HomeMy WebLinkAbout20022907.tiff RESOLUTION
RE: APPROVE TASK ORDER RENEWAL LETTER#2 FOR AIR POLLUTION CONTROL
DIVISION/MONITORING PROGRAM AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with Task Order Renewal Letter#2 for the
Air Pollution Control Division/Monitoring Program between the County of Weld, State of
Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the
Weld County Department of Public Health and Environment, and the Colorado Department of
Public Health and Environment, commencing January 1, 2003, and ending December 31, 2003,
with further terms and conditions being as stated in said Task Order Renewal Letter#2, and
WHEREAS, after review, the Board deems it advisable to approve said Task Order
Renewal Letter#2, a copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that Task Order Renewal Letter#2 for the Air Pollution Control
Division/Monitoring Program between the County of Weld, State of Colorado, by and through
the Board of County Commissioners of Weld County, on behalf of the Weld County Department
of Public Health and Environment, and the Colorado Department of Public Health and
Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said Task Order Renewal Letter#2.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 30th day of October, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD
ATTEST: `� � I . � ≥
G Vaad, Chair
Weld County Clerk tot 'Bo: p '>j�
1861 ( 9 1 `
c 2 David ong, Pro-Tem
BY: / r�.;
Deputy Clerk to the B.: �. ,`1� , , -7 /'
M. J. Geile
APPRO ED AS T9. .
Willia H. Jerke
my t me & "' ,.—
Robert D. Masden
Date of signature:
2002-2907
• HL0029
OM N� -;c1.,0
STATE OF COLORADO
Bill Owens,Governor
Douglas H. Benevento,Acting Executive Director AF'oF•eoNt
Dedicated to protecting and improving the health and environment of the people of Colorado
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division
Denver,Colorado 80246-1530 8100 Lowry Blvd. 876 y'r
Phone(303)692-2000 Denver,Colorado 80230-6928 1876
•
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado
of Public Health
http://www.cdphe.stato co.US and Environment
Revised:08/30/02
December 31, 2002 TASK ORDER OPTION TO RENEW LETTER
Task Order Renewal Letter Number 02, Contract Routing Number 03 FAA 00569
State Fiscal Year 2003 - 2004, Air Pollution Control Division/Monitoring Program
This Task Order Option to Renew Letter is issued pursuant to paragraph F.5. of the Master Contract
identified by contract routing number 00 FAA 00008 and paragraph *C.*. of the Task Order identified
by contract routing number 01 FAA 00922 and contract encumbrance number PO FAA AIR01-00922.
This Task Order Option to Renew Letter is between the COLORADO DEPARTMENT OF PUBLIC
HEALTH AND ENVIRONMENT and Weld County Department of Public Health and
Environment. The Contract has been amended by Task Order Change Order Letter **,contract routing
number ** *** *****, and/or Task Order Option to Renew Letter 01, contract routing number 02 FAA
00761, if-any. The Contract, as amended, if applicable, is referred to as the "Original Task Order". This
Task Order Option to Renew Letter is for the renewal term of January 1, 2003, through December 31,
2003. The maximum amount payable by the State for the work to be performed by the Contractor
during this renewal term is Sixty-Seven Thousand, Seven Hundred Eleven Dollars and Eighty
Cents, ($67,711.80) for an amended total financial obligation of the State of ONE HUNDRED
SEVENTY-SIX THOUSAND, SEVEN HUNDRED FIFTY DOLLARS and SIXTY-THREE
CENTS,($176,750.63). This is an increase/deer sc of($67,711.80) of the amount payable from the
previous term. The Scope of Work for this renewal term is incorporated herein by this reference, made
a part hereof, and attached hereto as "Attachment A." The Budget for this renewal term is
incorporated herein by this reference, made a part hereof, and attached hereto as "Attachment B". The
first sentence in paragraph C. of the Original Task Order is modified accordingly. All other terms and
conditions of the Original Task Order are reaffirmed. This Task Order Option to Renew Letter is
effective upon approval by the State Controller, or designee, or on January 1, 2003, whichever is later.
Please sign, date, and return all 4 originals of this Task Order Option to Renew Letter by December 2.
2002, to the attention of: Kathleen Deckler, Colorado Department of Public Health and
Environment, 4300 Cherry Creek Drive South, APCD-B1, Denver, CO 80246. One original of this
Task Order Option to Renew Letter will be returned to you when fully approved.
