HomeMy WebLinkAbout20021668.tiff RESOLUTION
RE: APPROVE REVISION TO OPERATIONS MANUAL, SECTION 6.000, COLORADO
WORKS IN WELD COUNTY AND CHILD CARE POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Revision to Section 6.000, Colorado
Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual, and
WHEREAS, after review, the Board deems it advisable to approve said revision, a copy
of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the Revision to Section 6.000,
Colorado Works in Weld County and Child Care Policies and Procedures for the Weld County
Department of Social Services Operations Manual be, and hereby is, approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 26th day of June, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: Lk, P. EXCUSED
Glen ad, C air
Weld County Clerk to tht o • $t$
David E. L /, Pro-Tern
BY: /.e . • ���r_„ .
Deputy Clerk to the B i QJ 1'\
��►� M. J. Gei e
APP D RM: i /7 AA,
William H. Jerke
un me EXCUSED DATE OF SIGNING (AYE)
Robert D. Masden
Date of signature: Vi/
/`C SS 2002-1668
c SS0029
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
ip
WEBSITE:www.co.weld.co.us
Administration and Public Assistace(970)352- 931
OChlld Suppnort(970)352-66933CO ORA �
. MEMORANDUM
iJV a�i/ TO: Glenn Vaad, Chair Date: June 24, 2002
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services_ A,I,x C t, or
RE: Revision to Section 6.000, Colorado Works in Weld County and
Child Care Policies and Procedures, Weld County Department of
Social Services Operations Manual
Enclosed for Board approval is a revision to Section 6.000, Colorado Works in Weld
County and Child Care Policies and Procedures, Weld County Department of Social
Services Operations Manual. These revisions were reviewed at the Board's Work
Sessions of June 5, 2002, and June 19, 2002.
The revisions are to add Section 6.030, Community Resources Investment Assistance,
and becomes a part of Weld County's Colorado Works Plan, and to revise Section 6.009,
Participant Sanctions or other Assistance and Separate County Diversion, as
follows:
1. Sections 6.030 through 6.031, Community Resources Investment Assistance,
and Definition and Legal Basis. The section provides authorization to the
Department to fund projects approved by the Board under Section 26-2-707.5 of
State Statutes.
2. Sections 6.032 through 6.032.7, Direct Care Provider Career Path Program
with Aims Community College. The section provides authorization to the
Department to fund a specific health education project under Aims Community
College. The Board previously authorized the project for$300,000 and approved
the Agreement between the Department and Aims Community College for this
purpose.
3. Sections 6.033 through 6.033.7,Information and Referral Program with
United Way of Weld County. The section provides authorization to the
Department to fund an information and referral program or Helpline under United
Way of Weld County. The Board previously authorized the project for$36,00 to
meet the County's three-year commitment to the project.
2002-1668
MEMORANDUM Page 2
June 24, 2002
4. Sections 6.034 through 6.034.7, Transportation Services with the Weld
County Division of Human Services. The section provides authorization to the
Department to provide an intra-County transfer of funds to the Weld County
Division of Human Services. The Board previously authorized the project for
$200,000 to fund transportation needs of working Head Start and Migrant Head
Start Families and families under the Emergency Assistance Program (Child
Welfare Program).
5. Sections 6.035 through 6.035.7, Multidisciplinary Youth Assessment Team
and Program. The section provides authorization to the Department to fund a
Multidisciplinary Youth Assessment Team and Program. The Board previously
authorized the project for $320,000 to fund program development services with
North Range Behavioral Health, Island Grove Regional Treatment Center,
District Attorney, and the Weld County Division of Human Services.
6. Section 6.009.4, Clothing Assistance for Women through Leanna's Closet, a
Project of The Women's Fund of Weld County. The section provides
authorization to the Department to reimburse Leanna's Closet for clothing on
behalf of Colorado Works women seeking or maintaining employment.
If you have any questions, please telephone me at extension 6510.
Colorado Works in Weld County and Child Care Policies and Procedures
6.030 Community Resources Investment Assistance
Added 6/10/02
6.031 Definition and Legal Basis
Under Section 26-2-707.5, Community Resources Investment Assistance, Colorado
State Statutes,the Depai Intent may use Colorado Works funds to invest in the
development of community resources that support the purposes of the federal"Personal
Responsibility and Work Opportunity Reconciliation Act", Public Law 104-193, and that
are designed to assist eligible applicants or participants under Sections 26-2-706 or 26-2-
707. An eligible applicant or participant may receive benefits or services from such
community resource without completing a Colorado Work application pursuant to Section
26-2-106, or a written agreement pursuant to Section 26-2-707 (1)(d), or an individual
responsibility contact pursuant to Section 26-2-708(2). However,the Department may
require such applications, written agreements, and individual responsibility contracts in its
contracting procedures.
