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Home My WebLink About20051648.tiff RESOLUTION RE: APPROVE THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR INTENSIVE FAMILY THERAPY WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS,the Board has been presented with three Notification of Financial Assistance Awards for Intensive Family Therapy between the County of Weld,State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services,and various providers,listed below,commencing June 1,2005,and ending May 31,2006, with further terms and conditions being as stated in said awards: 1. W. Troy Hause-Attorney at Law 2. Ackerman and Associates P.C. 3. Nelson, Wolf and Associates, P.C. WHEREAS,after review, the Board deems it advisable to approve said awards, copies of which are attached hereto and incorporated herein by reference. NOW,THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the three Notification of Financial Assistance Awards for Intensive Family Therapy between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,on behalf of the Department of Social Services, and various providers listed above, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said awards. 2005-1648 SS0032 (le : SS O6, _moo--o3' THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR INTENSIVE FAMILY THERAPY PAGE 2 The above and foregoing Resolution was,on motion duly made and seconded,adopted by the following vote on the 6th day of June, A.D., 2005, nunc pro tunc, June 1, 2005. dioser` BOARD OF COUNTY COMMISSIONERS 1 / s /♦ /te(/ e WELD COUNTY, COLORADO f. 1861 �,,�%�1•� William H. Je-`e, Chair '!. Id � � Clerk to the Board / M. eile, Pro- em esase. Deputy Clerk to the Board • -'d Lo Lo'. APP • Robert D. Masse Attbfney £4 t y� Glenn Vaad `! , Date of signature: 4 -off-625- 2005-1648 SS0032 a rs DEPARTMENT OF SOCIAL SERVICES 1 P.O. BOX A GREELEY, CO. 80632 Website: www.co.weld.co.us ' Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 O MEMORANDUM • COLORADO William H. Jerke, Chair Date: June 1, 2005 Board of County Commissioners FR: Judy A. Griego, Director, Social Services a" FR: RE: Notification of Financial Assistance Awards for Intensive Family Therapy with Various Providers Enclosed for Board approval are Notification of Financial Assistance Awards (NOFAAs) for Intensive Family Therapy between the Weld County Department of Social Services and various providers. The NOFAAs are based upon the provider's Request for Proposal, which has been reviewed and approved by the Families,Youth and Children(FYC) Commission. The NOFAAs were reviewed at the Board's Work Session of May 31, 2005. The major provisions of the NOFAA are as follows: 1. The term period is from June 1, 2005 through May 31, 2006. 2. The Department agrees to reimburse providers under Core Services funding according to the NOFAA and their respective bid proposal for Intensive Family Therapy. These services are for children,youth, and families receiving child welfare services. 3. Providers will be reimbursed according to various rates and services as provided below: No. Core Services Description of Program/Special Award Amount Contractor Conditions A. W.Troy Hause, Mediation in Dependency&Neglect cases. $175 per hour(up to 5 Attorney At Law Monthly capacity is 5 mediations. hours) $175 per hour court testimony B. Ackerman&Associates Mediation in Dependency&Neglect cases. $100 per hour(up to 5 Monthly capacity is 4 mediations. hours) $100 per hour court testimony C. Nelson, Wolf& Mediation in Dependency&Neglect cases. $148.55 per hour(up to 5 Associates, P.C. Monthly capacity is 4 mediations. hours) $65 per hour court testimony If you have any questions,please contact me at extension 6510. 2005-1648 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award FY05-CORE-62 Revision (RFP-FYC-05008) Contract Award Period Name and Address of Contractor Beginning 06/01/2005 and W.Troy Hause-Attorney at Law Ending 05/31/2006 Mediation&Facilitation under Intensive Family Therapy 710 11 Avenue, Suite 205 Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Mediation services during the pendency of a Assistance Award is based upon your Request for D&N case. These stages may include placement, Proposal (RFP). The RFP specifies the scope of adjudication, disposition,permanency planning, services and conditions of award. Except where it custody, and termination of parental rights. is in conflict with this NOFAA in which case the Monthly capacity of 5+mediations per month.. NOFAA governs, the RFP upon which this award is based is an integral part of the action. Cost Per Unit of Service Special conditions Hourly Rate Per 1) Reimbursement for the Unit of Services will be Treatment Package $175.00 based on an hourly rate per household, per Court Testimony $175.00 therapist. 2) The designated rate will be paid for only direct face to face contact with the child and/or family as evidenced by client-signed verification form and as specified in the unit of cost computation. 3) Unit of service costs cannot exceed the designate rate and yearly cost per child and/or family. 4) Payment will only be remitted on cases open with, and referrals made by the Weld County Department of Social Services. 5) Requests for payment must be an original Enclosures: submitted to the Weld County Department of X Signed RFP: Exhibit A Social Services by the end of the 25th calendar day X Supplemental Narrative to RFP: Exhibit B following the end of the month of service. The X Recommendation(s) provider must submit requests for payment on _Conditions of Approval forms approved by Weld County Department of Social Services. 6) The Contractor will notify the Department of any change in staff at the time of the change. Approvals: J Program fficial: By t /� _ By William H. Jerke, Chair Judy . ego,✓)irector Board of Weld County Commissioners Weld unty Department o ocial Services Date: JUN 0 6 2005 Date: SIGNED RFP: EXHIBIT A A. Colorado Family Preservation Act Bid Proposal INTENSIVE FAMILY THERAPY MEDIATION/FACILITATION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2005-5006 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2005-2006 BID 002-05-(05010) NAME OF AGENCY: W. Troy Hause -Attorney at Law ADDRESS: 710 11th Avenue. Suite 205. Greeley, Colorado 80631 PHONE:(970) 351-6711 CONTACT PERSON: W. Troy Hause TITLE: Attorney at Law DESCRIPTION OF EMERGENCY ASSISTANCE PROGRAM CATEGORY: The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists.typically with all family members, to resolve conflicts and disagreements within the family contributing to child maltreatment, running away. and to the behavior constituting status offenses. 12-Month approximate Project Dates: 12 -month contract with actual time lines of: Start: June 1, 2005 Start: End: May 31, 2006 End: TITLE OF PROJECT: Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program AMOJJNT REQUESTED: 5175.00 PER HOUR ' 2'-.a<a W.TROY HAUSE Date MANDATORY PROPOSAL REOUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2004-2005 to Program Fund Year 2005-2006. Indicate No Change for FY 2004-2005 to 2005-2006 r Project Description it Target/Eligibility I jai_ Types of services provided ur . Ai Measurable Outcomes Service Objectives t 0 Workload Standards [„-y 11 Staff Qualifications It Unit of Service Rate Computation i& Program Capacity per Month .,' Certificate of insurance Bid 002-05 (RFP-FYC-05010) Attached A Date of Meeting(s) with Social Services Division Supervisor: March 9, 2005 Comments by SSD Supervisor: i ). �i t �I r' ' � / r d , L41�tedf UAL i4, C ( r i -i.;.: lx r ),,, . , Y c , LI e "_A.� o f �� it/i.(.k(k / 14 c'fl_J ilL k,/ r� �.. t,r`�� ..' L !1`t (U II 17' Ur C/'4 ' h t i / i ) 4 ') r l-l.l .i .r c A V1. : , ; (t ( U ' C' NI_ �� =)`67—tJ Name and Signature of SSD Supervisor Date Program Category: Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area Bid Category Project Title: Mediation Services in Dependency and Neglect Cases Vendor: W. Troy Hause, Attorney at Law, 710 Eleventh Avenue, Suite 205 Greeley, Colorado 80631, telephone (970) 351-6711 I. PROJECT DESCRIPTION This project is to provide mediation services in Dependency and Neglect cases. Mediation can be utilized during the different stages of a Dependency and Neglect case,to cover various issues including placement,adjudication,disposition,permanency planning,custody(allocation ofparental rights and responsibilities), and in termination of parental rights. Mediation will provide a process whereby the identified parties in a Dependency and Neglect case will be brought together to discuss and attempt to resolve issues in the foregoing areas. The mediator will not be able to impose any type of agreement on the parties, but will attempt to assist the parties in coming to their own agreement. The Court has long experienced the realities in such cases that stipulated agreements are much more apt to be long standing and permanent, as well as, to be followed by the parties, in contrast to contested matters whereby the Court enters orders over the objection of a party or possibly all parties. Mediation can occur by all parties being present in the same room, or can be facilitated by separate rooms or even over the telephone. As stated above,there are a number of areas that can be addressed through mediation during the pendency of Dependency and Neglect case. Situations occur quite often that the family or the Department will not have an agreement as to temporary placement of a child, potentially with a friend or family member, or possibly even back into the home. Issues are many times raised at the time of adjudication,whereby it must be mediated on what type or scope of plea will be acceptable by the Department and by the parents, which many times may include the disposition or treatment plan that will be entered by the Court. Many parents come into this system not knowing what their rights are or their options and have a complete fear of the Department of Social Services. Mediation can assist in resolving some of those fears,provide understanding of the system and options to the parents. Even if an adjudication cannot be stipulated to by the parties,mediation can be most helpful in facilitating trial efficiencies for the adjudicatory trial. Given the fact that Weld County is a expedited permanency planning county, as well as, all judges strive for permanency of the children as soon as possible,many times a permanent solution for the child cannot be agreed to by the parties and needs to be addressed during the pendency of a case. Mediation can be utilized to facilitate permanency planning for a child, as well as,facilitating a final outcome(i.e.permanent custody/allocation ofparental rights and responsibilities)by assisting the parties to come to an agreement. If family members have the minor child and the Department is not looking to terminate parental rights of the Respondents,it can be very helpful to mediate these decisions between the parents and the Department, or many times between the parents and the custodians of the minor child. This provides closure to the case, as well as, a potentially stipulated plan for the future of the minor child or children. In some cases, the Department has encountered the situation that the parents are unable to agree to a final resolution, as there is a highly contested custody battle between the parents as to who should have the primary care of the minor child and how such a permanency plan will be followed in the future. Mediation, once again, can assist in attempting to provide closure for the case and a permanent plan for the child that meets the best interests of the minor child. Finally, once the Department of Social Services seeks to terminate parental rights, mediation can be helpful in assisting the parties to provide closure for the case, as well as, for the parents, and can be effective in eliminating or limiting litigation on termination of parental rights. In order for mediation to be successful, it is vital that all of the parties be present,though not necessarily in the same room. It is vital that the Department sends a representative, as well as, the Assistant County Attorney, and that the Guardian Ad Litem also participate. Mediation is many times the only type of joint sessions that occur in a case and it is vital that communication be monitored and be done in an effective manner,so that the parties are open for seeking resolution that is in the best interests of the minor child. Thereby, the mediator needs to not only be well trained and versed in Dependency and Neglect cases, but also needs a background in mediation to understand the dynamics of the case and analyze and understand the various parties' motivations, positions, and possible, acceptable resolutions. II. TARGET/ELIGIBILITY POPULATIONS It is difficult at this time to determine the number of clients that will be served, as well as, the total family units and number of children. In my experience, the Assistant County Attorneys, caseworkers,Guardian Ad Litems and parent's counsel are well versed in mediation and are the most qualified, along with the Court,to determine what cases and what issues in cases are appropriate for mediation. I have the capacity in my practice to perform a minimum of five (5) mediations per month, but scheduling and timing of these mediations can be difficult, given the number of parties involved and their respective calendars. I am willing to accommodate mediation sessions,including potentially forthwith or emergency mediations, by providing early morning times, noon hour sessions, as well as, evenings and weekends. It is difficult to estimate at this time the average hours per week that will be spent in this program, as it will all be dependent upon the number of cases that are referred to the mediator. As stated previously, the mediator has the capacity to do a minimum of five (5) mediations per month,but will have the capacity to do even more should the need arise. 