HomeMy WebLinkAbout20053553.tiff NOTICE OF
FINAL READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number#2005-12 was introduced
on first reading on September 7, 2005, and a public hearing and second reading was held on
September 26, 2005. A public hearing and final reading was completed on October 17, 2005, with
changes being made as listed below, and on motion duly made and seconded, was adopted.
Effective date of said Ordinance is listed below.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners, located in the Weld County Centennial Center, 915 10th Street, Third
Floor, Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or
may be accessed through the Weld County Web Page (www.co.weld.co.us). E-Mail messages
sent to an individual Commissioner may not be included in the case file. To ensure inclusion of
your E-Mail correspondence into the case file, please send a copy to charding@co.weld.co.us.
ORDINANCE NO. #2005-12
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS, CHAPTER 5 REVENUE AND FINANCE, AND CHAPTER 6 LAW
ENFORCEMENT, OF THE WELD COUNTY CODE
EFFECTIVE DATE: October 31, 2005
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: October 21, 2005
PUBLISHED: October 26, 2005, in the Fort Lupton Press
• • • • x * • x w • +
Section 6-1-40.D Delete fifth sentence which stated "A grace period of working days thereafter
shall apply."
Add definition to Appendix 6-A, under List of Abbreviations to read "MTO - Misdemeanor traffic
offense."
Update Surcharges to the State Assessed Amount.
2005-3553
NOTICE OF FINAL READING OF ORDINANCE PROOF OF PUBLICATION
Pursuant to the Weld County FORT LUPTON
Home Rule Charter,1 introduced
Number e2d o was tembecod STATE OF COLORADO
on first reading da on September d
2005, and a public hearing and
second reading was held on COUNTY OF WELD SS.
September 26, 2005. A public
hearing and final reading was
completed on October 17, 2005,
with changes being made as listed
below, and on motion duly made I, Karen Lambert, do solemnly swear that I
and seconded, was adopted.
Effective date of said Ordinance is listed below. am the Publisher of the Fort Lupton Press;
Any backup matesal, exhibits or information previously submitted to that the same is a weekly newspaper printed
the Board of County
Commissioners concerning this and published in the County of Weld, State
matter may be examined in the
office of the Clerk to the Board of of Colorado, and has a general circulation
Cou
nty Commissioners,located in
the Weld County Centennial therein; that said newspaper has been
Center, 915 10th Street, Third
Floor,Greeley,Colorado,between published continuously and uninterruptedly
the hours of 8:00 a.m. and 5:00
p.m., Monday thru Fnday, or may in said county of Adams for a period of more
be accessed through the Weld County Web Page than fifty-two consecutive weeks prior to the
(www.co.weld.co.us). E-Mail
messages sent to an individual first publication of the annexed legal notice
Commissioner may not be included
in the case file.To ensure inclusion or advertisement; that said newspaper has
of your E-Mail correspondence into the case file,please send a copy to been admitted to the United States mails as
charding@co.weld.co.us.
ORDINANCE NO. #2005-12 second-class matter under the provisions of
ORDINANCE TITLE: IN THE
MATTER OF REPEALING AND the act of March 3, 1879, or any
REENACTING,AMENDMENTS, CHAPTER WITH
5 amendments thereof, and that said
REVENUE AND FINANCE, LAW CHAPTER 6 newspaper is a weekly newspaper duly
ENFORCEMENT,OF THE WELD
COUNTY CODE qualified for publishing legal notices and
EFFECTIVE DATE: October 31,
2005 advertisements within the meaning of the
BOARD OF COUNTY
COMMISSIONERS laws of the State of Colorado. That the
WELD COUNTY,COLORADO
DATED: October 21,2005 annexed legal notice or advertisement was
PUBLISHED:tLupton
pt October 26, 2005, published in the regular and entire issue of
Section 6-1-40.D - Delete fifth every number of said weekly newspaper for
sentence i stated, grace the period of 1 consecutive insertion(s); and
on(s);senor of whictdt days thereafter"A
shall apply." that the first publication of said notice was in
Add definition to Appendix 6-A,
under List of Abbreviations to read, of is
sue ssue newspaper, dated day"MTO - Misdemeanor traffic 26th of
Update Surcharges to the State October, 2005, and the last on the 26th day
Assessed Amount. of October, 2005.—Kno„... cyraj
Publisher. Subscribe an rn a ore me, this the
24th day of October, 2005.
à1CIC/
.
;i- I O CASE NO.1111111 key 21166
NOTICE OF
SECOND READING OF ORDINANCE
Pursuant to the Weld County Home Rule Charter, Ordinance Number 2005-12 was introduced on
first reading on September 7, 2005, and a public hearing and second reading was held on
September26,2005,with changes being made as listed below. A public hearing and third reading
is scheduled to be held in the Chambers of the Board, First Floor Hearing Room, 915 10th Street,
Greeley, Colorado 80631 on October 17, 2005. All persons in any manner interested in the next
reading of said Ordinance are requested to attend and may be heard.
