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Home My WebLink About20023291.tiff BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: County-wide Communications -- 1000-22100 DEPARTMENT DESCRIPTION: Provides dispatch services for 22 law enforcement agencies, 18 fire departments, 2 rescue/ambulance departments, plus local government including public works. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 294 0 0 0 Purchased Services 942,047 1,008,218 1,137,663 1,137,663 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 942,341 $ 1,008,218 $ 1,137,663 $ 1,137,663 Revenue 218,065 228,067 241,928 241,928 Net County Cost $ 724,276 $ 780,151 $ 895,735 $ 895,735 Budget Positions -- -- -- SUMMARY OF CHANGES: On May 3,1993, Weld County entered into a contract with the City of Greeley to operate and maintain the Weld County Regional Communications Center, criminal records management, and Criminal Justice Information Center. Details of the total cost of the contract are on the following page. 173 2002-3291 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 PERSONNEL 2003 2002 WCRCC CJIS 1.0 Upgrade of Police Sergeant to Captain $22,590 $21,413 $22,590 $ 0 1.0 Upgrade Computer Systems Manager 21,496 20,375 0 21,496 1.5 Systems Administrator(Previously Systems Admin I) 101,050 65,961 0 101,050 2.0 P C Specialist(Previously System Admin. I) 71,972 69,204 0 71,972 0.5 Services Sergeant 43,308 41,050 43,308 0 1.57 Dispatcher II 88,872 52,602 88,872 0 17.2 Dispatcher I 768,274 711,262 768,274 0 Dispatch Temp Services 8,427 8,103 8,427 0 Dispatch Overtime 13,687 12,954 13,687 0 6.82 Data Coordinator I 260,136 231,756 0 260,136 Clerks Temp Services 11,445 7,623 0 11,445 Records Overtime 11,000 11,000 0 11,000 0.5 Data Coordinator II Upgrade from Data Coordinator I 6.459 6.151 0 6.459 TOTAL PERSONNEL COSTS $1,428,716 $1,259,454 $945,158 $483,558 COMPUTER SYSTEM Radio Maintenance Contract $ 105,000 $ 78,250 $ 105,000 $ 0 Computer Enhancements 100,000 100,000 0 100,000 Radio Enhancements 20,000 20,000 20,000 0 Tower Rental 13,190 12,429 13,190 0 Utilities 14.815 14.155 14.815 0 TOTAL COST $253.005 $ 224,834 $153,005 $ 100.000 HARDWARE/SOFTWARE MAINTENANCE Tiburon $ 117,363 $ 111,774 $ 0 $ 117,363 IBM 8,012 7,630 0 8,012 Digital 26,760 25,486 0 26,760 Dictaphone Logger/Call Checks 6.582 6.269 0 6.582 TOTAL $ 158,717 $ 151,159 0 $ 158,717 PROGRAM TOTALS $1,840,438 $1,635,447 $1,098,163 $742,275 174 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 SUMMARY OF CHANGES (CONTINUED): The County receives cost reimbursement from Emergency Medical Dispatchers($131,554),tower rental ($52,679), and reimbursement for AirLife services for a net cost of$57,695. Of the above costs, the $1,840,438 contract will be allocated as follows: $1,098,163 to the Weld County Regional Communications Center, and $742,275 to the Criminal Justice Information System. Included as an enhancement to the computer system is $100,000 via Tiburon. Phone costs of $34,000 and motor pool costs of$5,500 are included in the budget outside the contract. Net costs of the budget are up $120,672 for 2003, or 15.5 percent. Personnel costs are up $97,774,with salary adjustments due to cost-of-living and the addition of two Dispatcher positions, of which the county pays 56%. The service and supply accounts are up $22,898. Revenues are up $8,773 or 5%. OBJECTIVES: 1) Perform emergency service and dispatching for 43 law enforcement, fire and ambulance departments/agencies throughout the county; 2) Schedule radio maintenance and repair services; 3) Perform NCIC/CCIC termination operations for information inquiry requests from user agencies; 4) Operate and maintain the E-911 emergency telephone system. 5) Begin implementation of the 800 MHZ system. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs E-911 Calls 84,420 87,500 91,875 Computer Aided Dispatch, Incidents for Law Enforcement and Fire/Ambulance 245,124 252,960 265,608 EMD Calls 7,824 8,088 8,492 Criminal Justice Records, Total Case #'s issued 30,574 31,500 33,100 ADS Documents Transcribed 36,564 38,000 40,000 Efficiency Measures FTE's per 10,000/capita 3.30 3.50 3.66 Per Capita Cost - Operating Budget $4.02 $4.33 $4.98 EMD Call per FTE 260 269 372 CAD Incident per FTE 8,171 8,452 8,874 Total Telephone Calls to Center per FTE 14,286 14,778 15,496 ADS Document transcribed per FTE 1,828 1,900 1,900 175 COUNTY-WIDE COMMUNICATIONS (CONTINUED) 1000-22100 PERFORMANCE MEASURES (CONTINUED) ACTUAL ESTIMATED PROJECTED Effectiveness Measures (desired results) Respond to all 911 calls within 7 seconds 99% 99% 99% Maintain Emergency Medical certification of all dispatch personnel. 