1 aiso assume that the Department will be contracting with other mediators, as it is important to mix the issues in a case with an appropriate mediator. All mediators have different styles and philosophies in conducting mediation, and the Assistant County Attorneys, caseworkers, Guardian Ad Litems and parent's counsel should be able to match the appropriate case with the appropriate mediator. The length of services in any one case will normally be one mediation session that can last anywhere from one(1) hour to one-half(%2)day. Normal mediation sessions scheduled will be one (1) hour to two (2) hours in length; however, upon special circumstances, the mediator can allow a longer block of time up to one (1) day to deal with very difficult and complicated cases. III. TYPE OF SERVICES TO BE PROVIDED Mediation services to be provided in Dependency and Neglect cases will attempt to resolve issues between the parties,which will lessen the amount of Court time and contested matters, assist in providing permanency for children in a shorter time frame,and assist the parties in coming to their own resolutions which are more likely to be followed. Mediation is not therapy, but rather is a process whereby the parties can come together in a more comfortable and controlled setting then can be provided in either negotiations, settlements or court situations, and will assist the parties, primarily the parents, in education of the system and their options, which will hopefully provide better resolutions. This project is not meant to provide any therapeutic services, but rather is designed to be a process for resolution and advancement of the court case, and issues presented therein. These services will not supplant existing or available services in the community concerning mental health services, ADAD and professional services otherwise funded, unless the Department provides other contracts with mediators. The children of Dependency and Neglect cases are the beneficiaries of appropriate and successful mediation sessions, in that the parties can come together to work to resolve problems, create less conflict within cases and less litigation, which moves the case through the system much more efficiently. IV. MEASURABLE OUTCOMES It is very difficult in this project to provide measurable outcomes. Mediation is seen to be successful if the parties can reach agreements that will advance the case and reduce litigation. The benefit of successful mediations will be hard to calculate, as the mediator will not have any post- follow up with the parties, the Department or the Guardian Ad Litem. Even if the parties cannot reach a full agreement in mediation,mediation can be seen successful if it brings the parties closer to a resolution, limits the issues to be presented to court, or provides a better working relationship with the parties. V. SERVICE OBJECTIVES A. The first service objective is to have timely mediation sessions provided to the parties in a Dependency and Neglect case. It is important in mediation to look at the timing of mediation and once the professionals believe that mediation is necessary,provide those services as soon as possible. Cases tend to stagnate and become protracted once mediation is decided to be undertaken. Very little will occur in advancement of the case until mediation occurs. The mediator has a half-time secretary/legal assistant that will be providing all of the calendaring of these mediation sessions, and upon agreement with the mediator, can provide times beyond the typical 8:00 a.m. to 5:00 p.m. work week. B. Another service objective is to assure that all parties are appropriate and that a facilitation of good communication occurs during the mediation session. That will he up to the mediator to provide as comfortable and safe environment in which the parties can discuss their differences, as well as, potential common ground in trying to resolve the issues presented for mediation. s C. The most important service objective is to provide a forum in which the parties can successfully resolve their differences,reducing court time and advancing the case on a timely basis. The true success of this program will be to either obtain partial agreements or full agreements on the issues that are presented for mediation. Once again it is difficult to measure, valuate and monitor each of the service objectives, as the mediator will not continue to provide services once the mediation session is completed. VI. WORKLOAD STANDARDS It is once again difficult to determine the number of hours per day, week or month that will be provided to this program, as it will completely upon the referrals received and availabilities of the parties to meet in mediation. The mediator does have a conference room, as well as, two available conference rooms within the building in which he rents. The mediator is also willing to travel to go to other attorney's offices for mediation or to the Department of Social Services. Only this mediator will provide services, as there is no plan to hire any other mediators under this contract. VII. STAFF QUALIFICATIONS I do employ a one-half(%)time secretary/legal assistant that is highly qualified in scheduling and preparing mediations for the mediator. The mediator will provide all direct services to the parties. My qualifications are that I have been licensed to practice law in the State of Colorado since 1986, and I have been mediating primarily family law cases since 1992. During my eighteen years of practice, I have focused the vast majority of my time in the areas of Family and Juvenile Law. For sixteen years of my practice, I had a contract with the State of Colorado to be appointed in Dependency and Neglect cases as Guardian Ad Litem and Respondent/Parent counsel. I am estimating that I have averaged well over eighty appointments per year during that sixteen year period. VIII. FEES I will charge $175.00 per hour in providing services under this contract. Billing statements will be sent each month, with payment due within thirty (30) days after the billing date. F-. 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F F) W (h �' ( s - , i f LLl V d L� .' ❑ Ul 6E - „. t {! t!J qw L �� i 7 � ' J ca o — Zs IL ` 0f Ii' II ti ti;:. a, A a c.) r 4 CI 1 to < a_ 0) 9 ui U 4 O JN_ LL 0 • O tt F= n. o. w n) G w a Cl U 'U H F- U) (L 2 F O 4 w o o. ti n CC w a w CC -- = LT, QQ LLJ' O Q O 0 LLJ Lawyers Professional Profer� p��+^��+^7 �rry� �} �j } Liability Insurance Policy ssaona s Direct ProDlrectse1ecta Renewal Certificate I t. S u.R A N G E C0WP1, Nv RENEWAL CERTIFICATE . .,.. DECLARATIONS THIS IS A CLAIMS-MADE POLICY PLEASE READ THE POLICY CAREFULLY. (An insurance company,herein called the Company) Issue Date: August 23,2004 Policy Number: 04CO10021900200 Change Description: 1. Named Insured and Address: 2. Policy Period: W.Troy Hause Attorney at Law Effective Date: September 5.2004 710 Eleventh Avenue Expiration Date: September 5,2005 Suite 205 Firm Retroactive Date: September 5, 1991 Greeley,CO 80631 Endorsement Effective Date: 12:01 A.M. Standard Time at the address of the Named Insured as stated herein. 4. Limit of Liability (Includes Claim Expenses) 3. Producer Name: $300.000 Each Claim Professional Liability Consultants,Inc. $600,000 Aggregate 200 Union Blvd Suite 305 Lakewood,CO 80228 5. Deductible: Schedule of Lawyer(s) $5000 Per Claim Lawyer Retroactive Date W.Troy Hause 09/05/1991 Annual Premium: $1753.00 Revised Annual Premium: $ Additional/Return Premium: $ Taxes/State fees: $0/$0 THIS IS NOT A BILL Forms attached at issue: S-LPL-CO(12/02) S-LPL-E210(01/04) S-LPL-3200(01/04) Forms attached at endorsement: By acceptance of this policy the Insured agrees that the statements in this Declaration and the Application on file with the Company and any attachments hereto are the Insured's agreements and representations,and that this policy embodies all agreements existing between the Insured and the Company or any of its representatives relating to this insurance. Countersigned at: Grand Rapids,MI Authorized Representatives: Stephen M.Tuuk,President Mary L. Ursul,VP of Operations Countersign Date: 23-Aug-2004 S-LPL-D202(01/04) Page 1 of 2 S-LPL-D202(01/04) SUPPLEMENTAL NARRATIVE TO RFP: EXHIBIT B RECOMMENDATIONS • rIray..7lause ATTORNEY AT LAW O. THE GREELEY BUILDING .1. 710 ELEYENTHAvENUE,SUITE 205 GREELEY,COLORADO 80631 • (970)351.6711 FAX (970)353-4025 FAX TRANSMISSION COVER SHEET Date: April 27, 2005 To: Gloria Romansik& John Kruse Fax: (970) 346-7698 Re: FYC Commission's conditions Sender: LeAnna Hunker, Legal Assistant YOU SHOULD RECEIVE 2 PAGES, INCLUDING THIS COVER SHEET. IF YOU DO NOT RECEIVE ALL THE PAGES. PLEASE CALL(970)351-6711 I■ Original will follow in the U.S. Mail ❑ Original will not follow in the U.S. Mail A. J, TO 39Vd 21ZV 1 NI/Gd snvH >FR'P SZOV-ESC-0L6 T9:60 900Z/LZ/1'0 i • . I • W. Trcri 9{ause Arr0ENE''AT CAW THE GIMLET BULKING 710 ELEVENTH M1ENHE.Sur[€205 GEEEw.EY,COMOUZO 80631 (970)35)-6711 TELECOI.a1:(990)353-4025 !I April 27,2005 VIA FACSIMILE AND U.S. MAIL: (970) 346-7698 Ms. Gloria Romansik Weld County Department of Social Services P.O. Box A Greeley, CO 80632 Re: FYC Commission's conditions Dear Ms.Romansik: I am in receipt of Ms. Griego's letter dated April 18,2005.I understand and agree with the • information outlined in Condition#1. I understand that I am not guaranteed five(5)mediations per month as outlined in Condition#2. As to Condition#3, I understand that my rate of$175.00 per hour is only for face-to-face client contact, for mt fees as mediation. I am charging no overhead • costs. I hereby acknowledge and accept the conditions as stated above. If you have any questions or I can be of'Fry further assistance, please do not hesitate to contact me. • Sincerely, . I W. Troy Haus7 WTH:lmh ' CC:John Kruse Z0 39dd ?JZVil NIA3d Sf1HH 1r SZOV-ESE-0L6 TS:60 S00Z/LZ/b0 d.�ct DEPARTMENT OF SOCIAL SERVICES P.O. BOXA GWEELEY, CO. 80632 ebsite:www.co.weld.co.us ' Administration and Public Assistance(970)352-1551 Child Support(970)3524933 O • COLORADO April 18,2005 Troy Hause,Attorney at Law 710 11 Avenue, Suite 205 Greeley, CO 80631 Re: RFP 05008: Intensive Mediation under Intensive Family Therapy Dear Mr.Hause: The purpose of this letter is to outline the results of the Bid process for PY 2005-2006 and to request written confirmation from you by Wednesday, April 27,2005. A. Results of the Bid Process for PY 2005-2006 • The Families,Youth and Children(FYC) Commission recommended approval of the bid,RFP 05008 Mediation under Intensive Family Therapy, for inclusion on our vendor list with the following conditions. Condition#1 is applicable to all Intensive Mediation providers, while Conditions#2 and#3 are specific to your program. Condition#1: If a consultation has occurred between a party to this action,and any party objects to the proposed mediator because of that consultation,the mediator shall remove himself/herself from performing the mediation. Condition#2: Please respond to the capacity of a minimum of five mediations per month under "Target Populations"on the RFP. Condition#3: Please clarify that the rate for services is for face-to-face client contact only. B. Required Response by FYC Bidders Concerning FYC Commission Conditions. 1. FYC Commission Conditions: All conditions will be incorporated as part of your Bid and Notification of Financial Assistance Award(NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor, unless the FYC Commission and the Weld County Department of Social Services accept your mitigating circumstances. If you do not accept the condition,you must provide in writing reasons why. A meeting will be arranged to discuss your response.Your response to the above conditions will be incorporated in the Bid and Notification of Financial Assistance Award. Page 2 Troy Hause/Results of Bid Process 2005-2006 2. Unit of Service Rate Computations: You are requested to provide back-up documentation to John Kruse,Business Office Manager. You may contact him at extension 6530 if you have questions. The Weld County Department of Social Services is requesting your written response to the FYC Commission's conditions.Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O.Box A,Greeley,CO, 80632,by Wednesday,April 27,2005,close of business. If you have questions concerning the above,please call Gloria Romansik at 352.1551, extension 6230. Sincerely, a J A. 