„200.2-.2937
Weld County Department of Public STATE OF COLORADO
BHealth and TVinmegY n Bill Owens, Governor
17 t --- jjkSC
Name: Glenn Vaad By: 1 c
Title: Chair (10/30/2002) For the Executive pi ector
FEIN: 846000813 DEPARTMENT O P BLIC HEALTH
AND ENVIRONMENT
�r
Aeil
(Seal) AT ` T„44' �x ,t' v PROGRAM APPROVAL:
By: �`Y�A By: *,.0.--,
-
Deputy Clerk to t� �.M7r.
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not
valid until the State Controller, or such assistant as he may delegate, has signed it. The contractor
is not authorized to begin performance until the contract is signed and dated below. If
performance begins prior to the date below, the State of Colorado may not be obligated to pay for
the goods and/or services provided.
STATE CONTROLLER:
Arthur L. Barnhart
By: Ardc-PS- e_.. -
Date: II//q/o"-
Revised:08/30/02
WELD COUNTY DEPARTMENT OF
PUBLIC HEALTH AND NVIR ENT
BY CtA-u\1 �ti cexe at
Mark E. Wallace, MD, MPH•Director
20U.2- 2907
Attachment B
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET
All payment requests are subject to Division review and approval.
Referring to work related to INSPECTIONS AND ENFORCEMENT for STATIONARY SOURCES:
The Contractor may invoice the State for a total not to exceed FORTY-TWO THOUSAND,TWO HUNDRED
THIRTY-ONE DOLLARS AND FORTY CENTS ($42,231.40)for the work required in Attachment A with regard
to enforcement and permits associated with stationary sources. The Contractor will be reimbursed in up to 4 payments
of$10,557.85. Total hours worked under this paragraph shall not exceed 1032.3.
Referring to work related to PROFESSIONAL TRAINING ACTIVITIES:
The Contractor may invoice the State for a total not to exceed NINE HUNDRED EIGHTY-ONE DOLLARS AND
EIGHTY-FOUR CENTS ($981.84) for the work required in Attachment A with regard to professional training of
staff performing air pollution related work associated with stationary sources. The Contractor will be reimbursed in up
to 4 payments of$245.46. Total hours worked under this paragraph shall not exceed 24.
Referring to work related to OPERATION& MAINTENANCE OF PARTICULATE MONITORS FOR PM
10:
The Contractor may invoice the State for a total not to exceed ONE THOUSAND,NINETY-EIGHT DOLLARS
($1,098.00) for the work required in Attachment A with regard to the operation and maintenance of particulate
monitors used to measure particulate emissions in the PM 10 range.The Contractor will be reimbursed in up to 4
payments of$274.50. Total samples collected under this paragraph with regard to PM 10, shall not exceed 122.
Reimbursement requests shall be accompanied by a completed itemized Particulate Monitoring Report form.
Referring to work related to CFC ACTIVITIES:
The Contractor may invoice the State for a total not to exceed THREE THOUSAND,EIGHT HUNDRED FOUR
DOLLARS AND SIXTY-FOUR CENTS ($3,804.64)for the work required in Attachment A with regard to CFC
activities. The Contractor will be reimbursed in up to 4 payments of$951.16. Total hours worked under this paragraph
shall not exceed 93.
Referring to work related to OPERATION AND MAINTENANCE OF GASEOUS MONITORS
The Contractor may invoice the State for a total not to exceed FOUR THOUSAND,TWO HUNDRED NINETY-
FIVE DOLLARS AND FIFTY-SIX CENTS($4,295.56) for the work required in Attachment A with regard to the
operation and maintenance of gaseous monitors.The Contractor will be reimbursed in up to 4 payments of$1,073.89.
Total hours worked under this paragraph shall not exceed 105.
Referring to work related to OPERATION AND MAINTENANCE OF PARTICULATE MONITORS FOR PM
2.5:
The Contractor may invoice the State for a total not to exceed FIFTEEN THOUSAND,THREE HUNDRED
DOLLARS AND THIRTY-SIX CENTS($15,300.36) for the work required in Attachment A with regard to the
operation and maintenance of particulate monitors used to measure particulate emissions in the PM2.5 range. The
Contractor will be reimbursed in up to 4 payments of$3,825.09. Total hours worked under this paragraph shall not
exceed 374.