100% 100% 100% Maintain customer satisfaction as indicated by feedback from the Weld County Board of Commissioners, City Council of Greeley, Weld County Communications Board, and Weld 95% 95% 96% County E-911 Board FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Based upon the growing workload, the additional staff is justified. The costs of the additional staff split between the City of Greeley and Weld County is based upon activity per the original IGA. BOARD ACTION: 176 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Communication System Development -- 1000-22200 DEPARTMENT DESCRIPTION: Capital outlay for development of the county-wide communications system. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 26,145 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 422,758 500,000 500,000 500,000 Gross County Cost $ 448,903 $ 500,000 $ 500,000 $ 500,000 Revenue 810,671 250,000 250,000 250,000 Net County Cost $ -361,768 $ 250,000 $ 250,000 $ 250,000 Budget Positions -- - - -- -- SUMMARY OF CHANGES: Budgeted capital cost in year four of implementing the 800 MHZ system is $500,000, of which $250,000 is from the E-911 Authority. OBJECTIVES: 1)To enhance the existing regional communications radio system until it provides satisfactory county-wide coverage. 2) Implement an 800MHz digitized radio system. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. This is the fourth year of a 5-6 year phased process of implementing a new 800 MHZ digitized radio system started in 2000. The system is needed since the FCC will no longer issue lower level frequencies in high growth areas, such as the Front Range of Colorado. New frequencies are needed due to the growth and demand for service in the area. The new technology will also allow agencies to communicate with each other on the same frequency when an emergency situation requires multiple agencies to respond. The E-911 Board has committed $1,500,000 to this project, and a $2,000,000 Energy Impact Assistance Grant has been approved. This project is essential to keep the Weld County Regional Communications Center functional in the future, with all the anticipated growth in the county. Radios for Weld County government to accommodate this system will be acquired via normal attrition and the county's replacement program. BOARD ACTION: 177 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: E-911 Administration -- 1000-22300 DEPARTMENT DESCRIPTION: Administration of County-wide E-911 system. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 640 700 700 700 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 640 $ 700 $ 700 $ 700 Revenue 0 0 0 0 Net County Cost $ 640 $ 700 $ 700 $ 700 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Administratively support the Weld E-911 Authority Board in its efforts to develop and maintain E-911 emergency telephone system. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 178 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNICATIONS BUDGET UNIT TITLE AND NUMBER: Criminal Justice Information System -- 1000-22400 DEPARTMENT DESCRIPTION: Provides a comprehensive, integrated criminal justice system serving multiple public safety agencies, including computer-aided dispatch, criminal records management,jail records management, and prosecution system. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 61,056 $ 0 $ 0 $ 0 Supplies 4,328 0 0 0 Purchased Services 481,444 663,229 1,701,824 1,701,824 Fixed Charges 0 0 0 0 Capital 0 0 100,000 100,000 Gross County Cost $ 546,828 $ 663,229 $ 1,801,824 $ 1,801,824 Revenue 0 0 0 0 Net County Cost $ 546,828 $ 663,229 $ 1,801,824 $ 1,801,824 Budget Positions - - -- -- -- SUMMARY OF CHANGES: See Communication Budget Unit (1000-22100) for details on the consolidation of the communications dispatch center and criminal records system with the City of Greeley. The budget includes $483,558 in personnel costs, $100,000 for enhancements to Tiburon, and $158,717 for computer maintenance costs, for a total of $742,275. This is an increase of$79,046, or 11.9 percent. The increases are all in personnel costs for cost-of-living increases, and an additional .5 FTE PC Specialist and .5 FTE Systems Administrator that are being split between Weld County and the City of Greeley. All other line items remain the same. Computer system enhancements for Tiburon will cost$1,059,549 in 2003,and$773,712 in 2004. Tiburon has not been upgraded since 1993, and is long overdue for upgrade. Greeley and Weld County will divide the costs based upon usage. Greeley's share in 2003 will be $858,664, and $758,422 in 2004. This upgrade includes the CAD, records, civil, jail, and District Attorney's system modules. 179 CRIMINAL JUSTICE INFORMATION SYSTEM (CONTINUED) 1000-22400 OBJECTIVES: Installation and maintenance of a comprehensive criminal justice information system that includes criminal records management, computer-aided dispatch, jail records management, and prosecution system. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs ADS documents transcribed 36,500 38,500 40,000 Efficiency Measures Per capita cost (county support) $3.04 $3.68 $10.01 Effectiveness Measures (desired results) ADS documents transcribed per FTE 1,825 1,900 1,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The Tiburon computer upgrade has been planned in budget modeling for four years,and is necessary to keep the system a viable criminal justice system. BOARD ACTION: 180 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CORONER BUDGET UNIT TITLE AND NUMBER: Coroner-- 1000-23200 DEPARTMENT DESCRIPTION: Responds to all unattended deaths in Weld County. Autopsies are performed in all cases of suspicious death or at the discretion of the Coroner's or District Attorney's Office. State laboratories are available in Denver; however, Weld County's Coroner usually employs the registered pathologists and laboratory facilities of North Colorado Medical Center and McKee Medical Center. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 168,260 $ 158,937 $ 180,430 $ 180,430 Supplies 11,381 6,350 8,450 8,450 Purchased Services 183,282 156,300 181,700 181,700 Fixed Charges 24 0 0 0 Capital 0 0 0 0 Gross County Cost $ 362,947 $ 321,587 $ 370,580 $ 370,580 Revenue 242 250 250 250 Net County Cost $ 362,705 $ 321,337 $ 370,330 $ 370,330 Budget Positions 3 3 3.5 3.5 SUMMARY OF CHANGES: This budget reflects a restructuring of the Coroner's office as an appointed department head versus elected official. The budget reflects the further professionalization of the office with a Coroner/Medical Examiner structure. There are three investigators, 0.5 clerical, and a contract medical examiner. The salary schedule for the investigators has been tied to the Deputy Sheriff salary levels for two investigators and one lead investigator. In addition, there has been an additional vehicle added to accommodate the workload. The budget is up only$7,625, or 2% over the expenditures of 2001, for an increase of 1%for each of the last two years. The budget amount for the last two years is not relevant since the budget has had to be supplemented due to over expenditures. OBJECTIVES: To maintain office per statute regarding unattended deaths and investigations. 181 CORONER (CONTINUED) 1000-23200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of cases 789 800 825 Number of inspections 460 475 500 Number of full autopsies 165 170 175 Number of other forensic exams 18 20 20 Efficiency Measures FTE's per 10,000/capita .167 .167 .194 Per capita cost (county support) $2.02 $2.06 $2.06 Cost per autopsy/inspection $750 $800 $800 Effectiveness Measures (desired results) Percent full autopsies of post-mortem 21% 21% 21% exams Percentage of contested work 0% 0% 0% FINANCE/ADMINISTRATIONRECOMMENDATION: Due to a Weld County Home Rule Charter amendment in November, 2002, it is necessary to restructure the organization of the Coroner's Office from an elected official to an appointed department head, effective January 1, 2003. It is anticipated that the change will be cost neutral and not increase or decrease costs significantly. As a result, the Proposed Budget may have to be refined in the Final Budget. A committee appointed by the Board will be making recommendations on the proposed organization structure in the Fall of 2002, at which time a more detailed budget will be developed. BOARD ACTION: 182 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: COMMUNITY CORRECTIONS BUDGET UNIT TITLE AND NUMBER: Community Corrections -- 1000-24200 DEPARTMENT DESCRIPTION: Program is a contract with State of Colorado in accordance with Section 17-27-101, et seq, C.R.S., which authorizes the diversion of non-violent offenders not eligible for probation from State penal facilities to community programs. Operates under the Board of County Commissioners with delegated authority to the Community Corrections Board. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 38,438 $ 40,394 $ 42,484 $ 42,484 Supplies 1,397 700 700 700 Purchased Services 3,366,426 3,067,400 2,797,127 2,797,127 Fixed Charges 22,679 42,577 29,044 29,044 Capital 0 0 0 Gross County Cost $ 3,428,940 $ 3,151,071 $ 2,869,355 $ 2,869,355 Revenue 3,428,940 3,151,071 2,869,355 2,869,355 Net County Cost $ 0 $ 0 $ 0 $ 0 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Budget consists of the Community Corrections Board's administrative budget funded at$136,228,the Residential Treatment Center funded at$681,198, and The Restitution Center funded at$2,051,929. The total State funding for the program is down $208,532. The projected increase in the per diem and the state-wide budget cuts resulted in the lower fund total. OBJECTIVES: 1) Provide counseling and diversion programs for non-violent offenders; and 2) Carry out all community corrections contract requirements of the State of Colorado. 