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Home My WebLink About20021261.tiff RESOLUTION RE: APPROVE CONTRACT FOR JUVENILE DIVERSION PROGRAM AND AUTHORIZE CHAIR TO SIGN WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with a Contract for the Juvenile Diversion Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Department of Public Safety, Division of Criminal Justice, commencing July 1, 2002, and ending June 30, 2003, with further terms and conditions being as stated in said contract, and WHEREAS, after review, the Board deems it advisable to approve said contract, a copy of which is attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, that the Contract for the Juvenile Diversion Program between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the 19th Judicial District Attorney's Office, and the Colorado Department of Public Safety, Division of Criminal Justice, be, and hereby is, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said contract. The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 15th day of May, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: oate# �► IE I�`� !/ r. i n Va d, Chair Weld County Clerk to th-l�o- ry��1b�y,, 1861 "!' C4. C Yd44��V{ i i' i g.�► David E. L. Pro-Te BY: . Deputy Clerk to the B�1 M. J. t -ile QV D AS T • 7/ Illiam . Jerke oLnty ttorney Robert D. Masden 5� Date of signature: a1 2002-1261 �C ,eiJ( o ub) DA0017 Department or Agency Name Public Safety Department or Agency Number RAA Contract Number CONTRACT THIS CONTRACT, made this 1" day of July, 2002, by and between the State of Colorado for the use and benefit of the Department of Public Safety, Division of Criminal Justice, 700 Kipling Street, Suite 1000, Denver, Colorado, 80215, hereinafter referred to as the State, and the Office of the District Attorney, 19th Judicial District, P.O. Box 1167, Greeley, Colorado 80632, hereinafter referred to as the contractor; WHEREAS, authority exists in the Law and Funds have been budgeted, appropriated and otherwise made available and a sufficient uncommitted balance thereof remains available for encumbering and subsequent payment of this contract under Encumbrance Number in Fund Number 100; Appropriation Account 763/764/765 and Organization DC35. WHEREAS, required approval, clearance and coordination has been accomplished from and with appropriate agencies; and WHEREAS, the Department of Public Safety, Division of Criminal Justice, is authorized by C.R.S., Article 2, Title 19-2-303, to establish and administer juvenile diversion programs; and WHEREAS, this contract will be for the time period July 1, 2002 through June 30, 2003; and WHEREAS, the Colorado General Assembly has appropriated sufficient funds for ongoing juvenile diversion programs, as defined in the "Colorado Children's Code," for Fiscal Year 2002- 2003 (July 1, 2002 to June 30, 2003); and WHEREAS, the Contractor has the ability to manage and deliver programs and services to divert delinquent youth from further involvement in the juvenile justice system; and WHEREAS, the Contractor was selected to deliver Juvenile Diversion services in compliance with State procurement rules through RFP #RAA001010DCJ. NOW THEREFORE, subject to the terms, conditions, provisions and limitations contained in this contract, the State and the Contractor agree as follows: I. SCOPE OF WORK A. Responsibilities of the Contractor: 1. The Contractor shall manage a community-based program for youth to divert them from further involvement in the Juvenile Justice system. 2. The Contractor shall provide staff and services in accordance with the program proposal dated July 1, 2002 through June 30, 2003, which is incorporated and made a part hereof as if fully set forth herein, and attached hereto for reference as Exhibit A. 3. Funds provided through this contract shall support supervision and services, as described in Exhibit A, to youth meeting the following criteria and in the following ratios: Page 1 of 12 2002-1261 a. At least 75 percent of the youth served by the Contractor shall have been taken into temporary custody more than once for crimes which would • constitute a misdemeanor or at least once for a crime which constitutes a felony; b. No more than 25 percent of the number of youth served by the Contractor shall have been taken into temporary custody for a single crime which would constitute a misdemeanor. Requests for variances to these ratios must be provided in writing to the Division of Criminal Justice. The Division will review the request and provide the Contractor a written response within 30 days of the request. 4. Provide and maintain a program that will meet all applicable local, county, state, and federal ordinances, regulations and laws. 5. Implement a system to maintain: a. The legal rights of the client; b. Individual case files that: 1) include records of services provided specific to those described in the Exhibit A; 2) document the participants' eligibility 3) contain a copy of the completed participant termination form. 6. Comply with the reporting requirements in Section III, below. 7. Screen, select, and supervise volunteers who interact with juveniles assigned to the program in a manner than insures compliance with contractual requirements and accountability with program services and policies described in Exhibit A. The Contractor is responsible for the actions and omissions of such volunteers. 8. Make available to the State, prior to execution of this contract, a copy of the following documents as applicable: a. Certificate and articles of incorporation; b. Internal Revenue Service tax exempt status letter; c. Names of persons serving on Board of Directors; d. Corporation by-laws; e. Names of persons authorized to sign payroll and expense checks of the Contractor. 9. Comply with all applicable titles of the Americans with Disabilities Act (Public Law 101.336) and to submit documentation as required by the State to demonstrate compliance with this act. 10. Maintain and make immediately available to the State at any time upon request, personnel and operating policies and procedures which shall include policies on conflicts of interest, non-discrimination concerning race, color, creed, and national origin, sex, marital status, religion, ancestry, mental or physical handicap, or age. 11. The Contractor agrees to complete and pay the cost of an independent fiscal audit for the contract period and deliver such audit to the State within nine (9) months of the end of the contract period. Such requirement may be waived, all or in part, by the State. Page 2 of 12 12. The Contractor agrees to maintain sufficient accounting records for enable the State and the independent auditor to determine all costs for all community-based services. The Contractor shall provide to the State and the independent auditor all other sources of support and revenue attributable to the Diversion Program and all costs related to the program must be accounted for and properly classified. 13. The Contractor agrees that any and all accounts which pertain to any service components described in Exhibit A shall be made available upon request to the State or the independent auditor. 14. All research-based screening and assessment instruments and products pertaining to the Contractor's justification for serving youth under the terms of this contract shall be available to the Division of Criminal Justice for use by the State. 15. All such records, documents, communications, and other materials shall be the property of the State unless otherwise specified herein and shall be maintained by the Contractor, in a central location and custodian, on behalf of the State, for a period of seven (7) years from the date of final payment under this contract, or for such further period as may be necessary to resolve any matters which may be pending, or until an audit has been completed with the following qualification: If an audit by or on behalf of the federal and/or state government has begun but is not completed at the end of the seven (7) year period, or if audit findings have not been resolved after a seven (7) year period, the materials shall be retained until the resolution of the audit findings. 16. The Contractor shall permit the State, Federal Government, or any other duly authorized agent of a governmental agency to audit, inspect, examine, excerpt, copy and/or transcribe Contractor's records during the term of this contract and for a period of three (3) years following termination of this contract or final payment hereunder, whichever is later, to assure compliance with the terms hereof, or to evaluate the Contractor's performance hereunder. The Contractor shall also permit these same described entities to monitor all activities conducted by the Contractor pursuant to the terms of this contract. As the monitoring agency may in its sole discretion deem necessary or appropriate, such monitoring may consist of internal evaluation procedures, examination of program data, special analyses, on-site check, or any other reasonable procedure. B. Responsibilities of the State: 1. Monitor the Project for fiscal and program accountability. The State will provide the contractor with the results of the monitoring and shall allow the Contractor opportunity to respond. 2. Provide consultation to Project staff. 3. Provide to the Project direction on accounting, record-keeping, and reporting. 4. Provide research and evaluation information applicable to Project operation. II. CONFIDENTIALITY/RIGHT OF PRIVACY FOR RECIPIENTS OF SERVICES AND SHARING OF INFORMATION A. All records and information maintained by the Contractor pertaining to clients of the State shall remain confidential and shall not be released to anyone other than the person in interest, the person's parent or legal guardian, or the State, without specific order of a court with proper jurisdiction. Nothing in this paragraph shall be construed in any way to prevent the Contractor from releasing information to authorized parties during the normal legal conduct of the Contractor's business. Page 3of12 B. Necessary information will be shared in accordance with the "Children's Code Records and Information Act," 19-1-301 et seq., Colorado Revised Statutes, to balance the best • interests of children and the privacy interests of children and their families with the need to share information among service agencies and the need to protect the public safety. C. Necessary information will be shared appropriately among schools, law enforcement, courts and juvenile-serving agencies pursuant to the Family Educational Rights and Privacy Act (FERPA) (20 U.S.C. §1232g), as amended by the Improving America's Schools Act of 1994 (IASA). FERPA allows schools to play a vital role in a community's efforts to identify children who are at risk of delinquency and provide services prior to a child's becoming involved in the juvenile justice system. III. REPORTING The preparation of reports in a timely manner shall be the responsibility of the Contractor and failure to comply may result in delay of payment of funds and/or termination of the contract. A. Financial Reporting 1. The Contractor shall report to the State on the form attached as Exhibit C (DCJ Form 1-A Quarterly Financial Report for Juvenile Diversion) the amount of state funds and local cash match contributions or in-kind servcies expended to support program activities. Such local expenditures shall equal at least 25 percent of total program expenditures during the contract period. These quarterly reports are due no later than 30 days after the end of each quarter. 2. Within thirty (30) days of the end of the contract period, the Contractor shall submit to the State a final record of Expenditures using the form attached as Exhibit C (DCJ Form 1-A - Quarterly Financial Report for Juvenile Diversion). Any monies dispersed in excess of actual costs and expenditures as reflected by that report shall be refunded to the State by the Contractor within the same thirty (30) day period. 3. Within thirty (30) days of the end of the contract period, the Contractor shall refund to the State any share of the State contribution not matched proportionately by the required local cash and/or in-kind contribution. B. Performance Reporting 1. The Contractor shall report to the State a monthly summary of clients referred, clients rejected, clients terminated and current active case load on the DCJ Monthly Data Summary Form. These reports are due no later than 30 days after the end of each month. 2. The Contractor shall complete the DCJ Juvenile Diversion Client Termination Form for each client referred to their program meeting the eligibility criteria as noted in I.A.3. a and b, above. These forms shall be submitted with the Monthly Data Summary form covering the date of the juvenile's termination from the program. IV. INSURANCE A. The Contractor shall obtain, and maintain at all times during the term of this agreement, insurance in the following kinds and amounts: 1. Standard Worker's Compensation and Employer Liability as required by State statute, including occupational disease, covering all employees on or off the work site, acting within the course and scope of their employment. Page 4 of 12 2. General, Personal Injury, and Automobile Liability (including bodily injury, personal injury, and property damage) minimum coverage: a. Combined single limit of S600,000 if written on an occurrence basis. b. Any aggregate limit will not be less than $1,000,000. c. Combined single limit of $600,000 for policies written on a claims-made basis. The policy shall include an endorsement, certificate, or other evidence that coverage extends two years beyond the performance period of the contract. d. If any aggregate limits are reduced below $600,000 because of claims made or paid during the required policy period, the Contractor shall immediately obtain additional insurance to restore the full aggregate limit and furnish a certificate or other document showing compliance with this provision. B. The State of Colorado shall be named as additional insured on all liability policies. C. The insurance shall include provisions preventing cancellation without 60 days prior notice to the State by certified mail. D. The Contractor shall provide certificates showing adequate insurance coverage to the State in Exhibit A of this contract. E. If the Contractor is a "public entity" within the meaning of the Colorado Governmental Immunity Act, CRS 24-10-101, et seq., as amended ("Act"), the Contractor shall at all times during the term of this contract maintain such liability insurance, by commercial policy or self-insurance, as is necessary to meet its liabilities under the Act. Upon request by the State, the Contractor shall show proof of such insurance. V. ORDER OF PRECEDENCE In the event of conflicts or inconsistencies between this contract and its exhibits or attachments, such conflicts or inconsistencies shall be resolved by reference to the document in the following order of priority: A. Colorado Special Provisions B. Contract, Pages 1 to 12 C. The RFP #RAA001010DCJ D. The Contractor's proposal, Exhibit A VI. COMPENSATION/MAXIMUM PAYABLE A. The State shall provide no more than 75 percent of total project funds during the contract period and the Contractor shall provide at least 25 percent of the funds during the contract period, commencing July 1, 2002. The State share is $64,321. The Contractor's share is $21,440 and may be in the form of cash or in-kind services or supplies. B. Payment pursuant to this contract will be made as earned, in whole or in part, from available state funds encumbered in an amount not to exceed $64,321 for the purchase of community-based services providing the Contractor has met the requirement of providing its share of $21,440 in cash or in-kind match. The total disbursement under this contract shall not exceed $64,321. C. The monies provided herein shall only be expended for purposes of the Projects as set forth in Exhibit A. D. Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated, budgeted, and otherwise Page 5 of 12 made available. VII. PAYMENT PROCEDURE A. The Contractor shall secure and maintain copies of invoices, contracts, and interagency documents for all services, supplies, capital equipment, and travel, including the rental property, which are used by the Contractor in providing services under this contract. B. The State shall pay the actual cost incurred by the Contractor for provision of services under this contract in the following manner: 1 . The first monthly advance may be requested upon final execution of this contract on the form known as Exhibit B (DCJ Form 3 - Cash Request for Juvenile Diversion). Subsequent monthly advances or requests for reimbursement of expenses shall be made only after the State has received and approved the request on the completed DCJ Form 3. State approval shall be based on actual expenditure rates and estimated expenditures for program activities described in Exhibit A. 2. The liability of the State, at any time, for such payments shall be limited to the amount remaining of such encumbered funds. Incorrect payments to the Contractor due to omission, error, fraud, or defalcation shall be recovered from the Contractor by deduction from subsequent payment under this contract or other contracts between the State and the Contractor, or by the State as a debt due to the State. 3. The State shall disallow the reimbursement of expenditures or funding advances that are determined by the State to be for: a. Alcoholic beverages; b. Costs not incurred during the contract period; c. Program costs not approved by the State in Exhibit A; d. Bank overdraft charges or penalty interest expenses; and e. Capital outlay in excess of $1000.00 per purchased item where the item was not included in the approved budget and prior approval was not obtained from the State. VIII. SUBCONTRACTS A. All subcontracts described in Exhibit A are incorporated herein, attached hereto and made a part hereof by this reference as Exhibit D. Any subsequent contract entered into by the Contractor pursuant to this contract shall not be valid without prior approval of the Division of Criminal Justice. B. The parties of any subcontract recognize that none of the rights, duties or obligations arising under this contract may be assigned or delegated without the prior written consent of the State and the Contractor. C. The Conflict of Interest Section XI. below shall apply to all subcontracts. IX. REPRESENTATIVES AND NOTICES A. Representatives. For the purpose of this agreement, the individuals identified below are hereby designated representatives of the respective parties. Either party may from time to time designate in writing new or substitute representatives: For the State: Patricia A. Cervera Title: Program Administrator, Office of Juvenile Justice Division of Criminal Page 6 of 12 Justice For the Contractor: Title: B. Authority. With respect to the representative of the State, such individual shall have the authority, or may delegate the authority, to inspect and reject services, approve invoices for payment, and act otherwise for the State. C. Notices. All notices required to be given by the parties hereunder shall be hand delivered or given by certified or registered mail to the individuals at the addresses set forth below. Either party may from time to time designate in writing substitute addresses or persons to whom such notices shall be sent. For the State: Individual's Name and Title: Pat Cervera, Manager, Office of Juvenile Justice Department and Division: Colorado Division of Criminal Justice Address: 700 Kipling Street, Ste. 1000 Denver, CO 80215 For the Contractor: Individual's Name and Title: Glenn Vaad, Chair Company Name: Board of County Commissioners Address: 915 10th Street Greeley. CO 80631 X. LITIGATION REPORTING Unless otherwise provided, the Contractor shall promptly notify the State in the event that the Contractor learns of any actual litigation in which it is a party defendant. The Contractor, within ten (10) days after being served with a summons, complaint, or other pleading in a case which involves services provided under this contract and which has been filed in any Federal or State court or administrative agency, shall deliver copies of such document to the representative designated in this contract. XI. CONFLICT OF INTEREST A. During the term of this contract, the Contractor shall not engage in any business or personal activities or practices or maintain any relationships which conflict in any way with the Contractor fully performing his/her obligations under this contract. B. Additionally, the Contractor acknowledges that, in governmental contracting, even the appearance of a conflict of interest is harmful to the interests of the State. Thus, the Contractor agrees to refrain from any practices, activities or relationships which could reasonably be considered to be in conflict with the Contractor's fully performing his/her obligations to the State under the terms of this contract, without the prior written approval of the State. C. In the event that the Contractor is uncertain whether the appearance of a conflict of interest may reasonably exist, the Contractor shall submit to the State a full disclosure statement setting forth the relevant details for the State's consideration and direction. Failure to promptly submit a disclosure statement or to follow the State's direction in regard to the apparent conflict shall be grounds for termination of the contract. Page 7 of 12 D. No employee of the Contractor shall perform or provide part-time services to a consultant or consultant firm that has been retained by the Contractor under the authority of this contract. E. No person who presently exercises any function or responsibility in connection with this program on behalf of the Contractor shall have or acquire any personal financial or economic interest, direct or indirect, which will be materially affected by this contract, except to the extent that the person may receive compensation for his/her performance pursuant to this contract. Any economic or financial interest includes, but is not limited to: 1 . Any business entity in which the person has a direct or indirect interest worth more than one thousand dollars ($1,000.00); 2. Any real property in which the person has a direct or indirect interest worth more than one thousand dollars (81,000.00); 3. Any source of income, loans, or gifts aggregating two hundred and fifty dollars ($250.00) or more in value received by or promised to the person within twelve (12) months prior to the execution date of this contract; F. The Contractor shall incorporate the above subsections of this section into every subcontract into which it enters in connection with this contract, making such provisions applicable to the person or entity with whom the Contractor contracts. XII. MODIFICATIONS AND AMENDMENTS This contract is subject to such modifications as may be required by changes in Federal or State law, or their implementing regulations. Any such required modification shall automatically be incorporated into and be part of this contract on the effective date of such change as if fully set forth herein. Except as provided above, no modification of this contract shall be effective unless agreed to in writing by both parties in an amendment to this contract that is properly executed and approved by DCJ. Any request for modification must be submitted on DCJ Modification of Contract Agreements form. Upon approval, a contract amendment will be issued. XIII. SEVERABILITY To the extent that this contract may be executed and performance of the obligations of the parties may be accomplished within the intent of the contract, the terms of this contract are severable, and should any term or provision hereof be declared invalid or become inoperative for any reason, such invalidity or failure shall not affect the validity of any other term or provision hereof. XIV. SURVIVAL OF CERTAIN CONTRACT TERMS Notwithstanding anything herein to the contrary, the parties understand and agree that all terms and conditions of this contract and the exhibits and attachments hereto which may require continued performance, compliance, or effect beyond the termination date of the contract shall survive such termination date and shall be enforceable by the State as provided herein in the event of such failure to perform or comply by the Contractor. XV. SOFTWARE PIRACY PROHIBITION No State or other public funds payable under this Contract shall be used for the acquisition, operation or maintenance of computer software in violation of United States copyright laws or applicable licensing restrictions. The Contractor hereby certifies that, for the term of this Contract and any extensions, the Contractor has in place appropriate systems and controls to prevent such improper use of public funds. If the State determines that the Contractor is in violation of this paragraph, the State may exercise any remedy available at law or equity or Page 8 of 12 under this Contract, including, without limitation, immediate termination of the Contract and any remedy consistent with United States copyright laws or applicable licensing restrictions. XVI. INSPECTION AND ACCEPTANCE The State reserves the right to inspect services provided under this contract at all reasonable times and places during the term of the contract. "Services" as used in this clause include services performed or tangible material produced or delivered in the performance of services. If any of the services do not conform with contract requirements, the State may require the Contractor to perform the services again in conformity with contract requirements, with no additional payment. When defects in the quality or quantity of service cannot be corrected by reperformance, the State may (1) require the Contractor to take necessary action to ensure that the future performance conforms to contract requirements and (2) equitably reduce the payment due the Contractor to reflect the reduced value of the services performed. These remedies in no way limit the remedies available to the State in the termination provisions of this contract, or remedies otherwise available at law. XVII. REMEDIES In addition to any other remedies provided for in this contract, and without limiting its remedies otherwise available at law, the State may exercise the following remedial actions if the Contractor substantially fails to satisfy or perform the duties and obligations in this contract. Substantial failure to satisfy the duties and obligations shall be defined to mean significant insufficient, incorrect or improper performance, activities, or inaction by the Contractor. These remedial actions are as follows: A. Suspend Contractor's performance pending necessary corrective action as specified by the State without Contractor's entitlement to adjustment in price/cost or schedule; and/or B. Withhold payment to Contractor until the necessary services or corrections in performance are satisfactorily completed; and/or C. Request the removal from work on the contract of employees or agents of the Contractor whom the State justifies as being incompetent, careless, insubordinate, unsuitable, or otherwise unacceptable, or whose continued employment on the contract the State deems to be contrary to the public interest or not in the best interest of the State; and/or D. Deny payment for those services or obligations which have not been performed and which, due to circumstances caused by Contractor, cannot be performed, or if performed would be of no value to the State. Denial of the amount of payment must be reasonably related to the value of work or performance lost to the State. E. Terminate the contract for default. The above remedies are cumulative and the State, in its sole discretion may exercise any or all of them individually or simultaneously. XVIII. TERMINATION FOR CONVENIENCE The State may terminate this contract at any time the State determines that the purposes of the distribution of State moneys under the contract would no longer be served by completion of the project. The State shall effect such termination by giving written notice of termination to the Contractor and specifying the effective date thereof, at least twenty (2O) days before the effective date of such termination. In that event, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Contractor under this contract shall, at the option of the State, become its Page 9 of 12 property, and the Contractor shall be entitled to receive just and equitable compensation for any satisfactory services and supplies delivered. If the contract is terminated by the State as provided herein, the