NAdc,\nrAeack y c
FY 2003 STATE/LOCAL AIR QUALITY CONTRACT
SCOPE OF WORK
I. Cooperation, Training and Instruction
The Contractor shall ensure its employees who conduct odor and opacity violation inspections attend the
required certification sessions during the contract renewal period in accordance with the Stationary Sources
Program Training Plan and that a State Certified Opacity Observer is on staff at all times.
The Contractor shall ensure that its employee(s)who conduct asbestos abatement inspections undergo the
required medical monitoring and respirator fit testing and use properly fitted respirators and protective
clothing while performing asbestos inspections or investigating asbestos complaints. In addition,the
Contractor shall ensure that any employee who has not conducted asbestos inspections under a past contract
with the Division attend the EPA 3-day asbestos inspector training course, or an equivalent course approved
in advance by the Division,prior to conducting asbestos inspections. If the county does not perform
asbestos work,this paragraph does not apply.
The contractor shall ensure that all employees who conduct stationary and mobile sources CFC inspections
be trained either by the Division or by a local agency inspector trained by the Division. All training related
to CFC shall be pre-approved in writing by the Division's CFC program and shall be devoted to CFC related
work. Types of training may include but not be limited to: Industry sponsored events,Division oversight
inspections,field training,and/or other Division sponsored training.
Contractors shall notify the CFC program staff when temporary employees and interns are to be utilized
for CFC inspections. When possible,the CFC program shall be notified prior to the employment of such
individuals.
The contractor shall ensure that all employees who conduct PM 2.5,PM 10,TSP and Gaseous monitoring
be trained by the Division. All training related to PM2.5 shall be pre-approved by the Division's PM2.5
Program Coordinator and shall be devoted to related particulate monitoring work. Types of training may
include but not be limited to:Division-sponsored training,US EPA-sponsored events,Division oversight
inspections and field training.
Contractors shall notify the PM2.5,PM 10,TSP or Gaseous Monitoring program staff when new employees
and interns are to be used for monitoring. When possible,the Division shall be notified prior to the
employment of such individuals.
II. Ambient Air Quality Monitoring
A. The Contractor shall operate an air quality monitoring network, in locations determined by the
State and using monitors and filters provided by the State. All monitoring activities shall be
consistent with State directives, including the Field Standard Operating Procedure.
B. The State shall provide the Contractor with a schedule for the operation of the particulate monitors
(PM 10,PM 2.5 and TSP),the changing of filter pads at those monitors,and instructions for the
submission of those pads to the State's contracted laboratory. The Contractor shall operate the
monitors, change the filter pads, and submit the filter pads to the State in accordance with the
schedule and instructions. In addition,the Contractor operating PM 2.5 monitors shall conduct the
first line of maintenance for the PM 2.5 monitors. The Contractor shall keep the monitors clean
and in good working condition, in accordance with the PM 2.5 Standard Operating Procedures
Manual.
Page 1 of 10
1. The contractor shall completely and properly fill out the Field Data Sheet/Chain of
Custody(FDS/COC)form and all other relevant PM 2.5 sampling forms,in order to be
eligible for remuneration under this contract.Payment for PM2.5 monitoring
accomplished by the Contractor will only be authorized upon receipt by the Division of
properly filled-out forms. Incomplete forms and logs will not be considered for
compensation. The Division will pay on a pro-rated basis if the contractor fails to
perform this duty.
2. The Contractor will ship filters on the schedule provided by the State,by the shipper
selected by the State and none other. The State shall be responsible for payment of all
relevant PM2.5-related shipping charges incurred by the Contractor. Exposed PM10 and
TSP filters will be shipped to the laboratory within five days of sampling date.
3. The Contractor shall notify the PM2.5/PM10/TSP program staff by telephone or
electronic mail within 24 hours of any malfunction or sampler problem.
The following paragraph C. shall apply to the following counties only: Boulder,El Paso,Larimer,Mesa,Weld.
