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Home My WebLink About20021313 RESOLUTION RE: APPROVE THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR VARIOUS PROGRAMS AND AUTHORIZE CHAIR TO SIGN -ALTERNATIVE HOMES FOR YOUTH WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with three Notification of Financial Assistance Awards between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Alternative Homes for Youth, commencing June 1, 2002, and ending May 31, 2003, with further terms and conditions being as stated in said awards for the following programs: 1) Multisystemic Therapy 2) Day Treatment 3) Sex Abuse Treatment, and WHEREAS, after review, the Board deems it advisable to approve said awards, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assistance Awards for the above listed programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Alternative Homes for Youth, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said awards. CC ; SS 2002-1313 SS0029 THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS - ALTERNATIVE HOMES FOR YOUTH PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 22nd day of May, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, /C O ATTEST: (2ORA LejeW,`. GI Vaad, Chair Weld County Clerk to the : r• % (? r s&i f r' ��1 c is �[avid E. ng, Pro-Tem BY: Deputy Clerk to the Bob' O � p M. J. Geile AP ED AS Ili m H. Jerke unty y � . Robert D. Masden Date of signature: 5/.6 2002-1313 SS0029 ta 411.1% DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 WEBSITE:www.co.weld.co.us Administration and Public Assistance(970)352-1551 C Child Support(970)352-6933 VitoCOLORADO MEMORANDUM TO: Glenn Vaad, Chair Date: May 22, 2002 Board of County Commissioners FR: Judy Griego, Director Weld County Department .f Soci:1 ervice RE: PY 2002-2003 Notification of Financial Assistance Awards (NOFAA) under Core Services Funds-Alternative Homes for Youth Enclosed for Board approval are the PY 2002-2003 Notifications of Financial Assistance Awards(NOFAA) for Families, Youth, and Children Commission (FYC) Core Services Funds, which are for the period of June 1, 2002,through May 31, 2003. The Families, Youth and Children Commission (FYC) reviewed proposals under a Request for Proposal process and are recommending approval of these bids. Alternative Homes for Youth A. Intensive Family Therapy. Multisystemic Therapy (MST): A maximum of 24 clients, an average monthly program capacity of 14,for an average of 20 weeks, with an average of three hours per week of family preservation services. The program will serve both males and females from the ages of 12 to 18, which have a primary caretaker. Appropriate youth will have one or more issues involving delinquency, drug and alcohol,family conflict, school issues, or mental health concerns. Rate is$110.67/hour. B. Day Treatment: A maximum monthly capacity of 14 family units, involving parents and siblings (12-18 years of age)per year, with an average of 28 youth per year, The program provides for,six-eight hours of site-based services per day, 40 hours per week for 24 weeks. Monthly maximum program capacity is 14 youth. Rate is$22.71/hour or$1,500/month. Page 1 of 2 2002-1313 MEMORANDUM TO GLENN VAAD, CHAIR WELD COUNTY BOARD OF COMMISSIONERS RE: CORE SERVICE NOFAA PY 2002-2003-ALTERNATIVE HOMES FOR YOUTH C. Sex Abuse Treatment: A maximum of two hours per day,four hours per week, 16 hours per month. Monthly maximum capacity is limited to 12 youth and their families, monthly average capacity is 10, average length of stay is 32 weeks, average hours per week is four hours per week. Bilingual services provided for Spanish-speaking families. Rate is$43.28 per hour. If you have any questions, please telephone me at extension 6510. of Page 2 of 2 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core) Funds Type of Action Contract Award No. X Initial Award FY02-CORE-007 Revision (RFP-FYC-02008) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Alternative Homes For Youth Ending 05/31/2003 Multisystemic Therapy 9201 W. 44th Avenue Wheatridge, CO 80033 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance MST uses the family preservation model of service Award is based upon your Request for Proposal (RFP). delivery with small caseloads, services 24 hours a The RFP specifies the scope of services and conditions day, 7 days a week, convenient meeting times in of award. Except where it is in conflict with this the family's natural environment. A maximum of NOFAA in which case the NOFAA governs, the RFP 24 clients for an average of 20 weeks, an average upon which this award is based is an integral part of the of 3 hours per week of family preservation action. services. The program will serve both males and Special conditions females from ages 12-18,with a primary caretaker 1) Reimbursement for the Unit of Services will be based on willing to manage youth's behavior. Appropriate an hourly rate per child or per family. youth will have one or more issues involving 2) The hourly rate will be paid for only direct face to face delinquency, drug and alcohol, family conflict, contact with the child and/or family as evidenced by school issues,or mental health concerns.Bilingual- client-signed verification form and as specified in the bicultural services available. unit of cost computation. 3) Unit of service costs cannot exceed the hourly and yearly Cost Per Unit of Service cost per child and/or family. 4) Payment will only be remitted on cases open with, and Hourly Rate Per $110.67 referrals made by the Weld County Department of Social Unit of Service Based on Approved Plan Services. 5) Requests for payment must be an original submitted to Enclosures: the Weld County Department of Social Services by the X Signed RFP:Exhibit A end of the 25th calendar day following the end of the X Supplemental Narrative to RFP: Exhibit B month. The provider must submit requests for payment X Recommendation(s) on forms approved by Weld County Depattment of Conditions of Approval Social Services. Approvals: Program Official: By / By Glenn Vaad, air Judy . Grieg irector Board of Weld County Commissioners Weld oun Department of Social Services Date: 05[aQ/2002 Date: 5 /(��0-2_ F-200,2-/.3i3 EXHIBIT A SIGNED RFP INVITATION TO BID DATE:February 27,2002 BID NO: RFP-FYC-02008 RETURN BID TO: Pat Persichino,Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-02008) for:Family Preservation Program--Intensive Family Therapy Proer m F mily Issue's Cash Fund or F mile Preservation Program Funds Deadline: March 22,2002, Friday, 10:00 a.m. The Placement Alternatives Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-101). The Placement Alternatives Commission wishes to approve services targeted to run from June 1, 2002, through May 31, 2003,at specific rates for different types of service, the County will authorize approved vendors and rates for services only. The Intensive Family Therapy Program must provide for therapeutic intervention through one or more qualified family therapists, typically with all family members, to improve family communication, function, and relationships. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK Loren& T, 1nr+- TYPED OR PRINTED SIGNATURE VENDOR A 1'1YA �. .- (Name) andwritten Signa e By Authorized n OfficerorAgent of Vender ADDRESS q, o I 'J , 44 AQ . TITLE Ohlec kl>7QA P.0 N' tM. .kvi 01) gin-33 DATE .�-14-o2 PHONE# 3O3-440 - 5C40 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 31 ' ,RFP-FYC-02008 Attached A INTENSIVE FAMILY THERAPY PROGRAM BID PROPOSAL FAMILY PRESERVATION PROGRAM 2002-2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 't� ' BID#RFP-FYC-02008 1 NAME OF AGENCY: Akin rlai ee \DIWC, TV "y1 r10 /��1 �i ADDRESS: Clan( rI W. 4A' AvQ . W hea il . OX) OoC 33 PHONE:j q40-nS4n ex Ot 1 M 'r / CONTACT PERSON: Lorna rnei�nald sw ,CAC TITLE: V.? NIA Vicec ) DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Intensive Family Therapy Program must provide for therapeutic intervention through one or more qualified family therapists,typically with all family members,to iirtprove family communication. functioning.and relationships 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1.2002 Start 'Sane 1 'l0U? End May 31. 20103 "�' " 1' (� u End M rta j ?�11 7no3 TITLE OF PROJECT: AI4 rvt,Twt 1h'niPty cw 'jcr$k - Mt1I'{'1S\,cc 4rnniic. Iferap.1 �'rots(arnN5T r,�� / .J J , / 1 ✓f7f�t/e £cswov(277 3- /el- a2- N and Sign .ure of Person Preparing Document Date x o . 3-- 14— o a-- Name and Signature thief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund Year 2002-2003. Indicate No Change from FY 2001-2002 to 2002-2003 ' Project Description ,, Target/Eligibility Populations V !` Types of services Provided ✓ ` Measurable Outcomes ,12A1j Service Objectives ✓ "MC Workload Standards V , Staff Qualifications /M1' Unit of Service Rate Computation ✓ ;1` Program Capacity per Month V/ ,frk Certificate ofInsurance Page 25 of 31 RFP-FYC-02008 Attached A Date of Meeting(s)with Social Services Division Supervisor: J 11-p� Comments by SSD Supervisor: p ;o h fit-1 J--1 / ti t t@l-% 4. I-- (tc i te Lint- _Pk pre() VP ad.. ri tat ? Vo P P i.At.- g 1 S l .A.LI9A( 6n, fl aft), tub ) —1 i—b- Name and Signature SSD Supervisor Date Page 26 of 31 . Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) I. PROJECT DESCRIPTION The overall mission of the AHFY MST Program is to strengthen families. This can be accomplished by either preventing placement or reunifying children and their families. MST is a family and home based treatment that addresses the known factors associated with serious antisocial behavior in children and adolescents. To promote service access and maximize the generalization of treatment gains, MST is provided via a home-based model of service delivery by clinicians with caseloads no larger than six. Hence, MST attempts to comprehensively address risk factors and build protective factors by providing intense treatment in the natural environments where adolescents and their families function—homes, schools and neighborhood settings. MST has been successful in reducing long—term rates of rearrest and out—of home placement for violent and chronic juvenile offenders. The keys to the AHFY MST Program success are: 1. Parents are seen as the solution rather than the problem. MST therapists empower parents by using identified strengths to develop viable natural support systems and effective parenting. 2. MST directly addresses the multiple factors that contribute to delinquency. MST therapist work with families on setting and enforcing rules,promoting friendships with prosocial peers and improving academic/vocational performance. 3. MST reduces barriers to treatment. MST uses the family preservation model of service delivery with small caseloads, services 24 hours a day, 7 days a week, convenient meeting times in the families natural environment. 4. MST emphasizes therapist accountability and treatment outcomes. Families are surveyed regularly to determine consumer satisfaction and family/therapist engagement. 5. MST is a complex treatment model and involves an extensive quality assurance protocol. MST services can be provided to families that have a primary caretaker willing to manage the child's behavior. The goal of the program's interventions is to protect children while preventing placement or reunifying children and their families. These interventions occur between parent-child, between married couples,between parents with joint custody, with non nuclear family members,with schools,with peers and within the community. 4 Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) II. TARGET/ELIGIBILTY POPULATION The Alternative Homes for Youth(AHFY)Multisystemic Therapy(MST)team will target youth at risk for out of home placement or youth needing transitional services to successfully return home. The program will serve both males and females, from the ages of 12 to 18,which have a primary caretaker willing to manage the youth's behavior. The target population served will be youth with multi-problems. Appropriate youth will have more than one of the following: delinquency, drug and alcohol, family conflict, school issues, or mental health concerns. Since there is no evidence that MST is effective in keeping the following youth safe or the community safe the AHFY MST team will not accept youth with active suicidal,homicidal or psychotic behavior. These behaviors need to be stabilized before a referral to the MST team is appropriate. In addition the AHFY MST team will not accept sexual offenders in the absence of other antisocial behavior or where offense-specific treatment is required Total number of clients to be served: 24 Total individual client and ages: 10-14 will be 7 15-16 will be 12 17-18 willbe5 Total family units: 24 Sub-total of individuals who will receive Bicultural services: 50% Bilingual services: 10% Sub-total of individuals who will receive services in South Weld County: 10 Sub-total of individuals who will have access to 24-hour services: 24 The monthly maximum program capacity: 14 The monthly average capacity: 12 Average stay in the program(weeks): 20 Average hours per week in the program 3 5 • Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) III. TYPE OF SERVICES TO BE PROVIDED The AHFY MST Program will be providing family-centered services to ensure engagement of families referred to the team. The following are the key elements of these services: 1. Recognizing that the family is the constant in the youth's life, while the service systems and personnel within those systems fluctuate. 