HomeMy WebLinkAbout20052764 RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR PRESCHOOL SERVICES
AND AUTHORIZE CHAIR TO SIGN -WELD COUNTY SCHOOL DISTRICT RE-8
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Preschool Services between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Weld County School District RE-8, commencing
July 29, 2005, and ending July 28, 2006, with further terms and conditions being as stated in said
agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Preschool Services between the
County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld
County, on behalf of the Department of Human Services, Family Educational Network of Weld
County, and Weld County School District RE-8 be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 14th day of September, A.D., 2005, nunc pro tunc July 29, 2005.
BOARD OF COUNTY COMMISSIONERS
EL, ���'I/" f
WELD COUNTY, COLORADO
1161 �.�•�%. : � William H. rke, Chair
Clerk to the Board
fiCitb
® M. . ile, Pro-Tem
' �
eputy 9erk to he Board
David . o
APP AS
Robe D. Masde
County Attorney
Glenn Vaad
Date of signature: 9)73105
2005-2764
0() i 0Z6-4:40 HR0076
MEMORANDUM
f& a DATE: September 8, 2005 I TO: Board of County Commissioners
Wi`�C FROM: Walt Speckman, Executive Director
COLORADO SUBJECT: Purchase of Services Agreement between FENWC and
Weld County School District Re-8.
Presented for approval before the Weld County Board of County Commissioners is a
Purchase of Services Agreement between FENWC and Weld County School District Re-
8, hereinafter referred to as "School District Re-8".
FENWC agrees to provide preschool services for 180 children in "School District Re-8"
At Twombly and Butler Elementary Schools. School District Re-8" will reimburse
FENWC for the salaries of 4.5 preschool teachers, 4.5 teacher assistants, 4.5 lunch
aides and one Center Director as well as provide classroom materials.
The term of this agreement is from July 29, 2005 through July 28, 2006.
If you have any questions, please contact Janet Flaugher, Director, at 353-3800, ext.
3340.
2005-2764
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 17th day of June, 2005, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human Services'
Family Educational Network of Weld County, hereinafter referred to as "FENWC", and Weld
County School District Re-8, hereinafter referred to as "School District Re-8.
WITNESSETH:
WHEREAS, School District Re-8 provides public education to the students of the Weld
County District Re-8, and
WHEREAS, School District Re-8 receives funding and authority according to the
Colorado School Finance Act of 1988 to provide quality education to eligible preschool age
children, and
WHEREAS, FENWC receives funding and authority for the Head Start Program, to
provide comprehensive quality education to eligible preschool age children, and
WHEREAS, School District Re-8 has expressed a desire to merge the district's early
childhood program with that of FENWC so that all eligible children may receive a consistent
preschool experience and be better prepared for entry into kindergarten.
NOW, THEREFORE, in consideration of the premises, the parties hereto covenant and
agree as follows:
1. Term of Agreement:
The term of this Agreement is from July 29, 2005, through July 28, 2006.
2. Geographic Areas to be Served:
Early Childhood Education services shall be provided to children who will be eligible to
enroll in School District Re-8.
3. School District Re-8 Responsibilities:
a. Implement the Head Start Program, educational services as defined in the
Head Start Performance Standards, CFR parts 1304.20, 1304.21, 1304.22, 1304.23,
1304.24, and 1308 Services for Children with Disabilities, to include: In
collaboration with each child's parent, and within 45 calendar days of the child's
entry into the program, grantee and delegate agencies must perform or obtain
linguistically and age appropriate screening procedures to identify concerns regarding
a child's developmental, sensory (visual and auditory), behavioral, motor, language,
social, cognitive, perceptual, and emotional skills (see 45 CFR 1308.6(b)(3) for
additional information). To the greatest extent possible, these screening procedures
must be sensitive to the child's cultural background
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b. Provide liability insurance for the children participating in the program.
c. Reimburse FENWC for the yearly salary and benefits, as purchased services, for all
staff hired by FENWC to deliver the early childhood program, with the following
exception: FENWC will pay the salary of one and one-half full-time teachers, one
and one-half full-time teacher assistants and one full-time Center Director.
d. The District will reimburse FENWC for the yearly salary and benefits of a second
Fort Lupton Center Director, who will have oversight of the Colorado Preschool
Program.