C. The Contractor shall provide the following services for the carbon monoxide,ozone and/or
meteorological monitors:
1. First line maintenance. The contractor shall notify the continuous monitoring program
staff by telephone;
2. Troubleshooting on maintenance problems with the assistance of the State, as necessary,
including visual inspection of operating components and minor adjustments of operating
parameters;
3. Inspections should occur once per week and on special request by the State at each of the
monitors;
4. Routine precision tests will be performed by the State and are only to be performed by the
contractor on special request from the State; and
•
5. Maintenance of State provided log sheets for each of the monitors.
III. Stationary Sources
A. The Contractor,as a delegated authority of the State,will provide the following services: (The
enforcement of the Act and regulations promulgated thereunder by the Contractor shall be in a
manner prescribed by the State.)
1. Conduct inspections and provide enforcement and surveillance of sources which are
subject to the provisions of the Colorado Air Quality Control Commission's
("Commission's")Regulations Nos. 1 through 8 and 15,unless otherwise specified or
provided herein.
2. Conduct inspections as specified and listed in Contract Attachment 2,Budget,and Exhibit
1 —Inspection Lists of the Contract or Task Order,which are attached hereto and by this
reference made a part hereof Inspections and inspection reports shall be of level II
quality,as described in April 25,2001 and EPA Region VIII Uniform Enforcement
Oversight System,FY2002. All inspections shall be submitted electronically using MS
Word 97®or MS Word 2000®software.
3. All inspections or complaint investigations that result in the need to pursue enforcement
Page 2 of 10
action for Regulation Nos. 1 through 8,Part B, and Regulation 15,shall be handled in the
following manner. All relevant data and information gathered by the local agency that
shows the source may be violating any applicable statute, air quality control regulation, or
permit condition shall be transmitted to the State electronically by the local agency for
review and follow up by the State. The State will issue all Compliance Advisories,
Notices of Violation, Compliance Orders, or Early Settlement Agreements as appropriate.
4. The State shall be responsible for writing and mailing all Compliance Orders. Draft
Compliance Orders must be reviewed by the State. All Orders must be issued under the
signature of the State. Approval for the issuance of Orders shall be obtained in
accordance with the following procedures:
a. A copy of a draft of the Order prepared by the Contractor shall be transmitted to
the State.
b. The State shall ensure the appropriate circulation within the Colorado
Department of Public Health and Environment to obtain technical review,legal
review and approval(concurrence)or disapproval for the issuance of the Order.
Approval for the issuance of each separate order may be conditioned upon
modifications or amendments to such order and shall be evidenced on the draft
order or amendments affixed thereto by the written initial or signature of the
approving party denoting approval or concurrence.
c. Each order will be put into final form by the State and all required State
signatures obtained.
d. The State will be responsible for mailing each order.
5. Conduct investigations of specific air contaminant sources pursuant to established
guidelines upon request of the State or upon valid written complaint of any other person
within the area to ascertain compliance with the Act,including the Standards, Orders,and
Regulations of the Commission.
6. At the Division's discretion,the Contractor may be asked to prepare draft Compliance
Determination letters(CDLs),in the form and manner prescribed by the State for
violations of the Commission's Regulation No. 8,Part B (Asbestos). Draft Compliance
Determination letters must be reviewed by the State and will be issued under the signature
of the State. Approval for the issuance of CDLs shall be obtained in accordance with
specifications in this Section III.A.4.b. and c. above. If the county does not perform
asbestos work, this paragraph
does not apply.
B. This Section B. shall apply to counties performing asbestos-related work: Denver,El Paso,
Jefferson,Larimer and Pueblo. All asbestos-related reimbursements shall be based upon asbestos
activity hours as shown in the table on page 5. Exceedance of the maximum reimbursement hours
due to extenuating circumstances for the activities listed under"Follow Up Enforcement
Activities,"must be preapproved,in writing,by the Division. The maximum number of hours
required by the Contract is specified in Contract Attachment 2.
DEFINITIONS
For the purpose of determining asbestos inspection hours,the following definitions apply:
a. A FULL abatement inspection is one in which the inspector enters the enclosure,
dressed in protective clothing and wearing respiratory protection, for the purpose
of observing work practices and waste handling techniques.
Page 3 of 10
b. A PARTIAL abatement inspection is one in which the inspector does not enter
containment.
c. A PRE-ABATEMENT inspection is one in which the inspector arrives at the site
after construction of the containment has begun but before removal,
encapsulation or enclosure has begun.
d. A POST-ABATEMENT inspection is one in which the inspector arrives at the
site after the removal, encapsulation or enclosure has been completed,but before
the containment has been taken down. The inspector must arrive in time to
conduct a complete visual inspection.
e. A COMPLAINT inspection is one in which the Contractor is investigating a
report of violations or potential violations.
f. A RE-INSPECTION is an inspection conducted for the purpose of determining
whether or not previously encountered violations have been corrected.
g. INSPECTION RELATED ACTIVITIES include those activities directly related
to an asbestos abatement project that is taking place or may take place, such as
telephone calls,meetings,pre-abatement site visits and variance request reviews.