'e o,Dire t r cc: Juan Lopez,Chair,FYC Commission Gloria Romansik, Social Services Administrat Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core)Funds Type of Action Contract Award No. X Initial Award FY05-PAC-5000 Revision (RFP-FYC-05008) Contract Award Period Name and Address of Contractor Beginning 06/01/2005 and Ackerman and Associates P.C. Ending 05/31/2006 Mediation&Facilitation under Intensive Family Therapy 1750 25th Avenue, Suite 101 Greeley, CO 80634 Computation of Awards Description Unit of Service This program offers service to individuals and The issuance of the Notification of Financial their attorneys in the D&N process to mediate Assistance Award is based upon your Request for agreements related to the D&N prior to trial to Proposal (RFP). The RFP specifies the scope of determine if a case plan is required by the court, services and conditions of award. Except where it is allowing clients, attorneys,WCDSS, and the in conflict with this NOFAA in which case the court to more efficiently prepare cases for NOFAA governs, the RFP upon which this award is settlement or adjudication. Mediation format is based is an integral part of the action. 2-hour model,capacity for 4 families per month. Court translator for Bilingual services. Special conditions Cost Per Unit of Service 1) Reimbursement for the Unit of Services will be based on an hourly rate per household,per therapist. Hourly Rate Per 2) The designated rate will be paid for only direct face to Treatment Package $100.00 face contact with the child and/or family as evidenced Court Testimony $100.00 by client-signed verification form and as specified in Enclosures: the unit of cost computation. 3) Unit of service costs cannot exceed the designate rate X Signed RFP: Exhibit A and yearly cost per child and/or family. X Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, X Recommendation(s) and referrals made by the Weld County Department _Conditions of Approval of Social Services. 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service. The provider, must submit requests for payment on forms approved by Weld County Department of Social Services. 6) The Contractor will notify the Department of any change in staff at the time of the change. Approvals: // Program Official: "'1i By ' -NJ By William H.Jerke, Chair Judy . Griego)Director Board of Weld County Commissioners Weld +!. ty Departmen of Social Services Date: JUN 0 6 ZUU5 Date: Citatec d2o05-- 16 y SIGNED RFP: EXHIBIT A INVITATION TO BID BID 002-05 (05005-05011 AND 006-00) DATE: February 16, 2005 BID NO: RFP-FYC-05008 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-05008) for:Colorado Family Preservation Act--Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area—Emergency Assistance Program Deadline: March 11, 2005,Friday, 10:00 a.m. The Families, Youth, and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners authority under the Colorado Family Preservation Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth, and Children Commission wishes to approve services targeted to run from June 1, 2005, through May 31, 2006, at specific rates for different types of service, the County will authorize approved vendors and rates for services only. The Intensive Family Mediation and Facilitation program under the Intensive Family Therapy Program area must provide for therapeutic intervention through one or more qualified family therapists,typically with all family members,to improve family communication, function, and relationships. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date Karr\ ti( T ice.) \�1� 141mn,L , tj-k (After receipt of order) B MIST BE SIGNED IN INk 3oyct 14J (_f40, //�� pp �.rw-.- ' `SSar��.- TYPED OR PRINTED SIGNATURE I't VENDOR CiG-2 L (Name) Han writ n Signature By Authorized Officer or Agent �jof Vender ADDRESS I 5-Op d `�-r -i- A U'e. TITLE r57Cio lop! -c t G r'Lv (ma0 y C RV(, 3 1 DATE /y\p..r ck V D 94220� PHONE# I )O- 3S3 -33 73 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 33 'Bid 602-05(RFP-FYC-05008) Attached A INTENSIVE FAMILY THERAPY MEDIATION/FACILITATION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2005-2006 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2005-2006 BID 002-05(05008) KC. NAME OF AGENCY: A MG^ a.,e r .A ASS o c- P C - ADDRESS: i 7 C7 S a"-t- fl n- a e_ Creel Cm 8'06? (/ PHONE: (7 26) 3 S 3 3 3 73 //�� pQ (� CONTACT PERSON: (TO)/ Ce- 4cL-r tatO -U TITLE: PS 71 C--/-0 l/ %c DESCRIPTION OF EMERGENCY ASSISTANCE PROGRAM CATEGORY: The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists,typically with all family members,to resolve conflicts and disagreements within the family contributing to child maltreatment,running away,and to the behavior constituting status offenses. 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1, 2005 Start End May 31, 2006 /7 n c op End /� TITLE OF PROJECT: U P) N-el Medlr, rroj/ oti+�- /t'lar /S-eXfioA- AMOUNT REQUESTED: l� f�lw c t- Ar"\-t-r%p A , D cl.��{ t,.�rr,oa, cat), ckter/r PLO Mit-rJ l o 2vor Name and Signature of Person Preparing D cum t / Date �-ML, a_4 A,vy� J_ _AN metro/r(� l0 �Do.� Name d Sngitnature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REOUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2004- 2005 to Program Fund Year 2005-2006. Indicate No Change from FY 2004-2005 V Project Description P/22 f- ✓ Target/Eligibility Populations • D V Types of services Provided ti ( I V Measurable Outcomes _ �� ✓ Service Objectives P p raor ,/ Workload Standards ✓ Staff Qualifications P p / Pi'd , ✓ Unit of Service Rate Computation ✓ Program Capacity per Month Certificate of Insurance Page 27 of 33 ' ' Bid 002-05(RFP-FYC-05008) Attached A Date of Meeting(s)with Social Services Division Supervisor: omments by SSD Supervisor: (/ �� it _--- , , C r i -(11 [01, k /1A L/I e ri Tr? tit___ 541.; A �J•-e,(Q, 'Ye (Ira A - ALAI ,t iF. £ h _ l( ( [01.kYAA_Y . z L 0A ; J L L. `' O le '4k t� `aI�z_4.Lt in � e e Ilk ( i d� f r b� ) �� kJ/ d. ..LA k if r 1 e.g -f /AL - .4 k,QR lt. tc .- (? ) , ,,, 2-2-v1-- Name and Signature of SSD Supervisor TT Date Page 28 of 33 • Bid 002-05(RFP-FYC-05008) Attached A Program Category Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area Bid Category Project Title/� DL,a N m e t r �o-f. J A '-mo`^ /sax .11-01\ Vendor ,4C-kD r new, w--2. sS o PROJECT DESCRIPTION Please provide a one page brief description of the project. II. TARGET/ELIGIBILITY POPULATIONS Please provide a one page brief description of the proposed target/eligibility populations. At a minimum your description must address: A. Total number of clients to be served. B. Total individual clients and the children's ages. C. Total family units. D. Sub-total of individuals who will receive bicultural/bilingual services. E. Sub-total of individuals who will receive services in South Weld County. F. Sub-total of individuals who will have access to 24-hour services. G. The monthly maximum program capacity. H. The monthly average capacity. I. Average stay in the program (weeks). J. Average hours per week in the program. K. Cultural/ethnically specific services L. Service to South Weld County clients. III. TYPE OF SERVICES TO BE PROVIDED Please provide a two-page description of the types of services to be provided. Please address if your project will provide the service minimums as follows: A. Solution-focused therapy that is designed to resolve conflicts and disagreements within the family contributing to child maltreatment, running away, and to the behavior constituting status offenses. Service is goal specific and limited to five (5) hours of therapy per referral. Services are limited to therapy services only, and do not include treatment services. Also,provide your quantitative measures as they directly relate to each service. At a minimum, include a number to be served in each service component. Describe your internal process to assure that FYC resources will not supplant existing and available services in the community; e.g. mental health capitation services, ADAD and professional services otherwise funded. IV. MEASURABLE OUTCOMES Please provide a two-page description of your expected measurable outcomes of the project. Please address the measurable outcomes for each area as described below: Page 29 of 33 Bid 002-05(RFP-FYC-05008) Attached A A. Children receiving services do not go into placement. B. Families remain intact. C. Reunification of children with families. D. Improvements in parental competency,parent/child conflict management as determined or measured by pre and post placement functional tests. E. More cost efficient services through the Intensive Family Therapy Program than the placement of the child. F. Therapeutic outcomes include fundamental changes in the family functioning and dynamics. Describe your quantitative measures: Also, describe the methods you will use to measure, evaluate, and monitor each quantitative measure. V. SERVICE OBJECTIVES Provide a one-page description of your expected service objectives and quantitative measures. Please address, at a minimum, the following ways the project will: A. Improve Family Conflict Management-Mediation and counseling designed to resolve conflicts and disagreement within the family contributing to child maltreatment,running away and other offenses. B. Address specific referral issue(s)—services shall be solution focused and address issues specified by the Department of Social Services. Describe the methods you will use to measure, evaluate, and monitor each service objective. VI. WORKLOAD STANDARDS Please provide a one-page description of the project's workload standards and quantitative measures. Please address, at a minimum,the following areas: A. Number of hours per day, week or month. B. Number of individuals providing the services. C. Maximum caseload per worker. (Generally 12 families per worker. Eight to 10 families per worker if the worker provides case management services to the families on the caseload.) D. Modality of treatment E. Total number of hours per day/week/month (Minimum average of two hours of service per family per week. F. Total number of individuals providing these services. G. The maximum caseload per supervisor. (Minimum of 6 workers per supervisor.) H. Insurance. VII. STAFF QUALIFICATIONS Please provide a one-page description of staff qualifications and address, at a minimum, the Page 30 of 33 Bid 002-05(RFP-FYC-05008) Attached A following: A. Will your staff, including supervisors, who are providing direct services have the minimum qualifications in education and experience as defined in Staff Manual Volume VII, Section 7.303.17, and Section 7.000.6,Q, Colorado Department of Human Services. Describe. B. Total number of staff, including supervisors, available for the project. C. Will staff have expertise in family therapy as demonstrated by specialized training, workshops and experience. D. Will staff have a minimum of eight hours per year of continuing education; i.e. courses, workshops, and/or review of literature to be documented by county. E. Will staff have a minimum of one hour per week of clinical supervision provided by someone with advanced skills in Intensive Family Therapy. F. Will the clinical supervisor(s)be involved in regular training to keep current in state-of-the-art counseling modalities and findings. VIII. Unit of Service Rate Computation The budget form is to be used to provide detailed explanation of the hourly or daily rate your organization will charge the Core Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred by the Department. Requests for payment based on units of service such as telephone calls,no shows, travel time,mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise,bills must be for hours or days of direct services to the client,regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be sufficient to cover all costs associated with this client,regardless of the number of staff involved in providing these services. The rate for court testimony includes preparation of and actual court testimony during the term of this contract. Please list your requested rate for court testimony separate from your direct hourly rate for client services. There are two different ways to fill out the budget form. The budget can either be done manually or by computer. Regarding the manual budget, all areas that are required to be filled in are highlighted. The computerized budget is less work due to predefined calculations,but does require Microsoft Excel for Weld County's predefined budget. There are highlighted areas on the computerized budget that are required to be filled in as well. There are disks available that have this predefined budget on it. Firms can also design its own budget form on a spreadsheet,but at minimum,it must have all of the columns that are on the manual or computerized budget. Explanations on how to fill out the budget form are provided below and on the following pages. (A) This is an estimate of the total hours or days of direct, face-to-face services each client will receive from the time he or she enters the program until completing the program. On the manual budget, the only place to put this number is on the Program Budget worksheet. The computerized budget requires this number to be entered on the Direct Service Cost worksheet only. Once filled in there, this number is populated throughout the entire