HomeMy WebLinkAbout20053724.tiff et
PUBLIC WORKS
FUND
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Doya
Foos - 3 Z72
2006 Revenue
Total $32,936, 146 (2005 $31 ,564,255)
Fund Balance, Other Taxes,
$6,540,000, 20% $6,300,000, 19%
N Federal/State,
r.,
W $2,120,000, 6%
. """ Miscellaneous,
$2,755,000, 8%
Licenses/Permits,
$250,000, 1%
Property Taxes, Highway Users Fee,
$6,671 ,146, 20% $8,300,000, 26%
PUBLIC WORKS
Revenue Changes
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Highway Users Property Taxes Licenses/Permits Fund Balance Other Taxes Federal/State Miscellaneous
Fee
PUBLIC WORKS 2006 Expenditures
$1200°°°° -„ „ Total $28,376,615 (2005 $27,164,255)
EXPENDITURE CHANGES
7.7
$10,000,000 ,.;
Public Works,
$11,391,814,
$&000.000 ❑2006 41%
. Municipalities,
ro
O2005 : $1528625 5%
Bridge
Adminstration,
Construction,
$877,457,3% $2,784,357,
cn Mining, Maintenance $4,009,761,
$2,322,142,8% Trucking, Support, 14"%
__ $3,519,337, $1,943,122,7°/P; S. � m w
$2,000,000 - T 12%
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All Funds Expenditures
TEN YEAR TREND
Public Works Expenditures
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TEN YEAR TREND
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1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
PUBLIC WORKS FUND SUMMARY
The Public Works Fund records all cost related to Weld County road and bridge construction and
maintenance. This fund is also utilized for allocation of monies to cities and towns for use in road
and street activities.
A fund balance of$6,540,000 is included in the total available resources, in addition to the revenue
shown in the budget. Property tax is $6,671,146, Specific ownership tax is estimated at
$6,300,000, up $425,000. HUTF is up $160,000 at $8,300,000. Grant revenue is anticipated to
be $1,600,000 from Energy Impact for WCR 74 improvements, and the intersection of WCRs 13
and 74. Other revenues include$440,000 from landfill impact fees, $1,239,000 from transportation
impact fees, $360,000 from development fees, $115,000 for off-site improvements for Dove Haven
($70,000), Mill Creek ($45,000), and $300,000 reimbursement from Derr Bros. Permit revenues
of$300,000 from the special oil and gas permit fund are included, and other revenues are stable
with little change.
The resources for 2006 are $32,586,146, of which $6,540,000 is beginning fund balance. A year
ending fund balance of$4,559,531 is anticipated. Municipal share back is funded at $1,528,625.
Salary increases are shown at 3.5%, plus increases to cover the increase in health insurance costs
and retirement at 7.5%. Salaries for seasonal employees are$799,299. Sixteen seasonal workers
were transferred to various Public Works departments as full time employees with benefits. The
change of status is part of the department's change in the 2006 budget to recognize those seasonal
positions that have evolved into full time staff. They should be granted full time status with benefits
to be fair to all employees.
Road Construction Supplies increased$94,800; Contract Payments increased $1,121,344, based
on the Capital Improvement Plan; Machinery and Equipment decreased $75,000 due to the
purchase of a Road Reclaimer in 2005. Strategic Roads decreased $456,541 to $4,149,000, and
Right-of-Way purchases decreased$114,000,based on the Capital Improvement Plan. Grants and
Donations decreased $270,000 since there will be no bridge grants in 2006.
Other budget units are stable with the exception of being impacted by fuel costs. The trucking
contract is up $321,200 for three additional trucks and anticipated contract price increases due to
fuel costs in 2006. Mining costs are up $68,000 for professional services for environmental and
water consultants for gravel pit permitting. There were four positions transferred from Public Works
departments to Engineering(General Fund). The transfers included two surveyors($114,073)from
the Bridge Division, and a Senior Engineer and one Engineering Tech from PW Administration.
The transfer of personnel from other Public Works departments allows all the positions reporting
to the Manager of Engineering to be in the Engineering budget.
The 2006 Public Works Plan is presented at the end of this Section with specific projects in the
Final Budget.
227
CONCERNING LOCAL
ACCOUNTABILITY
FOR MONEY USED
FOR HIGHWAY PURPOSES
In accordance with Section 29-1-110, C. R. S., 1973, at a public hearing on the budget, Weld
County must discuss the proposed use of its allocation of highway users tax fund monies and the
County Public Works Fund and provide an opportunity for any elector to be heard on the
expenditure of such'monies for the current year and for the fiscal year governed by the proposed
budget.
The proposed use of the 2006 allocation of highway users tax fund monies and county road and
bridge fund are as follows:
Maintenance of Condition $ 4,009,761
Administration 877,457
Maintenance Support 1,943,122
Truck Hauling 1,469,660
TOTAL $ 8,300,000
228
CONSTRUCTION BIDDING FOR
STATE-FUNDED LOCAL PROJECTS
In accordance with Sections 29-1-701 through 707, C. R. S., as amended, cities or counties of
30,000 persons or more are required to bid projects of over $150,000. Local governments are
required to bid competitively among private contractors for projects using Highway Users Tax Fund
money (state funded projects),and are prohibited from dividing projects into two or more projects
to evade provisions of the act.
"State-funded public project"means any construction,alteration,repair,demolition,or improvement
by any agency of local government of any land, structure, facility, road, highway, bridge, or other
public improvement suitable for and intended for use in the promotion of the public health,welfare,
or safety and any defined maintenance project which is funded in whole or in part from the highway
users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars
in the aggregate for any fiscal year.
"Defined maintenance project" means any project that involves a significant reconstruction,
alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public
improvement, including but not limited to repairing or seal coating of roads or highways or major
internal or external reconstruction or alteration of existing structures. "Defined maintenance project"
does not include routine maintenance activities such as snow removal, minor surface repair of
roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of
floor coverings, or minor reconstruction or alteration of existing structures.
Based upon the above definitions, Weld County's Public Works 2006 budget would be allocated
as follows by the above categories:
TOTAL HUTF STATE LOCAL/OTHER
Bridge Construction $ 2,784,357 $ 0 $ 2,784,357
Maintenance of Condition 4,009,761 4,009,761 0
Maintenance Support 1,943,122 1,943,122 0
Trucking 3,519,337 1,469,660 2,049,677
Mining 2,322,142 0 2,322,142
Administration 877,457 877,457 0
Municipalities 1,528,625 0 1,528,625
Public Works:
R-O-W 897,000 0 897,000
Miscellaneous 77,500 0 77,500
Strategic Roads 4,149,000 0 4,149,000
Part-time 799,299 0 799,299
Asphalt 2,496,800 0 2,496,800
Contract 2,972,215 0 2,972,215
$28,376,615 $ 8,300,000 $20,076,615
Based upon the above allocation,Weld County,at a minimum,must competitively bid truck hauling
of $1,469,660. However, it is anticipated that in addition to the minimum required by law, Weld
County will bid out an additional $2,496,800 in asphalt purchases and contracts for overlays,
additional truck hauling of$421,540, and reconstruction, chip and seal of$2,972,215, for a total of
$7,360,215 in bid projects for 2006. A major portion of the $4,149,000 earmarked for Strategic
Roads may also be contracted, which raises the potential bid project amount to $11,509,215.
Maintenance of effort requirement was eliminated by the 1994 State Legislature, effective with the
1995 budget; therefore, it is not demonstrated in this budget document.
229
PUBLIC WORKS FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
TAXES
2000 90100 4112 CURRENT PROPERTY TAXES 5,987,855 6,671,146 6,671,146 6,671,146
2000 90100 4130 SPECIFIC OWNERSHIP TAXES 5,875,000 6,300,000 6,300,000 6,300,000
TOTAL TAXES 11,862,855 12,971,146 12,971,146 12,971,146
LICENSES&PERMITS
2000 90100 4221 PERMITS 250,000 250,000 250,000 250,000
INTERGOVERNMENTAL REVENUE
2000 90100 4312 MINERAL LEASING 80,000 100,000 100,000 100,000
2000 90100 4316 GRAZING ACT 15,000 50,000 50,000 50,000
2000 90100 4318 PAYMENT IN LIEU OF TAXES 50,000 50,000 50,000 50,000
2000 90100 4334 HIGHWAY USER 8,140,000 8,300,000 8,300,000 8,300,000
2000 90100 4338 MOTOR VEHICLE REG 320,000 320,000 320,000 320,000
2000 90100 4340 GRANTS 826,400 1,250,000 1,250,000 1,600,000
N TOTAL INTERGOVERNMENTAL REVENUE 9,431,400 10,070,000 10,070,000 10,420,000
w
0
MISCELLANEOUS
2000 90100 4680 OTHER 1,389,000 2,754,000 2,754,000 2,754,000
2000 90100 4820 COMPENSATION FOR LOSSES 1,000 1,000 1,000 1,000
TOTAL MISCELLANEOUS 1,390,000 2,755,000 2,755,000 2,755,000
TOTAL PUBLIC WORKS FUND 22,934,255 26,046,146 26,046,146 26,396,146
PUBLIC WORKS FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2000 30100 ADMINISTRATION 861,623 808,616 808,616 877,457
2000 32100 TRUCKING 3,065,000 3,482,525 3,482,525 3,519,337
2000 32200 MOTOR GRADER 3,624,582 3,925,587 3,925,587 4,009,761
2000 32300 BRIDGE 2,711,595 2,683,865 2,683,865 2,784,357
2000 32400 MAINTENANCE SUPPORT 1,730,521 1,896,028 1,896,028 1,943,122
2000 32500 OTHER PUBLIC WORKS 11,330,412 11,550,814 11,550,814 11,391,814
2000 32600 MINING 2,260,775 2,296,452 2,296,452 2,322,142
2000 56200 CITIES AND TOWNS 1,579,747 1,797,473 1,797,473 1,528,625
2000 99999 SALARY CONTINGENCY 0 363,103 363,103 0
TOTAL PUBLIC WORKS FUND 27,164,255 28,804,463 28,804,463 28,376,615
N
W
r
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Administration - - 2000-30100
DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary; coordinates
complaints; and maintains cost accounting records on projects.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES ! LAST FY CURRENT FY- NEXT FY NEXT FY
Personnel Services $ 469,379 $ 571,713 $ 483,776 $ 552,617
Supplies 77,516 51,000 71,000 71,000
Purchased Services 245,633 213,410 253,340 253,340
Fixed Charges 0 500 500 500
Contra Expense -792 0 0 0
Capital 0 25,000 0 0
Gross County Cost $ 791,736 $ 861,623 $ 808,616 $ 877,457
Revenue 0 0 0 0
Net County Cost $ 791,736 $ 861,623 $ 808,616 $ 877,457
Budget Positions 8 9 8 8
SUMMARY OF CHANGES: Personnel Services decreased $87,937 due to the transfer of two
positions and the creation of one new position. The transfers to the Engineering budget include a
Senior Engineer and one Engineering Tech. The new position requested is one Property Clerk
($36,467). Small Items of Equipment increased $13,000 based on historical costs and anticipated
needs. Computer Software and Attachments decreased $5,000 based on anticipated needs for
2006. Other Operating Supplies increased $12,000 based in part on historical costs and an
increase in the department's safety program.
Postage and Freight increased $2,000 based on an increase in postage for next year and
anticipated needs; Memberships and Registration Fees increased $1,405 based on annual
registration fees; Other Purchased Services increased $200 based on actual costs for pagers;
Utilities increased $19,000 based on historical costs primarily for grader sheds; and Phones
increased $1,000, Medical Services increased $1,135, and Data Processing Services increased
$15,000 based on historical costs. Vehicle Expense increased $2,190 based on increased fleet
size. Repair and Maintenance Equipment decreased $4,000 due to the new 800 MHz network.
Travel and Meetings increased $2,000 for a special training course for a new paving foreman and
operator. The Computer Equipment line item was eliminated ($25,000).
Final budget adjustments include an increase in salaries of$68,841.
232
ADMINISTRATION
(CONTINUED)
2000-30100
OBJECTIVES: 1) Provide administrative and managerial support and supervision to Public Works
and other county departments.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Accurately monitor and report activities of
the department according to current
reporting methods and performance
standards
Perform administrative duties with less than
1% error 90% 90%
Efficiency Measures
FTE's per 10,000/capita 0.38 0.42 0.36
Per capita cost (county support $3.86 $4.01 $3.99
FINANCE/ADMINISTRATIONRECOMMENDATION: The transfer of personnel from the Public
Works Administration budget allows all the positions reporting to the Manager of Engineering to be
in the Engineering budget.
The Property Clerk position ($36,464) is included in the recommended budget, however, it is a
policy issue for the Board. A position like this has been considered for many years to provide
control of consumable supplies and inventories,such as sign material,bridge materials,etc. Value
of the inventories on December 31, 2004, was $887,262. In addition, the position would maintain
the supply room, do fuel management,work with purchasing on PW bids, and assist with the snow
operation.
All other line item changes appear justified.
BOARD ACTION: The Board approved the Property Clerk position. All other position changes
were also approved. No changes were made to the recommended budget.
233
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Trucking - - 2000-32100
DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and
transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile
sites, and capital improvement projects with 13 full time employees, 14 assigned truck tractors and
trailers, 4 loaders, and 6 dump trucks and 3 water trailers. Responsible for organizing and
supervising the County Community Service Work program and operational supervision and
management of trucking contract.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY _ _ CURRENT FY NEXT FY NEXT FY
Personnel Services $ 703,479 $ 736,587 $ 836,461 $ 873,273
Supplies 7,099 12,000 12,090 12,090
Purchased Services 2,267,215 2,314,413 2,631,974 2,631,974
Fixed Charges -648 2,000 2,000 2,000
Capital 0 0 0 0
Gross County Cost $ 2,977,145 $ 3,065,000 $ 3,482,525 $ 3,519,337
Revenue 0 0 0 0
Net County Cost $ 2,977,145 $ 3,065,000 $ 3,482,525 $ 3,519,337
Budget Positions 13 13 15 15
SUMMARY OF CHANGES: Request includes an increase of$99,874 to reclassifytwo seasonal
Service Worker il's to two full time Service Worker III's with benefits. The positions will be taken
out of the seasonal budget. The positions are used to drive water trucks year around.
Uniforms and Cldthing increased $90 based on anticipated costs; Utilities increased $716 for
Port-o-let service charges; and Contract Payments increased $321,200 based on three additional
trucks needed for the contract truck haul and anticipated cost increase in the new 2006 contract.
Vehicle Expense increased $8,845 based on increased fuel costs and historical costs. Repair and
Maintenance Other increased $1,800 based on historical costs. Machinery and Equipment Rental
decreased $15,000 to reflect anticipated needs. Final budget adjustments include an increase in
salaries of$36,812.
OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement
projects. This consists of maintaining good, sound roads for the general public, upgrade of roads
for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of
snow in the winter.
234
TRUCKING
(CONTINUED)
2000-32100
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Tons of asphalt hauled 97,000 100,573 104,275
Tons of material hauled 695,000 700,000 700,000
Miles of road graveled 401 474 400
Efficiency Measures
FTE's per 10,000/capita .63 .61 .68
Per capita cost (county support) $14.54 $14.28 $16.00
Effectiveness Measures (desired results)
Operate within budget limits: 95% 95% 95%
Complete the annual gravel plan.
Confirm 100% of individual complaints and
address problems within 30 days.
Respond to service calls within 24 hours.
Meet established Codes, policies, and
practices
95% attendance at all safety meetings
All PPE equipment used as required
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of all line items.
Moving the two seasonal positions to full time status is part of the department's change in the 2006
budget to recognize those seasonal positions that have evolved into full time staff. They should be
granted full time status with benefits to be fair to those employees.
BOARD ACTION: The Board approved the conversion of seasonal positions to full-time status.
The budget was approved by the Board as recommended.
235
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Motor Grader- - 2000-32200
DEPARTMENT DESCRIPTION: Fleet of 38 motor graders,30 grader zones,21 grader stations,
one fugitive dust team,two roving maintenance teams, and two mowing tractors responsible for the
upkeep of gravel roads in Weld County (approximately 2,500 miles).
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES `.LAST l:'Y >. ;::CURRENT FY< .F'NEXT=F.Y NEXT FY
Personnel Services $ 1,830,838 $ 1,966,439 $ 2,120,807 $ 2,204,981
Supplies 85,917 176,811 146,675 146,675
Purchased Services 1,225,854 1,272,332 1,451,725 1,451,725
Fixed Charges 176,138 182,000 206,380 206,380
Contra Expense -1,302 0 0 0
Capital 0 0 0 0
Gross County Cost $ 3,317,445 $ 3,597,582 $ 3,925,587 $ 4,009,761
Revenue 0 0 0 0
Net County Cost $ 3,317,445 $ 3,597,582 $ 3,925,587 $ 4,009,761
Budget Positions 38 38 41 41
SUMMARY OF CHANGES: Personnel Services increased due to the addition of one foreman
($61,044) and the reclassification of two seasonal Service Worker II's to full time Service
Worker III's ($93,322). Overtime increased $11,220 based on anticipated overtime for 2006.
Uniforms and Clothing increased $75 based on anticipated costs. Other Operating Supplies
decreased $30,211 due to historical costs and moving mowing supplies to the Weed and Pest
budget. Utilities increased $7,196 based on historical usage and Vehicle Expense increased
$172,854 based on anticipated fuel usage, an increase in fuel cost for 2006, and historical costs
for repairs. Repair and Maintenance Other decreased $657due to anticipated costs. Machinery
and Equipment Rental decreased $2,620 based on the 2005 lease grader bid prices.
Final budget adjustments include an increase in salaries of$84,174.
OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement
construction projects and intergovernmental agreements, and conduct snow removal on 800 miles
of paved roads as needed.
236
MOTOR GRADER
(CONTINUED)
2000-32200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Snow Removal Lane Miles 33,710 33,000 33,000
Grading Lane Miles 175,910 175,000 175,000
Miles of Upgrade on Aggregate Surfaced
Roads 10 8 8
Efficiency Measures
FTE's per 10,000/capita 1.82 1.77 1.86
Per capita cost (county support) $16.20 $16.88 $18.23
Effectiveness Measures (desired results)
Spread gravel per annual gravel plan.
Perform surface maintenance on gravel roads.
Treat chemically treated roads per plan.
Perform roving maintenance per plan.
Confirm 100% of individual complaints and address
problems within 30 days.
Respond to service calls within 5 work days to
acknowledge concern of the caller.
All operations will meet established current codes,
policies, and practices.
95% attendance at all safety meetings.
All PPE equipment used as required.
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval of all line items. The
two seasonal positions moving to full time status is part of the department's change in the 2006
budget to recognize those seasonal positions that have evolved into full time staff, and should be
granted the full time status with full benefits to be fair to the employees. The additional foreman
position would be a working foreman to operate while training current and new operators in order
to have more consistency in the gravel road maintenance. Funds are included in the recommended
budget. This is a Board policy issue concerning service level.
BOARD ACTION: The Board approved the conversion of the seasonal positions to full-time status.
The Board also approved the requested Foreman position; however, decided the position should
be classified as a "Motorgrader Operator Trainer" at the same grade as a Foreman. The budget
was approved by the Board as recommended.
237
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Bridge Construction - - 2000-32300
DEPARTMENT DESCRIPTION: 22 full time employees and 19 seasonal positions with over $5
million of reportable equipment. Organized as a Bridge section,Construction section,and Drainage
section that performs a variety of tasks in those areas. Supports snow and ice control and conducts
tree removal on county rights-of-way.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,177,059 $ 1,239,338 $ 1,355,190 $ 1,455,682
Supplies 507,310 596,530 575,030 575,030
Purchased Services 678,598 763,727 691,645 691,645
Fixed Charges 81,753 112,000 62,000 62,000
Contra Expense -621 0 0 0
Capital 41,771 0 0 0
Gross County Cost $ 2,485,870 $ 2,711,595 $ 2,683,865 $ 2,784,357
Revenue 7,186 0 0 0
Net County Cost $ 2,478,684 $ 2,711,595 $ 2,683,865 $ 2,784,357
Budget Positions 22 22 26 26
SUMMARY OF CHANGES: Personnel Services decreased $114,073 due to the transfer of two
Engineering Techs doing surveying to the Engineering Budget. Overtime decreased $15,100
based on anticipated costs and the transfer of the surveyors. Six seasonal Service Worker I
positions ($229,926) were added to this budget and taken out of the seasonal labor budget.
Utilities increased $1,650 due to rates. Small Items of Equipment decreased $1,200, Cost of
Goods Sold decreased$20,000,and Vehicle Expense decreased$33,732,based on historic costs;
Uniforms and Clothing decreased $300 due to the transfer of positions; and Other Professional
Services decreased $ 40,000 due to anticipated projects. Machinery and Equipment Rental
decreased $50,000 to eliminate costs for the trackhoe which was paid in full in 2005. Final budget
adjustments include an increase in salaries of$100,492.
OBJECTIVES: 1) Repair and replace old, deteriorated bridges; 2) Construct capital improvement
projects; 3) Assist with snow removal on the county road system and all parking lots; 4) Maintain
approximately 1,400 bridges in the County. Division replaces approximately seven to nine new
bridges each year.
