HomeMy WebLinkAbout20053302.tiff RESOLUTION
RE: APPROVE ADDENDUM TO TWO AGREEMENTS TO PURCHASE GROUP CARE
SERVICES AND AUTHORIZE CHAIR TO SIGN
WHEREAS,the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS,the Board has been presented with two Addendums to Agreements to Purchase
Group Care Services between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County,on behalf of the Department of Social Services, and the
following providers,commencing October 1,2005,and ending January 1,2006,with further terms
and conditions being as stated in said addendum, and
1. Evergreen Group Center
2. Heritage House
WHEREAS,after review,the Board deems it advisable to approve said addendums, copies
of which are attached hereto and incorporated herein by reference.
NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of Weld
County,Colorado,ex-officio Board of Social Services,that the two Addendums to Agreements to
Purchase Group Care Services between the County of Weld,State of Colorado,by and through the
Board of County Commissioners of Weld County,on behalf of the Department of Social Services,
and the above listed providers be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said addendums.
The above and foregoing Resolution was,on motion duly made and seconded,adopted by
the following vote on the 9th day of November, A.D., 2005, nunc pro tunc October 1, 2005.
BOARD OF COUNTY COMMISSIONERS
1t'% WELD COUNTY, COLORADO
ATTEST: I� /� 4,,, '2" l/�
/i William H. Je , Chair
Weld County Clerk to th a Bo
7outs M. eilero-
D j•uty CI k to the e•=rd
Day . L_ )ong� �N
APP AS Tf�'F M: `k;/�
Robert D. Alas en
C ty' ttorney A iff ,
Date of signature:
It Z7 Glenn Vaad--�'
2005-3302
SS0032
4.2 ; SS re s--
arta.14i
DEPARTMENT OF SOCIAL SERVICES
P.O. BOX A
GREELEY,CO. 80632
Website:www.eo.weld.co.us
I
Administration and Public Assistance(970)352-1551
lir I Ili Child Support(970)352-6933
C.
COLORADO MEMORANDUM
TO: William H. Jerke, Chair Date: November 3, 2005
Board of County Commissioners
ji
FR: Judy A. Griego, Director, Social Services a " r
1
RE: Addendums to Agreements to Purchase Gr p Home or Center Services with
Various Vendors
Enclosed for Board approval are Addendums to Agreements to Purchase Group Care Services
between the Weld County Department of Social Services(Department)with various vendors.
The Addendums were reviewed at the Board's Work Session of November 2, 2005.
The Colorado Department of Human Services and the Colorado Department of Health Care
Policy&Financing began negotiations in late June 2005 regarding funding formulas to include
reduced Medicaid funding for 24-hour care facilities including Residential Treatment Centers
(RTCs), Residential Child Care Facilities(RCCFs) and to finalize rate negotiations with Child
Placement Agencies (CPAs).
The Addendums provide for a continued 90 day period beginning October 1, 2005 through
January 1, 2006, to maintain current reimbursement rates with vendors under the current
contractual terms for Group Home or Center services.
The vendors include:
Regular Rates Sex Offender Rate
1. Evergreen Group Home/Center $80 per day $90 per day
2. Heritage House $88.77 per day
If you have any questions,please telephone me at extension 6510.
2005-3302
WELD COUNTY ADDENDUM
To that certain Agreement to Purchase Group Center Care Services
("Agreement") between Evergreen Group Center and Weld County '-
Department of Social Services for the period from
October 1, 2005, through June 30, 2006. `rte
The following provisions, made this /1 day of DC.v , 2005, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor, identified as Provider ID #61317, agrees to
provide:
A. Care and services, which are listed in this Agreement at a rate of$80.00 per day
for children placed within the Group Home/Center, or
B. Care and services for the child deemed a sex offender, at a rate of$90.00 per day.
These services will be for children who have been deemed eligible for social services
under the statutes, rules and regulations of the State of Colorado.
2. Add Paragraph 12 to Section I. The services purchased under this Agreement for Group
Home/Center services may include,but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), Direct Child
Care, Transportation, Administrative Overhead, Support Overhead, Service delivery
Staff, which may include but are not limited to: Parent Training for Teens, Independent
Living Training, Mentor/Advocate, and Supervised Visitation.
