HomeMy WebLinkAbout20052989.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 8.000, BUSINESS
OFFICE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revision to Section 8.000, Business
Office Policies and Procedures, for the Department of Social Services Operations Manual, and
WHEREAS,after review,the Board deems it advisable to approve said revision, a copy of
which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the Revision to Section 8.000, Business
Office Policies and Procedures for the Department of Social Services Operations Manual, be, and
hereby is, approved.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 10th da of October, A.D., 2005.
ki led La BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
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ATTEST: Au, `IJr �II "V '40 EXCUSED
William H. Jer Chair
Weld County Clerk to the ✓[� ; ,
/ M. e, 3 Pro-Tem
BY: 4�' C i\ Oil C 4S4t
�tputy Cl- k to the Boa R ��
David E. Long v
AP D AS T QR • EXCUSED u{
AS,
Robert . Masden
o / Attorney ! -cm P
Glenn aad
Date of signature: j4'105
2005-2989
SS0032
00 , /V-17 -03
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DEPARTMENT OF SOCIAL SERVICES
P.O. A BOX
GREELEY, CO. 80632A
Website: www.co.weld.co.us
' Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
O
COLORADO
MEMORANDUM
TO: William H. Jerke, Chair Date: October 6, 2005
FR: Judy A. Griego, Director, Social Services _Y444,I. O +Lr
/ J U
RE: Revision to Section 8.000, Business Office Policies and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval is a revision to Section 8.000, Business Office Policies and
Procedures, Weld County Depaihuent of Social Services Operations Manual. This revision was
reviewed at the Board's Work Session held on October 4, 2005.
The revision is to Section 8.300, Purchasing Card(P-Card)Program, to replace its current
purchasing policies for the Chafee Foster Care Independence Program(CFCIP) with the Weld
County Purchasing Card(P-Card)Program Policy and Procedures Manual, dated June, 2005.
This revision will bring the Department into compliance with the County's P-Card Program.
If you have any questions,please telephone me at extension 6510.
2005-2989
Business Office Policies and Procedures
8.300 Purchasing Card (P-Card) Program
Added 3/04 A. All purchases must be in accordance with the Weld County Purchasing
Revised 10/05 Card (P-Card) Program Policy and Procedures Manual dated June, 2005.
B. The Director or his/her designee must approve all purchases made with
the P-cards. For the Chafee program, the designee is the Chafee SS
Manager 2.
C. No personal purchases will be allowed with the P-cards.
D. Any purchase that does not have a receipt will be considered an employee
purchase and the Department must be reimbursed for that expenditure.
E. If the card is lost or stolen, it must be reported immediately to Wells Fargo
Customer Service at 1-800-932-0036. Immediately after reporting to
Customer Service, you must inform your P-Card Administrator, Barb
Bunch at 970-356-4000 ext. 4445.
F. Purchases are limited to the following two areas, not included
elsewhere in the policies:
1. Building maintenance and supplies not covered by County
Building and Grounds or other county means.
2. Chafee Independent Living Program.
G. Cards and limits will be setup for the following positions:
1. General Management Assistant III for building related services
a. $100.00 single purchase limit
b. $500.00 monthly purchase limit
2. Caseworker III- for the Chafee Program
a. $500.00 single purchase limit
b. $3,000.00 monthly purchase limit
H. Requests for changes of single purchase limits or monthly purchase
limit will be handled through the P-Card administrator.
Adm/manual/8.000.ajc
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