HomeMy WebLinkAbout20020712.tiff RESOLUTION
RE: APPROVE GENERAL ASSISTANCE AGREEMENT FOR SERVICES AND
AUTHORIZE CHAIR TO SIGN - CATHOLIC CHARITIES NORTHERN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a General Assistance Agreement for
Services between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Department of Social Services, and Catholic
Charities Northern, commencing January 1, 2002, and ending December 31, 2002, with further
terms and conditions being as stated in said agreement, and
WHEREAS, after review, the Board deems it advisable to approve said agreement, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the General Assistance
Agreement for Services between the County of Weld, State of Colorado, by and through the
Board of County Commissioners of Weld County, on behalf of the Department of Social
Services, and Catholic Charities Northern, be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreement.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 25th day of March, A.D., 2002, nunc pro tunc January 1, 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY COL RADO
ATTEST:
yata
Vaad, Cliael
Weld County Clerk to the Board
�p . ;} David E. �: g, Pro-Tem
BY: of mayr
Deputy Clerk to the Board 22/
M. J. Geile
Pls
-RED �� i(// vo
l a William H. Jerke
County Attorney EXCUSED
Robert D. Masden
Date of signature:
2002-0712
yi`4 HA0022
Contract No.: FY02-GA-400
GENERAL ASSISTANCE AGREEMENT FOR SERVICES
BETWEEN THE WELD COUNTY HOUSING AUTHORITY
AND CATHOLIC CHARITIES NORTHERN,
( ) Purchase of Vision Services Agreement
( ) Purchase of Dental Services Agreement
(X ) Purchase of Emergency Shelter Agreement
( ) Purchase of Prescription Services Agreement
(X ) Purchase of Case Management Services for the Homeless
Was this Agreement competitively procured?
( )Yes Date Procured
(X )No (Attach Waiver of Competitive Procurement for General
Assistance Agreements Form
This Agreement,made and entered into the S day of /Y/arrk,,2002 by and between the Board of County
Commissioners, on behalf of the Weld County Housing Authority, hereinafter referred to as "Housing Authority," and
"Catholic Charities Northern",hereinafter referred to as the"Contractor."
WITNESSETH
WHEREAS, required approval,clearance and coordination has been accomplished from and with appropriate
agencies;and
WHEREAS,the County of Weld,pursuant to the Weld County Home Rule
Charter,has provided general fund resources for General Assistance services to needy Weld County residents as identified by
Housing Authority;and
WHEREAS, the County of Weld has an approved plan to distribute shelter and Case Management Resources
provided under general fund resources;and
WHEREAS,the Contractor meets the definition for a shelter and serves the homeless,as defined by the Emergency
Shelter Grant regulations under the Department of Housing and Urban Development;and
WHEREAS,the Contractor meets the definition for a provider of case management for the homeless,as defined by
the Emergency Shelter Grant regulations under the Department of Housing and Urban Development;and
WHEREAS,Housing Authority desires to enter into an agreement with the Contractor to assist Housing Authority
in providing General Assistance services to eligible individuals.
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Contract No.: FY02-GA-400
NOW THEREFORE,in consideration of the premises,the parties hereto covenant and agree as follows:
1. Term
This Agreement shall become effective on January I,2002,upon proper execution of this Agreement and shall
expire December 31,2002. The Contractor agrees that time is essence in their performance of its obligations under
this Agreement,and that completion of the Project shall occur no later than the termination date of December 31,
2002.
2. Scope of Services
Services shall be provided by the Contractor to any person(s) eligible for General Assistance services in
compliance with Exhibit A"Scope of Services," a copy of which is attached and incorporated by reference.
3. Payment Schedule
a. Payment shall be made on the basis of Exhibit B, "Payment Schedule,"a copy of which is attached and
incorporated by reference.
