HomeMy WebLinkAbout20052580.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
AUGUST 31, 2005
TAPE #2005-33
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center,
Greeley, Colorado, August 31, 2005, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner William H. Jerke, Chair
Commissioner M. J. Geile, Pro-Tem
Commissioner David E. Long
Commissioner Robert D. Masden
Commissioner Glenn Vaad - EXCUSED
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Jenny VanEgdom
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Geile moved to approve the minutes of the Board of County Commissioners
meeting of August 29, 2005, as printed. Commissioner Long seconded the motion, and it carried
unanimously.
CERTIFICATION OF HEARINGS: Commissioner Long moved to approve the Certification of Hearings
conducted on August 29, 2005, as follows: 1)Creation of Southwestern Weld County Law Enforcement
Authority. Commissioner Geile seconded the motion, which carried unanimously.
AMENDMENTS TO AGENDA: There were no amendments to the agenda.
PUBLIC INPUT: No public input was given.
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Long seconded the motion, and it carried unanimously.
PROCLAMATIONS:
SUICIDE PREVENTION AWARENESS MONTH-SEPTEMBER,2005:ChairJerke read the certificate into
the record,proclaiming September 2005 as Suicide Prevention Awareness Month. Merle Evans, Member
of the Suicide Education and Support Services Board, was present to receive the certificate. Mr. Evans
stated suicide is a significant problem across the nation; however, recent public awareness efforts have
created a positive impact in this community. Chair Jerke expressed his appreciation to Mr. Evans for his
contributions to the Suicide Education and Support Services Board.
2005-2580
BC0016
O9-/IBS
COMMISSIONER COORDINATOR REPORTS: Mr. Warden advised the Board that he spoke with Barb
Kirkmeyer regarding an Energy Impact Grant in the amount of$250,000.00,and approval is contingent upon
the scope of work being performed for the MUD study. He stated the involvement and input of three state
agencies is required during the interview process, and the Colorado Department of Transportation, the
Department of Local Affairs, and the Department of Natural Resources will be involved.
Commissioner Masden reported he received notification from the Governor's Office that he was reappointed
to the Energy and Mineral Impact Committee.
Chair Jerke reported he attended Media Day at the Fritzler Farm, and was able to view the Ray
Charles/Elvis Presley corn maze during a helicopter flight.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $269,668.19
Electronic Transfers -All Funds $1,222,354.86
Commissioner Geile moved to approve the warrants as presented by Mr. Warden. Commissioner Long
seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Mr. Warden stated there were no bids to present.
APPROVE AUDITING SERVICES BID - DEPARTMENT OF FINANCE AND ADMINISTRATION: Mr.
Warden recommended acceptance of the low bid from Bondi and Company, LLC. He stated the firm
Sample and Bailey does not have experience with County audits;however, Bondi and Company, LLC,has
previous experience, and will produce better results. He further stated the first two years are contracted
at a fixed fee rate,and upon extension of the contract,the fees are negotiated for years three through five.
Responding to Chair Jerke, Mr. Warden stated the County may seek a new contract after two years if not
satisfied with the current provider. Further responding to Chair Jerke,Mr.Warden stated the County could
once again utilize the services of Anderson and Whitney after two years with Bondi and Company, LLC.
Commissioner Long moved to approve said bid. Seconded by Commissioner Masden,the motion carried
unanimously.
APPROVE QUALIFICATION BASED PROPOSAL BID FOR WELD COUNTY ROAD 3 TO WELD
COUNTY ROAD 1.5-DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated the Department of Public
Works has interviews scheduled with the vendors on September 8, 2005, and recommended the bid be
continued until September 14, 2005. Commissioner Geile moved to continue said bid to
September 14, 2005, at 9:00 a.m. Seconded by Commissioner Long, the motion carried unanimously.