2. Facilitating parent/professional collaboration at all levels of service provision. 3. Honoring the racial,ethnic, cultural and socioeconomic diversity of families. 4. Recognizing family strengths and individuality and respecting different methods of coping. 5. Sharing with parents, on a continuing basis and in a supportive manner, complete and unbiased information. 6. Encouraging and facilitating family to family support and networking. 7. Understanding and incorporating the developmental needs of adolescents and their families into service delivery systems. 8. Designing accessible service delivery systems that are flexible, culturally competent, and iespunsive to family-identified needs. 9. Weekly written review of progress which will be provided to Social Services in place of the required monthly report. 10. Therapists exhibit a high level of commitment to families as evidenced by: • Persistence:assumes responsibility for engagement and strives to prevent"dropping out" • Creativity:utilizes own strengths and family strengths to increase probability of change • Responsibility:assumes responsibility for change;does not blame family or other systems for failure to support change • Action-orientation:developing the vast majority of interventions and guiding parents in conducting interventions • Knowledge:having a strong working knowledge of empirically supported treatment models • Flexibility:revising strategies/interventions as needed • Investment developing skills needed to develop interventions and closely monitoring the interventions The AHFY MST Program will be providing family-centered services in three stages. During each stage one assigned AHFY MST team therapist provides services. The therapist works with the assigned Social Services caseworker to ensure coordinated case management of all providers involved with the family. The AHFY MST team therapist has case consultation with their AHFY team supervisor and a consultant from MST Services on a weekly basis. The AHFY MST supervisor is also available to co-facilitate sessions with the AHFY MST therapist. 6 Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) Start up Start up involves comprehensive, diagnostic and treatment planning with the family as full collaborators. First, referral behaviors are described in clear behavioral descriptions. All key participants are identified and outcomes written from each participant's perspective. Second overarching goals are developed to guide the direction of treatment.Achievement of the overarching goals results in the elimination or reduction of the frequency and intensity of the referral behavior. These goals become the measurements to determine the success of the program. Third weekly intermediary goals contribute to achieving overarching goals. The intermediary goals target the most immediate and powerful drivers of behavior. These intermediary goals are measured weekly as met, partially met,not met. Fourth, intervention development targets who, what, when and how to make change happen to achieve the intermediary goals. The interventions are designed to promote responsible behavior and decrease irresponsible behavior among family members.The interventions require daily and weekly effort by family members. Interventions are individualized to provide therapeutic flexibility to service provision. Middle Middle of the program is the practice stage. Multiple interventions are having successful outcomes. Family members are practicing identifying strengths and developing strategies to use them to decrease referral behaviors.AHFY MST therapist is able to collaborate with the family in developing weekly intermediary goals. Intermediary goals are measured weekly as met,partially met, not met. Family is generating ideas for daily and weekly interventions.The interventions continue to assist families in resolving conflicts and disagreements decreasing child maltreatment, running away and to the behavior constituting status offenses. End Ending involves transition to ending services or transition to support services within AHFY's continuum of care or another agency. When applicable of MST Services families will be referred to North Range Community Mental Health center for ongoing medication monitoring, Island Grove Regional Treatment Center for drug and alcohol services/urinalysis, Individual Group Therapy Service (IGTS) for outpatient individual and family therapy, and Partners Inc. for individual youth services. AHFY can also offer its Community Adolescent Based Services(CABS) program to families. CABS offers family therapy, individual therapy recreation fees, tutoring,job supervision, and vocational assistance. Each family will be provided only those services purchased by the caseworker for the individual youth or family at the same hourly rate as AHFY's MST program. Services will be purchased for a month and can be renewed at the request of the caseworker for the family. Interventions in this stage are designed to promote treatment generalization and long- term maintenance of therapeutic change. This is accomplished by empowering caregivers to address family members' needs across multiple systematic contexts. 7 Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) IV. MEASURABLE OUTCOMES The program goal for youth successfully discharged from the program will be measured by: (a) the number of youth able to remain in their homes six and twelve months after discharge, (b)a decrease in recidivism at six and twelve months after discharge, (c)the number of youth attending school and achieving passing grades and/or maintaining employment at six and twelve months after discharge, and(d)families reporting whether they feel the youth is doing the same,better or worse at six and twelve months after discharge. See attached charts. The method to measure these outcomes will be completion of an interview with the family. At intake the child and family, and other service providers including caseworker, probation officer, guardian ad lidum will participate in a clinical interview to complete a comprehensive preplacement interview. Information from the interview will be entered into a database to provide a baseline of behavior. The baseline will include information on the child's legal history, school performance and/or employment history. When the youth is discharged his final monthly report and termination report will be reviewed and the information entered into the database to provide a comparison to the baseline behavior. This data comparison forms the initial review of the program outcomes. The first review of the AHFT MST Program outcomes will provide three quantitative measures. The data will show the number of children who were discharged to home at termination from the program. The data will show the number of children who were referred from placement to the AHFY MST Program and were reunified with their family and able to stay at home at discharge from the program. See attached charts. This same data will be collected via a phone interview with the families, whose children remained at home at discharge, six and twelve months after discharge from the program. This data will be analyzed to see the number of children who continued to remain at home with their families. Thus showing the number of children who received services whom did not go into placement, the number of children who were able to stay reunified with their family and number of families who remained intact. The baseline data on the child's legal history, school performance and/or work history will be gathered again at discharge as well as six and twelve months after discharge. When the youth is discharged his final monthly report and termination report will be reviewed and the information entered into the database to provide a comparison to the baseline behavior. . This same data will be collected via a phone interview with the families, whose children remained at home, at discharge six and twelve months after discharge from the program. This data will be analyzed to show that fundamental changes in family functioning and dynamics did occur. Overall research suggest that parents influence their children and are primary in predicting their child's involvement in illegal activities, school failure and drug/alcohol 8 ' Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) use. Hence if the data collected at discharge, six, and twelve months shows a decrease in behavior constituting status offenses and increase in prosocial behaviors the AIRY MST Program will show that services resulted in fundamental changes in the family functioning and dynamics. Therefore showing positive outcomes for the families provided services through the AHFY MST Program. See attached chart The phone interview completed at six and twelve months after discharge will also ask families if they feel their son or daughter has regressed, stayed the same or improved. This data will be collected to measure the family's perception of improvements. This data will be analyzed to determine number of families who feel satisfaction with the impact of the AHFT MST Program on their families. 9 •• Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) V. SERVICE OBJECTIVES The overriding goal of MST is to empower parents with the skills and resources needed to independently address the inevitable difficulties that arise in child rearing and to empower youth to cope with family,peers,school and neighborhood problems.This is accomplished through a pragmatic and goal-oriented home based model of service delivery.At the family level,parents and children who are at risk frequently display high rates of conflict and low levels of affection. Parents frequently disagree about discipline strategies and have their own personal problems, which interfere with their ability to provide necessary parenting.Family interventions in MST often attempt to provide the parent with the resources they need to parent effectively and to develop increased family structure and cohesion.Interventions might include monitoring,reward and discipline strategies,prompting parents to communicate effectively,problem solving day to day conflicts and developing indigenous social support networks with friends, extended family, church and so forth.At the peer level a frequent goal of treatment is to decrease the youth's involvement with delinquent and drug using peers and to increase association with prosocial peers.Interventions for this purpose are optimally conducted by the parents and might consist of actively supporting and encouraging associations with non-problem peers by providing transportation and increased privileges. Significant sanctions are applied to discourage associations with deviant peers.At the community level parents develop strategies to monitor and promote the youth's school performance and/or vocational functioning.Typically included in this domain are strategies for opening and maintaining positive communication lines with teachers and for restructuring after school hours to promote academic efforts. Adherence to this MST treatment model is essential.Effectiveness of MST has demonstrated that strong adherence to the model is correlated with strong case outcomes.Adherence is the primary focus of the weekly consultation process and on site supervision practices.The MST consultant provides weekly consultation to each treatment team.Consultation sessions focus on promoting adherence to MST treatment principles, developing solutions to difficult clinical problems, and designing plans to overcome any barriers to attaining strong treatment adherence and favorable outcomes for youths and families.The MST clinical supervisor provides task-oriented, analytically focused clinical supervision on-site.The overarching objective of the MST clinical supervision is to facilitate therapists' acquisition and implementation of the conceptual and behavioral skills required to achieve adherence to the MST treatment model. The MST Adherence Measure for therapist ensures the follow through for each family of MST treatment principles. The questionnaire is first administered during the second week of therapy. The caller will ask the primary caretaker to answer questions about the last two to three sessions.From that point the questionnaire is administered every four weeks.The questions are than entered at the MST Institute web site and scores on the therapist adherence to MST principals are made available.This creates a rigorous quality control program. It is this close monitoring of clinical practice that assures treatment fidelity. This strategy should achieve the service objectives.Family conflict management should be enhanced thus decreasing disagreements contributing to child maltreatment,running away and other offenses.Parents should develop consistent monitoring skills providing both consequences and rewards that will actually enhance their relationship with their children through clear instruction and fair discipline regular supervision and care.Parents will have built social support linkages by tapping resources for information,feedback; caring and practical needs form the beginning of the AHFY MST Program. 