budget. Page 31 of 33 , Bid 002-05(RFP-FYC-05008) Attached A (B) This is an estimate of the number of clients who will be served during the period from June 1, 2005, through May 31, 2006. On the manual budget, the only place to put this number is on the Program Budget worksheet. The computerized budget requires this number to be entered on the Direct Service Cost worksheet only. Once filled in there, this number is populated throughout the entire budget. (C) This is the total number of hours or days per client multiplied by the total number of clients to be served for(B). On the manual budget, this will have to be calculated manually on the Program Budget worksheet. The computerized budget will automatically calculate this then populated throughout the entire budget. (D) This is calculated by taking the total direct service costs (E) and dividing it by the total number of hours in( C ). On the manual budget,this will have to be calculated manually. The computerized budget will automatically do this calculation for you. (E)This number represents the salary and benefits that your organization pays its direct service providers plus any costs which are directly attributable to the face-to-face session with the client. On the manual budget, all areas that are highlighted on the Direct Service Costs worksheet must be filled out according the descriptions. The Grand Total Direct Service Costs must be then carried over to the Program Budget worksheet. The computerized budget, once all of the highlighted areas are filled in, it will automatically carry the total over to the Program Budget worksheet. (F) This represents the salary and benefits of direct service, supervisory, and clerical personnel which are not incurred in providing direct, face-to-face service to the client,but can be allocated to this program for time spent on the program for activities such as travel,phone conversations, no-shows, discussions with involved parties,meeting preparation, and report completion. On the manual budget, all areas that are highlighted on the Admin Costs Non- Face-to-Face worksheet must be filled out according to the descriptions. The Grand Total Direct Service Costs Not-Face-To-Face must be carried over to the Program Budget worksheet. The computerized budget, once all of the highlighted areas are filled in on the Admin Costs Non-Face-to Face worksheet, it will automatically carry the total over to the Program Budget worksheet. (G)This represents the agency overhead costs, such as rent, utilities, supplies,postage,travel reimbursement, telephone charges, equipment, depreciation, data processing, interest, and taxes which are not incurred in providing direct, face-to-face service to the client,but can be allocated to this program for time spent on the program for activities such as travel,phone conversations,no-shows, discussions with involved parties, meeting preparation, and report completion. On the manual budget, all highlighted areas on the Overhead Costs and Profits worksheet must be completed according to the descriptions. The Total Overhead Costs must be carried over to the Program Budget worksheet. The computerized budget, once all of the highlighted areas are filled, will automatically carry over to the Program Budget worksheet. (H) This represents the total of all direct face-to-face costs, admin direct non face-to-face costs, and overhead costs. On the manual budget,this will have to be manually calculated by adding Page 32 of 33 Bid 002-05(RFP-FYC-05008) Attached A these three total costs together. The computerized budget does it automatically. (I) This represents the total amount of profit your fines expects to realize as a result of operating this program. Any difference between lines(H) and(J)must be substantiated by an amount indicated on this line. The manual budget,this amount will be entered on the Overhead Costs and Profit worksheet and then have to be carried over to the Program Budget worksheet. The computerized budget, once it is filled in on the Overhead Costs worksheet, it will then automatically be carried over to the Program Budget worksheet. (J) This represents the total costs and profits added together. This is (H) and (I). On the manual budget, it will have to be calculated manually on the Program Budget worksheet. The computerized budget will automatically calculate it on the Program Budget worksheet. (K)This represents the total hours or days of direct service for the year. This is( C ) above. On the manual budget,you will have to carry this number down from( C). On the computerized budget, it is automatically carried down. (L)This is the actual direct, face-to-face hourly or daily rate at which you will be requesting payment for the services provided under the conditions of this Request for Proposal. This amount cannot be more then what is charged to the general public or collected from insurance providers. On the manual budget, this amount must be calculated by taking the total costs and profits (J) and dividing it by the total hours or days of direct service for the year(C or K). The computerized budget automatically calculates this total. All providers who receive a NOFAA must also submit a certified computation of the organization's actual expenditures for the approved Core Service program by January 31, 2006, for a six-month period from June 1, 2005, to November 30, 2005. The actual expenditures must be submitted in the same format as the budget was prepared. The certification language must be the same as on the Computerized Actual Expenditures worksheet. The document must be signed by the Chief Executive Officer or the authorized officer of the bidder in order for it to be considered certified. The use of the actual program expenditures is to insure that the direct, face-to-face hours/daily rate is comparable to the budget computation. The actual numbers will be taken into consideration for the 2006-2007 Request for Proposal for that specific program. Page 33 of 33 Project Description 2005-2006 Mediation to improve agreements in disputes related to the Delinquency and Neglect Process Background of mediation and short-term therapy services provided to WCDS5 by Ackerman and Associates P.C.: In 1994, we began offering short-term mediation and goat oriented short-term therapy services for WCDSS. Ackerman and Associates, P.C. began its program of Family Group Decision Making on February 1, 1998 for families undergoing Expedited Permanency Planning. For other families that met PAC eligibility criteria, we began offering these services on June 1, 1998. We modified these short-term services to meet the bid requirements for five hours of limited therapy services for 2003-2005. Based on current needs of WCDSS we offer the following program for 2005-2006. Current Bid: For the 2005 to 2006 bid year, we offer service to individuals and their attorneys in the D and N process to mediate agreements related to the D and N prior to a trial to determine if a case plan is required by the court. The purpose of this mediation is to allow the clients, their attorneys, WCDSS and ultimately the court to more efficiently prepare cases for settlement or adjudication. Purpose and design: We will use formats and procedures of mediation in a two hour model to help all parties clarify opportunities for agreement concerning adjudication prior to trials. Initial preparation; Dr Joyce Ackerman, Psychologist and Attorney at Law, Gladys Sexton wilt consult together during the initial four sessions of these mediations. Each provider has unique training and experience and the purpose of this consultation is to share perspectives in relation to these D and N mediations. Each provider will observe and advise the other as to her viewpoint in the mediation process in the initial four mediations. Both providers will attend the four initial sessions, but one will be the mediator and the other the observer. When the psychologist mediates the lawyer will advise as needed and the same would be true when the lawyer mediates the psychologist will advise as needed during this initial period. In this way both the lawyer and psychologist will be able to perspectives of the other discipline. No additional charge is made to WCDSS for this consultation between the providers. After the formal observation period of the four initial mediations each provider is available to the other for review and discussion concerning the mediation content before or after the mediation occurs but would not co attend mediation. Consultation between the providers results in no additional cost in this bid process. Service component: Mediation services will be offered in a two hour model with a single mediator after the initial four sessions. Present at the mediation will be the attorney for the WCDSS, the respondent(s) and the (or their) attorney, the mediator, and the guardian ad litem (if one is appointed) and other appropriate parties as required in the case. The focus of the mediation will be to consider whether or not to accept a proposed treatment plan in whole or in part or to go to trial. At the conclusion of the mediation, a statement will prepared that the mediation resulted in an agreement or that it did not result in agreement. The written documentation and implementation of the agreement is the responsibility of the attorneys in the development of the resolution of the D and N. Two hours total face to face time is required for the mediation. Administrative and support services time for logistical aspects of the mediation are included in the bid rate. Location of the mediation will be at 1750 25th Avenue suite 101 or suite 203. Check in for clients will be at Suite 101. Communications regarding the process of confirming will go through Ackerman and Associates at 353-3373 which maintains a 24 hour answering service, fax 353-3374 Target/Eligibility Populations Total number of clients to be served in this twelve-month program has been calculated as follows. Four families per month times twelve months equals forty eight families per year. if we assume a nuclear family size of five, two adults and three children, then the total client pool to be served is 240 individuals who are impacted Actual respondents in mediation will be a minimum of 48 and any related parties specific to the D and N action being mediated. Distribution of clients. Total number of clients we will serve is at least 48 or more index children (via contact with the parental respondent to the D and N charge). Our experience suggests that for 48 families we would expect approximately 96 of these would be adult members of the family and approximately 144 would be minors. Families Served. We would anticipate serving 48 family units. Subtotal who will receive bicultural/bilingual services. As needed we will hire a court translator for bilingual mediation services. Where such services are needed the added cost for the two hour period of the mediation would be billed to social services as a separate charge of $70 WHICH REFLECTS THE RATE THE CORT FACILITATORS CHARGE OF $35 PER HOUR. We expect this requirement to be needed only rarely. We anticipate we will serve 100 percent of the total referred in a biculturally appropriate manner. Accessibility. On weekdays all providers of Ackerman and Associates are accessible through 24-hour answering service and pager system. On weekends, the 24-hour access reaches the provider on call all of whom are Ackerman and Associates' providers. Messages for Gladys Sexton can be conveyed through this system. We anticipate setting up mediation times as two hour block for Wednesday afternoon and that the scheduling of the mediation would be done at the level of the court when all parties are present at the initial hearing. To proceed with the case the referral should contain the specific treatment plan proposed and a summary of the concerns that initiated the Delinquency and Neglect action Maximum per month. The program maximum is four families per month. The monthly average capacity is four families per month. The average stay in the program is a maximum of two hours. Types of Services Provided Mediation of issues related to the resolution of the issues of a D and N, usually related to whether to proceed to trial in relation to the acceptance or rejection by the respondent of treatment plan and the steps needed to resolve these concerns will be discussed in the mediation. Areas of identified agreements will be incorporated by the attorneys into the resolution of the case. In terms of the criteria for the PAC process: Comprehensiveness: Within the time constraints mandated by this bid, specific referral requests will be addressed in the most comprehensive manner feasible within the mediation as these issues arise. Access to other services: Within the time constraints mandated by this bid, specific access requests will be addressed in the most comprehensive manner feasible within the mediation as these issues arise. Team based Treatment: Within the time constraints mandated by this bid, specific issues needing team based treatment will be addressed in the most comprehensive manner feasible within the mediation as these issues arise. Conflict Resolution: Mediation is by definition a conflict resolution technique. Within the time constraints mandated by this bid, specific conflicts will be addressed in the most comprehensive manner feasible within the mediation as these issues arise. Measurable Outcomes Measurable outcomes are of two varieties. One type is termed formative outcomes and the other type is called summative outcomes. Formative outcomes measure how the program is proceeding while the treatment takes place. Summative outcomes are the results of the treatment. In terms of formative measures we have the following... 