The Agreement Budget shall establish the maximum reimbursement which will be paid from county funds
during the duration of this agreement.
b. The Contractor shall submit an itemized monthly billing to Social Services for all costs incurred puasuant
to Exhibit A of this Agreement in accordance with criteria established by Social Services. The Contractor
shall submit all itemized monthly billings to the Social Services no later than the tenth@0)day of the
month following the month the cost was incurred. Billings must be signed by the Contractor. Failure to
submit monthly billings in accordance with the terms of this agreement shall result in the Contractor's
forfeiture of all rights to be reimbursed for such expenses.
c. Payments to the Contractor shall be made monthly by Social Services upon receipt of such itemized
billings as required under Exhibits A and B.
d. Reimbursement of costs incurred pursuant to this Agreement is expressly contingent upon the availability
of Weld County funds to Social Services.
e. Social Services shall not be billed for, and reimbursement shall not be made for, time involved in
activities outside of those defined in Exhibit A. Work performed prior to the execution of this Contract
shall not be reimbursed or considered part of this Agreement.
4. Financial Management
At all times from the effective date of this Contract until completion of this Contract,the Contractor
shall comply with the administrative requirements,cost principles and other requirements set forth
in the Financial Management Manual adopted by the State of Colorado. The required annual audit
of all funds expended under General Assistance must conform to the Single Audit Act of 1984 and OMB
Circular A-128.
5. Payment Method
Unless otherwise provided in the Scope of Services and Payment Schedule:
a. the Contractor shall provide proper monthly invoices and verification of services performed for costs
incurred in the performance of the agreement.
b. Social Services may withhold any payment if the Contractor has failed to comply with the Financial
Management Requirements,program objectives,contractual terms,or reporting requirements.
Contract No.: FY02-GA-400
6. Assurances
The Contractor shall abide by all assurances as set forth in the attached Exhibit C,which is attached hereto and
incorporated herein by reference.
7. Compliance with Applicable Laws
At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and
state laws,orders,and all applicable standards,regulations,interpretations or guidelines issued pursuant thereto.
This includes the protection of the confidentiality of all applicant/recipient records,papers,documents,tapes and
any other materials that have been or may hereafter be established which relate to this Contract. The Contractor
acknowledges that the following laws are included:
-Title VI of the Civil Rights Act of 1964,42 U.S.C. Sections 2000d-1
a seq. and its implementing regulation,45 C.F.R.Part 80 et.seq.;
and
-Section 504 of the Rehabilitation Act of 1973,29 U.S.C. Section
794,and its implementing regulation,45 C.F.R.Part 84;and
-the Age Discrimination Act of 1975,42 U.S.C. Sections 6101 et. seq.
and its implementation regulation,45 C.F.R.Part 91;and
-Title VII of the Civil Rights Act of 1964;and
-the Age Discrimination in Employment Act of 1967;and
-the Equal Pay Act of 1963;and
-the Education Amendments of 1972;and
-Immigration Reform and Control Act of 1986,P.L.99-603;
and all regulations applicable to these laws prohibiting discrimination because of race,color,national origin,
and,sex,religion and handicap,including Acquired Immune Deficiency Syndrome(AIDS)or AIDS related
conditions,covered under Section 504 of the Rehabilitation Act of 1973,as amended,cited above. Included
of 45 C.F.R.Part 74 Appendix G 9,which requires that affirmative steps be taken to assure that small and
minority businesses are utilized,when possible,as sources of supplies,equipment,construction and services. This
assurance is given in consideration of and for the purpose of obtaining any and all federal and/or state financial
assistance. Any person who feels that s/he has been discriminated against has the right to file a complaint either
with the Colorado Department of Social Services or with the U.S.Department of Health and Human Services,
Office for Civil Rights.
8. Certifications
Contractor certifies that,at the time of entering into this Contract,it has currently in effect all necessary licenses,
approvals,insurance,etc.required to properly provide the services and/or supplies covered by this contract.
