HomeMy WebLinkAbout20021123.tiff RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
MAY 1, 2002
TAPE #2002-16
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, May 1, 2002, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Glenn Vaad, Chair
Commissioner David E. Long, Pro-Tern
Commissioner M. J. Geile
Commissioner William H. Jerke - TARDY
Commissioner Robert D. Masden
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of April 29, 2002, as printed. Commissioner Geile seconded the motion, and it carried
unanimously.
ADDITIONS TO AGENDA: The following was added under New Business: 3) Consider Agreement for
Paving a Portion of WCR 24.5 and authorize Chair to sign - Roggen Farmers Elevator Company [2002-
1124]; 4) Consider Standard Form of Agreement for Law Enforcement Administration Facility and
authorize Chair to sign - Roche Constructors, Inc. [2002-1125]; and 5) Consider Equipment
Lease/Purchase Agreement and authorize Chair to sign - First National Bank [2002-1140]
CONSENT AGENDA: Commissioner Masden moved to approve the consent agenda as printed.
Commissioner Geile seconded the motion, and it carried unanimously.
PROCLAMATIONS:
SUICIDE PREVENTION AWARENESS WEEK - MAY 5-11, 2002: Chair Vaad read the certificate
proclaiming the week of May 5, through May 11, 2002, as Suicide Prevention Awareness Week. Merle
Evans, Board of Directors of Suicide and Education and Support Services of Weld County, was present
to accept said Proclamation. Mr. Evans thanked the Board for the financial support which provides for
community education. He stated there has been a positive development in recent years indicating the rate
of suicide deaths in Weld County is below the national average for the first time in ten years. He stated
it is unclear what has led to the reduction, but he feels community education and outreach are very
important strategies. Mr. Evans stated in 1998 Weld County had the highest adolescent suicide rate in
the State; however, in the last 28 months there have been only three adolescent deaths. He stated during
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BC0016
Suicide Prevention Awareness Week there will be a presentation of the Suicide in Colorado Report, a
demonstration to show how telemedicine is used to refer suicidal patients, and a candlelight vigil.
(Clerk's Note: Commissioner Jerke now in attendance.)
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $391,976.64
Commissioner Long moved to approve the warrants as presented by Mr. Warden. Commissioner Geile
seconded the motion, which carried unanimously.
BIDS:
PRESENT SERVICE PROVIDER FOR 457 DEFERRED COMPENSATION PROGRAM BID - FINANCE
DEPARTMENT: Mr. Warden presented the three bids received. Said bids will be considered for approval
on Wednesday, May 15, 2002. In response to Commissioner Geile, Mr. Warden stated the County is
currently using Great West Life for Deferred Compensation. He stated this bid is for an additional provider,
and it specifies the County will retain the current company because there is a conversion of four percent
if any money is withdrawn from the current program.
PRESENT STATE BID ON VAN CONVERSIONS FOR TRANSPORTATION-DEPARTMENT OF HUMAN
SERVICES: Mr. Warden presented the two bids received. Said bids will be considered for approval on
Wednesday, May 15, 2002.
APPROVE CABLING BID FOR LAW ENFORCEMENT AND ADMINISTRATION BUILDING BID -
FINANCE DEPARTMENT: Mr. Warden stated the Finance Department recommends approval of the low
bid from Piper Communication Services, Inc., in the amount of$84,616.00. Commissioner Geile moved
to approve said bid as recommended by staff. Commissioner Jerke seconded the motion, which carried
unanimously.
APPROVE WCR 65 AND 24.5 PROJECT BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated
the Department of Public Works recommends approval of the sole bid from Mountain Constructors, Inc.,
as indicated in the Memorandum of recommendation, dated April 29, 2002. Frank Hempen, Jr., Director
of Public Works, stated this bid provides for improvements to portions of Weld County Roads 24.5 and 65.
He stated the bids were sent with a bid alternate to add asphalt paving to the contract because staff was
unsure they could complete the paving for both projects on the scheduled time line. Mr. Hempen stated
if the bid alternate is accepted,the contractor will provide the base and a subcontractor will pave the roads.
He stated both projects are under the budgeted amounts. In response to Chair Vaad, Mr. Warden stated
with the two bids, the amount is adjusted to$882,344.25. Commissioner Masden moved to approve said
bid as recommended by staff. Commissioner Jerke seconded the motion, which carried unanimously.
Minutes, May 1, 2002 2002-1123
Page 2 BC0016
NEW BUSINESS:
CONSIDER AGREEMENT CONCERNING PURCHASE OF RIGHT-OF-WAY FOR CERTAIN
IMPROVEMENTS TO WCR 24.5 AND AUTHORIZE CHAIR TO SIGN ALL NECESSARY DOCUMENTS-
RODNEY AND DIANE WOLFE: Frank Hempen,Jr., Director of Public Works,stated under this agreement
the County will acquire one-quarter acre, and remove 300 feet of fence to be replaced with a barbed-wire
fence. He stated these improvements are necessary for the Weld County Road 24.5 Project at the
Roggen Elevator project, and added some of the trees were in the right-of-way and had to be acquired for
removal. Commissioner Masden moved to approve said agreement and authorize the Chair to sign.
Seconded by Commissioner Long, the motion carried unanimously.
CONSIDER ARMORED TRANSPORTATION AGREEMENT AND AUTHORIZE CHAIR TO SIGN -
AMERICAN SECURITY CORPORATION:Claud Hanes, Controller,stated under this agreement American
Security Corporation will provide armored pickup of money from the Del Camino and Fort Lupton branches
which is to be deposited at the bank. He stated Northern Armored Service will continue servicing the
offices in the Greeley area. Commissioner Masden moved to approve said agreement and authorize the
Chair to sign. The motion, which was seconded by Commissioner Geile, carried unanimously.