238
BRIDGE CONSTRUCTION
(CONTINUED)
2000-32300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles of Borrow Ditch Cleaning 22 22 20
Culverts (new and repaired) 15" and 217 170 150
Larger
Number of Culverts Cleaned 30 30 30
Miles of New Construction/Reconstructed
Roads Asphalted 4.43 5.82 6.55
Efficiency Measures
FTE's per 10,000/capita 1.07 1.06 1.18
Per capita cost (county support) $12.10 $12.63 $12.66
Effectiveness Measures (desired results)
Confirm 100% of individual complaints and address problems within 30 days.
Respond to service calls within 24 hours to acknowledge concern of the caller.
All construction projects completed by end of year with 75% of projects
meeting individual time lines.
80% of utility locations done within 30 days of project start.
All operations will meet established current codes, policies, and practices
95% attendance at all safety meetings
All PPE equipment used as required
Maintain sufficiency rating of:
70% Good - - SR 100-50
25% Fair- - SR 49-25
5% Poor- - SR less than 25
Maintain bridge system with less than 10% restricted bridges.
All critical repairs will be completed within one year from the inspection.
75% of projects and associated tasks meet established milestones.
All construction tasks meet individual time lines.
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval of all line items. The
six seasonal positions moving to full time status is part of the department's change in the 2006
budget to recognize those seasonal positions that have evolved into full time staff. They should be
granted the full time status with benefits to be fair to those employees. The transfer of personnel
from the Bridge budget allows all positions reporting to the Manager of Engineering to be in the
Engineering budget.
BOARD ACTION: The Board approved the conversion of seasonal positions to full-time status and
transfer of the positions. The budget was approved by the Board as recommended.
239
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Maintenance Support - - 2000-32400
DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching,
potholes, and paving operations. Responsible for all traffic control maintenance management of
signs, barricades, construction project signing, and roadway striping county-wide. Replaces and
maintains all cattle guards and conducts routine and sustained snow removal operations as
needed.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 849,468 $ 886,755 $ 1,001,717 $ 1,048,811
Supplies 372,710 452,600 438,645 438,645
Purchased Services 415,276 387,166 451,666 451,666
Fixed Charges 0 4,000 4,000 4,000
Contra Expense -648 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,636,806 $ 1,730,521 $ 1,896,028 $ 1,943,122
Revenue 4,312 0 0 0
Net County Cost $ 1,632,494 $ 1,730,521 $ 1,896,028 $ 1,943,122
Budget Positions 16 16 19 19
SUMMARY OF CHANGES: Request includes an increase of$114,962 for the reclassification of
three seasonal Service Worker l's to two full time Service Worker l's with benefits. The positions
will be taken out of the seasonal budget. Overtime increased $4,000 based on anticipated needs
for 2006.
Small Items of Equipment increased $3,800 for the purchase of one replacement drill-auger.
Uniforms and Clothing increased$300 to accommodate the three added staff; Cost of Goods Sold
increased $36,745 based on new reflectivity standards for signs per the MUTCD and larger stop
signs being placed at problem intersections; Utilities increased $100 due to anticipated Port-o-let
service charges; Vehicle Expense increased $62,500 based on historic costs and an increase in
fuel costs for 2006; and Repair and Maintenance Other increased $1,900 based on anticipated
costs. Other Operating Supplies decreased $54,800 based on stockpiles and historical usage.
Final budget adjustments include an increase in salaries of$47,094.
240
MAINTENANCE SUPPORT
(CONTINUED)
2000-32400
OBJECTIVES: 1) Assure safe travel for the general public by maintaining clearly marked roads
and bridges, along with responding to the culverts,cattle guards, and potholes on both asphalt and
gravel roads; and 2) Assist with the plowing of snow and sanding of paved roads.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Lane Miles of Pavement Markings 1,350 1,350 1,350
Cattle Guard Repairs 71 62 54
Cattle Guard Replacements 9 9 8
Tons of Asphalt Laid 95,634 100,199 99,779
Efficiency Measures
FTE's per 10,000/capita 0.77 0.75 0.86
Per capita cost (county support) $7.83 $8.06 $8.83
Effectiveness Measures (desired results)
Confirm 100% of individual complaints and address problems within 30 days.
Respond to service calls within 24 hours to acknowledge concern of the caller.
All construction projects completed by end of year with 75% of projects meeting individual
time lines.
Maintain Pavement Quality Index of:
Greater than 70% Good - - PQI 8-10
25% Fair- - PQI 6-7
Less than 5% Poor- - PQI 6-0
Replace stop signs within 8 hours of notification.
Replace warning advisory and regulator signs within 6 working days of receiving complaint.
Complete 100% centerline and 50% shoulder line striping annually.
75% of projects and associated tasks meet established milestones.
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval of all line items. The
three seasonal positions moving to full time status is part of the department's change inthe 2006
budget to recognize those seasonal positions that have evolved into full time staff. They should be
granted the full time status with benefits to be fair to those employees.
BOARD ACTION: The Board approved the conversion of the seasonal positions to full-time status.
The budget was approved by the Board as recommended.
241
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Other Public Works - - 2000-32500
DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract
payments for bridge grants and road construction projects and asphalt material for the blade patch
program are included in this budget unit.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,106,879 $ 1,038,500 $ 799,299 $ 799,299
Supplies 2,059,963 2,402,000 2,496,800 2,496,800
Purchased Services 2,127,862 7,889,412 8,254,215 8,095,215
Fixed Charges 747,086 500 500 500
Contra Expense 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 6,041,790 $ 11,330,412 $ 11,550,814 $ 11,391,814
Revenue 0 0 0 0
Net County Cost $ 6,041,790 $ 11,330,412 $ 11,550,814 $ 11,391,814
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Personnel Services decreased $239,201 due to seasonal positions
moving to full time status in various Public Works departments. The change of status is part of the
department's change in the 2006 budget to recognize those seasonal positions that have evolved
into full time staff. They should be granted full time status with benefits to be fair to those
employees.
Based on the Capital Improvement Plan, Road Construction Supplies increased$94,800, Contract
Payments increased $1,121,344, Strategic Roads decreased $456,541, and Right-of-Way
Purchased decreased $114,000. Machinery and Equipment increased $84,000 due to the
purchase of one water tanker at a cost of $84,000. Grants and Donations decreased $270,000
since there will be no bridge grants in 2006.
OBJECTIVES: This budget unit provides for hourly employees, road and bridge contracts, bridge
grants, a roadway classification study, and purchase of asphalt for road repair.
242
OTHER PUBLIC WORKS
(CONTINUED)
2000-32500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Bridge Abutments 20 20 20
Efficiency Measures
FTE's per 10,000/capita n/a n/a n/a
Per capita cost (county support) $28.98 $52.77 $51.78
Effectiveness Measures (desired results)
95% of all contracted construction projects will not exceed 10% of original contract amount.
Submit 5-Year Plan to BOCC by October 1 for future year.
All construction projects completed by end of year with 75% of projects
meeting individual time lines.
Maintain Pavement Quality Index (PQI) of:
Greater than 70% Good - - PQI 8-10
25% Fair- - PQI 6-7
Less than 5% Poor- - PQI 6-0
Maintain sufficiency rating of:
70% Good - - SR 100-50
25% Fair - - SR 49-25
5% Poor - - SR Less than 25
Retreat 100% of existing treated roads annually.
All construction tasks meet individual time lines.
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Budget is reflective
of the capital plan for 2006, and the strategic road plan. The seasonal labor positions remaining
in this budget unit are as follows:
9 Service Worker Il's for 10 months 7 Service Worker I l's for 8 months
1 Service Worker I I's for 9 months 2 Mowers for 7.5 months
7 Flaggers/Laborers for 8 months 2 Flaggers/Laborers for 10 months
15 seasonal workers were transferred to various Public Works departments as full time employees
with benefits. The change of status is part of the department's change in the 2006 budget to
recognize those seasonal positions that have evolved into full time staff. They should be granted
full time status with benefits to be fair to those employees.
BOARD ACTION: The Board approved the conversion of the seasonal positions to full-time status.
The seasonal staffing level was approved. Due to an Energy Impact grant for equipment,the road
reclaimer and water truck were purchased in 2005, eliminating the need for rental expenses
($75,000) and purchase costs ($84,000) in the 2006 budget.
All other items in the budget were approved by the Board as recommended.
243
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Mining - - 2000-32600
DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in
county-owned quarries.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES ! LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 580,926 $ 600,022 $ 600,022 $ 625,712
Supplies 334,965 837,760 782,200 782,200
Purchased Services 654,786 819,493 910,730 910,730
Fixed Charges 4,015 2,000 2,000 2,000
Machnry/Equip Rent 0 1,500 1,500 1,500
Contra Expense -597 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,574,095 $ 2,260,775 $ 2,296,452 $ 2,322,142
Revenue 0 0 0 0
Net County Cost $ 1,574,095 $ 2,260,775 $ 2,296,452 $ 2,322,142
Budget Positions 11 11 11 11
SUMMARY OF CHANGES: Road Construction Supplies decreased $54,760, Repair and
Maintenance Other decreased $23,000, and Other Operating Supplies decreased $800 based on
anticipated needs; Other Purchased Services decreased $2,000 because the line item was
eliminated. The department will be able to transport large pieces of equipment with the current
fleet. Utilities increased $832 based on Port-o-let service charges; Other Professional Services
increased $68,000 to fund contract engineer services for environmental studies relating to mining
operations and a water rights consulting engineer; and Vehicle Expense increased $47,405 based
on increased fuel costs and anticipated repair costs. Final budget adjustments include an increase
in salaries of$25,690.
OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road
maintenance activities,capital improvement projects, and emergency repairs. Also responsible for
compliance of all state and federal mining regulations and supporting snow removal operations.
244
MINING
(CONTINUED)
2000-32600
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Tons of Gravel Crushed 487,477 485,000 412,000
CR
39,478
STAB
Screened Material Tons 0 0 30,000
Efficiency Measures
FTE's per 10,000/capita 0.53 0.51 0.50
Per capita cost (county support) $7.55 $10.53 $10.56
Effectiveness Measures (desired results)
Complete 100% of department's crushing and screening needs for annual
maintenance and construction
As of April, 2004: 26% of material needs complete with 27% of annual
budget expended.
All operations will meet established current codes, policies, and practices.
95% attendance at all safety meetings.
All PPE equipment used as required.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Changes in the
various lines are justified.
BOARD ACTION: The budget was approved by the Board as recommended.
245
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC WORKS
BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities and Towns - - 2000-56200
DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, C. R. S., 1973, 50 percent
of the mill levy collected by the county on assessed values within incorporated municipalities to
maintain county roads is paid to municipalities.
ACTUAL BUDGETED ! REQUESTED FINAL
RESOURCES LAST FY ! CURRENT FY;: NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 1,347,883 1,579,747 1,797,473 1,528,625
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,347,883 $ 1,579,747 $ 1,797,473 $ 1,528,625
Revenue 0 0 0 0
Net County Cost $ 1,347,883 $ 1,579,747 $ 1,797,473 $ 1,528,625
Budget Positions - - -- - - --
SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with
the 2006 mill levy applied.
OBJECTIVES: n/a
FINANCE/ADMINISTRATIONRECOMMENDATION: Amount is statutorily required to be paid to
the municipalities.
BOARD ACTION: Municipal shareback decreased by$268,848 in the Final Budget due to a large
increase in oil and gas assessed valuation in unincorporated Weld County.
246
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Non-Departmental Revenue -- 2000-90100
DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund.
ACTUAL ,BUDGETED 4 REQUESTED = FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies
Purchased Services
Fixed Charges
Capital
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 22,610,276 22,934,255 26,046,146 26,396,146
Net County Cost $ -22,610,276 $ -22,934,255 $ -26,046,146 $ -26,396,146
Budget Positions
SUMMARY OF CHANGES: A fund balance of $6,540,000 is included in the total available
resources, in addition to the revenue shown in the budget. Property tax is at$6,671,146; Specific
Ownership Tax is estimated be$6,300,000,up$425,000;and HUTF is at$8,300,000,up$160,000.
Grant revenue is anticipated at $1,600,000 for WCR 74 improvements, and the intersection of
WCR's 13 and 74. Other revenues include $440,000 from landfill impact fees, $1,239,000 from
transportation impact fees, $360,000 from development fees, $115,0.00 for offsite improvements
for Dove Haven ($70,000)and Mill Creek($45,000),and $300,000 reimbursement from Derr Bros.
Permit revenues from the special oil and gas permit fund i ims anticipated at $300,000. Other
revenues are stable with little change.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: The Energy Impact grant for Weld County Roads 74 and 198 increased by
$350,000, to $850,000 in the Final Budget.
247
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND
BUDGET UNIT TITLE AND NUMBER: Contingency -- 2000-99999
DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 363,103 $ 0
Supplies 0 0 0
Purchased Services 0 0 0
Fixed Charges 0 0 0
Capital 0 0 0
Gross County Cost $ 0 $ 0 $ 363,103 $ 0
Revenue 0 0 0 0
Net County Cost $ 0 $ 0 $ 363,103 $ 0
Budget Positions
SUMMARY OF CHANGES: Budget includes a 3.5%salary increase adjustment with rate changes
for insurance, and 7.5% contribution to retirement. Health insurance has an increase in rates,
however, life insurance and disability insurance costs remain the same for 2006.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: The Board approved the pay plan and benefit changes as recommended.
248
Weld County Public Works
5 year plan update
September 2005
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Other Projects
RAIL ROAD CROSSINGS
GRANT FUNDING
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DRAINAGE 11 ►• I '1„PAVEL ROAD WIDENING
WITH NEW TRUST FUND -5 LOCATIONS PER YEAR
hiDe
COLORADO
SOCIAL SE !' VICES
FUND
v.
SOCIAL SERVICES
Revenue Changes
$16,000,000
$14,000,000 ■2006
❑2005
$12,000,000
$10,000,000
$8,000,000
11
$6,000,000 - -__4 - m --
$4,000,000 -- _._ _- ---- - 3-----
w
$2,000,000 -. .__
_
$0
Property taxes Federal/State Fund Balance
2006 Revenue
Total $20,941 ,300 (2005 $19,110,480)
Fund Balance,
$1,820,000, 9% Property taxes,
$5,600,000, 27%
Federal/State,
$13,521,300, 64%
281
SOCIAL SERVICES 2006 Expenditures
Expenditure Changes Total $19,841,300 (2005 $18,048,700)
$9,000,000 a
$8,000,000 ❑2005
$7,000,000 ■2006 Child Welfare,
$6,000,000 - Core Services, $8,4 64 000 44%
-_- -- $ - -- _ -- $280,000, 1%
$5,000,000 §.s TA 00, a
$2,604,000, 13/
$4,000,000 — - s ".- Administration,
Miscellaneous, $4,624,000,23%
$3,000,000 g. �.g $625,400,3% -
$2,000.000 » s '
k a a AND,$76,000,
o LEAP,$139,350,
$1,000,000 1 -I I$ — p - s— 0/0 1%
Pi 1,
N $0 s
Child Support
t�,e �,� t° "° e`'� {ri r"`�� ,;° / Admin, Day Care,
co
C, 4,4
°' �' e $2,006,550, 10 ,o22,000,5%PaR` es
Ten Year Trend All Funds Expenditures
Social Services Expenditures
$40
N $30
' mss
a ,
$10 s Social
$0 Services
rn 0 r o cD 0 0 0 0 0
N N N N N N N
TEN YEAR TREND
Social Services
$40
$35
$30 .
$25
N
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$20
•
$10 —
$5
$o
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
SOCIAL SERVICES FUND SUMMARY
The total Social Services budget is $19,861,300. The programs are funded by property tax of
$5,600,000,fund balance of$720,000, revenue and incentives of$1,635,000,and state and federal
funds of$11,886,300. Over the last few years, State funding problems and restrictions of federal
funds have resulted in the County having to increase the amount of funds to cover the cost of
programs administered by the department. The majority of the programs are mandated by law.
No significant legislative changes have occurred to limit the amount of service the department has
been required to provide. Increasing social problems and population growth have caused a greater
demand for services from the public.
Weld County continues to be one of the fastest growing counties in the nation. The economy has
been improving,however,the number of unemployed and underemployed has resulted in a greater
demand for services. Charities have been facing the same growth in request for services and have
been working on ideas to better assist the community. Other factors creating budget pressures
include growing substance abuse, limited mental health resources, increased jail populations,
reduced family insurance coverage, and increased medical costs. Social Services does not have
a good funding mechanism to adjust for the increase in the demand for services.
State computer systems such as CBMS and Trails have not performed as they were originally
designed. The department has hired temporary staff to convert data for the CBMS system and
keep up with the caseload. The department is making every effort to train and to use the new
computer systems in an efficient manner. Funding from the State will be necessary to fix the
systems to provide timely service to clients and managerial reports to track cases. The Assistance
Payment Division will train staff to handle all types of cases to improve productivity and utilize
CBMS as it was designed. Currently, staff are broken into different program categories,although
in the future, technicians will become "generalists" and be able to take care of most of the client
needs in each case.
As noted above, property tax is budgeted at$5,600,000 for 2006. Additional funds from the state
and federal government would reduce the amount of local contribution that is required. A voter
initiative on balancing the State budget will have impact on the Social Services Fund for 2006. If
the initiative passes, it should provide relief over the next five years. If the initiative does not pass,
counties can anticipate new cuts to programs and services.
The number of cases and requests for service for child support clients is likely to increase due to
general population growth. The Child Support Division anticipates it will be able to increase the
amount of collections received. A larger percentage of the collections will be from non-public
assistance individuals due to the reduction in the amount of welfare recipients. The lack of local
employment has a significant impact on the number of clients associated with the TANF program.
Many of the clients have major problems, such as mental health, transportation, and physical
limitations, which limit their ability to work. The average household is made up of a caretaker
mother and two children. The TANF program provides employment training,work experience,and
job placement. With rising energy costs and increased funding, the LEAP program is anticipated
to grow in the number of clients that receive benefits during 2006. The condition of the local
economy affects the number of clients in the Aid to the Needy Disabled program. When jobs are
plentiful, individuals with disabilities find it easier to locate work. When jobs are scarce, employers
284
can be very selective with the individuals they employ. In the decade ahead population growth and
aging of the community will lead to higher Old Age Pension caseloads. In all Assistance Payment
programs,the administrative fund is limited which makes it difficult to handle the number of clients
enrolled in the programs. Quality day care, at an affordable cost, will continue to be a challenge
for working families. Due to the limited revenue from the state and federal government, the
Department has had to look for ways to reduce cost in the last few years. Cost reductions have
focused on reducing the amount of income providers receive to care for children.
One of the major expenditures of the department is to provide for care for foster children. Due to
increased population and substance abuse,the demand for services is expanding. The community
is working on ways to improve mental health services, improve probation, increase day care
options, and develop more school programs. The department will continue to look for effective
ways to limit the number of children in residential treatment facilities. Each case is carefully
monitored to ensure the children receive adequate treatment in a cost-effective manner. Core
Services is used to limit and shorten the number of foster care placements and reunite families as
early as possible. Some additional funding is anticipated for 2006 which will help reduce or contain
the number of foster care placements. The MYAT program will play a larger role in assisting
families with problems associated with their adolescents. The department will continue to work
closely with the courts and agencies providing community support systems to control and limit
welfare expenditures.
In summary, the State budget initiative will have a significant impact on the funding for Social
Services. If it passes, it will result in better funding of services; however, if it does not pass, it is
likely the County will have to spend more local dollars to meet the statutory mandates to administer
various Social Service programs. The department will strive to improve productivity and encourage
legislative changes to reduce workloads, increase efficiency, and reduce expenditures with
department programs.
285
DEPARTMENT OF SOCIAL SERVICES
ESTIMATED REVENUE
2006
FEDERAL
AND STATE COUNTY TOTAL
County Administration $ 3,403,645 $ 1,220,355 $ 4,624,000
Other Programs 230,000 78,900 308,900
Child Support Administration 1,344,388 662,162 2,006,550
TANF Targeted Amount 1,118,917 1,485,083 2,604,000
Aid to the Needy Disabled 0 76,000 76,000
Child Care 350,000 672,000 1,022,000
Old Age Pension 100,000 33,000 133,000
Child Welfare 5,200,000 3,264,000 8,464,000
Core Services 0 280,000 280,000
LEAP 139,350 0 139,350
General Assistance 0 183,500 183,500
Sub-Total $ 11,886,300 $ 7,955,000 $ 19,841,300
Federal/State Reimbursement $ 11,886,300
Child Support Incentives 350,000
State/County Contingency 200,000
Fraud Incentives 60,000
TANF Adjustment 850,000
Fund Balance 175,000
Sub-Total Revenue $ 13,521,300
County Property Tax/Penalties $ 5,600,000
Fund Balance Usage $ 720,000
Total Revenue $ 19,841,300
286
DEPARTMENT OF SOCIAL SERVICES
MANDATED FEDERAL
AND STATE PROGRAMS
Assistance Payment Programs: Most assistance payment programs are mandated by the federal
or state government. Consequently, local government is limited as to what can be done to reduce
costs from these programs.
Federally State
Mandated Mandated
Temporary Assistance to Needy Families X X
Aid to the Needy Disabled X X
Low Income Energy Assistance X X
Old Age Pension X
General Assistance* Optional Optional
* State law allows counties the option of having a general assistance
program and, if established, to determine the benefit level.
Social Service Programs: Social service programs administered by the department are
mandated by federal or state law; however, local governments have a higher degree of managerial
flexibility with these programs.