6.031.1 County's Dispute Resolution Process
The Department will provide, as appropriate, information to participants regarding rights
to fair hearings as required under Section 3.840 of the Colorado Department of Human
Services Staff Manual Volume 3, Income Maintenance, and 6.011.12,B, and Exhibit I.
6.032 Direct Care Provider Career Path Program with Aims Community College
Added 6/10/02
6.032.1 General Organization
The Direct Care Provider Career Path Program involves three major entities as follows:
A. The Weld County Department of Social Services (Department)
B. Aims Community College (Aims): Aims is the vocational and community college
system of Weld County.
C. The Weld County Work Force Development Board(Work Force Development
Board): The Work Force Development Board is an advisory committee to the
Board of County Commissioners, as the Board of Social Services, and the Weld
County Division of Human Services. The Weld County Division of Human
Services is the One-Stop Employment Center for Weld County.
6.032.2 General Description
A. Through a Direct Care Provider Career Path Program, Aims is developing health
programs in the areas of medical office technology,nurse aide expansion,
practical nursing and surgical technology programs through a three-year phase-in
plan. A Direct Care Provider Career Path Program is in the interest of health care
providers and entry-level workers, including Colorado Works Program applicants
and recipients.Nursing and entry-level health care staffing shortages for long-term
and acute care providers,hospitals, and other health care providers are reaching a
critical point in Colorado including Weld County. The recruitment and retention
Colorado Works in Weld County and Child Care Policies and Procedures
of trained and capable direct care workers among health care providers are at a
crisis state in Colorado.
B. The Department wishes to assist eligible Colorado Works Program applicants and
recipients in obtaining educational and training access to entry-level health care
positions and increasing their earning potential through a Direct Care Provider
Career Path Program and through a three-year phase-in plan.
C. The Work Force Development Board has determined that it is appropriate and
advisable to:
1) Develop a direct care provider career path tailored to encourage
individuals entering the labor market into this important and satisfying
career and to better reward such individuals as their skill levels increase;
and
2) Enhance education and training opportunities in the direct care field and
to increase accessibility to such education and training in Weld County, as
well as to improve outreach to individuals with language and other
barriers to such education and training; and
3) Establish a collaborative environment among institutions of the
University of Northern Colorado, Aims Community College, Weld
County Division of Human Services, the Weld County Department of
Social Services, Banner Health Care, and other potential health care
employers to improve communication among such stakeholders, and
ultimately to place more individuals in and stabilize the field of direct
care through the successful development and implementation of a direct
care provider career path; and
D. The Department wishes to invest in Aims' development of a Direct Care Provider
Career recipients under Aims' three-year phase-in plan.
6.032.3 Eligibility Criteria
A. Youth who are foster care/adopt children and are IV-E eligible under TANF and
are placed in the County Certified Foster Care Homes and Group Homes and are
emancipating from the Child Welfare System through the ALIVE—E Program; or
B. Adults who are applicants of or receiving TANF,Medicaid, and Food Stamps and
have incomes below 185%of poverty level; or
C. Adults who are non-custodial parents and are unemployed or underemployed and
have incomes below 185%of poverty level.
6.032.4 Functions of the Department
A. The Department will be responsible for identifying and referring adults and youth
who are eligible to be served by Aims.
Colorado Works in Weld County and Child Care Policies and Procedures
B. Department, through its voting participation in the Work Force Development
Board, will assist in the development of outcomes for the program.
6.032.5 Functions of Aims
A. Aims will develop a health education program, through a multi-phased approach
that encompasses the designing and planning for medical office,nurse aide
expansion,practical nurse and surgical technology programs. The multi-phases
include:
1. Phase I—Year 1 (June 2, 2002 through September 3, 2003): Aims will
expand the size and scope of the Nurse Aide Program, Develop,through
initial efforts, other technologies of medical office,practical nurse, and
surgical programs.
2. Phase H—Year 2 and 3 (September 4, 2003 through September 3, 2005):
Aims will continue its development of medical office,practical nurse, and
surgical programs and evaluation component.
3. Phase III—Year 4 (September 4, 2005 through September 3, 2006):
Aims will finalize the development of medical office,practical nurse, and
surgical programs and evaluation component. Aims' analysis of the
health programs will be initiated.
