HomeMy WebLinkAbout20050265.tiff RESOLUTION
RE: APPROVE PURCHASE OF SERVICES AGREEMENT FOR MIGRANT AND SEASONAL
HEAD START MEALS AND AUTHORIZE CHAIR TO SIGN - SODEXHO
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Purchase of Services Agreement for
Migrant and Seasonal Head Start Meals between the County of Weld, State of Colorado, by and
through the Board of County Commissioners of Weld County, on behalf of the Department of
Human Services, Family Educational Network of Weld County, and Sodexho, commencing
January 31,2005,and ending September 30,2005,with the option to extend to November 30,2005,
with further terms and conditions being as stated in said agreement, and
WHEREAS,after review,the Board deems it advisable to approve said agreement, a copy
of which is attached hereto and incorporated herein by reference.
NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld
County, Colorado, that the Purchase of Services Agreement for Migrant and Seasonal Head Start
Meals between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Human Services, Family
Educational Network of Weld County, and Sodexho, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to
sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted by
the following vote on the 19th day of January, A.D., 2005.
BOARD OF COUNTY COMMISSIONERS
EL A, WELD COUNTY, COLORADO
W/
William H. J e, Chair
lerk to the Board
'CO . . J M. ile, Pro-Tem
Deputy Clerk • the :oard
Dav'd E. Long
APP ED AS TO 0
Robe D. Masder,
Count orney
Glenn Vaad
Date of signature: 03
2005-0265
HR0076
�� r s (a r) oY o�
MEMORANDUM
a :Cripil DATE: January 13, 2005
V
TO: Board of County Commissioners
O FROM: Walt Speckman, Executive Director
•
COLORADO SUBJECT: Purchase of Services Agreement between FENWC'S
Migrant/Seasonal Head Start Program and Sodexho hereinafter
referred to as "Food Center."
Presented for approval before the Weld County Board of County Commissioners is a Purchase
of Services Agreement between Migrant/Seasonal Head Start and Sodexho also referred to as
Food Center.
The Food Center will provide Breakfast for approximately 70 children and approximately 21
adults at a cost of$1.48 per meal.
The Food Center will provide lunch for approximately 70 children and approximately 21 adults at
a cost of$2.77 per meal.
The Food Center will provide 2 snacks daily with 100%juice, or milk for approximately 70
children and approximately 21 adults at a cost of$ .81 per snack
FENWC will transport meals from the Food Center to the Migrant/Seasonal Head Start Center.
The term of this Agreement shall be from January 31, 2005 through September 30, 2005 with
the option to extend to November 30, 2005.
If you have any questions please contact Janet Flaugher, Director, @ 353-3800, ext. 3340.
2005-0265
PURCHASE OF SERVICES
Q St-
THIS AGREEMENT, made and entered into this, jay of January, 2005, by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County Division of Human Resources, Family Educational
Network of Weld County's Migrant/Seasonal Head Start Program, hereinafter referred to
as "FENWC" and Sodexho hereinafter referred to as "Food Center."
WITNESSETH
THAT,for and in consideration of the covenants herein agreed to be kept and performed,
the Food Center hereby agrees to provide to FENWC, the following described services
based upon the following terms and conditions.
1. The Food Center will provide Breakfast for approximately seventy (70)
Migrant/Seasonal Head Start children and approximately twenty-one(21)adults at
a cost of one dollar and forty-eight ($1.48) per meal. Price may be subject to
increase pursuant to board action. Breakfast must meet the CACFP meal pattern
requirements. (see attachment)
2. The Food Center will provide lunch for approximately seventy (70)
Migrant/Seasonal Head Start children and approximately twenty-one(21) adults at
a cost of two dollars and seventy-seven cents ($2.77) per meal. Price may be
subject to increase pursuant to board action. Lunch must meet the CACFP meal
pattern requirements. (see attachment)
3. The Food Center will provide two (2) snacks daily with 100% juice, or milk for
approximately seventy (70) Migrant/Seasonal Head Start children and
approximately twenty-one(21)adults at a cost of eighty-one cents($.81)per snack.
Price may be subject to increase pursuant to board action. Snack must meet the
CACFP meal pattern requirements. (see attachment)
4. FENWC will transport meals from the Food Center to the Head Start Center.
5. The Food Center will submit a bill for services by the 10th of the month for services
provided the preceding month. The Food Center agrees to provide information on
the cost of the quantity of meals served to enable FENWC to comply with USDA
reimbursement requirements. The bill should be submitted to:
The Family Educational Network of Weld County
Attn: Health Specialist
PO Box 1805
Greeley, Colorado 80632
boo,,— DO. 5"
6. FENWC will apply directly to USDA for reimbursement for each child's meal type
(full paid, free, or reduced) each month. The Food Center will not receive USDA
reimbursement for these meals.
7. FENWC agrees to pay the Food Center for all meals served and ala carte to the
Migrant/Seasonal Head Start children, Head Start children and staff. Such
reimbursement will be made within three (3) weeks of the receipt of a statement
of such changes from the Food Center. The rate will be as described in
paragraphs 1, 2, 3 and 4, above.
8. The Food Center agrees to provide meals in accordance with the regulations of
the United States Department of Agriculture's Child Care Food Program as
shown in attachment A hereto, which is hereby incorporated into this
Agreement.