Federally State
Mandated Mandated
Child Protection - Casework Services X X
Youth Services - Casework Services X X
Administration: Costs associated with administration also include compensation for direct
services through caseworkers, technicians and support staff. In addition, overhead such as rent,
utilities, travel, supplies, and equipment are funded through Administration. The State establishes
an allocation and reimburses at various rates depending on the type of expenditure and program.
Expenditures greater than allocation are generally reimbursed through surplus distribution.
287
SOCIAL SERVICES FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
TAXES
2100 42111 4112 CURRENT PROPERTY TAXES 5,300,000 5,600,000 5,600,000 5,600,000
INTERGOVERNMENTAL REVENUE
2100 42110 4336 REIMBURSEMENTS 2,374,813 3,403,645 3,403,645 3,403,645
2100 42111 4336 REIMBURSEMENTS 1,459,100 1,635,000 1,635,000 1,635,000
2100 42115 4336 REIMBURSEMENTS 200,000 230,000 230,000 230,000
2100 42200 4336 REIMBURSEMENTS 1,200,000 1,344,388 1,344,388 1,344,388
2100 42365 4336 REIMBURSEMENTS 498,717 1,118,917 1,118,917 1,118,917
2100 42375 4336 REIMBURSEMENTS 350,000 350,000 350,000 350,000
2100 42380 4336 REIMBURSEMENTS 100,000 100,000 100,000 100,000
2100 42410 4336 REIMBURSEMENTS 4,500,000 5,200,000 5,200,000 5,200,000
2100 42415 4336 REIMBURSEMENTS 1,000,000 0 0 0
2100 42610 4336 REIMBURSEMENTS 127,850 139,350 139,350 139,350
TOTAL INTERGOVERNMENTAL REVENUE 11,810,480 13,521,300 13,521,300 13,521,300
N TOTAL SOCIAL SERVICES FUND 17,110,480 19,121,300 19,121,300 19,121,300
00
oo
SOCIAL SERVICES FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2100 42110 ADMINISTRATION-REGULAR 4,051,500 4,624,000 4,624,000 4,624,000
2100 42115 OTHER PROGRAMS 305,000 308,900 308,900 308,900
2100 42200 IV-D ADMINISTRATION 1,787,000 2,006,550 2,006,550 2,006,550
2100 42365 TANF&ADMINISTRATION 1,983,800 2,604,000 2,604,000 2,604,000
2100 42370 NEEDY AND DISABLED 95,000 76,000 76,000 76,000
2100 42375 DAY CARE&ADMINISTRATION 1,038,250 1,022,000 1,022,000 1,022,000
I 2100 42380 OLD AGE PENSION 118,800 133,000 133,000 133,000
2100 42410 CHILD WELFARE&ADMINISTRATION 7,186,500 8,464,000 8,464,000 8,464,000
2100 42415 PLACEMENT ALTERNATIVE CARE 1,200,000 280,000 280,000 280,000
2100 42610 LEAP ADMINISTRATION &OUTREACH 127,850 139,350 139,350 139,350
2100 42700 GENERAL ASSISTANCE 155,000 183,500 183,500 183,500
TOTAL SOCIAL SERVICES FUND 18,048,700 19,841,300 19,841,300 19,841,300
N
co
VD
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: County Administration - - 2100-42110
DEPARTMENTDESCRIPTION: Administration of OAP,Food Stamps,Medicaid,Adult Protection,
and Common Support programs. Staff compensation and operating expenditures are paid from
this budget. The State establishes an allocation that limits the reimbursement for administrative
expenditures.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,004,896 $ 1,893,000 $ 2,909,000 $ 2,909,000
Supplies -245,904 255,000 -245,000 -245,000
Purchased Services 707,252 1,796,000 1,795,000 1,795,000
Fixed Charges -53,098 45,000 0 0
Contra Expense -2,214 -2,500 0 0
Capital 0 65,000 165,000 165,000
Gross County Cost $ 2,410,932 $ 4,051,500 $ 4,624,000 $ 4,624,000
Revenue 1,831,346 2,372,813 3,403,645 3,403,645
Net County Cost $ 579,586 $ 1,678,687 $ 1,220,355 $ 1,220,355
Budget Positions 59.50 60.50 63.00 63.00
SUMMARY OF CHANGES: Economic concerns and population growth in the County has led to
an increase in demand for services. The economy is not generating enough jobs, therefore, the
number of clients continues to grow. This budget unit has been underfunded by the State for the
last twenty-five years. The budget initiative will determine whether State funding will be adequate
over the next five years. The CBMS system is affecting the level of productivity in processing
cases. From the inception of the project, temporary staff have been hired to convert cases and
assist with case management. During 2006, the department will continue to use temporary staff
and a long-term staffing recommendation will be made for 2007. Additional funding to fix the
problems associated with the CBMS system is the long-term answer to the state-wide problems in
servicing clients. The additional 2.5 FTE requested for 2006 consists of an additional adult
assistance lead worker, a trainer, and a half-time receptionist. These positions are requested to
handle an increasing volume of cases and improve the productivity of staff.
290
COUNTY ADMINISTRATION
(CONTINUED)
2100-42110
OBJECTIVES: Administer OAP, Food Stamps, Medicaid,Common Support,and Adult Protection.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (Average) 14,000 14,500 15,000
Efficiency Measures
FTE's per 10,000/capita 2.833 2.814 2.795
Per capita cost $2.76 $7.81 $5.55
Effectiveness Measures (desired results)
Error rate below State average 100% 100% 100%
Determine eligibility and provide service 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval.
BOARD ACTION: No change.
291
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue - - 2100-42111
DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and
Property Tax.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 0 $ 0 $ 0 $ 0
Revenue 5,769,520 6,821,283 7,235,000 7,235,000
Net County Cost $ -5,769,520 $ -6,821,283 $ -7,235,000 $ -7,235,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Property tax is budgeted at $5,600,000 for 2006. Additional funds
from the State would reduce the amount of local contribution required;however,with the State fiscal
problems, it is unlikely that the local share will reduce during 2006. The voter initiative on balancing
the State budget will have significant impact on funding during 2006. County Contingency from the
State is budgeted at $200,000. Child Support incentives are budgeted at $350,000, $60,000 for
Fraud, and miscellaneous items of $175,000. The TANF adjustment is budgeted at $850,000.
OBJECTIVES: Track revenue for Social Services Department that is not associated with program
expenditures.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
292
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Other Programs - - 2100-42115
DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the
Department of Social Services. It includes Employment First,Medical Exams, Fraud,Food Stamps
Refunds, and Child Welfare Staff Development.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 140,016 $ 149,400 $ 152,400 $ 152,400
Supplies 0 0 0 0
Purchased Services 5,396 6,500 6,500 6,500
Fixed Charges 128,054 150,000 150,000 150,000
Capital 0 0 0 0
Gross County Cost $ 273,466 $ 305,900 $ 308,900 $ 308,900
Revenue 218,918 200,000 230,000 230,000
Net County Cost $ 54,548 $ 105,900 $ 78,900 $ 78,900
Budget Positions 2.5 2.5 2.5 2.5
SUMMARY OF CHANGES: No significant changes are anticipated for the other programs funded
under this budget unit.
OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for
food stamps is reduced. Medical Exams is a program that is used to determine the medical
condition of clients applying for benefits. Staff development is a program to provide training for staff
in the area of child welfare. Fraud is a program that is designed to detect clients that should not
be receiving benefits.
293
OTHER PROGRAMS
(CONTINUED)
2100-42115
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 1,600 1,600 1,600
Efficiency Measures
FTE's per 10,000/capita .1190 .1163 .1136
Per capita cost (county support) $0.259 $0.496 $0.493
Effectiveness Measures (desired results)
Cases referred to D.A. - conviction rate 90% 90% 90%
Assess, register, & serve mandatory food
stamp recipients 100% 100% 100%
Request medical exams as required 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
294
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Support Administration - - 2100-42200
DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent
children to offset part of the TANF and foster care costs. In addition, child support is collected for
non-TANF clients based on court orders.
ACTUAL ' . BUDGETED ' :REQUESTED j FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,378,604 $ 1,389,250 $ 1,516,800 $ 1,516,800
Supplies 84,311 45,000 83,000 83,000
Purchased Services 318,682 322,750 345,750 345,750
Fixed Charges 55,413 30,000 61,000 61,000
Contra Expense 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 1,837,010 $ 1,787,000 $ 2,006,550 $ 2,006,550
Revenue 1,625,438 1,200,000 1,344,389 1,344,389
Net County Cost $ 211,572 $ 587,000 $ 662,161 $ 662,161
Budget Positions 25 25 25 25
SUMMARY OF CHANGES: The number of cases and requests for services continue to grow for
Child Support, due to population growth. The division anticipates it will continue to improve the
number of collections it receives. Child Support incentives of$350,000 have been budgeted under
Non-Program Revenue.
OBJECTIVES: Obtain child support payments for TANF and non-welfare households. Child
Support collections lower the cost of the TANF Program and help to keep other households self-
sufficient. Administrative costs cover compensation for legal technicians, parent locators, and
attorney costs.
295
CHILD SUPPORT ADMINISTRATION
(CONTINUED)
2100-42200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 6,000 6,000 6,000
Efficiency Measures
FTE's per 10,000/capita 1.190 1.163 1.136
Per capita cost (county support) $1.032 $2.863 $3.010
Effectiveness Measures (desired results)
Establish Paternity 94% 94% 94%
Cases with Court Orders 84% 84% 84%
Collection Rate Current Support 61% 61% 61%
Cases Paying on Arrears 53% 53% 53%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
296
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Temporary Assistance to Needy
BUDGET UNIT TITLE AND NUMBER: Families and Administration (TANF) - - 2100-42365
DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF
program. This budget unit also has administrative funding for TANF staff and operating costs.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST-FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 923,271 $ 1,089,300 $ 1,155,500 $ 1,155,500
Supplies 36,386 60,000 45,000 45,000
Purchased Services 53,493 66,500 68,500 68,500
Fixed Charges 1,103,944 768,000 1,350,000 1,350,000
Contra Expense -13,161 -20,000 -20,000 -20,000
Capital 0 20,000 5,000 5,000
Gross County Cost $ 2,103,933 $ 1,983,800 $ 2,604,000 $ 2,604,000
Revenue 1,431,931 498,717 1,118,917 1,118,917
Net County Cost $ 672,002 $ 1,485,083 $ 1,485,083 $ 1,485,083
Budget Positions 11 11 11 11
SUMMARY OF CHANGES: The lack of local employment has a significant impact on the number
of clients associated with this program. The majority of clients that use TANF have major problems,
such as mental health and physical limitations,which limit their ability to work. The impact of CBMS
has been significant for clients in delaying payments and benefits. Additional staff resources had
to be used to get the system to function. Major programming changes still need to be made to
improve the efficiency of the system and deliver benefits to qualified clients on a timely basis.
OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The
average household is comprised of the caretaker mother and two children. Provide employment
training, work experience, and job placement for clients. Provide for funding necessary for staff
associated with the TANF Program.
297
TANF ADMINISTRATION
(CONTINUED)
2100-42365
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Loads (Average) 500 500 500
Efficiency Measures
FTE's per 10,000/capita .524 .512 .500
Per capita cost (county support) $3.200 $6.907 $6.750
Effectiveness Measures (desired results)
Work participation rate - one parent family 50% 50% 50%
Work participation rate - two parent family 90% 90% 90%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
298
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled - - 2100-42370
DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for
SSI clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY !° CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Fixed Charges 30,275 105,000 106,000 106,000
Contra Account 0 -10,000 -30,000 -30,000
Capital 0 0 0 0
Gross County Cost $ 30,275 $ 95,000 $ 76,000 $ 76,000
Revenue 0 0 0 0
Net County Cost $ 30,275 $ 95,000 $ 76,000 $ 76,000
Budget Positions - - - - - - --
SUMMARY OF CHANGES: No significant changes are anticipated in 2006 for this program. The
condition of the local economy affects this program. When jobs are not plentiful, a greater number
of individuals tend to file for disability since employers can be very selective with individuals that
they employ.
OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible
disabled clients. Another component of this program serves clients as supplement to their Social
Security benefits.
299
AID TO NEEDY DISABLED
(CONTINUED)
2100-42370
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 2,300 2,500 2,600
Efficiency Measures
Per capita cost (county support) $0.144 $0.442 $0.345
Effectiveness Measures (desired results)
Establish program eligibility within 60 Days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
300
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Child Care - - 2100-42375
DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and
"income eligible" households.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY . CURRENT FY = NEXT FY NEXT FY
Personnel Services $ 356,135 $ 349,750 $ 383,000 $ 383,000
Supplies 16,101 22,000 22,000 22,000
Purchased Services 6,351 9,500 9,500 9,500
Contra Expense -816 0 0 0
Fixed Expense 475,087 0 607,500 607,500
Capital 0 657,000 0 0
Gross County Cost $ 852,858 $ 1,038,250 $ 1,022,000 $ 1,022,000
Revenue 351,007 350,000 350,000 350,000
Net County Cost $ 501,851 $ 688,250 $ 672,000 $ 672,000
Budget Positions 5 5 5.5 5.5
SUMMARY OF CHANGES: Obtaining quality day care at an affordable cost will continue to be a
challenge for working families. Due to limited revenue from the state and federal governments,the
department has had to look for ways to reduce costs in recent years. Cost reductions have focused
on reducing the amount of income providers receive to care for children. One-half of a position was
added to this budget unit to assist the unit supervisor with administrative work associated with the
child care program. No additional County cost is associated with the increase in staff.
OBJECTIVES: Purchase of day care services for eligible children. This program also includes
services for a small number of"special needs" children when child protection is a concern. The
program is available to clients enrolled in the TANF Program. The department pays state rates for
payment of day care services for special needs children who are in child protection.
301
CHILD CARE
(CONTINUED)
2100-42375
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 650 650 650
Efficiency Measures
FTE's per 10,000/capita .238 .233 .227
Per capita cost (county support) $2.390 $3.201 $3.055
Effectiveness Measures (desired results)
Process applications within 60 days 100% 100% 100%
Error rate under 5% 5% 5%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
302
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Old Aqe Pension - - 2100-42380
DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who
meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state.
Administrative costs are reimbursed 80 percent and are included as part of the Social Services
Administrative budget.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY'
Personnel Services $ 100,327 $ 95,000 $ 108,000 $ 108,000
Supplies 6,507 9,000 9,000 9,000
Purchased Services 7,249 7,000 9,000 9,000
Fixed Charges 8,103 8,800 9,000 9,000
Contra Expense -617 -2,000 -2,000 -2,000
Gross County Cost $ 121,569 $ 117,800 $ 133,000 $ 133,000
Revenue 92,155 100,000 100,000 100,000
Net County Cost $ 29,414 $ 17,800 $ 33,000 $ 33,000
Budget Positions - - - - -- --
SUMMARY OF CHANGES: In the next decade, population growth and aging of the community will
lead to higher caseloads. Due to State budget problems, administrative dollars are limited for OAP.
No significant changes are anticipated for this program in 2006.
OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting
age, resource and income tests. Program costs are reimbursed 100 percent by the state, except
for home care allowances where the county contribution is 5 percent of these costs. Administrative
costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement
to social security payments in many OAP households.
303
OLD AGE PENSION
(CONTINUED)
2100-42380
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 2,200 2,200 2,200
Efficiency Measures
Per capita cost (county support) $0.140 $0.083 $0.153
Effectiveness Measures (desired results)
Approve applications within 45 days 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
304
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Chid Welfare and Administration - - 2100-42410
DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster
homes, group homes, residential treatment centers, and residential child care facilities.
ACTUAL BUDGETED i REQUESTED FINAL
RESOURCES LAST FY '' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 4,387,319 $ 4,375,000 $ 5,119,000 $ 5,119,000
Supplies 329,122 300,000 330,000 330,000
Purchased Services 850,099 756,500 860,000 860,000
Contra Expenses -137,382 -350,000 -350,000 -350,000
Fixed Charges 2,192,622 2,080,000 2,480,000 2,480,000
Capital 0 25,000 25,000 25,000
Gross County Cost $ 7,621,780 $ 7,186,500 $ 8,464,000 $ 8,464,000
Revenue 5,159,526 4,500,000 5,200,000 5,200,000
Net County Cost $ 2,462,254 $ 2,686,500 $ 3,264,000 $ 3,264,000
Budget Positions 62 67 67 67
SUMMARY OF CHANGES: Due to an increase in population and substance abuse, the demand
for child welfare services is expanding. The community is working on ways to improve mental
health services, improve probation, increase day care options, and develop more school programs.
The major limiting factor is funding to support programs designed to reduce foster care placements.
The department will continue to look for effective ways to limit the number of children in residential
treatment facilities. Each case is carefully monitored to ensure the child receives adequate
treatment in a cost effective manner. No additional staff has been requested for child welfare;
however, if the caseloads rise significantly, a mid-year request may be made to keep workloads
within state guidelines.
OBJECTIVES: Expenditures in this program are for the placement of children into facilities due
to abuse or for placement of youth beyond control of their parents. Placements are made in family
foster homes, group homes, child placement agencies, and residential child care facilities. Some
costs are reduced by the collections from parents and social security.
305
CHILD WELFARE AND ADMINISTRATION
(CONTINUED)
2100-42410
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Average Case Load 1,100 1,100 1,100
Efficiency Measures
FTE's per 10,000/capita 2.952 3.116 3.091
Per capita cost (county support) $11.725 $12.495 $14.836
Effectiveness Measures (desired results)
Reduce RTC placement (Average) 90 90 90
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
306
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: Core Services - - 2100-42415
DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the
foster care program primarily through counseling and parental education.
ACTUAL BUDGETED i 'REQUESTED FINAL
RESOURCES LAST FY CURRENT FY a NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 256,165 1,200,000 280,000 280,000
Capital 0 0 0 0
Gross County Cost $ 256,165 $ 1,200,000 $ 280,000 $ 280,000
Revenue 116,566 1,000,000 0 0
Net County Cost $ 139,599 $ 200,000 $ 280,000 $ 280,000
Budget Positions - - -- 1 1
SUMMARY OF CHANGES: Funding for this program is anticipated to increase during 2006. A
significant portion of these dollars goes to visitation of children by their families. Core Services will
continue to be used to limit and shorten the number of foster care placements. One FTE is
requested to monitor and make decisions about the most cost-effective way of handling a case.
The budget has been reduced because payments are made by the state EBT system, therefore,
only the local share is appropriated.
OBJECTIVES: This program is designed to provide services such ascounseling, day treatment,
and education to prevent out-of-home placements. In addition, services are provided to reunite
families with children in foster care. Aplan is developed on an annual basis and submitted to the
State for approval. Cases are monitored to determine the effectiveness of providers and program.
307
CORE SERVICES
(CONTINUED)
2100-42415
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load 150 150 150
Efficiency Measures
Per capita cost (county support) $0.665 $0.930 $1.273
Effectiveness Measures (desired results)
Amount above allocation 0 0 0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
308
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
Low Income Energy Assistance Program
BUDGET UNIT TITLE AND NUMBER: and Administration - - 2100-42610/42620
DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program.
This program is 100 percent federally funded.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 97,652 $ 110,400 $ 121,900 $ 121,900
Supplies 1,923 500 500 500
Purchased Services 10,638 16,950 16,950 16,950
Fixed Charges 3,447 0 0 0
Capital 0 0 0 0
Gross County Cost $ 113,660 $ 127,850 $ 139,350 $ 139,350
Revenue 110,281 127,850 139,350 139,350
Net County Cost $ 3,379 $ 0 $ 0 $ 0
Budget Positions 5 • 5 5.5 5.5
SUMMARY OF CHANGES: The cost of heating fuels is expected to remain high over the next
several years due to consumption patterns and available resources. Increased demand will
continue to result in a high number of applications from clients who are not able to pay heating bills.
The state government has increased funding from mineral and energy severance taxes to provide
for LEAP benefits. To qualify, a family needs to earn less than 185% of the poverty level. Due to
the heavy volume of applications and the need to provide reception help, one-half of a position is
requested. This position will be funded 100% out of federal funding
OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program.
Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary.
309
LEAP ADMINISTRATION
(CONTINUED)
2100-42610/42620
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load (End of Program) 4,000 4,000 4,000
Efficiency Measures
FTE's per 10,000/capita .238 .233 .227
Per capita cost (county support) $0.016 $0.000 $0.000
Effectiveness Measures (desired results)
Determine eligibility within 45 days 100% 100% 100%
Stay within allocations 100% 100% 100%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
310
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOCIAL SERVICES
BUDGET UNIT TITLE AND NUMBER: General Assistance - - 2100-42700
DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for
Federal/State categorical assistance programs and help for some medical indigents. Totally funded
by county. Expenditures from this program are not covered by TANF, OAP, AND, etc.
