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RESOLUTION
RE: APPROVE TWO PURCHASE OF SERVICES AGREEMENTS FOR HEAD START
WITH VARIOUS PROVIDERS AND AUTHORIZE CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with two Purchase of Services Agreements
for Head Start between the County of Weld, State o; Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Department of Human Services,
Family Educational Network of Weld County, and the following providers, commencing July 1,
2002, and ending June 30, 2003, with further terms and conditions being as stated in said
agreements
1. Greeley/Evans School District 6
2. Plan de Salud del Valle, and
WHEREAS, after review, the Board deems it advisable to approve said agreements,
copies of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the two Purchase of Services Agreements for Head Start between
the County of Weld, State of Colorado, by and through the Board of County Commissioners of
Weld County, on behalf of the Department of Human Services, Family Educational Network of
Weld County, and the above listed providers be, and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said agreements.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of June, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
/ WELD E COUNTY, COLORADO
�F-Cc ATTEST: y lU u-vt- / etA
/� Glen Vaad, Chair
Weld County Clerk tot t a; v
r O v
* ' David E. g, Pro-Tem
BY: ,w,
Deputy Clerk to the Boar
M. J. Geile
APP�OVE�D AS 1-1-7 4�
L illiam H. Jerke
jerWRrarne Y / Robert D.
ta Date of signature: 51
/S °° 2002-1576
�G TI J HR0073
MEMORANDUM
DATE June 17, 2002
Ii`
IPC TO: Weld County Board of County Commissioners' \ �
FROM: Walt Speckman, Exec. Director, Division of Human
COLORADO Services
SUBJECT: Head Start Purchase of Service Agreements
Presented before the Weld County Board of County Commissioners for approval are the following
Purchase of Service Agreements for the Division of Human Services' Family Educational Network
of Weld County, Head Start Program:
1. Weld County School District 6 for meal service for Greeley Head Start centers.
2. Plan de Salud del Valle for medical/dental services for Head Start eligible children in the
Frederick and Hudson centers.
2002-1576
PURCHASE OF SERVICES AGREEMENT
THIS AGREEMENT, made and entered into this 6)-3 day of April, 2001 by and
between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Division of Human
Resources' Family Educational Network of Weld County hereinafter referred to as
"FENWC" and the Plan de Salud del Valle, hereinafter referred to as "Health Center."
WITNESSETH
WHEREAS, FENWC is required to provide medical/dental services according to the
Head Start Performance Standards 45CFR 1304-1, 3,4, & 5.
NOW THEREFORE, in consideration of the premises, the parties hereto covenant
and agree as follows:
1. The Health Center shall provide the health/dental services for the Head Start
Centers located at 340 Maple, Frederick and the Hudson Head Start Center located
at 300 Beach, Hudson. The Hudson children will receive services in Ft. Lupton and
the Frederick children will receive the services in Frederick. Services and
appropriate documentation will be complete by the end of the program year.
a. The Health Center will schedule appointments for referred children.
b. FENWC will provide transportation for children and families to make
appointments as necessary.
2. The Health Center agrees to provide all physical examinations and update
immunizations, hematocrit, blood pressure, hearing, vision and height and weight
necessary for any Head Start child.
3. FENWC agrees to reimburse the Health Center at the rate of $35.00 per child, for
health services not to exceed 250 encounters for a total reimbursement of
$8,750.00. Children must have a written referral to receive services above and
beyond Physical Examinations. Prescriptions will not be covered in the above cited
rate.
4. The Health Center shall provide prophylaxis therapy and application of topical
fluoride for each Head Start child. The Health Center agrees to provide all
,Yd- 15��
restoration and/or extractions as deemed necessary on each referred child.
5. FENWC agrees to reimburse the Health Center $75.00 per child for dental
examinations and other dental services as needed, not to exceed $7,875.00 for a
maximum of one-hundred five (105) children.
6. FENWC will not be charged for those children covered by Medicaid or private
insurance. Medicaid numbers shall be provided at the time of the appointment and
the Health Center shall send the billing to the appropriate agency.
7. The Health Center will submit itemized bills according to child to FENWC for all
services:
Family Educational Network of Weld County
Attention: Julie Mallory, Health Specialist
P.O. Box 1805 _
Greeley, Colorado 80632
8. This Agreement may be modified upon the written consent of both parties.
9. Services not reimbursed by FENWC, the amount will be designated as a non-
federal match/in-Kind contribution to the FENWC Program on behalf of the Health
Center. Non-Federal match/In-Kind must be documented and submitted with the
bills.