Contractor will be paid an amount which bears the same ratio to the total compensation as the services satisfactorily performed bear to the total services of the Contractor covered by this contract, less payments of compensation previously made, provided, however, that if less than sixty percent (60%) of the services covered by this contract have been performed upon the effective date of such termination, the Contractor shall be reimbursed (in addition to the above payment) for that portion of the actual out-of-pocket expenses (not otherwise reimbursed under this contract) incurred by the Contractor during the contract period which are directly attributable to the uncompleted portion of the services covered by this contract. In no event shall reimbursement under this clause exceed the contract amount. If this contract is terminated for cause, or due to the fault of the Contractor, the Termination for Default/Cause provision shall apply. XIX. TERMINATION FOR DEFAULT/CAUSE If, through any cause, the Contractor shall fail to fulfill, in a timely and proper manner, its obligations under this contract, or if the Contractor shall violate any of the covenants, agreements, or stipulation of this contract, the State shall thereupon have the right to terminate this contract for cause by giving written notice to the Contractor of its intent to terminate and at least ten (10) days opportunity to cure the default or show cause why termination is otherwise not appropriate. In the event of termination, all finished or unfinished documents, data, studies, surveys, drawings, maps, models, photographs, and reports or other material prepared by the Contractor under this contract shall, at the option of the State, become its property, and the Contractor shall be entitled to receive just and equitable compensation for any services and supplies delivered and accepted. The Contractor shall be obligated to return any payment advanced under the provisions of this contract. Notwithstanding the above, the Contractor shall not be relieved of liability to the State for any damages sustained by the State by virtue of any breach of the contract by the Contractor, and the State may withhold any payment to the Contractor for the purposes of mitigating its damages until such time as the exact amount of damages due to the State from the Contractor is determined. If after such termination it is determined, for any reason, that the Contractor was not in default, or that the Contractor's action/inaction was excusable, such termination shall be treated as a termination for convenience, and the rights and obligations of the parties shall be the same as if the contract had been terminated for convenience, as described herein. XX. PERFORMANCE OF CONDITION PRECEDENT TO VALIDITY OF CONTRACT The Contractor and the State each certifies that all conditions precedent to the valid execution of the contract on its part have been satisfied. XXI. LEGAL AUTHORITY The Contractor warrants that it possesses the legal authority to enter into this contract and that it has taken all actions required by its procedures, by-laws, and/or applicable laws to exercise that authority, and to lawfully authorize its undersigned signatory to execute this contract and to bind the Contractor to its terms. The person(s) executing this contract on behalf of the Contractor warrant(s) that such person(s) have full authorization to execute this contract. Page 10 of 12 SPECIAL PROVISIONS (For Use Only with Inter-Governmental Contracts) 1. CONTROLLER'S APPROVAL. CRS 24-30-202 (1) This contract shall not be deemed valid until it has been approved by the Controller of the State of Colorado or such assistant as he may designate. 2. FUND AVAILABILITY. CRS 24-30-202 (5.5) Financial obligations of the State of Colorado payable after the current fiscal year are contingent upon funds for that purpose being appropriated,budgeted,and otherwise made available. 3. INDEMNIFICATION. Indemnity: The contractor shall indemnify,save,and hold harmless the State against any and all claims, damages,liability and court awards including costs,expenses,and attorney fees incurred as a result of any act or omission by the Contractor,or its employees,agents,subcontractors,or assignees pursuant to the terms of this contract. No term or condition of this contract shall be construed or interpreted as a waiver,express or implied,of any of the immunities,rights,benefits,protection,or other provisions for the parties,of the Colorado Governmental Immunity Act,Section 24-10-101 et seq. C.R.S.or the Federal Tort Claims Act,28 U.S.C. 2671 et seq. as applicable,as now or hereafter amended. 4. INDEPENDENT CONTRACTOR 4 CCR 801-2 THE CONTRACTOR SHALL PERFORM ITS DUTIES HEREUNDER AS AN INDEPENDENT CONTRACTOR AND NOT AS AN EMPLOYEE. NEITHER THE CONTRACTOR NOR ANY AGENT OR EMPLOYEE OF THE CONTRACTOR SHALL BE OR SHALL BE DEEMED TO BE AN AGENT OR EMPLOYEE OF THE STATE. CONTRACTOR SHALL PAY WHEN DUE ALL REQUIRED EMPLOYMENT TAXES AND INCOME TAX AND LOCAL HEAD TAX ON ANY MONIES PAID BY THE STATE PURSUANT TO THIS CONTRACT. CONTRACTOR ACKNOWLEDGES THAT THE CONTRACTOR AND ITS EMPLOYEES ARE NOT ENTITLED TO UNEMPLOYMENT INSURANCE BENEFITS UNLESS THE CONTRACTOR OR THIRD PARTY PROVIDES SUCH COVERAGE AND THAT THE STATE DOES NOT PAY FOR OR OTHERWISE PROVIDE SUCH COVERAGE. CONTRACTOR SHALL HAVE NO AUTHORIZATION,EXPRESS OR IMPLIED,TO BIND THE STATE TO ANY AGREEMENTS,LIABILITY,OR UNDERSTANDING EXCEPT AS EXPRESSLY SET FORTH HEREIN. CONTRACTOR SHALL PROVIDE AND KEEP IN FORCE WORKERS' COMPENSATION(AND PROVIDE PROOF OF SUCH INSURANCE WHEN REQUESTED BY THE STATE)AND UNEMPLOYMENT COMPENSATION INSURANCE IN THE AMOUNTS REQUIRED BY LAW,AND SHALL BE SOLELY RESPONSIBLE FOR THE ACTS OF THE CONTRACTOR, ITS EMPLOYEES AND AGENTS. 5. NON-DISCRIMINATION. The contractor agrees to comply with the letter and the spirit of all applicable state and federal laws respecting discrimination and unfair employment practices. 6. CHOICE OF LAW. The laws of the State of Colorado and rules and regulations issued pursuant thereto shall be applied in the interpretation,execution,and enforcement of this contract. Any provision of this contract,whether or not incorporated herein by reference,which provides for arbitration by any extra-judicial body or person or which is otherwise in conflict with said laws,rules,and regulations shall be considered null and void. Nothing contained in any provision incorporated herein by reference which purports to negate this or any other special provision in whole or in part shall be valid or enforceable or available in any action at law whether by way of complaint,defense,or otherwise. Any provision rendered null and void by the operation of this provision will not invalidate the remainder of this contract to the extent that the contract is capable of execution. At all times during the performance of this contract,the Contractor shall strictly adhere to all applicable federal and state laws,rules,and regulations that have been or may hereafter be established. 7. EMPLOYEE FINANCIAL INTEREST. CRS 24-18-201 &CRS 24-50-507 The signatories aver that to their knowledge,no employee of the State of Colorado has any personal or beneficial interest whatsoever in the service or property described herein. Page 11 of 12 SPECIAL PROVISIONS THE PARTIES HERETO HAVE EXECUTED THIS CONTRACT CONTRACTOR: STATE OF COLORADO: BILL OWENS, GOVERNOR Weld County Board of Commissioners By Legal Name of Contracting Entity FOR C.Suzanne Mencer,Executive Director Department of Public Safety 84-60000-813 Se 81 ty tuber or FEIN LEGAL REVIEW: Signature ' d Officer Ken Salazar,ATTORNEY GENERAL Glenn Vaad, Chair (05/15/2002) By Print Name&Title of Authorized Officer CORPORATIONS: gigil, �, ilea f (A corporate seal or attestation is req •( t : l ' j i ) ��....�� LQ -Attest(Seal)By K41 i/1!/t/ �• .1 '�:.,, ., :. y . ' :: , � :1 i" t• �;1'.S'T:��; ..ti�„ V.: ..) Deputy Clerk to +& e"'\`` ALL CONTRACTS MUST B�• P D BY THE STATE CONTROLLER CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until the State Controller,or such assistant as he may delegate,has signed it. The contractor is not authorized to begin performance until the contract is signed and dated below. If performance begins prior to the date below,the State of Colorado may not be obligated to pay for the goods and/or services provided. STATE CONTROLLER: Arthur L.Barnhart By Date Page 12 of 12 Contact Information Form Project Director: Nancy I_ Haffner Agency: 19th Judicial District Attorney Address: P.O. Box 1167 ( 915 Tenth Street) Greeley, CO 80632-1167 Phone:970-356-4010 x4730 Fax: 970-392-4572 E-mail: NHaffner@co.weld.co.us Financial Officer: Janet Reichert Agency: Weld County Accounting Department Address: 915 Tenth Street, Greeley, CO 80631 Phone: 970-356-4000 x4441 Fax: 970- 352-gni4 E-mail: JReichert@co.weld.co.us Term. Forms Contact: Natidy I. Haffner Agency: 19th Judicial District Attorney Address: P.O. Box 1167, (915 Tenth Street) Greeley, CO 80632-1167 Phone: g7n-3cA-4010_ x4730 Fax: 970 392 4572 E-mail: NHaffner@co.weld.co.us Authorized Official: Glenn Vaad, Chair Agency: Board of County Commissioners: Weld County Address: 915 Tenth Street, Greeley, CO 80631 Phone: 970-356-4000 x 4200 Fax: 970-352-0242 E-mail: gvaad@co.weld.co.us RFP-No. RAA001010DCJ EXHIBIT A JUVENILE DIVERSION: 19TH JUDICIAL DISTRICT July 1, 2002 - June 30, 2003 A. ORGANIZATIONAL BACKGROUND AND STAFF QUALIFICATIONS The 19th Judicial District Attorney's Office is a department of Weld County,Colorado government located in Greeley, Colorado. Weld County is synonymous with the 19th Judicial District. Within the District Attorney's Office exists the Community Programs Division which includes the Juvenile Diversion Program. The Diversion Program also has two satellite offices: one is located at 330 Park Avenue, Fort Lupton, Colorado; the other is located at 4209 WCR 24 %2, Longmont, CO; these offices are staffed 2-3 days/week to serve clients in south Weld County. The 19th Judicial District Attorney's Office: Juvenile Diversion Program includes six staff persons. All project staff are under the supervision of the District Attorney, A. M. Dominguez, Jr., as illustrated in an Organizational Chart included in Attachment F. The Project Director is the Community Programs Administrator who provides immediate supervision of Diversion staff. The Administrator has an MA in Professional Psychology: Agency Counseling and a BS in Business Administration. Her office is located within the juvenile unit. There are four Diversion counselors, masters-level Community Counselor III,as designated by Weld County Personnel,and one full-time Office Technician II(clerical). Educational backgrounds of the Diversion Counselors are listed below: 1) LeAnn Cole: MS in Applied Psychology: Mental Health Counseling. BS in Psychology. LeAnn has NCC certification. 2) John Liberty: MA in Counseling. He has CACIII and NCACII certification. 3) Dean Vincent: MA in Community Counseling; BA major in Marketing with minor in Psychology; and graduated from Aims Community College: Colorado Law Enforcement Academy. Dean also has NCC certification. 4) Jennifer Monahan: MSW and BA in Psychology. Within Weld County Government, the Board of County Commissioners have sole authority to enter into contracts. The Chairman of the Board,currently Glenn Vaad, provides the authorized signature for contracts. Those persons authorized to sign payroll and expense checks for Weld County are Glenn Vaad and the Weld County Director of Finance and Administration,Donald D. Warden. (See Attachment D for the Internal Revenue Service tax exempt status letter.) Within the District Attorney's Office, the Assistant District Attorney, Thomas Quammen, approves payment for all expenses. B. FUNDING PROPORTIONATE TO AT-RISK POPULATION Juvenile Diversion offices are located in an annex building '/2 block from the main office of the District Attorney. The street address is 915 Tenth Street, Greeley, CO 80631; the mailing address is P. O. Box 1167, Greeley, CO 80632-1167. The Diversion Program has two satellite offices which are utilized two-three days/week, for the Diversion counselor to meet with clients living in south Weld County. The satellite office addresses are: 330 Park Avenue, Fort Lupton, CO 80621 and 4209 WCR 24 h, Longmont, CO. These buildings are Weld County Service Buildings and provide office space for various other county departments. Page 2 The 19th Judicial District Attorney's Office: Juvenile Diversion Program serves all of Weld County. The larger cities in the county are Greeley and Fort Lupton. The smaller towns include Ault, Dacono, Eaton, Erie, Evans, Firestone, Frederick, Gilcrest, Hudson, Keenesburg, Johnstown, Kersey, LaSalle, Lochbuie, Milliken,Nunn, Pierce, Platteville and Windsor. All criminal juvenile offense reports originate from the 21 police agencies within the 19th Judicial District, as well as those from the Weld County Sheriff's Department, the Colorado State Patrol, and the University of Northern Colorado Department of Public Safety. They are sent to our office and reviewed by the Juvenile Chief Trial Deputy District Attorney. Juveniles deemed appropriate to be "diverted from the court system" are referred to the Juvenile Diversion Program. C. IMPACT ON JUVENILE JUSTICE SYSTEM Listed below is a description of the juvenile population within the geographic area served and the anticipated referrals for FY 2002-2003: 1. Total number of juveniles arrested last year(2001) in area served: 1,602 l.a. Total number of arrested juveniles to be referred in FY 2002-2003 for diversion services directly from the arresting agency: -0-. 2. Number of delinquency filings in the juvenile courts of the jurisdictions served in the last year(2001): 1,130 2.a. Total number of referrals expected in FY 2002-2003 from the District Attorney's Office in lieu of filing in juvenile court: 250. 3. Number of juveniles placed on probation in the area served during the last year (2001): 400 3.a. Total number of referrals expected from the juvenile court or probation office in FY 2002-2003 -0-. 4. Number of juveniles committed to the Division of Youth Corrections (DYC) from the area served during calendar year 2001: 60 4.a. Total number of referrals anticipated for juvenile diversion services during FY 2002-2003 from DYC: -0-. 