' ACTUAL BUDGETED:':,: mREQUESTED FINAL
RESOURCES LAST :FY CURRENT FY . NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 188,740 157,000 187,000 187,000
Contra Expense -3,425 -2,000 -3,500 -3,500
Capital 0 0 0 0
Gross County Cost $ 185,315 $ 155,000 $ 183,500 $ 183,500
Revenue 0 0 0 0
Net County Cost $ 185,315 $ 155,000 $ 183,500 $ 183,500
Budget Positions - - - - - - --
SUMMARY OF CHANGES: Expenditures for dental, vision, prescriptions, and in-kind services
have remained fairly stable over the last few years. The State budget problems have created a
stronger need for General Administrative funds. The number of burials has grown over the last few
years and the funding for them has increased to keep up with the demand. Below is a breakdown
of the amounts requested for the different categories under General Assistance:
Dental $ 17,000
Vision 22,000
Shelter 40,000
In-Kind 5,000
Prescription 5,000
Burial 78,000
Shelter Care Management 20,000
Refund -3.500
Total $183,500
311
GENERAL ASSISTANCE
(CONTINUED)
2100-42700
OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of
public assistance. Non-mandated and funded 100 percent by the county.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Case Load excluding shelter (Average) 80 80 80
Efficiency Measures
Per capita cost (county support) $0.882 $0.721 $0.834
Effectiveness Measures (desired results)
Remain within allocations 100% 100% 100%
Shelter nights 2,900 2,900 2,900
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Program is 100%
County funds, and the Board has near total discretion on policies relating to these program
payments and eligibility.
BOARD ACTION: No change.
312
ea 1
PUBLIC HEALTH
AND
ENVIRONMENT
FUND
HEALTH FUND
o ';'venue changes
$3,000,000 Ri n r'
N `° 0 m Ci N N Lo
a al L6
2
$2,500,000 `�
❑2006
' -
I {
$2,000,000 !It
!lit ` O2005 iI
ill i Ul
I
$1,500,000 - — ,l,
-.. �. I,. , n
'Hi!'
iii
$1.000,000 IE
r n Ln m __. ,
N0. 0 N � ,'Ill. 0 o �
4 tI 0 -
us V 10 1411
( rn o0 0o
$500.000 - _ ,� ,' » _ m 69
41 I
III I _w u9 LO 0
11 ill$0 III , r 69 VI N III I
rI� lL' <�,Ii
Solid Waste Chg for Federal/State Licenses& Miscellaneous Fund Balance General Fund
Trfs Services Permits Trfs
2006 Revenue
Total $7,307,151 (2005 $7,164,503)
Federal/State, Licenses &
$2,597,220, 36%
Chg for Services, $368,400, 5%
$522,535, 7% Miscellaneous,
$21,500, 0%
ak
Solid Waste Trfs, Fund Balance,
$707,377, 10% General Fund $500,000, 7%
Trfs, $2,590,119,
35%
313
•
HEALTH FUND
Expenditure Changes 2006 Expenditures
Total $6,807,151 (2005 $6,664,503)
$4,000,000
$3,500,000 ■2006 12 a Public
❑2005 Health Services,
$3,000,000
cd Promotion, $3,382,467,
$2,500,000 - r -- -- - - - --- $1,032,887, 50%
! EEE
2 -- w -- - -- ^- m 15%
1, - - 41 cl
_- - e ,a. - w w --
$500,000 C Et • — Administration,
$0 �'t $163,342,2% Health
Protection
Health Protection Administration Health Promotion Public Services Services,
Services
$2,228,455,
(.4.,
33%
r
Ten Year Trend
All Funds Expenditures
Health Fund Subsidy
$3.5
$2.5 1 _ -
N
o $2.0
$1.5 _ _ _ — - -
$1.0 -_ - _Health
$0.5
$0.0 ,I CO D) O N M V LO (D
CD m W O O O O O O O
r r r- N N N N N N N
TEN YEAR TREND
Health Subsidy
3.5
3
, r
2.5 t*T-_--
t.
F ul O _
_I r-
1.5
1 _ -
0.5
r a
rr #
0 -- I I C . .. I .�._ . . I I I . ....a I -.." I k..
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
PUBLIC HEALTH FUND SUMMARY
The FY2006 budget request for the Weld County Department of Public Health and Environment
represents an increase in net county cost of$204,953, which is approximately$35,000 less than
the $240,163 amount projected to support cost-of-living increases for salaries for department
personnel. The FY2006 requested budget is to support the department in achieving its strategic
goals, allow for provision of essential public health services and enable core public health functions
to be fulfilled on behalf of the residents of Weld County.
The Administration Division request projects an increase of $21,297 in the overall proposed net
county cost from the FY2005 budget. This increase for FY2006, which is allocated as overhead
to the other divisions in the department, is mainly due to the increased cost for Personnel Services
and increased cost of Purchased Services. The request for Personnel Services is $16,732 more
than FY2005. This is due largely to the projected cost-of-living salary increase, since there are no
requested position reclassifications or new positions. The$10,607 increase in Purchased Services
includes the transfer of$5,342 of Bioterrorism funding from Supplies, in addition to an increase of
$1,500 in postage and $2,000 in phone services, along with small increases in expenses for
advertising, training, memberships, repair and maintenance. Supplies have a net decrease of
$2,042 as a result of transferring the Bioterrorism grant funding ($5,342) to Purchased Services,
a$2,000 increase in small items of equipment,and a$1,300 increase in computer software. Actual
previous years' expenditures warrant the increased budget for these line items. The projected
increase in revenue of $4,000 is anticipated from an increase in the number of birth and death
certificates to be issued in FY2006. The projected increase in the number of certificates to be
issued results from an increase in the population of Weld County and the permanent staffing of the
Southwest Weld County site making it easier for individuals in this part of the county to come to our
offices rather than seek the certificate from anothercounty health department or directly from the
state. The Administration Division's budget request reflects the continued decrease in FTE per
10,000/capita reflecting the fact that the division has not added additional personnel despite the
growth in the population being served.
The Health Promotion section of the Division of Public Health Services (formerly known as the
Division of Community Health Nursing)projects a net increase in county support for these programs
of $36,225, when compared to FY2005. This result is from the increase in personnel, fixed
charges, and non-grant funded purchased services, with a decrease in revenues. In the FY2006
budget request, Health Promotion FTE is projected to increase to a total of 9.75 through the
addition of a 0.25 FTE nurse counselor in the Abstinence Education Program funded by the federal
Title V grant and 0.25 FTE health educator for the Steps to a Healthier Weld County grant from the
US Department of Health and Human Services. Additional FY2006 requests for changes within
Personnel Services include upgrading two positions within the Health Promotion Section from
Health Educator Ito Health Educator II. The two positions are the 0.5 FTE co-coordinator of the
Abstinence Education Program and the coordinator of the CWCCI program. These changes,along
with the anticipated cost-of-living increases, are projected to increase Personnel Services by
$32,565 over the FY2005 budget. Other projected changes in the FY2006 request include a
decrease in Supplies expense of$24,627 due to anticipated reduced operating expenses for the
Steps to a Healthier Weld County program. Overall Purchased Services are projected to decrease
by $82,093, which is the net result of the projected reduction in federal funding for the Steps to a
Healthier Weld County grant and non-grant increases in contracted services. These contracted
services will be allocated for bilingual outreach disease education and associated media support.
316
Overhead is projected to increase by $4,444. Revenue for the Health Promotion programs is
projected to decrease by $105,936 due to the decrease in federal funding for the Steps to a
Healthier Weld County program.
The Public Health Services (formerly known as Community Health Nursing) Division underwent
reorganization in the latter half of FY2005 to better align programs within sections and improve
day-to-day communication and supervision. These changes were undertaken in a budget-neutral
manner by eliminating certain supervisor positions in favor of creating additional program
coordinator and team leader positions. The division's FY2006 budget proposal projects a net
increase in county cost of$76,969. This result is largely from $67,758 anticipated in the projected
cost-of-living increase in wages for division personnel. The remainder is due to increased costs
in purchased services and fixed charges. Total FTE decreased by 0.06 from 45 in FY2005 to 44.94
in FY2006. The FY2006 budget also anticipates decreases in Supplies of$11,353 (the FY2005
budget reflected the startup costs for new/expanded programs that are not anticipated in FY2006.)
Purchased Services expenses are projected to increase by $56,262 to support training and
professional development associated with the division reorganization, the purchase of additional
licenses and the annual support renewal for the Centricity Practice Management Information
System (PMTS) and Electronic Health Record (EHR) implemented in the last quarter of FY2004.
Fixed charges due to overhead will increase by$7,198. Projected revenue reflects an increase of
$37,356, mostly as a result of increases in funding for the Nurse Family Partnership program and
increases in grant support to the Maternal/Child Health (Title V) program, Tuberculosis Control,
EPSDT, and the Immunization Action Project.
The Environmental Health Services Division budget proposes an increase in net county cost of
$91,759. This increase results primarily from increased Personnel Services costs ($57,891) due
to projected cost-of-living increases. No additional FTE has been requested. Supplies expenses
are increased by $8,318 (4.99%) as a result of the increased cost of doing business and a more
accurate use of historical expense data. Purchased Services expense is projected to increase by
$6,167 (1.99%), primarily as the result of transferring the expense for temporary staff from
Personnel to Contract Services. Fixed overhead charges are increased by $9,093 (3.6%).
Increases in gross county cost for division expenses for FY2006 are 4.4% or $94,034. The
division's anticipated revenue is not expected to increase substantially. These revenue projections
are made without considering any fee increases that will be proposed to the Board of County
Commissioners in the fall of 2005. Potential fee increases in the septic, institution, and laboratory
programs could increase revenues to cover the increased costs of doing business by as much as
2%. The projected change in net county cost for FY2006 is $77,784 and results primarily from the
$70,456 increase in Personnel Services.
The Department of Public Health and Environment continues to be challenged with keeping pace
with the demand for services as Weld County continues as one of the fastest growing regions of
Colorado. In addition, the complexity of the work and the intermittent surges in activity in the area
of Public Health (e.g., bioterrorism readiness, disease control and investigation of West Nile virus
infection, Pertussis, rabies, Q-fever, influenza, and other communicable diseases endemicto our
region, and SARS readiness) create unique staffing issues that add to routine functions. The
Department's FY2006 budget very conscientiously and modestly anticipates the work load for the
coming year and will provide the Department the minimum resources needed to carry out its
essential services and core functions.
317
PUBLIC HEALTH FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
LICENSES&PERMITS
2560 41400 4210 LICENSES 103,900 116,400 116,400 116,400
2560 41400 4221 PERMITS 236,000 252,000 252,000 252,000
TOTAL LICENSES&PERMITS 339,900 368,400 368,400 368,400
INTERGOVERNMENTAL REVENUE
2530 41300 4321 MEDICAID 79,425 46,200 46,200 46,200
2530 99900 4321 MEDICAID 205,153 222,513 222,513 222,513
2530 41300 4322 MEDICARE 5,000 6,000 6,000 6,000
2530 41300 4336 REIMBURSEMENTS 0 7,165 7,165 7,165
2530 99900 4336 REIMBURSEMENTS 0 40,000 40,000 40,000
2500 99900 4340 GRANTS 17,342 17,342 17,342 17,342
2514 41210 4340 GRANTS 0 65,000 65,000 65,000
2520 99900 4340 GRANTS 720,688 614,752 614,752 614,752
2530 99900 4340 GRANTS 1,233,030 1,237,181 1,237,181 1,237,181
2535 41300 4340 GRANTS 54,000 93,000 93,000 93,000
w 2560 41400 4340 GRANTS 25,000 13,250 13,250 13,250
00 2560 99900 4340 GRANTS 154,127 145,817 145,817 145,817
2564 41400 4340 GRANTS 73,000 89,000 89,000 89,000
251403 41210 4340 GRANTS 65,000 0 0 0
2500 41100 4356 COUNTIES 2,385,166 2,548,995 2,548,995 2,590,119
TOTAL INTERGOVERNMENTAL REVENUE 5,016,931 5,146,215 5,146,215 5,187,339
CHARGE FOR SERVICES
2500 41100 4410 CHARGE FOR SERVICES 142,000 146,000 146,000 146,000
2530 41300 4410 CHARGE FOR SERVICES 167,195 121,200 121,200 121,200
2530 99900 4410 CHARGE FOR SERVICES 53,100 55,000 55,000 55,000
2560 41400 4410 CHARGE FOR SERVICES 224,000 200,335 200,335 200,335
TOTAL CHARGE FOR SERVICE 586,295 522,535 522,535 522,535
MISCELLANEOUS
2530 99900 4690 DONATIONS 14,000 20,000 20,000 20,000
2560 41400 4730 OTHER FEES 0 1,500 1,500 1,500
TOTAL MISCELLANEOUS 14,000 21,500 21,500 21,500
TRANSFER-IN
2560 41400 712700 TRANSFER-IN 707,377 707,377 707,377 707,377
TOTAL PUBLIC HEALTH FUND 6,664,503 6,766,027 6,766,027 6,807,151
PUBLIC HEALTH FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2500 41100 ADMINISTRATION 142,000 146,000 146,000 146,000
2500 41210 HEALTH PROMOTION 1,500 0 0 0
2500 99900 UNALLOCATED GRANTS 17,342 17,342 17,342 17,342
2514 41210 HEALTH PROMOTION 0 65,000 65,000 65,000
251403 41210 HEALTH PROMOTION 65,000 0 0 0
2520 41210 HEALTH PROMOTION 315,410 348,355 348,355 348,355
2520 99900 UNALLOCATED GRANTS 720,688 614,751 614,751 619,532
2530 41300 PUBLIC HEALTH SERVICES 765,596 766,858 766,858 766,858
2530 99900 UNALLOCATED GRANTS 2,445,538 2,494,692 2,494,692 2,517,060
2535 41300 PUBLIC HEALTH SERVICES 57,008 98,549 98,549 98,549
2560 41400 ENVIRONMENTAL 1,902,579 1,971,006 1,971,006 1,971,006
2560 99900 UNALLOCATED GRANTS 154,127 145,817 145,817 159,792
2564 41400 ENVIRONMENTAL 77,715 97,657 97,657 97,657
TOTAL PUBLIC HEALTH FUND 6,664,503 6,766,027 6,766,027 6,807,151
w
IO
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Summary - -All Departments - - Fund 2500
DEPARTMENT DESCRIPTION: See individual units.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY'
Personnel Services $ 4,180,398 $ 4,629,063 $ 4,775,450 $ 4,816,574
Supplies 385,280 478,498 448,794 448,794
Purchased Services 1,125,257 1,550,640 1,541,583 1,541,583
Fixed Charges 753,876 764,179 780,817 784,714
Contra Expense -720,053 -763,417 -780,617 -784,714
Capital 33,232 5,540 0 0
Gross County Cost $ 5,757,990 $ 6,664,503 $ 6,766,027 $ 6,806,951
Revenue 4,340,995 4,279,337 4,217,032 4,217,032
Net County Cost $ 1,416,995 $ 2,385,166 $ 2,548,995 $ 2,589,919
Budget Positions 79.73 85.25 86.19 86.19
SUMMARY OF CHANGES: See individual budget units.
OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County;2)To
monitor and protect the environment of Weld County;3)To provide surveillance of and intervention
in developing health problems within the population of Weld County; and 4) To develop programs
that address the major public health issues within the county.
320
HEALTH FUND SUMMARY
(CONTINUED)
FUND 2500
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
See individual budget units
Efficiency Measures
FTE's per 10,000/capita 3.82 3.97 3.92
Per capita cost (county support) $6.80 $11.11 $11.77
Effectiveness Measures (desired results)
See individual budget units
FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units
BOARD ACTION: See individual budget units.
321
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Administration - - 2500-41100
DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and
Environment,including personnel,fiscal management,data and records management,procurement
and facilities management. The Executive Director is the official registrar of vital statistics for Weld
County. Records of births and deaths that occur in Weld County are kept and certified copies are
available upon request from the deputy registrars.
ACTUAL ! BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 432,161 $ 451,417 $ 464,052 $ 468,149
Supplies 37,085 30,392 28,350 28,350
Purchased Services 397,575 440,950 451,557 451,557
Fixed Charges 0 0 0 0
Contra Expense -720,053 -763,417 -780,617 -784,714
Capital 0 0 0 0
Gross County Cost $ 146,768 $ 159,342 $ 163,342 $ 163,342
Revenue 146,768 159,342 163,342 163,342
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions 7.0 7.0 7.0 7.0
SUMMARY OF CHANGES: The Administration Division's overall proposed increase of$21,297
in net county cost (Contra Expense is allocated as overhead to the other divisions within the
Department) is due to the increased cost for Personnel and Purchased Services. An increase in
Personnel Services of$16,732 reflects the proposed cost-of-living salary increases. The requested
increase of $10,607 in Purchased Services is for postage of $1,500, phone services of $2,000,
transferring $5,342 of CDPHE Bioterrorism grant funding from Supplies, and small increases in
advertising,training, memberships,repair and maintenance. Supplies have a$2,042 net decrease
as a result of the transfer of CDPHE grant funding into Purchased Services and an increase for
computer software. The proposed $4,000 increase in revenue is anticipated from increased sales
of birth and death certificates.
322
HEALTH ADMINISTRATION
(CONTINUED)
2500-41100
OBJECTIVES: 1) Certify death records and home birth records for events that occur in Weld
County;2) Issue birth and death certificates and provide assistance to the public in obtaining these
records; 3) Promote effective and efficient delivery of services to the community by providing fiscal
and managerial support to the Environmental Health and Public Health Services Divisions.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Birth / Death Certificates issued 17,088 17,750 18,500
Efficiency Measures
FTE's per 10,000/capita .336 .326 .318
Per capita cost $3.45 $3.56 $3.57
Effectiveness Measures (desired results)
Increased number of certified copies of birth and death
records issued.
Increased collection of Medicaid and self pay revenue for
clinic services.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: PERA was increased $4,097 with the PERA's County contribution changing to
10.5% of salaries. The overhead allocation to other Health budget units were increased a like
amount ($4,097). No other changes were made.
323
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Health Promotion Programs - - 2520-41210
DEPARTMENT DESCRIPTION: Health Promotion includes grant funded and county funded
health promotion/prevention programs that provide resources and expertise for the department and
the community. The Health Promotion team serves as the liaison with the local
TV/radio/newspaper media for the health department. They plan, develop and disseminate
emergency communication and educational materials to the public. The Health Promotion team
provides support internally for producing educational materials, reports, and local health data.
Health Promotion partners with the community in developing and implementing programs to
promote healthy behaviors such as traffic safety and prevention of unintentional injuries, nutrition
and fitness programs, diabetes and asthma prevention, cancer prevention education,tobacco use
prevention, and abstinence education for prevention of teen sex, unintended pregnancy and
STI/HIV. Prevention requires a community effort. Coalitions such as Drive Smart Weld County,
Diabetes Coalition, Steps Consortium, and the women's Health Consortium provide the
infrastructure and resources to address these important health issues.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES ' LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 416,799 $ 469,960 $ 498,208 $ 502,525
Supplies 37,665 112,823 88,196 88,196
Purchased Services 265,585 430,757 348,664 348,664
Fixed Charges 108,053 89,058 93,038 93,502
Capital 0 0 0 0
Gross County Cost $ 828,102 $ 1,102,598 $ 1,028,106 $ 1,032,887
Revenue 610,977 785,688 679,752 679,752
Net County Cost $ 217,125 $ 316,910 $ 348,354 $ 353,135
Budget Positions 8.88 9.25 9.75 9.75
SUMMARY OF CHANGES: Health Promotion staff FTE has increased by .50 to a total of 9.75
FTE with the addition of a .25 nurse counselor for the Abstinence Education Program, funded by
the federal Title V grant, and an increase of .25 FTE health educator for the Steps to a Healthier
Weld County Health and Human Services grant. The .5 Abstinence Education Program
co-coordinator and the CWCCI Coordinator will be upgraded to Health Education Specialists II.
Total personnel costs will increase by $32,565 for 2006 due to cost-of-living increases and .50
increase in FTE. Supply expenses will decrease by $24,627, mainly due to reduced operating
expenses for the STEPS to a Healthier Weld County Health and Human Services grant.
324
HEALTH PROMOTION
(CONTINUED)
2520-41210
SUMMARY OF CHANGES(CONTINUED): Overall, purchased services will decrease by$82,093
due to the reduction in funding for the STEPS to a Healthier Colorado Health and Human Services
grant. However, purchased services for emergency preparedness and general health education
have increased to allow contracting for bilingual outreach communicable disease education and
associated media expenses. Overhead increased by $4,444. Revenue is expected to decrease
by$105,936 due to the reduction in funding for the STEPS to a Healthier Weld County Health and
Human Services grant.
OBJECTIVES: 1) Identify and implement the best practices for health promotion and disease
prevention through population based programs that promote positive human development,behavior
change and improved health outcomes for the community;2)Partner with community agencies and
schools to implement programs that address identified health issues in Weld County, including
tobacco use, abstinence from teen sex, pregnancy and HIV/STI prevention, traffic safety and
unintentional injuries,cancer,diabetes,asthma and other chronic disease prevention,and nutrition
and fitness education for youth and adults; and 3) Provide accurate and timely communication to
the public as the liaison with the media, CDPHE and other local agencies for health information,
communicable disease prevention, and emergency preparedness and response.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of adults/youth reached through
media releases and program / event
participation 812,000 1,310,000 1,500,000
Efficiency Measures
FTE's per 10,000/capita .426 .431 .443
Per capita cost (county support) $1.04 $1.48 $1.60
Effectiveness Measures (desired results)
Reduction in motor vehicle fatalities.
Increase in population/cars and
number of highway miles in Weld
County have contributed to the higher 92 55 60
rate
Reduction in teen birth rate for 10-17 yr 15.3/1,000 15.0 15.0
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: PERA was increased $4,317 with PERA's County contribution changing to
10.5% of salaries. Overhead was increased $464 due to the allocation of Administration's added
PERA costs. No other changes.