10 Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) VI. WORKLOAD STANDARDS Number of hours per week: 90 Number of individuals providing the services: 3 Maximum caseload per worker: 6 Modality of treatment: MST is an intensive family and community based treatment. The MST approach views individuals as being nested within a complex network of interconnected systems that encompass individual,family, and extrafamilial factors. In MST the ecology of interconnected systems is viewed as the client. To achieve successful outcomes with these youth intervention is generally necessary in a combination of these systems. Total Number of hours per week: Start up Time Frame: 6 weeks Number of Hours (per week): 3 Number of System Interventions(per week): 2 Number to be served: 2 Total Hours per week per family: 5 Total Hours per month per family: 20 Middle Time Frame: 10 weeks Number of Sessions(per week): 3 Number of System Interventions (per week): 1 Number to be served: 3 Total Hours per week per family: 4 Total Hours per month per family: 16 End Time Frame: 4 weeks Number of Sessions(per week): 2 Number of System Interventions (per week): 1 Number to be served: 1 Total Hours direct service per week per family: 3 Total Hours direct service per month per family: 12 Total Number of individuals providing services: 3 The maximum caseload per supervisor: 8 Insurance: Certificate attached 11 • • • Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) VII. STAFF QUALIFICATIONS The staffing pattern for the AHFY MST team is one supervisor and three therapists. Each therapist will be a Master-level or highly competent, clinically skilled Bachelor-level professional. The supervisor is Master-level therapist with clinical experience with family based services. Each youth referred to the program is assigned a therapist who designs individualized interventions in accordance with MST treatment principles that address specific needs of the youth and family. Training in MST is intensive and ongoing. The basic elements of training for clinical staff include a week of orientation training,weekly consultation with an expert in MST, and quarterly booster training. The five day orientation will familiarize the therapist with the behavior problems addressed by MST; describe the theoretical and empirical underpinnings of MST; review the family,peer, school, and individual intervention strategies used in MST, teach how to conceptualize cases and interventions in terms of the nine principles of MST; and provide practice in developing MST interventions. The weekly phone consultation is to facilitate and reinforce MST conceptualization of cases. Weekly paperwork is faxed to the MST Consultant and than during the phone call intervention strategies are reviewed to ensure they are clearly connected to intermediary and overarching goals. The quarterly 1.5 day booster training is provided on-site by the weekly MST consultant. These sessions are designed to provide the therapist and supervisor training in special topics. The booster sessions also are designed to allow for discussion of particularly difficult cases. There are three distinct levels of supervision that occur with a MST team. These are peer supervision, on-site clinical supervision, and MST consultation. The AHFY MST therapists work as a team. This enables sharing of community resources, case experiences and new intervention approaches. The AHFY MST therapist meet as a team weekly for 1.5 hours with the on-site clinical supervisor to review cases. The on-site supervisor is also available by telephone for questions and emergencies. The hourly weekly phone consultation with the MST consultant focuses on promoting adherence to MST principles, developing solutions to difficult clinical problems, and designing plans to overcome bathers to obtaining strong treatment adherence and favorable outcomes for children and families. The MST on-site supervisor and MST consultant also consult monthly by phone and spend an additional .5 day together during the MST booster session. This time is to ensure that the on-site supervisor is keeping current in state-of- the-art counseling modalities and findings based on on-going research conducted by the MST Institute. 12 RFP-FYC-01008 Attached A VIII. COMPUTATION OF DIRECT SERVICE RATE This form is to be used to provide detailed explanation of the hourly rate your organization will charge the Core Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct,face-to-face services provided to clients referred for these services by the Department Requests for payment based on units of service such as telephone calls,no shows,trael time,mileage reimbursement,preparation,documentation,and other costs not involving direct face-to-face services will not be honored. Likewise,billings must be for hours of direct service to the client,regardless of the number of staff involved in providing those services. Therefore,ft Is Imperative that this rate be sufficient to cover all costs associated with this client,regardless of the number of staff involved In providing these services. (Explanations for these Lines are Provided on the following Page) Total Hours of Direct Service per Client 56 Hours[A] Total Clients to be Served 24 Clients[B] Total Hours of Direct Service for Year 1,344 Hours[C] (Line[A]Multiplied by Line[B]) Cost per Hours of Direct Services $ 98.15 Per Hour[D] Total Direct Service Costs $131,913.60 [E] (Line[C]Multiplied by Line[D)) Administration Costs Allocable to Program $ 4,847.20 [F] Overhead Costs Allocable to Program $ 7,675.81 [G] Total Cost Direct and Allocated,of Program 5144,436.61 [H] Line[E]Plus Line[9 Plus Line[G] Anticipated Profits Contributed by this Progam $ 4,300.00 [I] Total Costs and Profits to be Covered by this Program(Line H)Plus Line[I] $148,736.61 [J] Total Hours of Direct Service for Year 1344 N (Must Equal Line[C]) Rate per Hour of Direct Face-to-Face Service to be Charged to Weld County Department of Social Services $ 110.67 [L] Page 31 of 32 • Program Category Intensive Family Therapy Program Bid Category Program Title Multisystemic Therapy(MST) Vendor Alternative Homes for Youth(AHFY) IX. PROGRAM CAPACITY BY MONTH The maximum number of clients to be served by the current staff is 15 per month. The minimum number of clients needed to support the program is 6 clients per month in the start up stage of treatment. 13 ACORD_ CERTIFICATE OF LIABILITY INSURANC , ID !2 L9 DATE (M"3 l PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Brown S Brown Ins of Denver ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Formerly Riedman Ins. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 7110 W. Jefferson Ave # 100 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. Denver CO 80235 Phone: 303-980-6265 Fax:720-962-5142 INSURERS AFFORDING COVERAGE INSURED INSURER k. General Security Indemnity Alternative Homes For Youth & Pinnacol Assurance Attn: Lorena Fort INSURER Reliance Insurance Company Wheat Ridth dgee CO 80033 INSURER D: INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT.TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POUCIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. L7RR TYPE OF INSURANCE POLICY NUMBER SR DATE(MLICY EMIDDITY) DFFECTIVE �Y(M�MIDD YYY))N UNITS GENERAL LABILTY EACH OCCURRENCE $ 1,000,000 A X COMMERCAL GENERAL LABIUTY 211(33000009 07/01/01 07/01/02 FIREfSMACF(MYartn) $ 50,000 CLAMS MADE n OCCUR PIED EXP(Any are person) S 5,000 . .. ._. . __. ... .. PERSONALItADVINJURY $ 1,000,000 GENERAL AGGREGATE $3,000,000 GENL AGGREGATE UNIT APPLIES PER: PRODUCTS-COMP/OP AGG $3,000,000 POLICY I I Car- n LOC AUTOMOBILE LABILT Y COMBINED SINGLE UNIT 51,000,000 A ANY AUTO 21A330009 07/01/01. 07/01/02 (E.accident) ALL OWNED AUTOS X SCHEDULED AUTOS BODILY INJURYt X HIRED AUTOS BODILNON-OWNED AUTOS (Per accident) INJURY RY $ ( PROPERTY ruuWr.F (Per emdent) GARAGE UABILTTY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC S AUTO ONLY: AGG EXCESS LABILRY EACH OCCURRENCE $2,000,000 A X OCCUR ' CLAIMS MADE 21-U33000009 07/01/01 07/01/02 AGGREGATE $ 2,000,000 $ DEDUCTIBLE t RETENTION $ 10,000 $ WORKERS COMPENSATION AND I TORY LNRS I I ER B EMPLOYERS'LABILITY 1453282 07/01/01 07/01/02 E.L EACH ACCIDENT S 100,000 Elr sFASF-EA EMPLOYEES 100,000 EL DISEASE-POUCYUMR S 500,000 OTHER C D&0 NDA1573517 04/25/00 04/25/03 Aggregate $1,000,000 DESCRIPTION OF OPERATONSILOCATIONS/VEHICLESIEXCLUSN)NS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Evidence of insurance. CERTIFICATE HOLDER I N I ADDITIONAL NSURED;INSURER LETTER:_ CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE Rockier Bailey ACORD 25-S(7/97) ®©„air' CORPORATION 988 MST WELD COUNTY DISCHARGES JUNE 2000 THRU FEBRUARY 2001 14 12 10 8 6 6 4 2 1 0 PLACEMENT AT HOME AT DISCHARGE DISCHARGE bsmith/mst/stats/weld 3/12/01 F v z 0 v co I o E- _ co O m W O N Z O z om IU I- Z --• M t O O U la CD J o _ W W Z 2 - W r 2 -- d Vt N O OD CO Nr N O r r r H is H Z O CO 1 O I- (o '_ J W m N 4 0 S' 2 Q a U D m 0 Mre O4 = Z -N M z0 p = z N O O r —J W N W Z 44 cn 4 r = — v W Z d' N O 00 CO V- N r r r F- t, Z O M 1 o I- " ' J W m U' N Z = < O O D J w c m 0 O � W lL Q F- Z o Z D OoI- 0 g U -J 0 W N F- Zco g 0 CO 0 m d' N O oo CO d- N O r r r v a z O v (vu) 0 N W 0 a C7 N oO D (f) o 0rn LL > w = z Z D o O • U N 1-1 O r _! Q w N - w �., z 2 W m N O CO CO vit N O Z 0 N 'r-- i Z H d' W r 0 ' (N1 W p Ce N Q w = z U D w --) or Ce i- >" 2 N- W E) O O N p W J Z W D Cl) W 2 N 2 .t-- o V' N 0 00 CD N CD N co 2 F- _c Z U To W u) W a a. o c N 0 re Z LL. D O W ' a iz W u. W r' re O d) H 92 Z Z Rf D _c O tU U 0 0 — W ro E CD IS) ' 01 N r- • EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS AND CONDITIONS Apr 17 02 10: 55a REIFY 303 940 5542 p. 2 0 1„.....— ._ ,.....—:::::\, :------ ,'Alternative Homes for Youth Strength Based Continuum of Services for Youth&Families MAIN OFFICE April 17,2002 9201 W 44th Avenue • Wheat Ridge,CO 80033 - 303-940-5540 • Fax 303-940-5542 Judy A. Greigo,Director ahfy@ahfy.org Weld County Department of Social Services • www.ahfy.org Greeley, CO 80632 s ADOLESCENT TREATMENT Dear Ms. Greigo, CENTER Longmont,CO 303-776-2983 The purpose of this letter is to outline Alternative Homes for Youth response to Fax 303-776-0150 the results of the RFP Bid Process for PY 2002-2003 regarding the approved CEDARS - recommendations for all programs. Lakewood,CO 303-232-4967 As far as RFP 02008, Intensive Family Therapy, RFP 02007, Sex Abuse Fax 303-232-1626 Treatment, and RFP 02006,Day Treatment outcomes reporting we will attach the CITY PARK outcomes for each program as outlined specifically in each of our proposals with Denver,CO the annual request for funding. Please let us know if you want the outcomes 303-329-0923 reported more often. Fax 303-320-3635 EIGHTH AVENUE In terms of Alternative Homes for Youth separating the Social Service Youth Golden,CO (WCDSS) from the Department of Youth Corrections(DYC)we have an 303-233-1418 alternative request. We recently met with the teams of Kyle Ragland and Mark Fax 303-233-2688 , Linguist about how they would like our day treatment program improved. The EMANCIPATION feedback was to provide youth more resources and-a school setting without self Golden'CO contained classrooms for each unit. In order to provide increased services for both 303-278-1213 our Social Service Youth(WCDSS) in day treatment and residential we need to Fax 303-215-1377 - combine the resources we provide both populations. We would meet quarterly FoxrON with Kyle, Mark and others if you wish to ensure the viability of this alternative. Paxton,CO 303-816-2912 We are also willing to work on availability of therapist for family therapy through Fax 303-816-2914 Individual Group Therapy Services<TOTS) and our staff. GREELEY YOUTH CENTER We agree to the other FYC Commission Recommendation to increase family Greeley,CO1 participation in the day treatment program by making family therapist available as 979 0 eed.above. We will schedule "Back to Day Treatment Nights" at least twice a Fax 9773-35 0-3533-5-5 636 a er year. We will make staff available upon parent request for progress staffings. We will schedule quarterly staffings with parents,caseworkers and other professionals involved in the case to review progress. t see e+ \Trtift F Our Mission: To provide youth and families opportunities for success Hp'r- 17 02 10: 56a RHFY 303 940 5542 p. 3 We agree to the FYC Commission Conditions to improve documentation we will submit to caseworkers a monthly report documenting progress and attendance. We will submit a quarterly report documenting grades. The addendum to the IEP's will be completed in thirty days. We have standardized education files to facilitate compliance for tracking of IEP reports. We hope that we can work together as outlined by accepting a majority of your request as outlined but asking for an alternative in combining the two populations. Respectfully Submitted, r7L 1/ rJ74 ii-�.c3< . l rl Lorena Fort Chief Financial Officer. L op. DEPARTMENT OF SOCIAL SERVICES PO BOX A •AraellkGREELEY,CO 80632 WI WEBSITE:www.co.weld.co.us Administration and Putr Assistance(970)352-1551 Ch ild Child Support(970)3526933 COLORADO April 8, 2002 Ms. Lorena Fort Chief Financial Officer • Alternative Homes for Youth 9201 W.44 Avenue Wheatridge, CO 80033 Re: RFP 02006 Day Treatment RFP 02008 Intensive Family Therapy RFP 02007 Sex Abuse Treatment Dear Ms. Fort: The purpose of this letter is to outline the results of the RIP Bid process for PY 2002- 2003 and to notify you that these results will be incorporated into our Notification of Financial Assistance Awards to you by May 31,2002_ A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth and Children(FYC) Commission approved the RFP(s)listed above for inclusion on our vendor list. The FYC Commission attached the following recommendation regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation;Providers will report outcomes specific to their programs. 