Page 4 of 10
Table 1: Work Categories and Typical Reimbursement Levels*
Asbestos Inspections Reimbursement Hours
All inspections will be credited in actual inspection hours,
INSPECTIONS (typically 1-4 hours)as shown on either the inspection report or
the Notice of Inspection form submitted to the Asbestos Unit
Supervisor
Travel time, only,if the attempted inspection is conducted
ATTEMPTED INSPECTION during work hours shown on the notification form and an
(contractor not on site) inspection report is submitted to the Division
TECHNICAL ASSISTANCE No reimbursement
Enforcement Activities Reimbursement Hours
NOTICE OF VIOLATION LETTER Actual time spent(typically 2-4 hours)
NOV CONFERENCE Duration of NOV conference+Travel time
COMPLIANCE DETERMINATION Actual time spent(typically 2-5 hours)
LETTER
SETTLEMENT CONFERENCE Duration of settlement conference+Travel time
LETTER OF INQUIRY (LOI) Actual time spent(typically.5 to 1.5 hours)
AND"Ill"LETTERS
REVIEW OF LOI OR A"111" No reimbursement. Forward all responses to the Division for
LETTER RESPONSE review
CEASE&DESIST ORDER Actual time spent(typically 2-4 hours)
ADJUDICATORY HEARING Duration of hearing,plus time spent providing testimony and
depositions+Travel
Other Related Activity Reimbursement Hours
STATE/COUNTY ASBESTOS No reimbursement
INSPECTOR MEETINGS
FIT TEST,LUNG FUNCTION, Actual time spent(typically 4 hours per inspector)
MEDICAL MONITORING Maximum I inspector per county
PHONE CALLS,OUTREACH No reimbursement
*to be used when filling out monthly summary sheets
Page 5 of 10
2. ASBESTOS INSPECTIONS(ROUTINE)
This Subsection 2 applies to only those local agencies performing routine asbestos
inspections:Jefferson and Denver. Reimbursement for asbestos inspections shall be
limited to activities associated with demolition or renovation projects
a. Only those inspections conducted during active abatement of permitted projects
while the contractor is on site will be reimbursed. Inspections on Approval
Notice projects will not be reimbursed. Pre-abatement inspections will not be
reimbursed. Post-abatement inspections will be reimbursed if they are
conducted within 48 hours of tear down.
b. To minimize costs of the annual fit tests and medical and lung function tests,
each county performing asbestos inspections shall be limited to one contracted
inspector.
c. The Contractor shall not be reimbursed for any asbestos related activity not
associated with compliance with Regulation No. 8.
d. The Contractor may conduct co-inspections with division personnel to fulfill
contracted hours.
e. At the Division's discretion,the Contractor may be asked to prepare,in draft
form,the following enforcement-related documents: CD letters,NOV letters, etc.
and forward them to the State for review. The State must,and the Contractor
may,sign all NOVs. The State shall transmit them to the addressee(s)on
Colorado Department of Public Health&Environment letterhead. "111"Letters
may be issued with only the Contractor signature on Contractor letterhead.
f. The Contractor shall participate in all NOV conferences and adjudicatory
hearings,unless the State relieves them of the responsibility to attend
g. The Contractor agrees not to exceed 50%of the reimbursable hours the first 6
months of the contract year in conducting asbestos activities under this Contract.
3. ASBESTOS INSPECTIONS(EMERGENCIES AND COMPLAINTS)
This Subsection 3 applies to all counties performing asbestos-related emergency and
complaint inspections: Denver,El Paso,Jefferson, Larimer,and Pueblo.
a. The Contractor shall respond,in a timely manner,to all asbestos-related
complaints and emergencies within their jurisdiction unless the State relieves
them of the responsibility to do so.
b. The Contractor shall not be reimbursed for any asbestos related activity not
associated with compliance with Regulation No. 8.
c. At the Division's discretion,the Contractor may be asked to prepare,in draft
form,the following enforcement-related documents: CD letters,NOV letters,etc.
and forward them to the State for review. The State must,and the Contractor
may, sign all NOV letters. The State shall transmit them to the addressee(s)on
Colorado Department of Public Health&Environment letterhead. "111"Letters
may be issued with only the Contractor signature on Contractor letterhead.
d. The Contractor shall participate in all NOV conferences and adjudicatory
hearings,unless the State relieves them of the responsibility to do so.