Please contact the Clerk to the Board's Office at phone (970) 336-7215, Extension 4225, or fax
(970)352-0242, prior to the day of the hearing if, as a result of a disability, you require reasonable
accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners,located in the Weld County Centennial Center,91510th Street,Third Floor,
Greeley, Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page(www.co.weld.co.us). E-Mail messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail
correspondence into the case file, please send a copy to charding@co.weld.co.us.
ORDINANCE NO. 2005-12
ORDINANCE TITLE: IN THE MATTER OF REPEALING AND REENACTING, WITH
AMENDMENTS,CHAPTERS REVENUE AND FINANCE,AND CHAPTER6 LAW ENFORCEMENT,
OF THE WELD COUNTY CODE
DATE OF NEXT READING: October 17, 2005, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: September 30, 2005
PUBLISHED: October 5, 2005, in the Fort Lupton Press
* * * * * * * * * * *
CHANGES MADE TO CODE ORDINANCE #2005-12 ON SECOND READING
Revise Appendix 6-A, page 6-10, lines 1-4 under Subcategory"Speed"which currently reads". . .
Over Posted Limit in Construction Zone,"to read". . . Over Posted Limit in Construction or School
Zones."
NOTICEOF
SECOND READING OF PROOF OF PUBLICATION
ORDINANCE FORT LUPTON
Pursuant m to the Weld County
Numb Rule Charter, Ordinance
STATE OF COLORADO
Number 2005-12 g was introduced 7,
on first reading on September 7,
'_2.005, and a public hearing and COUNTY OF WELD SS.
.ond reading was held on
ptember 26,2005,with changes
-ding made as listed below. A
public hearing and third reading is
schedChambleders to l be in to r I, Karen Lambert, do solemnly swear that I
Hearing of the Board,15 First Floor
Hearing Room, 915 10th 1S on am the Publisher of the Fort Lupton Press;
Greeley, Colorado 80631 on
October 17, 2005. All persons in
any manner interested in the next that the same is a weekly newspaper printed
reading of said Ordinanceare requested to attend and may be and published in the County of Weld, State
heard.
Please contact the Clerk to the of Colorado, and has a general circulation
Boards Office at phone (970)
336-7215, Extension 4225, or fax therein; that said newspaper has been
(970)3528#8209;0242,prior to the
day of the hearing if,as a result of published continuously and uninterruptedly
a disability,you require reasonable
accommodations in order to in said county of Adams for a period of more
participate in this hearing,
Any backup material, exhibits or than fifty-two consecutive weeks prior to the
itted information previouslyCounty t first publication of the annexed legal notice
the Board of
Commissioners concerning this
matter may be examined in the or advertisement; that said newspaper has
office of the iissi to the Board iof
n been admitted to the United States mails as
Countyth Commissioners,County i o al
Center,
Weld Centennial
Center, 915 10th Street, Teen second-class matter under the provisions of
Floor,Greeley,Colorado,between
the hours of 8:00 a.m. and 5:00 the act of March 3, 1879 or any
p.m., Monday thru Friday,or may
be accessed through the Weld amendments thereof, and that said
County Web Page
o.weld.co.us). E-Mail newspaper is a weekly newspaper duly
messag
es sent to an individual
Commissioner may not beincluded qualified for publishing legal notices and
in the case file.To ensure inclusion
of your E-Mailcorrespondenceinto advertisements within the meaning of the
the case file,please send a copy to laws of the State of Colorado. That the
charding@co.weld.co.us.
ORDINANCE NO. 2005-12
ORDINANCE TITLE: IN THE annexed legal notice or advertisement was
MATTER OF REPEALING WITH H REENACTING, published in the regular and entire issue of
,-'&IENDMENTS, CHAPTER 5
VENUE AND FINANCE, AND every number of said weekly newspaper for
.APTER 6 LAW
rN ORCEMENT,OF THE WELD the period of 1 consecutive insertion(s); and
COUNTY CODE
DATE OF NEXT READING: that the first publication of said notice was in
October 17,2005,at 9:00 am.
BOARD OF COUNTY the issue of newspaper, dated 5th day of
COMISSIONERS
WELD COUNTY,COLORADO October, 2005, and the last on the 5th day of
DATED:PUBLISHED:September
October 5,2005,in October, 2005.
the Fort Lupton Press
CHANGES MADE TO CODE
ORDINANCE 8005.12 ON
SECOND READING
Revise Appendix 6-A, page 6-10,
lines 1-4 under Subcategory
"Speed"which currently reads .
Over Posted Limit in Construction
Zone,"to read '. . . Over Posted
Limit in Construction or School
Zones."
0`P
' 'e F1Y PU6,k `
u Its er. u scri a worn before me, this the
Rnni in \ 2nd day of October, 2005.