1. RFP 02008, Intensive Family Therapy Approved with the above recommendation. 2. RFP 02007, Sex Abuse Treatment Approved with the above recommendation. Page 2 Alternative Homes for Youth Results of RFP Bid Plotebs PY 2002-2003 3. RFP 02006..Day Treatment: Approved with the following recommendations and conditions. FYC Commission Recommendations: • Alternative Homes for Youth will report outcomes specific to this program(see above recommendations for all programs). • Alternative Homes for Youth will separate Social Service(WCDSS) day treatment population from the Department of Youth Corrections (DYC) population. • Alternative Homes for Youth will work with Intensive Group Therapy Services(IGTS)to increase availability of their therapists in order to provide more slots for family therapy. (Caseworkers report therapists could not meet with family due to scheduling conflicts.) • Alternative Homes for Youth will take steps to increase family participation in their program. FYC Commission Conditions: • Alternative Homes for Youth will improve documentation provided to Social Service caseworkers by regularly submitting up-to-date attendance sheets,grade reports, monthly progress reports,and IEPs in a timely fashion. • Alternative Homes for Youth will improve tracking of'EP reports. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17 2002, close of business as follows: 1. FYC Commission Recommendations: You are requested to review the recommendation and to: a. accept the recommendation(s)as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s)of the FYC Commission. Page 3 Alternative Homes for Youth Results of RFP Bid Process PY 2002-2003 Please provide in writing how you will incorporate recommendation(s)in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. 2. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award(NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. If you wish to arrange a meeting to discuss the above recommendations and conditions, please do so through Elaine Furister, 352.1551,extension 6295, and one will be arranged prior to Wednesday,April 17, 2002. Sincerely, Judy A Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission(Core)Funds Type of Action Contract Award No. X Initial Award FY02-PAC-9000 Revision (RFP-FYC-02006) Contract Award Period Name and Address of Contractor Alternative Homes for Youth Beginning 06/01/2002 and Day Treatment Ending 05/31/2003 9201 W. 44th Avenue Wheatridge, CO 80033 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Assistance Award is based upon your Request for This program provides a comprehensive, Proposal (RFP). The RFP specifies the scope of Therapeutic alternative to placement that services and conditions of award. Except where it is addresses behavioral,psychological, family in conflict with this NOFAA in which case the issues and academic enrichment, with a strong NOFAA governs,the RFP upon which this award is emphasis on vocational exploration. A based is an integral part of the action. monthly maximum capacity of 14 youths(12- 18), 6-8 hours of site-based services per day, 40 Special conditions hours per week for 24 weeks. 1) Reimbursement for the Unit of Services will be based on a monthly rate per child or per family. Cost Per Unit of Service 2) The monthly rate will be paid for only direct face to face contact with the child and/or family or as Monthly $ 1,500.00 specified in the unit of cost computation. Hourly Rate Per $ 22.71 3) Unit of service costs cannot exceed the hourly and Based on Average Capacity yearly cost per child and/or family. 4) Payments will only be remitted on cases open with, Unit of Service Based on Approved Plan and referrals made by the Weld County Department of Social Services. Enclosures: 5) Requests for payment must be an original submitted to X Signed RFP:Exhibit A the Weld County Department of Social Services by the X Supplemental Narrative to RFP: Exhibit B end of the 25th calendar day following the end of the X Recommendation(s) month of service. The provider must submit requests X Conditions of Approval for payment on forms approved by Weld County Department of Social Services. Approvals- e Program fficial: By �Q�CZ /1/ By Glenn Vaad, Chair Judy . Gri o Director Board of Weld County Commissioners Weld unty apartment of Social Services Date: b5/p2/moo& Date: 6/E102 ?ce2-/3i_3 EXHIBIT A SIGNED RFP INVITATION TO BID DATE: February 27, 2002 BID NO: RFP-FYC-02006 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street,P.O. Box 758, Greeley, CO 80632 SUMMARY Request for Proposal (RFP-FYC-02006) for:Family Preservation Program--Day Treatment Program Family Issue's Cash Fund or Family Preservation Program Funds Deadline: March 22,2002, Friday, 10:00 a.m. The Families,Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners authority under the Statewide Family Preservation Program (C.R.S. 26-5.5- 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Day Treatment Program Category must provide a comprehensive, highly structured program alternative to placement or more restrictive placement that provides therapy and education for children. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK Lo rena- T Fort TYPED OR PRINTED SIGNATURE VENDOR A14/ 1ieAuritaSLr aw`k- ri (Name) Handwritten Signa By Authorized Officer or Agent of Vendor nn ADDRESS Vf 201 W 44*. � Ave. . TITLE Ghke-F 1 naf11'�1zQ ,r Vnl hea t 1ZG d4c, On WOB3 DATE 3- 12--O2— PHONE# 3o3-q4o -5540 The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 RFP-FYC-02006 Attached A DAY TREATMENT PROGRAM BID PROPOSAL FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 Aka BID#RFP-FYC-02006 _r - NAME OF AGENCY: \ nth r1 4- DIY1t 13 Iti *L /� r� �/ ADDRESS: I ao I IN . 14"1 kit . \1hti* + d 2. lst J 00033 PHONE: (2O3 q4o- 1664O U 1 CONTACT PERSON: �11 I Senn I n16 TITLE: Fdaca--Rj l2 c Q36)(diral-e( DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Day Treatment Program Category must provide a comprehensive.highly structured program alternative to placement that provides therapy and education for children 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1.2002 Start :rune t 7.002 End May 31.2003 End Mali 31 l 7-OO5 TITLE OF PROJECT: (A eP_�?j a 11'eaifnen t ROT-a.rY) — J k4—®2 CN e a e of Per n Preparing Document Date J „La_ 3- I4-oz Name and Signatur hief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Posposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. Indicate No Change from FY 2001-2002 Project Description - Target/Eligibility Populations O Types of services Provided O Measurable Outcomes Service Objectives Workload Standards Staff Qualifications Unit of Service Rate Computation 0 - Program Capacity per Month Certificate of Insurance Page 26 of 32 RFP-FYC-02006 Attached A Date of Meeting(s)with Social Services Division Supervisor: --;/)/ S e)2 / Comments by SSD Supervisor: No eef,ei., p s GA- /j� `fl., s J . £ .+-,, S S!tl i e F S Q f� neri,e9-* 4),4 ( Oy,., >4, ._, , � , 4 �. y4.lci S ?O'S•, t /,G / t1/477/7 o)/ 3 /o2_ Name and Signaturef D S isor Date / / is '7i4-Ac IJ a— J v i s �" M1Y Page 27 of 32 PROJECT DESCRIPTION The Greeley Day Treatment Program utilizes a non-medical model of treatment. It is one of eight programs under the Alternative Homes For Youth umbrella. The Day Treatment Program has been successfully providing services to youth and families within the Greeley community since 1994. The program is geared towards providing services that meet the needs of male and female youth between ages of 12 and 18. The program provides a comprehensive, highly structured program alternative to placement that addresses behavioral,psychological, family issues and academic enrichment. There is also a strong emphasis placed on vocational exploration. Services are available from 8:00 a.m. - 5:00 p.m. with extended evening and weekend hours for family therapy and for tracking and support services. Evaluation criteria measure recidivism, school and/or work attendance and parent satisfaction. The survey is conducted 6 and 12 months after discharge. MISSION The Mission of the Greeley Day Program is to reduce the likelihood of placement outside the home. * By providing individual and family opportunities for the development of effective problem solving skills and constructive communication. * To help youth in rediscovering how to learn and succeed in school. * To increase responsibility on part of the youth. * To develop self-respect through challenging experiences. * To empower the youth and their families to achieve future goals. Alternative Homes for Youth-Weld Co. RFP—02006— 1 Day Treatment,2002 II TARGET/ELIGIBILITY POPULATION Youth to be Served A. An average of 28 youth, ages 12 to 18 years,will receive services within a 12- month period. B. IQ of 60 or above, non-psychotic,male or female, ages 12-18 years old (average age has been 15.3), court ordered to the program, and condition of bond, probation or deferred judgment. C. An average of 14 family units will be served, involving parents and siblings. D. 33% of youth served will receive bicultural/bilingual services. E. The total number of individuals who receive services in south Weld County will be determined by referral and transportation. F. Monthly maximum program capacity is 14 youth. G. Monthly average capacity is 7 youth. H. Average stay in program is 24 weeks. I. Average hours in program per week are 40 hours. Alternative Homes for Youth-Weld Co. RFP—02006— 2 Day Treatment, 2002 III TYPES OF SERVICES A. The Greeley Day Treatment Program provides a minimum of 6 hours and maximum of 8 hours of site-based services per day, for ages 12 to 18 years. Program Services * Individual, Group and Family Therapy * Psychological assessments * Structured level system * Positive Peer Milieu * Regular staffing and communication with appropriate agencies, (i.e., social services probation and public schools) * Educational services * Relationship skill building increasing/enhancing self-esteem. * Basic living skills * Vocational services * Drug/Alcohol monitoring and counseling * Parent and mental health education and support groups * Transportation within 15 miles B. Community Collaboration Efforts 1. Weld County Department of Human Services Referrals and Case Management Services, which include staffing,treatment planning and discharge. 2. Weld County Department of Mental Health Case Management/coordination of therapeutic services and testing. Alternative Homes for Youth-Weld Co. RFP—02006— 3 Day Treatment, 2002 3. Colorado Department of Education Department of Education: staff certification, training and in-services. Weld County School District 6: case management, staffing, and testing(IEP). 4. Island Grove Case Management Services Group Therapy Services Drug and Alcohol Assessment and Urinalysis Testing 5. Individual Group Therapy Services(IGTS) Individual and Family Therapy C. Program Components 1. Educational * Approved School Program by the Colorado Department of Education * 1 - Certified Teacher/1-Counselor * Vocational/Independent Living Skills(average 1 hour per week) * Physical health needs (nutrition,medical, sex education, HIV, contraception, etc.) * Reintegration into public schools (average 1 hour per week) * Educational Testing and assessment (as needed) 2. Therapeutic * Individual counseling services (average 1 hour per week) * Group counseling services(average 10 hours per week) * Family counseling services (average 1 hour per week) * Island Grove-Substance Abuse Group(average 1 hour per week) * Psychiatric Consultation(as needed) * Psychological Testing(as needed) Alternative Homes for Youth-Weld Co. RFP—02006— 4 Day Treatment,2002 3. Behavioral * Utilization of Therapeutic Crisis Intervention * Daily life supervision and interaction * Peer Dynamics * Behavioral modification * Refusal Skills * Life Skills 4. Recreational * Wilderness Program(minimum of 2 trips offered per youth) * Therapeutic Initiatives and Team Building activities(average I hour per week) * Team Sports (average I hour per week) D. Parental/Caretaker Involvement 1. Day Treatment includes parental involvement in all program components as indicated in the Treatment Plan and as required. 