B. Aims will enroll a minimum of 18%of participants quarterly, or as designed, in
health programs instruction, when instruction begins on September 3, 2003, and
for each succeeding years as identified under Phase II.
C. Aims will assist in the retention and success of participants by offering, at no
charge, to:
1. Single parents, through a Perkins and Foundation partnership program,
support services, single parent programming, and some free study group
babysitting:
2. Youth an exploratory experience to introduce them to the promise of
health careers through intensive, exploratory experiences and to
emphasize the need of adequate math and science preparation:
3. All participants a learning environment through multipurpose
instructional lab that provides a wide variety of learning styles that will
enhance the learning capacity of various types of learners:
4. All participants access to employment a the completion of each certificate
of the career path stages and allow these participants to advance to higher-
level health careers as they may wish or are prepared for.
D. Aims will assist those students who qualify with student financial aid, which
Colorado Works in Weld County and Child Care Policies and Procedures
would be scholarships or grants, excluding institutional grants. The target of
providing student financial aid is 18-20%.
E. Aims will accept the final responsibility,both fiscally and administratively, in
developing and implementing the Direct Care Provider Career Path Program.
F. Aims will work with the Department to enhance the academic and occupational
skills of Colorado Works applicants and recipients as identified and referred by
Social Services and the placement and earning capacity of Colorado Works
applicants and recipients in direct care provider fields.
6.032.6 Functions of Work Force Development Board
A. The Work Force Development Board will guide, oversee, and evaluate the
implementation of the health education program.
B. At a minimum,the Work Force Development Board will:
1. Establish by September 3, 2002, and review quarterly outcome measures
for each target group identified in Section 6.032.3 of the Operations
Manual.
2. Establish by September 3, 2002, adult and youth standards equivalent to
those standards established by the Weld County Work Force
Development Board for the Workforce Investment Act including, but not
limited to, outcome measures for the number employed after training,
wage gave at six months,rotation in employment at six months.
6.032.7 Investment Authority for the Direct Care Provider Career Path Program with Aims
Community College
A. The Department will pay Aims an amount not to exceed $300,000 for a period
ending June 30, 2002, to pay for a portion of the start-up development under the
three-year phase-in plan. The start-up fee for the project constitutes 18%of the
total funding for Phase I and II of three-year phase-in plan.
B. If Aims is not able to initiate the Direct Care Provider Career Path Program by
September 3, 2003 and/or meet the planned enrollment schedule under Phase II,
Aims will return to the Department a proportional cash amount of the investment
as follows:
1. If Aims is unable to initiate the program by September 3, 2003, Aims will
return $200,000 to the Department.
2. If Aims is unable to meet the enrollment target identified in 6.032.5, B,
by September 3, 2004,Aims will return$50,000 to the Department.
3. If Aims is unable to meet the enrollment target identified in 6.032.5, B,
by September 3, 2005, Aims will return$50,000 to the Department.
C. Aims will bill the Depar tuent for the start up development before June 30, 2002.
Colorado Works in Weld County and Child Care Policies and Procedures
6.033 Information and Referral Program with United Way of Weld County
Added 6/10/02
6.033.1 General Organization
The Information and Referral Program involves three major entities as follows:
A. The Weld County Department of Social Services(Department)
B. United Way of Weld County(United Way): United Way is the Weld County
affiliate of the national United Way Network.
C. United Way of Weld County Board of Directors(United Way Board): The
United Way Board is 501(c) (3)Board of Directors that oversees Untied Way.
6.033.2 General Description
A. United Way has developed a funding and collaborative environment regarding
Information and referral services among institutions of Aims Community College,
the Weld County Department of Social Services, Centennial Board of Cooperative
Education Services (BOCES),North Colorado Medical Center Foundation,North
Colorado Medical Center, Inc., The Community Foundation, and Weld County
School District 6; and
B. United Way and the Department consider information and referral services as
critical to the well being of Weld County's low-income families to connect to
appropriate health, social, educational, employment and other related services
throughout Weld County.
C. United Way has a three-year plan to enhance, improve and develop information
and referral services through a call center, website and electronic directories for
the benefit of employers, agencies, and the Weld County citizenry.
D. The Department wishes to assist eligible Colorado Works Program applicants and
recipients through a comprehensive information and referral system to access
appropriate social, health, educational, employment, and related services.
6.033.3 Eligibility Criteria
A. Families who are applicants of or receiving TANF, Medicaid, and Food Stamps,
have incomes below 185% of poverty level, and are residents of Weld County.
B. Families who are unemployed or underemployed,have incomes below 185%of
poverty level, and are residents of Weld County.