Ri ,! v 1 �1
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1 Clit 0 Cr CASE NO.370207 key 20629
WELD COUNTY
CODE ORDINANCE 2005-12
IN THE MATTER OF REPEALING AND REENACTING, WITH AMENDMENTS, CHAPTER 5
REVENUE AND FINANCE,AND CHAPTER 6 LAW ENFORCEMENT,OF THE WELD COUNTY
CODE
BE IT ORDAINED BY THE BOARD OF COUNTY COMMISSIONERS OF THE COUNTY OF
WELD, STATE OF COLORADO:
WHEREAS,the Board of County Commissioners of the County of Weld,State of Colorado,
pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority
of administering the affairs of Weld County, Colorado, and
WHEREAS, the Board of County Commissioners, on December 28, 2000, adopted Weld
County Code Ordinance 2000-1,enacting a comprehensive Code for the County of Weld, including
the codification of all previously adopted ordinances of a general and permanent nature enacted on
or before said date of adoption, and
WHEREAS, the Weld County Code is in need of revision and clarification with regard to
procedures, terms, and requirements therein.
NOW, THEREFORE, BE IT ORDAINED by the Board of County Commissioners of the
County of Weld, State of Colorado, that Chapter 5 Revenue and Finance, and Chapter 6 Law
Enforcement, of the Weld County Code be, and hereby are, revised to read as follows:
CHAPTER 5 REVENUE AND FINANCE
Add Section 5-4-180, Purchasing Card (P-Card) Program, to read as follows:
Sec. 5-4-180. Purchasing Card(P-Card) Program. By Resolution#2005-1610 of the Board of
County Commissioners,approved and effective June 1,2005,the following Policy and Procedures
were adopted for the Purchasing Card (P-Card) Program.
A. Purpose. The purpose of the P-Card Program is to streamline and simplify the
purchasing and payment process for County transactions. The goal of the program
is as follows:
1. To simplify the reimbursement process.
2. To eliminate the time consuming bank record process.
3. To reduce/eliminate out-of-pocket expenses.
4. To provide cardholders with empowerment to choose.
B. General Guidelines.
1. Card Issuance. Each cardholder will be required to complete a cardholder
agreement. By signing the agreement,the cardholder has agreed to adhere
to the guidelines established in this Section. A sample of the Cardholder
Agreement is available in the Accounting Department.
a. Each cardholder is the only person entitled to use a card, and the
card is not to be used for personal use.
b. Since each P-Card is linked to a specific area number and individual
cardholder, the card cannot be transferred from one cardholder to
another.
c. Upon receipt of the P-Card,the cardholder must activate the account
by calling the toll-free number printed on the card. For verification
purposes,the cardholder will be asked to provide the last five digits
of his/her Social Security Number.
1) Although the card is issued in the cardholder's name,his/her
personal credit history will not affect the ability to obtain a
card.
d. The County is responsible for payment of all purchases.
2. Account Maintenance. To change any information regarding an account,
such as e-mail address or expense accounting code, an cardholder must
complete an Account Maintenance Form,which is available in the Accounting
Department.
3. Card Usage. The P-Card can be used at any merchant that accepts Visa,
except as the County otherwise directs. It may be used for in-store
purchases, as well as phone, fax or mail orders. There is no special
terminal or equipment needed by the merchant to process a P-Card
transaction.
a. When using the P-Card,inform the merchants not to send an invoice
to Accounts Payable since this may result in a duplicate payment.
b. For phone, fax and mail orders, the merchant should send a
receipt/packing list only. The receipt/packing list should indicate paid
by credit card,with the cardholder's name listed in the"ship to"field.
The receipt/packing list should be sent to Accounting.
4. Limitations and Restrictions. Supervisors have assigned a credit limit to
each cardholder's card.
a. There may also be a single transaction limit placed on each card,
which means the card will be declined if any attempt is made to
purchase more than the single transaction limit amount. Purchases
should not be split to avoid the single transaction limit. An increase
of the single transaction limit must be approved by the supervisor.
b. Every cardholder has a total monthly dollar limit assigned to his/her
account. Limitations vary by cardholder, therefore, the limit should
be discussed with an cardholder's supervisor. An increase in the
monthly limit must be approved by the supervisor.
c. The P-Card Program also allows for Merchant Category blocking. If
a particular Merchant Category is blocked(e.g.,jewelry stores),and
an attempt is made to use a card at said merchant,the purchase will
be declined. The County has made an effort to ensure that the
vendors/suppliers used during the normal course of business are not
restricted. If a card is refused at a merchant which is believed to be
appropriate, contact the Wells Fargo Bank Purchasing Card
Customer Service at 1-800-932-0036 to determine the reason for
refusal.
d. Automated customer service assistance is available twenty-four
(24)hours per day, seven(7)days a week. The menu prompts with
options that will provide the following information:
1) Current Balance.
2) Report Lost/Stolen Card.