2. Day Treatment advocates family therapy and encourages parents/guardians to participate in all phases of treatment. E. Assessment and Plan 1. One certified teacher and I counselor provide educational services. Pre-and Post-testing will be provided using the Woodcock Johnson Assessment Tool. 2. Vocational and Independent living skills are provided by certified teachers and counselors for age appropriate youth. Experiential activities and job coaching also provided. Alternative Homes for Youth-Weld Co. RFP—02006— 5 Day Treatment, 2002 3. A contract for therapeutic services is established for every youth and family that outlines the frequency and level of services needed. This information is documented in the treatment plan and reviewed on a monthly basis. Individual and Family Therapy will occur weekly. 4. Physical health needs, i.e., sex education, HIV, contraception,nutrition, etc, are covered within the program's curriculum. Medical and dental appointments need to be scheduled prior to placement or will be scheduled within 30 days of placement. 5. Mental health needs such as psychotropic medications and testing are monitored through the treatment plan and recommendations for these additional services will be coordinated during case reviews and treatment staffing. The program is capable of administrating medications and coordinating mental health services. F. ProActive Planning(transition) 1. The reintegration plan will be outlined and discussed 30 days prior lo discharge. The program will maintain ongoing communication with the school district to ensure continuity of care. 2. Monthly staffing will occur between the Greeley Day Treatment staff and the IGTS therapists to monitor treatment progress. The program will also schedule two follow-up sessions with the youth and family to further insure family stability. 3. Within 10 days of being discharged from Day Treatment,program Staff will follow-up with telephone contact to the youth and family to check on progress and offer support. 4. A 6 and 12 month follow-up evaluation will be conducted on all youth and families who have been discharged from the program. The evaluation will measure client satisfaction, and progress in school, employment, family dynamics, and recidivism arid stability within the community. Alternative Homes for Youth-Weld Co. RFP—02006— 6 Day Treatment,2002 5. A collaborative effort in utilizing community resources will be established to insure that personal and family growth is sustained, (i.e., Vocational Rehabilitation Summer Youth Employment, etc.) IV MEASURABLE OUTCOMES A. 70%of the youth who complete the Day Treatment Program will be residing in their homes 6 months after being discharged from the program. B. 70%of the youth will enter public school upon graduation from the program. Project Monitoring and Evaluation Internal monitoring/evaluation of the program will include a quarterly review of the program by Alternative Homes For Youth's Quarterly Assurance Review Team. The team will ensure compliance with the AHFY Quality Assurance Manual. Program evaluation will be coordinated at six-month and one-year intervals to reevaluate youth's successful reintegration into the community. Areas that will be tracked will be employment, school, illegal activities, and any commitments or new offenses with the judicial system. The data will be compiled to evaluate the outcome of the program to prevent imminent placement of children and to reunify children in placement with their families. The program will monitor daily, weekly, and monthly services by utilizing the ESHO Client Record Management System. This computerized data collection system will provide the project up-to-date information about delivery of services and the utilization of these services. Each service is documented in quarter hour increments. The program will also fill out quarterly client progress reports as prescribed by Weld County Department of Social Services. Alternative Homes for Youth-Weld Co. RFP—02006— 7 Day Treatment, 2002 V SERVICE OBJECTIVES A. Fewer than 30%of the youth will be placed within six months of Day Treatment graduation/discharge. B. 70%of the youth discharged from Day Treatment will be enrolled in public school. C. The Day Treatment Program will assist families in the awareness and identification or community resources that can be utilized regarding family management issues (i.e., human services, vocation,housing, medical/health,mental health, education, and legal resources.) The evaluation methods that will be utilized include the computerized ECHO Client Record Management System that allows for client follow-up 6 months and 1 year after discharge. The follow-up procedure is able to quantify service objectives. The ECHO System will also track client and parental involvement in community and state sponsored services on a weekly basis. VI WORKLOAD STANDARDS A. An average of 28 youth and families will receive services within a 12-month period. B. The duration and length of time within the program is an average 24 weeks. Alternative Homes for Youth-Weld Co. RFP—02006— 8 Day Treatment, 2002 C. Total number of hours per day/week/month. Day—minimum 6 hours per day Week-40 hours per week(40 hours service) Month- 173 hours per month. D. We anticipate no more than 14 youth total in Greeley Day Treatment Program at one time. The Program is staffed with, 1 Tracker/Counselor, 1 Treatment Leader, 1 Counselor/Wilderness Experience Coordinator and I Teacher VII STAFF QUALIFICATIONS Day Treatment staff will meet or exceed the minimum Merit System qualifications in education and experience. A. Counselors will have a minimum of a Bachelor's degree in Social Work, Psychology, Sociology or closely related field. Treatment Leader will have a minimum of a Master's degree of Social Work and three years of clinical supervision experience. B. The number of staff at Day Treatment. 1 - Counselor/Wildemess Experience Coordinator 1 - Tracker/Counselor 1 -Treatment Leader 1 - Certified Teacher C. Staff to youth ratio for youth 12 to 18 years of age. 1 -Counselor to 10 youth 1 - Treatment Leader to 10 youth Alternative Homes for Youth-Weld Co. RFP—02006— 9 Day Treatment,2002 VIII COMPUTATION OF DIRECT SERVICE RATE Direct Time (Per Month) Hours 1 Direct client contact 394 Indirect Time 2 Completion of Paperwork 26 3 Travel 4 4 Court Appointments 2 5 Vacation 32 6 Sick Leave 13 7 Case Management 22 8 Other 52 9 Subtotal 151 10 Total Time Available Per Month 545 (Sum of 1-8) Alternative Homes for Youth- Weld Co. RFP—02006- 10 Day Treatment, 2002 KhP-hYC:-990Uti Attached A • VII. COMPUTATION OF DIRECT SERVICE RATE l his torm is to be used to provide detailed explanation of the hourly rate your organization will charge the Lore Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred for these services by the Department. Requests for payment based on units of service such as telephone calls, no shows, travel time, mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise, billings must be for hours of direct service to the client, regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be sufficient to cover all costs associated with this client, regardless of the number of staff involved in providing these services. (Explanations for these Lines are Provided on the Following Page) Total Hours of Direct Service per Client 394 Hours(A) Total Clients to be Served 28 Clients(B) Total Hours of Direct Service for Year 11,032 Hours(C) (Line(A)Multiplied by Une(B) Cost per Hour of Direct Services $ 17.17 Per Hour(D) Total Direct Service Costs $ 189,423.85 (E) (Une(C)Multiplied by Une(D) Administration Costs Allocable to Program $ 37,290.24 (F) Overhead Costs Allocable to Program $ 23,961.60 (G) Total Cost, Direct and Allocated, of Program $ 250,675.69 (H) Une(E)Plus Line(F)Plus Une(G) Anticipated Profits Contributed by the Program $ - (I) Total Costs and Profits to be Covered $ 250,675.69 (J) by this Program(Line(H)Plus Line(I) Total Hours of Direct Service for Year 11,032 (K) (Must Equal Une(C) Rate per Hour of Direct, Face-to-Face Service $ 22.72 (L) To be Charged to Weld County Department of Social Services Day Treatment Programs Only: Direct Service House Per Client Per Month 66.01 (M) Monthly Direct Service Rate $ 1,500.00 (N) Page 34 of 35 ACORD CERTIFICATE OF LIABILITY INSURANCcL OPID L91 DATE eau 1 PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION INFORMATION Brown & Brown Ins of Denver ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Formerly Riedman Ins. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 7110 W. Jefferson Ave # 100 ALTER THE COVERAGE AFFORDED BY THE POUCIES BELOW. Denver CO 80235 Phone: 303-980-6265 Fax:720-962-5142 INSURERS AFFORDING COVERAGE INSURED INSURER A: General Security Indemnity INSURER Alternative Homes For Youth & Pinnacol Assurance Attn: Lorena Fort INSURER C: Reliance Insurance Company 9201 W 44th Ave Wheat Ridge CO 80033 INSURER D: COVERAGES IN E: THE POLICIES OF INSURANCE USTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDITIONS OF SUCH POUCIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE POLICY EFFECTIVE POLICY EXPIRATION POLICY NUMBER DATE RAMDDMT) DATE(MWDDIYY) UNITS GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000 A X COMMERCIAL GENERALLIAeaITY 21X33000009 07/01/01 07/01/02 FIRE DAMAGE(Any weAre) $ 50,000 ICWMS MADE pi OCCURMEDEXP(Any cm person) $ 5,000 . .. ._. . . - _. PERSONAL a ADV'DURY $ 1,000,000 GENERAL AGGREGATE $3,000,000 GENL AGGREGATE UNIT APPLIES PER' PRODUCTS-COMP/OP AGG $3,000,000 POLICY n n LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT A ANY AUTO 21A330009 07/01/01 07/01/02 (E°°�"ent) $ 1,000,000 ALL OWNED AUTOS X SCHEIXAED AUTOS BODILY(Per person) Y $ X HIRED AUTOS ODILY INJU X NON-OWNED AUTOS (B Pet ac )RY PROPERTY TMMAGF $ (Per ncdGnt) GARAGE LIABILITY AUTO ONLY-EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC AUTO ONLY: AGG $$ EXCESS LIABILITY EACH OCCURRENCE $2,000,000 A X I OCCUR n CLAMS MADE 21—U33000009 07/01/01 07/01/02 AGGREGATE $ 2,000,000 $ DEDUCTIBLE $ RETENTION $ 10,000 $ WORKERS COMPENSATION AND I TORY UMITSI Fa- EMPLOYERS'tiAsany 1453282 07/01/01 07/01/02 E.L EACH ACCIDENT $ 100,000 E.L rveFACF.EA EMPLOYEE $ 100,000 E.L DISEASE-POLICY UNIT $500,000 OTHER C D&O NDA1573517 04/25/00 04/25/03 Aggregate $1,000,000 DESCRIPTION OF OPERATIONSILOCATIONSNEWCLESIEXCLUSIONS ADDED BY ENDORSEMENTISPECIAL PROVISIONS Evidence of insurance. CERTIFICATE HOLDER I N I ADDITIONAL INSURED;INSURER LETTER:_ CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF,THE ISSUING INSURER WILL ENDEAVOR TO MAIL _au_DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER,ITS AGENTS OR REPRESENTATIVES, AUTHORIZED REPRESENTATIVE ACORD 25S(7/9T) Rodger Bailey ®ACORD CORPORATION 988 EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS AND CONDITIONS filer 17 02 10: 55a RHFY 303 940 5542 p- 2 inlflS1 Alternative Homes for Youth Strength Based Continuum of Services for Youth&Families MAIN OFFICE April 17, 2002 9201 W 44th Avenue • Wheat Ridge,CO 80033 303-940-5540 Fax 303-940-5542 Judy A. Greigo,Director ahfy@ahfy.org Weld County Department of Social Services www.ahfy.org Greeley, CO 80632 T.. s ADOLESCENT TREATMENT Dear Ms. Greigo, CENTER Longmont,CO 303-776-2983 The purpose of this letter is to outline Alternative Homes for Youth response to Fax 303-776-0150 the results of the RFP Bid Process for PY 2002-2003 regarding the approved - recommendations for all programs. CEDARS Lakewood,CO 303-232-4967 As far as RFP 02008,Intensive Family Therapy, RFP 02007, Sex Abuse Fax 303-232-1626 Treatment, and RFP 02006,Day Treatment outcomes reporting we will attach the CITY PARE outcomes for each program as outlined specifically in each of our proposals with Denver,CO the annual request for funding. Please let us know if you want the outcomes 303-329-0923 reported more often. Fax 303-320-3635 - Elmo'AVENUE In terms of Alternative Homes for Youth separating the Social Service Youth Golden,CO (WCDSS) from the Department of Youth Corrections(DYC) we have an 303-233-1416 alternative request. We recently met with the teams of Kyle Ragland and Mark Fax 303-233-2688 Linguist about how they would like our day treatment program improved. The EMANCIPATION feedback was to provide youth more resources and a school setting without self Golden*CO contained classrooms for each unit. In order to provide increased services for both 303-278-1213 our Social Service Youth(WCDSS)in day treatment and residential we need to Fax 303-275-1377 - combine the resources we provide both populations. We would meet quarterly Farrow with Kyle, Mark and others if you wish to ensure the viability of this alternative. Foxton,CO 303-3- 16-2914 9 We are also willing to work on availability of therapist for family therapy through Fax 303-816-2914Individual Group Therapy Services{IGTS) and our staff. GREELEY YOUTH CENTER We agree to the other FYC Commission Recommendation to increase family Greeley,CO participation in the day treatment program by making family therapist available as 9790.3 agreed.above. We will schedule"Back to Day Treatment Nights" at least twice a Fax 9770-3553-53-56 636 year. We will make staff available upon parent request for progress staffings. We will schedule quarterly staffings with parents, caseworkers and other professionals involved in the case to review progress. `.tDSaNas4, e`. �TTrn.F Our Mission: To provide youth and families opportunities for success Rtfr 17 02 10: 56a RHFY 303 940 5542 p. 3 We agree to the FYC Commission Conditions to improve documentation we will submit to caseworkers a monthly report documenting progress and attendance. We will submit a quarterly report documenting grades. The addendum to the IEP's will be completed in thirty days. We have standardized education files to facilitate compliance for tracking of IEP reports. We hope that we can work together as outlined by accepting a majority of your request as outlined but asking for an alternative in combining the two populations. R spectfully Submitted, Lorena Fort Chief Financial Officer. fir PY a• DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 1 WEBSITE:www.co.weld.co.us Administration and Public Assistance(970)352-1551 Chad Support(970)352-6933. COLORADO April 8,2002 Ms. Lorena Fort Chief Financial Officer Alternative Homes for Youth 9201 W.44 Avenue Wheatridge, CO 80033 Re: RFP 02006 Day Treatment RFP 02008 Intensive Family Therapy RFP 02007 Sex Abuse Treatment Dear Ms. Fort: The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to notify you that these results will be incorporated into our Notification of Financial Assistance Awards to you by May 31,2001 A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth and Children(FYC) Commission approved the RFP(s)listed above for inclusion on our vendor list. The FYC Commission attached the following recommendation regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation:Providers will report outcomes specific to their programs. 