Colorado Works in Weld County and Child Care Policies and Procedures
6.033.4 Functions of the Department
A. The Department will be responsible for identifying families who are eligible to be
served by United Way.
6.033.5 Functions of United Way
A. United Way, through its leadership,will continue in its development of a
collaborative environment among stakeholders as described in 6.033.2, A., in
developing an information and referral system. This environment will encompass
the design and planning effort among participating agencies, employers, and
citizens.
B. United Way is utilizing a multi-phased approach to build programs while
addressing the information and referral needs of the community. The phases are
described as follows and includes:
1. Phase I—Start-up or Year 1 (June 1, 2002 through September 30,2002):
United Way will present by September 30, 2002, to the Department a
finalized plan including outcomes for the information and referral system
as required under 6.033.5 of the Operations Manual.
2. Phase II—Year 2 (July 1,2002 through June 30, 2003): United Way will
expand the size and scope of the information and referrals system,
develop an effective marketing effort to Colorado Works applicants and
recipients, and increase the use participation of stakeholders and Colorado
Works applicants and recipients in the use of the system.
3. Phase III—Year 3 (June 1, 2003 through June 30, 2004): United Way
will finalize its development of the information and referral program.
C. United Way will document that a minimum of 15%of those customers served
yearly through United Way's information and referral system are
Colorado Works applicants and recipients as follows:
a) 240 or 15%of 1600 call center inquiries for a period ending June 30,
2003 with an increase of 20% for a period ending June 30, 2004.
b) 5%increase in web site inquiries for a period ending June 30, 2003, with
an additional increase of 5% in web inquiries for a period ending June 30,
2004.
D. United Way will market the information and referral system to Colorado Works
applicants and recipients through Social Services including a yearly survey to
obtain market information and identify usage satisfaction and dissatisfaction with
the system.
E. United Way will incorporate changes including bicultural/bilingual services, if
Colorado Works in Weld County and Child Care Policies and Procedures
necessary and appropriate, as requested by Colorado Works applicants and
recipients as a result of the yearly survey. Information of 240 (15%)of 1600 call
center calls (HelpLine calls)of Colorado Works participants yearly.
F. United Way will provide training to the Department and Colorado Works
applicants and recipients as deemed necessary by United Way and the
Department.
G. United Way will accept the final responsibility,both fiscally and administratively,
in developing and implementing the information and referral program to meet the
needs of Weld County's low-income families, agencies, and employers.
H. United Way will work with the Department to enhance information and referral
access of Colorado Works applicants and recipients as identified by Social
Services and to increase the number of Colorado Works applicants and recipients
in using the information and referral system.
6.033.6 Functions of United Way Board
A. United Way Board will guide, oversee, and evaluate the implementation of the
information and referral program by ensuring that United Way performs its duties
set forth in Section 6.033.5 above.
B. At a minimum,the United Way Board will:
1. Establish by September 3, 2002, and review quarterly outcome measures
for each target group.
2. Establish by September 3, 2002, information and referral standards
equivalent to national or statewide norms including, but not limited to,
increase participation of the numbers of low-income families utilizing the
system.
3. Determine the methodology by which the Contractor will document, at a
minimum,participation usage of the call center or HelpLine and the web
site by Colorado Works applicants and recipients.
6.033.7 Investment Authority for the Information and Referral Program with United Way
A. The Department will pay United Way an amount not to exceed $36,000 for a
period ending June 30, 2002, to pay for a portion of the start-up development
under the three-year phase-in plan. The start-up fee for the project constitutes
15% of the total funding for Phase II through III of three-year phase-in plan. The
total funding for the project is $252,000 for the three-year phase-in plan with the
Department contributing 15%or$36,000 for the project.
B. If United Way is not able to complete the Start-up Phase by September 30, 2002,
and/or meet the planned participation schedule under Phase II and Phase III,
United Way agrees to return to the Department a proportional cash amount of the
investment as follows:
Colorado Works in Weld County and Child Care Policies and Procedures
1. If United Way is not able to complete the Start-up Phase by September
30, 2002,Untied Way will return$12,000 to the Department.
2. If United Way is not able to meet the planned use of the program as
described in 6.032.5, C,by June 30, 2003, United Way will return
$12,000 to the Department.
3. If United Way is not able to meet the planned use of the program as
described in 6.032.5, C. By June 30, 2004, United Way will return
$12,000 to the Department.
C. United Way will bill the Department for the start up development before June 30,
2002.