3) Speak with a Customer Service Representative.
e. Depending on the result of each inquiry, an cardholder may want to
discuss the issue further with the supervisor,who is empowered to
advise the P-Card Administrator to modify the restrictions on the
employee's use of the P-Card.
NOTE: All requests for changes in limitations and restrictions
must be made through the P-Card Administrator. Wells Fargo Bank
will change existing cardholder restrictions only after a written
request is received from the P-Card Administrator.
5. Lost or Stolen Cards. Each cardholder is responsible for the security of
his/her card and any purchases made on the account. Any lost or stolen
card must be reported IMMEDIATELY to Wells Fargo Bank Customer
Service at 1-800-932-0036.
a. Immediately after reporting to Customer Service,an cardholder must
inform the P-Card Administrator. It is extremely important to act
promptly in the event of a lost or stolen card to avoid company liability
for fraudulent transactions.
b. As with a personal charge card,the cardholder will no longer be able
to use the account number after notifying the bank of a lost or stolen
card. A new card will be issued within 48 hours of notice to Wells
Fargo Bank.
C. Authorized Purchases. The P-Card Program is intended for maintenance, repair,
operation and other low value purchases needed during the course of business.
These purchases may include, but are not limited to, the following:
1. Office supplies and forms.
2. Books and subscriptions.
3. Computer supplies, e.g., diskettes.
4. Travel.
5. Miscellaneous items.
D. Unauthorized PurchasesNendors. The P-Card should not be used for the following
items.
1. Items for personal use.
2. Any single transaction exceeding $500.
3. Cash withdrawals.
4. Direct marketing.
5. As with any County purchase, the card is not to be used for any product,
service or merchant considered to be inappropriate for County funds.
6. Failure to comply with the above guidelines for authorized purchases under
the P-Card Program may result in disciplinary action, cancellation of card
privileges, and possible termination of employment.
E. Reconcilement and Payment. Unlike personal credit cards,the P-Card Program is
handled as a County liability. The cardholder's personal credit history has not been
taken into account when a card has been issued.
1. The Accounting Department is responsible for paying the invoice each
month,and the cardholder is not responsible for direct payment under his/her
account.
2. It is the responsibility of the cardholder,immediately upon receipt of an e-mail
from the P-Card Expense Reporting system, to sign on and reconcile the
statement on-line.
a. A check mark should be placed in each "Receipt Attached" box, to
indicate the cardholder is submitting a receipt for each purchase and
to verify that all expense coding is correct.
b. When everything is in order,select the'Review Complete' button at
the bottom of the screen.
c. Present all receipts in the receipts envelope to the individual
responsible for approval,who will electronically review the statement,
review receipts and forward to the Accounting Department for final
review and filing.
NOTE: Use one receipt envelope per cardholder. Please do not mix
cardholder receipts.
3. There is an allotted number of days to review, make any necessary coding
changes,and'sign off'on each statement. After time expires,the statement
is forwarded to the individual responsible for approval of the P-Card, who
receives a copy of each statement electronically, and has an additional
predetermined amount of time to review and approve it. After time expires,
each statement will be automatically sent to the Program Administrator for
downloading of expenses.
a. The P-Card balance is replenished once per month.
F. Receipt Retention. All receipts for goods and services purchased must be kept. For
orders placed via phone, fax or mail, a receipt must be requested, detailing
merchandise price, freight, etcetera, and be included with the goods mailed or
shipped.
1. A cardholder should request a fax of the receipt, prior to the goods being
shipped, to ensure a receipt is available for statement reconciliation.
NOTE: A merchant should not reject this request, since it is a Visa policy.
G. Disputed or Fraudulent Charges. If there is a discrepancy on the statement, it is
imperative that the issue is addressed immediately. Depending on the type of
discrepancy, the cardholder must contact either the merchant or the Program
Administrator to resolve the disputed transaction.
1. If the merchant has charged incorrectly,or there is an outstanding quality or
service issue, the cardholder must first contact the merchant and try to
resolve the error or problem. If able to do so and the error resulted in an
overcharge,a credit adjustment from the merchant should be requested,and
will appear on the next statement.
2. If the merchant disagrees that an adjustment is necessary, immediately
contact the Program Administrator,who will work with Wells Fargo to resolve
the dispute. Wells Fargo Bank will request complete details of the dispute
in writing in order to research the item in question. The details of the
disputed transaction should be reported on Weld County letterhead or on the
Wells Fargo Bank Dispute Form,available in the Accounting Department,or
on the dispute screen available on-line.
3. Wells Fargo Bank must receive any charge dispute within sixty(60)days of
the transaction date. While resolution is spending, Wells Fargo Bank will
credit the County's account for the amount of the disputed transaction.
a. Although Wells Fargo Bank acts as the arbitrator in any dispute, an
cardholder should never assume that a dispute will be resolved in
his/her favor.
4. If the dispute is not resolved satisfactorily, and an cardholder believes the
merchant has unfairly treated him/her,the P-Card Administrator should be
notified with the relevant details. Further action may be taken, as deemed
appropriate.