Page 6 of 10
e. The Contractor agrees not to exceed 50%of the reimbursable hours the first 6
months of the contract year in conducting asbestos activities under this Contract.
f. To minimize costs of the annual fit tests and medical and lung function tests,
each county performing asbestos inspections shall be limited to one contracted
inspector.
C. Permits
The Contractor will perform the following services for the State in connection with the
enforcement and administration of the Commission's Regulations concerning air pollution emission
permits and open burning permits:
1. Issue or deny permits to open bum to individuals making application for such permits
within the Contractor's domain provided that in cases involving novel or unusual issues or
circumstances, or in cases affecting the State Implementation Plan,the Contractor shall
secure the written approval of the Executive Director of the Department of Public Health
and Environment, or her designee,prior to issuing or denying permits to open bum.The
contractor shall issue bum permits according to policies issued by the Division.
2. Provide appropriate permit application forms,furnished by the State, to persons within
the appropriate area(s)who are subject to the provisions of the Air Quality Control
Commission's Regulation No. 3.
D. Provide air pollutant emission notice forms,furnished by the State,to sources within the
appropriate area(s),subject to the requirements of Section 25-7-114,C.R.S. Completed forms
shall be transmitted to the State for incorporation into the State air pollution emission inventory.
E. The State reserves the right to modify procedures for the enforcement of the applicable regulations
consistent with policy statements issued by the Division and to provide forms to be used to
implement said policy.
F. To enable the Contractor to execute the duties as specified in this Contract,the Contractor is
hereby delegated authority to enter with the consent of the property owner, or with a warrant if
necessary, any public or private property to make inspections,conduct tests, or examine books and
records. Should a warrant be necessary to gain access to the property the Contractor shall notify
the Division and obtain the written approval prior to making application for a search warrant to the
court.
The following paragraphs G.and H. shall not apply to Mesa County Health Department
G. The Contractor shall conduct inspections and provide enforcement and surveillance of stationary
source air conditioning and refrigeration equipment and technicians that are subject to the
provisions of Air Quality Control Commission Regulation No. 15. The Contractor shall conduct
inspections as specified in this Section III.G. of sources listed in Exhibit 2 which is attached and by
this reference made a part hereof. Inspections performed shall be spread throughout the contract
year such that one-half of the inspections are conducted during the first two quarters and one-half
are conducted during the last two quarters.
The Contractor shall perform the following services for the State with regard to the enforcement of
Regulation No. 15 in accordance with the procedures outlined by the State:
1. Verify that technicians are certified under an EPA approved program.
2. Verify that facilities which perform air conditioning/refrigeration service are registered
with the Air Pollution Control Division.
Page 7 of 10
3. Verify that technicians are properly using approved recycle/recovery equipment.
4. Verify that State registered stationary equipment is in compliance with all of the
applicable portions of Regulation No. 15.
5. Notify the State Air Pollution Control Division in writing of all complaints received.
6. Investigate complaints that warrant follow-up inspections.
7. With the exception of identifying and locating new sources that meet the requirements of
Regulation No. 15,the contractor shall perform inspections from lists developed and
provided by the Division for the current contract year.
8. Notify the State Air Pollution Control Division in writing of any violators of the
requirements of Regulation No. 15.
H. The Contractor shall conduct inspections and provide enforcement and surveillance of motor
vehicle air conditioning and refrigeration repair shops and motor vehicle salvage facilities which
are subject to the provisions of Air Quality Control Commission(AQCC)Regulation No. 15.
With the exception of complaints,inspections of motor vehicle air conditioning repair shops shall
be conducted such that one-half of the inspections are performed during the second quarter and
one-half of the inspections are performed during the third quarter. Inspections of motor vehicle
salvage facilities shall be conducted throughout the contract year. The Contractor shall perform
the following services for the State with regard to the enforcement of Regulation No. 15 in
accordance with the procedures outlined by the State:
1. Verify that technicians are certified under an EPA approved program.
2. Verify that facilities which perform air conditioning/refrigeration service are registered
with the Air Pollution Control Division.