Colorado Works in Weld County and Child Care Policies and Procedures
6.034 Transportation Assistance for Working Migrant Head Start and Head Start
Families and Other Colorado Works Families
6.034.1 General Organization
Transportation assistance for working Migrant Head Start and Head Start families and
other Colorado Works families involved two county departments and a county advisory
committee as follows:
A. The Weld County Department of Social Services (Depai huent).
B. The Weld County Division of Human Services (Human Services)on behalf of
Mini-Bus Transportation (Mini-Bus)and the Family Educational Network of
Weld County(FENWC). The Weld County Division of Human Services is the
One-Stop Employment Center for Weld County.
C. The Weld County Human Services Committee(Human Services Committee),
which is an advisory committee to Human Services and the Board of County
Commissioners.
6.034.2 General Description
A. Rural transportation access in Weld County, which encompasses a 4,002 square
mile area, is crucial to working parents and their families.
B. Human Services administers two major programs as follows:
1. Mini-Bus that provides rural transportation for seniors and rural/urban
transportation for Migrant Head Start and Head Start families.
2. FENWC that determines eligibility for participation in the Migrant Head
Start and Head Start Programs and provides teaching and family support
to eligible children and families of Weld County.
C. Human Services and the Department wish to enhance the transportation access for
working parents who primarily reside in the rural areas of Weld County for
purposes of:
1. Obtaining and retaining employment and child care services.
2. Ensuring access to a quality and safe transportation system, especially for
children.
4. Increasing the access of working adults who require transportation to work
sites.
D. Human Services and the Department wish to build transportation access for
families eligible for Emergency Assistance Program under Sections 6.009.3 and
6.027.4 for purpose of:
Colorado Works in Weld County and Child Care Policies and Procedures
1. Obtaining and retaining placement, adoption, and other family
preservation services.
2. Ensuring access to a quality and safe transportation system, especially for
children and youth.
E. Actual child care services nor reimbursement of such will be allowed under 6.034
of the Department's Operations Manual.
6.034.3 Eligibility Criteria
A. Working adults with children who are eligible in accordance with Section
3.904,A, 4 of the Colorado Department of Human Services Staff Manual Volume
3, that allows counties to accept the Head Start application in lieu of the Low-
Income Child Care application for those children enrolled in the Head Start
Program.
B. Working adults with children who are applicants and recipients of Colorado
Works and referred by the Department.
C. Families who meet the eligibility criteria as defined in Secions 6.009.3 and
6.027.4 and referred by the Department.
6.034.4 Functions of the Department
A. The Department will assist, at the request of the Human Services Advisory Board
and Human Services, in the development of outcomes for the program.
B. The Department will be responsible for identifying and referring eligible
1. Working adults with children who need transportation assistance to the
work site and to child care providers; and
2. Families who need placement, adoption, and other family preservation
services.
6.034.5 Functions of Human Services
A. Human Services, through FENWC, shall conduct eligibility determination for
transportation assistance under the Colorado Child Care Assistance Program
according to 6.034.3,A, of the Department's Operations Manual and accept
referrals from the Department according to 6.034.3,B, of the Department's
Operations Manual. This eligibility determination will be reported quarterly to the
Department as part of Human Services' responsibility to provide a sample/survey
to identify the proportion of families served who are eligible according to Section
6.034.3.
B. Human Services, through Mini-Bus, shall transport at a minimum of:
1. 49.5%of those children or working adults, according to 6.034 of the
Department's Operations Manual, who are in need of transportation
Colorado Works in Weld County and Child Care Policies and Procedures
2. assistance to child care or to a work site for a period ending June 30,
2003, and 54%by the end of June 30, 2004.
C. Human Services will enhance its transportation assistance system to meet the
transportation access needs for working parents who primarily reside in the rural
areas of Weld County by increasing their ridership by 5%by the end of June 30,
2004.
1. Assisting working parents obtain and retain employment and child care
services.
2. Ensuring access to a quality and safe transportation system, especially for
children.
3. Increasing the access of working adults who require transportation to
work sites.
D. Human Services will build transportation assistance for families who need
transportation access by including their ridership of up to 100,000 total miles
provided by Human Services by the end of June 30, 2004, and for the purposes of
transport to:
1. Place youth and/or children in out of home placements outside of the
Greeley area.
2. Place youth and/or children in adoption placements outside of the Greeley
area.
3. Other family preservation services located outside of the Greeley area.
E. Human Services will accept the final responsibility,both fiscally and
administratively, in developing and implementing transportation assistance to
Colorado Works clients.
F. Human Services will maintain records, associated with this project, for four years
for audit purposes and in accordance with instructions of the Department.
