HomeMy WebLinkAbout20021628 RESOLUTION
RE: APPROVE REVISIONS TO OPERATIONS MANUAL, SECTION 2.000, SOCIAL
SERVICES DIVISION POLICIES AND PROCEDURES
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Department of Social Services has presented revisions to the
Operations Manual, Section 2.000, Social Services Division Policies and Procedures, to the
Board of County Commissioners of Weld County, for consideration and approval, and
WHEREAS, after review, the Board deems it advisable to approve said revisions, copies
of which are attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, ex-officio Board of Social Services, that the revisions to the Operations
Manual, Section 2.000, Social Services Division Policies and Procedures be, and hereby are,
approved.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 24th day of June, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
ATTEST: f��,. /� �I' La EXCUSED DATE OF SIGNING (AYE)
" f GI n VaadAChair
Weld County Clerk tot B.: < �,n, p� 1I
1861 E7 �% , Ca.
f t 'S O`� � David E. Lo Pro-Tem
BY:
Deputy Clerk to the :4t� �
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APPRO D AS O: : EXCUSED
Jerke li m H.
-_ .
untyAttor -
Robert D. Masden
Date of signature: //
ca: SS 2002-1628
SS0029
4.(tAluta
DEPARTMENT OF SOCIAL SERVICES
PO BOX A
GREELEY,CO 80632
III ip C WEBSITE:www.co.weld.co.us
Administration and Public Assistance(970)352-1551
Child Support(970)352-6933
COLORADO MEMORANDUM
TO: Glenn Vaad, Chair Date: June 19, 2002
Board of County Commissioners
FR: Judy A. Griego, Director, Social Services • £1 j IRE: Revision to Section 2.000, Social Services jOtto
vtsion Policiessf and
Procedures, Weld County Department of Social Services
Operations Manual
Enclosed for Board approval are revisions to Section 2.000, Social Services Division
Policies and Procedures, Weld County Department of Social Services Operations
Manual. These revisions were presented and discussed at a Work Session with the
Board on June 5, 2002.
The revisions allow the Department to negotiate yearly agreements with Residential
Treatment Centers, Residential Child Care Facilities (RCCF), RCCF Shelter Providers
and Child Placement Agencies for Board approval. Reference: Section 2.320, 2.322,
and 2.902.22.
If you have any questions, please telephone me at extension 6510.
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Social Services Division Policies and Procedures
2.320 Out-of-Home Placement Reimbursement
Effective 1/1/01 The Department establishes rates to be paid to providers for out-of-home
Revised 6/02 placements at the beginning of every state fiscal year. These rates are
similar to the State determined reimbursement for specific types of facilities.
2.320.1 State Licensed Provider Reimbursement
Added 6/02
A. The Department will reimburse a state licensed provider if such provider
meets the State reimbursement requirements of Colorado State Rules,
Section 7.405, Volume VII, Social Services Programs, and the State
requirements for State Licensed Providers of Colorado State Rules,
Section 7.417.2, Volume VII, Social Services Programs.
B. The Department will enter into yearly contracts with each State Licensed
Provider that the Department utilizes. The Contracts will be in force from
July 1, the start of the state fiscal year, to June 30, the end of the state
fiscal year.
C. The Child Welfare Rate Negotiator will initiate each SS-23A Placement
Contract for State Licensed Providers. Rates reflected within the yearly
contracts, will be determined by the State and may include a cost-of-living
increase the county has approved. Rates may also be negotiated to reflect
additional services that the department has approved.
D. All contracts will be approved and signed by the Director and the Board of
County Commissioners, Weld County, sitting as the Weld County Board
of Social Services.
E. Once Placement Contracts are approved, each provider will be mailed the
Agreement to Purchase Services, SS-23A, for their approval and signature.
F. All original contracts will be mailed to the Business Office. The Business
Office will notify the Social Services Administrator, or designee, if a
provider is requesting reimbursement and does not have a current signed
contract. Payment cannot be authorized to the provider until the required
contract is provided to the Business Office.
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Social Services Division Policies and Procedures
2.321 Reimbursement for County Certified Foster Care Provider
Effective 1/1/99
The Department will reimburse a county certified foster care provider if such
foster care meets the State reimbursement requirements of Colorado State Rules,
Section 7.405, Volume VII, Social Services Programs, and the State requirements
for County Certified Providers of Colorado State Rules, Section 7.417.1, Volume
VII, Social Services Programs.
2.321.1 County Certified Foster Care Rate
Revised 1/01/02
Revised 6/02 According to Table 1, the Department will reimburse for the care provided by
County Certified foster care parents upon submittal in a timely fashion on a form
showing the number of days the child/ren were in care.
Table 1
Age Daily Respite Care
of Maintenance Daily
Child Rate Allowance
0 months
to $13.84 $.66
10 years
11 years to
14 years $15.32 $.66
15 years to
21 years $16.37 $.66
1. The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2002,
reflect an approximate 4% cost of living increase.
2. If the child's birthday occurs during the month, placing him in a
higher age grouping, the payment for that month is made on the
basis of the higher grouping rate.
3. County Certified foster homes are paid the basic rate, plus an additional
Respite Care Allowance of$20.00 a month or $.66 per day.
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Social Services Division Policies and Procedures
Revised 9/01 A. All requests for children or youth to be placed in any higher level care
other than County Certified Foster Care Homes. These requests shall
consider, at a minimum, the caseworker's proposed outcome and length of
stay in the placement.