325
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Community Health Services - - 2530-41300
DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international
travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable
disease surveillance, containment, treatment, and teaching. Provides home visits for health
promotion, evaluation, health assessment, and community activities.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES '' LAST FY '' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 2,023,397 $ 2,314,811 $ 2,362,424 $ 2,382,569
Supplies 121,930 168,493 157,140 157,140
Purchased Services 277,901 356,750 413,012 413,012
Fixed Charges 380,671 422,548 427,523 429,746
Capital 0 5,540 0 0
Gross County Cost $ 2,803,899 $ 3,268,142 $ 3,360,099 $ 3,382,467
Revenue 1,729,163 1,810,903 1,848,259 1,848,259
Net County Cost $ 1,074,736 $ 1,457,239 $ 1,511,840 $ 1,534,208
Budget Positions 40.25 45 44.94 44.94
SUMMARY OF CHANGES: There was a $67,758 increase in personnel services due to
cost-of-living increases. There was a slight decrease of 0.06 total FTE in grant funding. Supplies
decreased by$11,353, since start up purchases for new programs and clinics were purchased last
year. Purchased Services increased by$56,262,to support training and professional development
associated with the division reorganization, the purchase of additional licenses and the annual
support renewal fee for the Centricity Practice Management Information System (PMIS) and the
Electronic Health Record system (HER) implemented in the last quarter of FY2004. Overhead
costs have increased by $7,198. Revenues increased by $37,356, due to increases in the
Maternal/Child, Nurse Family Partnership,Tuberculosis control, EPSDT, and Immunization Action
project contracts.
OBJECTIVES: 1) To provide preventive and protective health services to the residents of Weld
County. 2) Continue program evaluation and on-going analysis of cost effective methods of
providing health services.
326
COMMUNITY HEALTH SERVICES
(CONTINUED)
2530-41300
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs 11,000 16,000 17,000
Efficiency Measures
FTE's per 10,000/capita 1.93 2.10 2.04
Per capita cost (county support) $5.15 $6.79 $6.97
Immunizations given 6,900 8,000 7,000
Family Services 1,731 4,000 1,800
Effectiveness Measures (desired results)
Fewer unintended pregnancies
Increased access to prenatal care in the first
trimester
Evaluate barriers to accessing health care
Ensure provision of immunizations and
emergency response according to
state law
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: PERA was increased $20,145 with PERA's County contribution changing to
10.5% of salaries. Overhead was increased by $2,223 due to the allocation of Administration's
added PERA costs. No other changes.
327
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET UNIT TITLE AND NUMBER: Environmental Health Services - - 2560-41400
DEPARTMENT DESCRIPTION: The primary mission of the Division is to protect and perpetuate
the public health of the citizens of the County with scientific risk assessments, the development of
policies, monitoring and inspections, consultation, and the enforcement of regulations designed to
protect food, water, and air supplies. Services include technical assistance and consultation,
monitoring and sampling, inspection and enforcement, education and planning activities. The
laboratory purpose is the prevention and control of communicable diseases and the epidemiological
study of disease.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY ! NEXT FY NEXT FY
Personnel Services $ 1,308,041 $ 1,392,875 $ 1,450,766 $ 1,463,331
Supplies 188,600 166,790 175,108 175,108
Purchased Services 184,196 322,183 328,350 328,350
Fixed Charges 265,152 252,573 260,256 261,666
Capital 33,232 0 0 0
Gross County Cost $ 1,979,221 $ 2,134,421 $ 2,214,480 $ 2,228,455
Revenue 1,854,087 1,523,404 1,525,679 1,525,679
Net County Cost $ 125,134 $ 611,017 $ 688,801 $ 702,776
Budget Positions 23.5 24 24.5 24.5
SUMMARY OF CHANGES: There are very few proposed changes to this budget. Personnel
services increased 5%, or $70,456, primarily due to the cost-of-living increase, as well as the
classification modifications for four positions. Supplies increased 4.99%, or$8,318, primarily due
to the increasing cost of doing business. It also more accurately reflects true expenses based on
historical supply expenditures. Purchased Services increased by 1.9% or$6,167, primarily due to
shifting funds for temporary staff from Personnel to Contract Services. Fixed Charges has
increased by 3.6% or $9,093. The increases in Personnel, Supplies, Purchased Services, and
Fixed Charges results in a 3.75%, or $80,059 increase, to the gross County cost. Revenue
generated by the Environmental Health Services Division is not expected to increase substantially.
However, it should be noted that the department did not budget for any fee increases that will be
proposed to the Board this fall. Potential fee increases in the septic, institution, and laboratory
programs could increase revenue by as much as 2.0%. The Environmental Health Services
Divisions net County cost has increased by $91,759, most of which is due to the increase in
Personnel Services. The Division did not request any additional positions.
328
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2560-41400
OBJECTIVES: 1) Assist in protecting the public's health from new, emerging, and existing
communicable diseases; 2) Expand and maintain community partnerships to maximize resources
for solutions to public health issues; 3) Attempt to minimize conflicts and the impact of development
of rural areas through planning, communication, and service; 4) Strive to appropriately manage
natural resources such as water, air, and raw products and their by-products/wastes; 5) Through
communication and education, increase public awareness of issues that impact the health and
safety of the community and individual; 6) Be prepared to respond appropriately to emergency
situations; 7) Assess the community's health status to identify resources, barriers, and unmet
needs; and 8) Recruit, support, and retain required levels of qualified staff to have a positive
impact in our ability to provide quality customer services, meet program requirements, and reduce
errors.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Restaurant and Food Program Activities 1,789 1,900 2,000
Laboratory analyses (medical, drinking
water, waste water samples, etc.) 20,668 21,000 21,500
Household Hazardous Waste Disposed
(pounds) 450,347 475,000 500,000
Environmental Planning Reviews 569 575 575
ISDS Inspection and Activities 626 650 650
Waste Inspections and Activities 155 155 155
Biosolids Inspections and Activities 166 166 166
Efficiency Measures
FTE's per 10,000/capita 1.13 1.14 1.11
Per capita cost (county support) $0.60 $2.85 $3.19
Effectiveness Measures (desired results)
Reduced illnesses from communicable diseases
Minimized environmental impacts from waste disposal and
waste facilities
Improved water quality
Appropriate response to environmental or public health
emergencies
Improved air quality
Reduced environmental impacts from development
329
ENVIRONMENTAL HEALTH SERVICES
(CONTINUED)
2560-41400
FINANCE/ADMINISTRATION RECOMMENDATION: Personnel has reviewed the salaries and
classifications of the four Environmental Health Specialist positions(Environmental Health Services
Specialist II to Environmental Health Services III) and does not recommend any changes in salary
grade or classification. The classifications are appropriate and the salaries competitive in the
market. All other items requested are recommended.
BOARD ACTION: The Board concurred with Personnel's recommendation not to change the
salary grade or classification of Environmental Health Specialist positions.
PERA was increased $12,565 with PERA's County contribution changing to 10.5% of salaries.
Overhead was increased $1,410 due to the allocation of Administration's added PERA costs. No
other changes were made.
330
HUMAN SE VICES
FUND
9
skikke
r
9
HUMAN SERVICES FUND SUMMARY
The Human Services Fund for 2006 is projected to increase by$1,597,622, or 12.93%,for a total
of$13,952,473. Changes are associated with increases to Head Start Programs,which help with
various needs of economically disadvantaged pre-school children and jobs programs, as well as
Area Agency on Aging, which includes a variety of programs for older Americans.
Being totally reliant upon state and federal funding sources, Human Services continues to operate
in an environment of uncertainty. The Human Services Fund budget has been constructed based
upon the best available information on the funding levels. It is very likely that many of the amounts
will be changed between now and the actual execution of the 2006 budget.
The primary programs of Human Services are associated with the Workforce Investment Act(WIA)
funded under the Department of Labor, Employment and Training Administration. This program is
anticipating $2,251,000 for 2006. In addition, the Job Service contract will be $720,000, and
Temporary Assistance to Needy Families (TANF) is funded at$585,600, primarily for training of
TANF clients.
The Human Services Fund is totally funded through state and federal programs with the exception
of the 25 percent local match for the Aging program, which amounts to $12,351. All Human
Services indirect costs are included in the 2006 budget.
Other programs of the Human Services Fund remain relatively stable programmatically with the
following 2006 funding levels:
Transportation $ 123,648
Supplemental Foods 1,551,926
Area Agency on Aging 1,247,000
Senior Nutrition 449,575
CSBG 337,444
Other 218,480
In the above programs, Weld County must continue to be responsive and reactive to federal and
state administrative and budget changes in 2006.
The budget includes funding for Head Start programs totaling $3,520,000, with an additional
$2,814,000 for Migrant Head Start. The Pre-School Program is funded at$133,800, and all the
educational programs total $6,476,800, up $422,800.
331
TEN YEAR TREND
Human Services
$16
$14
$12
$10 E
W U, � i..9
,„ Z 4n o
J $8 _ '
$6 , 1
4
•
$2 -
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
HUMAN SERVICES FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
INTERGOVERNMENTAL REVENUE
2611 60000 4314 USDA 180,000 180.000 180,000 180,000
2653 60000 4314 USDA 50,000 50,000 50,000 50,000
2654 60000 4314 USDA 16,000 16,000 16,000 16,000
261496 60000 4314 USDA 70,000 70,000 70,000 70,000
267695 60000 4314 USDA 253,500 248,216 248,216 248,216
2611 60000 4320 FEDERAL GRANTS 3,100,000 3,240,000 3,240,000 3,240,000
2627 60000 4320 FEDERAL GRANTS 20,000 30,000 30,000 30,000
2635 60000 4320 FEDERAL GRANTS 100,000 105,000 105,000 105,000
2636 60000 4320 FEDERAL GRANTS 230,000 500,000 500,000 500,000
2637 60000 4320 FEDERAL GRANTS 400,000 485,000 485,000 485,000
2641 60000 4320 FEDERAL GRANTS 50,000 62,000 62,000 62,000
2643 60000 4320 FEDERAL GRANTS 250,000 360,000 360,000 360,000
2651 60000 4320 FEDERAL GRANTS 55,000 58,102 58,102 58,102
2652 60000 4320 FEDERAL GRANTS 235,000 246,750 246,750 246,750
w 2653 60000 4320 FEDERAL GRANTS 220,000 220,000 220,000 220,000
Lou) 2654 60000 4320 FEDERAL GRANTS 30,000 30,000 30,000 30,000
2655 60000 4320 FEDERAL GRANTS 15,000 17,368 17,368 17,368
2657 60000 4320 FEDERAL GRANTS 2,500 2,528 2,528 2,528
2658 60000 4320 FEDERAL GRANTS 4,500 6,021 6,021 6,021
2662 60000 4320 FEDERAL GRANTS 120,000 123,648 123,648 123,648
2673 60000 4320 FEDERAL GRANTS 110,000 83,890 83,890 83,890
261496 60000 4320 FEDERAL GRANTS 2,540,000 2,724,000 2,724,000 2,724,000
262695 60000 4320 FEDERAL GRANTS 620,000 720,000 720,000 720,000
264095 60000 4320 FEDERAL GRANTS 15,000 23,000 23,000 23,000
264096 60000 4320 FEDERAL GRANTS 35,000 45,000 45,000 45,000
267895 60000 4320 FEDERAL GRANTS 290,000 337,444 337,444 337,444
2672 60000 4321 MEDICAID 35,000 0 0 0
267695 60000 4324 VALUE OF INVENTORY 1,000,000 1,303,710 1,303,710 1,303,710
2628 60000 4340 GRANTS 40,000 45,000 45,000 45,000
2630 60000 4340 GRANTS 40,000 0 0 0
2632 60000 4340 GRANTS 460,000 485,600 485,600 485,600
2638 60000 4340 GRANTS 40,000 40,000 40,000 40,000
2646 60000 4340 GRANTS 160,000 141,000 141,000 141,000
2669 60000 4340 GRANTS 9,000 8,125 8,125 8,125
2671 60000 4340 GRANTS 120,000 205,858 205,858 205,858
2673 60000 4340 GRANTS 10,000 10,000 10,000 10,000
262995 60000 4340 GRANTS 173,000 160,000 160,000 160,000
265995 60000 4340 GRANTS 510,000 527,132 527,132 527,132
2561 60000 711000 TRANSFER 12,351 12,351 12,351 12,351
TOTAL INTERGOVERNMENTAL REVENUE 11,620,851 12,922,743 12,922,743 12,922,743
HUMAN SERVICES FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
CHARGE FOR SERVICES
2611 60000 4410 CHARGE FOR SERVICES 10,000 100,000 100,000 100,000
2617 60000 4410 CHARGE FOR SERVICES 125,000 133,800 133,800 133,800
2632 60000 4410 CHARGE FOR SERVICES 100,000 100,000 100,000 100,000
2645 60000 4410 CHARGE FOR SERVICES 250,000 260,000 260,000 260,000
2646 60000 4410 CHARGE FOR SERVICES 40,000 30,000 30,000 30,000
2648 60000 4410 CHARGE FOR SERVICES 0 178,480 178,480 178,480
2653 60000 4410 CHARGE FOR SERVICES 4,000 0 0 0
2654 60000 4410 CHARGE FOR SERVICES 4,000 0 0 0
2669 60000 4410 CHARGE FOR SERVICES 26,000 22,875 22,875 22,875
262995 60000 4410 CHARGE FOR SERVICES 5,000 5,000 5,000 5,000
TOTAL CHARGE FOR SERVICE 564,000 830,155 830,155 830,155
MISCELLANEOUS
w 261496 60000 4680 OTHER 20,000 20,000 20,000 20,000
2653 60000 4690 DONATIONS 150,000 179,575 179,575 179,575
TOTAL MISCELLANEOUS 170,000 199,575 199,575 199,575
' TOTAL HUMAN SERVICES FUND 12,354,851 13,952,473 13,952,473 13,952,473
HUMAN SERVICES FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2611 60000 HUMAN SERVICES 3,290,000 3,520,000 3,520,000 3,520,000
261496 60000 HUMAN SERVICES 2,630,000 2,814,000 2,814,000 2,814,000
2617 60000 HUMAN SERVICES 125,000 133,800 133,800 133,800
262695 60000 HUMAN SERVICES 620,000 720,000 720,000 720,000
2627 60000 HUMAN SERVICES 20,000 30,000 30,000 30,000
2628 60000 HUMAN SERVICES 40,000 45,000 45,000 45,000
262995 60000 HUMAN SERVICES 178,000 165,000 165,000 165,000
2630 60000 HUMAN SERVICES 40,000 0 0 0
2632 60000 HUMAN SERVICES 560,000 585,600 585,600 585,600
2635 60000 HUMAN SERVICES 100,000 105,000 105,000 105,000
2636 60000 HUMAN SERVICES 230,000 500,000 500,000 500,000
2637 60000 HUMAN SERVICES 400,000 485,000 485,000 485,000
2638 60000 HUMAN SERVICES 40,000 40,000 40,000 40,000
w 264095 60000 HUMAN SERVICES 15,000 23,000 23,000 23,000
Li
Im 264096 60000 HUMAN SERVICES 35,000 45,000 45,000 45,000
2641 60000 HUMAN SERVICES 50,000 62,000 62,000 62,000
2643 60000 HUMAN SERVICES 250,000 360,000 360,000 360,000
2645 60000 HUMAN SERVICES 250,000 260,000 260,000 260,000
2646 60000 HUMAN SERVICES 200,000 171,000 171,000 171,000
2648 60000 HUMAN SERVICES 0 178,480 178,480 178,480
2651 60000 HUMAN SERVICES 67,351 70,453 70,453 70,453
2652 60000 HUMAN SERVICES 235,000 246,750 246,750 246,750
2653 60000 HUMAN SERVICES 424,000 449,575 449,575 449,575
2654 60000 HUMAN SERVICES 50,000 46,000 46,000 46,000
2655 60000 HUMAN SERVICES 15,000 17,368 17,368 17,368
2657 60000 HUMAN SERVICES 2,500 2,528 2,528 2,528
2658 60000 HUMAN SERVICES 4,500 6,021 6,021 6,021
265995 60000 HUMAN SERVICES 510,000 527,132 527,132 527,132
2662 60000 HUMAN SERVICES 120,000 123,648 123,648 123,648
2669 60000 HUMAN SERVICES 35,000 31,000 31,000 31,000
2671 60000 HUMAN SERVICES 120,000 205,858 205,858 205,858
2672 60000 HUMAN SERVICES 35,000 0 0 0
2673 60000 HUMAN SERVICES 120,000 93,890 93,890 93,890
267695 60000 HUMAN SERVICES 1,253,500 1,551,926 1,551,926 1,551,926
267895 60000 HUMAN SERVICES 290,000 337,444 337,444 337,444
TOTAL HUMAN SERVICES FUND 12,354,851 13,952,473 13,952,473 13,952,473
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Head Start Program - - 60000-2611
DEPARTMENT DESCRIPTION: Health, nutrition, education and day care programs for
economically disadvantaged pre-school age children.
ACTUAL BUDGETED FINAL
RESOURCES ! LAST REQUESTED FY URREN F Y X T FY NEXT FY
Personnel Services $ 1,421,838 $ 1,800,000 $ 1,900,000 $ 1,900,000
Supplies 123,983 156,000 156,000 156,000
Purchased Services 1,464,485 1,318,000 1,448,000 1,448,000
Fixed Charges 15,444 16,000 16,000 16,000
Gross County Cost $ 3,025,750 $ 3,290,000 $ 3,520,000 $ 3,520,000
Revenue 3,025,750 3,290,000 3,520,000 3,520,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARY OF CHANGES: Grant funding level is up $230.000.
OBJECTIVES: 1) Administer program in accordance with Department of Health and Human
Services (DHHS)rules and regulations; and 2) Provide services to eligible clients as specified in
the Head Start plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients Served 562 562 562
Efficiency Measures
Per capita cost $14.51 $15.32 $16.00
Per capita cost (county support) In-Kind $3.63 $3.83 $4.00
Effectiveness Measures (desired results)
Maintain full case load slots 562 562 562
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
336
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Migrant Head Start - - 60000-2614
DEPARTMENT DESCRIPTION: Health, nutrition and day care programs for infant/toddler and
preschool-age migrant children in Northeast Colorado and the Western slope.
_ ACTUAL FINAL
RESOURCES LAST FY CURRENT FY .D REQUESTEDNE XT Y NEXT FY
Personnel Services $ 923,348 $ 1,200,000 $ 1,280,000 $ 1,280,000
Supplies 94,889 200,000 200,000 200,000
Purchased Services 1,235,954 1,227,000 1,331,000 1,331,000
Fixed Charges 2,035 3,000 3,000 3,000
Gross County Cost $ 2,256,226 $ 2,630,000 $ 2,814,000 $ 2,814,000
Revenue 2,256,226 2,630,000 2,814,000 2,814,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARY OF CHANGES:Grant funding level is up $184,000.
OBJECTIVES: 1) Administer program in accordance with DHHS rules and regulations; and 2)
Provide services to eligible clients as specified in the Migrant Head Start plan.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 266 266 266
Efficiency Measures
Per capita cost $10.82 $12.25 $12.79
Per capita cost (county support) In-kind $2.71 $3.06 $3.20
Effectiveness Measures (desired results)
Maintain performance standards Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
337
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Preschool Fund - - 60000-2617
DEPARTMENT DESCRIPTION: Contracted Preschool slots with various school districts.
ACTUAL BUDGETED ! REQUESTED FINAL
RESOURCES - LAST FY CURRENT FY !` NEXT FY NEXT FY
Personnel Services $ 76,916 $ 50,000 $ 92,000 $ 92,000
Supplies 1,921 1,000 2,000 2,000
Purchased Services 34,256 74,000 39,800 39,800
Gross County Cost $ 113,093 $ 125,000 $ 133,800 $ 133,800
Revenue 113,093 125,000 133,800 133,800
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARY OF CHANGES: Funding level for grant is up $8,800.
OBJECTIVES: Provide preschool services to school districts requesting the services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 41 41 51
Efficiency Measures
Per capita cost $0.54 $0.58 $0.61
Effectiveness Measures (desired results)
Full slots maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
338
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Wagner/Peyser- - 60000-2626
DEPARTMENT DESCRIPTION: Administer all Job Service activities to the residents of Weld
County.
ACTUAL BUDGETED_:; REQUESTED FINAL
RESOURCES LAST FY ''CURRENT FY' NEXT FY NEXT FY
Personnel Services $ 512,029 $ 511,700 $ 550,000 $ 550,000
Supplies 382 1,000 1,000 1,000
Purchased Services 256,934 107,300 169,000 169,000
Gross County Cost $ 769,345 $ 620,000 $ 720,000 $ 720,000
Revenue 769,345 620,000 720,000 720,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding level is up $100,000.
OBJECTIVES: 1) Administer Wagner/Peyser Contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 14,805 16,000 18,000
Efficiency Measures
Per capita cost $3.69 $2.89 $3.27
Effectiveness Measures (desired results)
Job placements 7,831 8,000 8,500
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:No change.
339
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Summer Job Hunt- - 60000-2627
DEPARTMENTDESCRIPTION: Administer youth employment program for the summer months.
ACTUAL BUDGETED REQUESTED ! FINAL
RESOURCES LAST FY '' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 18,045 $ 17,000 $ 20,000 $ 20,000
Supplies 0 0 0 0
Purchased Services 6,955 3,000 10,000 10,000
Gross County Cost $ 25,000 $ 20,000 $ 30,000 $ 30,000
Revenue 25,000 20,000 30,000 30,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding level of grant is up $10,000.