5. Any fraudulent charge,i.e.,a charge appearing which was not authorized by
the employee, must be reported immediately to the P-Card Administrator.
Prompt reporting of any such charge will help to protect the County from
liability. A Declaration of Forgery or Unauthorized Use Form is available in
the Accounting Department to facilitate notification of any such transactions.
H. Sales and Use Tax. Merchants are required by tax authorities to include the
applicable sales or use tax at the time of purchase, unless the entity, such as Weld
County is exempt. All purchases for Weld County are tax exempt,and SALES TAX
SHOULD NOT BE PAID. A card with the County's tax exempt ID number will be
given to each cardholder with a P-card. If a Weld County P-card is used and the tax
exempt ID number is provided, the merchant should not charge sales tax.
1. If the cardholder makes a purchase and sales tax is charged (except on
meals) the cardholder will be responsible for payment of the sales tax or
getting a refund from the merchant. The County will NOT pay any sales tax.
2. Questions regarding this policy and any other questions concerning tax
issues should be addressed to the Controller.
CHAPTER 6 LAW ENFORCEMENT
Add Section 6-1-40.K to read as follows:
Sec. 6-1-40. Procedures and Penalties.
Sections 1709 and 1710 of the Model Traffic Code are modified, as follows:
Sections A through J, no change.
K. Any offender who can prove he or she was wearing a seatbelt at the time of
infraction may receive a Five Dollar($5.00)reduction in fine or penalty assessment.
Revise Appendix 6-A, page 6-10, line 8 under Subcategory"Speed"to correct a typo. It currently
reads"Speeding(20-39 MPH Over Prima Facie Limit/Over Maximum 75 MPH Limit). It should read
"Speeding (20-29 MPH Over Prima Facie Limit/Over Maximum 75 MPH Limit).
BE IT FURTHER ORDAINED by the Board that the Clerk to the Board be, and hereby is,
directed to arrange for Colorado Code Publishing to supplement the Weld County Code with the
amendments contained herein, to coincide with chapters, articles, divisions, sections, and
sub sections as they currently exist within said Code; and to resolve any inconsistencies regarding
capitalization,grammar, and numbering or placement of chapters,articles,divisions,sections,and
sub-sections in said Code.
BE IT FURTHER ORDAINED by the Board if any section,subsection,paragraph,sentence,
clause, or phrase of this Ordinance is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining portions hereof. The Board of County
Commissioners hereby declares that it would have enacted this Ordinance in each and every
section, subsection, paragraph, sentence, clause, and phrase thereof irrespective of the fact that
any one or more sections, subsections, paragraphs, sentences, clauses, or phrases might be
declared to be unconstitutional or invalid.
* *
NOTICE
PURSUANT to the Weld County Home Rule Charter,Ordinance Number2005-12 published above,
was introduced and,on motion duly made and seconded,approved upon first reading on September
7,2005. A public hearing and second reading is scheduled to be held in the Chambers of the Board,
First Floor Hearing Room, 915 10th Street,Greeley,Colorado 80631,on September 26,2005. All
persons in any manner interested in the reading of said Ordinance are requested to attend and may
be heard.
Please contact the Clerk to the Board's office at phone (970) 336-7215, Extension 4225, or fax
(970)352-0242, prior to the day of the hearing if,as the result of a disability,you require reasonable
accommodations in order to participate in this hearing.
Any backup material, exhibits or information previously submitted to the Board of County
Commissioners concerning this matter may be examined in the office of the Clerk to the Board of
County Commissioners,located in the Weld County Centennial Center,Third Floor,915 10th Street,
Greeley,Colorado, between the hours of 8:00 a.m. and 5:00 p.m., Monday thru Friday, or may be
accessed through the Weld County Web Page(www.co.weld.co.us). E-Mail messages sent to an
individual Commissioner may not be included in the case file. To ensure inclusion of your E-Mail
correspondence into the case file, please send a copy to charding@co.weld.co.us.
SECOND READING: September 26, 2005, at 9:00 a.m.
THIRD READING: October 17, 2005, at 9:00 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
DATED: September 9, 2005
PUBLISHED: September 14, 2005, in the Fort Lupton Press
WELD COUNTY ardoon purposes, the PROOF OF PUBLICATION
CODE ORDINANCE 2005-12 cardholder will be asked to provide
the last five digits of his/her Social FORT LU PTO N
IN THE MATTER OF REPEALING Security Number.
AND REENACTING,WITH
AMENDMENTS,CHAPTER 5 1)e cardholder's
Although h card name, his/her issued
STATE OF COLORADO
REVENUE FINANCE,AND AND th
CHAPTER 6 LAW personal credit history will not COUNTY OF WELD SS.
ENFORCEMENT,OF THE WELD affect the ability to obtain a card.
COUNTY CODE d. The County is responsible for
payment of all purchases.