3. Add Paragraph 6 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number (970) 350-8389.
4. Section V, Paragraph 5. Children in Residential Treatment Facilities, Residential Child
Care Facilities and Child Placement Agencies are not eligible to receive clothing
allowances as outlined in the Weld County Department of Social Services Policy and
Procedure Manual.
5. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
6. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County.
7. Add Paragraph 15 to Section IV. A full evaluation of an Individualized Educational Plan
(IEP) for youth designated as a Special Education Student will be conducted every 3
t Weld County SS-23A Addendum
o' 5
years and reviewed every year. If the IEP is due while the child is in placement, the
Contractor will complete or obtain a completed IEP. A copy will then be forwarded to
the County.
8. Add Paragraph 16 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery,bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity(federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal, state, and local) terminated for cause or default.
12. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
13. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees may
possess, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
14. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
2 Weld County SS-23A Addendum
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
15. Add Paragraph 10 to Section VI. The contractor shall promptly notify Social Services in
the event that the Contractor learns of any actual litigation in which it is a party defendant
in a case, which involves services provided under the agreement. The Contractor, within
five (5) calendar days after being served with a summons, complaint, or other pleading
which has been filed in any federal or state court or administrative agency, shall deliver
copies of such document(s) to the Social Services' Director. The term "litigation"
includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganizations and/or foreclosure.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
ATTEST:
Weld to the Board
WELD COUNTY BOARD OF
� , z, OF THE WELD COUNTY
� SOCIAL SERVICES, ON BEHALF
a
t l�l it
11, ino
`r W DEPARTMENT OF SOCIAL
N4( ti
�,i SERVICES
By: C (lth4l' /aif B Y�Depurk to the Bd34-d William H. Jerke, Chair
NOV 0 9 2005
CONTRACTOR
Evergreen Group Center
1436 Hilltop Dr.
Longmont, CO 80501
By:
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
By: __ L
Direr r
4 Weld County SS-23A Addendum
O'ms-SS/JCR
WELD COUNTY ADDENDUM r .
.�-
,g,
To that certain Agreement to Purchase Group Center Care Services
("Agreement") between Heritage House and Weld County Department of
Social Services for the period from
October 1, 2005, through June Ju/ 30, 2006.
The following provisions, made this / day of OCiD , 2005, are added to the referenced
Agreement. Except as modified hereby, all terms of the Agreement remain unchanged.
1. County agrees to purchase and Contractor, identified as Provider ID #1520452, agrees to
provide:
A. Care and services, which are listed in this Agreement at a rate of$88.77 per day
for children placed within the Group Home/Center.
These services will be for children who have been deemed eligible for social services
under the statutes, rules and regulations of the State of Colorado.
2. Add Paragraph 12 to Section I. The services purchased under this Agreement for Group
Home/Center services may include, but are not limited to: Basic 24-hour care and child
maintenance (food, shelter, clothing, educational supplies and allowance), Direct Child
Care, Transportation, Administrative Overhead, Support Overhead, Service delivery
Staff, which may include but are not limited to: Parent Training for Teens, Independent
Living Training, Mentor/Advocate, and Supervised Visitation.
3. Add Paragraph 6 to Section II. Contact by the Contractor with the County regarding
emergency medical, surgical or dental care will be made in person-to-person
communication, not through phone mail messages. During regular work hours, the
Contractor will make every effort to notify the assigned caseworker, supervisor, or Intake
Screener of any emergency medical, surgical or dental issues prior to granting
authorization. During non-regular work hours, weekends and holidays, the Contractor
will contact the Emergency Duty Worker at the pager number(970) 350-8389.
4. Section V, Paragraph 5. Children in Residential Treatment Facilities, Residential Child
Care Facilities and Child Placement Agencies are not eligible to receive clothing
allowances as outlined in the Weld County Department of Social Services Policy and
Procedure Manual.
5. Add Paragraph 13 to Section IV. Agree to cooperate with any vendors hired by Weld
County Department of Social Services to shorten the duration of placement.
6. Add Paragraph 14 to Section IV. Agree to schedule physical examinations within 14
days after placement, dental examinations within 60 days after placement and forward all
appropriate information to the County.