e. All employees hired under FENWC auspices will be considered FENWC employees
and will be evaluated under the Weld County system and accountable under such. As
FENWC staff, all early childhood teachers, teacher assistants, lunch aides and Center
Directors will be expected to attend all FENWC meetings, in-services and workshops.
f. Early Childhood Special Education Services will continue to be provided by the
District for District Head Start students identified as in need of services. The Head
Start Mental Health/Disabilities Specialist will be the FENWC contact for the Child
Find process. Teachers and teacher assistants will participate in the IEP process and
implementation as appropriate. The referral process will proceed as defined in the
Head Start Performance Standards, specifically CFR part 1304.20(b)(1). The initial
screening process on eligible preschool children shall be conducted by the District, to
include vision and hearing screening.
g. Provide an early intervention program for preschool age children in need of language
development, to help ensure future academic success.
h. Re-8 will provide space at Twombly and Butler Elementary Schools for 6 classrooms
(12 half-day classes) of preschool children
i. In concert with FENWC, require the implementation of the Head Start model in all
preschool classrooms.
j. Support the implementation of the Head Start Preschool Curriculum — Creative
Curriculum — in all preschool classrooms by purchasing curriculum materials for 3
classrooms.
k. In concert with FENWC, coordinate efforts among school District Re-8 staff,
FENWC staff, and parents to maximize the opportunities for a successful transition of
students and parents into the public school system.
1. Promote active parent participation in their children's education by participating in
the preschool program and by reinforcing concepts in the home that children learned
in school.
m. Provide $1,000 budget for each of 4.5 classrooms per year for the purchase of
adequate classroom supplies, food projects and field trips to enable staff to adequately
implement teaching activities in the classroom at in the home.
n. Provide transportation services for all district transportation-eligible children.
Children must meet Re-8 transportation guidelines in order to receive transportation
services.
o. The District will provide meal services to Head Start children and staff, breakfast and
lunch for morning sessions and lunch and snack for afternoon sessions. Food service
shall be in compliance with Head Start standards, i.e., meals are to be served family
style, meals are to be spaced at a minimum of 2 hours apart; parent input in menu
development is welcomed; menus are made available monthly to the FENWC
nutritionist for review. Breakfast will be provided to FENWC staff at a cost of$1.50
for breakfast, $2.50 for lunch and a maximum of$.65 for snack.
p. The District agrees to assume the cost for breakfasts and lunches for morning and
afternoon sessions. FENWC agrees to pay the School District a maximum of$.65 for
snack for afternoon sessions, not to exceed $8,000 for the school year. Such
reimbursement will be made within three (3) weeks of the receipt of a statement of
such charges from the School District. The School District will submit a bill for food
services to the Weld County Division of Human Services, P.O. Box 1805, Greeley,
Colorado, 80632, by the 10th of the month for services provided during the
preceding month.
q. The District will comply with USDA State and Federal regulations, Nu Menus for
National School Lunch and Breakfast Programs. The District will apply directly to
USDA for reimbursement for each child's meal by type (full paid, free or reduced)
each month. FENWC will not receive USDA reimbursement for these meals.
r. The School District will maintain the following records for FENWC:
1) Snack invoices, sent in monthly to the FENWC Office.
s. The District will collaborate with the FENWC Director and Center Director
regarding school calendar and school activities issues to assure that they are
in agreement about the number of days of child-attendance required by the
Head Start Performance Standards and about information being sent to District
preschool parents.
t. The District's elementary principals will collaborate with the FENWC Program
Director to develop and submit the annual Colorado Preschool Program annual report
and renewal application
4. FENWC Responsibilities:
a. FENWC will secure all early childhood teachers and teacher assistants to
staff the Re-8 preschool classrooms and will pay the salary and benefits of 1.5
full-time teachers and 1.5 full-time teacher assistants.
b. FENWC will hire two (2) Center Directors for the District early childhood
program and will pay the cost of the yearly salary and benefits of one Center
Director. The district will reimburse FENWC for the cost of the yearly salary
and benefits of the second Center Director. The District will participate in the
selection and evaluation of the Fort Lupton Center Directors.
c. All early childhood teachers, teachers assistants and teacher aides will be
employees of FENWC and will be trained, supervised and evaluated by
FENWC. Principals of the elementary schools will provide input into the
evaluation of FENWC staff housed in their building
d. FENWC will train classroom staff to utilize the child's dominant language
for concept development and transfer of the concept into the English
language, with those children who are monolingual in a language other
than English. Staff will use age-appropriate English language acquisition
strategies with English Language Learners.