BE IT ORDAINED BY THE
BOARD OF COUNTY 2. Account Mat r g. ng Karen Lambert, do solemnly swear that I
COMMISSIONERS OF THE 2 e any Maien regarding T I,
COUNTY OF WELD, STATE OF an such as e-mail am the Publisher of the Fort Lupton Press;
COU OF address or expense accounting
code,an cardholder must that the same is a weekly newspaper printed
WHEREAS, the Board of County an Account Maintenance Form,
Weld,State of Colorado,Commissioners County
�uant Accenting Department. in
the
and published in the County of Weld, State
to Colorado statute and the Weld
County Home Rule Charter, is 3.Card Usage.The P-Card can be of Colorado, and has a general circulation
vested with the authority of used at any merchant that accepts ,therein; that said newspaper has been
administering the affairs of Weld Visa, except as the County
County,Colorado,and otherwise directs. It may be used
for in-store purchases, as well as published continuously and uninterruptedly
WHEREAS, the Board of County phone,fax or mail orders.There is
Commissioners,on December 28, no special terminal or equipment in said county of Adams for a period of more
2000,adopted Weld County Code needed by the merchant to
Ordinance 2000-1, enacting a process a P-8#8209;Card than fifty-two consecutive weeks prior to the
comprehensive Code for the transaction. pu
blication of Weld, including the first of the annexed legal notice
codification r of all previously a.When using the P-Card, informan or advertisement; that said newspaper has
adopted ordinances of a general the merchants not to send an
and permanent nature enacted on invoice to Accounts Payable since been admitted to the United States mails as
or before said date of adoption, this may result in a duplicate
and payment. second-class matter under the provisions of
WHEREAS, the Weld County b.For phone,fax and mail orders, the act of March 3, 1879, or any
Code is in need of revision and the merchant should send a
clarification with regard to receipt/packing list only. The
procedures, terms, and receipt/packing list should indicate amendments thereof, and that said
requirements therein. paid by credit card, with the
cardholder's name listed in the newspaper is a weekly newspaper duly
NOW, THEREFORE, BE IT "ship to"field.The receipt/packing
ORDAINED by the Board of list should be sent to Accounting. qualified for publishing legal notices and
County Commissioners of the
County of Weld,State of Colorado, 4. Limitations and Restrictions. advertisements within the meaning of the
thnt Chapter 5 Revenue and Supervisors arholassigned acredit laws of the State of Colorado. That the
Finance, and Chapter 6 Law limit to each cardholder's card.
Enforcement, of the Weld County
Code be,and hereby are, revised act may also p be a single annexed legal notice or advertisement was
to read as follows: transactioncrd,which
limit placed rd each
aedichmeatsmp c made beto published in the regular and entire issue of
CHAPTER 5 REVENUE AND declined if any attempt is made to
FINANCE purchase more than the single every number of said weekly newspaper for
Add Section 5-4-180, Purchasing transaction limit amount. the period of 1 consecutive insertion(s); and
Card(P-Card)Program,to read as Purchases should not be split to
follows:avoid the single transaction limit. that the first publication of said notice was in
An increase of the single
Sec. 5-4-180. Purchasing Card transaction hep limit must be approved the issue of dated 14th day of
(P-Card)Program. By Resolution by the supervisor.. newspaper,
2005-1610 of the Board of County
Commissioners, approved and b. Every cardholder has a total September, 2005, and the last on the 14th
effective June 1, 2005, the monthly dollar limit assigned to day of September, 2005.
following Policy and Procedures his/her account.Limitations vary by p
were adopted for the Purchasing cardholder, therefore, the limit
Card(P-Card)Program. should be discussed with an
cardholder's supervisor. An
A. Purpose. The purpose of the increase in the monthly limit must
P-Card Program is to streamline be approved by the supervisor.
and simplify the purchasing and
payment process for County c.The P-Card Program also allows
transactions. The goal of the for Merchant Category blocking. If
program is as follows: a particular Merchant Category is
blocked(e.g.,jewelry stores),and
1. To simplify the reimbursement an attempt is made to use a card
process. at said merchant,the purchase will
2.To eliminate the time consuming be declined.The County has made
bank record process. an effort to ensure that the
3. To reduce/eliminate vendors/suppliers used during the
out-of-pocket expenses, normal course of business are not
4. To provide cardholders with restricted.If a card is refused at a
empowerment to choose. merchant which is believed to be
appropriate,B contact r the Wells
1B.General Guidelines. Fargo Bank Purchasing Card
Card Issuance.Each cardholder Customer Service at ^
will be required toa complete a r-ason932-00us 1, determine the V
cardholder agreement. By signing reason for refusal.
the agreement,the cardholder has
agreed to adhere to the guidelines d. Automated customer service Pu ishe . ubscribed and-sworn before me, this the
established in this Section. A assistance is available twenty-four
sample of the Cardholder (24)hours per day,seven(7)days 14th day of September, 2005.