6.034.6 Functions of the Human Services Committee
A. The Human Services Committee will guide, oversee, and evaluate the
implementation of the health education program.
B. At a minimum,the Human Services Committee will:
1. Establish by September 30, 2002, and review quarterly outcome measures
for each target group identified in Section 6.034.3 of the Department's
Operations Manual.
2. Establish by September 30,2002 transportation standards equivalent to
those standards established by the Human Services Committee for Head
Start Transportation including,but not limited to, outcome measures for
Colorado Works in Weld County and Child Care Policies and Procedures
3. the number employed and maintaining employment, and increased
transportation access.
4. Establish by September 30, 2002, a transportation plan regarding the
development of transportation services to families.
6.034.7 Investment Authority through Transfer for Transportation Assistance for Working
Migrant Head Start,Head Start Families,and Other Colorado Works Families with
Human Services
A. The Department will pay Human Services an amount not to exceed $200,000 for a
period ending June 30, 2002, to pay for a portion of the start-up development
under a one-year plan ending June 30, 2003. The start-up fee for the project
constitutes 94% of the total funding for a one-year plan. The total funding for the
project is $212,678.
B. If Human Services is not able to meet the enrollment targets identified in Section
6.034,Human Services agrees to return $200,000 to the Department by July
30,3003.
C. Human Services will bill the Department for the start up development before
June 30,2002.
6.035 Multidisciplinary Youth Assessment Team and Program
Added 6/10/02
6.035.1 General Organization
The Multidisciplinary Youth Assessment Team and Program involves six
major entities as follows:
A. The Weld County Department of Social Services (Department).
B. The Weld County Division of Human Services (Human Services)
through its Employment Services of Weld County(One-Stop
Training Center).
C. North Range Behavioral Health, Inc. (North Range): North Range
is the Mental Health Assessment and Services Agency(MHASA)
that serves, in part, Weld County.
D. Island Grove Regional Treatment Center, Inc. (Island Grove):
Island Grove provides regional alcohol and drug services that
serves, in part, Weld County.
E. The District Attorney for the 19th Judicial District (District
Attorney): District Attorney provides services through its Juvenile
Diversion Program.
F. The Weld County Families, Youth, and Children (FYC)
Commission: The FYC is an advisory committee to the Board of
County Commissioners, as the Board of Social Services, and the
Department.
6.035.2 General Description
A. The Department is developing and directing a pro-active approach
to assist the Department and the community in meeting the needs
of at-risk youth and their families in Weld County by connecting
or developing positive alternatives for youth and families,
strengthening families, and preventing these youth from entering
the Child Welfare or Youth Corrections systems.
B. The Department is establishing a collaborative environment among
the District Attorney through its Juvenile Diversion Program,
North Range, Human Services through its Employment Services in
Weld County Program, and Island Grove in order to assist clients
in developing coping skills and strategies, which include
developing appropriate relationships with community resources
C. The Department is establishing a multi-phase approach to planning
and development through a Multidisciplinary Youth Assessment
Team (MYAT) concept and system-wide development that will
include:
1. The planning and development of a community-wide
system to meet the needs of youth and families in conflict
or in need of positive youth development.
2. The development of specific treatment plans that
incorporates access to existing community services and the
development of new service alternatives to address the
following four major areas:
a) Drug and alcohol issues including utilization of
Detox, youth services, education groups, support
groups, Alcoholics Anonymous, assessment and
testing.
b) Mental Health issues including assessment,
individual treatment, medication evaluations,
psychological evaluations.
c) Mediation/mentoring issues including family group
conferencing, mediation, parenting teen classes.
d) Educational and employment issues including
interfacing with schools and facilitating
extracurricular recreational activities.
e) The development of case management services
including accepting the assignment of specific cases
for purposes of connecting services outlined in the
treatment plan for families and youth, reporting the
outcomes of such treatment plans, and identifying
gaps, duplication, or system modification needs.
D. The Department is establishing the Multidisciplinary Youth
Assessment Team (MYAT) to be housed at Weld County
Department of Social Services in partnership with Island Grove,
District Attorney, North Range, and Human Services including
participation on the team, interviewing clients and making home
visits, as appropriate.
E. Through Agreement, Island Grove, District Attorney, North
Range, and Human Services, are committed in participating in
planning phases, as MYAT Contractors, to develop and implement
over a two-year period a multi-level and multi-system approach
over a two-year period. The approach would identify current
services, better alternatives to strengthen families, ways to develop
youth including multi-cultural and language alternatives, and
system modifications or changes, if appropriate.