9. Monitoring and Evaluation
The Contractor and Social Services agree that monitoring and evaluation of the performance of this Agreement
shall be conducted by the Contractor and Social Services. The results of the monitoring and evaluation shall be
provided to the Board of Weld County Commissioners. The Contractor shall permit Social Services and any other
duly authorized agent or governmental agency,to monitor all activities conducted by the contractor pursuant to the
terms of this Agreement. As the monitoring agency may in its sole discretion deem necessary or appropriate,such
program data,special analyses,on-site checking,formal audit examinations,or any other reasonable procedures.
All such monitoring shall be performed in a manner that will not unduly interfere with agreement work.
Contract No: FY02-GA-400
10. Modification of Agreement
All modifications to this agreement shall be in writing and signed by both parties.
11. Remedies
The Director of Social Services or designee may exercise the following remedial actions should s/he find the
Contractor substantially failed to satisfy the scope of work found in this Agreement. Substantial failure to satisfy
the scope of work shall be defined to mean incorrect or improper activities or inaction by the Contractor. These
remedial actions are as follows:
• a. Withhold payment to the Contractor until the necessary services or corrections in performance are
satisfactorily completed;
b. Deny payment or recover reimbursement for those services or deliverables which have not been performed and
which due to circumstances caused by the Contractor cannot be performed or if performed would be of no
value to the Social Services. Denial of the amount of payment shall be reasonably related to the amount of
work or deliverables lost to Social Services;
c. incorrect payment to the Contractor due to omission,error,fraud,and/or defalcation shall be recovered from
Contractor by deduction from subsequent payments under this Agreement or other agreements between Social
Services and the Contractor,or by social Services as a debt due to Social Services or otherwise as provided by
law.
12. Representatives
For the purpose of this Agreement,the individuals identified below are hereby designated representatives of the
respective parties. Either party may from time to time designate in writing a new or substitute representative(s):
For Social Services: For the Contractor:
Greeley Weld Housing Authorities
Thomas Teixeira,Executive Director Ernest F. Giron Executive Director
Name Title Name Title
13. Notice
All notices required to be given by the parties hereunder shall be given by certified or registered mail to the
individuals at the addresses set forth below. Either party may from time to time designate in writing a substitute
person(s)or address to whom such notices shall be sent:
To: Social Services To:
Judy A. Griego.Director Robert Merz,Chairman
P.O.Box A 2500 1st Avenue
Greeley,CO 80631 Greeley.Colorado,CO 80631
14. Litigation
The Contractor shall promptly notify Social Services in the event that the Contractor learns of any actual litigation
in which it is a party defendant in a case which involves services provided under this Agreement. The Contractor,
within five(5)calendar days after being served with a summons,complaint,or other pleading which has been filed
in any federal or state court or administrative agency, shall deliver copies of such document(s) to the Social
Services' Director. The term "litigation" includes an assignment for the benefit of creditors, and filings in
bankruptcy,reorganization and/or foreclosure.
Contract No.: FY02-GA-400
15. Termination
This Agreement maybe terminated at any time by either party given thirty(30)days written notice and is subject to
the availability of funding.
16. Entire Agreement
This Agreement,together with all attachments hereto,constitutes the entire understanding between the parties
with respect to the subject matter hereof, and may not be changed or modified except as stated in Paragraph 9
herein.
IN WITNESS WHEREOF,the parties hereto have duly executed the Agreement as of the day,month,and year first above
written.
ATTEST: Il✓�' � �,
Weld County I a ' � BOARD OF COUNTY COMMISSIONERS
Clerk to the Board 18('1 ftr).„;)$..' WELD COUNTY,C LORADO
By: 7 s By:
Deputy Clerk F`J `..�,.` Glenn Vaad,
(a3/a5/aea4
APPR//OV�D AS TO FOFwJ•
��
L-� t CATHOLIC CHARITIES NORTHERN
County om y ///� f�
By: // c2'ealoy. i '�/f
Pte/
Robert Merz,Chairman dr
WELD COUNTY HOUSING AUTHORITY By:
Exec ive Director
F'
By. 'Czt� ^
Dire for
Contract No.: FY02-GA-400
EXHIBIT A
SCOPE OF SERVICES
1. General Scope of Services
Under the Emergency Shelter and Case Management Services administered by Social Services,the Contractor
agrees to participate in the program by providing:
a. Emergency shelter services to an individual or family who does not have a place to stay for the night and
does not have the financial resources to secure a place to stay.
b. Case management services to homeless families.
