HomeMy WebLinkAbout20052705.tiff BOARD OF COUNTY COMMISSIONERS
REVIEW/WORK SESSION REQUEST
RE: Professional Services Agreement work order for Support for Traffic Engineering Requests
DEPARTMENT: PUBLIC WORKS DATE: August 25, 2005
PERSON REQUESTING: Keith Meyer, P.E., Engineering Division Manager
Brief description of the problem/issue:
The Public Works Department is requesting Board approval for Work Order Number SEH-3 with Short Elliott
Hendrickson (SEH). This work order falls under the current Professional Services Agreement and is designed
to assist staff with traffic engineering, signing service calls, intersection level-of-service analysis and services
related to analysis of our traffic accident database.
What options exist for the Board? (Include consequences, impacts, costs, etc. of options)
The Board may approve this Work Order or reject it. If the request is rejected, completion of service calls,
assistance with traffic engineering issues and other analysis related to Public Works traffic engineering
functions will be delayed or not completed according or our project plans.
Recommendation to the Board:
I recommend the Board approve Work Order SEH-3 in order to complete traffic engineering work tasks as
outlined in the attached work order.
Approve Schedule
Recommendation Work Session Other
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Attachments
pc: Wayne Howard, P.E., Senior Engineer
M:\—Active Projects\Work Session-Work Order SEH-3.doc
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MEMORANDUM inip TO: Vicky Sprague, Office Manager DATE: August 26, 2005
•
COLORADO FROM: Keith Meyer, P.E. (/�
Engineering Division Manager �•
SUBJECT: Work Session Request/Consent Agenda
Attached is a Review/Works Session Request for professional services. The work order is for services related to
traffic engineering service calls. This Work Order falls under the existing professional services agreement with
Short Elliott Hendrickson (SEH).
Also attached are two duplicate,original,completed Work Orders(Number SEH-3). Once the Board has approved
the Work Session Request,please submit both originals and a copy of the approved request to the CTB as a Consent
Agenda item.
If you have any questions, please call Wayne Howard or Keith Meyer for assistance.
pc: Frank B. Hempen, Jr., P.E. Director of Public Works/County Engineer
Wayne Howard, P.E, Senior Engineer
M:\Francie\Work Session-Consent Agenda Item.doc
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WORK ORDER FORM
PURSUANT TO AN AGREEMENT BETWEEN
WELD COUNTY
AND
SHORT ELLIOT HENDRICKSON
DATED:
Work Order Number: SEH- 3
Project Title: Tfaffc Engineering Studies—County Wide
Commencement Date: August 22, 2005
Completion Date: June 30,2006
Limitations on compensation: Not to Exceed $32,500.00 (See attached cost details)
Project Description: Support for Traffic Engineering Requests
Scope of Services: See attached Scope of Work
Professional agrees to perform the services The attached forms consisting of twenty (20)
identified above and on the attached forms in pages are hereby accepted and incorporated
accordance with the terms and conditions herein, by this reference, and Notice to Proceed
contained herein and in the Professional is hereby given.
Services Agreement between the parties. In the
event of a conflict between or ambiguity in the
terms of the Professional Services Agreement Weld County a
and this work order (including the attached / AV")
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forms) the Professional Services Agreement By: 11/ /tf''1 V����///
shall control. Project M ager .-
Date: d d�/�S
Professional
By:
Short Elliot Hendrickson, Inc. Depart ent Head V r/r
637 Mid ,CODrive, Suite F Date:
Fo
rt Collins, C 80525 a%By:
Direc r of Finance a Administration
Date: 7/as OJ
Title: ir-osi•-te--t4 O t cct v
By: 'I.. 1 k
Date: OS/z3 As Chairman,Weld Co nty Commissioners
Date: 7/i 6
SCOPE OF WORK
Traffic Engineering Studies
CONTRACT TYPE: Work Order
CONTRACT DATE: August 10, 2005
PROJECT NUMBER: B0500180
WORK ORDER NUMBER: SEH-03
PROJECT LOCATION: Weld County
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Table of Contents
Description Page
SECTION 1, PROJECT SPECIFIC INFORMATION 1
SECTION 2, PROJECT MANAGEMENT AND COORDINATION 2
SECTION 3, PROJECT DESCRIPTION 3
SECTION 4, ITEMS TO BE FURNISHED BY WELD COUNTY 4
SECTION 5, GENERAL INFORMATION 5
SECTION 6, WORK ACTIVITY ASSIGNMENTS 6
SECTION 7, SUBMITTALS 7
SECTION 8, CONTRACT CONCLUSION 8
Traffic Engineering Studies August 10,2005
Page i
SECTION 1
PROJECT SPECIFIC INFORMATION
1.01 Anticipated Work Products. Work products will consist of supporting Weld County in
developing responses to Traffic Signing Requests. Items of work include, but are not limited to,
stop or yield signs requests, speed studies, intersection geometry concerns, sight distance
investigations, construction signing plans, signal warrant analysis and other related traffic
engineering issues.
1.02 Project Location. County-wide.
1.03 Project Cost. See Section 7.
1.04 Work Duration. Notice-to-Proceed through June 30, 2006.
1.05 Consultant Responsibility. The Consultant is responsible for:
• Obtain data packets from Weld County GIS
• Conduct data collection when necessary to support or enhance GIS data
• Perform a site visit and prepare a photo log
• Develop and submit draft recommendation memo for Weld County Review
• Revise and submit final recommendation based on comments received
1.06 Work Product. The Consultant work products are:
See Section 7 below.