F. The Department wishes to invest in the development of the MYAT
and Program to benefit eligible Colorado Works applicants and
recipients under a two-year phase-in plan.
6.035.3 Eligibility Criteria
A. Youth and families referred by Social Services;
B. Youth who are not involved with child welfare or juvenile justice
system and are aged ten through seventeen years of age; and
C. Youth and families experiencing conflicts regarding alcohol and
drugs, suicidal ideation, runaway behaviors, depression, truancy,
and/or disobedience; and
D. Youth from families who are applicants of or receiving TANF,
Medicaid, and Food Stamps and have incomes below 185% of
poverty level; or
E. Youth from families who are non-custodial parents and are
unemployed or underemployed and have incomes below 185% of
poverty level; or
F. Youth from families who meet the eligibility standards under
Sections 6.002.1, D; Section 6.009.3; and Section 6.027.4, Weld
County Department of Social Services' Operations Manual.
6.035.4 Functions of the Department
A. The Department will be responsible for identifying and referring
adults and youth who are eligible to be served by MYAT
Contractors and the Program.
B. The Department will administer, organize the planning and
implementation, provide written policies as approved by the Board
of county Commissioners, and document the outcomes of the
project.
C. The Department will utilize a multi-phased approach to build a
program that will address the needs of at-risk youth and their
families. The phases include:
1. Phase I—Year 1 (June 1, 2002 through October 1, 2002):
The Department will develop and implement, along with
the MYAT Contractors, detailed work flows and plans to
identify roles and responsibilities of each MYAT
Contractor in regards to ongoing planning and program
development, the method(s)by which to document full
participation of MYAT Contractors, policies and
procedures regarding MYAT treatment and assessment
sessions and processes, and policies and procedures
regarding the assignment of cases for case management
including post-participation services. The evolving
program will inventory current resources administered by
Social Services and MYAT Contractors and from other
community resources.
2. Phase II—Year 1 (October 1, 2002 through June 30, 2003):
The Department will continue its development of the multi-
systemic program including, as treatment plans dictate,
designing and developing additional services to best meet
the needs of youth and families in the program.
3. Phase III—Year 2 (July 1, 2003 through June 30, 2004):
Social Services will finalize the development of the MYAT
program, report on the outcomes of the program, and to
finalize an ongoing evaluation component.
D. The Department will assign the Youth in Conflict Ongoing
Manager 2 to assist in the development and implementation of the
assessment team and assignment of cases for MYAT Contractors.
E. The Department will manage biweekly meetings to be held
between contracted employees and the Youth in Conflict Ongoing
Manager 2.
F. The Department will provide office space appropriate for one (1)
FTE, at no cost of the MYAT Contractor, at the Annex building of
Social Services, through an appropriate Lease Agreement with the
MYAT Contractor.
G. The Department will administer and provide funding of$60,000,
which is authorized under its SFY02-03 Colorado Works funding
during Phase I and II of the project, and funding of$60,000, which
is authorized under its SFY03-04 Colorado Works funding during
Phase III of the project to authorize payment of services, which are
not duplicative of existing community resources, identified as a
result of the MYAT recommended treatment plan options.
H. The Department will manage the quarterly meetings, or as
required, among the policy makers of each MYAT Contractor to
assess outcomes and future development of the system.
6.035.5 Functions of MYAT Contractor
A. The MYAT Contractor will assign the appropriate staff member(s)
who will meet the various planning and implementation needs of
the project including: program development and planning for the
project; the development and implementation of the MYAT
Assessment process including providing recommendations to
treatment plans; and the development and implementation of case
management services for families and youth assigned including
accepting assignment of up to a maximum of 16 youth per month
with an expected involvement of a three-month period, excluding
post-participation case management, as designed in Phase I.
B. The MYAT Contractor will document that one FTE is provided to
this project beginning July 1, 2002, through each of the phases as
identified in the two-year project. Documentation is only to reflect
case management, planning & development, and consultation costs
and not direct treatment costs. Funding for this program is not to
be used to supplant existing agreements for services with the
Department by the MYAT Contractor.
C. MYAT Contractor will participate in the four functions of the
project as follows:
1. As a policy and program developer and planning partner
for the project; and
2. As a member of MYAT to develop appropriate treatment
plans for youth and families; and
3. As a case manager to provide intervention, connection
skills for program services, and post-participation services,
as appropriate and recommended by MYAT; and
4. As a community resource for appropriate services,
including Medicaid services, to meet the requirements of
treatment.
D. The MYAT Contractor will directly supervise and manage its
employee(s) assigned by the MYAT Contractor in order to meet
the one (1) FTE participation requirement.