1. RFP 02008,Intensive Family Therapy Approved with the above recommendation. 2. RFP 02007. Sex Abuse Treatment Approved with the above recommendation. Page 2 Alternative Homes for Youth Results of RFP Bid P..,wbs PY 2002-2003 3. RFP 02006.Day Treatment: Approved with the following recommendations and conditions. FYC Commission Recommendations: • Alternative Homes for Youth will report outcomes specific to this program(see above recommendations for all programs). • Alternative Homes for Youth will separate Social Service(WCDSS) day treatment population from the Department of Youth Corrections (DYC) population. • Alternative Homes for Youth will work with Intensive Group Therapy Services(TOTS)to increase availability of their therapists in order to provide more slots for family therapy. (Caseworkers report therapists could not meet with family due to scheduling conflicts.) • Alternative Homes for Youth will take steps to increase family participation in their program. FYC Commission Conditions: • Alternative Homes for Youth will improve documentation provided to Social Service caseworkers by regularly submitting up-to-date attendance sheets, grade reports, monthly progress reports,and IEPs in a timely fashion. • Alternative Homes for Youth will improve tracking of IEP reports. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Pleacr respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17 2002, close of business as follows: 1. FYC Commission Recommendations: You are requested to review the recommendation and to: a. accept the recommendation(s)as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s) of the FYC Commission. Page 3 Alternative Homes for Youth Results of RFP Bid Process PY 2002-2003 Please provide in writing how you will incorporate recommendation(s) in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved reconunendations under the NOFAA will be monitored and evaluated by the FYC Commission. 2. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award (NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. If you wish to arrange a meeting to discuss the above recommendations and conditions, please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to Wednesday, April 17, 2002. Sincerely, Judy A Griego,Director Weld County Department of Social Services ef cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core) Funds Type of Action Contract Award No. X Initial Award FY02-CORE-0006 Revision (RFP-FYC-(02007) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Alternative Homes for Youth Ending 05/31/2003 Sex Abuse Treatment 9201 W. 44th Avenue Wheatridge, CO 80033 Computation of Awards Description Unit of Service The issuance of the Notification of Financial Program utilizes a non-medical, cognitive Assistance Award is based upon your Request for behavioral model, focusing primarily on Proposal (RFP). The RFP specifies the scope of treatment of juveniles with sexually reactive services and conditions of award. Except where it is behavior. The program is geared toward in conflict with this NOFAA in which case the providing specialized outpatient services meeting NOFAA governs, the RFP upon which this award is the needs of male youth between the ages of 12 based is an integral part of the action. and 18 years. Program provides education, Special conditions treatment, and support to ensure a safe& 1) Reimbursement for the Unit of Services will be based successful integration with the family& on an hourly rate per child or per family. community. Bilingual services provided for 2) The hourly rate will be paid for only direct face-to-face Spanish speaking families. Maximum 2 hours contact with the child and/or family, as evidenced by per day,4 hours per week, 16 hours per month. client-signed verification form, and as specified in the Monthly maximum capacity is limited to 12 unit of cost computation. youth and their families,monthly average 3) Unit of service costs cannot exceed the hourly, and capacity is 10, average length of stay is 32 yearly cost per child and/or family. weeks, average hours per week is 4 hours per 4) Rates will only be remitted on cases open with, and week. Bilingual services provided for Spanish- referrals made by the Weld County Department of speaking families. Social Services. 6) Requests for payment must be an original and Cost Per Unit of Service submitted to the Weld County Department of Social Hourly Rate Per $43.28 Services by the end of the 25th calendar day following the end of the month of service. The provider must Unit of Service Based on Approved Plan submit requests for payment on forms approved by Weld County Department of Social Services. Enclosures: X Signed RFP:Exhibit A X Supplemental Narrative to RFP: Exhibit B X Recommendation(s) _Conditions of Approval Approva'�wns/� Program Y fficial:n B /l/►�' Glenn Vaad, Chair Judy Gri ,Direct Board of Weld County Commissioners Weld ounty Department of Social Services Date: /ate/aooa Date: 10/02 02 �" 07--l3/3 EXHIBIT A SIGNED RFP INVITATION TO BID RFP-FYC 02007 DATE:February 27,2002 BID NO: RFP-FYC-02007 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O.Box 758, Greeley, CO 80632 SUMMARY Request for Proposal(RFP-FYC-02007) for:Family Preservation Program--Sexual Abuse Treatment Program Family Issue's Cash Fund or Family Preservation Program Funds Deadline: March 22,2002, Friday, 10:00 a.m. The Families,Youth and Children Commission, an advisory commission to the Weld County Department of Social Services, announces that competing applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Statewide Family Preservation Program(C.R.S. 26-5.5-101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to run from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the County will authorize approved vendors and rates for services only. The Sexual Abuse Treatment Program must provide for therapeutic intervention through one or more modalities to prevent further sexual abuse perpetration or victimization. This program announcement consists of five parts, as follows: PART A. .Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process PART C...Statement of Work Delivery Date (After receipt of order) BID MUST BE SIGNED IN INK ova A 37 fi oc" TYPED OR PRINTED SIGNATURE VENDOR ALTEeaIATevE Ft Ono GS roe'1Od.k.Ch)(—Q. ce— (Name) Handwritten Signatuf By Authorized Officer or Agent of Vendor 11 T� ADDRESS 9�0i t.434.4 L}4 tiVetntAt TITLE IP Qr-a Gs 3 ste) G.9int&) R, aka . to 800.33 DATE .3—ao-. oa. PHONE# X03 - 14 6 sC - The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 31 RFP-FYC-02007 Attached A SEXUAL ABUSE TREATMENT PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002-2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 BID#RFP-FYC-02007 NAME OF AGENCY: Alternative Homes For Youth ADDRESS: 9201 West 44th Avenue Wheat Ridge, Colorado, 80033 PHONE:j 301 940-5540 CONTACT PERSON: Julie Nelson, MA, LPC TITLE: Therapist DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Sexual Abuse Treatment Program must provide for therapeutic intervention through one or more modalities to prevent further sexual abuse perpetration or victimization 12-Month approximate Project Dates: _ 12-month contract with actual time lines of: Start June 1.2002 Start June 1 , 2002 End May 31. 2003 End MAY,31 , 2003 ITFLEOFPROJECT: Alternative Homes for Youth Outpatient Program for AdolescentR AMOUNT REQUESTED: 99,714 Sexual Abusers ( `'e m a �C _3/070/0 a— Name an Signature of Peru.'n�Preeparing Document Date 41.A—kni2 l & .Ao-U01-- Name and Signature C ' f Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. Indicate No Change from FY 2001-2002 to 2002-2003 Project Description N/e- Target/Eligibility Populations /J a Types of services Provided NC Measurable Outcomes Service Objectives N 'C— Workload Standards ^J Staff Qualifications Unit of Service Rate Computation /WC Program Capacity per Month Certificate of Insurance Page 25 of 31 RFP-FYC-02007 J 7` Attached A Date of Meeting(s)with Social Services Division Supervisor: 3/ r/ a y Comments by SSD Supervisor: _7 G reT �-�^ / /n/ Name and Signature of SSD Supervisor Date Page 26 of 31 RFP-FYC-02007 Sexual Abuse Treatment Program Bid Category Greeley Outpatient Program for Adolescent Sexual Abusers Alternative Homes for Youth PROJECT DESCRIPTION Alternative Homes for Youth will utilize a non-medical, cognitive behavioral model, focusing primarily on the treatment of juveniles with sexually reactive behavior. This program will be geared toward providing specialized outpatient services that meet the needs of male youth between ages 12 and 18 years old. This program will provide education, treatment, and support to ensure a safe and successful integration with the family and community. The mission of the Greeley outpatient program for sexual abusers is to reduce recidivism rates of adolescent sexual abusers by: • Providing a structured environment for the safety of the client, family, and community. • Increasing awareness and empathy for the victim and the impact of the offense on the victims and family members. • Fostering a family environment to effect positive change. • Developing the use of appropriate social/sexual skills and expressions through recognition of situations and stimuli that trigger sexually reactive behavior. • Assisting family members to develop the skills necessary to recognize and understand the sexual behavior of their child for the purpose of providing support while the child progresses through treatment. The Greeley outpatient program for sexual abusers will treat: • Male youth 12 to 18 years of age • Youth with current sexual offense adjudications, youth who have admitted guilt, or youth who have witnesses that this behavior occurred. • Youth with adequate intelligence and social functioning (IQ of at least 80) • Youth with sexual or incestual crimes against other children. Program Services for target youth include: • Psychosexual testing and evaluation (prior to admission) • Polygraph administration (prior to admission and discharge) • Offense-specific group therapy(2 hours/week) • Individual and/or family therapy(1 hour/week) • Family education/support groups(3 hours/month) • Relationship and interpersonal social skills • Sex education • Interdisciplinary team meetings (monthly or as needed) • Victim empathy and awareness • Anger management/impulse control skills • Cognitive/behavioral modification • Self-esteem building • Values clarification and examination • Relapse prevention plan • After care services II. TARGET/ELIGIBILITY POPULATIONS Guidelines for conducting offense-specific groups indicate that the ideal number of clients should be approximately nine youth, with a maximum group of 12. As mentioned previously, clients for the offense-specific groups will include youth between the ages of 12 to 18. Eighteen year olds will be accepted into the program if they began the program at age 17. Total family units will coincide with number of youth in the offense-specific program. Bilingual services will be provided for Spanish-speaking families. Offense-specific services, including individual, group and family therapy, will be provided at the Alternative Homes for Youth facility at Greeley. All eligible Weld County families will have to arrange transportation to the facility. As this is a day program, 24-hour services will not be available through this program. However, emergencies will be anticipated, and resources identified for after-hours situations. Monthly