10. The Health Center and FENWC mutually agree that this Agreement may be
canceled by either party after a thirty (30) day written notice. This Agreement will
be terminated immediately in the event funding for the Head Start Program is
stopped.
11. The term of this Agreement is from October 1, 2002 through September 30, 2003.
12. The Health Center assures that it carries adequate liability and malpractice
insurance.
13. Assurances:
a. The Health Center agrees that it is an independent contractor and that its
officers, employees, and clients do not become employees of Weld County,
and therefore are not entitled to any employee benefits as Weld County
employees, as a result of the execution of this Agreement.
b. FENWC, the Weld County Board of Commissioners, its officers and
employees, shall not be held liable for injuries or damages caused by any
negligent acts or omissions of the Health Center, its employees, volunteers,
or agents while performing this Agreement. The Health Center, its officers
and employees, shall not be held liable for injuries or damages caused by
any negligent acts or omissions of FENWC, its employees, volunteers, or
agents while performing functions as described in this Agreement. The
Health Center shall provide adequate liability and worker's compensation
insurance for all of its employees, volunteers agents engaged in the
performance of this Agreement, as required by the Colorado Worker's
Compensation Act. Likewise, FENWC, by and through the Board of Weld
County Commissioners, shall provide adequate liability and workers'
compensation insurance for all employees of FENWC engaged in the
performance of this Agreement.
c. No officer, member, or employee of Weld County and no member of their
governing bodies shall have any pecuniary interest, direct or indirect, in the
approved Agreement or the proceeds thereof.
d. The Health Center understands that monitoring and evaluation of the
performance of this Agreement shall be conducted by the Weld County
Division of Human Resources and the results provided to the Weld County
Board of Commissioners.
e. The Health Center and FENWC assure compliance with Title VI of the Civil
Rights Act of 1986, and that no person shall, on the grounds of race, creed,
color, sex, handicap, or national origin be excluded from participation in, be
denied the benefits of, or be otherwise subjected to discrimination under the
approved Agreement.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be
duly executed as of the day and year first hereinabove set forth.
WELD COUNTY BOARD OF COMMISSIONERS PLAN DE SALUD DEL VALLE
SA- dal
Glenn Vaad, Chairman (0O712-002)L) Stanley J sher
Executive Director
WELD COUNTY DIVISION OF HUMAN SERVICES
a
Walter J. n, Executive Direc or
ATTEST: iate#
i �, .il f/��
WELD COUNTY CL T _� :• •a.
By: 1 : ro A.� 1E-IPA
Deputy Clerk to the B ���►�
PURCHASE OF SERVICES
THIS AGREEMENT, made and entered into this 1 day of July, 2002 by
and between the County of Weld, State of Colorado, by and through the Board of
County Commissioners of Weld County, on behalf of the Weld County Division of
Human Resources, Family Educational Network of Weld County's Head Start Program,
hereinafter referred to as "FENWC" and the Greeley/Evans School District 6 hereinafter
referred to as "School District."
WITNESSETH
THAT for and in consideration of the covenants herein agreed to be kept and
performed, the School District hereby agrees to provide to FENWC, the following
described services based upon the following terms and conditions:
1. The School District will provide breakfast with milk for approximately two
hundred and thirty-five (235) children and seventy-five (75) adults at a cost
of one dollar and twenty-five cents ($1.25) per meal. Price may be subject
to increase pursuant to Board of Education Action.
2. The School District will provide lunch with milk for approximately
two hundred and thirty-five (235) FENWC children and seventy-five (75)
adults at a cost of two dollars and fifty cents ($2.50) per meal.
Price may be subject to increase pursuant to Board of Education
action.
3. The School District will provide snack with juice, fruit or milk for
approximately two hundred and thirty-five (235) children and seventy-five
(75) adults at a cost of seventy-five cents ($.75) per snack. Price may be
subject to increase pursuant to Board of Education Action.
4. The School District will provide supper with milk for approximately
two hundred and thirty-five (235) FENWC children and seventy-five (75)
adults at a cost of two dollars and fifty cents ($2.50) per meal.
Price may be subject to increase pursuant to Board of Education
action.
5. The School District will submit a bill for services to the Weld
County Division of Human Resources, P. O. Box 1805, Greeley
Colorado, by the 10th of the month for services provided during the
preceding month. The School District agrees to provide information
on the cost of the quantity of lunches served to enable FENWC to
comply with USDA reimbursement requirements.