2. Eligible Recipients
Social Services shall be responsible for payment of:
a. Emergency shelter services provided by the Contractor to eligible recipients. Eligibility for such services
shall be within the admittance criteria established by the Contractor. The maximum days of
reimbursement by Social Services for services to the individual is thirty(30)days per incident.
b. Case management services to a homeless family eligible for such services shall consist of:
• 1. Families who intend to settle in Greeley or Weld County are eligible for case management
services and are in the shelter for at least five days are eligible for case management services.
The case manager will talk to with each family,explain services available and ask if the family
wishes to participate in case management. Families have the right to refuse case management
services. If families refuse case management services,the family is given a time limit on the
length of time that the family may stay at the shelter.Those families offered case management
services will be prioritized as follows depending on the case load of the case manager:
i. one or two parent families with children;
ii. couples without children;
di. single women;
iv. single men.
2. An assessment is completed with the family to determine needs,issues,and goals. A case
management plan is completed and issues are prioritized to best achieve the goals.Through the
assessment and case plan worked out with the family,we are able to best determine which
families might benefit from case management and the types of intervention that will best achieve
their goals.Families/individuals must be willing to meet twice a week with the case manager.
They must be willing to set goals,make a plan for self sufficiency and work toward reaching
those goals. They must consistency fulfill client responsibilities to remain in the case
management program. In order to document that all those in case management fulfill these
criteria for acceptance, a paragraph including the criteria will be added to the disclosure
statement which the case management participant must sign.
Contract No.: FY02-GA-400
EXHIBIT A Continued
c. The criteria established by the Contractor which will be used to comply with the seven basic client
responsibilities are as follows:
Abide by the rules of the program and facility
All clients at the time of intake are given the rules of the facility and asked to sign off
that they have read them. Rules are available in English and Spanish.If the client has
difficulty reading,the rules are read to them.Rules are enforced by staff and anyone
not observing rules is required to leave the shelter.This can be documented and fits
with the agency procedure.
ii. Meet with case manger
At the initial meeting with the case manager a schedule for further meetings is
established.In the case management plan,the need for meeting with the case manager
on an established basis is emphasized.The clients who continually fail to comply with
the meeting schedule are unable to continue in case management simply by the fact
that there is no cooperation and follow through with the plan.This will be documented
in the case file.
ii. Follow through with referrals
Referrals are generally a part of the case management plan.Clients must report back
to the case manager on the outcome of referrals.Failure to repeatedly follow results in
no implementation of the plan.Follow up on referrals is documented in the case file.
iv. Pursue Employment
Some clients may be employed when they arrive at the shelter and in that case this
would not apply. Other situations where it may not apply would be if the client is
enrolled in an educational program.
v. Look for Housing
Most clients do not have housing when they come to the shelter and this would not
apply.In some case,the client may already have made arrangements for housing,but it
may not be available for a week or up to a month.In these cases,it will not apply.
vi. Provide Documentation/Information and Ensure Updated Information/Change in
Status.
Clients as part of the case management plan are required to keep the case manager
up to date on pertinent information.
vii Be Drua Free/Alcohol Free
This will be determined by the most accurate assessment of the case manager.
Alcohol/drugs are not allowed in the shelter. If a client is suspected of having an
alcohol or drug problem,the client is referred for treatment.
Contract No.: FY02-GA-400
EXHIBIT A Continued
3. Performance Goals
The Contractor shall meet the overall performance standard as established in the ESG plans.The Contractor shall
meet specific performance goals as follows:
A. Provide 12,000 nights of shelter and 24,000 meals for 1,150 homeless people including 100
families.
1) Increase the safety and sanitation of the shelter.