1.07 Work Product Completion. All submittals must be accepted by the Weld County Project
Manager or his/her designee.
Traffic Engineering Studies August 10,2005
Page 1
SECTION 2
PROJECT MANAGEMENT AND COORDINATION
2.01 Weld County Contacts. The Contract Administrator for this project is:
Keith Meyer, Weld County Engineering Division Manager
Active day-to-day administration of the contract will be delegated to:
Wayne Howard, PE
Project Manager
(o) 970.356.4000, ext. 3788
2.02 Project Coordination. Coordination will be required with the following:
• Weld County Public Works Staff
Initial coordination with the Weld County Project Manger will be required prior to subsequent
coordination with the above parties.
Traffic Engineering Studies August 10,2005
Page 2
SECTION 3
PROJECT DESCRIPTION
3.01 Background. Weld County routinely receives traffic signing requests from Weld County
residents through the Service Call program. Requests typically include changes in speed limit,
installation of intersection controls, and installation of warning signs. Service call studies will be
performed to analyze existing conditions and develop prudent recommendations for any
improvements.
3.02 Project Limits. County-wide.
3.03 Work Elements. See Section 7 below.
Traffic Engineering Studies August 10,2005
Page 3
SECTION 4
ITEMS TO BE FURNISHED BY WELD COUNTY
4.01 Manuals, Specifications, Standards,etc.
None
4.02 Project Specific Items.
Copy of the Service Call Traffic Signing Request
Weld County GIS data packets including:
• Aerial Photography
• GIS Shape Files
• Accident Locations
• Land Owner Names
• Accident Records
• Available ADT Counts
Traffic Engineering Studies August 10,2005
Page 4
SECTION 5
GENERAL INFORMATION
5.01 Authorization to Proceed. Work will not commence until the written Notice-to-Proceed
is issued by Weld County.
5.02 Project Coordination. The routine working contact will be between the Weld County
Project Manager and the Project Traffic Engineer. Each party will provide the other with:
a. Written synopses or copy of their respective contacts (both by telephone and in person)
with others.
b. Copies of pertinent written communications
5.03 Routine Reporting and Billing. The Consultant will provide the following on a routine
basis:
a. The periodic reports and billings
b. In general, all reports and submittals must be accepted by Weld County prior to their
content being utilized in follow-up work effort.
5.04 Personnel Qualifications. The Project Traffic Engineer must be approved by the Weld
County Contract Administrator.
5.05 Travel. Employees and subconsultants will bill travel time and mileage to and from the
site. One site visit per study is anticipated.
Traffic Engineering Studies August 10,2005
Page 5
SECTION 6
WORK ACTIVITY ASSIGNMENTS
6.01 The following outlines the general process for Traffic Signing Requests:
1. The Service Call is received by Weld County and forwarded to the SEH project manager
(George Walton).
2. The project manager will assign the request to the appropriate task leader (Martina
Wilkinson/Joe Henderson).
3. The task leader will review the request and initiate the request for the Weld County GIS
packet.
4. The task leader, or designee, will obtain and review the data and complete the field study.
5. The task leader, or designee will, conduct analysis as appropriate and develop the draft
recommendation memo.
6. The draft recommendation memo will be reviewed by the SEH Traffic Engineer(Joe
Henderson) and submitted to Weld County.
7. Following review by Weld County the recommendation memo will be finalized and
submitted.
7.02 Anticipated Costs.
See attached
Traffic Engineering Studies August 10,2005
Page 6
SECTION 8
SUBMITTALS
The following submittals are anticipated for each study:
• Draft Recommendation Memo
• Final Recommendation Memo
Traffic Engineering Studies August 10,2005
Page 7
SECTION 9
CONTRACT CONCLUSION
9.01 Supplemental Work. Not anticipated
9.02 Contract Completion. This Contract is anticipated to be on-going in nature from Notice-
to-Proceed until June 30, 2006. At that time the Contract may be revised and reissued.
Traffic Engineering Studies August 10,2005
Page 8
Weld County On-Call Engineering Services 8/1012005
Project Number 80500136
Fee Estimate
SEHWork Order: SEH-03,Traffic Engineering Studies
Traffic Related Requests/Service Calls
Typical Work Tasks GW JH MW/JL
Project Coordination and Management 1
Obtain data packets from Weld County GIS 1-2
Conduct data collection when necessary to support or enhance GIS data
Perform site visit and prepare a photo log 4-6
Develop and submit draft recommendation memo for Weld County Review 1-2 2-6
Revise and submit final recommendation memo 1 2
Low End Hours 1 2 9
High End Hours 1 3 16
Rate $151.00 $151.00 $80.00
Labor Low End Total $151.00 $302.00 $720.00
Labor High End Total $151.00 $453.00 $1,280.00
Reimbursables
Milage(30-200 miles $0.405 per mile) $10-$80.00
Peak Hour Turning Movement Counts $225.00
24-hour Directional Volume Counts $160.00
24-hour Speed and Class Counts $225.00
Other
0-$50.00
Low End Reimbursables $10.00
High End Reimbursables $740.00
Low End Total $1,183.00
High End Total $2,624.00
Contract Development
George Walton, Project Manager 6
Hours 6
Rate $151.00
Total $906.00
Work Order Limit $32,500.00
Contract Development $906.00
Traffic Related Requests $31,594.00
This Work Order will provide Engineering Services for approximately:
27 Low End Requests at$1,183.00 per each
OR
12 High End Requests at$2,624.00 per each
OR
17 Average Requests at $1,900 per each
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