HomeMy WebLinkAbout20053598.tiff RESOLUTION
RE: APPROVE TASK ORDER OPTION TO RENEW LETTER #2 FOR THE COLORADO
ABSTINENCE EDUCATION COMMUNITY IMPLEMENTATION GRANT AND
AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with a Task Order Option to Renew Letter#2
for the Colorado Abstinence Education Community Implementation Grant between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on
behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment, commencing January 1, 2006, and ending
December 31, 2006, with further terms and conditions being as stated in said task order, and
WHEREAS,after review, the Board deems it advisable to approve said task order, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Task Order Option to Renew Letter#2 for the Colorado Abstinence
Education Community Implementation Grant between the County of Weld,State of Colorado,by and
through the Board of County Commissioners of Weld County, on behalf of the Weld County
Department of Public Health and Environment,and the Colorado Department of Public Health and
Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said task order.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 12th day of December, A.D., 2005.
,ash BOARD OF COUNTY COMMISSIONERS
1 �� �\L 1 1_ /N WELD COUNTY, COLORADO
ATTEST: fat, I / ..- Le-.ora `n �� Li
I i .� '( ;10 — .m aaliam H. J ke, Chair
:;;
to the 1++- . r�` �� � � ci V M ile, Pro- em/arl • lo the Boaid
D 'd E. Long
AP D AS •
Robert D. a den
ounty Attorney /deieleg
Glenn Vaad
Date of signature: 12-17 -Q/05
2005-3598
HL0032
(*( ; i`7Q-(30--c-(1) O/ -D5--aC'
Memorandum
80Thes (‘, TO: William H. Jerke, Chair
Board of County Commissioners
Ripe.
FROM: Mark E. Wallace, MD, MPH, DirectorDepartment of Public Health and Environment
COLORADO DATE: December 8, 2005
SUBJECT: Colorado Abstinence Education
Community Implementation Grant
Enclosed for Board review and approval is a task order option to renew letter for the
Colorado Abstinence Education Community Implementation Grant. This option to
renew letter between Weld County and the Colorado Department of Public Health and
Environment awards $65,000 of Federal pass through funding for the term of
January 1, 2006 through December 31, 2006.
The Weld County Department of Public Health and Environment will use this funding to
implement programs including WAIT training, Art of Loving Well training, Quincinera
and sexual cessation counseling that will reduce teen sexual activity and the subsequent
consequences of premarital sex in Weld County. Program funding will also be used to
increase parental involvement and communication between parents and their children
about the benefits of delaying sexual activity until marriage.
I recommend your approval.
Enclosure
2005-3598
TASK ORDER OPTION TO RENEW LETTER
November 21,2005
Task Order Option to Renew Letter Number Q2. Contract Routing Number 06 FLA 00813
State Fiscal Year 2006-2007 Abstinence Education Proeram(EDO-ABSTIN1
This Task Order Option to Renew Letter is issued pursuant to paragraph F. of the Master Contract identified by
contract routing number 05 FAA 00054 and paragraph C. of the Task Order identified by contract routing number
04 FAA 00391 and contract encumbrance number PO FAA PSD0400391. This Task Order Option to Renew Letter
is between the COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT and BOARD
OF COUNTY COMMISSIONERS OF WELD COUNTY(a political subdivision of the state of Colorado)for
the use and benefit of the Weld County Department of Public Health and Environment. The Task Order has
been amended by Task Order Option to Renew Letter 01 contract routing number 05 FLA 00347 if any. The Task
Order,as amended, if applicable, is referred to as the"Original Task Order". This Task Order Option to Renew
Letter is for the renewal term of January 1,2006,through and including December 31,2006. The maximum
amount payable by the State for the work to be performed by the Contractor during this renewal term is Sixty-Five
Thousand Dollars ($65.000.001 for an amended total financial obligation of the State of ONE HUNDRED
NINETY-FIVE THOUSAND DOLLARS.($195,000.00). This is an increase of Sixty-Five Thousand Dollars
f$65,000.00)of the amount payable from the previous term. The Work Plan and Budget for this renewal term is
incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment 2"and"Attachment
3". The first sentence in paragraph C. of the Original Task Order is modified accordingly. All other terms and
conditions of the Original Task Order are reaffirmed. This Task Order Option to Renew Letter is effective upon
approval by the State Controller,or designee,or on January 1,2006,whichever is later.
