 $ 2,501,000 $ 2,501,000 Budget Positions - - - - - - - - SUMMARY OF CHANGES: See listed equipment on next page OBJECTIVES: N/A FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 409 IGA EQUIPMENT Request Recommend Approved Sheriff: Patrol Vehicles (14) $ 294,000 $ 294,000 Patrol Vehicles SUV (1) 23,000 23,000 Unmarked (3) 45,000 45,000 Mid-size 4 door (2) 30,000 30,000 Pickup 4 X 4 (1) 20,000 20,000 Transport Van (1) 30,000 30,000 Human Services: Wheelchair Vans (full size) (2) 88,000 88,000 Wheelchair Vans (small) (2) 84,000 84,000 School Bus Vans (4) 172,000 172,000 Planning: Pickup 4 X 4, 1/2 ton (1) 15,000 15,000 Building Inspection: Pickup 4 X 4, 1/2 ton (1) 15,000 15,000 District Attorney: Investigation (1) 15,000 15,000 Health: Pickup 1/2 Ton (2) 30,000 30,000 Pickup 3/4 Ton (1) 20,000 20,000 Engineering: Pickup 4 X 4 (1) 21,000 21,000 Mid-sized SUV (1) 20,000 20,000 Noxious Weed: Pickup, 1/2 ton, extended cab (1) 15,000 15,000 Public Works: See Basic List 1.564.000 1,564,000 Total $ 2,501.000 $ 2,501,000 410 2006 PROPOSED EQUIPMENT REPLACEMENT-PUBLIC WORKS Revised 6/28/05 m excel/mona/EguipmentReplacemeantWorksheets/06ProposedEguipreplacement ' �IVISQ enF, spp _ a. + i . 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'2 ,x n, ,`, p % i" , •, s '� „. ad„.„,,,,„„,,,,-• Trucking 1 Truck Tractor, class 8, 18 sp. 530 hp diesel, air ride $90,000 1 13 sp.Truck Tractor tandem w/5th wheel $80,000 315,14 0;0351tg88 f laeYc Tutoe ,r�ritsUtd'gQ" DEyfto`, autto t I S )`G4£000,M'1 00:4205404..01 'dl 0 t o' gr' DI p f4r4 c f ; 3 '30aZa4 1l ahei reatitt to ateent4 9 " is ; 1f 11O4110 a5M8,4110, 0©Q+a ka₹fe' frAs"fr SO Div` ATAfibn , 5 1" . 01."11$15;1000,1W, , 2 Tandem Axle, Single Hopper, 22 cu yd Belly Dump Trlrs $64,000 :'601.9.(7 8,115$Jl durrl ff' • 4 . 4;900 ' : 3T atio9 61'fpe5I ®, t' that m: =' 1'& 1 1/2 ton ext cab 4X4,8 cyl standard short body Pickup $23,000 k1,540A00 Pr03pic Ptitair ,I Fr st,.g 0„W $: 1'52300206511" T-'S to' racoon " ? ,, ,' rrt. a, s;=_. ft741:000'C+:' Sub-Totals $257,000 $37,000 Graders 3 Motor Graders $495,000 2008 X99,5 GbtItink N ORA F 1 $65;000 ' `16,82g06.61tiO 5*atIW4tY 4 'ptri.l00a. • ': $651000 15320t18663'5;95>k6a"111,7#9 Oj$Moto Tr G llef Mb - •.1.$65"0'00 ' 1 1/2-Ton 4X4 Pickup _ $21,000 .2 4oA8 s6Z McaN o; War l • $22000, 1,1 22005aftt rigait P[ok'iliSl Creel in rtt $a ""e,R " NAV . Sub-Totals $516,000 $197,000 Mining 1 Cat D-8 Dozer $442,000 15%.0906 t98ft`1"G^'aflD-7 art 4 :" 5821000:*':a Sub-Totals $442,000 $82,000 Admin 1 1/2 ton cab 8 cyl $20,000.00 N52 8908, B passe g : a Sub-Totals $20,000 $1,000 Bridge 1 15410050 Tractor w/wet kit, from Jay _ N/A 1 1/2 Ton 4X4 ext cab 8 cyl pickup $25,000 tt5'22f•11')9,9 OONGMC pick y Fe_g' 'cab"Ion"gboxt` „; .�- ' rh s' ;1 . :$81.0.001.M- 1 1 ton 4X4 regular cab longbox $25,000 22e0:07t8' ;997AEN'`5.:0 . _ .." : .»r r, X x'. '3,'+�a<,, , 6;1100,-"4:1# 1 Tandem Axle Dump w/Auger Spreader& Plow $110,000 I 6003:8 1;9.92 Ta}ide h legba' redffandel wfpldW7.090001 Ili $10,000 : 1 Tandem Tractor w/Wet Kit for Water Hauling $76,000 tl14003939g11L0pA 5,000' 1 Self-propelled Compactor $35,000 df"60i`k':aWit1'l '59ateTeg elaaM .,axs}s , ,flSI 11 s.J a """ ; $7d;000'!-I Sub-Totals $236,000 $29,000 Maint-Supt 1 1/2 Ton 4x4 ext cab 8 cyl $25,000 5239038 4,99661.52a`Og{ 1`4 {flm ar,,@g2,1Juiie05p.a sad .. ,ir $11;00044,1S, 1 8 Ton Utility Trailer $8,000 ¢ti584;009211"0f9b51Be"aG"e"" TaillzTraile: • It as :, , r,..:."?i$500.m * 1 Rubber-Tired Roller comparable to Hyster 530 A $60,000 ,sozo903' f990Ilysfer I T 10,000PT,' Sub-Totals $93,000 $11,500 GRAND TOTALS $1,564,000 $357,500 Ending Balance $1,206,500 GOAL $1,207,680 411 Hello