OBJECTIVES: 1) Administer Summer Job Hunt contract in accordance with DOL rules and
regulations; and 2) Provide services to eligible clients as specified in the One Stop plan approved
by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 3,300 3,030 3,030
Efficiency Measures
Per capita cost $0.12 $0.09 $0.14
Effectiveness Measures (desired results)
Clients placed in employment 600 640 640
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
340
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Consumer Navigator- - 6000-2628
DEPARTMENTDESCRIPTION: Program to enhance workforce center services to the disabled
of the community.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY.' NEXT FY NEXT FY
Personnel Services $ 29,333 $ 30,000 $ 31,500 $ 31,500
Supplies 177 1,000 1,000 1,000
Purchased Services 15,182 9,000 12,500 12,500
Gross County Cost $ 44,692 $ 40,000 $ 45,000 $ 45,000
Revenue 44,692 40,000 45,000 45,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARY OF CHANGES:Grant funding is up $5,000.
OBJECTIVES: To keep clients off public assistance and employed.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 234 250 260
Efficiency Measures
Per capita cost $0.21 $0.19 $0.20
Effectiveness Measures (desired results)
Output goals maintained V V Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
341
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Employment First - - 60000-2629
DEPARTMENT DESCRIPTION: This program allows eligible Food Stamp clients to participate
in various job search and development activities to retrain them for better paying jobs.
ACTUAL BUDGETED REQUESTED,, FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 84,094 $ 113,000 $ 100,000 $ 100,000
Supplies 126 3,000 2,000 2,000
Purchased Services 68,464 62,000 63,000 63,000
Gross County Cost $ 152,684 $ 178,000 $ 165,000 $ 165,000
Revenue 152,684 178,000 165,000 165,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding is down $13,000 in this program.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the Employment First plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,300 1,400 1,400
Efficiency Measures
Per capita cost $0.73 $0.83 $0.75
Effectiveness Measures (desired results)
Clients placed in employment 250 300 350
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
342
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Tony Grampsas Youth Services - - 6000-2630
DEPARTMENT DESCRIPTION: This grant provides employment and training opportunities to
high risk youth.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY ` NEXT FY NEXT FY
Personnel Services $ 15,374 $ 19,000
Supplies 0 1,000
Purchased Services 28,073 20,000
Gross County Cost $ 43,447 $ 40,000 $ 0 $ 0
Revenue 43,447 40,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - -
SUMMARY OF CHANGES: Program discontinued by the state.
FINANCE/ADMINISTRATION RECOMMENDATION: n/a
BOARD ACTION: No change.
343
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Assistance to Needy Families - - 6000-2632
DEPARTMENT DESCRIPTION: Employment/Training program for clients on welfare.
ACTUAL; : BUDGETED REQUESTED FINAL
RESOURCES LAST.FY CURRENT FY T NEXT FY NEXT FY
Personnel Services $ 425,551 $ 378,000 $ 447,200 $ 447,200
Supplies 697 2,000 2,000 2,000
Purchased Services 211,818 180,000 136,400 136,400
Gross County Cost $ 638,066 $ 560,000 $ 585,600 $ 585,600
Revenue 638,066 560,000 585,600 585,600
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARY OF CHANGES: Program funding is up $25,600.
OBJECTIVES: Provide employment services to TANF clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served/month 462 450 450
Efficiency Measures
Per capita cost (county support) $3.06 $2.61 $2.66
Effectiveness Measures (desired results)
Meet Federal participation rates Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
344
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Administration)60000-2635
DEPARTMENTDESCRIPTION: This program tracks the administration for all of the Workforce
Investment Act grants.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 78,962 $ 75,000 $ 80,000 $ 80,000
Supplies 1,633 1,000 1,800 1,800
Purchased Services 17,462 24,000 23,200 23,200
Gross County Cost $ 98,057 $ 100,000 $ 105,000 $ 105,000
Revenue 98,057 100,000 105,000 105,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding is up $5,000.
OBJECTIVES: To assist client in finding employment.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost $0.47 $0.47 $0.49
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
345
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Adult Program)60000-2636
DEPARTMENT DESCRIPTION: This program provides employment and training for eligible
adults.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY. NEXT FY NEXT FY
Personnel Services $ 142,839 $ 93,000 $ 160,000 $ 160,000
Supplies 3,530 2,000 4,000 4,000
Purchased Services 281,158 135,000 336,000 336,000
Gross County Cost $ 427,527 $ 230,000 $ 500,000 $ 500,000
Revenue 427,527 230,000 500,000 500,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - -
SUMMARYOF CHANGES: Program funding is up$270,000 due to contract with Social Services.
OBJECTIVES: Provide eligible adults with core services to attain employment.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 201 160 160
Efficiency Measures
Per capita cost $2.05 $1.07 $2.27
Effectiveness Measures (desired results)
Entered employment rate 87% 75% 76%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
346
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Workforce Investment Act(Youth Program)60000-2637
DEPARTMENT DESCRIPTION: This program provides employment and training programs for
in-school and out-of-school youth.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY ! CURRENT FY NEXT FY NEXT FY
Personnel Services $ 139,639 $ 286,960 $ 339,000 $ 339,000
Supplies 2,730 11,000 12,000 12,000
Purchased Services 60,773 102,040 134,000 134,000
Gross County Cost $ 203,142 $ 400,000 $ 485,000 $ 485,000
Revenue 203,142 400,000 485,000 485,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program funding is up$85,000 due to contract with Social Services.
OBJECTIVES: To provide core services to eligible youth.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Youth served 174 160 160
Efficiency Measures
Per capita cost $0.97 $1.86 $2.20
Effectiveness Measures (desired results)
Entered Employment rate (Older Youth) 73% 71% 72%
Skill Attainment rate (Younger Youth) 96% 83% 84%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
347
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Multi-Disciplinary Youth Assessment - - 60000-2638
DEPARTMENTDESCRIPTION: This program provides planning and treatment plans for at-risk
youth in combination with the DA, SS, North Range and Island Grove.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 41,327 $ 35,000 $ 35,000 $ 35,000
Supplies 0 0 0 0
Purchased Services 7,295 5,000 5,000 5,000
Gross County Cost $ 48,622 $ 40,000 $ 40,000 $ 40,000
Revenue 48,622 40,000 40,000 40,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program in accordance with Social Services contract.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 112 120 120
Efficiency Measures
Per capita cost $0.23 $0.19 $0.18
Effectiveness Measures (desired results)
Maintain requirements of contract Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
348
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: (Statewide Activities Grant) 60000-2640/2641
DEPARTMENTDESCRIPTION: These funds are incentive grants based on performance of the
WIA programs and are used for staff training, administration, contracted services and other
programs.
ACTUAL BUDGETED:.` .REQUESTED FINAL
RESOURCES . LAST FY ! '''CURRENT.FY . NEXT FY NEXT FY
Personnel Services $ 35,416 $ 23,650 $ 38,000 $ 38,000
Supplies 0 0 0 0
Purchased Services 87,645 76,350 92,000 92,000
Gross County Cost $ 123,061 $ 100,000 $ 130,000 $ 130,000
Revenue 123,061 100,000 130,000 130,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding for the program is up $30,000.
OBJECTIVES: To meet annual requirements of grant.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Efficiency Measures
Per capita cost $0.59 $0.47 $0.59
FINANCE/ADMINISTRATION RECOMMENDAT/ON:Recommend approval.
BOARD ACTION: No change.
349
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Workforce Investment Act
BUDGET UNIT TITLE AND NUMBER: (Dislocated Worker Program) 60000-2643
DEPARTMENT DESCRIPTION: This program provides retraining for laid off clients.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES ; LAST FY CURRENT:FY'' NEXT FY NEXT FY
Personnel Services $ 139,867 $ 102,340 $ 160,000 $ 160,000
Supplies 1,327 9,000 2,000 2,000
Purchased Services 144,409 138,660 198,000 198,000
Gross County Cost $ 285,603 $ 250,000 $ 360,000 $ 360,000
Revenue 285,603 250,000 360,000 360,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding level is up $110,000.
OBJECTIVES: Provide retraining for eligible laid off clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 132 140 140
Efficiency Measures
Per capita cost $1.37 $1.16 $1.64
Effectiveness Measures (desired results)
Entered employment rate 92% 84% 85%
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
350
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Educational Lab - - 60000-2645
DEPARTMENTDESCRIPTION: This fund covers the cost of operating the Computer Education
Lab.
ACTUAL ! BUDGETED. REQUESTED FINAL
RESOURCES LAST FY CURRENT,FY NEXT FY NEXT FY
Personnel Services $ 119,453 $ 210,000 $ 131,000 $ 131,000
Supplies 1,605 15,000 3,000 3,000
Purchased Services 113,746 25,000 126,000 126,000
Gross County Cost $ 234,804 $ 250,000 $ 260,000 $ 260,000
Revenue 234,804 250,000 260,000 260,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program funding level is up $10,000.
OBJECTIVES: Provide a computer educational experience for clients.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,291 1,500 1,500
Efficiency Measures
Per capita cost $1.13 $1.16 $1.18
Effectiveness Measures (desired results)
GED's obtained 75 80 80
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
351
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: AmeriCorps Program - - 60000-2646
DEPARTMENT DESCRIPTION: Youth Corp program.
ACTUAL BYDGETED ! REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 49,643 $ 160,000 $ 55,000 $ 55,000
Supplies 4,327 4,000 4,500 4,500
Purchased Services 98,932 36,000 111,500 111,500
Gross County Cost $ 152,902 $ 200,000 $ 171,000 $ 171,000
Revenue 152,902 200,000 171,000 171,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding is down $29,000.
OBJECTIVES: Provide Federal AmeriCorps program for youth to receive stipends and college
tuition credits for public service work.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants in program 12 12 12
Efficiency Measures
Per capita cost $0.73 $0.93 $0.78
Effectiveness Measures (desired results)
Clients completing program 7 9 10
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
352
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Tight Corp Program - - 60000-2648
DEPARTMENT DESCRIPTION: Youth Corp Program
ACTUAL BUDGETED REQUESTED ! FINAL
RESOURCES LAST FY ! . CURRENT FY NEXT.FY NEXT FY
Personnel Services $ 9,224 $ 38,100 $ 77,000 $ 77,000
Supplies 812 3,700 0 0
Purchased Services 11,183 78,200 101,480 101,480
Gross County Cost $ 21,219 $ 120,000 $ 178,480 $ 178,480
Revenue 21,219 120,000 178,480 178,480
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding level of grant is up $58,480.
OBJECTIVES: To engage youth in community service and educational activities in lieu of out of
home placement with the Department of Social Services.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Participants 6 24 24
Efficiency Measures
Per capita cost $0.10 $0.56 $0.81
Effectiveness Measures (desired results)
Participants completing program 5 21 21
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
353
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Administration) 60000-2651
DEPARTMENT DESCRIPTION: This Older American's Act Grant administers the Senior
programs of the Area Agency on Aging.
ACTUAL BUDGETED 'REQUESTED . '' FINAL
RESOURCES I LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 51,050 $ 53,000 $ 55,650 $ 55,650
Supplies 2,335 2,000 2,452 2,452
Purchased Services 12,351 12,351 12,351 12,351
Gross County Cost $ 65,736 $ 67,351 $ 70,453 $ 70,453
Revenue 53,385 55,000 58,102 58,102
Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: This is the only program with county match of $12,351, which is
unchanged from 2005.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Programs administered 11 11 11
Efficiency Measures
Per capita cost (county support) $0.06 $0.06 $0.06
Per capita cost (other) $0.26 $0.26 $0.26
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval.
BOARD ACTION: No change.
354
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Support Services)60000-2652
DEPARTMENT DESCRIPTION: This grant provides several contracted services to the elderly;
adult day care, home nursing care, peer counseling, outreach, respite services, legal counseling
and ombudsman assistance.
ACTUAL 'BUDGETED. REQUESTED FINAL
RESOURCES LAST. FX CURRENT FY. NEXT FY _` NEXT FY
Personnel Services $ 84,398 $ 77,000 $ 80,850 $ 80,850
Supplies 345 300 363 363
Purchased Services 141,976 157,700 165,537 165,537
Gross County Cost $ 226,719 $ 235,000 $ 246,750 $ 246,750
Revenue 226,719 235,000 246,750 246,750
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program funding is up $11,750.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
355
AREA AGENCY ON AGING
SUPPORT SERVICES
(CONTINUED)
60000-2652
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Outreach - Homebound Spanish elderly 3,315 3,300 3,500
Adult day care 18,719 18,500 19,000
Peer Counseling 2,700 2,500 2,500
Legal consultation/representation 1,031 1,000 1,000
Homemaker and personal care 1,540 1,500 1,500
Nursing home advocacy 855 850 850
Efficiency Measures
Per capita cost $1.10 $1.13 $1.09
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
356
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Congregate Meal Program) 60000-2653
DEPARTMENT DESCRIPTION: This grant provides meals to the senior population at 23 nutrition
sites around the County.
ACTUAL BUDGETED ! REQUESTED ; FINAL
RESOURCES LAST'.FY` CURRENT FY ', NEXT FY NEXT FY
Personnel Services $ 45,267 $ 82,000 $ 86,100 $ 86,100
Supplies 12,167 8,000 12,775 12,775
Purchased Services 335,451 334,000 350,700 350,700
Gross County Cost $ 392,885 $ 424,000 $ 449,575 $ 449,575
Revenue 392,885 424,000 449,575 449,575
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding level is up $25,575.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals served 72,627 73,000 73,000
Efficiency Measures
Per capita cost $1.95 $2.03 $1.97
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION:No change.
357
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Home Delivered Meals) 60000-2654
DEPARTMENT DESCRIPTION: This grant provides home delivered meals through Meals on
Wheels and also funds the Liquid Supplement Program.
ACTUAL BUDGETED" REQUESTED FINAL
RESOURCES LAST FY CURRENT FY`' NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 4,000 0 0
Purchased Services 46,000 46,000 46,000 46,000
Gross County Cost $ 46,000 $ 50,000 $ 46,000 $ 46,000
Revenue 46,000 50,000 46,000 46,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Meals Served 19,478 19,500 19,500
Efficiency Measures
Per capita cost $0.22 $0.21 $0.21
Effectiveness Measures (desired results)
Work output goals are maintained.
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
358
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Health Services) 60000-2655
DEPARTMENTDESCRIPTION: This grant provides health services to senior community. This
grant supports the annual senior health fair and the wellspring club.
ACTUAL BUDGETED. ! REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 8,000 $ 0 $ 0
Supplies 2,000 2,000 2,250 2,250
Purchased Services 13,000 5,000 15,118 15,118
Gross County Cost $ 15,000 $ 15,000 $ 17,368 $ 17,368
Revenue 15,000 15,000 17,368 17,368
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant is up $2,368 for 2006.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,350 1,350 1,350
Efficiency Measures
Per capita cost $0.072 $0.070 $0.079
Effectiveness Measures (desired results)
Work output goals are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
359
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Elder Abuse Grant) 60000-2657
DEPARTMENTDESCRIPTION: This grant provides for educational training to the community on
elder abuse.
ACTUAL BUDGETED REQUESTED.. . FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT' FY
Personnel Services $ 1,928 $ 2,000 $ 2,028 $ 2,028
Supplies 0 0 0 0
Purchased Services 0 500 500 500
Gross County Cost $ 1,928 $ 2,500 $ 2,528 $ 2,528
Revenue 1,928 2,500 2,528 2,528
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program is up slightly by $28.
OBJECTIVES: Provide training to the community on elderly abuse.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Educated CNA, staff, NH residents/families 2,200 2,200 2,200
Efficiency Measures
Per capita cost $0.01 $0.01 $0.01
Effectiveness Measures (desired results)
Education of long term staff 2,200 2,200 2,200
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
360
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: (Special Ombudsman) 60000-2658
DEPARTMENT DESCRIPTION: These funds supplement the support services fund.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT,FX NEXT FY NEXT FY
Personnel Services $ 5,258 $ 4,000 $ 5,521 $ 5,521
Supplies 0 0 0 0
Purchased Services 0 500 500 500
Gross County Cost $ 5,258 $ 4,500 $ 6,021 $ 6,021
Revenue 5,258 4,500 6,021 6,021
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program funding has increased $1,521.
OBJECTIVES: 1) Administer program as defined by CDHS/OAArules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Complaints investigated 3,500 3,500 3,500
Efficiency Measures
Per capita cost $0.02 $0.02 $0.02
Effectiveness Measures (desired results)
Work outputs are maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
361
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
Area Agency on Aging
BUDGET UNIT TITLE AND NUMBER: Single Entry Point) 60000-2659
DEPARTMENT DESCRIPTION: This grant provides case management services to Medicaid
eligible clients.
ACTUAL BUDGETED. ; REQUESTED. FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 406,273 $ 410,000 $ 430,500 $ 430,500
Supplies 1,055 1,000 1,110 1,110
Purchased Services 90,972 99,000 95,522 95,522
Gross County Cost $ 498,300 $ 510,000 $ 527,132 $ 527,132
Revenue 498,300 510,000 527,132 527,132
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding level is up $17,132.
OBJECTIVES: 1)Administer program as defined by CDSS rules and regulations; and 2)Provide
services to eligible clients as specified in the Area Agency on Aging grant approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 600 600 600
Efficiency Measures
Per capita cost $2.46 $2.39 $2.37
Effectiveness Measures (desired results)
Divert Medicaid Eligible clients from
Institutional care to cost effective home care 600 600 600
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
362
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Federal Transit Grant - - 60000-2662
DEPARTMENT DESCRIPTION: This grant supplements minibus services to the elderly of the
County.
ACTUAL BUDGETED ! REQUESTED FINAL
RESOURCES ! LAST=FY '..CURRENT FY NEXT FY` NEXT FY
Personnel Services $ 79,050 $ 87,200 $ 83,000 $ 83,000
Supplies 0 0 0 0
Purchased Services 13,950 32,800 40,648 40,648
Gross County Cost $ 93,000 $ 120,000 $ 123,648 $ 123,648
Revenue 93,000 120,000 123,648 123,648
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Funding for the program is up slightly by $3,648.
OBJECTIVES: 1)Administer program as defined by CDOT rules and regulations; and 2) Provide
services to eligible clients as specified in the FTA grant approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Miles tracked 585,500 600,000 600,000
Efficiency Measures
Per capita cost $0.44 $0.58 $0.56
Effectiveness Measures (desired results)
Passenger trips 98,548 100,000 100,000
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval.
BOARD ACTION: No change.
363
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (Other Programs) 60000-2669
DEPARTMENT DESCRIPTION: This area includes minor sources of funding that supplement
the aging programs.
ACTUAL .. BUDGETED REQUESTED FINAL
RESOURCES LAST. FY . : CURRENT FY NEXT FY NEXT FY
Personnel Services $ 8,879 $ 13,000 $ 9,000 $ 9,000
Supplies 0 0 0 0
Purchased Services 9,019 22,000 22,000 22,000
Gross County Cost $ 17,898 $ 35,000 $ 31,000 $ 31,000
Revenue 17,898 35,000 31,000 31,000
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding is down $4,000.
OBJECTIVES: Supplement other senior programs in Weld County.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served 1,280 1,300 1,300
Efficiency Measures
Per capita cost $0.15 $0.08 $0.16
Effectiveness Measures (desired results)
Maintain work output goals Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
364
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging (State Funds) 60000-2671
DEPARTMENT DESCRIPTION: New supplemental funding source started 7/1/2000. A
combination of HB-1072 funds and General Fund Long Bill monies.
ACTUAL BUDGETED.- 'REQUESTED; FINAL
RESOURCES ! LAST FY CURRENT'FY; NEXT FY NEXT FY
Personnel Services $ 51,418 $ 35,000 $ 53,988 $ 53,988
Supplies 658 1,000 1,000 1,000
Purchased Services 143,690 84,000 150,870 150,870
Gross County Cost $ 195,766 $ 120,000 $ 205,858 $ 205,858
Revenue 195,766 120,000 205,858 205,858
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding is up $85,858.
OBJECTIVES: 1) Administer program as defined by CDHS/OAA rules and regulations; and 2)
Provide services to eligible clients as specified in the Area Agency on Aging grant approved by the
Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Dental Clients Served 70 70 70
Meals served 2,500 2,500 2,500
SC Personal Care Clients served 50 50 50
Loneliness contacts 4,500 4,500 4,500
Ombudsman clients served 300 400 300
Efficiency Measures
Per capita cost $0.58 $0.86 $0.56
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
365
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Medicaid Transportation - - 60000-2672
DEPARTMENT DESCRIPTION: Non-medical transportation of Single Entry Point clients and
medical transportation for Medicaid clients with broker services.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 29,142 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 5,858 0 0
Gross County Cost $ 0 $ 35,000 $ 0 $ 0
Revenue 0 35,000 0 0
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program eliminated at local level due to State changes.
OBJECTIVES: To meet the eligible transportation needs of medicaid clients.
FINANCE/ADMINISTRATION RECOMMENDATION: n/a
BOARD ACTION: No change.
366
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Part E Family Caregiver Support- - 60000-2673
DEPARTMENT DESCRIPTION: This program provides support to family who are caring for
relatives at home.
ACTUAL BUDGETED. ; REQUESTED' FINAL
RESOURCES LAST. FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 45,000 $ 45,000 $ 0 $ 0
Supplies 1,000 1,000 1,000 1,000
Purchased Services 72,450 74,000 92,890 92,890
Gross County Cost $ 118,450 $ 120,000 $ 93,890 $ 93,890
Revenue 118,450 120,000 93,890 93,890
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funds are down $26,110.