3. Verify that technicians are properly using EPA approved recycle/recovery equipment.
4. Notify the State Air Pollution Control Division in writing of all complaints received.
5. Investigate complaints that warrant follow-up inspections.
6. With the exception of identifying and locating new sources that meet the requirements of
Regulation No. 15,the contractor shall perform inspections from lists developed and
provided by the Division for the current contract year.
7. Notify the State Air Pollution Control Division in writing of any violators of the
requirements of Regulation No. 15.
With the exception of complaints, enforcement and new source identification,all CFC inspections
shall be reimbursed on a per inspection basis according to the following guidelines:
1. All automotive facilities and automotive salvage facilities inspections shall be reimbursed
at one hour(1)each.
2. All stationary facility and stationary salvage facility inspections shall be reimbursed at
one hour(1)each.
3. All registered stationary equipment inspections shall be reimbursed at one and a half
hours(1.5)each.
Page 8 of 10
4. All registered refrigerated food facility inspections shall be reimbursed at two hours(2)
each.
5. When two different types of inspections occur at the same facility and are performed at
the same time,reimbursement shall be at the higher rate of the two for the combined
inspections.
IV. Reports and Documents
The Contractor shall provide to the State the following reports and documents at the times indicated,if the
work referenced is part of the current contract agreement with the State.In the case that it is not,the county
is not responsible for submitting associated reports:
A. A monthly report of activities for the Contractor's air pollution program using the form supplied by
the State. A monthly report for each preceding month shall be submitted to the Division the 15th
of each subsequent month. All monthly reports for the Field Services Unit shall be submitted
electronically in a format specified by the State.
B. Electronic copies of all field inspection reports for those sources listed in Exhibit 1. All inspection
reports shall be submitted to the State within 45 days of completion of the inspection and shall be
of Level II quality. All inspections designated by the State as EPA-reportables must be completed
by September 1,and reports submitted by September 30 of each contract year.
C. The Contractor shall provide,to the State,copies of any Warning Letters, 111 Letters or
Compliance Advisory Letters issued by the Contractor.
D. All asbestos inspection reports shall be completed using the State form or a form previously
approved by the State. All inspection reports shall be submitted to the State on a monthly basis
and received no later than the 15th of the month following the inspections. Summary sheets,
developed by the Division, shall be submitted with the inspection reports,listing all asbestos
related inspections chronologically and all other asbestos related activities for which the
Contractor is seeking reimbursement.
E. PM10 sample submission reports shall be submitted to the State on a quarterly basis. These
reports may be submitted on the form provided by the State entitled"Local Agency Particulate
Sampler Quarterly Reporting Form"which is attached and by this reference made a part hereof as
Exhibit 3. Or a monthly sample log currently in use by the Contractor and approved by the State
may be used in lieu of the State's form. The quarterly reports shall contain an itemized list of the
individual samples collected from each monitoring site and shall also include the hours earned.
These reports shall be submitted to the State fifteen(15)days following the end of the quarter.
F. PM2.5 sampling requires the site operator to record data on four forms. These are the Field Data
Sheet/Chain of Custody form(FDS/COC), the PM2.5 Regular Maintenance/Sampler Verification
Form(PM2.5 Field Form),Refrigerator Control Log,and the Station Anomaly Form.The FDS/COC
form is the cornerstones of PM2.5 monitoring and must be submitted to the contracted laboratory
every two weeks along with the samples. The PM2.5 Field Form must be also be submitted every two
weeks with the samples. The Refrigerator Control Log and the Station Anomaly Forms are monthly
forms that must be submitted within fifteen days after the end of the corresponding month. All forms
are provided by the State and an example of each form is attached and by this reference made a part
hereof as Exhibit 8.
G. All routine and complaint-related CFC inspections shall be completed on a standardized inspection
worksheet provided by the Division. All inspection worksheets shall be submitted to the Division
on a monthly basis and received no later than the 15th day of the month following the month in
which the inspection is completed
Page 9 of 10
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H. A final report,in narrative form, of program accomplishments shall be submitted as part of the
fmal requests for payment. The final report should include a summary of the reports previously
submitted to the State as required by this Contract and shall be submitted no later than February 1,
2004.