B. Any request to transfer a child or youth from one higher level placement to
another higher level placement.
C. Children in foster care placements for six months to assess if treatment
and permanency plan goals are being met.
D. Any other foster care case the committee determines should be subject to
follow-up or more frequent review due to the critical nature of the
placement.
E. Any other case the Social Services Administrator or Director may refer for
review and recommendation.
2.902.21 Recommendations and Decision Authority for Placements
Revised 3/29/99 A. The Placement Review Committee reviews and makes recommendations
for placements.
B. If a consensus on recommendations is not reached by the Placement
Review Committee, the Director or designee will make the final
Department decision.
2.902.22 Placement Review Procedures
Revised 9/24/01
Revised 6/02 A. The Placement Review Team will meet biweekly.
B. The caseworker and/or immediate supervisor presents the case to the
committee.
C. The committee reviews and recommends approval, disapproval, or
conditional approval within one day of the presentation.
D. The committee documents its decision by each individual signing the
appropriate form and files such form in the child's case record.
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Social Services Division Policies and Procedures
E. If a consensus on the committee's recommendations is not reached, the
Director or designee will make the decision. The committee members will
document this decision on the appropriate form and file such form in the
child's case record.
F. If the committee approves placement for CPA, RCCF, or RTC facilities,
the caseworker will complete the Placement Referral form designated as
Attachment A to the SS-23A facility contract. This form is child specific
and includes the initial Treatment Plan and estimated dates for
accomplishing that Plan.
G. The Placement Referral form will be mailed to the provider for their
signature within one business day from the time the placement was
approved by the Placement Review Team. A copy of the Placement
Referral will be maintained in the child's case record and the original
forwarded to the Business Office.
2.902.3 Child Fatality Review
Revised 3/29/99
The Placement Review Committee will provide a complete internal administrative
review and shall be referred to as the Department Internal Review. This child
fatality review will be completed whenever the Department has had current or
prior case services involvement with the child, family, or alleged perpetrator
within the last five years.
2.902.31 Review Procedures
Revised 3/29/99
A. The Placement Review Committee's review will include, at a minimum:
1. Evaluation of the case plan.
2. Assessment of the interventions made by the Department.
3. Identified areas of strengths and/or weaknesses in the casework
process.
4. Analysis of any systemic issues that may have led to delays or
oversights.
5. Evaluation of the role played by other community agencies and the
overall case coordination.
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Social Services Division Policies and Procedures
2.322 Special Needs Rates for Developmentally Disabled and Physically Disabled
Effective 1/1/99 A. The Department may consider the additional needs of the child to
determine which of the three additional rates is appropriate in accordance
with the following criteria:
1. A special needs rate for professional services shall be determined by
a physician that the child requires more than the normal amount of
care, treatment and training, due to developmental disabilities
and/or a serious physical disability.
a. As used above, the term"developmentally disabled"means
a child who is profoundly delayed up to and including the
trainable child.
b. The term"physically disabled" means the child who puts
extra physical demands on foster parents; e.g., the child who
cannot walk without assistance or has to be lifted; the child
who has no bowel or bladder control, or must have extra
attention by the foster parents under the supervision of a
physician, etc.
Effective 1/1/99 B. Foster care parents may need relief in some cases to provide the necessary
24-hour care.
Effective 1/1/99 C. The developmentally disabled and physically disabled contract is reviewed
and renewed each 6 months when eligibility for foster care is redetermined.
Effective 1/1/99 D. At the time a child in need of a developmentally disabled or physically
disabled allowance is placed, the Department and the provider shall enter
into a contract (SS-22). The effective date of the contract is the date the
child is placed. The termination date of the contract is the next 6 month
review date. A new contract shall be signed at each 6 month review of the
child's need for foster care.
Effective 1/1/99 E. The Department's Foster Care Review Committee must approve the service
payment level for each child.
Revised 1/01/02 F. The amount of the payment for services,based on each child served and
Revised 6/20/02 extent of services needed, the payment of$95, $141, or $190 is entered in
Section F of Form 5710.4. Table 2 will be used to calculate the rate
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Social Services Division Policies and Procedures
payment. The payment to the foster care provider will be the basic
maintenance rate for the child, according to his or her age, plus the Respite
Care allowance if the child is in a County Certified Foster Home or
Certified Kinship Home and the appropriate special needs rate.
Table 2 1/
Age Daily Daily Daily
of Professional Maintenance Respite Care
Child Service Range 2/ Rate 3/ Allowance 4/
0 months to
10 years $3.12 $4.64 $6.25 $13.84 $.66
11-14Yrs. $3.12 $4.64 $6.25 $15.32 $.66
15-21 Yrs. $3.12 $4.64 $6.25 $16.37 $.66
1/ The rates established by the Department will be reimbursed within
the available appropriation. The rates effective January 1, 2002,
reflect an approximate 4% cost of living increase.
2/ Based on the range and degrees of service required, as determined
by a physician and approved the Department's Foster Care Review
Committee.
3/ For the flat grant breakdown, see the County Certified Foster Care
Homes Reimbursement Section of this manual.
4/ The respite care allowance is paid only to County Certified Foster
Care Homes and Certified Kinship Care Homes certified by the
Department.
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