Please sign,date,and return all four(41 originals of this Task Order Option to Renew Letter by December 21.
2005 to the attention of: Peggy Becker,Colorado Department of Public Health and Environment,Mail Code
PSD-MCH-A4,4300 Cherry Creek Drive South,Denver,Colorado 80246. One original of this Task Order
Option to Renew Letter will be returned to you when fully approved.
BOARD OF COUNTY COMMISSIONERS STATE OF COLORADO
OF WELD COUNTY Bill Owens,Governor
(a political subdivision of the state of Colorado)
the use and benefit of the
Weld County Departmentt of Public Health and Environment
By: ' k y B _ £ 1Zc.p-c t
Name: William H.Jerke WS 12 2005 o e E}2cutive Director
Title: Chair ofBOCC. DEPARTMENT OF PUBLIC HEALTH
FEIN: 84-6000813 AND ENVIRONMENT
PROGRAM PROVAL:
X9,I-
By:
int
4101
{ .y T 're 'j 7nlatiJ
*ft 1' r' r e :oar•
lerk to a Board
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts.This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it.The contractor is not authorized to
begin performance until the contract is signed and dated below.If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
TE CONTROLLER:
WELD COUNTY DEPARTMENT OF Leslie M.Sh etel
PU L:C HEALTH ANp F IRONM�If4T By:
BY: V�/\GA VV. ��/S/�hI"// Date:
Mark E. Wallace, MD, MPH•Director
Revised:11/5/04
07005-3s9CP
Attachment 2
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31,2006,provide at least 100 presentations to residents, in Weld County,to promote abstinence until marriage as a healthy, realistic
goal.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Contact and distribute information about December 31, Abstinence Staff #of flyers,advertisements Complete distribution of
the services we provide through the Weld 2006 and contacts services available through the
County Abstinence Education Program to abstinence program
youth serving organizations in Weld
County,especially schools in the county.
Implement 100 presentations. December 31, Abstinence Staff Unduplicated client counts Post evaluations of the
2006 presentations
Page of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31,2006,promote at least five(5)activities for teenagers during Weld County's Abstinence Awareness Week and promote
participation in the state-wide Abstinence Awareness Campaign.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least five(5)activities February 28,2006 Abstinence Staff #of flyers,advertisements, Planning meeting minutes and
for youth during Abstinence Awareness contacts and planning completion of organization and
Week in Weld County. meeting agendas advertisement of events
Host five(5)abstinence presentations February 28,2006 Abstinence Staff Speaker contract, Post survey of youth attending
within schools,youth groups,and/or other unduplicated client counts the presentations
youth serving community organizations and conference attendance
throughout Weld County during sheets
Abstinence Awareness Week.
Page 2 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31,2006,at least 83%of Weld County school districts will be exposing their students to the A-Fl compliant curriculum, WAIT
Training and/or The Art of Loving Well.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Organize and facilitate a variety of December 3I, Abstinence Staff Number of technical Complete pre/post observation
technical assistant discussions that will be 2006 assistance visits and and conference with trained
attended by a grand total of 30 teachers unduplicated client counts teachers
who are trained in WAIT Training and/or
The Art of Loving Well.
Encourage previously trained teachers December 31, Abstinence Staff and Contacts with the teachers, Results from teacher meetings
(Program Partners)to provide a minimum 2006 Program Partners unduplicated client counts and Pre/post Classroom
of 10 hours of curricula based abstinence and student attendance surveys
education sessions to the same set of records
participants.