V. Forms and Formats
The Contractor shall use the forms supplied by the State in the performance of the services as specified in
this Contract unless prior written approval is granted by the State authorizing the use of alternate forms.
Page 10 of 10
Attachment B
WELD COUNTY DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
BUDGET
All payment requests are subject to Division review and approval.
Referring to work related to INSPECTIONS AND ENFORCEMENT for STATIONARY SOURCES:
The Contractor may invoice the State for a total not to exceed FORTY-TWO THOUSAND,TWO HUNDRED
THIRTY-ONE DOLLARS AND FORTY CENTS ($42,231.40)for the work required in Attachment A with regard
to enforcement and permits associated with stationary sources. The Contractor will be reimbursed in up to 4 payments
of$10,557.85.Total hours worked under this paragraph shall not exceed 1032.3.
Referring to work related to PROFESSIONAL TRAINING ACTIVITIES:
The Contractor may invoice the State for a total not to exceed THREE THOUSAND,TWO HUNDRED SEVENTY-
TWO DOLLARS AND EIGHTY CENTS ($3,272.80)for the work required in Attachment A with regard to
professional training of staff performing air pollution related work associated with stationary sources.The Contractor
will be reimbursed in up to 4 payments of$818.20.Total hours worked under this paragraph shall not exceed 80.
Referring to work related to OPERATION & MAINTENANCE OF PARTICULATE MONITORS FOR PM
10:
The Contractor may invoice the State for a total not to exceed ONE THOUSAND,NINETY-EIGHT DOLLARS
($1,098.00)for the work required in Attachment A with regard to the operation and maintenance of particulate
monitors used to measure particulate emissions in the PM 10 range. The Contractor will be reimbursed in up to 4
payments of$274.50. Total samples collected under this paragraph with regard to PM 10,shall not exceed 122.
Reimbursement requests shall be accompanied by a completed itemized Particulate Monitoring Report form.
Referring to work related to CFC ACTIVITIES:
The Contractor may invoice the State for a total not to exceed THREE THOUSAND,EIGHT HUNDRED FOUR
DOLLARS AND SIXTY-FOUR CENTS ($3,804.64)for the work required in Attachment A with regard to CFC
activities.The Contractor will be reimbursed in up to 4 payments of$951.16.Total hours worked under this paragraph
shall not exceed 93.
Referring to work related to OPERATION AND MAINTENANCE OF GASEOUS MONITORS
The Contractor may invoice the State for a total not to exceed FOUR THOUSAND,TWO HUNDRED NINETY-
FIVE DOLLARS AND FIFTY-SIX CENTS($4,295.56)for the work required in Attachment A with regard to the
operation and maintenance of gaseous monitors. The Contractor will be reimbursed in up to 4 payments of$1,073.89.
Total hours worked under this paragraph shall not exceed 105.
Referring to work related to OPERATION AND MAINTENANCE OF PARTICULATE MONITORS FOR PM
2.5:
The Contractor may invoice the State for a total not to exceed FIFTEEN THOUSAND,THREE HUNDRED
DOLLARS AND THIRTY-SIX CENTS ($15,300.36)for the work required in Attachment Al with regard to the
operation and maintenance of particulate monitors used to measure particulate emissions in the PM2.5 range. The
Contractor will be reimbursed in up to 4 payments of$3,825.09.Total hours worked under this paragraph shall not
exceed 374.
Memorandum
CTO: Glen Vaad, Chair Board of County Commissioners
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COLORADO FROM: Mark E. Wallace, MD, MPH, Director
Department of Public Health and tic
Environment G
DATE: October 28, 2002
SUBJECT: Renewal Letter#2 for the Air Quality
Program
Enclosed for Board review and approval is Renewal Letter#2 for the Air Quality Program Task
Order between the Colorado Department of Public Health and Environment (CDPHE) and Weld
County.
This renewal letter will provide funding for Weld County Department of Public Health and
Environment to maintain an air quality monitoring network, conduct inspections and provide
enforcement and surveillance of stationary sources. WCDPHE will also issue or deny permits
for open burning, locate and identify unpermitted air pollution sources, and conduct other air
quality program activities.
For these services, Weld County will receive a sum not to exceed $67,711.80 for the time period
January 1, 2003 through December 31, 2003.
I recommend your approval of this renewal letter.
Enclosure
2002-2907
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