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Home My WebLink About20021895.tiff RECORD OF PROCEEDINGS MINUTES BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO JULY 17, 2002 TAPE #2002-22 The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial Center, Greeley, Colorado, July 17, 2002, at the hour of 9:00 a.m. ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were present, constituting a quorum of the members thereof: Commissioner Glenn Vaad, Chair Commissioner David E. Long, Pro-Tem Commissioner M. J. Geile Commissioner William H. Jerke Commissioner Robert D. Masden - EXCUSED Also present: County Attorney, Bruce T. Barker Acting Clerk to the Board, Esther E. Gesick Director of Finance and Administration, Donald D. Warden MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners meeting of July 15, 2002, as printed. Commissioner Jerke seconded the motion, and it carried unanimously. READ ORDINANCE BY TAPE: Commissioner Long moved to read Code Ordinance #2002-6 by tape. Commissioner Jerke seconded the motion, which carried unanimously. ADDITIONS TO AGENDA: There were no additions to the agenda. CONSENT AGENDA: Commissioner Geile moved to approve the consent agenda as printed. Commissioner Long seconded the motion, and it carried unanimously. COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports. PUBLIC INPUT: There was no public input. 2002-1895 BC0016 WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants for approval by the Board: All Funds $263,962.76 Electronic Transfers - All Funds $2,956.55 Commissioner Jerke moved to approve the warrants as presented by Mr. Warden. Commissioner Long seconded the motion, which carried unanimously. BIDS: PRESENT DISPATCH FURNITURE FOR LAW ENFORCEMENT ADMINISTRATION BID - DEPARTMENT OF FINANCE: Pat Persichino, Director of General Services, presented the three bids received. Said bids will be considered for approval on Wednesday, July 31, 2002. REJECT 30-TON PNEUMATIC TIRE ROLLER COMPACTOR BID-DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated the Department of Public Works recommends the low bid from McDonald Equipment Company be rejected. He stated the equipment did not meet all of the specification requirements. Commissioner Geile moved to reject said bid as recommended by staff. Commissioner Long seconded the motion, which carried unanimously. PRESENT AND APPROVE 30-TON PNEUMATIC TIRE ROLLER COMPACTOR BID - DEPARTMENT OF PUBLIC WORKS: Mr. Persichino stated this is the same bid which was just rejected and added the Department of Public Works now recommends approval of the next low bid from Power Motive Equipment Corporation, in the amount of$101,319. He requested this bid also be approved on an emergency basis due to the delay of rejecting the previous equipment received. Commissioner Geile moved to approve said bid on an emergency basis, as recommended by staff. Commissioner Long seconded the motion, which carried unanimously. NEW BUSINESS: CONSIDER LICENSE AND EXCHANGE AGREEMENT FOR GEOGRAPHIC DATA AND AUTHORIZE CHAIR TO SIGN - TOWN OF PIERCE: Bruce Barker, County Attorney, stated this is the standard agreement for access to the Geographic Information Services Department data. Commissioner Jerke moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Long, the motion carried unanimously. CONSIDER ASSESSED VALUATION OF TAXABLE PERSONAL PROPERTY AND MASTER PROTEST LOG: Chris Woodruff,Assessor's Office,stated pursuant to Section 39-8-105, C.R.S., he is submitting the total valuation for taxable personal property for 2002. He stated they have also submitted a list of all who protested their personal property value and the decision in each protest, as well as a list of the persons who failed to list their personal property declaration schedules. Mr. Woodruff reviewed the comparison between 2001 and 2002 personal property assessed valuations. He stated they received 123 personal property protests, 69 were adjusted, and 52 were denied. He further stated there were approximately 1,600 personal property schedules which were not filed, so the value will be maintained from the previous year and staff will schedule them for an audit during the fall and help the property owners to fill out their declaration schedules and get a valuation. Mr.Woodruff stated this is the first year they are administering the Senior Property Tax Exemption Program,and all exemptions were required to be filed by July 15,2002. He stated they received 5,387 applications, and staff approved 4,760 and denied 627. He explained applications were denied if the applicant was not 65 years or older, or they did not own and reside at the same property for at least ten years. He stated they have sent cards to those who received approval, and notices of denial will be sent out on July 19, 2002, with the reasons for denial. He stated the law allows them to protest the denial to the Board of Equalization during the month of September and there is no Minutes, July 17, 2002 2002-1895 Page 2 BC0016 appeal after that. He stated the impact of the Homestead Exemption equals approximately$25.7 million assessed, and the average exemption is $5,400, which will total more than $2 million that will be subject to the exemption. He stated that amount will be backfilled to the County by the State, there will be audit checks at the State to verify the terms of the exemption have been properly handled throughout the State. In response to Commissioner Jerke, Mr. Woodruff stated the State Treasurer's Office will distribute the funds to each of the County Treasurers next April the amount of dollars that were set aside because of this exemption. He explained the Treasurer will then take those funds and distribute them to all of the affected