OBJECTIVES: 1) Administer program in accordance with Older American Act Requirements.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Care giver Support- units of services 157 175 160
Grandparents raising grandkids - clients
served 132 150 140
Efficiency Measures
Per capita cost $0.42 $0.53 $0.43
Effectiveness Measures (desired results)
Maintain requirements of grant Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
367
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Supplemental Foods - - 60000-2676
DEPARTMENT DESCRIPTION: This program distributes USDA commodities to low income
eligible mothers, infants and children and elderly of the County.
ACTUAL . '. BUDGETED ;i REQUESTED ! FINAL
RESOURCES LAST FY ; CURRENT FY NEXT FY NEXT FY
Personnel Services $ 1,097 $ 3,500 $ 2,500 $ 2,500
Supplies 1,241,646 1,000,000 1,303,746 1,303,746
Purchased Services 234,016 250,000 245,716 245,716
Gross County Cost $ 1,476,759 $ 1,253,500 $ 1,551,962 $ 1,551,962
Revenue 1,476,759 1,253,500 1,551,962 1,551,962
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Program funding has been increased $298,462.
OBJECTIVES: 1) Administer program in accordance with USDA rules and regulations; and 2)
Provide services to eligible clients as specified in the USDA contract approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Clients served/month 50,000 50,000 50,000
Efficiency Measures
Per capita cost $6.06 $5.68 $5.84
Effectiveness Measures (desired results)
Maintain or increase average monthly
participation rate Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval.
BOARD ACTION: No change.
368
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: HUMAN SERVICES FUND
BUDGET UNIT TITLE AND NUMBER: Community Services Block Grant- - 60000-2678
DEPARTMENT DESCRIPTION: This grant provides a range of community services to the low
income and elderly of the community. It's focus has been on transportation in the rural sites.
ACTUAL , ?' BUDGETED REQUESTED FINAL
RESOURCES ! LAST FY' CURRENT FY; NEXT FY NEXT FY
Personnel Services $ 140,809 $ 160,000 $ 147,849 $ 147,849
Supplies 0 1,000 1,000 1,000
Purchased Services 179,615 129,000 188,595 188,595
Gross County Cost $ 320,424 $ 290,000 $ 337,444 $ 337,444
Revenue 320,424 290,000 337,444 337,444
Net County Cost $ 0 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Grant funding is up $47,444.
OBJECTIVES: 1)Administer program as defined by DOL rules and regulations; and 2) Provide
services to eligible clients as specified in the CSBG plan approved by the Board.
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Transportation to rural elderly 6,294 4,000 5,500
Volunteer support 2,500 2,000 2,000
Employment opportunities low-income
unskilled adult labor force 1,650 1,700 1,700
Efficiency Measures
Per capita cost $1.08 $1.39 $1.35
Effectiveness Measures (desired results)
Work output goals maintained Y Y Y
FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval.
BOARD ACTION: No change.
369
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1111DC.
COLORADO
370
CO 1
SPECIAL EVENUE
FUNDS
0
O 1-n
iir
• 1
SPECIAL REVENUE FUNDS
Special Revenue Funds are established to account for taxes or other earmarked revenue of the
county which finance specified activities as required by law or administrative action.
CONTINGENCY FUND:
The Contingency Fund is funded at the level of$6,150,000. Given the uncertainty of state and
federal funding and tax collections, it is recommended that this amount, coupled with the
approximate $3,000,000 carry-over fund balance in the General Fund be retained.
SOLID WASTE FUND:
The Solid Waste Fund is funded at the anticipated revenue level of fees at $1,350,000 with an
anticipated beginning fund balance of$1,000,000. Funds are committed to offset environmental
health costs: the Household Hazardous Waste Program($707,377),overhead($20,383),and trash
enforcement and pickup program($64,972). Atotal of$440,000 is designated for roads impacted
by landfills.
CONSERVATION TRUST FUND:
The Conservation Trust Fund is budgeted at$379,000 based upon the anticipated operating costs
for 2006. The budget reflects funding of Island Grove Park only.
EMERGENCY RESERVE FUND:
The Emergency Reserve Fund is established per Amendment One(TABOR), passed November 3,
1992. The amendment requires that an emergency reserve be created to be used for declared
emergencies only. It also requires each local government to reserve one percent or more for 1993,
two percent or more for 1994, and three percent or more for all later years of the fiscal year
spending, excluding bonded debt service. Caused reserves apply to the next year's reserve. A
reserve of $4,000,000 has been established for 2006, which is greater than the required three
percent of fiscal spending.
371
CONSERVATION TRUST FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
INTERGOVERNMENTAL REVENUE
2200 73700 4332 LOTTERY 385,000 365,000 365,000 365,000
MISCELLANEOUS REVENUE
2200 73700 4610 EARNINGS ON INVESTMENTS 14,000 14,000 14,000 14,000
TOTAL CONSERVATION TRUST FUND 399,000 379,000 379,000 379,000
w
V
CONSERVATION TRUST FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2200 73700 CONSERVATION TRUST 399,000 379,000 379,000 379,000
TOTAL CONSERVATION TRUST FUND 399,000 379,000 379,000 379,000
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V
W
BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONSERVATION TRUST FUND
BUDGET UNIT TITLE AND NUMBER: Conservation Trust Fund -- 2200-73700
DEPARTMENT DESCRIPTION: Accounts for revenue received from the State of Colorado to
be used for the acquisition,development, and maintenance of new conservation sites within Weld
County.
ACTUAL BUDGETED !, REQUESTED FINAL
RESOURCES LAST FY CURRENT FY ° NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 352,937 333,837 352,837 352,837
Fixed Charges 250,000 0 0 0
Capital 0 65,163 26,163 26,163
Gross County Cost $ 602,937 $ 399,000 $ 379,000 $ 379,000
Revenue 373,095 399,000 379,000 379,000
Net County Cost $ 229,842 $ 0 $ 0 $ 0
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Revenues from the Colorado Lottery are being projected at a
$365,000 or 5.5%reduced level due to a drop in the proceeds from Lotto and Powerball from 2005,
and $14,000 from interest earnings. Island Grove Park will have a gross cost of$432,837, less
$80,000 in revenue for a net of$352,837, up$19,000 from 2005. Increase is due to increased gas
costs to heat the building. Atotal of$26,163 is in unallocated capital items. Since 2002,the Missile
Site Park has been funded in the General Fund.
OBJECTIVES: See criteria following Administrative Recommendation.
374
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Island Grove Park Visitors 400,000 404,000 410,000
Efficiency Measures
Per capita cost (county support) $2.89 $1.86 $1.67
Cost Per Visitor $1.50 $0.99 $0.89
Effectiveness Measures (desired results)
Percentage of increased use 3% 2% 2%
Percentage of increased revenue from user
fees to support parks 5% -2.6% 7%
FINANCE/ADMINISTRATION RECOMMENDATION: Historically, the following is the amount
of money received annually since the lottery started:
1983 $ 194,698
1984 195,304
1985 151,033
1986 138,069
1987 162,736
1988 154,074
1989 130,764
1990 136,726
1991 200,103
1992 220,219
1993 264,371
1994 205,534
1995 327,162
1996 312,024
1997 356,262
1998 363,962
1999 286,971
2001 358,802
2002 391,780
2003 385,070
2004 361,926
375
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
FINANCE/ADMINISTRATIONRECOMMENDATION(CONTINUED): The funds have been used
for maintenance and development of Island Grove Park and the Missile Site Park,with the exception
of the following items:
Entity Purpose Amount
1983:
Greeley Civic Auditorium $ 141,464
1984:
Greeley Civic Auditorium $ 143,000
1985:
Greeley Civic Auditorium $ 90,000
1986:
Greeley Civic Auditorium $ 51,500
LaSalle Community Center 10,000
Ault Park System 7,500
Dacono Park Improvements 3,000
Windsor Park Improvements 6,000
Ft. Lupton Pearsin Park Sports
Complex 10,000
Independence Stampede Headquarters Facility 5,000
Since 1987aII funds have gone to the two county parks. Beginning in 2002 only Island Grove
Park has been funded.
In 1984,the Board adopted the following criteria,in priority order,for the use and allocation of Weld
County lottery funds. This policy remains in force today:
1. To maintain and develop the two existing county parks.
2. Projects must enhance the quality of life for the citizens of Weld County.
3. Projects must contribute to or compliment the economic development activities of
Weld County.
4. Projects must have an area impact or significance.
5. Funds used for local community projects must have substantial local support.
6. Outside of existing county parks, no operating funds shall be contributed to projects.
376
CONSERVATION TRUST FUND
(CONTINUED)
2200-73700
FINANCE/ADMINISTRATION RECOMMENDATION (CONTINUED):
No capital items were requested, but$26,163 is recommended as undesignated in case needs are
identified during 2006:
ITEM REQUESTED APPROVED
Undesignated $ 26,163 $ 26,163
$ 26,163 $ 26,163
BOARD ACTION: Approved as recommended.
377
CONTINGENT FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
TAXES
2300 90300 4112 CURRENT PROPERTY TAXES 1,600,000 1,300,000 1,300,000 1,300,000
TOTAL CONTINGENT FUND 1,600,000 1,300,000 1,300,000 1,300,000
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co
CONTINGENT FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2300 90300 CONTINGENT 5,350,000 6,150,000 6,150,000 6,150,000
TOTAL CONTINGENT FUND 5,350,000 6,150,000 6,150,000 6,150,000
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CONTINGENCY FUND
BUDGET UNIT TITLE AND NUMBER: Contingency Fund -- 2300-90300
DEPARTMENTDESCRIPTION: The Contingency Fund exists to cover reasonably unforeseen
expenditures or revenue short-falls.
ACTUAL, ! BUDGETED ' REQUESTED FINAL
RESOURCES ! LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 474,495 5,350,000 6,150,000 6,150,000
Capital 1,800,000 0 0 0
Gross County Cost $ 2,274,495 $ 5,350,000 $ 6,150,000 $ 6,150,000
Revenue 982,265 3,750,000 4,850,000 4,850,000
Net County Cost $ 1,292,230 $ 1,600,000 $ 1,300,000 $ 1,300,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES:The Contingency Fund is funded at the level of $6,150,000 by a
carry-over fund balance of$4,850,000 and property taxes of$1,300,000.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that the amount of
$6,150,000 and the Emergency Reserve of$4,000,000 provide adequate reserves for the county
and should be retained.
BOARD ACTION: Approved as recommended.
380
EMERGENCY RESERVE FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
TAXES
2400 53100 4112 CURRENT PROPERTY TAXES 0 0 0 0
TOTAL EMERGENCY RESERVE FUND 0 0 0 0
Ls.)
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EMERGENCY RESERVE FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2400 53100 EMERGENCY RESERVE 3,500,000 4,000,000 4,000,000 4,000,000
TOTAL EMERGENCY RESERVE FUND 3,500,000 4,000,000 4,000,000 4,000,000
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: EMERGENCY RESERVE FUND
BUDGET UNIT TITLE AND NUMBER: Emergency Reserve -- 2400-53100
DEPARTMENT DESCRIPTION: The Emergency Reserve Fund is established per Amendment
One (TABOR), passed November 3, 1992, which requires that an emergency reserve be
established to be used for declared emergencies only,and that each local government shall reserve
for 19931 percent or more, for 1994 2 percent or more, and for all later years 3 percent or more of
the fiscal year spending,excluding bonded debt service. Caused reserves apply to the next year's
reserve.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES '` LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Fixed Charges 0 3,500,000 4,000,000 4,000,000
Capital 0 0 0 0
Gross County Cost $ 0 $ 3,500,000 $ 4,000,000 $ 4,000,000
Revenue 0 0 0 0
Net County Cost $ 0 $ 3,500,000 $ 4,000,000 $ 4,000,000
Budget Positions - - - - - - - -
SUMMARY OF CHANGES The emergency reserve is funded at $4,000,000, which meets the
three percent fiscal year spending requirement.
OBJECTIVES: n/a
FINANCE/ADMINISTRATION RECOMMENDATION: It is recommended that $4,000,000 be
funded to comply with the TABOR Amendment requirement passed in 1992. Reserve is funded
from carry-over fund balance. •
BOARD ACTION: Approved as recommended.
383
SOLID WASTE FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
CHARGE FOR SERVICES
2700 90200 4410 CHARGE FOR SERVICES 1,300,000 1,350,000 1,350,000 1,350,000
TOTAL SOLID WASTE FUND 1,300,000 1,350,000 1,350,000 1,350,000
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SOLID WASTE FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005. 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
2700 21240 ORDINANCE 163 ENFORCEMENT 64,972 64,972 64,972 64,972
2700 90200 SOLID WASTE 527,651 577,651 577,651 577,651
2700 17500 TRANSFER 707,377 707,377 707,377 707,377
TOTAL SOLID WASTE FUND 1,300,000 1,350,000 1,350,000 1,350,000
(A)
00
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Code Enforcement-- 2700-21240
DEPARTMENTDESCRIPTION: This budget accounts for code enforcement for littering, illegal
dumping, and roadside trash pick-up program.
ACTUAL BUDGETED REQUESTED FINAL
RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY
Personnel Services $ 24,798 $ 38,622 $ 38,622 $ 38,622
Supplies 0 650 650 650
Purchased Services 11,799 25,700 25,700 25,700
Fixed Charges 0 0 0 0
Capital 0 0 0 0
Gross County Cost $ 36,597 $ 64,972 $ 64,972 $ 64,972
Revenue 0 0 0 0
Net County Cost $ 36,597 $ 64,972 $ 64,972 $ 64,972
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: No change.
OBJECTIVES: 1)Mitigate the impact of solid waste sites in Weld County;and 2)Provide roadside
trash pick-up and enforcement.
386
CODE ENFORCEMENT
(CONTINUED)
2700-21240
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Number of Complaints 760 775 775
Efficiency Measures
FTE's per 10,000/capita 0.048 0.047 0.045
Per capita cost (county support) $0.175 $0.303 $0.295
Effectiveness Measures (desired results)
Reduced roadside litter 90% 90% 90%
FINANCE/ADMINISTRATION RECOMMENDATION:Recommend approval.
BOARD ACTION: Approved as recommended.
387
BUDGET UNIT REQUEST S UMMAR Y
AGENCY/DEPARTMENT NAME: SOLID WASTE
BUDGET UNIT TITLE AND NUMBER: Solid Waste Fund -- 2700-90200
DEPARTMENT DESCRIPTION: This fund accounts for revenue received from a surcharge on
dumping fees at solid waste disposal sites to combat environmental problems, promote trash clean-
up, provide for the household hazardous materials program, and to further improve and develop
landfill sites within the county.
ACTUAL BUDGETED r REQUESTED FINAL
RESOURCES > LAST FY ' CURRENT FY NEXT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 859,437 1,212,115 1,264,645 1,264,645
Fixed Charges 150,807 22,913 20,383 20,383
Capital 29,621 0 0 0
Gross County Cost $ 1,039,865 $ 1,235,028 $ 1,285,028 $ 1,285,028
Revenue 1,352,898 1,300,000 1,350,000 1,350,000
Net County Cost $ -313,033 $ -64,972 $ -64,972 $ -64,972
Budget Positions - - - - - - - -
SUMMARY OF CHANGES: Revenues are up $50,000 due to more utilization of the landfills in
Weld County, and the revenue potential from the 2002 opening of the new landfill (Buffalo Ridge
Landfill) in Keenesburg. The Buffalo Ridge Landfill will add less than$100,000 in new revenue in
each of the next five years. (twill not generate comparable revenues of the other landfills for five to
ten years,per the operator. Department of Public Health and Environment costs for the Household
Hazardous Waste program will be $707,377. Indirect costs are $20,383 for 2006. $440,000 is
requested for road projects to mitigate landfill impacts. Undesignated amounts of$117,268 are in
the budget.
OBJECTIVES: 1) Mitigate the impact of solid waste sites in Weld County; and 2) Provide
Household Hazardous Materials Program.
388
SOLID WASTE FUND
(CONTINUED)
2700-90200
PERFORMANCE MEASURES
ACTUAL ESTIMATED PROJECTED
Work Outputs
Landfill Inspections 42 45 45
Household Hazardous Material (HHM) 707,377 707,377 707,377
Surcharge Collected $1,352,898 $1,300,000 $1,350,000
Efficiency Measures
Per capita cost (collected) $6.49 $6.05 $6.14
Per capita HHM cost $3.39 $3.29 $3.22
Effectiveness Measures (desired results)
Community Clean-ups 4 4 4
Increased volume of HHM diverted from
landfills 8% 9% 10%
FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The amount of
$117,268 remains undesignated in the 2006 budget to mitigate impacts of landfills, such as road
access,cleanups,and transfer stations. A$1,000,000 fund balance also exists forthe same needs
if required.
BOARD ACTION:Approved as recommended.
389
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COLORADO
CAPITAL
FUND
TEN YEAR TREND
Capital Expenditures
14
12
10
3.79
co0 8 -----_ --_ - _.
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D 4.91 5.85 4.66
E 6
3.50
4 -- - il
_ 2.28
2 -
0 I T I I P I i
1997 1998 1999 2000 2001 2002 2003 2004 2005 2006
CAPITAL EXPENDITURES FUND SUMMARY
The Capital Expenditures Fund was established to budget for financial resources used for the
acquisition or improvement of the capital facilities of the county. A detailed Long Range Capital Plan
for 2006-2010 is presented in this section and relates to the specifics of the 2005 capital project
budgets.
The Capital Expenditures Fund accounts for various capital improvement projects for county
buildings. The 2006 program is funded at $13,205,000, with $5,575,000 from property tax,
$1,500,000 from capital expansion fees,and$100,000 from interest. Anticipated projects include
$10,000,000 for Phase Ill of the North Jail Complex,and$100,000 for special projects. Carry-over
beginning fund balance of$6,030,000 is anticipated,and$3,105,000 ending reserve fund balance
is anticipated at the end of 2006.
The funds for Phase III of the jail will be spent for construction in 2006-2007,totaling$15,201,500.
Based upon a study done by the Sheriffs Office,the additional 350-bed facility will add operational
costs of approximately $2,300,000 in 2008. This amount is programmed into the long-term
operational budget projections. The$2,300,000 is being used in 2006-2007 for one-time expenses
to pay for the jail expansion.
The special projects are primarily cosmetic enhancements to buildings that will not impact operating
costs, but will improve the appearance and functionality of the buildings involved.
392
CAPITAL EXPENDITURES FUND
SUMMARY OF REVENUE
2006
ACCOUNT NUMBER 2005 2006 2006 2006
FUND ORGN ACCT ACCOUNT TITLE BUDGET REQUEST RECOMMEND FINAL
TAXES
4000 17500 4112 CURRENT PROPERTY TAXES 4,450,000 5,575,000 5,575,000 5,575,000
INTERGOVERNMENTAL REVENUE
4000 17500 4340 GRANTS 500,000 0 0 0
MISCELLANEOUS
4000 17500 4610 EARNINGS ON INVESTMENTS 100,000 100,000 100,000 100,000
FEES
4000 17500 4730 OTHER FEES 0 1,500,000 1,500,000 1,500,000
TOTAL CAPITAL EXPENDITURE FUND 5,050,000 7,175,000 7,175,000 7,175,000
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1/40
CAPITAL EXPENDITURES FUND
SUMMARY OF EXPENDITURES
2006
ACCOUNT# 2005 2006 2006 2006
FUND ORGN EXPENDITURE FUNCTION BUDGET REQUEST RECOMMEND FINAL
4000 17500 CAPITAL IMPROVEMENT AND ACQUISITION 6,630,000 13,205,000 13,205,000 13,205,000
TOTAL CAPITAL EXPENDITURES FUND 6,630,000 13,205,000 13,205,000 13,205,000
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BUDGET UNIT REQUEST SUMMARY
AGENCY/DEPARTMENT NAME: CAPITAL EXPENDITURES
BUDGET UNIT TITLE AND NUMBER: Capital Expenditures -- 4000-17500
DEPARTMENT DESCRIPTION: Capital projects for general county use. Created in accordance
with C. R. S. 29-1-301(1.2) April 5, 1984. Formerly Public Works - County Buildings Fund
(Fund 33).
ACTUAL BUDGETED REQUESTED NEXT FY
RESOURCES LAST FY CURRENT FY NEXT FY
Personnel Services $ 0 $ 0 $ 0 $ 0
Supplies 0 0 0 0
Purchased Services 0 0 0 0
Capital 4,250,529 6,630,000 13,205,000 13,205,000
Gross County Cost $ 4,250,529 $ 6,630,000 $ 13,205,000 $ 13,205,000
Revenue 892,488 600,000 1,600,000 1,600,000
Fund Balance 1,093,583 1,580,000 6,030,000 6,030,000
Net County Cost $ 2,264,458 $ 4,450,000 $ 5,575,000 $ 5,575,000
Budget Positions -- -- -- --
SUMMARY OF CHANGES: The Capital Expenditures Fund accounts for various capital
improvement projects for county buildings. The 2006 program is funded at $13,205,000, with
$5,575,000 from property tax, $1,500,000 from capital expansion fees,and$100,000 from interest.
Anticipated projects include$10,000,000 for Phase III of the North Jail Complex, and$100,000 for
special projects. Carry-over beginning fund balance of$6,030,000 is anticipated,and$3,105,000
ending reserve fund balance is anticipated at the end of 2006.