Agreement is available in the a week. The menu prompts with
Accounting Department. options that will provide the
following information: �7
a. Each cardholder is the only /
person entitled to use a card,and 1)Current Balance.
the card is not to be used for 2)Report a Lost/Stolen Card. 1
personal use. 3)Speak with a Customer Service 11:0(Representative. —
b.Since each P-Card is linked to a e.Depending on the result of each o pry u ilc.
specific area number and inquiry,an cardholder may want to
individual cardholder, the card discuss the issue further with the
cannot be transferred from one supervisor, who is empowered to - .
cardholder to another. advise the P-Card Adminisiratortb
modify the rite restrictions on the I �I /
c. l er of the P-Card,the employee's use of the P-Card. (`/—(//'
cardholder must activate the /
account by calling the toll-free NOTE:All requests for changes in / I
number printed on the card. For limitations and restrictions must be CASE NO.370207 key 19683
made through the P-Card 'sign off on each statement.After the entity,such as Weld County is 336-7215, Extension 4225, or fax
Administrator. Wells Fargo Bank time expires, the statement is exempt. All purchases for Weld (970)352-0242,prior to the day of
will change existing cardholder forwarded to the individual County are tax exempt, and the hearing if, as the result of a
restrictions only after a written responsible for approval of the SALES TAX SHOULD NOT BE disability, you require reasonable
request is received from the P-Card, who receives a copy of PAID.A card with the County's tax accommodations in order to
P-Card Administrator. each statement electronically,and exempt ID number will be given to participate in this hearing.
has an additional predetermined each cardholder with a P-card.If a
5. Lost or Stolen Cards. Each amount of time to review and Weld County P-card is used and Any backup material, exhibits or
cardholder is responsible for the approve it.After time expires,each the tax exempt ID number is information previously submitted to
security of his/her card and any statement will be automatically provided,the merchant should not the Board of County
purchases made on the account. sent to the Program Administrator charge sales tax. Commissioners concerning this
Any lost or stolen card must be for downloading of expenses. matter may be examined in the
reported IMMEDIATELY to Wells a. The P-Card balance is 1. If the cardholder makes a office of the Clerk to the Board of
Fargo Bank Customer Service at replenished once per month. purchase and sales tax is charged County Commissioners,located in
1-800-932-0036. F. Receipt Retention. All receipts (except on meals) the cardholder the Weld County Centennial
for goods and services purchased will be responsible for payment of Center, Third Floor, 915 10th
a. Immediately after reporting to must be kept. For orders placed the sales tax or getting a refund Street, Greeley, Colorado,
Customer Service, an cardholder via phone, fax or mail, a receipt from the merchant.The County will between the hours of 8:00 a.m.
must inform the P-Card must be requested, detailing NOT pay any sales tax. and 5:00 p.m.,Monday thru Friday,
Administrator. It is extremely merchandise price, freight, 2. Questions regarding this policy or may be accessed through the
important to act promptly in the etcetera,and be included with the and any other questions Weld County Web Page
event of a lost or stolen card to goods mailed or shipped. concerning tax issues should be (www.co.weld.co.us). E-Mail
avoid company liability for addressed to the Controller. messages sent to an individual
fraudulent transactions. 1. A cardholder should request a Commissioner may not be included
b.As with a personal charge card, fax of the receipt, prior to the CHAPTER 6 LAW in the case file. To ensure
the cardholder will no longer be goods being shipped,to ensure a ENFORCEMENT Inclusion of your E-Mall
able to use the account number receipt is available for statement Add Section 6-1-40.K to read as correspondence Into the case
after notifying the bank of a lost or reconciliation. follows: file, please send a copy to
stolen card. A new card will be chardingaico.weld.co.us.
issued within 48 hours of notice to NOTE: A merchant should not Sec. 6-1.40. Procedures and
Wells Fargo Bank. reject this request,since it is a Visa Penalties. SECOND READING: September
policy. Sections 1709 and 1710 of the 26,2005,at 9:00 a.m.
C. Authorized Purchases. The Model Traffic Code are modified, THIRD READING: October 17,
P-Card Program is intended for G. Disputed or Fraudulent as follows: 2005,at 9:00 a.m.
maintenance,repair,operation and Charges. If there is a discrepancy Sections A through J,no change.
other low value purchases needed on the statement, it is imperative BOARD OF COUNTY
during the course of business. that the issue is addressed K.Any offender who can prove he COMMISSIONERS
These purchases may include,but immediately. Depending on the or she was wearing a seatbelt at WELD COUNTY,COLORADO
are not limited to,the following: type of discrepancy,the cardholder the time of infraction may receive a DATED:September 9,2005
1.Office supplies and forms. must contact either the merchant Five Dollar($5.00)reduction in fine PUBLISHED:September 14,2005,
2.Books and subscriptions. or the Program Administrator to or penalty assessment. in the Fort Lupton Press
3. Computer supplies, e.g., resolve the disputed transaction.
diskettes. Revise Appendix 6-A, page 6-10,
4.Travel. 1. If the merchant has charged line 8 under Subcategory"Speed"
5.Miscellaneous items. incorrectly, or there is an to correct a typo.It currently reads
outstanding quality or service "Speeding(20-39 MPH Over Prima
D. Unauthorized issue, the cardholder must first Facie LimiVOver Maximum 75
PurchasesNendors. The P-Card contact the merchant and try to MPH Limit). It should read
should not be used for the resolve the error or problem.If able "Speeding(20-29 MPH Over Prima
following items. to do so and the error resulted in Fade LimiVOver Maximum 75
1.Items for personal use. an overcharge,a credit adjustment MPH Limit).