5. Number of referrals anticipated from other agencies during FY 2002-2003: Agency: - 0- ; No. Of referrals: -0- 6. Numbers of projected percentages of juvenile population to be served by Juvenile Diversion Program in FY 2002-2003 by ethnicity: Anglo 53%; Black 1%; Hispanic 45%; Other 1 % Page 3 7. LETTER FROM REFERRAL AGENCY: A letter from District Attorney, A. M. Dominguez, Jr. and Patryce Engel, Chief Trial Deputy District Attorney (juvenile division) is included in Attachment F to verify the projected number of diversion referrals for FY 2002-2003. All Diversion referrals are received from the Chief Trial Deputy District Attorney for Juvenile. Analysis of local need is evident by the numbers of juvenile offenders throughout the 19th Judicial District. This number continues to increase on annual basis. As the Juvenile Diversion Program is unique in services provided to juvenile offenders, our program design is providing services for this special population within our jurisdiction. 8. SYSTEM COLLABORATION Upon participating in the Juvenile Diversion Program,the counselor is continually assessing the variety of needs of the juvenile and their family. Staff attend and participate in monthly meetings of Youth Net, a City of Greeley networking organization which is open to all agencies offering services to youth in Weld County. Youth Net offers programs, agency presentations, a variety of announcements including upcoming youth programs/activities and job vacancies. The networking is a valuable component to ensure that all agency staff have an opportunity to meet each other and to be knowledgeable on the appropriate manner of referrals to the agencies. Effective March 1,2002,JAIBG Grant monies were received to begin a South Weld Youth Network collaboration in our Del Camino satellite office. The Juvenile Diversion Program is the lead agency with technical support from the Greeley Youth Initiative Office. The Diversion Program makes referrals to Partners, Inc. for a variety of services: mentoring with Senior Partner, victim-offender mediation program/Restorative Justice Program, and the restitution program. For juveniles with more intense needs, the Diversion counselor will contact the Weld County Department of Social Services to request S.B. 94 or PAC (Placement Alternative Commission) that the juvenile be considered for these programs. Another valuable resource is c.a.r.e.(Child Advocacy Resource & Education) for parenting and teen classes as well as juvenile abuse issues. We have contract agreements for drug/alcohol services: 1)Urine analysis screens:The Restitution Center/Villa Day Treatment Center and Island Grove Regional Treatment Center. 2) Drug/Alcohol Evaluations: ARC Counseling Center and Island Grove Regional Treatment Center(See Attachment E). We have another grant resource that permits us to assist in payment for these services. We require random UA screens when need has been determined; and full drug/alcohol evaluations on youth who self-report on abuse and/or whose UA screens indicate abuse. Island Grove can also provide education classes. The Diversion Program also has a diverse number of businesses within the county who serve as work sites for juvenile community service. The juvenile pays a $5.00 medical liability fee through our office(our contract is with Hartford Life and Acct. Ins. Co.), and thus, businesses are willing to provide a working/learning environment for the juvenile to perform community service work as part of their Diversion contract. Agency collaboration includes: (1)Victim Empathy Groups: The Diversion Counselors, Partners and the Weld County Sheriff's Department have helped each other co-facilitate Victim Empathy Groups. This provides networking between the agencies as well as insight into the other agency's programming. (2)Partners,Inc: Diversion Counselors make referrals to Senior Partner Program,the Restitution Program, Victim-Offender Mediation/Restorative Justice program. (3)Restorative Justice Conferencing: Diversion staff serve on the Advisory Board for Restorative Justice. We are a primary referral agency for youth to participate in restorative justice conferences. (4) Drug/Alcohol services: we sub-contract with three different agencies for services: ARC Counseling Center—evaluations; Island Grove Regional Treatment Center: education/classes, evaluations and UA screens; and The Restitution CenterNilla for UA screens and Breathalyzer Call In Program. Page 4 9. PROGRAM EVALUATION FOR FY 2001-2002: A. DIVERSION PROGRAM: The objectives outlined in the 19th Judicial District Attorney's Office: Juvenile Diversion Program proposal for FY 2001-2002 are listed below, with a nine month report(July 1, 2001-March 31, 2002). 1. TO PROVIDE STATE CRITERIA JUVENILES WITH A COMMUNITY BASED ALTERNATIVE TO THE FORMAL COURT SYSTEM FOR AN ANTICIPATED ACCEPTANCE RATE OF 70% AND AN ANTICIPATED REJECTION RATE OF 30%. EVALUATION Contracted achieved as of 3-31-02: 70% acceptance State: 206 cases accepted of 211 = 98% Other: 265 cases accepted of 267 = 99% 30% rejection state cases rejected: 5 of 211 = 3% 2. PROJECTED RECIDIVISM RATES FOR PROGRAM PARTICIPANTS WILL BE 15% FOR SHORT-TERM RECIDIVISM AND 35% FOR LONG-TERM RECIDIVISM. EVALUATION SHORT-TERM RECIDIVISM Contracted Status as of 3-31-02: 27% (State cases only) LONG-TERM RECIDIVISM Contracted Status as of 3-31-02 43% (State cases only) 3.PROJECTED AMOUNT OF RESTITUTION TO BE $5,000 TO BE DISBURSED TO THE VICTIMS OF THEIR CRIMES. EVALUATION Contracted status as of 3-31-02: $21,803 PROJECTED NUMBER OF SUPERVISED ASSIGNED COMMUNITY SERVICE WORK HOURS TO BE COMPLETED WILL BE 1,000 HOURS. EVALUATION Contracted achieved as of 3-31-02: 2,357 hours completed Our Diversion Program measures success by evaluating completion of contract requirements as well as successful achievement of our projected program objectives for each year. Page 5 D. APPROPRIATENESS OF SERVICES OVERVIEW OF SERVICES PROVIDED: An annual review is done with Diversion staff to review programs offered and to determine if changes are necessary. Consideration is given to: 1)types of offenses being referred to the Diversion Program, 2) age levels, 3) gender needs/issues, 4) cultural needs, 5) enhancement (not duplication) of programs the juvenile has access to within school and community. We address current needs and issues of the juvenile, family and community. GROUP EDUCATION OFFERED: A variety of group services are provided. These groups aim to improve skill deficiencies, reinforce appropriate, productive behaviors, and emphasize alternatives that are socially acceptable. The groups are described below. A in-house Shoplift Group is no longer provided for juveniles whose offense includes a shoplifting (misdemeanor) theft offense. We now refer youth to I.S.A.E. (Denver-based court related program). I.S.A.E. offers classes in the Greeley-Loveland-Fort Collins area. These classes are typically 8 hour classes which require a 300 word essay written by the juvenile offender. Diversion youth are also required to write an apology letter to each victim, payment of restitution (if applicable), discussion of their involvement in the offense, and complete an evaluation. A General Life Skills Group Series is available for all juveniles participating in the Diversion Program. This is a series of five topical groups covering the areas of: introductions of group members and thinking errors; communication; anger/stress management; diversity; and refusal skills. These group sessions are scheduled on a consecutive weekly basis or on an every other week basis. Each group has approximately 7-10 juveniles in each group with the same members throughout the series. Each group session lasts for 1 '/2 hours (3:30-5:00 p.m.) . Additional versions of the Life Skills Group series is listed below: a) Young Male Offender Group for ages 10-13. Groups are one hour in length. Topics covered in this series include: Communication Skills/Problem Solving ("I" statements, communication styles, positive rules), Refusal Skills (boundaries, video), Anger Management(video, tuggers, warning signs, symptoms, management techniques), and Feelings. Group series lasts seven weeks. b) Older Male Offender Group for ages 14-17. Groups are 1 %2 hours in length. Topics covered in this series include: Anger Management, Conflict Resolution Skills/Problem Solving, Dating/Relationships, Job Skills, Communication, Refusal Skills. Group series lasts 6-8 weeks. c) Female Gender Group for ages 10-17. Groups are 1 '/2 hours in length. Topics covered in this series include: Growing Up Female/Self-Esteem; Family and Relationships; Diversity; Sexuality & Teen Pregnancy; and Refusal Skills/Goal Setting. d) Victim Empathy Group was first offered during 1999. This group series is usually single gender, ages 13-17. A national facilitator was brought to Greeley during February, 1999 as ajoint venture between the District Attorney's Office, Probation Services, and the Weld County Sheriff's Department. The training was open to forty persons from our geographic area who work with at-risk youth and was held over a 4-day period. These three agencies schedule groups for their own caseload/clients as needed. There are several sub-committees that provide services to the overall Victim Empathy Committee including: ( a) Victim Speaker Subcommittee (crime victims that have had Page 6 some time to heal and approach them to be a speaker at a group. A training is held to prepare each speaker for their presentation); (b) Statistics Committee: develop a system to keep statistics on groups held and tracking for recidivism; © Training Committee: target agencies within the community that can provide assistance to the overall Victim Empathy process. Youth must verbally participate in each group. A victim speaker begins each group followed by curriculum and activities. The groups have been successful in the fact that it has increased juvenile offender's empathy awareness. SEQUENCE OF ACTIVITIES OR SERVICES Referral Process: Juvenile offense reports are received daily from the 21 police agencies throughout the county. Through our Tiburon computer program, a"Names Inquiry" and DINQ screen is printed on each juvenile to check for local prior offenses. A case file is then made for each offender with a case number assigned. A repeat offender's Diversion information is located in the computer system and a notation is made on the new case file. Information regarding the new offense is entered into our Tiburon Computer System. The Chief Deputy DA will identify when Restitution Claim forms are to be sent to victims. The new case file is then sent to the Chief Deputy DA for review. She determines if the case will be filed in court or referred to the Diversion Program. If referred to the Diversion Program, the case file is sent to the Community Programs Administrator: Juvenile Diversion for review. She reads each case file and either accepts or rejects the case. If rejected, the case file is returned to the Chief Deputy DA for filing. NOTE: a case may be rejected if prior information is known, weapons involved and/or violence is prevalent. If accepted into the Diversion Program, a funding source is assigned (state/other). Case file is then assigned to a designated Diversion counselor. Diversion Acceptance Criteria: A. Commission of an illegal offense while between the ages of ten to seventeen. B. Taken into custody at least once or twice for a misdemeanor or once for a felony. C. Offense report sent to District Attorney's Office for review. D. Review by Chief Deputy DA to indicate: sufficiency of evidence; offense is non-violent; history of juvenile and circumstances of crime do not require a court filing. E. The juvenile must accept responsibility for participation in the criminal offense and agree to the terms of the contract agreement. F. The juvenile and parent/legal guardian choose to participate in the Diversion Program vs. court and must agree to the terms in the contract agreement. G. At intake, Diversion counselor deems juvenile appropriate for Diversion Program. Very few juveniles are found inappropriate at this point. One factor which might precipitate rejection at this point would be the discovery of information regarding the juvenile's history that was not available prior to offering the Diversion Program. The Diversion secretary then enters the case information onto the Tiburon computer system and the program statistical information onto the LOTUS system. A letter is sent to the parent/legal guardian listed in the case file requesting that they call to schedule an appointment with the assigned Diversion counselor for an Intake appointment. If the parent/legal guardian does not call for an appointment with ten days of the date on the letter, the Diversion counselor will make an attempt to verify the correct address and send the letter Page 7 once again. If there is still no response within ten days, the case is staffed with the Community Programs Administrator. If all attempts have been made to reach the family, to no avail, the case is referred back to the Chief Deputy DA for court filing. INTAKE ASSESSMENT: The Diversion counselor meets with the juvenile and parent/legal guardian. The police report is reviewed, an advisement of rights is given, and information about juvenile records is explained. If the juvenile accepts responsibility for the offense, the Diversion Program contract requirements are explained in detail and offered to the family as an option to court. Required forms include: Legal Form, Confidentiality Form, Release of Information, Release of Liability (for all groups/community service hours, field trips, etc.), Informed Consent, Intake Data(data on client/family that is entered into computer data base for all juvenile offenders), Family History form, Contract Agreement, Restitution payment plan and policy form, Responsibilities for Community Service, Liability Terms of Agreement for Community Service, Community Service Work Agreement. A complete Family History is taken with discussion to address specific problems. After the counselor has gained insight into individual problems, an individual contract agreement is developed. The counselor then completes the CYO-LSI risk assessment. Individualized Treatment Goals are established. Frequency of appointments and groups are discussed. Based on Family History information given, the Diversion Counselor will contact