6. FENWC will apply directly to USDA for reimbursement for each child's
meal type (full paid, free, or reduced) each month. The School
District will not receive USDA reimbursement for these meals.
�2GU 17(.
Purchase of Services Agreement
Page two
FENWC agrees to pay the School District for all meals served and
ala carte to Head Start children and staff. Such reimbursement will
be made within three (3) weeks of the receipt of a statement of such
charges from the School District. The rate will be as described in
paragraphs I, 2, and 3 above.
7. The School District agrees to provide meals in accordance with the
regulations of the United States Department of Agriculture's Child
Care Food Program.
8. The School District will maintain the following records for FENWC:
a. Menu/Production Records, including number of meals prepared,
menu, portion sizes of menu items and amounts of food used
to prepare menu items. This is a requirement at the preparation
kitchen for all meals served.
The records will be made available upon request to FENWC for audit
and review purposes. The School District will maintain the records
within the record retention guidelines mandated by USDA.
9. FENWC will maintain a daily record of the number of meals served by
type.
10. No portion of this Agreement shall be deemed to constitute a waiver
of any immunities the parties or their officers or employees may possess,
nor shall any portion of this Agreement be deemed to have created a
duty of care with respect to any persons not a party to this Agreement.
11. No portion of this Agreement shall be deemed to create an obligation on
the part of the County of Weld, State of Colorado, or School District to
expend funds not otherwise appropriated in each succeeding year.
12. If any section, subsection, paragraph, sentence, clause, or phrase of this
Agreement is for any reason held or decided to be unconstitutional, such
decision shall not affect the validity of the remaining options. The parties
hereto declare that they would have entered into this Agreement and each
and every section, subsections, paragraph, sentence, clause, and phrase
thereof irrespective of the fact that any one or more sections, subsections,
paragraphs, sentences, clauses, or phrases might be declared to be
unconstitutional or invalid.
•
Purchase of Services Agreement
Page three
13. The term of this Agreement shall be from July 1, 2002 through June 30,
2003.
14. Food Service will only be provided while the Schools are in session
unless otherwise arranged.
15. This agreement may be amended at any time with the written mutual
consent of both parties.
16. The School District and FENWC mutually agree to accept that this
agreement may be terminated by either party upon a thirty (30) day
written notice being provided to the other party. However, this agreement
will be terminated immediately if Head Start Funding is stopped.
17. Assurances:
a. The School District agrees that it is an independent contractor and
that it officers, employees, and clients do not become employees of
Weld County, and therefore are not entitled to any employee
benefits as Weld County employees, as a result of the execution.
b. FENWC the Weld County Board of Commissioners, its officers
and employees, shall not be held liable for injuries or damages
caused by any negligent acts or omissions of School District, the
Board of Education of School District 6, its employees, volunteers
or agents while performing this Agreement. The School District,
the Board of Education of School District 6, its officers and
employees, shall not be held liable for injuries or damages caused
by any negligent acts or omissions of FENWC, the Weld County
Board of Commissioners, its officers and employees. The respective
contracting parties shall provide such liability insurance and
worker's compensation coverage as each deems appropriate, and as
required by the Colorado Worker's Compensation Act.
c. No officer, member, or employee of the Weld County and no
member of their governing bodies shall have any pecuniary interest,
direct or indirect, in the approved Agreement or the proceeds
thereof.
d. The School District understands that monitoring and evaluating
of the performance of this Agreement shall be conducted by the
Weld County Division of Human Resources and the results provided
to the Weld County Board of Commissioners.
Purchase of Services Agreement
Page four
e. The School District and FENWC assure compliance with Title VI of
the Civil Rights Act of 1986, and that no person shall, on the
discrimination under the approved Agreements.
IN WITNESS WHEREOF, the parties hereunto have caused this Agreement to be
duly executed as of the day, month, and year first hereinabove set forth.
WELD COUNTY BOARD OF WELD OUNTY SCHO DIST!J F 6
COMMISSIONERS 4 L/
l`ts J
Chair Represent 8 �r ony;Pari , Superintendent
Glenn Vaa (006//17/200'
ATTEST: �
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WELD COUNTY CLERK T t 4 SHE BOF&'
Deputy Clerk to the 4l,NI f
WELD COUNTY DIVISION OF HUMAN RESOURCES
o��d�lhyit
Walter an, Executive Director
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