1. Did the respondent and the attorneys participate in the mediation? 2. Was contact successfully made with all specified parties? 3. Did the defendant and the department reach a mediated agreement in the allocated mediation time period of two hours? 4. Was a termination hearing avoided or modified through the use of the mediation? This data will be extracted from the case file. Summative Outcomes The following four areas should be assessed at about six months after the completion of the mediation process by the caseworker. A. Did the child receiving services not go into placement? B. Did the families remain intact? C. Was there reunification of children with their families? D. Has there been an improvement in parental competency and parent child conflict management? E. Does the program produce fundamental change in family dynamics? We will define fundamental changes as those changes that persist for two months after the completion of mediation. It would be possible to measure the caseworker's perception of the family in relation to this question. At six months after the therapy is completed basic change in family dynamics may be present but these will be hard to quantify. Please note that we have not budgeted for ongoing evaluation of this project and suggested evaluations would need to be funded and conducted separately from this proposed work. Service objectives We have the following service objectives: A. Improvement of family conflict management. Mediation is specifically designed to address the conflicts that either precipitated the likely imminent placement of the child or which prevent the reunification of the child with the family B. Improved parental competency Mediation is specifically designed to address the conflicts that either precipitated the likely imminent placement of the child or which prevent the reunification of the child with the family. As issues related to parental competency are identified in the mediation usually as specified in the proposed treatment plan, agreement to enter a process to resolve this issue should help the parental competency improve when follow through is sufficient. The ability of the family to access resources Mediation is specifically designed to address the conflicts that either precipitated the likely imminent placement of the child or which prevent the reunification of the child with the family. To the extent that such issues arise in the mediation and agreement reached on these, access to services should be improved. Workload Standards A. The program has a capacity of 4 families per month. This is eight hours of mediator time per month. B. There are two mediators available for this program. • Gladys Sexton is an attorney and an experienced guardian ad litem. She has approximately 15 years experience as an attorney. • Joyce Ackerman, Ed.D. who supervises the contract is a trained mediator and Licensed Psychologist. She has more than twenty years experience in clinical practice and is listed in the National Register of Mental Health providers in Psychology. C. Each mediator will handle one half of the anticipated case load or up to 24 cases each over the course of the contract. D. The modality of treatment is mediation E. Hours/month The total number of mediation hours is 2 per family. This totals to eight hours per month. A total of 96 hours per year is projected to be a maximum. F. Staff There are two individual providers supported by two office professionals in the practice. G. Supervisor The contract would be supervised by Joyce Shohet Ackerman, Ed.D. who monitors the project for compliance. Staff Qualifications A. and B. Staff Qualifications: see attached resumes. C. Training see attached resumes D. Continuing education As a part of their work in the private sector, both providers maintain continuing education programs. They participate in workshops and other activities. These continuing education requirements arise from other contractual arrangements. E. Supervision Each provider is independently licensed and not required to have supervision in the practice of their profession. Each of the staff has advanced skills in mediation or law. The supervisor, Joyce Shohet Ackerman, Ed.D. will monitor the specifications made in this proposal. The mediators wilt be available for mutual consultation one hour per week. F. Supervisor and continuing education. The supervisor of the project is involved in ongoing training to keep current with her profession through advanced workshops and seminars and as a member of the Colorado Counsel of Mediators and the American Psychological Association. Similar requirements exist for Attorneys in Colorado. Unit of service rate computation We have chosen to offer a rate of $100 per hour of total time per mediator. This is less than our usual rate for psychologist and attorney services. Budget Justification Ackerman and Associates, P.C. is a type S professional for profit corporation and not a 501.c.3. We generated no net profit for the year 2004. � p o g N N wr OP S Oa Q A :(:-)°- O v 8la 3 7, I I G '� a 1 O O O p O ° 8 N N N a+p� tlF aD v.C O c rs ; o a g $ § 1 a 8 W a N 4 O N41, N O O O ti m m C ap �p 8 tOD �`� 4 to d +-- S co m a �q 8 O §1 A & I x H 40 a 2 r Ili X 1 0 w a4 m 0 H Q 2 U U _ ' w L U w 2 2 O } u) t + w a 0 o 0 + _ O a U w aC a W 2 + 00 a a cc5 5 al) OI- H O T- W J 8 F. u) aC U H co w ir m U a w uQ. w w o U 2 6 i 0 w w ft re re O 0 0O Si re } a 0 re , c _co LL U. 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Il I a a 8 I u 1i oPi o w ; § ■ § § W B § 2 walk cn k H o 2 § | i N keI§ % ° . § ) 2 § 8 § § 8 l i 5 S . C § o § f , § \1 $ � ± � e _ __ jg I 9 li . . is t ! a hi! 'li C A ` E 2 ! - 1 Al 8 ; 1 s | g1oal it it 2 - 0 ; &| | ! th ° k �� 2 � t ! . P - 2 » 8 7 8 2 ° ■ | 9 m2fl $a & a ■ � t | 2 k / \ 7 % ` f | ■ 0 2 § ! ! - k ■ E § § m e § a 1 II I c$ ) ll k O k 0 ' . . . . . 03/10/2005 14:24 9703536134 FARMERS PAGE 02 • TRUCK INSURANCE EXCHANGE • MEMBERS 0 HE FARMERS INSURANCE GROUP OF COMPANIES HOME OFFICE:400 WILSHIRE BLVD„LOS ANGELES,CALIFORNIA 90010 POLICY DECLARATIONS 1. RETAIL SERVICE - PREMIER Named • DR JOYCE SHOHETACKERMAN PC Insured • Mailing . 1750 2STH AVE STE 101 EasyPay Acct No. Prod.Count Address • GREELEY 07-04-362 04576-38-07 CO 80634-4944 Agent No. Policy Number The named insured is an individual unless otherwise stated: ❑Partnership ❑Corporation ['Joint Venture ❑Organization (Any other) Type of Business DOCTOR'S OFFICE 2. Policy Period from 07/01/04 (not prior to time applied for) to 07/01/05 12:01 a.m. Standard Time If this policy replaces other coverage that ends at noon standard time of the same day this policy begins• this policy will not take effect until the other coverage ends. This policy will continue for successive policy periods as follows: if we elect to continue this insurance, we will renew this policy if you pay the required renewal premium for each successive policy period subject to our premiums, rules and forms then in effect 3. Insured location same as mailing address unless otherwise stated: 4. We provide insurance only for those coverages described below and for which a specific limit of insurance is shown. PROPERTY COVERAGES AND LIMITS OF INSURANCE COVERAGES PRES NO. 001 001 BUSINESS PERSONAL PROPERTY PROPERTY DEDUCTIBLE 963,100 0500 GLASS DEDUCTIBLE $1 TENANTS EXTERIOR GLASS 0100 OUTDOOR TREES SHRUBS, PLANTS YN$2,500 FINE ARTS COVERAGE $2,500 $2,000 COVERAGE ADDITIONAL COVERAGES All Premises • mans Tao Emir?:1i t-Nir 4 [P^qp •♦ Cat= PAGE 1 OF $ Att h to your-lpoliQy with the samgnumber shown on•this'endorsement 2nd Edition gamed Insured• . DR JOYCE SHOUT ACP.ERMAN-PC Agent Policy.Number Address• 1750 25TH AVE SUITE 101 07-04-362 04576-38-07 • GREELEY CO 80631 of the Company designated in the Declarations Insured Location • (Same as above unless otherwise stated here) - . Effective Date 07/31/96 • : . •.Lim'tt of Liability$ 1,000,000 each occurrence $ 1,000,000 Annual Aggregate ADDITIONAL,INSURED ENDORSEMENT (SPECIAL SENTINEL) • In consideration of the premium we agree with you to the following: • • 1. The insurance provided by this policy for bodily injury liability and property damage liability under Coverage D—Business Liability insurance will also apply to the additional insured named below, but only with respect to an occurrence arising out of the ownership, maintenance or use of that part of the insured location occupied by you. • 2. This insurance does not apply to: (a) Any occurrence which takes place after you cease to occupy the Insured location. (b) Any structural alterations, new construction or demolition operations performed by or for any additional insured named below. 3. The additional insurectwill not be construed or deemed to be a subscriber to the Company issuing this policy. 4. The additional insured will not be or become liable for any premium payments due upon this policy. • days notice 5. If this policy is terminated for any reason we will give 30 (T in writing to the additional insured named below. This endorsement is part of your policy. It supersedes and controls anything to the contrary. It is otherwise subject to all other terms of the policy. STATE OP COLORADO Additional • C/0 WELD COUNTY SOCIAL SERVICES DEPT • _.. Insured ATTN: JUDY GRIECO PO BOX A • GREELEY CO 80632 Countersigned Authorized Representative m . ruMUS 4IPS0PO1f) I 6YOYP�� JOYCE SHOHET ACKERMAN, Ed.D. 1750 25th Avenue,Suite 101 Greeley, Colorado 80634 RESUME PERSONAL DATA Date of Birth: August 3, 1950 Health: Excellent Married; two children CERTIFICATION - LICENSURE Licensed Clinical Psychologist, State of Colorado since 1984 Listed in National Register of Health Service Providers in Psychology since 1986 Staff Privileges, North Colorado Medical Center, Greeley, Colorado since 1985 PROFESSIONAL MEMBERSHIP American Psychological Association Colorado Psychological Association (elected board member 1986-1989) HONORS President's Award - Colorado Psychological Association, 1989 EDUCATION 1978 - 1981 Ed.D. in Counseling Psychology, University of Northern Colorado, December 1981 graduate 1972- 1974 M.S. in Education (E.D./L.D.) Lesley College, Cambridge, Massachusetts, August graduate 1968 - 1971 B.S. in Special Education and Elementary Education with a minor in psychology Boston University, Boston, MA, December 1971 graduate PROFESSIONAL EXPERIENCE 1981 - present Clinical Director in group practice in Greeley,CO. Among responsibilities are: Diagnosis, therapeutic intervention and referral for adults, families,children and groups. Primary areas are: mediation, alternative conflict resolution,stress reduction. Also developing, organizing and presenting workshops and consultative programs to community,schools,organizations and agencies. 1986- present Consulting psychologist on interdisciplinary team for in-patient rehabilitation program. Progressive Care Rehabilitation Center, Greeley, CO. Medical Director Dr.Judith Vaughan,Neurologist. Adults with traumatic injuries- primary problems are: psychological aspects of physical rehabilitation,grief counseling,and brief group counseling using cognitive-behavioral goal oriented therapy. 1989- 1992 Consulting psychologist for Head Injury Treatment Team North Colorado Medical Center,Greeley CO Team coordinator - Dr.John McVicker,neurosurgeon. 1986 - 1989 Consulting psychologist for Family Recovery Center(in-patient substance abuse/chemical dependency program), North Colorado Medical Center,Greeley CO Coordinator Ruth Wick, R.N. 1986 - 1989 Provider and Coordinator for Mental Health Services in Northern Colorado for Peak Health Care(HMO). Peak mental health services utilized a three-session model for initial services followed by referral. Activities included coordination of Psychological and Psychiatric Services for approximately the last two years of the Contract. • Peak supervisor- Elaine Taylor 1983 - 1986 Psychologist subcontractor for a Vietnam Veteran's Counseling Program funded by the Veteran's Administration. Principal Contract Dr. Robert Stewart. 1980 - 1987 Part time faculty member with responsibilities for classes, workshops and community programs in parenting skills. Family/Life Education Program, Aims Community College, Greeley CO August 1980- August 1981 -Clinical internship on Children's Team of Community Mental Health Center. Responsibilities included: consultation to schools and community programs; therapy for children and families; and assessment of diverse mental health programs. Assistant program evaluator - developed evaluation tools to determine cross-cultural perceptions of expectations and satisfaction with services. Supervisors - Dr. Joan Gillespie and Dr. Laurence P. Kerrigan. APA National Convention in Toronto,Canada"Psychology and National Health Reform: "National Health Insurance: Policy Considerations. Benefit Designs. and Economic Realities",and"Marketing: Psychology's Key to National Health Reform. 