schools, caseworkers, therapists, and other appropriate agencies for further information. The contract agreement will always include appointments every two weeks, regular school attendance or employment, written apology letter to the victim(s), payment of restitution, community service hours, assigned papers, counseling if determined necessary, community referrals as needed, groups to attend, drug/alcohol assessments as needed. COUNSELING AND PROFESSIONAL CONSULTATION: For six to nine months, the juvenile (along with frequent family participation encouraged) meets with the Diversion counselor for regularly scheduled appointments--each appointment is 30 minutes in length. These may be planned weekly for high risk youth, but most commonly are scheduled twice monthly. The counselor supervises the completion of the contract requirements, discusses concerns of the youth as indicated in the needs assessment and plans sessions to complete the treatment goals and contract requirements. Case notes are maintained by the counselor in the juvenile's Diversion case file. Professional resources have been established in the drug/alcohol community for youth identified of having drug/alcohol problems or identified of being at risk of using. Referrals include Island Grove Regional Treatment Center(UA screens, education classes/groups, and evaluations), ARC Counseling Center(education classes/groups, evaluations), and The Restitution CenterNilla (UA screens). We have also established trips to The Restitution CenterNilla for half-day meetings. (Attachment F) with Diversion youth and residents at The Restitution Center/Villa to discuss drug/alcohol issues. This has been a very effective program for both genders; ages 14-17. The Diversion Program contracts with a licensed professional in the psychology community to receive monthly consultation PROGRAM PHILOSOPHY: Please refer to our current Juvenile Diversion brochure (see Attachment F) for the Mission Statement, Philosophy and Approach, and use of The Balanced Approach. It is the goal of the 19th Judicial District Attorney's Office: Juvenile Diversion program to provide a community based alternative to the formal court system for juvenile offenders who meet the criteria for services. The program seeks to provide "The Balanced Approach" concept which includes: protection to the public, holding youth accountable and responsible for their behavior, and helping Page 8 youth to develop the competencies and skills needed for them to live productively and responsibly in the community. Each juvenile has a unique set of circumstances and factors which have contributed to their offense behavior. The response of the Diversion counselor will be to develop an individualized case treatment plan that is related to an assessment of unique contributing factors. Justice is best served in this program when the community,the victim(s), and the juvenile and his/her family receive balanced attention and all gain tangible outcomes from the interaction with this Diversion Program. It is within this framework that all program services are delivered. In accordance with"The Balanced Approach," it is our goal that through community service, the youth will take responsibility for their crime by returning to the community a service of measurable value. And, through the restitution program, repay the victim of damages resulting from their crime. It is our hope that with the community and youth working together, this experience will help the youth gain meaningful skills and acquire respect toward self and others; thus, leading to more productive living, a safer community environment and lower recidivism. The Family Systems Approach is utilized by our Diversion Program. We seek to have the parent/legal guardian involved as much as possible throughout the program. We strongly encourage parents to attend appointments, call with any questions they may have, and to be aware of assignments that are given to the youth. ASSESSMENT INSTRUMENTS: CYO-LSI Assessment Instrument: During October, 1997, the Diversion counselors participated in a training provided by the State Judicial Program to learn to administer the CYO-LSI Risk Assessment Instrument (Colorado Youth Offender Level of Service Inventory). The instrument is completed within the first three appointments with the juvenile/family. An in-house Needs Assessment is utilized to accommodate two age levels: a) ages 10-13, and b) ages 14-17. This form is given to the juvenile to complete and is then discussed with the Diversion counselor. This form gives a great deal of insight into numerous areas that may not otherwise surface during Diversion. Three Diversion counselors and the Administrator have successfully completed training for the Juvenile Firesetter Evaluation. The Diversion counselor will complete an initial assessment and most likely make a referral of the juvenile and their parent/legal guardian to meet with the Union Colony Fire and Rescue Authority who will complete an in-depth interview and send evaluation results and recommendations to our office. This letter is reviewed with the juvenile and parent/legal guardian. Follow-up recommendations are made accordingly. In October, 2000, a Juvenile Firesetter Coalition was established. Our goal is to have interagency communication, consistent firesetter evaluations performed throughout the county, and regular meetings to include all fire departments, agency personnel working with juveniles, and other interested parties. We are currently in the process of developing a handbook that will be available to agencies of Weld County, developing a juvenile firesetter tracking system, and scheduling a regional firesetter training for interested persons. Juveniles needing a drug and alcohol assessments can be referred to the following: a) Island Grove Regional Treatment Center (evaluations, education, groups, UA screens), b) The Restitution Center/The Villa(UA Screens), or c) ARC Counseling Center(evaluations). Results are sent to the Diversion counselor who will review the information with the juvenile and their parent/legal guardian. Follow-up recommendations are required accordingly. Page 9 TERMINATION: (1) Successful termination indicates that all terms of the contract agreement were satisfactorily completed. A Termination Summary and DCJ form are completed and placed in the case file which is given to the Community Programs Administrator for review. In the event the youth re-offends before turning age 18, they may be considered to participate in the Diversion Program a second time. (2) Unsuccessful terminations also have a Termination Summary and DCJ form completed. The case file is given to the Administrator for review. These files are given to the Chief Deputy DA for review for court filing. An unsuccessful termination would eliminate a juvenile from future consideration for the Diversion Program should he/she be detained on another charge. EVALUATION FORMS: At the final appointment, an evaluation form is given to both the youth and the parent/guardian. These forms are then placed in a file as feedback for the program. STAFF/CASE SUPERVISION: The Community Programs Administrator reviews all cases at referral and at termination. In addition, the Administrator reviews individual cases on a regular basis and provides comments to the counselor related to content and direction. Counselors inform the Administrator of any incidents, crises or high risk situations. Bi-weekly staff meetings are held with a planned agenda which includes case staffings, paperwork updates and changes, and in-service training. Each counselor meets with the Administrator on a regular basis for any programmatic concerns. An evaluation of the counselor's performance is completed, based upon the format developed by the District Attorney's Office, on an annual basis. The Administrator schedules an individual appointment with the staff member to review the evaluation. Positive and open communication is a primary concern in this program to ensure high moral and productivity. FEES ASSESSED: New fee schedule is effective 7-1-02: A. Diversion Program(initial case): $75.00 B. Each new offense/case while participating on the Diversion Program and youth remains eligible for Diversion Program: $50.00/each new case C. Community Service Liability Fee: $ 5.00 D. Any scheduled group or ISAE class Rescheduling Fee: $10.00 Fees will be collected by the Diversion counselor during the first 60 days of participation in the Diversion Program. Upon payment of fees,the counselor will write a receipt to the juvenile. The fee must be paid in the form of cash or money order made payable to the District Attorney's Office. The fee is then given to the Diversion secretary who will put the monies in a locked safe until the Administrator prepares a deposit. POLICIES AND PROCEDURES for each phase of the Diversion Program are provided in a training manual. It is updated throughout the year as changes are made. Each new staff member is required to review the manual prior to beginning work with their assigned caseload. PROGRAM ASPECTS ON CULTURALLY APPROPRIATE AND GENDER-SPECIFIC SERVICES. The Diversion staff attend in-service workshops and related conferences that offer culturally appropriate information that will enhance our program services. We understand the need for speaking and/or understanding the Spanish language/culture. Therefore, staff members enroll in various levels of Spanish classes offered by the Weld County Personnel Office. Several of the Diversion staff have participated in classes. Page 10 Most all forms within the intake packet forms have been translated into the Spanish language. We encourage family members to bring an adult family member with them if there is a need for an interpreter. In the event that we do not have a Spanish speaking staff member, our office will provide for and make arrangements to have a Spanish interpreter for the family. This service is provided to the family at no cost(cost is absorbed by our program budget). DIVERSION PROGRAM OBJECTIVES FOR FY 2002-2003: 1. To receive 250 juvenile diversion referrals to the Diversion Program, thus diverting them from court filing. This will include providing 50% state criteria juveniles with a community based alternative to the formal court system for anticipated acceptance rate of 75% and an anticipated rejection rate of 25%. a. State criteria juveniles are those who have been taken into custody for one or more misdemeanor offense or one felony, and therefore would likely result in a juvenile filing. Juveniles are referred for Diversion by the Chief Trial Deputy DA. The Community Programs Administrator assesses those referrals to determine the appropriateness of each referral programmatically and assigns cases to a Diversion counselor. b. Diversion services will include: screening, intake and assessment, individual and family counseling, educational and counseling groups such as life skills, female and male gender groups, shoplift groups, referrals to drug/alcohol evaluations/treatment programs and UA Screens, referrals for psychological testing and treatment, referrals to Partners, Inc. (Senior partner, victim-offender mediation/Restorative Justice, and Restitution Program), supervision and case management, restitution collection, and community service hours. c. Diversion services will reduce the number of cases filed in court and referred to Probation and thus reduce expensive processing through state courts. The following costs were received during April, 2001 from the following sources: Kelly Hufford of State Judicial Office (probation cost) and Andrew Martinez of Division of Youth Corrections (DYC cost). The information listed below indicates the cost for Diversion, Probation, and DYC placement (all figures are for one youth/one year for 2001): Diversion Program $ 357 Probation Services $ 1,054 Division of Youth Corrections $59,130 Overall, the Diversion Program is a significant cost savings in tax dollars to citizens in our jurisdiction as well as the state. The program components place high accountability factors on juvenile participants. Our program reflects a high success rate primarily due to these accountability factors and thus, we avoid more costly referrals and placements within the juvenile justice programs. We continue to work with Probation staff to determine program services that we can offer program participants, thus preventing court filing and adjudication. This will further provide cost savings to the community. Page 11 2. Projected recidivism rates for program participants will be 25% for short-term recidivism and 40% for long-term recidivism. a. Short-term recidivism is defined as a re-arrest while on the Diversion Program resulting in a case filing. The Chief Deputy DA, the Community Programs Administrator, and the Diversion counselor consult regarding further action. If the offense is minor and the counselor is willing to continue working with the juvenile, the juvenile is given additional consequences for the new offense and continues on the Diversion Program. Consequences may include: additional community service hours, additional restitution to pay and/or added contractual time, etc. Short-term recidivism will be measured by any re-offense while in the Diversion Program recorded in the closing log. b. Long-term recidivism is defined as a re-offense within five years after a juvenile's case has been closed from the Diversion Program. The Chief Deputy DA and the Community Programs Administrator jointly determine whether to file the case or to offer the juvenile another opportunity to participate in the Diversion Program. Long-term recidivism will be measured by tracking all new police reports to determine if the juvenile has had any prior involvement with the Diversion Program over the past five years. If tracking records show previous Diversion involvement, a notation will be made in the new case log, along with a notation of whether the case was closed as "successful" or "unsuccessful." The number of juveniles involved with the Diversion Program who have re-offended after his/her case had been closed, will be tracked and counted. 3. Projected amount of restitution to be collected and disbursed to victims in juvenile crimes will be $7,500. a. Victims of juvenile crimes will be contacted to complete and return restitution forms. b. Each contract agreement will include payment of any restitution owed to each victim. 