OBJECTIVES: n/a
FINANCE/ADMINISTRATIONRECOMMENDATION: Budget reflects the 2005 funding level of
the Proposed Long Range Capital Plan for 2005 - 2009. The actual plan is on the pages
immediately following.
BOARD ACTION: The Board amended the Five Year Capital Plan to move the $5,201,500
earmarked for the COP payoff to jail construction in 2007, due to the next phase for expansion
needing to be 350 beds versus the planned 226 bed expansion. No other changes were made. The
Board approved the plan as amended.
Efforts are going to be made to attempt to find a way to cash flow the COP payoff in 2007 by
reallocating resources in 2007.
395
96E
�OQVUO'IOD
td409
WELD COUNTY
LONG RANGE CAPITAL PROJECTS
FIVE-YEAR PLAN
2006 - 2010
Presented By: Donald D. Warden, Director
Finance and Administration
September, 2005
397
LONG RANGE CAPITAL PROJECTS
FIVE YEAR PLAN
2006 - 2010
INTRODUCTION:
Section 14-3 of the Weld County Home Rule Charter provides:
"The Board may require that the Director of Finance and Purchasing submit, at the
time of submission of the annual budget,a five-year capital improvements program
and budget. Such program shall include recommended projects, construction
schedule,estimate of cost,anticipated revenue sources,methods of financing,and
such other information as may be required."
This five-year plan projects capital improvements for 2006 - 2010.
The recommended program for capital construction is intended as a guideline to be adjusted by the
Board of County Commissioners on an annual basis. It represents flexible goals for organizing
solutions to county program needs, and it is intended to provide the Board of County
Commissioners with the perspective for making fiscal policy decisions. Annual modifications in the
plan will reflect necessary adjustments and priorities,changes in programs, and readjustments of
other county fiscal requirements.
This report has four (4) sections:
1. Introduction
2. Financing Alternatives
3. 2006 - 2010 Five-year Plan
4. 2006 Budgetary Impact
The section on financing recommends a program for funding the next five years' capital
construction. This section lists the various sources of revenue currently available to the county,and
the alternatives available for financing the remainder of the capital projects program. The
2006-2010 five-year plan section provides a list of recommended projects and the time schedule
for the next five fiscal years. Additionally, it provides justification for the recommendation and
attempts to enumerate problems and recommended solutions for the capital improvements
program over the next five years. The project section describes each recommended project, and
provides information on the existing situation,the proposed solution,and the financing plan for each
project.
The last section of the report provides a recommended 2006 budget for the capital construction
program. It provides specific detail regarding each recommended project and the impact on the
2006 county budget.
398
FINANCING ALTERNATIVES
399
FINANCING
Overview:
There are a number of ways to finance capital improvement projects. Some of the most common
methods are:
1. Pay as you go:
Pay as you go is a method of financing capital projects with current revenues --
paying cash instead of borrowing against future revenues. Pay as you go has
several advantages. First, it saves interest cost. Second, pay as you go protects
borrowing capacity for unforeseen major outlays that are beyond any current year's
capacity. Third, when coupled with regular, steady completion of capital
improvements and good documentation and publicity, pay as you go fosters
favorable bond ratings when long term financing is undertaken. Finally, the
technique avos the inconvenience and considerable cost associated with
marketing of bond issues, advisors, counsel, printing, etc.
However,there are practical and theoretical disadvantages to a pay as you go policy.
First, pay as you go puts a heavy burden on the project year. Second, it creates
awkward fluctuating expenditure cycles which do not occur with extended financing.
Third,a long life asset should be paid for by its users throughout its normal life rather
than all at once by those who may not have the use of it for the full term. Finally,
when inflation is driving up construction costs, it may be cheaper to borrow and pay
today's prices rather than wait and pay tomorrow's.
2. All borrowing policy:
An all borrowing policy or a substantial reliance on debt financing is another
approach. The annual available resources could be used entirely for debt service
with the size of the annual resources setting the limit on the amount that could be
borrowed.
3. Capital reserve:
A capital reserve plan is an approach where the annual resources available could be
accumulated in one or more capital reserve funds,the amounts invested, and when
any funds become adequate to pay for a proposed project, the fund could be
expended. This is a good approach when a county has a capital requirement which
can wait. Accumulation of the necessary capital funds over a period of time is a
feasible approach,assuming a relatively stable construction dollar. HB1111 passed
in 1982 specifically provides for a capital improvements trust fund for capital
reserves.
400
4. Partial pay as you go policy:
A partial pay as you go policy is a common approach. Some of the annual
resources would be used to finance capital improvements directly, and the
remainder would go for supporting a debt program. Even if a local government
pursues a borrowing policy, an initial down payment out of current revenues is a
possibility. A customary five to ten percent down is a limited pay as you go policy,
and assures that the voters authorizing the approval will make a cash contribution
so all of the burden will not be postponed.
5. Joint financing:
An ever increasing number of cities and counties are benefitting from joint
development of a project. The construction of a city/county office building and
recreational areas are examples. This avenue of funding and planning capital
projects normally is advantageous to both jurisdictions.
6. Lease/Purchase:
Local governments can utilize lease/purchase methods for needed public works
projects by having it constructed by a private company or authority. The facility is
then leased by the jurisdiction on an annual or a monthly rental. At the end of the
lease period, the title to the facility can be conveyed to the jurisdiction without any
future payments. The rental over the years will have paid the total original cost plus
interest. This method has been used successfully in a number ofjurisdictions. The
utilization of a building authority would fall under this category of financing.
Numerous considerations are involved in the selection of the foregoing approaches, or some
combination thereof:
1. Political realities may preclude utilization of one or more of the above alternatives.
For example, the passage of general obligation bonds as a debt financing
mechanism has not met recent success at the polling places in most jurisdictions.
2. The pay as you go concept has three distinct advantages.
A. It provides great flexibility to the county for future periods of economic
recession or depression but does not accumulate large fixed-charge costs.
B. It avoids the payment of interest charges.
C. It imposes upon public officials the full political responsibility for levy of the
taxes necessary to pay the local share of such projects.
3. The debt financing approach has the advantage of spreading the cost over a
generation of current users of public facilities, thereby imposing upon each a
significant portion of the cost of each project.
4. In an inflationary period,one must take into account the extent to which prepayment
for capital outlay is warranted,when the opportunity for repayment of the principal
and interest in dollars that are less expensive can be arranged.
401
5. During periods of rapid rise in costs,the time delay necessary to accumulate down
payments or full pay as you go resources invites higher costs which may wipe out
most, if not all, of the advantages of non-payment of interest.
In the five-year capital projects plan, a combination of funding methods will be recommended to
finance capital construction in an attempt to balance the economy of a payment in full program with
the fairness of sharing the burden among present and future taxpayers.
This recommended financial program reflects consideration of many factors, including the
availability of cash,anticipated interest rates at the time of construction,and projected inflationary
cost increases that would result from project delays.
402
DEBT FINANCING
Before discussing specific types of borrowing, it is appropriate to review some of the basic
constitutional statutory provisions which generally are applicable to debt financing.
Article XI,Section 6 of the Colorado Constitution provides that no debt may be created by a political
subdivision of the state, unless the question of incurring such debt has been approved by a majority
of the qualified electorate voting. Any obligation paid, or contracted to be paid, out of a fund that is
a product of a tax levy is a debt within the means of the Constitution (Trinidad vs. Haxby, 136
Colorado 168, 315 p 2d 204 -- 1957).
In addition to voter approval, Article XI, Section 6 requires the debt be incurred by adoption of a
legislative measure which is irrevocable until the indebtedness is fully paid or discharged. The
ordinance must:
1. Set forth the purpose for which the bond proceeds will be applied, and
2. Provide for the levy of the tax which, together with such other revenues as may be
pledged, will be sufficient to pay the principal and interest of the debt.
The Constitution delegates to the Legislature the duty to establish statutory limitations on the
incurrence of debt. The total amount of debt which a county may incur may not exceed 3 percent
of the assessed value in the county, which is slightly over$108 million dollars in Weld County.
Section 4 of Article X, Section 20 (TABOR Amendment) requires voter approval for any form of
multi-year debt. It states that an election is required: "Except for the refinancing of district bonded
debt at a lower interest rate or adding new employees to existing district pension plans,creation of
any multiple-fiscal year direct or indirect district debt or other financial obligation whatsoever without
adequate present cash reserves pledged irrevocable and held for payments in all future fiscal
years."
In addition to the state statute, Section 14-6 of the Weld County Home Rule Charter specifies:
"The incurring of indebtedness by the county and the issuance of evidences of such
indebtedness shall be authorized,made and executed in accordance with the laws
of the state, including the borrowing of money to fund county projects,the pledging
of project revenues and repayment thereof, and the issuance of revenue warrants,
or revenue bonds, or other forms of evidence of such obligations."
Before discussing specific types of bonds, it is appropriate to review some of the general
characteristics of bonds. Bonds mature serially,that is, a portion of the principal is retired over the
entire term of the bond issue. Interest on municipal bonds is free from Federal Income Tax which
is an important feature to prospective purchasers. The term or the length of time to maturity of
municipal bonds can vary considerably. Generally,the last maturing bond comes due ten to thirty
years from the date of issue. Normally,the longer the maturity of the bonds, the higher the yields
or return on investment demanded by the market price. Thus, a bond issue that runs thirty years
will pay a higher net effective interest rate than a bond issue that runs twenty years.
403
General Obligation Bonds:
General obligation bonds are secured by a pledge of the full faith, credit and taxing power of the
county. The county is obligated to levy sufficient taxes each year to pay the principal and interest
of the bond issue. Consequently,general obligation bonds are a debt subject to the constitutional
and statutory provisions discussed earlier. Because the issue of general obligation bond pledges
its full faith and credit and agrees to levy the ad valorem taxes necessary to repay the principal and
interest of the bond,it is generally agreed to be a more secure investment than other types of bonds.
Thus, the major advantage of general obligation financing is the low rate of interest as compared
to the interest of other types of bonds. The law permits general obligation bonds to have a thirty-
year term; however, general obligation bond issues usually have terms of twenty years or less.
General obligation bonds, in addition to being secured by full faith and credit of the issuer, may
provide additional security by pledging certain available revenues.
The major disadvantage of general obligation bonds is the fact that it does require voter approval
prior to issuance. Voter resistance to increased taxes may prevent a successful bond election.
Revenue Bonds:
Revenue bonds are not a debt in the constitutional sense. They are secured by the revenue derived
from the project to be constructed, not by pledge of the full faith, credit, and taxing authority of the
county. Projects typically financed by revenue bonds include airports,stadiums,and park facilities.
Under the TABOR Amendment, revenue bonds can only be used for enterprise funds and
operations.
Although it may seem possible to pledge any non-tax revenues for payment of revenue bonds,there
should be a relationship between the type of revenue pledged for payment of the bonds and the
project to be financed. Although revenue bonds need not comply with the constitutional statutory
provisions generally applicable to a debt,there are several statutory provisions which may affect the
issuance of certain types of revenue bonds and the statutes should be consulted for specific
provisions regarding the issue of revenue bonds if this method is considered.
Revenue bonds are considered to be less secure than general obligation bonds because of the
inability of the issuer to levy taxes to assure the payment of principal and interest. Thus, there is
normally a higher interest rate on revenue bonds. The term of revenue bonds is often beyond twenty
years, frequently as long as thirty years.
The concept of issuing revenue bonds is based on the theory that certain projects which benefit only
certain individuals should be self-supporting and should be paid for by the user of that project rather
than the populace as a whole. Thus,airport revenue bonds are paid for by air travelers and airlines
and parking revenue bonds are paid for by users, etc.
In order for a county to issue a revenue bond, the system which generates the revenues to repay
the principal and interest of the bond must:
1. Have a good operating history documented by audited figures.
2. Reflect good debt service coverage through use of a feasibility study
completed by a recognized expert in the field.
404
In analyzing a revenue bond issue for underwriting, an investment banker will look not only at
operating statistics and coverages, but also at more basic elements, such as the necessity of the
service,control over competition,and delinquency procedures. Revenue bonds are becoming more
popular because they do not require voter approval and do not apply in statutory debt limits.
Leases:
A less traditional method of financing county facilities is a lease arrangement. A lease is executed
with the county,which gives the county the option to purchase the equipment or facility during the
term of the lease. All or part of the lease payments may be applied to the purchase prices.
A bona fide lease option agreement is not a debt; however, an installment purchase program is a
debt. A bona fide lease/option agreement is characterized by two factors:
1. Annual rental payments with automatic renewal of the lease unless
terminated by either party, and
2. No obligation on the part of the local government to purchase the property if
the lease is terminated.
Also,some court cases indicate the annual rental must be paid from non-property tax revenues to
avoid the lease being considered a general obligation. Upon exercise of the option, the local
government obtains full legal title to the property. Leases of this nature are distinctively different
from more conventional means of financing. Of primary importance is the security which underlies
the lease period. It is not a promise to levy taxes or a pledge of revenues from the system. Rather,
it is usually a promise to pay only one year at a time,with an implied intention to continue payment
until ownership is transferred. As ultimate security, the holder of the lease may look to the asset
which is being leased in the event of a default.
There is little statutory or judicial guidance in the area of leases of this type, and the obligation to
continue lease payments until title transfers is a moral, rather than a legal obligation. As a
consequence, the underwriting or placement of a lease is more difficult than the underwriting of
conventional bonds. The term of the leases generally are short, usually from seven to ten years.
Because the security underlying the lease is not good compared with conventional financing,
interest rates on leases are higher.
Building Authority:
A building authority is a non-profit corporation which generally is formed at the request of the
governing body of the county or local jurisdiction,which also appoints the Board of Directors of the
corporation. Weld County created such an authority in 1987 named the Weld County Finance
Corporation. The directors are the Director of Finance and Administration, County Attorney,and
Director of General Services, each appointed for ten year terms.
405
The building authority issues its own bonds to finance a facility. To achieve the same lower interest
rates that traditional municipal bonds enjoy, the building authority must obtain a ruling from the
Internal Revenue Service that the interest on the authority's bonds is exempt from Federal Income
Tax. Such an exemption is granted if the IRS finds the authority's bonds are issued on behalf of a
political subdivision, which is determined based upon the following factors as detailed in IRS
Revenue Ruling 63-20.
1. The authority engages in activities which are essentially public in nature.
2. The corporation is not organized for profit.
3. The corporate income does not inure to the benefit of any private person.
4. The political subdivision has a beneficial interest in the corporation, while the
indebtedness is outstanding, and it obtains full legal title to the property on the
retirement of the debt.
5. The corporation has been approved by the political subdivision which has approved
the specific obligation of the corporation.
Like municipal bonds, bonds issued by a corporation usually are subject to registration and other
requirements of the Securities Act of 1933 and the Security Exchange Act of 1934. After receiving
a favorable ruling from the IRS, a "no action" letter should be secured from the Security and
Exchange Commission, exempting the authority's bonds from these requirements. The authority
then issues bonds pledging the annual rental payments as security. After issuance of bonds and
construction of the facilities, the authority leases the facilities to the county. Again,this must be a
bona fide lease and possess all the elements discussed under Lease/Purchase.
The bonds of a building authority are similar to municipal leases in the manner in which they are
viewed by investors. As with a simple municipal lease, building authority bonds are less secure than
general obligation or revenue bonds. As a result, bonds issued through a building authority bear
higher interest than more secure issues.
Certificates of Participation (COP) may be issued in the same manner as bonds. As a practical
matter the COP is the same as a bond, except from a legal point of view, the COP is evidencing
assignment of proportionate undivided interests in rights to receive certain revenues in the form of
a lease or rental amount for the purpose of providing funding for capital improvements. The lease
and COP do not constitute a general obligation or other indebtedness of the county within the
meaning of any constitutional, statutory or home rule charter debt limitation. The lease is a
year-to-year obligation.
The use of Certificates of Participation(COP)has been the only debt vehicle Weld County has ever
used in the implementation of its debt policy options.
406
BUILDING AUTHORITY FINANCE
The Philosophy:
Tax-exempt financing is available through a building authority with the issuance of bonds when the
facilities financed are for public purposes and the benefit is to the sponsoring public entity.
The Building Authority:
A building authority is a Colorado non-profit corporation created by the county itself. The county
adopts a resolution calling for the creation of the Building Authority and directing counsel to draw
articles of incorporation and by-laws in compliance with Colorado Statutes. A board of directors is
formed. The board may consist of County Commissioners or administrative personnel or
individuals not associated with any public entity. The Weld County Finance Corporation, created
in 1987,consists of the Director of Finance/Administration,County Attorney,and Director of General
Services as directors.
Tax-Exemption of Interest:
Once the non-profit corporation is created, the tax-exempt nature of interest paid on the
corporation's bonds must be assured. A revenue ruling is requested from the Internal Revenue
Service on the non-profit status of the corporation pursuant to Internal Revenue Code, 103(a) 1 and
Revenue Ruling 63-20, and on the tax-exempt status of interest paid.
Such an application involves considerable work and a detailed analysis of the situation which is
presented to the Internal Revenue Service. The application includes information as to public
purpose, the county, the agency using the facilities, the proposed lease terms, terms of title
reversion to the county and the proposed method of financing.
Corporate Bonds and the S.E.C.:
As corporate bonds are subject to registration requirements of the Securities and Exchange
Commission, a"no action"letter must be obtained from the S.E.C. In essence,the S.E.C.says that
no action will be taken if the bonds of the building authority/non-profit corporation are not registered.
The Purchase Contract:
Once the building authority is created with powers to act, it may enter into a contract to purchase
the facility. The contract should be subject to:
1. A favorable revenue ruling from the Internal Revenue Service.
2. Receipt of an S.E.C. "no action" letter.
3. Finalization of financing.
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The Bond Issue:
When all legal and tax questions are answered the building authority may issue bonds for the
purchase of the facility. Normally the bonds are sold directly to an underwriter who then resells the
bonds to the ultimate investor.
The bonds that are issued will be an obligation of the building authority only and not a debt obligation
of the county.
The County Lease:
Upon the issuance of the bonds and the purchase of the building by the building authority,the county
can lease the building from the authority. The lease would be from year-to-year with automatic
renewal unless otherwise terminated. A county lease for any period in excess of one year
constitutes a debt and must be approved by voters.
The Bond Security:
The security of the bond holders may be only in a pledge of lease revenues by the authority. The
bond holders may also have a first mortgage lien on the building. The combination of the two results
in a more secure bond and a correspondingly lower rate of interest.
Partial Seller Financing:
Depending on factors such as the seller's motivation, whether there is an existing loan on the
building,and negotiations,a bond issue can be for only the amount necessary for a down payment.
The sellers can carry back the balance, receiving installment sale tax benefits on the capital gains.
A revenue ruling would be required, however, interest paid on a promissory note to the seller may
also be tax exempt. The total cost to the county and the building authority then may be substantially
lower on this basis.
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COMPLETED CAPITAL PROJECTS
2000 - 2004
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COMPLETED CAPITAL PROJECTS
Actual Actual Actual Actual Actual
Requirements Total 2000 2001 2002 2003 2004
Centennial Complex $ 3,560,377 $ 744,776 $ 61,798 $ 35,528 $ 260,851 $2,457,424
Court House 335,783 20,582 2,023 48,735 264,443
Courthouse Annex 777,859 766,868 10,991
West Annex 604,391 604,391
Downtown Parking/Future Expansio 1,763,852 1,015,519 748,333
Planning Building 495,727 495,727
Grader Sheds 428,087 266,713 161,374
Human Services 34,455 34,455
Head Start 599,937 99,505 289,640 210,792
E Health Department 17,576 17,576
o Island Grove 275,344 98,217 5,706 136,704 34,717
Jail 9,489,970 85,162 33,157 4,052,834 5,053,255 265,562
Sheriffs Administration Bldg 2,955,663 53,330 2,870,111 32,222
North County Complex 2,473,572 308,453 77,558 178,554 1,909,007
Public Works 273,961 172,002 101,959
Weed Control 164,045 164,045
Social Services 75,897 75,897
Southwest Weld Complex 4,655,678 141,979 4,129,100 360,682 23,917
Southeast Weld Building 206,432 206,432
Training Center 986,851 961,819 2,896 11,068 11,068
Miscellaneous 220,913 28,470 14,975 28,624 148,844
$30,396,370 $3,503,730 $ 5,716,323 $ 8,717,908 $ 5,875,889 $6,582,520
2006 - 2010
FIVE YEAR
CAPITAL PROJECTS PROGRAMS
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2006 - 2010
FIVE-YEAR CAPITAL PROJECTS PROGRAM
TOTAL
REQUIREMENTS (5 Years) 2006 2007 2008 2009 2010
CAPITAL EXPENDITURE FUND:
Capital Reserve $ 1,693,500 $ (2,925,000) $ (1,576,500) $ 4,565,000 $ 2,065,000 $ (435,000)
Jail Expansion 15,201,500 10,000,000 5,201,500 0 0 0
SW Weld Administration 3,000,000 0 3,000,000 0 0 0
r
N COP Payoff 0 0 0 0 0 0
Social Services 2,500,000 0 0 0 2,500,000 0
Administration Building 5,000,000 0 0 0 0 5,000,000
Miscellaneous projects 500.000 100,000 100,000 100,000 100.000 100,000
TOTAL $27,895,000 $ 7,175,000 $ 6,725,000 $ 4,665,000 $ 4,665,000 $ 4,665,000
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