1993 Disaster Relief Training, Alan Keck through Colorado Psychological Association,Denver CO 1992- Fall Short Term Therapy, Bernard Bloom; University of Northern Colorado, Greeley CO 1990- Fall National Cognitive Rehabilitation Conference, Richmond VA 1990 -summer Postgraduate training: 1. Adult Neuropsychological Method based on Lezak Neuropsychological assessment, 1983. 2. Child Neuropsychology, Dr.Hynd. 3. Child Neuropsychological Methods 1988 Cognitive Rehabilitation Training Program, Dr. Sena, Ph.D., Colorado Springs CO 1988- present Psychologist- Head Injury Treatment Team at North Colorado Medical Center,Greeley CO 1987 Halstead Reitan Neuropsychological Assessment Training. Ralph Reitan, Ph.D., Washington DC Summer 1986 Albert Einstein School of Medicine, Workshop on Adolescent Therapy, Cape Cod MA 1985 to present North Colorado Interdisciplinary Team of Child Custody Member and participant Fall 1985 Interdisciplinary Workshop on Child Custody, Keystone CO Summer 1984 Workshop in Clinical Use of Hypnosis, Boston MA Winter 1983 Workshop on In-patient Programs for Service Related Disorders, Cheyenne Veterans Administration Hospital. Fall 1983 Veteran's Administration Workshop on Post Traumatic Stress Syndrome, Denver Veteran's Center. Fall 1981-Winter 1984 Post-Doctoral Supervised Candidate for Licensure(psychology) under Gale R. Giebler, Ph.D. Licensed Psychologist and Susan Spilman, Ph.D Licensed Psychologist 1980 - 1981 Intern- Weld County Sexual Abuse Team,Greeley CO Weld Mental Health Center,Greeley CO adults, adolescents, families. Primary areas anxiety disorders, mood disorders and adjustment disorders. Typical problems included: trauma, physical abuse substance abuse,job stress. Orientation used - primarily cognitive-behavioral therapy. 1980 Group Facilitator- Regional and National Conferences in cross-cultural community needs. Flagstaff,AZ-Colorado Springs CO August 1975 -July 1978 Chairperson of the Department of Education and Behavioral Science at an accredited,Indian controlled community college on the Navajo Reservation. Administration responsibilities included: Supervision and evaluation of faculty; budget preparation and management;curriculum development and integration of Navajo culture; personnel recruitment and selection; class scheduling and program development. Also faculty member with academic responsibilities for instruction in Psychology, Child Development and Counseling courses, advising and counseling students. Navajo Community College,Tsaile AZ September 1974- August 1975 Education Specialist and counselor at an Indian controlled primary and secondary school on the Navajo Reservation. Coordinated community resource program,which included: counseling,student assessment,prescriptive programming,staff development and curriculum. Also, adjunct faculty for the University of New Mexico and for Navajo Community College at the Rough Rock Demonstration school, Rough Rock, AZ September 1972-June 1974 Designed and coordinated Learning Center Program for Dedham Public Schools. A program and crisis intervention center for emotionally disturbed children. Responsibilities included: Diagnostic prescriptive programming,counseling,supervision and training of aides, tutors and volunteers, and consultation with regular classrooms teachers. Also organized group and individual meetings with parents Adjunct faculty for Curry College assisting with in-service instruction for Dedham School System employees. Dedham Public Schools, Dedham MA WORKSHOPS AND SPECIAL TRAINING 1996 Biodyne training workshop adolescent treatment in short term therapy, Tom Kalous, Ph.D. 1995 Biodyne Training Workshops in short term therapy Julian Ang, Ph.D. 1994 Certification in family mediation, CDR Associates, Boulder CO 1993 Disaster Relief Training. Alan Keck, through Colorado Psychological Association, Denver CO 1993 August Hospital Practice for Psychologists Summer 1981 Independent Study of Child Sexual Abuse, University of Northern Colorado Spring 1981 Interdisciplinary Workshop on Assessment of Sexual Assault, Boulder Social Services Summer 1979 Biofeedback Training related to labor and delivery. Summer 1974 Participant in Institute on Obstacles to Learning. Joint Symposium between McLean psychiatric hospital,Harvard University and Lesley Graduate School,Cambridge MA Summer 1973 Kennedy Memorial Hospital,Boston MA. Participant,Summer Aphasia Institute. PUBLICATIONS Ackerman A., Ackerman,J.S., Kelley K. Hale K. Family Planning Attitudes of Traditional and Acculturated Navajo Indians. Key Issues in Population and Food Policy. University Press of America, pp. 178-171 (1979) Ackerman,J.S.,Client Expectations and Satisfaction with Community Mental Health Center Services: A Cross-Cultural Analysis Between Hispanics and Anglos. Published Doctor Dissertation, University of North Colorado. Copyright 1981. BRANCH B/A PRODUCER NUMBER DATE OF ISSUE PRIOR CERTIFICATE NUMBER 23 A 0004087 05/04/2004 Renewal PSYCHOLOGISTS PROFESSIONAL LIABILITY CLAIMS-MADE INSURANCE POLICY NOTICE: THIS IS A CLAIMS-MADE POLICY, PLEASE READ THE POLICY CAREFULLY PURCHASING GROUP POLICY NUMBER: 45-0002000 Item DECLARATIONS CERTIFICATE NUMBER: 455P- 2032570 1. Named Insured Ackerman and Associates PC 1750 25th Ave ADDRESS Greeley, CO 80634-4943 Number&Street,Town, County,State&Zip No.) 2. Policy Period: 12:01 A.M. Standard Time At From: To: Location of Designated Premises 05/01/2004 05/01/2005 3. COVERAGE LIMITS OF LIABILITY PREMIUM Professional Liability $ 1,000,000 each incident $3,000,000 aggregate $ 1,529.00 4. BUSINESS OF THE INSURED: PSYCHOLOGY 5. The Named Insured is: _ Sole Proprietor (including independent contractors) _ Partnership X Corporation _ Other: 6. This policy shall only apply to incidents which happen on or after: a) the policy effective date shown on the Declarations: or b) the effective date of the earliest claims-made policy issued by the Company to which this policy is a renewal; or c) the date specified in any endorsement hereto. 05/01/1992 7. This policy is made and accepted subject to the printed conditions in this policy together with the provisions, stipulations and agreements contained in the following form(s) or endorsement(s). PLP-2012 (06/93), PLJ-2008(Rev. 10/94), , PLE-8035(09/97), PLE-2167(07/00), POE-8004(05/88) (Ed. `10/93), PLE-2081 Current, PON-2003(08/02) CHICAGO INSURANCE COMPANY 55 E. MONROE STREET, CHICAGO, ILLINOIS 60603 REPRESENTATIVE: Agent or broker: Trust Risk Management Services, Inc. 875 N Michigan Ave Office address: Chicago, IL 60611-1803 City, State, Zip: Toll-Free Number: 1-877-637-9700 PLP-2012(06/93) APA- " Lawyers Professional Liability Policy • Declarations Agency Branch Prefix Policy Number Insurance is provided by Clarendon National Insurance Company, 44 380 01 LPP 12 673 50 19 New York,NY. 10036,A member of the Hannover Re Group 1.Named Insured and Mailing Address: Notice to Policy Holders: Gladys L. Sexton,Attorney at Law,P.C. This is a Claims Made and reported policy.It applies only to those claims 1750 25th Avenue, Suite 203 -that are both first made against the Insured and reported in writing to the Greeley,CO 806343277 company during the policy period.Please review the policy carefully and discuss this coverage with your insurance agent or broker. 2. Policy Period: Inception: 06/17/2004 Expiration: 06/17/2005 At 12:01 A.M. Standard Time at the address shown above. 3. Limits of Liability: Each Claim: $100,000 Aggregate: $300,000 Inclusive of Claims Expenses Aggregate Death or Disability and Non-Practicing Each Claim: $100,000 Extended Reporting Period Limit of Liability Aggregate: $300,000 4.Deductible: Per Claim: $5,000 5. Policy Premium: $1,929.00 Including a Loss Control Credit of: $145.00 Terrorism Coverage: $0.00 Total Amount Due: $1,784.00 6. Forms and Endorsements Attached at Inception: CNIC 696 07 99 CNIC 699 07 99 CNIC 702 07 99 CNIC 727 07 99 CNIC 728 07 99 CNIC 729 07 99 CNIC 768 01 03 CNIC 769 01 03 7. Who to contact if you have a claim: Claims Department (813)222-4291 Lawyers Protector Plan ( ) VAN GILDER AGENCY,CO. 401 East Jackson Street 6700 ANTIOCH SUITE 200 Suite 1700 (800)336-5529 ext.4291 MERRIAM,KS 66204 Tampa,FL 33602 Fax: (888)239-2663 This Policy is not valid until signed by our authorized representative. I 05/24/2004 ountersignature Date Authorized Representative Date CNIC 695 07 99 Reprint Date: 05/28/2004 Issue Date: 05/24/2004 St : w 'P r State-Farm Fir&and oaalty Company 1.I � -34-01 C 28-2 �`"' Business-Office - •1555 Promontory Circle Greeley,CO 80638.0001 SEP 28 2004 to SEP 28 2005 . T-2039-F625 F U 3 DATE DUE PLEASE PAY THIS AMOUNT SEP 282004 $300.00 SEXTON, GLADYS L DEA GLADYS L SEXTON Coverages and Limits ATTORNEY AT LAW 1750 25TH AVE STE 205 Section I • GREELEY CO 80634-4945 A Buildings Excluded B Business Personal Property 27,900 Ilnldluulluullulyddrrlldndi,1,1,1,,1,1„I,I,I,rrll C Loss of Income Actual Loss Deductibles-Section I Basic 250 Other deductibles may apply -refer to policy Location: 175025TH AVE STE 205 - GREELEY CO Section II L Business Liability $300,000 M Medical Payments 5,000 Gen Aggregate (Other than PCO) 600,000 Loss Payee: PITNEY BOWES CREDIT CORP Products-Completed Operations 600,000 Loan No: 7215156001 (PCO Aggregate) Forms, Options, and Endorsements Special Form 3 FP-6103 Amendatory Endorsement FE-6206.1 Tree Debris Removal FE-6451 Annual Premium $300.00 Business Policy Endorsement FE-6464 Amount Due $300.00 Personal Injury Exclusion FE-6346 Advertising Injury Excl FE-6345 Glass Deductible Deletion FE-6538.1 Premium Reductions Fungus (Including Mold) Excl FE-6566 Your premium has already been reduced Loss Payable Endorsement FE-6309 by the following: Inc Cost and Demolition Coy * FE-6587 Renewal Year Discount Policy Endorsement- Business * FE-6610 Yrs in Busines$-Discount Terrorism Insurance Covslotice _ . * FE-6999 CFef If Record©iaiou it *Effective: SEP 28 2004 Coy. A-Inflation Index: WA Coy. B-Consumer Price: 189.7 NOTICE: Information concerning changes in your policy language is included. Please call your agent if you have any questions. p 41.771 3243 8805 irwrkdor test.I`ue s See reverse side for important information. Agent CURTISINSURANCE AGENCY INC Please keep this part for your record. Telephone (970)352-0571 Prepared AUG 05 2004 Gladys L. Sexton,CPCU,CLU,JD 1750 25th Avenue,Suite 203 Greeley,Colorado 80631 (970)351-6025 WARN EXPERWFNC.F, Private Law Practice: 1992-Present State Farm Insurance Companies: 1974- 1992 Underwriting Specialist 1989- 1992 Supervisor-(Operations and Underwriting) 1974- 1989 Internship: Weld County District Attorney- 1990 State Farm House Counsel- 1990 Weld Legal Services- 1990 FDITCATION Licensed in the U.S.District Court 1992 Juris Doctorate-University of Denver Law School 1991 (2.8) Chartered Life Underwriting(CLU) 1987 Chartered Property&Casualty Underwriter(CPCU) 1986 Masters of Arts-Eastern New Mexico University- 1979(3.9) Bachelor of Arts-Eastern New Mexico University- 1973 (3.4) ACTIV177FQ Member of the Colorado Bar Association 1992 Secretary-Board of Directors Hope Ministries 1993-Present Instructor-Insurance Institute of America 1986-89 Vice President-CPCU State Chapter 1988-89 Treasurer-State Farm Credit Union Board 1980-83 Vocalist-"West Wind Connection"-Present AWARDS Women in the Law Recognizing Professional Leadership Mattering May 2,2003 Volunteers Award- Kenton Manor Nursing Home 1983-Present • Western Insurance Speaker Award 1991 Who's Who-American Young Women 1985 Most Promising Secondary Teacher 1973 A Ackerman and Associates P.C. Weld County CeED of 1750 25th Avenue,Suite 101 So otaru Services Greeley, Colorado. 80634 Clerical Unit 970-353-3373 APR 2 Z 2005 Gloria Romansik Weld County Department of Social Services P.O. Box A Greeley, Colorado 80631 April 27, 2005 Dear Ms. Romansik: Thank you for your queries concerning the PY 2005-2006 bids containing the comments of the FYC commission. We understand that RFP 05007 Sex Abuse Treatment and 05010 Option B Intensive Home Based Therapy are recommended for inclusion on the vendor list. As to our Life Skills Program, 05005 : The following defines our capacity to do after hours visitation. Ackerman and Associates maintains a twenty four hour a day 365 day a year on call system to handle emergencies. Our hours to see clients in the office begin at Nine AM and frequently end at Nine PM depending on the provider. As to home based visitation after hours,we would expect the following scenario. A call would come into the answering service and the provider on call would be contacted. That provider would evaluate if emergency contact was needed or if police response would be more appropriate. Then we would schedule the family to be seen at our offices on an emergency basis only if the conditions did not permit contact in regular hours and police intervention was not needed. We do not anticipate providing emergency visits in the client's home after hours. Scheduled after hours contact within the time window described(after five PM and before nine PM)would be at the discretion of the provider. Concerning Intensive Mediation,we agree to the condition related to consultative conflicts.. It is our understanding that any consultative conflicts specific to the case pending will lead to the withdrawal of the mediator with the perceived conflict as requested by any party. 