4. Projected number of supervised assigned community service work hours to be completed will be 1,500. a. A consistent procedure is in place for assigning community service hours. In the case of a juvenile who is already employed or is responsible for family care taking, the number of hours may be altered. This provides a consistent and reliable method of assignment. Because of on-going recruitment of work sites, the counselors have more comprehensive and diverse choices related to assigning community service hours. This results in successful completion of assigned work hours and program success in general. E. ACCOUNTABILITY OF YOUTH PROJECTED RE-ARREST RATES/RECIDIVISM RATES: Short Term: 25%; Long Term: 40%. Short-Term Recidivism is defined as a re-arrest while on the Diversion Program resulting in a case filing. The Chief Deputy DA, the Community Programs Administrator and the counselor consult regarding further action. If the offense is minor and the counselor feels commitment from the Page 12 juvenile on the program,the juvenile is given additional consequences for the new offense and is allowed to remain on the program. Consequences may include: additional community service hours, additional restitution to pay and/or added contractual time. Short-term recidivism will be measured by any re-offense while on the program and is reported in the closing log. Long-Term Recidivism is defined as a re-offense within five years after the juvenile's case has been closed. The Chief Deputy DA will determine, at the time of the new offense, whether to file the case or to have the Community Programs Administrator consider the juvenile for the Diversion Program again. Long term recidivism will be measured by tracking all new police reports to determine if the juvenile has had any prior involvement with the program over the past five years. If tracking records indicate previous Diversion involvement, a notation will be made in the new case log, along with a notation of whether the case was closed as successful or unsuccessful. VICTIM OFFENDER MEDIATION/RESTORATIVE JUSTICE: Our Diversion Program serves as a primary referral agency to Partners, Inc. for victim offender mediation/Restorative Justice. The Diversion counselor explains the process involved to the juvenile and parent/legal guardian. A referral form is completed and sent to Partners. The Partners RJ coordinator will make all necessary contacts of offender and victim and set up the conferencing date/time/location. The Partners Program has grant monies available to pay for conferencing; therefore,there is no fee for our referrals. RESTITUTION: The Chief Deputy DA determines when restitution claim forms are sent to victims. The victim has twenty days to complete the form and to document all requests with estimates or receipts regarding repair or loss. The amount of loss for each victim is divided among codefendants and each youth is held responsible for paying 100% of his/her share of restitution. A payment schedule is developed by the Diversion counselor. The juvenile must purchase a money order made payable to the victim. Our office then sends a cover letter with the money order to the victim. The restitution component of the program is designed to be a learning experience for the youth as well as a reimbursement system for the victim. Juvenile is given a 6-month time period to pay restitution in full. NOTE: It is difficult to project a number of victims to receive restitution. Restitution amounts can vary from a few dollars up to $5,000. Number of victims per offense varies. COMMUNITY SERVICE HOURS: Community service hours are consistent with each juvenile participating in the Diversion Program. For ages 10-13: 10 hours are assigned for the first offense; in the event they are on the Diversion Program with two offenses, they are assigned 15 hours. For ages 14-17: 16 hours are assigned for the first offense; in the event they are on the Diversion Program with two offenses, they are assigned 24 hours. They are given a period of six weeks to complete their community service hours at a worksite assigned by their counselor. Each juvenile is required to pay a one-time $5.00 medical liability fee to this office prior to beginning their hours. Our liability policy is through Hartford Life and Acct. Insurance. The work hours may be altered only in a situation where the juvenile is the caretaker of a family member or where employment and school may present a problem for the juvenile's economic and/or academic survival. REFERRALS TO OTHER AGENCIES: Counselors frequently refer juveniles to other agencies as well as community resources including service providers for youth with special needs. Those agencies utilized most frequently include: Partners, Department of Social Services, alternative schools, GED programs, Boys and Girls Club, Rodarte Center, Youth Passages (North Colorado Page 13 Psychcare Youth Treatment Program), Job Services, Job Corps, Island Grove Regional Treatment Center(for substance abuse evaluation/treatment, education/groups, and UA screens), The Restitution Center/The Greeley Day Reporting Center (UA and BA screens), and ARC Counseling Center (evaluations); c.a.r.e. (Child Advocacy Resource and Education), and schools throughout our judicial district. SUPPORTIVE EDUCATION SERVICES: During the intake process,the counselor identifies and addresses academic, behavioral, and attitudinal problem areas in the juvenile's educational setting. The Diversion Program goal is to maintain students in their present educational setting or to prepare them for reintegration into a public school setting, a vocational program such as Job Corps or into a GED program. To assist the juvenile in attaining these goals, the counselor may obtain overall school progress reports, achievement scores, attendance records, discipline information, suspension and expulsion and ability scores from the schools. The counselor may request input in special educational staffings. Effective February, 2001, a collaborative effort with School District 6, Greeley Police Department School Resource Officers (SRO), and the Diversion Program emerged. We share information on students at designated middle and high schools. The SROs then get to know the students and report any problems/concerns to the Diversion Counselor. This has been a successful collaboration. COUNSELING: All counselors are required to have masters degrees in the counseling field and at least one year experience. The counseling staff is well-equipped to provide short-term guidance and counseling to troubled youth and their families. As indicated above, the program provides individual, group and family involvement, and counselors are supervised according to state law by a qualified expert. In addition, a number of juveniles and their families are referred outside the program for therapy when assessed as necessary. OTHER MEASURES OF PROGRAM SUCCESS: a) RESTITUTION COLLECTIONS: The Diversion Program continues to have a high success rate in the collection of restitution monies. We set firm limits with the juvenile regarding payment to the victim for damages/injuries. We strongly encourage the youth to earn their own restitution monies, discourage parents from "handing over"the monies to their youth for payment, and refer the youth to the Partners Restitution Program as a resource to earn monies. Thus, we can continue to project that we will have a high success rate of victims receiving reimbursement. b) COMMUNITY SERVICE HOURS: Youth, ages 10-17, are expected to complete a set number of community service hours. We attempt to match their level of skill/interest to a work site we have established in the community. We have had several youth complete their community service hours at the Boys and Girls Club and upon completion, they were offered a summer or seasonal job. Page 14 F. COST EFFECTIVENESS OF PLACEMENT 1. ANNUAL BUDGET Refer to Attachments B and C for more detailed budget information as requested. Fees for Service: Our program charges the following fees for service (eff. 7-1-02): $75 for initial case on Diversion Program (6-9 months in length) $50 for each new case while participating on Diversion Program and youth remains eligible for Diversion Program $10 for Rescheduling Fee of any scheduled group or ISAE class Fees are explained at the Intake appointment and due within 60 days. If youth/family state that there is a hardship in fee payment, the Diversion Counselor will staff the case with the Administrator and we will consider one of the following: 1) refer the youth to the Partners Restitution Program to earn the program fee (we inform Partners of the payment due date); or 2) we will partially waive the program fee. The partial waiver of program fee is granted for approximately four families per year based on hardship. The hardship is self-report information gathered through the various forms completed at the Intake appointment. Collected fees are deposited into an account established with the Weld County Accounting Office. The Administrator makes monthly deposits to the account. At the end of the grant year, these monies reflect our portion of the local match. 2. BUDGET NARRATIVE STATE DOLLARS REQUESTED: The 19th Judicial District Attorney's Office: Juvenile Diversion Program is requesting $64,321 in state funds to support two Community Counselor III positions. Each counselor's annual salary rate is $34,382 & $34,383 plus a benefit package of$8,498 for a total of$42,880 & $42,881 each. During grant year 2000-01, we were awarded an additional sum of$583 which will provide either additional educational materials for our program or may be applied toward salary costs. In order to figure a 50/50 ratio, we are asking for DCJ funds in the amount of$64,321. Weld County General Funds and the collection of program fees will account for the remaining 25% ($21,440). This includes the additional $194 match as a result of our supplemental award last year. As presented earlier in the RFP, the Diversion Program can provide comprehensive services at an extremely low cost to the state (one youth/per year): $357 as compared to Probation Services ($1,054) and Division of Youth Corrections ($59,130.) Two counselors are being requested (as in prior years)to provide individual/family counseling, case management of contract agreement requirements, facilitate groups, collect restitution, and work with juvenile offenders in such a program that will educate the youth into being a productive young citizen in our community. The Counselors will also work with the youth/family through various activities and discussions which will educate the family communication approach to resolving issues. As indicated in the proposal, a masters degree and one year experience is required for all Counselor III positions. It is necessary to have these qualifications in order to provide quality services to such a difficult population and to make assessments for more serious family and individual needs. The District Attorney's Office is subject to positions and salary levels which are determined by the Weld County Personnel Office. Page 15 LOCAL MATCH: The Weld County General Funds and program fee collections will provide funds for the 25% local match for FY 2002-2003 in the amount of$21,440. Weld County General Funds absorb the annual cost of living raise as well as any step increases in salary for each counselor position. This match also includes in-kind operating expenses provided by Weld County. Local Match Dollars to be generated for FY 2002-2003 are listed below: Diversion Program Fees: $11,250 ($75 x 150 accepted cases per year) Weld County General Funds $10,190 (Includes in-kind operating expenses) TOTAL AMOUNT FOR MATCH: $21,440 *These monies will be collected and deposited in an account with Weld County for the purpose of the required match. 3. BUDGET OPTIONS: The Diversion Program is requesting funding for two Community Counselor III positions. It would be extremely difficult to provide a quality service for this judicial district without this funding. The Diversion Program provides a unique and unduplicated program to juvenile offenders for the 19th Judicial District. Volunteer/Intern counselors through the University of Northern Colorado have been considered. However, this would not be the ideal situation because of the semester turn-over rate. The program would not provide the necessary consistency through this type of arrangement. Intern counselors are beneficial for a supplemental purpose but not as a replacement for the masters-level counselor in the Juvenile Diversion Program. diver/exhibita.nih ATTACHMENTS A. Excerpts from the Colorado Children's Code and Budget Forms B. Budget Outline - FISCAL YEAR 2001-02: BUDGET SUMMARY BY SERVICE CATEGORY C. FISCAL YEAR 2001-02: DETAILED PROGRAM BUDGET D. Certificate of Insurance/Endorsement, Certificate of Liability Insurance Fidelity Certificate, Workman's Compensation Bond, Certificate of Participation: CAPP (Colorado Counties Casualty and Property Pool): Weld County Automobile Insurance Internal Revenue Service Certificate E. Programmatic Sub-Contracts (Drug/Alcohol services; Spanish Interpreters) 1. ARC Counseling Center 2. Island Grove Regional Treatment Center 3. The Restitution Center/Villa 4. Robert Cash 5. Patricia Fiore Sprock 6. Carmen Lucero Haines F. Letter from Referral Agency, Organizational Chart, Juvenile Diversion Brochure NOTE: Articles of Incorporation: Weld County is a county government incorporated by the State of Colorado in 1865. We are governed by the Board of County Commissioners. Each January, a new chair of the Board is selected; they provide the official signature on all contracts. diver/exhibita.nih ATTACHMENT A Excerpt from the Colorado Children's Code 19-2-303. Juvenile diversion program - authorized. (1) In order to more fully implement the stated objectives of this title, the general assembly declares its intent to establish a juvenile diversion program to provide community-based alternatives to the formal court system that will reduce juvenile crime and recidivism, change juvenile offenders' behavior and attitudes, and reduce the costs within the juvenile justice system. (2) The division of criminal justice in the department of public safety is authorized to establish and administer a juvenile