183 COMMUNITY CORRECTIONS (CONTINUED) 1000-24200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs The Restitution Center (beds): 61 66 48 Transition Parolee 4 7 9 Residential Transition 15 14 14 Diversion Residential 74 74 74 Diversion Non/Residential 75 75 70 Independent Living (3/4 House) 5 5 5 Residential Treatment Center 55 30 30 Specialized Services 20 20 10 Efficiency Measures FTE's per 10,000/capita .0625 .0625 .0625 Effectiveness Measures (desired results) Percent of Client Recidivism * The Restitution Center 32.2% 20.7% 20% Residential Treatment Center 24.6% 29.7% 26% 'Statistics reflect actual experience for clients after being out of the program for a period of 12 months. As such, results shown are for clients who were in the program in 96-97, 97-98, 98-99 respectively. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Program is 100% state funded. BOARD ACTION: 184 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PLANNING AND ZONING BUDGET UNIT TITLE AND NUMBER: Building Inspection - 1000-25100 DEPARTMENT DESCRIPTION: Administers building codes; makes on-site inspections during each phase of construction to insure minimum requirements are met. Assists Weld County Citizens in understanding and applying the Uniform Building Code for upmost construction safety. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY _ Personnel Services $ 690,537 $ 842,788 $ 842,788 $ 842,788 Supplies 6,990 20,300 20,300 20,300 Purchased Services 85,541 89,100 122,148 122,148 Fixed Charges 50,049 90,049 90,049 90,049 Capital 0 0 0 0 Gross County Cost $ 833,117 $ 1,042,237 $ 1,075,285 $ 1,075,285 Revenue 1,428,777 1,210,000 1,225,000 1,225,000 Net County Cost $ -595,660 $ -167,763 $ -149,715 $ -149,715 Budget Positions 15.5 18 18 18 SUMMARY OF CHANGES: Phone Service increased by$2,000 due to Southwest County office phone charges. Repair and Maintenance of Vehicles increased $20,896 to be consistent with Motor Pool budget and for the replacement of three existing vehicles. Machine/Equipment Rental adds the cost of a lease for a DT400 Scanner at $846.00 month, or $10,152 annually. This equipment is needed to support GIS applications at both office locations. Mid-year upgrade of CB Tech to Office Manager for the Southwest Administration Building office is recommended ($2,014). Revenues have increased slightly due to a rise in construction and development activities ($15,000). Fees are to remain unchanged. 185 BUILDING INSPECTION (CONTINUED) 1000-25100 OBJECTIVES: 1) Review and issue construction permits; 2) Conduct construction inspections; 3) Make necessary change to Weld County Building Code; 4) Continuation of follow-up on old permits; 5) Continue training of Building Technician; 6) Continue training of Plans Examiners; 7) Continue training for support staff; 8) Update forms and handouts; 9) Utilize hand held computers for inspections; 10) Continue to expand the development of Permits Plus; 11) Conduct Field Inspections via Southwest Weld Administration Office; 12) Begin the adoption of the International Building and Residential Codes PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Field Inspection Work Outputs Number of field inspections performed 24,043 25,245 26,507 Number of stop work orders issues 87 90 90 Average number of field inspections per 15-20 15-20 15-20 building permit Plans Examiner/Inspector-On-Call Work Outputs Number of plan reviews 1,284 1,348 1,375 Average monthly customer calls for 340 386 386 information Average monthly walk-in customers 136 160 160 Number of specialized conditions per permit 500-1300 500-1300 500-1300 Building Compliance Work Outputs Active permits 176 200 200 Number of issued building violations 271 500 500 Number of closed building violations 95 175 175 Number of 1996 -2000 building permits 337 -- — finaled Number of closed 1996 -2000 building 311 -- — permits Number of pending 1996-2000 building 26 5 0 permits Number of ALL Violation Permits 202 - - 186 BUILDING INSPECTION (CONTINUED) 1000-25100 PERFORMANCE MEASURES (CONTINUED) ACTUAL ESTIMATED PROJECTED Technical Support Work Outputs Number of building permits processed 2,119 2,495 2,495 Average Monthly Walk-ins 300 320 320 Incoming Calls - January -April 2002 15,491 46,440 46,440 Average Monthly Call 3,872 3,900 3,900 Field Inspection Effectiveness Measures: Average number of certifications per 1 1.5 1.5 building inspector Average number of certifications per 2.67 3.0 3.0 electrical inspector Plans Examiner/Inspector-On-Call Effectiveness Measures: Percent of permits past review time* Less than Less than Less than 5% 2% 2% Average number of certifications per plans 4 4.3 4.3 examiner Average response time to return client 1 day 1 day 1 day questions Building Compliance Effectiveness Measures: Average rate of voluntary compliance 90% 90% 90% Average response time to complaints 1 to 3 days 1 to 3 days 1-3 days *Residential Review Time - 2 week maximum time 'Commercial Review Time -4 weeks maximum time FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Service and supply account increases are justified. Recommend the Board reaffirm the mid-year upgrade of the CB Tech to Office Manager ($2,014), especially in light of the reduction of 1.5 FTE in Planning. BOARD ACTION: 187 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Weed and Pest -- 1000-26100 DEPARTMENT DESCRIPTION: Enforces noxious weed ordinances and statutes for weed district within the county. Sprays county roads for weed control. Inspects elm trees for DED and removes infected trees. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 128,614 $ 176,721 $ 180,885 $ 180,885 Supplies 49,029 55,500 55,500 55,500 Purchased Services 50,070 44,717 51,002 51,002 Capital 0 0 0 0 Gross County Cost $ 227,713 $ 276,938 $ 287,387 $ 287,387 Revenue 12,264 1,000 2,000 2,000 Net County Cost $ 215,449 $ 275,938 $ 285,387 $ 285,387 Budget Positions 1 FTE 1 FTE 1 FTE 1 FTE 3.5 PT 3.5 PT 3.5 PT 3.5PT SUMMARY OF CHANGES: Salaries increased $4,164 with the recommended upgrade of the Vegetation Management Specialist to be equivalent to a Public Works Supervisor (Grade 46). The final budget will have a cost of$35,004 above the 4% salary increase due to under estimating the cost impact in the 2002 budget of increasing the pay rates and benefit costs of the part-time staff. Postage and Printing each increased $100 based on historical usage. Publications and Subscriptions increased $400 for the replacement of the education booth. Membership and Registration Fees increased $280 due to the increased cost of conferences and registration fees. Phones decreased$400 and Other Professional Services decreased$70 based on historical data. Repair and Maintenance Vehicles increased $1,145 based on calculations by the Accounting Department. Repair and Maintenance Other decreased $20, and Travel decreased $250 based on historical data. Grants and Donations was added in the amount of$5,000 for a Noxious Weed Control Cost Share Grant. Revenues for spraying are up $1,000. The net budget is up $9,449, and the final salary amount will increase the budget another$42,240 for a total increase of$51,689 in 2003. 188 WEED AND PEST (CONTINUED) 1000-26100 OBJECTIVES: 1) Carry out Colorado Weed Management Act(Noxious weed control)on county property; 2) Work with weed complaints and help landowners comply with weed law; 3) Initiate educational programs to inform the public of the"Colorado Weed Management Act"; and 4)Carry out weed control for all divisions of the Public Works and Buildings and Grounds Departments. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of inquiries/complaints 1,725 2,000 1,700 Number of abatement letters 100 100 100 Number of noxious weed spray days 300 300 450 Number of educational presentations 6* 6* 10* Number of workshops/meetings attended 5 5 5 Number of attendees at presentations 500 500 500 Number of interagency projects 3 3 4 Efficiency Measures FTE's per 10,000/capita .28 .28 .28 Per capita cost (county support) $1.20 $1.53 $1.59 Cost per citizen contact $95.00 $84.55 $96.05 Effectiveness Measures (desired results Number of inquiries per 1,000 capita .09 .08 .10 Percent of mapping completed for weed 70% of road 70% of roads 70% of roads infestation mapped mapped mapped Number of abatement letter recipients 70 70 70 required to go to public hearing FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. The upgrade of the Vegetation Management Specialist to he, equivalent with other supervisors in Public Works is justified for pay equity reasons. BOARD ACTION: 189 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS DEPARTMENT BUDGET UNIT TITLE AND NUMBER: General Engineering -- 1000-31100 DEPARTMENT DESCRIPTION: Provides engineering services for bridge designs;development referrals;field survey operations to establish line and grade control;administrative and inspection work in utility and subdivision construction; performs laboratory tests to determine soil properties, construction and materials quality;all phases of highway engineering, bridge engineering, design and construction inspection. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 457,750 $ 530,876 $ 667,978 $ 614,858 Supplies 23,818 23,600 28,500 28,500 Purchased Services 168,493 193,894 193,402 193,402 Capital 0 0 0 0 Gross County Cost $ 650,061 $ 748,370 $ 889,880 $ 836,760 Revenue 0 0 0 0 Net County Cost $ 650,061 $ 748,370 $ 889,880 $ 836,760 Budget Positions 8 9 11 10 SUMMARY OF CHANGES: Personnel Services was increased by $137,102 for two additional positions and a one-time partial position. Traffic counting and pavement management field inventories are being performed by a seasonal employee. Both functions are critical to departmental information management systems and play a critical role in decision making. The request is to change the seasonal to a full-time Engineering Tech I (grade 25, $41,754). An Engineering Tech III position (grade 38, $53,120) is requested for development review. The demand on the department from development has grown considerably. At present, the Engineering Manager is spending 70% of his time in that function. The new position will support the Engineer II position which has primary responsibility for development review. The partial position is an Engineering Manager(grade 51,$42,228)forJanuary through July,2003 to train with the present Engineering Manager who is retiring in July of 2003. 