- 2) Implement the Quality Assurance Program.
3) Work with churches and agencies to increase awareness of issues.
B. Assist homeless families and individuals in moving toward self-sufficiency.
1) Continue case management services to Weld Information and Referral Services and
Weld County Job Service
2) Work with 40 families each year on a case management plan.
3) Provide follow-up services for families participating in case management after they
have left the shelter.
C. Develop adequate resources to continue shelter services
1) Continue to document and report shelter and case management statistics
2) Work with Weld County, City of Greeley, United Way, Interagency Strategic Planning
Committee and shelter providers to develop ways to generate revenue to operate the shelter
3) Develop financial support through grant writing and continued contact with organizations
and businesses in the community.
4) Have two fund raising efforts during the year.
5) Continue to develop in-kind resources.
Contract No.: FY02-GA-400
EXHIBIT B
PAYMENT SCHEDULE
1. Funding and Method of Payment
Social Services agrees to reimburse to the Contractor,in consideration for the work and services performed,a total
amount not to exceed Seventeen thousand five hundred fifty one dollars($17,551.00) through the Weld County
General Assistance Program. The allocation is broken down into two categories as follows:
a. Shelter reimbursement and maximum funding level of Twelve thousand nine hundred twenty-six dollars
($12,926);and
b. Case management reimbursement and maximum funding level of Four thousand six hundred twenty-five
dollars ($4,625.00).
Expenses incurred by the Contractor,in association with said project prior to the term of this Agreement,are not
eligible General Assistance expenditures and shall not be reimbursed by Social Services. Payment pursuant to this
Contract, if Weld County funds, whether in whole or in part, is subject to and contingent upon the continuing
availability of Weld County funds for the purposed hereof. In the event that said funds,or any part thereof,become
unavailable as determined by Social Services,Social Services may immediately terminate this Contractor amend it
accordingly.
2. Fees for Services
a. Fees for services shall be charged by an individual in accordance with criteria set for in Exhibit A.
Emergency shelter services shall be limited to a maximum stay of thirty(30)days per incident.
b. Prompt billing for completed services is imperative. No authorizations shall be made for billings
submitted more than 120 days after the date of service.
c. The maximum reimbursement rate under the agreement shall be the sum of$13.75 per individual per
night shelter care and$327.00 per unit cost for case management of a homeless family.
d. The Contractor agrees to pursue available resources from the client that may be available to alleviate the
need for general assistance.
e. The Contractor agrees to not pursue general assistance for any person who has sufficient resources to
alleviate the need for general assistance.
3. Submittal of Reimbursement Forms
Billings for payment shall be submitted to the Weld County Housing Authority,P.O.Box 130,Greeley,Colorado
80632. When submitting billings for payment, the Contractor shall itemize all costs according to the
reimbursement form provided by Social Services. The Contractor must,in the billing statement,include client
name,eligibility code,Social Security Number,date of arrival,date of departure,total days housed and the number
of children. Failure to comply with these provisions shall result in disapproval of the charges by Social Services.
Contract No.: FY02-GA-400
EXHIBIT C
ASSURANCES
I. The Contractor agrees it is an independent contractor and that its officers and employees do not become employees
of Weld County,nor are they entitled to any employee benefits as Weld County employees,as the result of the
execution of this Agreement.
2. Weld County,the Board of County Commissioners of Weld County,its officers and employees,shall not be held
liable for injuries or damages caused by any negligent acts or omissions of Contractor or its employees,volunteers,
or agents while performing duties as described in this Agreement. Contractor shall indemnify,defend,and hold
harmless Weld County,the Board of County Commissioners of Weld County,its employees,volunteers,and agents.
The Contractor shall provide adequate liability and worker's compensation insurance for all its employees,
volunteers,and agents engaged in the performance of the Agreement upon request,the Contractor shall provide
Social Services with the acceptable evidence that such coverage is in effect.
3. No portion of this Agreement shall be deemed to constitute a waiver of any immunities the parties or their officers
or employees may possess,nor shall any portion of this Agreement be deemed to have treated a duty of care with
espect to any persons not a party to this Agreement.