9. The Food Center will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared, menu,
portion sizes of menu items and amounts of food used to prepare menu
items. This is required at the preparation kitchen for all meals served.
b. The records will be made available upon request to FENWC for audit and
review purposes. The Food Center will maintain the records within the
record retention guidelines mandated by USDA.
10. FENWC will maintain a daily record of the number of meals served by type.
11. No portion of this Agreement shall be deemed to constitute a waiver of any
immunities the parties or their officers or employees may possess, nor shall any
portion of this Agreement be deemed to have created a duty of care with respect
to any persons not a party to this Agreement.
12. No portion of this Agreement shall be deemed to create an obligation on the
party of the County of Weld, State of Colorado, or Food Center to expend funds
not otherwise appropriated in each succeeding year.
13. If any section, subsection, paragraph, sentence, clause, or phrase of this
Agreement is for any reason held or decided to be unconstitutional, such
decision shall not effect the validity of the remaining options. The parties
hereto declare that they would have entered into this Agreement and each and
every section, subsections, paragraph, sentence, clause, and phrase thereof
irrespective of the fact that any one or more sections, subsections,
paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
14. The term of this Agreement shall be from January 31, 2005 through September
30,2005 with the option to extend to November 30, 2005.
15. This Agreement may be amended at any time with the written mutual consent of
both parties.
16. The Food Center and FENWC mutually agree to accept that this agreement may
be terminated by either party upon a thirty (30) day written notice being
provided to the other party. However, this agreement will be terminated
immediately if Migrant Head Start funding is stopped.
17. Assurances:
c. The Food Center agrees that it is an independent contractor and that it's
officers, employees, and clients do not become employees of Weld
County, and therefore are not entitled to any employee benefits as Weld
County employees, as a result of the execution of this agreement.
d. FENWC the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of Food Center, the Board of action, its
employees, volunteers or agents while performing this Agreement. The
Food Center, its officers and employees, shall not be held liable for
injuries or damages caused by any negligent acts or omissions of
FENWC, the Weld County Board of Commissioners, its officers and
employees. The respective contracting parties shall provide such liability
insurance and worker's compensation coverage as each deems
appropriate, and as required by the Colorado Worker's Compensation
Act.
e. No officer, member, or employee of the Weld County and no member of
their governing bodies shall have any pecuniary interest, direct or
indirect, in the approved Agreement or proceeds thereof.
f. The Food Center understands that monitoring and evaluating of the
performance of this Agreement shall be conducted by the Weld County
Division of Human Resources and the results provided to the Weld
County Board of Commissioners.
g. The Food Center and FENWC assure compliance with the Title VI of the
Civil rights Act of 1986, and no person shall, on the grounds of race,
creed, color, sex, handicap, or national origin be excluded from
participation in, be denied the benefits of, or be otherwise subjected to
discrimination under the approved Agreements.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be duly
executed as of the day, month, and year first herein above set forth.
WELD COUNTY BOARD OF COMMISSIONERS
William Jek�hairperson JAN 1 ti LUUJ
SODEXHO
•yam �/� 3 ��
Mathew Dokoupil ,# \N E
WELD COUNTY TO THE LERK BOARD um cam' ` s'. �,
Deputy Clerk t6 the Board ar7Es?' a 6 / (1414.
W U TY SION OF HUMAN RESOURCES
Walter J. Speckman, Executive Director
r -
rOOD CHART
Child & Adult Care Food ProgramAGE AGE AGE
g 1 upto3 3upto6 6 up to 13
BREAKFAST Fluid Milk 'A cup 3/4 cup 1 cup
Juice or Fruit or Vegetable 1/4 cup V2 cup V2 cup
Bread or Bread Alternate 'V2 slice '/z slice 1 slice
SNACK Fluid Milk % cup 'V2 cup 1 cup
(Serve 2)* Juice or Fruit or Vegetable '/2 cup 1/2 cup 3/4 cup
Meat or Meat Alternate*** 'V2 ounce V2 ounce 1 ounce
Bread or Bread Alternate 'A slice '/2 slice 1 slice
LUNCH/ Fluid Milk '/2 cup 3/4 cup 1 cup
SUPPER Meat or Poultry or Fish or 1 ounce 1 V2 ounces 2 ounces
Cheese or 1 ounce 1 'A ounces 2 ounces
Egg or 1 1 1
Cooked Dry Beans and Peas or 1/4 cup 3/8 cup 'V2 cup
Peanut Butter 2 tblsp. 3 tblsp. 4 tblsp.
Yogurt, plain or flavored 4 ounces (or%cup) 6 ounces (or 3/4 cup) 8 ounces (or 1 cup)
Vegetables and/or Fruits 1/4 cup 'V2 cup 3/4 cup
(Must serve at least 2 different varieties**) total total total
Bread or Bread Alternate '/2 slice V2 slice 1 slice
* Juice may not be served if milk is the only other component at
` >-, snack
.....
` ** A minimum of 1/8 cup each must be served.
/ _i "4� 1/ *** Yogurt may also be served for SNACK as a m/ma as follows:
/•
1-6 i
2 ounces or 1/4 cup
MILK / the•
613 yn old louott m/tea= 4ouncca orX cup Y�yogu t
(Colorado Department of Public Health&Env.-CACFP MPS c:IFonns\Foodl-13.999u,Rev.10/7/99)Also available in Spsaish.
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