maximum capacity will be limited to 12 youth and their families, with monthly average capacity expected at 10. Due to the intensity of the program, youth are expected to complete the program in an average of 32 weeks.Average hours per week in the program are expected at approximately 4 hours per week. III. TYPE OF SERVICES TO BE PROVIDED A. Before a youth can be accepted into the outpatient program, a psychosexual assessment is necessary to determine whether this program will be appropriate for the youth. Assessment will look at five areas: • The youth's potential to reoffend • Amenability for treatment • Recommended treatment setting • Type of treatment needed • Risk factors/monitoring/potential new victims • Psychiatric/substance abuse/individual/family needs Assessment will include: • A structured clinical interview with parents and youth • Collateral information from school, caseworkers, probation officers, therapists, doctors, or other relevant sources Other assessments may include (depending on the age of the youth and circumstances of the case): • Shipley(measures IQ) • Jesness Inventory-JI (measures criminal thinking) • Milan Adolescent Clinical Inventory—MACI (measures personality traits) • Multiphasic Sexual Inventory for Adolescents—MSI-A(measures sexual knowledge, behaviors, attitudes, and beliefs) • Penile Plethysmograph (measures deviant arousal) An integral part of assessment will include a polygraph prior to acceptance to the program, as well as shortly before discharge from the program. The purpose of the polygraph includes: • Encouragement of more disclosure of additional victims or other deviant sexual behavior. • Monitoring for honesty of client to assess progress in treatment regarding safety plans, covert sensitization, and relapse prevention plan. Assessment may reveal the need for specialized treatment such as medication evaluation and monitoring or substance abuse treatment. Referrals will be made to the appropriate agencies to address these treatment needs. Results of the initial assessment will indicate what treatment goals will need to be addressed. Measurable treatment goals will be developed and monitored on a monthly basis. Group therapy for adolescent sexual abusers will focus on the"abuse is abuse" model. This model focuses on the various types of abuse that youth have committed, including physical, sexual, emotional, verbal and psychological. Understanding of when sexual behavior is abusive will be taught by helping youth understand the concept of consent versus coercion. However, treatment will center on the universal goals that address problems common in all sexually reactive youth—communication, empathy, and accountability. Youth will also be introduced to the sexual abuse cycle. The cycle will be used throughout group therapy to help youth understand their personal abuse cycle, and develop ways they can make their behavior patterns more functional. Part of the abuse cycle will include how defense mechanisms and cognitive distortions contribute to the continuation of the cycle. Youth will learn about their thoughts and feelings at each point in the cycle to assist in understanding their behavior, as well as changing faulty behavior patterns. An important pad of group therapy will be addressing victim empathy. Youth will learn to read cues from others, interpret them accurately, and validate what they have heard from others. The goal is for youth to identify an empathy experience or interaction, and eventually develop empathic foresight on how their behavior affects others. An essential part of developing empathy includes addressing youth's own victimization and how it affected their own choices. Parent groups will provide two essential elements: • Improve parental understanding of the pattern of sexual abuse. • Develop a support group with other parents to gain acknowledgment from others about their experiences as parents of abusive kids. Family therapy will focus on the situations at home that may have contributed to past abuse, and what needs to occur in order to make the home safe for all members. This may include sorting out feelings for each family member about the abuse, reunifying family members, and assessing how family members can contribute to improving safety in the home. Family members will also learn how to support the abuser while he completes the therapy process. Parenting education and conflict resolution for family members will also be addressed. Individual therapy will primarily focus on non-abuse issues. These would include: • Anger management/impulse control • Social skills • Self—esteem • Sex education Once the youth can demonstrate understanding and implementation of these concepts, individual therapy will no longer be required, and the youth will be successfully discharged from individual therapy. Youth that are not considered to be safe in the school setting, or who have been suspended or expelled from school may attend Alternative Homes day school program. This program offers six hours of educational services in a school approved by the Colorado Department of Education. Sex education will be offered as a component of day treatment. Aftercare will also be provided for youth who have successfully completed the program. Youth will meet individually with a therapist weekly, then bi-weekly, and finally monthly, with the plan of releasing the youth from aftercare treatment within two to six months. More intensive aftercare can be provided for families that need additional support, such as Multi Systemic Therapy(MST). IV. MEASURABLE OUTCOMES Upon completion of the program (six to nine months), youth should be able to demonstrate the following behaviors: (Ryan, Metzner, Yager) • Consistently defines all abuse(self, others, property) • Acknowledges risk(foresight and safety planning) • Consistently recognizes/interrupts cycle (no later than the first thought of an abusive solution) • Demonstrates new coping skills (when stressed) • Demonstrates empathy(sees cues of others and responds) • Displays accurate attributions of responsibility(Takes responsibility for own behavior, does not try to control behavior of others) • Able to manage frustration and unfavorable events (anger management and self protection) • Rejects abusive thoughts as dissonant(incongruent with self image) • Demonstrates pro-social relationship skills(closeness, trust, and trustworthiness) • Projects positive self image • Youth and family members have the ability to resolve conflicts and make decisions(assertive, tolerant, forgiving, cooperative, able to negotiate and compromise) • Celebrates good and experiences pleasure (able to relax and play) • Works/struggles to achieve delayed gratification (persistent pursuit of goals, submission to reasonable authority) • Able to think and communicate effectively (rational cognitive processing, adequate verbal skills, able to concentrate) • Able to make pro-social peers • Family and/or community support system • Adaptive sense of purpose and future Tracking progress through the program will take place in the following manner: • Youth will receive feedback form weekly from therapist(s)to monitor progress on treatment goals. Evaluation will indicate whether youth has completed, partially completed or has not had the opportunity or inclination to address each goal objective. Staff will discuss progress and indicate whether youth is on track. A compilation of these reports will be issued to the interdisciplinary team on a monthly basis. • Group notes will be compiled by youth after each group. The therapist will evaluate whether the client is learning during groups. Feedback will be provided to help the youth obtain maximum benefit from groups. • Parent will be questioned weekly during family therapy on their child's progress at home. Parents will be evaluated monthly regarding their progress in treatment by verbally testing to see if they understand the concepts being taught and can demonstrate their use in therapy and at home. • Schools will also be contacted on a monthly basis to monitor behavior there. • A polygraph will be conducted two months prior to discharge to determine whether a youth is being truthful regarding changes in deviant arousal. An MSI-A may also be administered to assess changes in sexual attitudes. In some cases, a penile plethysmograph may be indicated to see if deviant arousal can be controlled. • The interdisciplinary team will meet monthly to discuss youth's progress in the program. Any major concerns that arise prior to the monthly meeting will be discussed with the caseworker and probation officer within 48 hours. V. SERVICE OBJECTIVES The primary objective of the Greeley outpatient program for adolescent sexual offenders will be to provide safety for the abuser, victim, family members, and the community. Successful completion of this objective requires addressing issues in the following areas: • Parental competency—Parents will initially be assessed to determine their level of parenting skills. Parents will be offered parenting education to increase their skill level. In addition, parents will be monitored weekly in family therapy to check on behaviors occurring at home, and help parents understand "red flags" that indicate potential problem areas regarding safety in the home. Parent groups will offer educational information on the"nuts and bolts"of sexual abuse (e.g., polygraphs, the legal process of adjudication, plethysmographs, etc.) Parents will also be encouraged to talk about their experiences and share support and information with each other. Progress will be measured by verbal demonstration of understanding of concepts, successful completion of homework assignments and participation in group discussion. • Improve family conflict management—Families will learn to talk about the underlying feelings resulting in anger and conflict at home. Family culture will be explored, and family members will learn to develop a peace plan, implement constructive discipline, improve communication, and develop problem-solving skills. Progress will be measured by successful completion of homework assignments. • Improve Personal and Individual Competencies—Upon acceptance into the program, youth will be assessed to determine deficiency areas. Problems that are not specifically limited to sexual abusers, such as self-esteem, sex education, anger/impulse management, and social skills will be addressed in individual therapy. Progress will be measured by successful completion of assignments and demonstration of the ability to apply these concepts in therapy, at home, and in the community. Sexually abusive issues will be discussed in group therapy. Youth will learn to describe the sexual abuse cycle in detail, and identify each step of the cycle as it pertains to their own abuse. Youth will also be able to explain defense mechanisms and cognitive distortions in relation to the sexual abuse cycle. Empathy training will include teaching youth to accurately read cues from others, interpret cues from others, and check for understanding by validating cues. Youth will learn to experience empathic interactions from others and will develop the ability to understand in advance how their actions affect others. To assist youth in controlling deviant fantasies, abusive youth will be instructed on the use of covert sensitization, which will assist them in changing their sexual thoughts to become positive and caring. Finally, youth will address their own abuse, and learn how their abuse led to their choice to abuse others. Progress will be measured by successful completion of assignments, increasingly appropriate contributions in groups, completion of non-deceptive polygraphs as scheduled, reports from family members, school, therapist(s), and the interdisciplinary team, and audio tapes from youth indicating successful completion of covert sensitization. • Improve ability to access resources—Part of family therapy will include assessing what resources family members need to have a successful transition home. Therapists involved in the program will assess what resources are needed and will assist family members in locating these resources as they are identified. Progress will be measured by successful follow through by parents or caseworkers (if the youth does not have family members involved in his life). VI. WORKLOAD STANDARDS A. Number of hours per day/week/month. Day— maximum of two hours per day Week— maximum of four hours per week Month— 16 hours per month B. Number of individuals providing treatment. 