CONSIDER AGREEMENT FOR PAVING A PORTION OF WCR 24.5 AND AUTHORIZE CHAIR TO SIGN
- ROGGEN FARMERS' ELEVATOR COMPANY: Mr. Barker stated under this agreement the County will
pave Weld County Road 24.5. For these services Roggen Farmers Elevator Company agrees to pay a
total of$70,000. Responding to Commissioner Jerke, Mr. Hempen stated $17,500 will be due this year,
and then payments, in the amount of$19,640.77, for the next three years. Mr. Hempen noted the future
payments may be slightly reduced if the total cost of the project is completed for less than the estimated
$70,000. Commissioner Geile moved to approve said agreement and authorize the Chair to sign. The
motion was seconded by Commissioner Long, and it carried unanimously.
CONSIDER STANDARD FORM OF AGREEMENT FOR LAW ENFORCEMENT ADMINISTRATION
FACILITY AND AUTHORIZE CHAIR TO SIGN - ROCHE CONSTRUCTORS, INC. Mr. Warden stated
the Board approved a bid from Roche Constructors, Inc., to be the construction/project managers for the
Law Enforcement Administration Building. He stated all of the sub work was bid out,with the final amount
to be approved by the Board. He recommended approval of the final project amount of$2,515,090,which
is $15,090 more than bid; however, there was a contingency in the capital budget for this project and the
jail to cover the additional expense. He further stated subcontracts were competitively bid, and the low
bids were taken and compiled for this project. Commissioner Jerke moved to approve said agreement and
authorize the Chair to sign. Seconded by Commissioner Geile, the motion carried unanimously.
CONSIDER EQUIPMENT LEASE/PURCHASE AGREEMENT AND AUTHORIZE CHAIR TO SIGN-FIRST
NATIONAL BANK: Mr. Hanes stated this is a three-year lease agreement for a 2002 John Deer Backhoe.
He stated the lease amount is $2,761.92 per month, with the option to purchase at the end of three years,
in the amount of$93,000. Commissioner Masden moved to approve said agreement and authorize the
Chair to sign. Seconded by Commissioner Long, the motion carried unanimously.
PLANNING:
CONSIDER RECORDED EXEMPTION #3009 - GEORGE BYDALEK: Sheri Lockman, Department of
Planning Services, gave a brief description of the location of the site and displayed photographs of the
property. Ms. Lockman stated the Henrylyn Irrigation District has indicated this parcel would be flooded
during a 100-year storm event, and the Southeast Weld Soil Conservation District concurred due to the
close proximity of the Horse Creek Reservoir. She stated the Corp of Engineers conducted a field check
and reported the site most likely contains jurisdictional wetlands due to the presence of an actively running
creek. She further stated on March 29, 1978, the original parcel of 88 acres was illegally split creating two
illegal parcels and one non-buildable lot. Ms. Lockman explained the owners of the two illegal lots applied
Minutes, May 1, 2002 2002-1123
Page 3 BC0016
for Recorded Exemption #929, which was approved upon receipt of an engineering report proving that
building would be possible on their lots. Ms. Lockman stated Mr. Bydalek has been unable to provide
similar evidence that it would be possible to build on his lot, therefore, staff recommends this request be
denied. In response to Commissioner Geile, Ms. Lockman reiterated that in accordance with laws in 1978,
two of the lots were illegal, and the lot owned by Mr. Bydalek was a legal lot; however, it was designated
non-buildable. In response to Commissioner Jerke, Ms. Lockman stated Mr. Bydalek is proposing to split
his non-buildable parcel into two lots of 29,706 and 3.521 acres.
Pamela Edens represented the applicant and stated he was not aware of the status of his property until
he tried to sell the parcel and the potential purchaser was notified that they would not be allowed to place
a mobile home on a non-buildable lot. Ms. Edens stated after consulting the Department of Planning
Services, the applicant waited until he had adequate funds to apply for a Recorded Exemption; however,
he could not afford the requested engineering reports. She stated the larger lot does have a suitable
building site, on a higher elevation. Ms. Edens stated she spoke with various engineers which indicated
all ground is buildable if there are adequate funds to do the necessary groundwork, engineered septic
systems, etc. In response to Commissioner Jerke, Ms. Lockman stated the parcel is 35 acres when the
right-of-way is included. Commissioner Jerke commented he is not in favor of approving this request
unless the applicant can provide other evidence to support the finding that the lot is buildable. He stated
it will likely be difficult to find an adequate building site on the smaller lot, or provide domestic water or
septic services. Chair Vaad concurred and added the lot is classified as non-buildable and a Recorded
Exemption would aggravate the situation. Commissioner Geile also concurred and stated there has been
testimony that the site is located below Horse Creek Reservoir and there is a potential for flooding.
Commissioner Masden moved to deny Recorded Exemption #3009 for George Bydalek. Commissioner
Jerke seconded the motion, which carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
There being no further business, this meeting was adjourned at 9:45 a.m.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, C LORADO
ATTEST:iht__ ' r, ,,„„fi
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Glenn Vaad, Chair
Weld County Clerk tot dt
` ^ dM^ �� EXCUSED ATE OF APPROVAL
r. w J David E. ng, Pro-Tem
BY: i /1 -. Ii '� , � �
Deputy Clerk to the Boas► ��' '� LLB
M. J. Geile
Ili H. Jerke 1^ IInII
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Robert D. Masden
Minutes, May 1, 2002 2002-1123
Page 4 BC0016
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