Page 3 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1—December 31,2006
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31,2006, facilitate sexual cessation counseling to 50%of teenage clients who participate in the STD and/or Family Planning Clinics
at the WCDPHE.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Educate and disseminate informational December 31, Sexual Cessation Nurse Copies of brochures and Tracking sheets of individuals
brochures to the nurses of WCDPHE that 2006 distribution list receiving counseling
includes information about sexual cessation
counseling and the new services that will
be provided through the Abstinence
Program and the sexual cessation
counseling nurse.
Encourage nurses at WCDPHE to refer December 31, Sexual Cessation Nurse #of contacts Tracking sheets of individuals
their clients to the sexual cessation nurse 2006 receiving counseling and who
for individual counseling, referred them
Page 4 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To reduce teenage sexual activity and the subsequent consequences of premarital sex in Weld County.
Objective(s): By December 31,2006,at least 25%of the teenagers that receive sexual cessation counseling at the WCDPHE will participate in additional
abstinence and relationship education.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and organize support group meetings December 31, Sexual Cessation Nurse #of contacts,logistical Completion of organization of
for sexually active youth to be held at 2006 details of location and sexual cessation education
prevalent schools. schedule of meetings sessions
Develop and disseminate reminder cards to December 31, Sexual Cessation Nurse Copies of cards Tracking sheets for sexual
distribute to teens who are receiving sexual 2006 cessation clients
cessation counseling to attend the
additional educational sessions.
Host educational sessions at the prevalent December 31, Sexual Cessation Nurse Unduplicated client counts, Post survey of educational
schools. 2006 sign-in sheets and meeting session
agendas
Page 5 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To increase parental involvement and communication between parents and their children in regards to the benefits of waiting for sexual activity until
marriage.
Objective(s): By December 31,2006,provide at least ten(10)abstinence education presentations for parents in Weld County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least ten(10) December 31, Abstinence Staff #of flyers,advertisements Completion of organization
abstinence education presentations for 2006 and contacts and advertisement of event
parents.
Host at least ten(10)abstinence education December 31, Abstinence Staff Unduplicated client counts Post presentations evaluations
presentations for parents. 2006 and sign-in sheets
Page 6 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1—December 31,2006
GOAL: To increase parental involvement and communication between parents and their children in regards to the benefits of waiting for sexual activity until
marriage.
Objective(s): By December 31,2006,host at least one(1)purity workshop for parents during Weld County's Abstinence Awareness Week.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least one(1)purity February 28,2006 Abstinence Staff #of flyers, advertisements Completion of organization
workshop for parents during Abstinence and contacts and advertisement of event
Awareness Week in Weld County.
Implement at least one(1)purity workshop February 28,2006 Abstinence Staff Unduplicated client counts Post survey of parents
for parents during Abstinence Awareness and sign-in sheets attending event
Week in Weld County.
Page 7 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 3l,2006
GOAL: To increase parental involvement and communication between parents and their children in regards to the benefits of waiting for sexual activity until
marriage.
Objective(s): By December 31,2006,host at least four(4)parent presentations during Talk to Your Kids about Sex Month in Weld County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Plan and advertise at least four(4) October 31,2006 Abstinence Staff #of flyers,advertisements Completion of organization
presentations for parents during Talk to and contacts,speaker and advertising of events
Your Kids about Sex Month in Weld contract
County.
Partner with local WAIT Trained October 31,2006 Abstinence Staff #of flyers,advertisements Completion of organization
community to disseminate promotional and contacts and advertising of events
items for Talk to Your Kids about Sex
Month in Weld County.
Implement at least four(4)presentations October 31,2006 Abstinence Staff Unduplicated client counts Post surveys after the events
for parents during Talk to Your Kids about
Sex Month in Weld County.
Page 8 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To increase the prevalence of community-based,medically accurate,age-appropriate sexual abstinence messages in Weld County communities.
Objective(s): By December 31,2006,assist at least three(3)community organizations in implementing a series of Rites of Passage workshops for Latino youth
and their parents.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Train at least three(3)interested Weld December 31, Bi-lingual Abstinence Unduplicated client counts Complete organization and
County youth serving organizations, 2006 Program Coordinator and sign-in sheets implementation of training and
including faith-based professionals,in the and Abstinence Staff training evaluations
Rites of Passage Program who will
collaborate with WCDPHE.