OLD BUSINESS:
CONSIDER ADDENDUM TO AGREEMENT FOR THE CONVEYANCE OF CERTAIN PROPERTY FROM
THE TOWN OF NEW RAYMER AND AUTHORIZE CHAIR TO SIGN (CON'T FROM 8/24/05): Bruce
Barker,County Attorney,stated the Addendum to Agreement requires that a study be conducted to ensure
the proposed tower will not cause any interference with the tower owned by the County. He stated during
his conversation with a representative from Verizon Wireless, he was notified that the required study had
not been completed. He further stated a work session with Captain Juan Cruz will be completed regarding
the matter,and he recommended the matter be continued to September 28,2005. Commissioner Masden
Minutes, August 31, 2005 2005-2580
Page 2 BC0016
moved to continue said addendum to agreement to September 28,2005, at 9:00 a.m. The motion,which
was seconded by Commissioner Long, carried unanimously.
NEW BUSINESS:
CONSIDER TASK ORDER OPTION TO RENEW LETTER #2 FOR THE COLORADO PHYSICAL
ACTIVITYAND NUTRITION PROGRAM AND AUTHORIZE CHAIR TO SIGN: Gaye Morrison, Department
of Public Health and Environment, stated the Task Order is a part of the Steps to a Healthier Weld County
Grant, and this renewal is the third year of a five-year contract which provides funds to reduce obesity,
diabetes, and asthma in Weld County. She stated the focus of the program will continue to be schools,the
health care system, the community, and worksites. She stated the renewal of funds, for the time period
of September 21, 2005, through September 20, 2006, are in the amount of$495,658.00. Responding to
Commissioner Geile, Ms. Morrison stated the funds are not tied to Tobacco Settlement Funds. She further
stated the funds reflect a seven percent decrease from the previous year, as the State retained some of
the funds to purchase Flu vaccines. Commissioner Geile moved to approve said Task Order and authorize
the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER TASK ORDER FOR TOBACCO EDUCATION AND PREVENTION PROGRAM AND
AUTHORIZE CHAIR TO SIGN: Ms.Morrison stated the funding comes from the Tobacco Tax Initiative. She
stated the existing program will be expanded with the addition of two Health Education Specialists,and the
specialists will promote cessation of tobacco use among adults and youth in Weld County and work to
reduce exposure to second hand smoke. She stated funds, in the amount of $203,689.00, will be
distributed for the time period of October 1,2005,through June 30,2006. Responding to ChairJerke, Ms.
Morrison stated the State has a comprehensive evaluation plan in place, and results have shown that the
number of adult smokers has decreased. She further stated one of the areas of focus are students at the
University of Northern Colorado campus. Responding to Commissioner Geile and Chair Jerke, Ms.
Morrison stated the funds are from Tobacco Settlement Funds, and they are secure, as they come from
the State tax placed on tobacco products. In response to Commissioner Masden, Ms. Morrison stated
adding two Health Education Specialists will make the level of staff support comparable to the level of staff
support the program operated with two years ago. Commissioner Geile moved to approve said Task Order
and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER COMBINED TASK ORDER FOR MATERNAL AND CHILD HEALTH PROGRAM AND HEALTH
CARE PROGRAM FOR CHILDREN WITH SPECIAL NEEDS AND AUTHORIZE CHAIR TO SIGN:
Linda Henry, Department of Public Health and Environment, stated the Task Order for the Maternal and
Child Health Program,and the Health Care Program for Children with Special Needs,are combined for total
funds of$334,334.00. She stated funds in the amount of$141,252.00 will be used to provide prenatal and
postpartum care, and assist women with enrollment into Medicaid under the Maternal and Child Health
Program. She further stated under the Health Care Program for Children with Special Needs,funds in the
amount of$193,082.00 will be used to provide public health services for children with special health care
needs, and case management for children with traumatic brain injuries. Ms. Henry stated the County will
receive$850.00, per child,for services provided to children with traumatic brain injuries. She stated funds
in the amount of$228,139.00 are pass-through funding from the Federal Government, and funds in the
amount of$106,195.00 are State funds. Responding to Commissioner Geile, Ms. Henry stated the funds
from the State come from the General Fund. Commissioner Geile moved to approve said Task Order and
authorize Chair to sign. The motion,which was seconded by Commissioner Long, carried unanimously.