7. Add Paragraph 15 to Section W. A full evaluation of an Individualized Educational Plan
(IEP) for youth designated as a Special Education Student will be conducted every 3
years and reviewed every year. If the IEP is due while the child is in placement, the
1 Weld County SS-23A Addendum
aoos -330.2
Contractor will complete or obtain a completed IEP. A copy will then be forwarded to
the County.
8. Add Paragraph 16 to Section IV. Assure and certify that it and its principals:
A. Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by a federal
department or agency.
B. Have not, within a three-year period of preceding this Agreement, been convicted
of or had a civil judgment rendered against them for commission of fraud or a
criminal offense in connection with obtaining, attempting to obtain, or performing
a public (federal, state, or local) transaction or contract under a public transaction;
violation of federal or state antitrust statutes or commission of embezzlement,
theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property;
C. Are not presently indicted for or otherwise criminally or civilly charged by a
government entity (federal, state, or local) with commission of any of the offenses
enumerated in paragraph (B) above.
D. Have not within a three-year period preceding this Agreement, had one or more
public transactions (federal, state, and local) terminated for cause or default.
12. Add Paragraph 7 to Section VI. It is expressly understood and agreed that the
enforcement of the terms and conditions of this Agreement, and all rights of action
relating to such enforcement, shall be strictly reserved to the undersigned parties or their
assignees, and nothing contained in this Agreement shall give or allow any claim or right
of action whatsoever by any other person not included in this Agreement. It is the
express intention of the undersigned parties that any entity other than the undersigned
parties or their assignees receiving services or benefits under this Agreement shall be an
incidental beneficiary only.
13. Add Paragraph 8 to Section VI. No portion of this Agreement shall be deemed to
constitute a waiver of any immunities the parties or their officers or employees may
possess, nor shall any portion of this Agreement be deemed to have created a duty of care
that did not previously exist with respect to any person not a party to this Agreement.
The parties hereto acknowledge and agree that no part of this Agreement is intended to
circumvent or replace such immunities.
14. Add Paragraph 9 to Section VI. The Director of Social Services or designee may
exercise the following remedial actions should s/he find the Contractor substantially
failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by
the Contractor. These remedial actions are as follows:
A. Withhold payment to the Contractor until the necessary services or corrections in
performance are satisfactorily completed;
B. Deny payment or recover reimbursement for those services or deliverables which
have not been performed and which due to circumstances caused by the
Contractor cannot be performed or if performed would be of no value to the
2 Weld County SS-23A Addendum
Social Services. Denial of the amount of payment shall be reasonably related to
the amount of work or deliverables lost to Social Services;
C. Recover from the Contractor any incorrect payment to the Contractor due to
omission, error, fraud, and/or defalcation by deducting from subsequent payments
under this Agreement or other agreements between Social Services and the
Contractor, or by Social Services as a debt to Social Services or otherwise as
provided by law.
15. Add Paragraph 10 to Section VI. The contractor shall promptly notify Social Services in
the event that the Contractor learns of any actual litigation in which it is a party defendant
in a case, which involves services provided under the agreement. The Contractor, within
five (5) calendar days after being served with a summons, complaint, or other pleading
which has been filed in any federal or state court or administrative agency, shall deliver
copies of such document(s) to the Social Services' Director. The term "litigation"
includes an assignment for the benefit of creditors, and filings in bankruptcy,
reorganizations and/or foreclosure.
3 Weld County SS-23A Addendum
IN WITNESS WHEREOF, the parties hereto have duly executed the Addendum as of the day,
month, and year first above written.
a t
ATTEST:
W - qt + o the Board
N 4 .,:'" '' WELD COUNTY BOARD OF
SOCIAL SERVICES, ON BEHALF
sc
OF THE WELD COUNTY
�`t DEPARTMENT OF SOCIAL
C° .,o),; pc SERVICES
4,4 OtliFidiv
eput}}frrCClerk to the Pabard William H. Jerke, Chair
NOV 0 9 2005
CONTRACTOR
Heritage House/rV ao v/7
r
333 East Street t�
Louisville, CO 80027
By:
WELD COUNTY DEPARTMENT
OF SOCIAL SERVICES
V
By:4)01/U\b. QVU/40-
Dfor 1
4 Weld County SS-23A Addendum
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