diversion program. In order to effectuate the program, the division may contract with governmental units and nongovernmental agencies to provide services for eligible youth through community-based projects providing an alternative to a petition filed pursuant to section 19-2- 512, an adjudicatory hearing pursuant to section 19-3-505, or dispositions of a juvenile delinquent pursuant to section 19-2-907. (3)For purposes of this section: (a) "Director" is defined in section 19-1-103 (42). (b) "Diversion" is defined in section 19-1-103 (44). (c) "Governmental unit" is defined in section 19-1-103 (55). (d) "Nongovernmental unit" is defined in section 19-1-103 (79). (e) "Services" is defined in section 19-1-103 (96). (4) Projects soliciting service contracts pursuant to this section must demonstrate that they: (a)Meet a demonstrated community need as shown by a survey of the type of community, its special circumstances, and the type and number of youth who will be served by the project; (b) Provide services that do not duplicate services already provided in the community; and (c) Are supported by the community, as demonstrated through receipt of nonstate funds or in- kind supplies or services to meet at least twenty-five percent of the total cost of the project. (5)When applying for a contract with the division of criminal justice to provide services to youth under the juvenile diversion program, a community project shall submit for review by the division a list of the project's objectives, a report of the progress made during the previous year if applicable toward implementing the state objectives, an annual budget, and such other documentation as may be required by the director. (6) (a)Each project providing services under this section shall develop objectives and report progress toward such objectives as required by rules and regulations promulgated by the director. (b) The director shall regularly monitor these diversion projects to ensure that progress is being made to accomplish the objectives of this section. ATTACHMENT B (Revised 3/2001) BUDGET SUMMARY BY SERVICE CATEGORY Budget Outline - FISCAL YEAR 2001-02 Agency: 19th Jthlicial Dist Attorney Program Title: Juvenile Diversion Prog SERVICE CATEGORY Other Diversion Local Local Service category-,#76-5, " TOTALS - " State-ffi" Cash In Find Personnel 85, 761 64 , 321 21 , 440 0 Supplies/Operating Travel Equipment Professional, Contracted Services DIVERSION (765) TOTALS 85, 761 64 , 321 21 , 440 0 Restitution Local Local Service`Category#763. TOTALS State.$ mash In-Kind Personnel Supplies/Operating Travel Equipment Professional, Contracted Services RESTITUTION (763) TOTALS 0 0 0 0 Victim Offender Mediation local Local Service Category#764 TOTALS " ` State'$ Cash In;Kmd Personnel Supplies/Operating Travel Equipment Professional, Contracted Services MEDIATION (764) TOTALS 0 0 0 0 JUVENILEsE Local Local PROGRAM TOTALS State $ Cash In-Kind BUDGET TOTAL ,8 5, 761 64, 321 21 , 440 0 O N O of C r I («. Co C O V O CD e a O 2 O O O M to co ° o c c c c o a )+ a m 0 Y a. ft Y O o 0 .a. x C Y C. y, q u a .o O N L L to C my R O O O CO U E o O O ` Sc N N U CO L h N v Ti ct o (0 in O O ` 0 l° O 4.4 W' CO 0 U af°i U aN a) U Q C H a O 5 a o — a D ai ) . N O tO j m u. CD LO N LL a a ... M a+ H L.. L. O 0 N N cl' (�/J O C O j a M M to v C O N m c o co h o pm to t as p a4ILIy< ~ (jci3 EO °Q... CO CO N '0-" O .� a ... J �O W g a a N -44 In o m m to d co `a.. o o o e o o J .� O 0 CD a .° e ) I-- I--o ° o 'a U m N d _an O 0 Q�Q E a �� V o o w z Z Q } area or O O 2 F W 2 _ g m Q a d m 6- � x x x x x x y a' rn i' O a w 1O iS = o N . CO CO w a V Q LL °o w 0 o m co a O �� a Qd C m0c aci d N N o z OO d' d' a LL = s N II II 11 II II II a 0 CO o a Q J o ¢ a c > (i,U, m co a. O. Qm � W o ,..4 A-. rn rn O w v H a Z a n Co c rn W a w 'O I1 C. co CO y in = f° c .: EO o O - 1- = O di F Q `= 7;.16 c O m y LL N M a m Z c O. f . a en COnn U C U O N- aI- en en Z 11 H H Q U 1- a _J C O H H - a0 E aO H H w 2 Z 2 O .a. 0 0 0 . a coo) at Jccu a a) C. C o H N t2 0 z..:y v to to co o 0 o o zoo o a W. r1 C o (° y O ME 0 0 7.. Ti a s of o '.a-CO U U a h aa) ii `o U a ;o EE 0 .C m Q1 C L in a E E m 41 -O o o a 0 0 OT ooO - a - OLa. N a a" a a') q ›- NCI C_ U V G Of9. U �V.. U C -O O it a-... O a r o'. lil EO `° Ce fa al 0 o . .0 a U a N L a a c C c.)m ° C m L O l(1 C C L .E a 3 N C o t"- c.-2 c ^y 3' -i» c liO m . mv' ....-_I ..ai co is o m co m `v a W. C _ .- LL a. LL LL W m B -:O N O 2 O R'Y in v. _. to l-3 0p O � or Og o w , sv F» of tRart J Q J tE? o a a o ° o 0 V Li > W W V F— w ~ d ar al y_ y W 0 Q d L I.O . Z N T O 0 Q L c =., J (0 a y CO W Z '. O _ h 0 It C I' LL LS' CO O +• R - v I- a 0 r ai ca. C & N e = W N : C,2. ILL E E J U Q ,J w z O O r� " e C W,S G. IL;ia w re U O. U. Cc; ® Q '0.O J m Z Q V, 0U' m{3 :D0U • Certificate of Participation Colorado Counties Casualty and Property Pool (CAPP) For the Coverage Period January 1, 2002 through December 31, 2002 WELD COUNTY Colorado Counties Casualty and Property Pool(CAPP)hereby certifies that Weld County is a participating Member of CAPP for the period beginning January I, 2002 through December 31, 2002. The coverages, conditions of membership, and other provisions applicable to members of CAPP are as described in CAPP's Bylaws and Intergovernmental Agreement and in the applicable excess policies,Policy Statements and endorsements thereto, copies of which have been or will be provided to Weld County. The types and monetary limits of the coverages provided to Weld County through membership in CAPP,in consideration of the payment of its contributions,are limited, as of the date of this certificate, to those which are shown below. The scope,terms, conditions, and limitations of coverages are governed by the aforementioned agreement and policies. I. The types of coverages,subject to the limit on CAPP's liability in Section II below, are as follows: A. Property (including EDP, mobile equipment, and auto physical damage) B. Liability 1. Bodily Injury,Property Damage (General Liability, Auto Liability) 2. Wrongful Acts committed in the conduct of duties (Public Entity Management Liability) 3. Bodily Injury, Property Damage, Personal Injury(Law Enforcement Liability) 4. Errors or omissions in the administration of an insured's employee benefits (Employee Benefits Liability) 5. Injury resulting from healthcare professional services rendered by EMTs (Emergency Medical Professional Liability) C. Crime 1. Monies and Securities (inside) 2. Monies and Securities (outside) 3. Employee Fidelity D. Boiler and Machinery II. CAPP Retention,Aggregate Limits, and Member Deductibles For the coverages described in Section I, CAPP shall be liable only for payment of the self-insured retention and only to a total annual aggregate amount for members of CAPP as a whole of the amount of the CAPP loss fund for the coverage period. CAPP's per claim/occurrence retention are limited to the following for the foregoing coverages: A. $150,000 per claim/occurrence property B. $250,000 per claim/occurrence liability (per coverage line) C. $150,000 per claim/occurrence crime D. $5,000 per loss boiler and machinery In addition,there is a maintenance deductible of$500, which applies to each of the County's first party claims/occurrences/losses. Payment of the deductible reduces the amount otherwise payable under the applicable CAPP retention. Pertaining to all liability losses, CAPP has purchased an aggregate retention protection of$4 million. Coverages in excess of the foregoing retention are provided only by the excess insurers in applicable excess policies, and are payable only by those excess insurers. The limits of coverage provided by the excess insurers are as follows: A. Liability From $250,000 per claim/occurrence to $3 million per claim/occurrence except for auto which is non-aggregated, subject to the following: All liability coverages are provided on a claims-made coverage form except for automobile liability,which is on an occurrence form. In no event shall the maximum per claim/occurrence payment exceed the following for general liability, auto liability,public entity management liability, law enforcement liability, employee benefits liability or medical professional liability claims subject to the Governmental Immunity Act: $150,000 per person and$600,000 per occurrence. Additional limits, sublimits and aggregates apply as provided in the applicable excess policies. B. Crime None C. Boiler and Machinery From$5,000 to the cost of repair/replacement for each actual loss sustained D. Property From$150,000 to $50 million each occurrence. "All Risk"basis with sublimits of$1 million newly acquired property, $5 million new construction each occurrence and $500,000 unscheduled locations. Sublimits of$1 million for property in Flood Zone A and $10 million for property in Flood Zones B, D and X500. Newly acquired property must be reported within 60 days. The excess insurer for the coverage period is St. Paul Fire and Marine Insurance Co. Information concerning the CAPP loss fund for the coverage period may be obtained by contacting CAPP through its Administrator, County Technical Services, Inc. (CTSI). Colorado Counties Casualty and Property Pool By: lien pman, CTSI Executive Director December 3, 2001 CATE NUMBER MARSH USA INC. CERTIFICATE OF INSURANCE SEAf010007884000 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS Marsh USA Inc. NO RIGHTS UPON THE CERTIFICATE HOLDER OTHER THAN THOSE PROVIDED IN THE 1225 17th Street POLICY. THIS CERTIFICATE GOES NOT AMEND,EXTEND OR ALTER THE COVERAGE Suite 2100 AFFORDED BY THE POLICIES DESCRIBED HEREIN. Denver, CO 80202 COMPANIES AFFORDING COVERAGE COMPANY 174XX-WELD-01235- WELD A COLORADO COUNTIES CASUALTY&PROPERTY POOL ;INSURED COMPANY I WELD COUNTY B St.Paul Fire&Marine Insurance Company c/o COLORADO COUNTIES CASUALTY& PROPERTY POOL COMPANY 1700 BROADWAY SUITE 1512 C i DENVER,CO 80290 COMPANY I 0 : COVERAGES This certificate supersedes and replaces any previously issued certificate for!the policy period noted below:.•. '.. 0 THIS IS TO CERTIFY THAT POLICIES OF INSURANCE DESCRIBED HEREIN HAVE BEEN ISSUED TO THE INSURED NAMED HEREIN FOR THE POLICY PERIOD INDICATED. NOTWITHSTANOING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THE CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.CONDITIONS AND EXCLUSIONS OF SUCH POLICIES.LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. CO POLICY EFFECTIVE POLICY EXPIRATION LIMITS LTR TYPE OF INSURANCE POLICY NUMBER DATE(MMrDOIYY) DATE(MOONY) OONY) GENERAL LIABILITY GENERAL AGGREGATE $ A X COMMERCIAL GENERALLIAeILITY PER PARTICIPATION 01/01/02 01/01/03 r PRODUCTS•COMP/OPACG $ 250.000 X j CLAIMS MADE I OCCUR CERTIFICATE PERSONAL&AOV INJURY $ 250.000 OWNER'S&CONTRACTOR'S PROT I _ EACH OCCURRENCE $ 250'000 If {III FIRE DAMAGE(Any one fire) $ - MED EXP(Any one person) I S ( AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 250.000 A ; X J ANY AUTO PER PARTICIPATION .01/01/02 01/01/03 CERTIFICATE $ ALL OWNED AUTOS BODILY INJURY (Per person) I SCHEDULED AUTOS I I HIRED AUTOS BODILY INJURY $ j X 1(Per accident) X NON-OWNED AUTOS X CLAIMS MADE PROPERTY DAMAGE S I GARAGE LIABILITY I AUTO ONLY-EA ACCIDENT S i_iANY AUTO OTHER THAN AUTO ONLY: , I EACH ACCIDENT I $ �I I I $ AGGREGATE i I EXCESS LIABILITY i EACH OCCURRENCE I$ 2,750,000 's. 1 -- B I 'UMBRELLA FORM GP06301129 29 01/01/02 101/01/03 I AGGREGATE S 2,750,000 X I OTHER THAN UMBRELLA FORM WC STATU• IOTH j WORKERS COMPENSATION AND I TORY LIMITS I L T 1 I EMPLOYERS'LIABILITY I EL EACH ACCIDENT S . THE PROPRIETOR/ ri INCL EL DISEASE-POLICY LIMIT ,$ I PARTNERS/EXECUTIVE EL DISEASE-EACH EMPLOYEEI S OFFICERS ARE. EXCL OTHER PER PARTICIPATION 01/01/02 101/01/03 I$150,000-DED. $500 ALL A PROP,MOB EQU,AUTO PD CERTIFICATE I REAL&PERSONAL PROPERTY SUB TO FLOOD ZONE SUB-LIMITS j B iPROP,MOB EQU,AUTO PD GP06301110 01/01/02 ,01/01/03 $50,000,000 XS OF$150,000 DESCRIPTION OF OPERATIONSILOCATIONSNEHICI..BS(SPEC!AL ITEMS(LIMITS MAY BE SUBJECT TO DEDUCTIBLES OR RETENTIONS) EVIDENCE OF INSURANCE CERTIFICATE HOLDER CANCELLATION '_ • SHOULD ANY OF THE POLICIES DESCRIBED HEREIN Be CANCELLED BEFORE THE EXPIRATION DATE THEREOF THE INSURER AFFORDING COVERAGE WILL ENDEAVOR TO MAIL_an DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED HEREIN.BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR UABILITY OF ANY KIND UPON THE INSURER AFFORDING COVERAGE.ITS AGENTS OR REPRESENTATIVES. MARSH USA INC. o -44.4-444,BY: Dorothy A.Stevens mm 1(9/99) VALID AS OF: 12/13/01 POLITICAL SUBDIVISION EXEMPTION CERTIFICATE (For use by States, Territories, or Political Subdivision thereof, or the District of Columbia) The undersigned hereby certifies that he is Controller of Weld County Government and that he is authorized to execute this certificate and that articles/services purchased from are for the exclusive use of Weld County Government. It is understood that the exemption from tax in the case of sales or articles under this exemption certificate to the State, Territory, or Political Subdivision or District of Columbia is limited to the sale of the article purchased for their exclusive use, and it is agreed that if articles purchased tax-free under exemption certificates are used otherwise or are sold to employees or others, such fact must be reported to the manufacturer of the articles covered by this certificate. It is also understood that the fraudulent use of this certificate to secure exemption will subject the undersigned and all parties making use of this certificate to all applicable criminal penalties under the Internal Revenue Code. COLORADO SALES TAX CERTIFICATION OF EXEMPTION NUMBER- 98-03551 FEDERAL TAX EXEMPTION NUMBER- 84-6000813 STATE TAX IDENTIFICATION NUMBER- 14-02101 Date 5/6/x' 2 B G� COLORADO DIVISION OF CRIMINAL JUSTICE EXHIBIT "B" DCJ FORM 3. CASH REOUEST- JUVENILE DIVERSION (See detailed instructions on the back of this form.) AGENCY: ADDRESS: [State warrant(check) will be sent to address above, noting Contract Number on check stub.] PROGRAM TITLE: CONTRACT NUMBER: PROJECT DURATION: FROM: TO: PREPARED BY: Phone: ( ) Fax: ( ) SECTION I: CASH NEEDS FOR THIS TIME PERIOD * 1. Projected or Actual Expenditures for * 1. $ (State funds and Match) (Time Period/Calendar Quarter) 2. Less Cash Match available during this time period 2. $ 3. TOTAL STATE-AWARDED FUNDS NEEDED DURING THIS TIME PERIOD (Line lminus Line 2) 3. $ SECTION H: CASH SUMMARY AND REQUEST Diversion Restitution Mediation Total 765 763 764 4. Amount of State Dollar Award: e\/\i 4- 5. Amount of State Dollars Received to Date: 5. 