Assist at least three(3)community December 31, Bi-lingual Abstinence #of series hosted by Completion of workshops and
organizations in implementing a series of 2006 Program Coordinator community organizations post-evaluations of parents and
three(3)consecutive 10-15 hour and Abstinence Staff students
workshops.
Support community organizations with December 31, Bi-lingual Abstinence #of series hosted by Completion of workshops and
materials and supplies for workshops. 2006 Program Coordinator community organizations post-evaluations of parents and
and Abstinence Staff students
Support community organizations with December 31, Bi-lingual Abstinence #of flyers,advertisements Completion of workshops and
media materials for workshops. 2006 Program Coordinator and contacts post-evaluations of parents and
and Abstinence Staff students
Page 9 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To increase the prevalence of community-based,medically accurate,age-appropriate sexual abstinence messages in Weld County communities.
Objective(s): By December 31,2006,at least ten(10)community organizations, serving youth, will promote the abstinence message in Weld County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Contact and distribute information about December 31, Abstinence Staff #of flyers, advertisements Complete distribution of
the services we provide through the Weld 2006 and contacts services provided to youth
County Abstinence Education Program to programs
youth serving organizations in Weld
County.
Implement abstinence events in December 31, Abstinence Staff Unduplicated client counts Post evaluations of
collaboration with youth serving 2006 presentation and/or service
organizations in Weld County. provided
Continue to educate staff of youth serving December 31, Abstinence Staff #of flyers,advertisements Registration forms of those
organizations in Weld County through 2006 and contacts who decided to attend the
abstinence education and trainings. trainings
Page 10 of 13
Work Plan
Name of Organization: Weld County Department of Public Health and Environment,Abstinence Education Program
Year Two Grant Period: January 1 —December 31,2006
GOAL: To increase the prevalence of community-based,medically accurate, age-appropriate sexual abstinence messages in Weld County communities.
Objective(s): By December 31,2006,educate and disseminate abstinence information to at least five(5)youth serving medical facilities in Weld County.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Create and disseminate abstinence sexual December 31, Sexual Cessation Nurse Distribution list Complete distribution of
health packets. 2006 packets
Visit five(5)youth serving medical December 31, Sexual Cessation Nurse #of facilities visited and Contact list/database
facilities. 2006 contact list
Create a sexual cessation overview December 31, Sexual Cessation Nurse Development of presentation Completion of presentation
presentation for lunch-n-learns 2006 and Abstinence Staff
Encourage medical personnel to attend a December 31, Sexual Cessation Nurse Promotional info distributed Presentation sign-in and post-
presentation overview of sexual cessation. 2006 and contact list evaluations
Refer interested medical personnel to December 31, Sexual Cessation Nurse #of medical personnel #of medical personnel trained
www.waittraining.com for further sexual 2006 registered for further •
cessation training opportunities. training
Survey the interest of developing a medical December 31, Sexual Cessation Nurse Include"interest"cards in Completed"interest cards"
board. 2006 medical packets received
Page 11 of 13
Work Plan
II
Name of Organization: Weld County Department of Public Health and Environment
Year Two Grant Period: January 1 —December 31,2006
GOAL: To increase the prevalence of community-based,medically accurate,age-appropriate sexual abstinence messages in Weld County communities.
Objective(s): By December 31,2006,expand the existing social norming media campaign to educate Weld County residents about the abstinence message.
Activities to Meet the Objective By When Person Responsible Monitoring Process Evaluation Process
Expand the development of and continue to December 31, Abstinence Staff #of flyers,advertisements Completion of updates and
advertise our fun,interactive,educational 2006 and contacts advertising and a"hit-counter"
website that contains a vast amount of on the actual website
updated information that contains
components for teenagers,parents,
teachers,youth pastors,and healthcare
professionals.