4. No portion of this Agreement shall be deemed to create an obligation on the part of the County of Weld,State of
Colorado,to expend funds not otherwise appropriated in each succeeding year.
5. If any section, subsections,paragraph, sentence, clause,or phrase of this Agreement is for any reason held or
decided to be unconstitutional, such decision shall not effect the validity of the remaining portions. The parties
hereto declare that they would have entered into this Agreement and each and every section,subsection,paragraph,
sentence,clause,and phrase thereof irrespective of the fact that any one or more sections,subsections,paragraphs,
sentences,clauses,or phrases might be declared to be unconstitutional or invalid.
6. No officer, member or employee of Weld County and no member of their governing bodies shall have any
pecuniary interest,direct or indirect,in the approved Agreement or the proceeds thereof.
7. The Contractor assures that they will comply with the Title VI of the Civil Rights Act of 1986 and that no person
shall,on the grounds of race,creed,color,sex,or national origin,be excluded from participation in,be denied the
benefits of,or be otherwise subjected to discrimination under this approved Agreement.
8. The Contractor assures that sufficient,auditable,and otherwise adequate records that will provide accurate,
current,separate,and complete disclosure of the status of the funds received under the Agreement are maintained
for three(3)years or the completion and resolution of an audit. Such records shall be sufficient to allow authorized
local,Federal,and State auditors and representatives to audit and monitor the Contractor.
9. All such records,documents,communications,and other materials shall be the property of Social Services and shall
be maintained by the Contractor,in a central location and custodian,in behalf of Social Services,for a period of
three(3)years from the date of final payment under this Contract,or for such further period as may be necessary to
resolve any matters which may be pending,or until an audit has been completed with the following qualification: If
an audit by or on behalf of the federal and/or state government has begun but is not completed at the end of the
three(3)year period,or if audit findings have not been resolved after a three(3)year period,the materials shall be
retained until the resolution of the audit finding.
10. The Contractor assures that authorized local,federal and state auditors and representatives shall,during business
hours,have access to inspect any copy records,and shall be allowed to monitor and review through on-site visits,
all contract activities, supported with funds under this Agreement to ensure compliance with the terms of this
Agreement. Contracting parties agree that monitoring and evaluation of the performance of the Agreement shall be
conducted by appropriate funding sources. The results of the monitoring and evaluation activities shall be provided
to the appropriate and interested parties.
11. This Agreement shall be binding upon the parties hereto,their successors,heirs,legal representatives,and assigns.
The Contractor or Social Services may not assign any of its rights or obligations hereunder without the prior
written consent of both parties.
Contract No.: FY02-GA-400
Exhibit C(Continued)
12. The Contractor certifies that Federal appropriated funds have not been paid or will be paid,by or on behalf of the
Contractor,to any person for influencing or attempting to influence an officer or employee of an agency,a Member
of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the
awarding of any Federal contract,the making of any federal grant,the making of any federal loan,the entering into
of any cooperative agreement,and the extension,continuation,renewal,amendment,or modification of any Federal
contract,loan,grant,or cooperative agreement.
13. The Contractor assures that it will fully comply with the General Assistance Program regulation promulgated,and
all other applicable federal and state laws,rules and regulations. The Contractor understands that the source of
funds to be used under this Agreement is: General Assistance Funds.
14. The Contractor assures and certifies that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by a federal department or agency.
b. Have not, within a three-year period of preceding this Agreement,been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain,or performing a public(federal, state,or local)transaction or contract
under a public transaction;violation of federal or state antitrust statutes or commission of embezzlement,
theft,forgery,bribery,falsification or destruction of records,making false statements,or receiving stolen
property;
c. Are not presently indicted for or otherwise criminally or civilly charged by a government entity
(federal,state,or local)with commission of any of the offenses enumerated in paragraph 11(b)of this
certification;and
d. Have not within a three-year period preceding this Agreement, had one or more public transactions
(federal,state,and local)terminated for cause or default.
