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TO: See Distribution List Below April 19, 2002
FROM: Mike Reisman e7
Airport Manager
RE: Airport Authority By-Laws
The Greeley-Weld County Airport Authority Board of Commissioners on April 18th, 2002
made minor modifications to the By-Laws of the Airport Authority. These amendments
were limited to Paragraph IV, concerning the start time of Airport Board meetings.
Attached is an amended copy of the Airport Authority By-Laws, which is being provided for
your permanent records.
Please call me at 336-3001 with any questions.
Distribution: Rick Brady, City Attorney
Betsy Holder, City Clerk
Bruce Barker, Weld County Attorney
Esther Gesick, Weld County Clerk to the Board
(1,01454 ,acialk
C 024 ave),t, 2002-1045
PO Box 727 • Greeley, CO 80632 • (970)336-3000 • FAX(9701 336-3030
BY-LAWS
OF THE
GREELEY-WELD COUNTY
AIRPORT AUTHORITY
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REVISONS:
2/18/99 Major re-write of document
4/18/02 Paragraph 4, Section 1
PREAMBLE
The GREELEY-WELD COUNTY AIRPORT AUTHORITY (hereinafter referred to as the
Authority)was created pursuant to the authority conferred by Article 3 of Title 41, Colorado
Revised Statutes(C.R.S.), 1973, as amended (hereinafter referred to as the Public Airport
Authority Act or Act), and by the Ordinance of the Board of County Commissioners of Weld
County, a home rule county and governmental subdivision of the State of Colorado, and
by Ordinance of the City Council of the City of Greeley, a home rule city organized under
the laws of the State of Colorado, with those powers specifically granted and those
reasonably implied therefrom and necessary or proper to carry out the objects and
purposes of the Authority.
The right to adopt By-Laws is expressly conferred by C.R.S., 41-3-105(5)(a). Some rules
governing the internal affairs of the Authority are contained in the Act while others, by
delegation, are to be established by the Board of Commissioners, hereinafter referred to
as the Board. Nothing contained in these By-Laws shall be construed as an alteration or
deviation from any grant of power, duty or responsibility or a limitation or restriction
imposed upon the Board by virtue of the provision of the Public Airport Authority Act, as
it now exists or may hereafter be amended.
I. DEFINITIONS
The terms contained herein shall have the same meaning as in the Public Airport
Authority Act (C.R.S., 41-3-103).
II. AUTHORITY
All powers, privileges and duties vested in or imposed upon the Authority by law
shall be exercised and performed by and through the Board, whether set forth
specifically or implied in these By-Laws. The Board may delegate to officers and
employees of the Authority any or all executive, administrative and ministerial
powers.
III. OFFICE
Section 1 - Business Office. The principal business office of the Authority shall
be at the Greeley-Weld County Airport.
Section 2 - Establishing Other Offices and Relocations. The Board, by
resolution from time to time, may designate, locate and relocate its executive and
business office and such other offices as in its judgment are needed to conduct the
business of the Authority.
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IV. MEETINGS
Section 1 -Regular Meetings. Regular meetings of the Board shall be held on the
third Thursday of each month at the Greeley-Weld County Airport, at a regular time
which shall be adopted by order of the Board, and which may be changed from time
to time by order of the Board. Such time shall be published in accordance with
Paragraph IV. Meetings, Section 4 - Notice of Meetings, as contained herein.
Should this day fall on a legal holiday, the following Thursday shall automatically be
substituted without additional notice
Section 2 - Special Meetings. Special meetings may be called by any officer or
member of the Board by informing the other members of the date, time, and place
of such meeting and the purpose for which it is called and by posting as provided
in C.R.S. 41-3-105(5)(a), in the locations specified in Section 4, below at least three
(3) days previous to said meeting.
Section 3 - Meetings Public. Board meetings shall be held in compliance with
State law with respect to open meetings.
Section 4 - Notice of Meetings. Notice of regular meetings shall comply with
C.R.S. 41-3-105(5)(a) and shall be posted in three (3) locations in Weld County,
including the City of Greeley: (1) Airport Authority Offices; (2) Weld County
Administrative Offices; (3) Greeley City Hall.