authorities. He stated the State-wide impact will be between $40 and $50 million to be backfilled to all of the counties. Chair Vaad commented there has some discussion implying that this may be the only year for this exemption if there is not enough State surplus revenue to continue. Mr.Warden and Mr. Woodruff concurred that this is a Constitutional requirement and it is not discretionary. In response to Commissioner Geile, Mr. Woodruff stated Kerr-McGee is protesting certain expenses at the wellhead, and those issues are not resolved because the Tax Administrator's Procedures allow for the expenses, and there is a lot of discussion about modifying the procedures and the amount of expenses that are allowed. Commissioner Long moved to approve said Assessed Valuation of Taxable Personal Property and Master Protest Log. Commissioner Jerke seconded the motion, which carried unanimously. PLANNING: CONSIDER CANCELLATION AND RELEASE OF COLLATERAL FOR SITE PLAN REVIEW, SPR#334- HEBERT HOLDINGS, LLLP: Lauren Light, Department of Planning Services, stated the applicant has requested a release of collateral for landscaping improvements on Site Plan Review#334. She stated the business is a bird seed processing and distribution warehouse, and she gave a brief description of the location of the site. She stated staff has determined that the terms of the agreement have been completed and recommends full release of the collateral. Don Carroll, Department of Public Works, stated in February he did do a followup inspection, at which time he verified that all transportation items were completed. Commissioner Jerke moved to cancel and release said collateral for Site Plan Review, SPR #334,for Hebert Holdings, LLLP, in the amount of$17,500.00. Commissioner Geile seconded the motion, and it carried unanimously. CONSIDER RESUBDIVISION(LOT LINE ADJUSTMENT ONLY)OF HILL-N-PARK SUBDIVISION, FIRST FILING, S #1010 - HILL-N-PARK SENIOR CITIZENS/MILLIKEN FIRE PROTECTION DISTRICT: Chris Gathman, Department of Planning Services, gave a brief description of the location of the site and stated the applicants propose to move the eastern lot line 50 feet to the east. In response to Commissioner Jerke, Mr. Gathman stated the "Park" lot will be reduced and Lot 1 owned by the Milliken Fire Protection District will be increased. Peter Schei, Department of Public Works, reiterated the Condition of Approval requires an Improvements Agreement for an adequate curb cut and driveway pad. In response to Chair Vaad,Adele Riester,Attorney for the Milliken Fire Protection District, stated both lot owners applied as co- applicants. She stated the lot line adjustment is requested for the future expansion of the Fire Protection District, and she requested clarification for when the improvements will be required. Mr. Gathman and Mr. Schei concurred that the Condition of Approval can be modified to clarify the improvements are not necessary until the building expansion is started. Jerry Kilgore, President of the Milliken Fire Board,stated this request is for a future expansion which will allow them to manage the growth of Evans in this area. No public testimony was offered concerning this matter. In response to Commissioner Geile, Mr. Barker stated lot line adjustments are done under the Resubdivision Process, which requires approval of the Board. He stated if it is the Board's preference, they can consider a Code amendment to allow for administrative review of these types of cases. Commissioner Long moved to approve said Resubdivision, S #1010, for a lot line adjustment only, in Hill-N-Park Subdivision, First Filing. Commissioner Jerke seconded the motion, which carried unanimously. Minutes, July 17, 2002 2002-1895 Page 3 BC0016 FIRST READING OF CODE ORDINANCE #2002-6, IN THE MATTER OF AMENDING THE WELD COUNTY CODE, SPECIFICALLY, CHAPTER 22, COMPREHENSIVE PLAN: Chair Vaad clarified that Code Ordinance #2002-6 had been read by tape. Robert Anderson, Department of Planning Services, stated on May 9, 2001, the Board of Commissioners appointed 13 members to the Comprehensive Plan Review Committee,which met repeatedly and completed review of the Comprehensive Plan in December 2001. He stated the Planning Commission reviewed the Comprehensive Plan Review Committee's recommendation and recommends approval with some variations from the Committee's recommendation. He stated there will be six work sessions and two additional ordinance readings, and he commended each individual who was involved in this review and consideration process. Arlan Marrs, Chair of the Comprehensive Plan Review Committee, stated each person invested a lot of time and thought into the revision of this document,which he feels will be improved. He commended the Clerk to the Board's Office for preparing a document which will provide a clear comparison of each recommendation for easier discussion. There being no further comments, Chair Vaad closed public testimony. Commissioner Geile moved to approve Code Ordinance #2002-6 on first reading. The motion, which was seconded by Commissioner Long, carried unanimously. RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent agenda. Code Ordinance #2002-6 was approved on first reading. Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted by the Acting Clerk to the Board. There being no further business, this meeting was adjourned at 9:45 a.m. BOARD OF COUNTY COMMISSIONERS �D �� WELD �COUNTCO RADO ATTEST: £> C/k/I/i 1h,3 '4:4`u'1 Glenn Vaad AL- Weld County Clerk to the ej:rd 186! -..rti', EXCUSED ATE OF APPROVAL V4 David E. ng, Pro-Tem BY: Deputy Clerk to the Boa a, 'm cc ‘ l M. J. Geile M �� ICJ William H. Jerke EXCUSED Robert D. Masden Minutes, July 17, 2002 2002-1895 Page 4 BC0016 Hello