CONSIDER LEASE AGREEMENT BETWEEN FORT LUPTON FIRE PROTECTION DISTRICT AND
WELD COUNTY PARAMEDIC SERVICES AND AUTHORIZE CHAIR TO SIGN: Dave Bressler, Director
of Paramedic Services, stated the Weld County Paramedic Services will be granted space for the pyramid
three crew to move into the Fort Lupton Fire Station facilities. He stated the agreement will secure room
for storage of supplies and equipment, the use of an auto bay for keeping of up to two ambulances, and
Minutes, August 31, 2005 2005-2580
Page 3 BC0016
living quarters for the crew members working 24-hour shifts. Mr. Bressler stated the agreement meets the
requirements for a 24-hour, seven days a week operation, and minimal work on the computer and phone
systems will need to be completed. Responding to Chair Jerke, Mr. Bressler stated the space will be
leased for an amount of$20,000.00 per year. Further responding to Chair Jerke, Mr. Bressler stated the
hospital in the Brighton area is still on the time schedule for its new facility, and representatives from the
hospital are included in the EMS Council. Mr. Bressler further stated the Platte Valley Medical Center has
removed its ambulance postings in the south area of the County; however, it does provide backup as
negotiated in a mutual aid agreement. Responding to Commissioner Geile, Mr. Bressler stated staff has
not accepted the offer of$30,000.00 from Mr. Hicks at Platte Valley,as it wouldn't adequately cover costs.
(Changed to Tape #2005-34). Commissioner Geile stated the Platte Valley financial offer should be
readdressed. Mr. Bressler stated Mr. Hicks was unwilling to continue the discussion at the conclusion of
the most recent EMS Council meeting; however, he would be willing to contact Mr. Hicks again for
discussion. Responding to Commissioner Geile, Mr. Bressler stated he will address the issue with the Fort
Lupton City Council. Responding to Mr. Warden, Mr. Bressler stated Platte Valley provides aggressive
backup and covers the Town of Lochbuie as an exclusive contract. Commissioner Geile directed Mr.
Bressler to resume negotiation talks with the Platte Valley District, and moved to approve said lease
agreement, and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried
unanimously.
CONSIDER DESIGNATION OF BROKERS/DEALERS FOR INVESTMENT OF WELD COUNTY FUNDS:
Don Mueller,Treasurer,stated one broker/dealer will be added to the list of institutions available to purchase
securities, and the new broker/dealer could potentially negotiate larger discounts on purchases. Mr. Barker
stated the first Resolution was approved on February 23,2005,and the Resolution before the Board adds
the broker/dealer FTN Financial,a division of First Horizon National Corporation,TN. Commissioner Long
moved to approve said designation of broker/dealer. Seconded by Commissioner Geile,the motion carried
unanimously.
CONSIDER AMENDMENT TO WELD COUNTY INVESTMENT POLICY: Mr.Mueller stated the amendment
updates the previous investment policy adopted on March 5, 2003. He stated the amendment was
recommended for approval by the Investment Committee. Responding to Chair Jerke, Mr. Mueller stated
the amendment will add the Controller as a part of the Investment Committee. Commissioner Geile moved
to approve said amendment. The motion, which was seconded by Commissioner Long, carried
unanimously.
CONSIDER ITEMIZING LEGAL HOLIDAYS DURING CALENDAR YEAR 2006: Mr. Warden stated the
number of holidays will remain the same, as stated in the Personnel Manual. He stated the schedule
follows the Federal Holidays schedule; however, July 3, 2005, will be substituted for Colorado Day,
November 24,2005,will be substituted for Martin Luther King's Birthday, and December 22,2005,will be
substituted for Columbus Day. He further stated the general preference of Weld County employees is to
take time off before Christmas Day. He stated the Sheriffs Office Court Personnel will follow the State
schedule, and the District Attorney's Office will follow the floating holiday schedule. Commissioner Geile
moved to approve said itemized list of holidays. The motion,which was seconded by Commissioner Long,
carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the
consent agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by
the Acting Clerk to the Board.
Minutes, August 31, 2005 2005-2580
Page 4 BC0016
There being no further business, this meeting was adjourned at 9:50 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: 4.4i I�/' i L
William H .erke, Chair
Weld County Clerk to t w B. 40'
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J ile, Pro
BY: iH/'.zo 1 . tt
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Deputy Clerk to the B (j j \ �� c
Davi . Long
EXCUSED DATE OF APP OVAL
Robert D. Masden
EXCUSED
Glenn Vaad
Minutes, August 31, 2005 2005-2580
Page 5 BC0016
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