1 - Group therapist 1 — Individual/Family Therapist C. Maximum caseload per worker= 12 D. Modality of treatment will be cognitive/behavioral format, including group, individual and family therapy. E. See A above. F. Total number of individuals providing services =2 G. Maximum caseload per supervisor= 12 H. See D above. I. See enclosed insurance agreement. VII. STAFF QUALIFICATIONS The Greeley outpatient program for adolescent sexual offenders will meet or exceed the minimum qualifications in education and experience. A. Therapist(s)will have a minimum of a Master's degree in Social Work, Psychology or a related field. Therapists without a license will be supervised by therapists or supervisors with a Colorado license. B. Total number of staff available for the project=4 C. The Greeley outpatient program has met the requirement of presenting the program to the Sex Offender Management Board, and the board has approved the program. Consultation will be provided by an SOMB board-approved, licensed therapist. RFP-FYC-02007 Attached A VIII. COMPUTATION OF DIRECT SERVICE RATE This form is to be used to provide detailed explanation of the hourly rate your organization will charge the Core Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred for these services by the Department. Requests for payment based on units of service such as telephone calls, no shows, travel time, mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise, billings must be for hours of direct service to the client, regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be sufficient to cover all costs associated with this client, regardless of the number of staff involved in providing these services. (Explanations for these Lines are Provided on the Following Page) Total Hours of Direct Service per Client 128 Hours [A] Total Clients to be Served 18 Clients [B] Total Hours of Direct Service for Year 2, 304 Hours [C] (Line [A] Multiplied by Line [B] Cost per Hour of Direct Services $ 20. 07 Per Hour [D] Total Direct Service Costs $ 46, 250 [E] (Line [C] Multiplied by Line [D] ) Administration Costs Allocable to Program $ 25,400 [F] Overhead Costs Allocable to Program $ 25, 160 [G] Total Cost, Direct and Allocated, of Program$ 96, 810 [H] Line [E] Plus Line [F] Plus Line [G] ) Anticipated Profits Contributed by this Program $ 2,904 [I] Total Costs and Profits to be Covered by this Program(Line [H] Plus Line [I] ) $ 99, 714 (J] Total Hours of Direct Service for Year 2, 304 (K] (Must Equal Line [C] ) Rate per Hour of Direct, Face-to-Face Service to be Charged to Weld County Department of Social Services $ 43. 28 [L] Day Treatment Programs Only: Direct Service House Per Client Per Month (M] Monthly Direct Service Rate $ (N] Page 30 of 31 PRACORQ CERTIFICATE OF LIABILITY INSURANC�,TER-2 L9 DATE MWDD 0)1 R THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Brown & Brown Ins of Denver ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Formerly Riedman Ins. HOLDER.THIS CERTIFICATE DOES NOT AMEND,EXTEND OR 7110 W. Jefferson Ave 1 100 • ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Denver CO 80235 Phone: 303-980-6265 Fax:720-962-5142 INSURERS AFFORDING COVERAGE INSURED INSURER A: General Security Indemnity Alternative Homes For Youth INSURER B: Pinnacol Assurance Attn: Lorena Fort INSURER C: Reliance Insurance Company 9201 W 44th Ave - INSURER O: Wheat Ridge CO 80033 I INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED.NOTWITHSTANDING ANY REQUIREMENT,TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN,THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,EXCLUSIONS AND CONDMONS OF SUCH POLICIES.AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR - POLIEPhFFECTIVE POLICY EXPIRATION LTR TYPE OF INSURANCE POLICY NUMBER DATE(MMR)DTYY) DATE(MMIDDM/) LIMITS GENERAL LIABILITY EACH OCCURRENCE S 1,000,000 A X COMMERCIAL GENERAL LIABILITY 21E33000009 07/01/01 07/01/02 FIRE DAMAGE(Any me Ise) S 50,000 ICLAIMS MADE X OCCUR MED ESP(My me Pasco) S 5,000 . - - PERSONAL&ADV INJURY 51,000,000 • GENERAL AGGREGATE $3,000,000 GEM.AGGREGATE LIMIT APPLIES nCT PER: PRODUCTS-COMPJOP AGG 53,000.,000 nPOLICY JE in LOC i AUTOMOBILE LIABILITY - COMBINED SINGLE LIMIT A ANY AUTO 21A330009 07/01/01 07/01/02 (EA acad.'s.') $1,000,000 ALL OWNED AUTOS X SCHEDULED AUTOS BODILY INJURY (Per Person) X HIRED AUTOS X NON-OWNED AUTOS BODILY(Pa acciddent)ent) $ PROPERTY DAMAGE $ (Peracddmt) GARAGE LIABILITY AUTO OM.Y-. EA ACCIDENT $ ANY AUTO OTHER THAN EA ACC S AUTO ONLY: AGG S EXCESS LIABILITY EACH OCCURRENCE s2,000,000 A X I OCCUR in CLAIMS MADE 21—U33000009 07/01/01 07/01/02 AGGREGATE s 2,000,000 $ , DEDUCTIBLE $ RETENTION $ 10,000 $ WORKERS COMPENSATION AND WCSIAIU- OTTF EMPLOYERS'LIABILITY I TORY LIMITS ref • B 1453282 - 07/01/01 - 07/01/02 EL EACH ACCIDENT $ 100,000 El DISEASE-EA EMPLOYEE $100,000 • EL DISEASE-POLICY LIMIT s 500,000 OTHER C D&O NDA1573517 04/25/00 04/25/03 Aggregate $1,000,000 DESCRIPTION OF OPERATIONSILOCATIONS/VEHICLES/EXCLUSIONS ADDED BY ENDORSEMENT/SPECIAL PROVISIONS Evidence of insurance. • CERTIFICATE HOLDER I N I ADDITIONAL INSURED;INSURER LETTER: CANCELLATION :R$ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF.THE ISSUING INSURER WILL ENDEAVOR TO MAIL .39__DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,BUT FAILURE TO DO SO SHALL IMPOSE NO OBUGATION OR LABILITY OF ANY KINO UPON THE INSURER.ITS AGENTS OR REPRESENTATIVES. AUTHORIZED REPRESENTATIVE ' AC Rodger Bailey ©ACORD CORPORATION 988 Mar . 19 . 2001 II :34AM _ Mo . 1593 P. 4 Department of the Treasury 0 Internal Revenue Service 600 17th St . M/S 6674 DEN In reply refer to : 8450029352 Denver CO 80202-2490 Mar . 06 , 2000 LTR 1721C 84-0712493 199906 67 000 02960 ALTERNATIVE HOMES FOR YOUTH 9201 W 44TH AVE WHEAT RIDGE CO 80033-3006016 Taxpayer Identification Number : 84-0712493 Tax Period(s) : June 30 , 1999 Form: 990 Dear Taxpayer : Thank you for your inquiry of Feb . 29 , 2000 . . This is to confirm that ALTERNATIVE HOMES FOR YOUTH federal identification number 84-0712493 now has the following address of records 9201 W 44TH AVE WHEAT RIDGE , CO 80033 . If you have any questions, please call us toll free at 1-800-829- 1040 . If you prefer , you may write to us at the address shown at the top of the first page of this letter . Mar . 19 . 2001;11y 34AMREVENUE SERVICE ----HB?ARTMENT OF Ti3No . I593,;AsP. 3? District Diractar 1100 Commerce 8t, ,• Dallas; TX 75242 • • Person to Contact; Alternative Homes for Youth Mary Smith 3000 Youngfield at 157 Telephone Number: Lakewood, CO 80215 (214) 767-6023 • Refer Reply to: Mail Code 4940 DAL Date: June 13, 1995 Employer Identification Number: 84-0712493 bear Sir or Madam: • Our records show that Alternative Homes for Youth is exempt from Federal Income Tax under section 501(c) (3) of the Internal Revenue Code. This exemption was granted March 1976 and remains in lull force and effect. Contributions to your organization are deductible in the manner and to the extent provided by section 170 of the Code. We have classified your organization as one that is not a private foundation • within the meaning of section 509(a) of the Internal Revenue Code because you ' are an organization described in section 509(a) (2) . If we may be of further assistance, please contact the person whose name and telephone number are shown above. Sincerely Yours, Mary A. Smith EP/E0 Correspondence examiner 3''+•T EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS AND CONDITIONS Apr 17 02 10: 55a RHFY 303 940 5542 p- Z 0 111, .::„....I.N„, 11 \ 1 � Alternative Homes for Youth Strength Based Continuum of Services for Youth&Families MAIN OFFICE April 17, 2002 9201 W 44th Avenue • Wheat Ridge,CO 80033 303-940-5540 Fax 303-940-5542 Judy A. Greigo,Director of Social Services ahfy@ahfy.org Weld County Department www.ahfy.org Greeley, CO 80632 ADOLESCENT TREATMENT Dear Ms. Greigo, CENTER Longmont,CO 303-776-2983 The purpose of this letter is to outline Alternative Homes for Youth response to Fax 303-776-0150 the results of the RFP Bid Process for PY 2002-2003 regarding the approved recomendations for all programs. CEDARS m Lakewood,CO Therapy, RFP 02007, Sex Abuse 303-232-4967 As far as RFP 02008,Intensive Family Fax 303-232-1626 Treatment, and RFP 02006,Day Treatment outcomes reporting we will attach the CITY PAnk outcomes for each program as outlined specifically in each of our proposals with Denver,CO the annual request for funding. Please let us know if you want the outcomes 303-329-0923 reported more often. Fax 303-320-3635 EICBTH AVENUE In terms of Alternative Homes for Youth separating the Social Service Youth Golden,Co (WCDSS) from the Department of Youth Corrections(DYC)we have an 303-233-1418 alternative request. We recently met with the teams of Kyle Ragland and Mark Fax 303-233-2665 , Linguist about how they would like our day treatment program improved. The - EMANCIPATION feedback was to provide youth more resources and-a school setting without self GoldeneCO contained classrooms for each unit. In order to provide increased services for both 303-278-1213 our Social Service Youth (WCDSS) in day treatment and residential we need to Fax 303-215-1377 combine the resources we provide both populations. We would meet quarterly ForroN with Kyle, Mark and others if you wish to ensure the viability of this alternative. Paxton,CO 303 - 19 We are also willing to work on availability of therapist for family therapy through Fax 30303-8816-26-2914 Individual Group Therapy Services(IGTS) and our staff. GREELEYYOUTH CENTER We agree to the other FYC Commission Recommendation to increase family Greeley,CO1 participation in the day treatment program by making family therapist available as Fax 9773-3 9790 eed.above. We will schedule"Back to Day Treatment Nights" at least twice a 0-3553-53-5636 a er year. We will make staff available upon parent request for progress staffings. We will schedule quarterly staffings with parents,caseworkers and other professionals involved in the case to review progress. „vs?5'H ,CCg 4 0ur Mission: To provide youth and families opportunities for success- Fip'r 17 02 10: 56a RHFY 303 940 5542 p. 3 We agree to the FYC Commission Conditions to improve documentation we will submit to caseworkers a monthly report documenting progress and attendance. We will submit a quarterly report documenting grades. The addendum to the IEP's will be completed in thirty days. We have standardized education files to facilitate compliance for tracking of IEP reports. We hope that we can work together as outlined by accepting a majority of your request as outlined but asking for an alternative in combining the two populations. R spectfully Submitted, Lorena Fort Chief Financial Officer. DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 WEBSITE:www.co.weld.co.us 111 Administration and Public Assistance(970)352-1551 Ci Child Support(970)352-6933 COLORADO April 8,2002 Ms. Lorena Fort Chief Financial Officer • Alternative Homes for Youth 9201 W.44 Avenue Wheatridge, CO 80033 Re: RFP 02006 Day Treatment RFP 02008 Intensive Family Therapy RFP 02007 Sex Abuse Treatment Dear Ms. Fort: The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to notify you that these results will be incorporated into our Notification of • Financial Assistance Awards to you by May 31,2001 A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth and Children(FYC)Commission approved the RFP(s)listed above for inclusion on our vendor list. The FYC Commission attached the following recommendation regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation:Providers will report outcomes specific to their programs. 1. RFP 02008, Intensive Family Therapy Approved with the above recommendation. 2. RFP 02007, Sex Abuse Treatment Approved with the above recommendation. Page 2 Alternative Homes for Youth Results of RFP Bid Pi utecss PY 2002-2003 3. RFP 02006,Day Treatment: Approved with the following recommendations and conditions FYC Commission Recommendations: ■ Alternative Homes for Youth will report outcomes specific to this program(see above recommendations for all programs). • Alternative Homes for Youth will separate Social Service(WCDSS) day treatment population from the Department of Youth Corrections (DYC)population. • Alternative Homes for Youth will work with Intensive Group Therapy Services(TOTS)to increase availability of their therapists in order to provide more slots for family therapy. (Caseworkers report therapists could not meet with family due to scheduling conflicts.) ■ Alternative Homes for Youth will take steps to increase family participation in their program. FYC Commission Conditions: • Alternative Homes for Youth will improve documentation provided to Social Service caseworkers by regularly submitting up-to-date attendance sheets, grade reports, monthly progress reports,and IEPs in a timely fashion. • Alternative Homes for Youth will improve tracking of TEP reports. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17 2002, close of business as follows: 1. FYC Commission Recommendations: You are requested to review the recommendation and to: a. accept the recommendation(s)as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s)of the FYC Commission. Page 3 Alternative Homes for Youth Results of RFP Bid Process PY 2002-2003 Please provide in writing how you will incorporate recommendation(s) in your bid. If you do not accept the recommendation(s), please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. 2. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award (NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition,you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. If you wish to arrange a meeting to discuss the above recommendations and conditions, please do so through Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to Wednesday,April 17, 2002. Sincerely, Judy A. Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Hello