E. The MYAT Contractor will assign staff to be housed at the
Department according to lease provisions provided by the
Department.
6.035.6 Functions of FYC Commission
A. The FYC Commission will guide, oversee, and evaluate the
implementation of the MYAT and Program.
B. At a minimum, the FYC Commission will document and review, at
least at the end of each phase:
1. If the project successfully reduced the number of open
cases in the child welfare system or adjudicated youth in
the juvenile justice system.
2. If the project successfully reduced high cost services, such
as out-of-home placement, detention, or DYC
Commitment.
3. If the project successfully re-focused resources within
Social Services and the MYAT Contractor to continue the
MYAT project.
4. If the project successfully developed a better system design
to meet the needs of the youth and families in regards and,
at a minimum, to:
a) Keep families together through a better utilization
of existing community resources to avoid the
opening of a case in the child welfare and juvenile
justice systems.
b) Graduate youth from school or GED, if appropriate.
c) Affect positively wage gains for youth.
d) Improve the ability of families to access and
maintain services as documented by outcomes of
treatment plans.
5. If the project successfully reduced the number of minority
youth entering the child welfare and adjudicated as a youth
offender.
6.035.7 Investment Authority for the Direct Care Provider Career Path
Program with Aims Community College
A. The Department will pay each MYAT Contractor an amount not to
exceed an $80,000 fee for a period ending June 30, 2002, to pay
for a portion of the start-up development under the two-year phase-
in plan.
B. If the MYAT Contractor is not able to meet the full participation
needs of the project, the MYAT Contractor agrees to return to
Department a proportional cash amount of the award as follows:
1. If the MYAT Contractor is not able document full
participation in Phase I and II of the project by June 30,
2003, the MYAT Contractor will return $40,000 to Social
Services.
2. If the MYAT Contractor is not able to document full
participation in Phase III of the project,by June 30, 2004,
the MYAT Contractor will return $40,000 to Social
Services.
C. The MYAT Contractor will bill the Department for the start up
development before June 30, 2002.
i
Colorado Works in Weld County and Child Care Policies and Procedures
6.009 Participant Sanctions or other Assistance and Separate County Diversion
Effective 9/10/97
6.009.1 Emergency Food Assistance Through the Weld Food Bank
Revised 3/01
A. County Diversion Colorado Works funds will be expended to reimburse the Weld
Food Bank for the cost of"emergency food boxes."
B. Reimbursement will be made at the rate of$14.80 per food box.
C. Reimbursement will be made if the food box recipient meets the following
criteria:
1. Is referred by the Weld County Department of Social Services.
2. Gross family income is below 185%of poverty.
3. Has an emergency food assistance need as determined by the Weld
County Department of Social Services.
4. Has not received four or more Emergency Food Boxes in a six (6)month
time period.
6.009.2 Child Care Assistance for Working Families of the Low-Income Program Under
Added 3/01 the Colorado Child Care Assistance Program
A. County Diversion Colorado Works funds will be expended for eligible working
families of the Low Income Program under the Colorado Child Care Assistance
Program Recipients.
B. Eligibility for the Low Income Program under the Colorado Child Care Assistance
Program is defined in Section 6.0014 of the Colorado Works in Weld County
Policies Operations Manual.
6.009.3 Emergency Assistance Program will serve families with dependent children within
Added 1/02 the 5th degree of kinship with incomes of$75,000 or less per year.
6.009.4 Clothing Assistance for Women through Leanna's Closet,a
Effective 6/10/02 Project of The Women's Fund of Weld County
A. County Diversion Colorado Works funds will be expended to reimburse The
Women's Fund of Weld County for the cost of clothing assistance for women
under its project, "Leanna's Closet".
B. Clothing assistance includes an outfit, suitable to the type of job that includes:
pants, skirt, top,blazer, plus shoes,purse, and jewelry.
C. Reimbursement will be made at the rates as follows:
1. $5.00 for one outfit for a job interview.
2. $10.00 for two outfits, suitable for the job, to begin employment.
Colorado Works in Weld County and Child Care Policies and Procedures
3. $5.00 for one outfit at the successful retention of continuous employment
on the job for three months.
D. Reimbursement will made if the recipient meets the following criteria:
1. Is referred by the Weld County Department of Social Services.
2. A woman seeking employment or maintaining employment.
3. Gross family income is below 185%of poverty.
4. Has a clothing allowance need as determined by the Weld county
Department of Social Services.
5. Has not received four or more outfits in a six (6)month period.
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