190 GENERAL ENGINEERING (CONTINUED) 1000-31100 SUMMARY OF CHANGES (CONTINUED): Office Supplies increased$2,400 due to historic use. Small Items of Equipment increased$2,500 for the purchase of one digital camera and to replace an existing 10+ year old video camera. Training is being eliminated and combined with Memberships and Registrations. This line item increased a total of $3,060, which is consistent with the Road and Bridge line item use. Other Professional Services decreased$9,000 based on design requirements for the 2003 construction plan. Increased design requirements for the Strategic Roadway Plan will come out of Other Public Works in the Road and Bridge budget. Repair and Maintenance Vehicles increased $6,448 per calculations by the Accounting Department. Repair and Maintenance Equipment and Travel and Meetings increased $1,000 each due to historic use. OBJECTIVES: 1) Design and manage contract construction and provide technical support for other Public Works Department, as well as other Weld County departments, such as Planning, Purchasing, and the County Attorney's office; and 2) Perform all necessary bridge inspections, pavement management, construction management and inspection material testing, bridge grant administration, and utility permitting and inspections. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of designs completed 9 7 7 Number of construction projects completed 6 7 7 Number of plats reviewed 544 500 500 Efficiency Measures FTE's per 10,000/capita .44 .50 .55 Per capita cost (county support) $3.58 $3.84 $4.51 Effectiveness Measures (desired results) Percent of projects within budget design 100% 100% 100% phase Percent of projects within budget 100% 100% 100% construction phase Percent of requests responded to within 5 100% 100% 100% working days 191 GENERAL ENGINEERING (CONTINUED) 1000-31100 FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested except for the additional Engineering Tech Ill position ($53,120) for development reviews. The recommendation is made with the following comments: 1. Based upon the caseload data that Planning has supplied, the workload projected for the remainder of 2002 and 2003 does not justify added staff for development reviews. Planning is, in fact, recommending the reduction of one Planner I position due to the drop in workload. The recommended course of action would be for the Board and Public Works to monitor the need in 2003, and if activity picks up do a supplemental appropriation. Revenues in Planning would be up accordingly to support the added costs. 2. Engineering Tech I ($41,754) for traffic counts and pavement management has been filled by a part-time/temporary staff member in Public Works for the last few years, but working year around. Therefore, the function is necessary and should be a full time position. The position will cost approximately 30% more than a part-time position due to full benefits. The position will be assigned to Engineering. 3. The backfilling of the Engineering Manager position for six months prior to retirement is not normally done as a county policy, but since the incumbent has held the position for several years there may be justification to assure a smooth transition in a critical position. As a result it is funded and recommended, but a policy issue for the Board. 4. All other items are recommended. BOARD ACTION: 192 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MISSILE SITE PARK BUDGET UNIT TITLE AND NUMBER: Missile Site Park -- 1000-50100 DEPARTMENT DESCRIPTION: Maintains missile site park which includes camp grounds and related equipment, as well as the missile silo and archive storage areas. Provides security for the park. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 25,054 $ 27,472 $ 27,472 $ 27,472 Supplies 760 800 900 900 Purchased Services 20,021 25,500 25,400 25,400 Fixed Charges -46,084 0 0 0 Capital 0 0 0 0 Gross County Cost $ -249 $ 53,772 $ 53,772 $ 53,772 Revenue 2,213 2,000 2,000 2,000 Net County Cost $ -2,462 $ 51,772 $ 51,772 $ 51,772 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Overall budget is unchanged. Amounts in accounts have been reallocated to reflect expenditure patterns. Revenues from the park fees and dump fees remain at $2,000. OBJECTIVES: 1) To maintain and improve Missile Site park; 2) To improve the quality of life for all Weld County residents. 