Section 5 - Recesses and Adjournments. Nothing contained herein shall be
construed to prevent the recess or adjournment of a regular or special meeting to
any place within Weld County or the City of Greeley designated by the Board, by
motion or resolution specifying the date, time and place of the recessed or
adjourned meeting.
V. CONDUCT OF BUSINESS
Section 1 - Quorum. No business of the Board shall be transacted except at a
regular or special meeting at which a quorum consisting of four (4) members of the
Board is present.
Section 2 - Voting Requirements. All questions involving the inclusion or
exclusion of the City of Greeley or Weld County in or from the Authority or
authorizing any expenditures in excess of$10,000.00 shall require the affirmative
majority vote of the Board and all other questions shall require the affirmative vote
of not less than 50 percent of the Board.
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Section 3 - Resolutions and Order: Vote Recorded. Each and every action of
the Board, necessary or proper for the government and management of the affairs
of the Greeley-Weld County Airport, for the execution of the powers vested in the
Board and for the carrying into effect the provisions of whatever necessary, as from
time to time amended, shall be taken by passage of resolutions and orders,
pursuant to the Public Airport Authority Act.
Section 4 - Minute Book. All resolutions and motions, as soon as may be after
their passage, shall be recorded in a book kept for that purpose. The minutes shall
be available for examination to anyone having a proper interest at the office of the
Airport Manager during business hours.
Section 5 - Parliamentary Procedure. Robert's Rules of Order shall govern
parliamentary procedure, except as herein otherwise provided.
VI. BOARD OF COMMISSIONERS, OFFICERS AND PERSONNEL
Section 1 -Qualification and Terms. Board members shall be tax paying electors
as defined by Section 1-1-104(29)C.R.S.,who reside within the boundaries of`ldd
County (County) or the City of Greeley (City) according to the body whicn appoints
the Board members. If an individual resides in the City, he may be appointed to the
Board by either the City or the County to represent the body which appointed him.
If an individual resides in the County outside the City, he may be appointed to the
Board by the County only. Three Board members shall be appointed ty" +h^ ^`!v
two to be City Council persons, and three Board members shall be appointed by the
County, two to be County Commissioners. The seventh Board member shall be
appointed jointly by the City and the County, the initial appointment to be made by
a method agreeable to both the City and the County. The term of each City Council
person and each County Commissioner shall be four years, or until such time as he
or she is no longer a member of the Greeley City Council or Board cf County
Commissioners of Weld County, whichever is sooner, except that the init?a: terns
of one of the City Councilpersons and one of the County Commissioners shall be
two years. The Airport Commissioners who are not City Councilpersons or County
Commissioners shall each be appointed for four year terms, except that, for those
terms beginning January 1, 1999, the terms shall be as follows: The City of Greeley
appointee shall be one year, the County of Weld appointee shall be two years, and
the joint appointee shall be four years. A quorum for the Board shall consist of four
Airport Commissioners present.
Section 2 -Vacancies. Change of residence of a member of the Board to a place
outside the City of Greeley, if he represents the City, or outside Weld County, if he
represents the County, shall automatically create a vacancy on tha Board.
Vacancies which may occur on the Board through death or resignation, or by any
other means, shall be filled by appointment of the Board of County Commissioners
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of Weld County or Greeley City Council in the same manner as provided for the
appointment of the original members of the Board. After the initial appointment,
when a vacancy occurs in the position for the seventh Board member position who
is appointed jointly by the City and County, the Airport Board shall, no later than one
month after notice of the vacancy, recommend a candidate for the vacancy to the
City Council and the Board of County Commissioners of Weld County. The City
Council and the Board of County Commissioners of Weld County are required by
ordinance to act upon the recommendation within one month of receipt and shall
appoint the recommended candidate except for good cause. If the City Council or
the Board of County Commissioners of Weld County rejects the candidate
recommended by the Airport Board, the Airport Board must recommend another
candidate within one month.
Section 3 - Election of Officers. The Board shall elect from its membership, a
Chairman, a Vice Chairman, and a Secretary/Treasurer who shall be the officers of
the Authority, and who shall serve one (1)year or until their successors are elected.
The officers shall be elected by a majority vote of the Board during the regular
meeting of the Board in the month of January.