1 Page 2 Ackerman and Associates FYC Queries 2005-2006 Contact was made with John Kruse as requested concerning the unit of service rate consultations and all issues were resolved. John will be communicating his comments directly to Elaine. Basically, Ackerman and Associates has a 60%direct payment to providers and a 40%overhead rate. All social services programs submitted are justifiable within this framework as shown by the submitted budget worksheets. Please contact me to resolve any questions. We look forward to continued work with WCDSS. Sincerely, Joyce Sh her Ackerman Ed. D Ackerman and Associates P.C. 2 a DEPARTMENT OF SOCIAL SERVICES P.O. BOX A GREELEY, CO. 80632 Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Child Support(970)352-6933 O • COLORADO April 18,2005 Joyce Ackennan Ed. D. Ackerman&Associates,P.C. 1750 25th Avenue, Suite 101 Greeley,CO 80631 Re: RFP 05007-Sex Abuse Treatment RFP 05008-Mediation and Facilitation under the Intensive Family Therapy Program Area RFP 05010-Option B,Home Based Therapy RFP 05005-Lifeskills Dear Ms.Ackennan: The purpose of this letter is to outline the results of the Bid process for PY 2005-2006 and to request written information or confirmation from you by Wednesday,April 27,2005. A. Results of the Bid Process for PY 2005-2006 • Through the 2005-2006 bid evaluation process,the Families,Youth and Children (FYC)Commission recommended approval of the bids listed below for inclusion on our vendor list. 1. RFP 05007-Sex Abuse Treatment 2. RFP 05010-Option B-Intensive Home Based Therapy • Through the 2005-2006 bid evaluation process,the Families,Youth and Children (FYC)Commission recommended approval of the bid listed below for inclusion on our vendor list,attaching the following condition for all Lifeskills program providers. 1. RFP 05005-Lifeskills Condition: All providers must define their capacity to do after-hours visitation. • Through the 2005-2006 bid evaluation process,the Families,Youth and Children (FYC) Commission recommended approval of the bid listed below for inclusion on our vendor list,attaching the following condition for all Intensive Mediation program providers. SUPPLEMENTAL NARRATIVE TO RFP: EXHIBIT B RECOMMENDATIONS Page 2 Ackerman&Associates,P.C./Results of Bid Process for PY 2005-2006 1. RFP 05008-Intensive Mediation under the Intensive Family Therapy Program Area Condition: If a consultation has occurred between a party to this action,and any party objects to the proposed mediator because of that consultation,the mediator shall remove himself/herself from performing the mediation. • Review of Unit of Service Rate Computations for All Submitted Bids: The Unit of Rate Computations on the submitted bids did not include a non face- to-face cost sheet. Further,the overhead does not calculate correctly on the Cover Cost Sheet. B. Required Response by FYC Bidden Concernine FYC Commission Conditions: 1. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award(NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless the FYC Commission and the Weld County Department of Social Services accept your mitigating circumstances. If you do not accept the condition,you must provide in writing reasons why.A meeting will be arranged to discuss your response.Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. 2. Unit of Service Rate Computations: You are requested to contact John Kruse,Business Office Manager, extension 6530, to clarify the submitted Unit of Service Rate Computations. The Weld County Department of Social Services is requesting your written response to the FYC Commission's conditions.Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O.Box A, Greeley,CO, 80632,by Wednesday,April 27, 2005,close of business. If you have questions concerning the above,please call Gloria Romansik,970.352.1551, extension 6230. Sincerely, y 'ego,Di for cc: Juan Lopez, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core)Funds Type of Action Contract Award No. X Initial Award FY05-CORE-63 Revision (RFP-FYC-05008) Contract Award Period Name and Address of Contractor Beginning 06/01/2005 and Nelson,Wolf&Associates,P.C. Ending 05/31/2006 Mediation&Facilitation under Intensive Family Therapy 3400 16th Street, Suite 3R Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Mediation services using the Harvard Model for Assistance Award is based upon your Request for clients involved in the D&N process and referred Proposal (RFP). The RFP specifies the scope of by Social Services. Services will be provided in a services and conditions of award. Except where it neutral location with the objective of resolving is in conflict with this NOFAA in which case the any conflict or disputes as to the care and custody NOFAA governs, the RFP upon which this award of children in the effected household. Capacity to is based is an integral part of the action. serve 52 adults,monthly average capacity of 4, Special Conditions average stay in program is 3 hours. 1) Reimbursement for the Unit of Services will be Cultural/ethnic specific and South County based on an hourly rate per household, per services available. therapist. 2) The designated rate will be paid for only direct face to face contact with the child and/or family as evidenced by client-signed verification form Cost Per Unit of Service and as specified in the unit of cost computation. 3) Unit of service costs cannot exceed the designate Hourly Rate Per rate and yearly cost per child and/or family. Treatment Package $148.55 4) Payment will only be remitted on cases open Court Testimony $ 65.00 with, and referrals made by the Weld County Department of Social Services. Enclosures: 5) Requests for payment must be an original X Signed RFP: Exhibit A submitted to the Weld County Department of X Supplemental Narrative to RFP: Exhibit B Social Services by the end of the 25th calendar day Recommendation(s) following the end of the month of service. The X Conditions of Approval provider must submit requests for payment on forms approved by Weld County Department of Social Services. The Contractor will notify the Department of any change in staff at the time of the change. Approvals: Program Official: By it'L `_i/ ,, By William H. Jerke,Chair Judy 'ego, irector Board of Weld Coun_ty Commissioners Weld ty De artment o Social Services Date: JUN 0 616015 Date: &CDS SIGNED RFP: EXHIBIT A INVITATION TO BID BID 002-05 (05005-05011 AND 006-00) DATE: Febrgary 16, 2005 BID NO: RFP-FYC-05008 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-05008) for:Colorado Family Preservation Act--Intensive Family Mediation and Facilitation under the Intensive Family Therapy Program Area Emergency Assistance Program Deadline: March 11, 2005, Friday, 10:00 a.m. The Families, Youth, and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners authority under the Colorado Family Preservation Act (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement Act (C.R.S. 26-5.3-101). The Families, Youth, and Children Commission wishes to approve services targeted to run from June 1, 2005, through May 31, 2006, at specific rates for different types of service, the County will authorize approved vendors and rates for services only. The Intensive Family Mediation and Facilitation program under the Intensive Family Therapy Program area must provide for therapeutic intervention through one or more qualified family therapists, typically with all family members, to improve family communication, function, and relationships. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date / .2093- al e (After receipt of order) B MUST BE SIGNED IN INK S5 P AFsu4 // Aka A p TYPED OR PRINTED SIGNATURE VENDOR 44.550, Aka 0 45500 s r G M�,zee., Han "tten Signature By Authorized c p Officer or Agentof Vender ADDRESS rJfID /Gn, 5� 5>ws4G 3'€ TITLE &— Ci e / /ni0.?/p(uJE� 'Rtilfi`7t'`m DATE a-7O- PHONE # R7D— The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 33 Bid 002-05(RFP-FYC-05008) Attached A INTENSIVE FAMILY THERAPY MEDIATION/FACILITATION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER CORE SERVICES FUNDING EMERGENCY ASSISTANCE PROGRAM 2005-2006 BID PROPOSAL APPLICATION • PROGRAM FUNDS YEAR 2005-2006 ,/ BID 002-05(05008) NAME OF AGENCY: JVFL 0 eat AC. / ADDRESS: 3*) /4& Sr. Sash tt GEeagy t(© fl94 PHONE: (9/0) ant 145-> /17 CONTACT PERSON: '.e3 W4E5 ?Sere TITLE: Q-Zkn,rt+e, 0244.10e.e DESCRIPTION OF EMERGENCY ASSISTANCE PROGRAM CATEGORY: The Mediation/Facilitation Program must provide for solution-focused therapy through one or more qualified therapists,typically with all family members,to resolve conflicts and disagreements within the family contributing to child maltreatment,running away, and to the behavior constituting status offenses. 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1,2005 Start End May 31, 2006 End TITLE OF PROJECT: j/j/7Z(/S/Vt A W7/L I' �fLE�5/�JjI�A/ AMOUNT REQUESTED: 31/40-06-- Nam and Signature of Person Preparing Document Date AO IA, 012r Na and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2004- 2005 to Program Fund Year 2005-2006. Indicate No Change from FY 2004-2005 Project Description Target/Eligibility Populations Types of services Provided Measurable Outcomes Service Objectives Workload Standards Staff Qualifications Unit of Service Rate Computation Program Capacity per Month Certificate of Insurance Page 27 of 33 Bid 002-05 (RFP-FYC-050Q ) Attached A ------------------------------------------ Date of Meeting(s)with Social Services Division Supervisor: -3 -o Comments by SSD Supervisor: , t)-zc- LIl P kz orb D' (k'-±" A-Et- -{tip .ASS 7tit 1/4LA tt, V/..t k 4c7it / Le r" / /H\r L—I[L' 6`il "::h / LI/ ‘LA .1471 \i IL( Li ,La +iAL --f.,-(-‘,/ I A-0 C1� . ��t I li n ),\_J -IL,_ � • / 0A ;td'L- --,Y o,- / (,[-.C.tl i,w &L,L 3 -,:3 -or Name and Signature of SSD Supervisor Date Page 27 of 33 WELD COUNTY DEPARTMENT OF SOCIAL SERVICES CHILD PROTECTION DIVISION RFP-FYC-05008 PROPOSAL FOR DELIVERY OF FAMILY MEDIATION SERVICES March 10, 2005 NELSON, WOLF & ASSOCIATES, PC 3400 W. 16th Street, Suite 3-R Greeley, CO 80634 JPNelson Page 1 of 4 3/11/2005 Description of Services Family Mediation (Definitions, Theoretical Basis, Style): As intended here, family mediation means the intervention of an acceptable, neutral and impartial third party (the mediator) in order to facilitate a negotiated settlement of a family dispute or disputes. The parties to the dispute must enter voluntarily and freely into the mediation process and any pursuant agreements, which they will then live by in future. Acceptability refers here to the willingness of the disputants to engage with a third party to enter into the dispute and help the parties to reach a resolution. The family may not be happy about the need for mediation,but they can generally acknowledge the need for resolution and the difficulty they have previously had in gaining resolution. Some actually look forward to engaging in mediation. Neutrality refers to the attitude and conduct of the mediator during the resolution process. While the typical mediation case involves a lack of preference for one party or the other,the Department(and the Court)must have standards for the outcome of the resolution process that safeguard the child's (or children's) interests in the matter. Impartiality refers to an unbiased opinion or lack of preference for one party to the dispute over the other. My theoretical basis is the Harvard Model pioneered in the 1970's by the Harvard Negotiation Project(Roger Fisher). This process is sometimes called "Interest-Based", "Win-Win", or"Alternative Dispute Resolution". The basic premise is that when given the proper opportunity and encouragement, those in conflict will resolve their differences if they believe their true interests are served by the final agreement. They will then follow- through on their part of the final agreement,taking action to preserve the interest-based resolution. This is the case even when the resolution is appealing only as a"lesser-of-evils" proposition. It is my assumption that the cases I will be assigned will often be of the Manifest Level of intensity (i.e., highly emotionally volatile). I have the experience necessary to manage the hostility level and keep the proceedings constructive. Our mediation style is characterized by advanced preparation prior to the actual mediation session(s). Therefore it is imperative that Nelson, Wolf& Associates receive full and complete information about the case and as much biographical and historical information about the disputants and the history of the conflict as is available. JPNelson Page 2 of 4 3/11/2005 II. Target/Eligible Populations: A. Total Number of Clients to be served: 52 B. Total Individual clients ages: adults C. Total family Units: 52 D. Sub-Total Individuals receiving bicultural/bilingual services: Up to 52 E. Sub-total individuals receiving services in South Weld County: Up to 52 F. Sub-total of individual having access to 24 hour services: none G. Monthly maximum program capacity: 