15. The Appearance of Conflict of Interest applies to the relationship of a contractor with Social Services when the
Contractor also maintains a relationship with a third party and the two relationships are in opposition. In order to
create the appearance of a conflict of interest,it is not necessary for the contractor to gain flour knowledge ofthese
opposing interests. It is only necessary that the contractor know that the two relationships are in opposition.
During the term of the Contract the Contractor shall not enter any third party relationship that gives the appearance
of creating a conflict of interest. Upon learning of an existing appearance of a conflict of interest situation,the
Contractor shall submit to Social Services, a full disclosure statement setting forth the details that create the
appearance of a conflict of interest. Failure to promptly submit a disclosure statement required by this paragraph
shall constitute grounds for Social Services'termination,for cause,of its contract with the Contractor.
16. Contractor shall protect the confidentiality of all applicant records and other materials that are maintained in
accordance with this Contract. Except for purposes directly connected the administration of the General Assistance
Program, no information about or obtained from any applicant/recipient in possession of Contractor shall be
disclosed in a form identifiable with the applicant/recipient or a minor's parent or guardian. Contractor shall have
written policies governing access to,duplication and dissemination of,all such information. Contractor shall advise
its employees, agents and subcontractors, if any, that they are subject to these confidentiality requirements.
Contractor shall provide its employees,agents, and subcontractors,if any,with a copy or written explanation of
these confidentiality requirements before access to confidential data is permitted.
17. Proprietary information for the purposes of this contract is information relating to a party's research,development,
trade secrets,business affairs,internal operations and management procedures and those of its customers,clients or
affiliates,but does not include information(1)lawfully obtained from third parties,(2)that which is in the public
domain,or(3)that which is developed independently.
Neither party shall use or disclose directly or indirectly without prior written authorization any proprietary
information concerning the other party obtained as a result of this Contract. Any proprietary information removed
from the State's site by the Contractor in the course of providing services under this Contract will be accorded at
least the same precautions as are employed by the Contractor for similar information in the course of its own
Contract No.: FY02-GA-400
March 5,2001
Mr.Ernest Giron Division Director
Catholic Charities/Northern
460 Linden Center Drive
Fort Collins,CO 80524
Dear Mr. Giron:
Congratulations!. Your agency has been awarded a total of Seventeen thousand five hundred fifty-one dollars through the
Weld County General Assistance Program. The allocation is broken down into two categories as follows:
a. Shelter reimbursement and maximum funding level of Twelve thousand nine hundred twenty-six dollars
($12,926.00)and
b. Case management reimbursement and maximum funding level of Four thousand six hundred twenty-five
dollars($4,625.00).
Enclosed are three(3)copies of your General Assistance Contract for the calendar year 2001.
If the contract is satisfactory,please have each copy signed by you and your Board President,and return all three copies to
our office no later than March 22,2001.
Please call me if you have any questions at 346-7600 ext.6551.
Sincerely,
Christie Henderson
Assistant Director
Contract No.: FY02-GA-400
April 9,20W
Mr.Ernest Giron Division Director
Catholic Community Services Northern
460 Linden Center Drive
Fort Collins,CO 80524
Dear Mr. Giron:
Your copy of the executed Homeless Case Management General Assistance Contract for 2001 is enclosed.
Just a reminder that the maximum amount to be reimbursed is through the Weld County General Assistance Program is
$16,991.00. The allocation is broken down into two categories as follows:
a. Shelter reimbursement and maximum funding level of$13,317..00 and
b. Case management reimbursement and maximum funding level of$3,674.00.
The maximum amount to be reimbursed for shelter costs is$13.75 per shelter night.The maximum amount to be reimbursed
for case management is$327.00 per household. Reimbursment requests must contain a breakdown of the clients served and
the amount billed based on thre appropriate rate.
Please call me if you have any questions at 346-7660 ext. 6540
Sincerely,
Thomas Teixeira
Executive Director
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