e. Utilize Creative Curriculum in all preschool classrooms.
f. Provide funding for the supply and equipment, food project and field trip
needs for one and one-half preschool classrooms.
g. Maintain an adequate child/staff ratio to ensure needed individualized
language stimulation. There will be a maximum of 15 children per classroom,
with one teacher and one teacher aide.
h. Coordinate enrollment and placement of children in the Ft. Lupton Program
preschool program with Re-8 administration.
i. Monitor School District Re-8 preschool classrooms for compliance with Head
Start Program Performance Standards.
j. FENWC will maintain the necessary human resources information and files
on Head Start employees and comply with the Colorado Preschool Program
Audits as they occur. In addition, FENWC will provide the human resources
information necessary for the District to comply with the Colorado
Department of Education reporting due by December each year.
k. FENWC will submit an itemized invoice for contract services to the District
by the 20th of each month. The District will provide payment to FENWC by
the 5`h of the following month. Invoices shall be mailed to:
Weld County School District Re-8
Attn: Lynn Warner, Director of Financial Services
301 Reynolds Street
Fort Lupton, CO 80621
1. The FENWC Director will assist the designated District administrative staff in
the development and submission of the annual Colorado Preschool Program
annual report and renewal application.
5. Modification of Agreement:
All modifications to this Agreement shall be in writing and signed by both parties.
6. Assignment:
This Agreement shall be binding upon the parties hereto, their successors, heirs, legal
representatives, and assigns. FENWC may not assign any of its rights or obligations
hereunder without the prior written consent of School District Re-8.
7. Applicable Law:
School District Re-8 agrees to follow policies and procedures of the Head Start
Performances Standards — CFR 1304 & 1308, as construed in accordance with the Head
Start Act of 1998.
8. Assurances:
a. School District Re-8, agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County, and
therefore are not entitled to any employee benefits as Weld County employees, as
a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of School District Ree-8, its employees, volunteers, or agents while
performing this Agreement. School District Re-8, its officers and employees,
shall not be held liable for injuries or damages caused by any negligent acts or
omissions of FENWC, or its employees, volunteers, or agents while performing
functions as described in this Agreement. School District Re-8, shall provide
adequate liability and worker's compensation insurance for all of its employees,
volunteers agents engaged in the performance of this Agreement, as required by
the Colorado Worker's Compensation Act.
Likewise, FENWC, by and through the Board of Weld County Commissioners,
shall provide adequate liability and workers' compensation insurance for all
employees of FENWC engaged in the performance of this Agreement.
c. No officer, member or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. School District Re-8 understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by FENWC.
e. School District RE-8, and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall, on the grounds of race, creed, color,
sex, handicap, or national origin be excluded from participation in, be denied the
benefits of, or be otherwise subjected to discrimination under the approved
Agreement.
f. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty with respect to any
persons not a party to this Agreement.
g. No portion of this Agreement shall be deemed to create an obligation on the part
of the County of Weld, State of Colorado to expend funds not otherwise
appropriated in each succeeding year.
9. Termination:
This Agreement may be terminated at any time by either party giving thirty (30) days
written notice and is subject to the availability of funding.
10. Entire Agreement:
This Agreement constitutes the entire understanding between the parties with respect to
the subject matter hereof, and may not be changed or modified except as stated in
Paragraph 5 herein.
If any section, subsection, paragraph, sentence, clause, or phrase of this Agreement is for
any reason held or decided to be unconstitutional, such decision shall not affect the
validity of the remaining portions. The parties hereto declare that they would have
entered into this Agreement and each and every section, subsection, paragraph, sentence,
clause, and phrase thereof irrespective of the fact that any one or more sections,
subsections, paragraph, sentences, clauses, or phrases might be declared unconstitutional
or invalid.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day and year first herein above set forth.
WELD COUNTY BOARD OF COUNTY WELD COUNTY SCHOOL
COMISSIONERS DISTRICT Re-8
el/ t/(
William H. Jerke, Chairman SEP 1 4 2005 Stephe Wo ruff, School B �rd President
M Payler, Superintendent
ATTEST:
WELD COUNTY CLERK TO THE
BOARD
p ��
By:
Deputy Clerk to the Board
WELD COUNTY DIVISION OF
HU E VIC
W er J. Speckman, Executive Director
920CS ,2 76 it
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