4 cases H. Average monthly program capacity: 4 cases I. Average Stay in Program: 3 hours J. Average Hours per week in program: N/A K. Cultural/Ethnic specific services: ** L. Service to South County Residents: Yes **Any referred case will be attempted. An experienced Spanish/English translator who is competent in such matters is available. In the event that the disputants have been seen, or are being seen in my private practice, are personal friends or relatives, or are business associates, I will not be able to serve as mediator due to ethical constraints. III. Services Provided Mediation Services will be provided in a neutral location with the objective of resolving any conflict or disputes as to the care and custody of children in the effected household. Billed service fees will include all preparatory (non-direct) and requisite functions. As such, only direct hours will be billed. The limit for direct service hours will be 5 hours. IV. Measurable Outcomes The following general objectives will apply: 1.) to see that the needs of the children are met, 2.) that the adults have come to a voluntary decision regarding all issues in contention, 3.) the court does not have to dictate solutions through trial proceedings or judgments. Further, every effort will be made to honor time lines which are dictated by court dockets, caseworker requests, and pre-arranged appointments. JPNelson Page 3 of 4 3/11/2005 V. Service Objectives While we prefer face-to-face proceedings, we also have experience in "shuttle"mediation, but only use the procedure in cases where it is impossible for the parties to the dispute to avoid abusing each other for long enough to be constructive. It has been my experience that face-to-face mediated settlements are more permanent and satisfactory to the disputants in the long-run, and therefore less frequently violated. However, there is no way for any mediator to force resolution. If the negotiating parties will not participate in good faith or refuse to engage in the process, there is little anyone can do but go to court. Nelson Wolf& Associates will endeavor to see that all parties who have an interest in the outcome of the mediation settlement are represented fairly and are satisfied with the outcome. VI. Qualifications (Resume Attached) VII. Unit of Service Rate Computation (See attachment) JPNelson Page 4 of 4 3/11/2005 I I I I 0 s N I- W 0 0 zO M Q Ln NCD 0 MLO CO M CO3 CO N 0 ((N 2 0 N Cr) iri M CD <h r aO O (D Nco CO W EA (9 HN9 09 ES W Vi C0 0 m O Q I et 0 d w m O H w m 0 X 5 Q ^ U w w m U m W W } LL U U > CC m W 2 & m a Lua LL U O rf + OLL F W W > 0 LL w w U U W 0 + c U Q 5 5 N a w + > LL W W W O H = W F (/) (q (n (.7 W m W W o m 0 LL ct W O O= a m LL < o CO 0 m LL E U 0a w m O 0 O w O 0 0 J¢ a a >- (n O 0 O � Cl) 0 o U F- 0 >0 p = o w " a (p/) (� W W LL atf H ~ 0 cu w w m O w w w - o z m O a m5 O m w m LL • z 7,-, c‘ a CC a a a a et o z ¢ a I- H a 0 CC W CC uj w (q O (FA OU LL LL' uj Q K O W O Q U W _I Z m K O ¢ O LLO r m ( o > O a 2- LL a } om >- < 0 0 ly w z F- a p z Q m z • m 0 K o mz O CE z C O U O OU U U U co O0 p _ CD D O F- MD W 0 m K H < m ~ O OD r p W 2 U 2 d o U w -6 d O z W 9, i- Z a I-- (90 H RI H I- I- H w H F H H H > D a 0 0 0 0 0 0 > 0 zoo < O 0 _ A in (l r% III Ii (0 -r --• Y I Resume Of James P. Nelson, MA, LPC 3400 16th Street, Suite 3-R Greeley,CO 80634 (970)353-5577 E-mail: JPNelson1452@Qwest.net 1 of 3 Resume of James P. Nelson,MA,LPC —(970)353-5577 Counseling and Mediation Experience Psychotherapy Associates of Greeley,(Private Practice): • Individual and family therapy,families with delinquent adolescents, • Relationship enhancement groups,Career counseling, • Hypnotherapy for phobias and habit cessation, • Mediation in a variety of settings. Skilled in therapy, mediation, and custody evaluations. Licensed Professional Counselor in the State of Colorado University of Northern Colorado Counseling Center,(Therapist): • Individual therapy • Marriage and couples counseling, • Emergency assessment,intake interviewing,and crisis intervention, • Diagnosis,treatment planning,and interdisciplinary staffing. Skilled in diagnosis, treatment planning, and cognitive behavioral therapy. UNC Alternative Dispute Resolution Center,(Assistant to Director): • Assisted Director in budgeting,grant writing,and community education, • Team-taught classes in negotiation,mediation,and arbitration, • Assisted University Ombudsman in mediating cases involving university students and personnel. Skilled in establishing and maintain positive management/labor relations in a professional setting, and in ADR implementation. UNC Career Counseling Services,(Paid Intern): • Co-developed the Technical Assistance Center for Service Learning, • Co-wrote grant to bring AmeriCorp Volunteer Program to UNC, • Established and managed the UNC Community Service Learning Center, Experienced in implementation of Community Service Programming. Administrative and Agency Management Experience Youth Emancipation&Services,Inc,Executive Director • Founder and CEO supervising all aspects of agency management • Licensed Clinical Supervision • Provide daily organizational leadership Providing individualized therapeutic and residential services to a growing list of governmental entities and private clients. Alternative Homes for Youth,Vice President: • Supervised agency Program Directors, • Participated on Policy Committee, • Coordinated Initiatives in Strategic Planning and Continuous Quality Assurance, Experienced and skilled in organizational development and leadership. Alternative Homes for Youth,Program Director: • Managed the Greeley Youth Shelter,RTC,and Day Treatment Program, • Started the DYC Tracking Program,hired and trained the first staff, • Recruited,hired,trained and supervised a staff of 30 employees, including licensed clinical staff, • Promoted for excellence in program management. Skilled in clinical supervision,program management, and compliance with State RTC rules. 2 of 3 Resume of James P. Nelson,MA, LPC—(970)353-5577 • Education University of Northern Colorado, 1994: Master of Arts,Counseling,Secondary and Post-Secondary School Administration. Ph 7 Mediation Group,1993: Training in Alternative Dispute Resolution,Conflict Management,Negotiation,and Mediation. Franklin Institute,1986: Training in Series 6,7 and 22 Securities Dealer Licenses, Life Insurance Brokerage. Continuing Education,Various 1976 to 1991: Attended various courses and seminars in Business Management,Counseling,Conflict Resolution. University of Northern Colorado, 1975: Bachelor of Arts in Psychology,Bachelor of Arts in Cultural Anthropology, Minor in Business. Licenses and Affiliations Colorado Professional Counselor,License#1626 National Board for Certified Counselors,Certificate#37597 Strength Based Services International,Empowering youth through emphasis on,and development of their strengths,rather than on problems and weaknesses. References Lorena Fort,Executive Director Alternative Homes for Youth 9401 West 44th Ave Wheat Ridge,CO 80033 (303)940-5540 Ext. 103 James Rodman,MA,LMFT Clear Light Counseling and Consulting,LLC 2114 North Lincoln Ave,Suite 106 Loveland,CO 80538 Louise Schaefer,President-Board of Directors Youth Emancipation&Services,Inc 3400 16th Street,BLDG 6,Suite MM Greeley,CO 80634 3 of 3 Resume of James P. Nelson,MA, LPC—(970)353-5577 • Youth Emancipation &Services March 10, 2005 To Whom It May Concern, This is to certify that Youth Emancipation& Services, and Nelson, Wolf& Associates, it's principle employees, property, facilities and vehicles are insured according to the standards of Weld County Government for the purposes it has undertaken on behalf of the County, and that at the present time due to contracts currently in force, Weld County is a named Co-insured on all policies. A current declarations page is currently on file with the Business Office of the Department of Social Services. Sincerely, >1i James P.Nelson Executive Director 3400 16th Street, Bldg 3R•Greeley, CO 80634•tele: 970.353.5577•fax: 970.356.7280•www.griffinyes.org•email:gh@griffinyes.org SUPPLEMENTAL NARRATIVE TO RFP: EXHIBIT B CONDITIONS _ a Youth Emancipation &Services <;Q/ Judy Griego, Director t y'l Weld County Department of Social Services J 08 P.O. Box A Greeley, CO 80632 April 27, 2005 Re: RFP 05005: Lifeskills RFP 05010: Option B, Home Based Services RFP 05008: Intensive Mediation under Intensive Family Therapy Dear Ms. Griego, Thank you for opportunity to be of service to the Department again this year.We will be happy to abide by and fulfill the conditions of the contracts under the above named RFP's. As regards Condition#1. (Mediation);This is acceptable and will be observed as an ordinary ethical constraint. As regards Condition#2. (Workload Standards);As I am the only trained mediator in the office at the present time, and because of my other duties, I can only conduct one case each week. However,my personal assistant can help coordinate schedules and we now have access to an adequate meeting room. Therefore, I feel confident that we can conduct four(4)cases per month in a satisfactory manner. As regards the Condition(Lifeskills); After-hours visitation,my assumption is that most (if not all)these cases will occur after hours. We are therefore able to schedule visits and consultations Monday through Saturday at the convenience of the client up to 8:00 PM. We provide our therapists with cell phones and alternate taking emergency calls on a 24 hour/day, 7 day per week basis. I will need additional information from John Kruse as to the back-up documentation which you request in your letter of April 18, 2005. I will contact him this week and provide the information as soon as possible. 3400 16th Street, Bldg 3R•Greeley,CO 80634•tele:970.353.5577•fax:970.356.7280•www.griffinyes.org•email:gh@griflinyes.org Again,Thank You and the Commission for the opportunity to be of service. We look forward to working with you again this year. Sincerely, im P.Nelson MA, LPC Executive Director dDEPARTMENT OF SOCIAL SERVICES P.O.BOX A GREELEY, CO. 80632 Website:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Ilk VIIDc Child Support(970)352-6933 COLORADO April 18,2005 Jim Nelson,MA,LPC Youth Emancipation&Services,Inc./ Nelson,Wolf and Associates,P.C. 3400 16 Street,Bldg 7, Suite MM Greeley,CO 80634 Re: RFP 05005: Lifeskills RFP 05010: Option B,Home Based Services RFP 05008: Intensive Mediation under Intensive Family Therapy Dear Mr.Nelson: The purpose of this letter is to outline the results of the Bid process for PY 2005-2006 and to request written confirmation from you by Wednesday,April 27,2005. A. Results of the Bid Process for PY 2005-2006 • The Families,Youth and Children(FYC)Commission recommended approval of the bid,RFP 05010, Option B-Intensive Home Based Therapy for inclusion on our vendor list. • The Families,Youth and Children(FYC)Commission recommended approval of the bid,RFP 05008 Mediation under Intensive Family Therapy for inclusion on our vendor list with the following conditions. Condition#1 is applicable to all Intensive Mediation providers,while Condition#2 is specific to your program. Condition#1: If a consultation has occurred between a party to this action,and any party objects to the proposed mediator because of that consultation,the mediator shall remove himself/herself from performing the mediation. Condition#2:The provider will clarify"Workload Standards"as requested in the RFP. • The Families,Youth and Children(FYC)Commission recommended approval of the bid RFP 05005, Lifeskills for inclusion on our vendor list with the following condition for all Lifeskills providers. Condition: All providers must define their capacity to do after-hours visitation. • Review of Service Rate Computations for All Submitted Bids: Back-up documentation for cost sheets was not provided for all submitted bids. Page 2 Youth Emancipation&Services,Inc./Nelson Wolf&Associates/Results of Bid Process 2005-2006 B. Required Response by FYC Bidders Concerning FYC Commission Conditions. 1. FYC Commission Conditions: All conditions will be incorporated as part of your Bid and Notification of Financial Assistance Award(NOFAA).If you do not accept the condition(s),you will not be authorized as a vendor unless the FYC Commission and the Weld County Department of Social Services accept your mitigating circumstances.If you do not accept the condition,you must provide in writing reasons why.A meeting will be arranged to discuss your response.Your response to the above conditions will be incorporated in the Bid and Notification of Financial Assistance Award. 2. Unit of Service Rate Computations: You are requested to provide back-up documentation to John Kruse,Business Office Manager. You may contact him at extension 6530 if you have questions. The Weld County Department of Social Services is requesting your written response to the FYC Commission's conditions.Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O.Box A,Greeley,CO,80632,by Wednesday,April 27,2005,close of business. If you have questions concerning the above,please call Gloria Romansik at 352.1551,extension 6230. S' cerely, A. egoo, tor cc: Juan Lopez,Chair,FYC Commission Gloria Romansik,Social Services Administra or Hello