Section 4 -The Chairman. The Chairman shall preside at all meetings.
Section 5 -The Vice Chairman. The Vice Chairman shall act as presiding officer
during the absence of the Chairman; and, in the case of a vacancy in the office of
Chairman, shall serve as Chairman until such time as the Board shall elect a new
Chairman.
Section 6 - The Secretary/Treasurer. In his duties as Secretary/Treasurer, the
Secretary/Treasurer shall be responsible for keeping the records of the Board, for
the recording of all votes, and shall see that the proceedings of the Board are
recorded in a Minute Book kept for that purpose, which shall be an official record
of the Board; and shall perform all duties incident to that office. He shall be
custodian of the seal of the Authority and shall have power to affix such seal to all
contracts and instruments authorized to be executed by the Board. The seal and
official records shall be maintained in the office of the authority. Whenever the
Secretary/Treasurer is absent from any meeting, the Chairman may appoint a
Secretary/Treasurer Pro-Tem for said meeting. In his duties as Treasurer, the
Secretary/Treasurer shall supervise the financial records of the authority and
perform such other duties as are normally performed by treasurers and those
specifically assigned or delegated by the Board; and may appoint an Assistant
Secretary/Treasurer who need not be a member of the Board.
Section 7 - The Assistant Secretary/Treasurer. The Assistant
Secretary/Treasurer shall have such duties as may be,from time to time, prescribed
by the Board.
•
Section 8 - Additional Duties. The officers of the Authority shall perform such
other duties and functions as may, from time to time, be required by the Board, or
by the By-Laws or rules and regulations of the Board.
Section 9 - Absenteeism. Commissioners are expected to attend all regular
meetings of the Board. Absence from three (3) consecutive regular meetings, or
failure to attend at least fifty percent(50%) of regular meetings, over a period of six
(6) months, without reasonable excuse acceptable to the Board shall be grounds
for a recommendation by the Board to the Commissioners appointing the Authority
(City Council or Board of County Commissioners of Weld County, or both, in the
case of the seventh member) for that Commissioners removal
Section 10 - Airport Manager.
A. The Board may appoint an Airport Manager who shall serve for such term
and upon such conditions, including salary, as the Authority, from time to
time, may establish by resolution. He may be hired by the Board, may be
terminated only by the Board, and be responsible only to the Board.
B. If appointed,the Airport Manager shall have the following powers, duties and
responsibilities:
1. The active, general management of the business of the Authority,
consistent with the purposes and the general policies of the Authority
as expressed in the resolutions and actions of the Board, and the law
under which the Authority is organized.
2. Maintenance of financial records and books of account, and
preparation of a monthly financial statement.
3. The hiring, discharge and general superintendence and direction of
all other employees of the Authority, to the end that qualified
individuals are employed when and as needed, and that their
respective duties are properly performed.
4. Reporting to the monthly meeting on the operations and progress of
the projects of the Authority and upon all other matters within his
knowledge of concern to the Authority.
5. The Airport Manager, subject to the budgeting restrictions set forth
herein, may
Expend funds or incur obligations upon his/her sole signature
in an amount of up to $500.00, except that satisfaction of
obligations approved by the Board by resolution can be signed
in any amount.
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ii. The expenditure of airport funds or incurrence of obligations in
amounts greater than $500.00 shall require the Manager's
signature plus that of another officer of the Board.
iii. If an Airport Manager is not appointed, the items enumerated
above in Subsection (b) may be delegated to other Airport
Authority Board members or employees of the Greeley-Weld
County Airport Authority.
VII. BUSINESS ADMINISTRATION
Section 1 - Fiscal Year. The fiscal year of the Authority shall commence on
January 1 and end on December 31 of each year.
Section 2 - Preliminary Budget. The Airport Manager shall prepare annually a
preliminary budget, including therein operation and maintenance expenses, debt
service, and provision for capital expenditures for the ensuing fiscal year. In the
preparation of each preliminary budget and every annual budget, the classification
and divisions into which such budget shall be divided shall comp.y ...II-. the
requirements of any relevant contract or as otherwise provided by ;aw. Any
preliminary budget and every annual budget shall also set forth a statement of the
sources of funds to be available to defray such expenditures. Upon completion of
the preliminary budget, it will be presented to the Board for their review at the
regular meeting in October.