193 MISSILE SITE PARK (CONTINUED) 1000-50100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Visitor numbers 695 700 700 Efficiency Measures FTE's per 10,000/capita M555 .0555 .0555 Effectiveness Measures (desired results) Percentage of time park unavailable to the public during scheduled operating 0% 0% 0% hours FINANCE/ADMINISTRATIONRECOMMENDATION: Recommend approval. Recommend that the budget be funded 100% from the General Fund, since there is not enough money in the Conservation Trust Fund to fund this park. BOARD ACTION: 194 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: AIRPORT BUDGET UNIT TITLE AND NUMBER: Airport Transfer-- 1000-56100 DEPARTMENT DESCRIPTION: County support for capital improvements to the Weld County Municipal Airport. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 268,042 95,833 47,222 47,222 Capital 0 0 0 0 Gross County Cost $ 268,042 $ 95,833 $ 47,222 $ 47,222 Revenue 0 0 0 0 Net County Cost $ 268,042 $ 95,833 $ 47,222 $ 47,222 Budget Positions -- -- SUMMARY OF CHANGES: Airport is requesting $47,222 for local FAA matching funds for the rehabilitation of Runway 9/27 and Taxiway A West. r i OBJECTIVES: n/a '195 AIRPORT TRANSFER (CONTINUED) 1000-56100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $1.49 $0.53 $0.26 Grants Summary Airport Grant $268,042 $95,833 $47,222 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The request is consistent with the county's policy to provide half of the local share of matching funds for FAA funded capital projects. Projects are part of the Airport Master Plan approved by the county. The City of Greeley will provide a like amount to the airport for 2003. BOARD ACTION: 196 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SENIOR PROGRAMS BUDGET UNIT TITLE AND NUMBER: Senior Programs -- 1000-56110 DEPARTMENT DESCRIPTION: Weld County's financial support to the senior centers throughout the county. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 12,500 12,500 12,500 12,500 Gross County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Revenue 0 0 0 0 Net County Cost $ 12,500 $ 12,500 $ 12,500 $ 12,500 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: Provide support to senior citizens via contract with WELCO Senior Coordinators, Inc. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.07 $0.07 $0.07 Grants Summary Senior Center Grant $12,500 $12,500 $12,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 197 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: WASTE WATER MANAGEMENT BUDGET UNIT TITLE AND NUMBER: Waste Water Management -- 1000-56120 DEPARTMENT DESCRIPTION: County assessment for North Front Range Water Quality Planning Association for waste water management, Big Thompson Watershed Forum,and Poudre River Basin Stakeholders' Group. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 9,200 9,379 9,748 9,748 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 9,200 $ 9,379 $ 9,748 $ 9,748 Revenue 0 0 0 0 Net County Cost $ 9,200 $ 9,379 $ 9,748 $ 9,748 Budget Positions - - -- - - - - SUMMARY OF CHANGES:This budget increased by$369. This Budget Unit includes dues for the North Front Range Water Quality Planning Organization ($7,748) and the Big Thompson Watershed Forum($1,000). In addition on January 15,2001, the Board voted to participate in the Poudre River Basin Stakeholders' Group at an annual cost of$1,000. OBJECTIVES: Conduct 209 water quality responsibilities for the North Front Range of Colorado. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend continued membership in NFRWQPA and Big Thompson Watershed Forum. Continuation of membership in the Poudre River Basin Stakeholders' Group was to be reviewed annually by the Board. Policy issue. BOARD ACTION: 198 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEVELOPMENTALLY DISABLED BUDGET UNIT TITLE AND NUMBER: Centennial Developmental Services, Inc. -- 1000-56130 DEPARTMENT DESCRIPTION: Weld County's financial support of Centennial Development Services, Inc., which provides services for the developmentally disabled citizens of the county. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 45,000 46,125 153,695 46,125 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 45,000 $ 46,125 $ 153,695 $ 46,125 Revenue 0 0 0 0 Net County Cost $ 45,000 $ 46,125 $ 153,695 $ 46,125 Budget Positions -- -- -- SUMMARY OF CHANGES: CDSI has requested the county increase its budget by$107,570 to meet the local match requirement of the State Development Disability Services contract. Only the current base funding of$46,125 is included in the recommended budget. OBJECTIVES: Provide services to the developmentally disabled citizens of Weld County via contract with Centennial Development Services, Inc. 199 DEVELOPMENTALLY DISABLED (CONTINUED) 1000-56130 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Individuals served 1,428 1,504 1,531 Efficiency Measures Per capita cost (county support) .25000 .25625 .25625 Effectiveness Measures (desired results) Grant - CDSI $45,000 $46,125 $46,125 FINANCE/ADMINISTRATION RECOMMENDATION: Funding