2. Any single transaction from the merchant should be
exceeding$500. requested,and will appear on the BE IT FURTHER ORDAINED by
3.Cash withdrawals. next statement. the Board that the Clerk to the
4.Direct marketing. Board be, and hereby is,directed
5. As with any County purchase, 2. If the merchant disagrees that to arrange for Colorado Code
the card is not to be used for any an adjustment is necessary, Publishing to supplement the Weld
product, service or merchant immediately contact the Program County Code with the amendments
considered to be inappropriate for Administrator, who will work with contained herein, to coincide with
County funds. Wells Fargo to resolve the dispute. chapters, articles, divisions,
6.Failure to comply with the above Wells Fargo Bank will request sections,and sub sections as they
guidelines for authorized complete details of the dispute in currently exist within said Code;
purchases under the P-Card writing in order to research the and to resolve any inconsistencies
Program may result in disciplinary item in question.The details of the regarding capitalization,grammar,
action, cancellation of card disputed transaction should be and numbering or placement of
privileges,and possible termination reported on Weld County chapters, articles, divisions,
of employment. letterhead or on the Wells Fargo sections,and sub-sections in said
Bank Dispute Form, available in Code.
E. Reconcilement and Payment. the Accounting Department,or on
Unlike personal credit cards, the the dispute screen available BE IT FURTHER ORDAINED by
P-Card Program is handled as a on-line. the Board if any section,
County liability. The cardholders subsection, paragraph, sentence,
personal credit history has not 3.Wells Fargo Bank must receive clause,or phrase of this Ordinance
been taken into account when a any charge dispute within sixty(60) is for any reason held or decided to
card has been issued. days of the transaction date.While be unconstitutional, such decision
resolution is spending,Wells Fargo shall not affect the validity of the
1. The Accounting Department is Bank will credit the County's remaining portions hereof. The
responsible for paying the invoice account for the amount of the Board of County Commissioners
each month,and the cardholder is disputed transaction. hereby declares that it would have
not responsible for direct payment a.Although Wells Fargo Bank acts enacted this Ordinance in each
under his/her account. as the arbitrator in any dispute,an and every section, subsection,
cardholder should never assume paragraph, sentence, clause, and
2. It is the responsibility of the that a dispute will be resolved in phrase thereof irrespective of the
cardholder, immediately upon his/her favor. fact that any one or more sections,
receipt of an e-mail from the subsections, paragraphs,
P-Card Expense Reporting 4. If the dispute is not resolved sentences, clauses, or phrases
system, to sign on and reconcile satisfactorily, and an cardholder might be declared to be
the statement on-line. believes the merchant has unfairly unconstitutional or invalid.
a.A check mark should be placed treated him/her, the P-Card
in each"Receipt Attached"box,to Administrator should be notified NOTICE
indicate the cardholder is with the relevant details. Further
submitting a receipt for each action may be taken, as deemed PURSUANT to the Weld County
purchase and to verify that all appropriate. Home Rule Charter, Ordinance
expense coding is correct. Number 2005-12 published above,
b. When everything is in order, 5. Any fraudulent charge, i.e., a was introduced and, on motion
select the 'Review Complete' charge appearing which was not duly made and seconded,
button at the bottom of the screen. authorized by the employee,must approved upon first reading on
c. Present all receipts in the be reported immediately to the September 7, 2005. A public
receipts envelope to the individual P-Card Administrator. Prompt hearing and second reading is
responsible for approval, who will reporting of any such charge will scheduled to be held in the
electronically review the statement, help to protect the County from Chambers of the Board,First Floor
review receipts and forward to the liability.A Declaration of Forgery or Hearing Room, 915 10th Street,
Accounting Department for final Unauthorized Use Form is Greeley, Colorado 80631, on
review and filing. available in the Accounting September 26,2005.All persons in
NOTE: Use one receipt envelope Department to facilitate notification any manner interested in the
per cardholder.Please do not mix of any such transactions. reading of said Ordinance are
cardholder receipts. requested to attend and may be
H.Sales and Use Tax. Merchants heard.
3. There is an allotted number of are required by tax authorities to
days to review, make any include the applicable sales or use Please contact the Clerk to the
necessary coding changes, and tax at the time of purchase,unless Boards office at phone (970) CASE NO.370207 key 19683
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