Section 3 - Adoption of Annual Budget. The Board, not later than its regular
meeting in December, shall finally adopt the annual budget for such next
succeeding fiscal year. Copies of the annual budget shall be filed in the office of the
Authority and in the office of the Board of County Commissioners of Weld County
and the City Clerk of the City of Greeley and furnished to any interested ^7rt.' on
request, or as may be required by contract, or otherwise directed by the Board.
Section 4 - Quasi-Annual Budget. If, for any reason, the Board shall not have
adopted the annual budget on or before the first day of January of any fiscal year,
the budget for the preceding fiscal year shall be deemed to be in effect for such
fiscal year until the annual budget for such fiscal year is adopted.
Section 5 -Amendment of Annual Budget. The Board may adopt an amended
annual budget when reascnaole and necessary, subject to any contractual
conditions or requirements existing at the time the need for such amendment arises,
as provided by the Public Airport Authority Act.
Section 6 -Appropriatinu Resolution.
A. At the regular meeting held in the month of December, the Board shall enact
a resolution making appropriations for the fiscal year beginning January 1,
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next. The amounts appropriated for the spending agencies shall not exceed
the amounts fixed therefor in the budget adopted pursuant to Section 3.
B. The income of the Authority, as estimated in the budget and as provided for
in the revenue and borrowing resolutions, shall be allocated in the amounts
and according to the funds specified in the budget for the purpose of meeting
the expenditures authorized by the appropriation resolution.
C. The Board may take an appropriation to and for a contingent fund to used
only in cases of emergency or other unforeseen contingencies.
Section 7 - Contingencies. In cases of emergency cause by act of God or the
public enemy or some contingency which could not reasonably have been foreseen
at the time of the adoption of the budget, the Board may authorize the expenditure
of funds in excess of the budget, by resolution duly adopted. Such resolution shall
set forth in full facts concerning the emergency.
Section 8 - Payment of Contingencies. If there are unspent or uncommitted
funds other than those to which the emergency relates, the Board shall transfer
such available sums to the fund from which the emergency expenditure is to be
paid.
Section 9 -Annual Audit. The Airport Manager shall cause an audit to be made
of all the financial affairs of the Authority beginning the month of January
immediately following the end of the fiscal year. One (1) certified copy of said audit
shall be filed with the office of the Department of Local Affairs, and one (1) copy
each with the City Council and the Board of County Commissioners of Weld County.
The audit shall be made by an independent certified public accountant selected by
the Board which may be the same auditor used by the City or County for the City
or County audit. The auditor shall prepare a financial statement based upon such
audit and shall certify as to its correctness and accuracy. Said certified financial
statement shall be made available to the public in the Airport Authority
administrative office. The Airport Manager shall cause such audits to be made as
the Board shall order.
Section 10 - Personnel Selection and Tenure. The selection of agents and
employees of the Authority, or any committee designated so to do, shall be based
upon relative qualifications and capabilities of the applicants, and shall not be based
on race,color, religion,sex, national origin or political services or affiliations. Agents
and employees shall be hired and terminated by the Airport Manager. Contracts for
professional services of engineers and attorneys may be entered into on such terms
and conditions as the Board thinks reasonable and proper. Except for the purpose
of inquiry, the Board and its members shall deal with the employees of the Authority
solely through the Airport Manager and neither the Board nor any member thereof
shall give orders to any subordinates of the Airport Manager either publicly or
privately.
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VIII. OFFICIAL NEWSPAPERS •
Section 1 -Official Newspaper. The official newspaper of the Board shall be the
Greeley Tribune.
Section 2 -Additional Newspapers. The Board may, if it deems public necessity
so requires or indicates, direct the use of additional newspapers for official
publications, provided that such newspapers are of general circulation in Weld
County.
IX. MODIFICATION OF BY-LAWS
These By-Laws may be altered, amended or repealed at any regular meeting of the Board,
or any special meeting of the Board called for that purpose.
ADOPTED (as revised) this 18th day of April, 2002.
GREELEY-WELD COUNTY
AIRPORT AUTHORITY
Glenn Vaad, Chair
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