6. Amount of State Dollars Requested, Not Received: 6. 7. AMOUNT OF THIS REQUEST (Total equals#3 above): 17. 8. Totals of Lines 5, 6, &7: 224 8. 9. State Award Balance (Lines 4 minus Lines 8): 4 9. REQUIRED SUBGRANTEE SIGNATURE t PROJECT DIRECTOR'S SIGNATURE DATE SUBMIT TWO SIGNED FORMS, ONE WITH ORIGINAL SIGNATURE TO DCJ. DCJ Use: VENDOR#: Required Quarterly Financial Reports (DCJ Form 1-A)have been submitted to date. O Yes; ❑ No Amount Requested on Line#7 above is ❑ Approved; O Approved as modified to$ ; O Denied If Request was modified or denied, Reason: Program Specialist, DCJ Date CashRequest.wpd(Rev.3/01) DETAILED PROCEDURES FOR COMPLETING DCJ Form 3 -CASH REQUEST -JUVENILE DIVERSION HEADING Agency: This is the agency to which the award was made. Address: Enter the agency's address to which the check should be sent. The warrant (State check)for the approved cash request will be sent to the contractor agency with the contract number noted on the stub. Program Title: This is the name of the program,e.g., 32n°Judicial District Juvenile Diversion Program. Contract Number: This is the Contract number assigned to the project by DCJ. It can be found on the Contract Award. Continuation Contracts must make sure they enter the current Contract number. Duration: This is the period of the Contract award, not the time period for which cash is being requested. It can be found on the Contract. Prepared by: Name of person completing this form. Include this person's phone number. This can be someone other than the project director, but the Project Director must verify the figures by signing at the bottom of the form. SECTION I - Cash Needs for this Time Period: Line 1: Projected or Actual Expenditures: Indicate the time period the cash request covers. For those projects seeking reimbursement of costs already expended, indicate the period(months)for which reimbursement is being sought. For those projects requesting a funding advance, indicate the month or quarter for which the advance is being sought. Indicate the actual expenditures(reimbursements)or projected expenditures(advance)of both award and match funds, for the time period on line 1. Line 2: Less Cash Match on Hand: Indicate the cash match that the project has currently available for project expenses during the period covered by the cash request. Line 3: Total Cash Needs for Period: Subtract Line 2 from Line 1 and enter the difference on Line 3. SECTION II-State Award Cash Summary and Request: Complete all applicable blocks in the table. Line 4: Amount of State Dollar Award: This is the amount of state dollars awarded,by Service Category and Total, to the project. This figure can be found on Attachment B of the Contract, or your most-recently approved budget revision. Line 5: Amount of State Dollars Received to Date: Indicate the amount of state dollars the program has actually received to date. Line 6: Amount of State Dollars Requested,not Received: Indicate the amount of state dollars the program has requested from DCJ on a previous cash request but has not yet received. Line 7: Amount of this Request: This figure must match the figure from Line 3 above. Line 8: Totals of Lines 5, 6, and 7: Add the amounts on Lines 5, 6, and 7 and enter the total on Line 8. Line 9: State Award Balance: Subtract the amounts on Line 8 from the amounts on Line 4 and enter the differences on Line 9. This is the amount of state funds remaining for use by the program. REOUIRED SIGNATURE The Project Director must sign and date the original Cash Request. The original and one copy must be sent to DCJ. Allow 30 days from the day you mail the request to receive the funds. If the form is not signed by the authorized Project Director, the request will be denied and returned for proper signature. DCJ Use: Quarterly Finanrial Reports are due within 30 days of the end of the calendar quarter. Cash Requests will be held or denied if quarterly reports are delinquent. If the amount requested is modified or denied, a copy of the form will be returned to the Project Director with the explanation of the change or denial. COLORADO DIVISION OF CRIMINAL JUSTICE EXHIBIT "C" STATE AWARD, CASH MATCH, AND IN-KIND MATCH FUNDS DCJ FORM 1-A-JUVENILE DIVERSION: QUARTERLY AND FINAL SUBGRANT FINANCIAL REPORT See the reverse side of this form for detailed instructions for completing this form. AGENCY: CONTRACT NUMBER: PROGRAM TITLE JUDICIAL PROJECT DURATION DISTRICT 4: FROM: TO: PREPARED BY: WHICH CALENDAR QUARTER OF YEAR DOES THIS REPORT COVER? DATE: PHONE:( TYPE OF REPORT: July 1-Sept. 30 _ Jan. 1-March 31 Oct. 1-Dec. 31 April 1-June 30 1. Quarterly Progress :Quarter #_ ;and/or 2. Final Report EXPENDITURES Figures in the • •proved Budget" column must match the figures in Attachment C of your Contract,or any subsequent approved budget revisions. A B C Unpaid Budget Fund Approved Expenditures Total Obligations Category Source Budget Beginning of quarter Expenditures Expenditures at end of (C on previous report) This Quarter to Date (A + B) quarter Award 1 Personnel ffi3 : Cash Match 2 rza.733 �3 Y 3393�jb In-kind Match 3 •. `' Y -- Total 4 I I I r_• Award 5 Supplies Cash Match 6 and Operating In-kind Match 7 Total 8 I I I I Award 9 Travel Cash Match 10 In-kind Match 11 ,•-•:••,..y,..;••• �r3s Total 12 I I I I Award 13 Cash Match 14 Equipment In-kind Match 15 '� Total 16I I I I Award 17 Professional Cash Match 18 Contracted Services In-kind Match 19 Total 20 Award 21 TOTALS Cash Match 22 In-kind Match 23 t s igel9t,. " TOTAL s 24 it "REQUIRED CONTRACTOR SIGNATURES: I certify that, to the best of my knowledge and belief, this report is correct and complete, and that all expenditures and unpaid obligations are for the purposes set forth in the contract documents. Financial Officer's Signature / Date Project Director's Signature / Date SUBMIT TWO SIGNED FORMS,ONE WITH ORIGINAL SIGNATURES,TO DCJ NO LATER THAN 30 DAYS AFTER THE END OF EACH CALENDAR QUARTER;AND THE FINAL REPORT NO LATER THAN 45 DAYS AFTER THE END OF THE GRANT PERIOD. (Rev.3/19/01 FinReport.wpo) DETAILED INSTRUCTIONS FOR COMPLETING DCJ FORM 1-A. (HINT: Complete the *'d items below and then make copies of the form for future quarterly and final reporting. This will save some time. However, if you have had a budget revision approved be sure to correct the "Approved Budget" column.) Heading *Agency: This is the agency with which the contract was entered. *Contract Number: This is the number assigned to the project by DCJ. It can be found on the Contract Document. *Program Title: This is the name of the program, e.g 32"" Judicial District Juvenile Diversion Program. *Duration: This is the period of the contract award. It can be found on the Contract and is changed only if the project requests and receives approval. Prepared By: This is the person who actually prepared the report. Date: This is the date this form is completed. Phone: This is the phone number of the person who actually prepared the report. Please include the area code. Type of Report: Check whether this is a quarterly progress report, and indicate which quarter number, or the final report at the end of the project. In those cases where the last quarterly report is combined with the final report, check both Quarterly Progress and Final. The Final Financial Report may be combined with the last Quarterly Financial Report only if 1) the awarded funds and any required match have been fully expended; 2) there are no unpaid obligations remaining; and 3) the report is submitted no later than 30 days after the end of the grant award period. Calendar Quarter Which This Report Covers: Fill in the year in which the quarter you are reporting on falls. Check which calendar quarter this report covers. If you are reporting on less than a full quarter, check the applicable quarter, and write in the exact dates you are reporting on in this section. Expenditures: State Award, Cash Match, and In-Kind Match: Report all expenditures approved to be charged'to this contract, broken down by category and source - state award, cash, and in-kind match. In each column, carry the sum of all "Fund Source" rows to the Budget Category "Total" Row. For example, in Personnel, put the sum of rows 1, 2 and 3 (in each column) in row 4. In "TOTALS" under Budget Category, enter the sum of the Fund Source amounts from the rows above in each column. For example, Award (Row #21) would be the sum of rows 1, 5, 9, 13 and 17. To double check your figures, Row 24, "TOTAL $" should be equal to the sum of rows 21, 22 and 23; and to the sum of rows 4, 8, 12, 16 and 20. *Approved Budget: List the approved budget (state award, cash match, in-kind match, and total dollars) in each budget category. If you have no approved budget in one or more budget categories, leave those lines blank. These figures can be found on Attachment C of your Contract or your latest approved revised budget. Expenditures Beginning of Quarter (column labeled Al: If this is the first fiscal report of the award, this entire column should be zeros. No expenditures are allowed before the beginning of the contract award period. If this is a subsequent fiscal report, these figures should be the same as the column labeled C on the previous quarter's financial report. This column indicates the total program expenditures prior to the quarter you are now reporting on. Expenditures This Quarter (column labeled B►: Enter all state award, cash match and in-kind match expenditures made during this quarter by budget category. Total Expenditures to Date (column labeled Cl: Add columns A and B across and enter the total in column C. Unpaid Obligations: An unpaid obligation is a fiscal encumbrance which the contractor is legally obligated to pay because it has ordered something, or has entered into a subcontract for some service, but which has not yet been paid for at the end of the quarter. Unpaid obligations may or may not exist at the end of any given quarter in a project. No Unpaid Obligations can be charged to in-kind match. No Unpaid Obligations can remain on the Final Financial Report. The following examples of unpaid obligations are not intended to be all inclusive: 1. Personnel: Future (beyond the end of the quarter) personnel costs are never an unpaid obligation. 2. Supplies and Operating: You have signed a purchase order for office supplies, but you have not yet paid the bill. However, future anticipated expenses for which no legal obligation to pay exists are never unpaid obligations. 3. Travel: A staff member submits a travel voucher for travel which occurred during the quarter you are reporting on and you will not have an opportunity to pay the travel before completing the fiscal report. 4. Equipment: You have signed an order or contract to purchase a vehicle, but you have not yet paid the bill. 5. Professional Services/Consultants: You have entered into a contract with a consultant to provide a service. The unexpended amount of the contract at the end of the quarter is an unpaid obligation. Signatures: Both the designated Financial Officer and the Project Director must sign this report. Two signed forms, one with original signatures, must be submitted to DCJ. If either the Fiscal Officer or the Project Director has changed since the last quarterly report, also complete and submit a Grant Amendment Form (DCJ Form 4-B). QUARTERLY REPORTS ARE DUE NO LATER THAN 30 DAYS AFTER THE END OF THE QUARTER. FINAL REPORTS ARE DUE NO LATER THAN 45 DAYS AFTER THE END OF THE GRANT PERIOD. \GI !?..i.1- � Q •... .. •- .1A District Attorney's Office . .;m Nineteenth Judicial District n „ G7f j > + • „ ' A.M. Dominguez, Jr. - District Attorney 9y [ \GP Thomas Quammen - Assistant District Attorney ✓UD April 24, 2002 Department of Public Safety ATTN: Purchasing 700 Kipling Street, Suite 2000 Denver, CO 80215 Dear Staff: We are writing in support of the RFP Exhibit A concerning the 19`h Judicial District Attorney's Office: Juvenile Diversion Program as we apply for FY 2002-03 grant funds. It is our projection that we will refer a minimum of 250 youth who have been taken into custody(1) for at least one misdemeanor, and/or(2) more than once for crimes which would constitute a misdemeanor or once for a crime which constitutes a felony. Analysis of local need for services is evident by the high volume of juvenile offenders from throughout this jurisdiction. The services provided by the Juvenile Diversion Program are unique to this judicial district, do not duplicate any other program available, and are successful in diverting most of the juvenile participants from further involvement in the court system. We would like to ask for your support in the application for FY 2002-03 grant funds for two Community Counselor III positions to work with the designated youth offender population. Sincerely, / A. M. Do mguez, Jr. District Attorney \ ^tea)a. . l !/ Patryce 21. 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S"� m 3 L as a.�� y .C . 0 •C M 0 'a 09 U: L N L66 C 7 L C o _...>" 6 C 0 T v " -- v 00 1, /l 'Cy m rJ > O W Y -. 7 Y 4 [. 3 a c Y (a -) .a a) �pw i. 7 �- Y /n Y O f" 7 �' 7 ' C 7 - v O Cw ..07 - v W 0 7 0 4 w v ' 'O 7.3 ca °> o > > i. c a L L m o ^ ❑ E a_� m o v y c c a '� Y T C '7 J J 0 ^ v 0 0 �' N .. � Y u > L N .C 0 C13 06o Y a E F .n . tq ' 3 ca C 3 u u 0.. W PO \GI.A TTO jct...es- -!��`: P District Attorney's Office ��yq j m Nineteenth Judicial District 4 e3 0 j * %:'..."''' -../ A.M. Dominguez, Jr. - District Attorney yU� GXP Thomas Quammen - Assistant District Attorney ✓ -6\ TO: Donna Bechler Deputy Clerk to the Board FROM: Nancy I. Haffner 2 It 4LLA Community Program Ad mistrat r Juvenile Diversion DATE: December 3, 2002 SUBJECT: 2002-03 DCJ Grant Proposal I am responding to your December 2, 2002 memo re: the 2002-03 DCJ Grant Proposal. This grant has been providing personnel funding for two Juvenile Diversion Counselor positions for the past several years. On June 3, 2002, Gov. Owens cut all funds that support the DCJ Grant effective July 1, 2002. Therefore, this grant proposal is void. If you have any questions or concerns, please feel free to contact me at ext. 4730. Thank you. Post Office Box 1167 • 915 Tenth Street • Greeley. CO 80632 • (970) 356-4010 • FAX (970) 352-8023 Hello