Advertise print ads in high school December 31, Abstinence Staff #of advertisements and list Completion of the running
newspapers in Weld County throughout the 2006 of school newspapers who time for the newspaper ads
school year. advertised for the WCDPHE
Place abstinence messages on theatre slides December 31, Abstinence Staff Contract with theatre Completion of the showing of
during peak times throughout the year. 2006 the theatre slides
Page 12 of 13
Distribute a quarterly updating newsletter December 31, Abstinence Staff #of quarterly newsletters End-of-the-year evaluation of
to program partners and interested Weld 2006 sent and a copy of the the newsletter
County residents in order to maintain the mailing list
county-wide effort of abstinence
promotion.
Order and make available, upon request,a December 31, Abstinence Staff Inventory list and request Inventory year-end-count and
variety of brochures,pamphlets,posters 2006 forms completed request forms
and other printed materials to Weld County
residents.
Dispense brochures, pamphlets and posters December 31, Abstinence Staff Distribution list Complete delivery of the
to schools and other youth organizations 2006 printed material
throughout Weld County.
Page 13 of 13
• Attachment 3
APPLICATION BUDGET AND/OR EXPENDITURE REPORT FORM
APPLICANT: Weld County Department of Public Health and Environment FOR THE PERIOL 1/01/06 TO 12/31/06
PROJECT:ABSTINENCE EDUCATION PROGRAM
Annual No.of Total SOURCE OF FUNDS
Applicant& Requested I
Salary Months Amount Other Received
Rate Budget FTE Required Match from CDPHE
PERSONAL SERVICES:
.75 FTE Health Educaiton Specialist $34,117.43 12 75% $34,117.43 $34,117.43
.75 FTE Health Educaiton Specialist $35,136.67 12 75% _ $35,136.67 $35,136.67
.50 FTE Community Health Nurse l $24,045.04 12 50% $24,045.04 $24,045.04
.05 FTE Office Tech $1,483.85 12 5% $1,463.85 $1,463.85
.05 FTE Supervising Personnel $2,970.27 12 5% $2,970.27 $2,970.27
Contractual/Fee for Service $18,500.00 $18,500.00 $18,500.00
Fringe Benefits: Rate=32.82% 532,076.06 $32,076.06 $24,184.48 $7,891.58
Total Personal Services $148,309.32 $116,372.70 $31,936.62
OPERATING EXPENSES(whlch are not part of indirect):
Rites of Passage Program $2,750.00 $0.00 $2,750.00
WAIT Training Technical Support $300.00 $0.00 $300.00
Sexual Cessation $1,500.00 $0.00 $1,500.00
Abstinence Awareness Week Events $2,000.00 $0.00 $2,000.00
Community Empowerment $7,500.00 $0.00 $7,500.00
Weld County Media Campaign $8,830.32 $0.00 $8,830.32
Abstinence Education Incentives/Promotional Items $1,000.00 $0.00 $1,000.00
Miscellaneous Operating Expenses $5,700.00 $5,700.00 $0.00
Total Operating $29,580.32 $5,700.00 $23,880.32
EQUIPMENT
Small Items of Equipment $600.00 $600.00 $0.00
Total Equipment. $600.00 $600.00 $0.00
TRAVEL(In-state/Out-state)8 Meetings
Local Travel $3,223.00 $2,400.00 $823.00
Total Travel, $3,223.00 $2,400.00 $823.00
Total Direct Costs(Personal Services+Operating+Travel+Contractual) $181,712.64 $125,072.70 $56,639.94
ADMINISTRATIVE/INDIRECT COST
At 14.78% $8,360.06 $0.00 $8,360.06
•
Total Administrative/Indirect Costa $8,360.06 $0.00 $8,360.06
TOTAL PROJECT COST $190,072.70 $125,072.70 $65,000.00
'Source of funding for"Other"(Match or In-kind)
Weld County Board of County Commissioners $125,072.70
$
$
$
TOTAL a
May the NON FEDERAL funds be used as match? YES X NO
Signature of Authorized Representative Date
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