at the requested level would be a major policy shift for the county from past practices and an assumption of another state mandate. Statutory authority exists to have a special mill levy for this purpose. The Board has advised CDSI in the past that if they want an increased funding level they should organize a grassroots campaign to pass a special mill levy and the Board would consider putting the issue on the ballot. No such effort has been devoted to this matter by CDSI. It is not recommended to increase the funding level without a voter-approved mill levy for the developmentally disabled. Therefore, only the current funding level of$46,125 is included in the recommended budget. BOARD ACTION: 200 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: MENTAL HEALTH North Front Range BUDGET UNIT TITLE AND NUMBER: Behavioral Health -- 1000-56140 DEPARTMENT DESCRIPTION: Weld County's financial support of the North Front Range Behavioral Health which provides extensive mental health services to citizens in Weld County. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 113,625 135,875 185,875 135,875 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 113,625 $ 135,875 $ 185,875 $ 135,875 Revenue 0 0 0 0 Net County Cost $ 113,625 $ 135,875 $ 185,875 $ 135,875 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget request includes$141,875 for North Front Range Behavioral Health (NFRBH) for 2003, which is $50,000 more than the current funding level. In addition, $29,000 for inpatient care at NCMC, and $15,000 for psychiatrist costs associated with the 72-hour holds picked up by police agencies are included in the budget. Recommended budget does not include the requested increase of$50,000. OBJECTIVES: (1)Provide mental health services to Weld County citizens via contract with North Front Range Behavioral Health. (2) Provide payment for 72-hour mental health patients put on hold by police agencies. 201 MENTAL HEALTH (CONTINUED) 1000-56140 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.63125 $0.75486 $0.75486 Effectiveness Measures (desired results) Grant- North Front Range Behavioral $113,625 $135,875 $135,875 Center FINANCE/ADMINISTRATION RECOMMENDATION: NFRBH has requested an additional $50,000 for an additional FTE to respond to new mental health needs of the Hispanic population in Weld County. This request was also made last year, but was denied by the Board. The Board last year wanted to see that there was a demonstrated need for the program before considering funding it. In 2002 more than 220 individuals have requested service from this program, but have had to be put on a waiting list due to staff limitations. Following Board direction, the increased funding for outside agencies is not included in the recommended budget. Therefore,the$50,000 increase is a policy issue for the Board. It should be noted that,through the TANF reserve funding process in June, 2002, the Board authorized an additional $40,000 for each of the next two years to fund an additional FTE for NFRBH to be part of the "Multi-Disciplinary Youth Assessment Team". This is added resources for the agency for the next two years. BOARD ACTION: 202 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: CHILD ADVOCACY CENTER BUDGET UNIT TITLE AND NUMBER: A Kid's Place -- 1000-56150 DEPARTMENT DESCRIPTION: Funds a facility for interviewing and providing services to young victims of child abuse and non-offending family members. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Purchased Services 10,000 11,000 11,000 11,000 Contra Charges -2,500 -2,750 -2,750 -2,750 Gross County Cost $ 7,500 $ 8,250 $ 8,250 $ 8,250 Revenue 0 0 0 0 Net County Cost $ 7,500 $ 8,250 $ 8,250 $ 8,250 Budget Positions SUMMARY OF CHANGES: No change. OBJECTIVES: n/a PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $0.042 $0.046 $0.046 Grants Summary A Kid's Place Grant $10,000 $11,000 $11,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Budget is supported by Sheriff's Office, District Attorney, and Social Services. BOARD ACTION: 203 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: TRANSFERS BUDGET UNIT TITLE AND NUMBER: Area Agency on Aging Transfer-- 1000-56160 DEPARTMENT DESCRIPTION: General Fund contribution to Area Agency on Aging Program (Human Services Budget). ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 12,351 12,351 12,351 12,351 Capital 0 0 0 0 Gross County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Revenue 0 0 0 0 Net County Cost $ 12,351 $ 12,351 $ 12,351 $ 12,351 Budget Positions -- -- -- — SUMMARY OF CHANGES: No change. OBJECTIVES: See Human Services budget detail. WORKLOAD MEASURES: See Human Services budget. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 204 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME. TRANSFFRS BUDGET UNIT TITLE AND NUMBER: Health flppartmpnt Trancfpr-- 1 nnn_5a 1 Ail DEPARTMENT DESCRIPTION: General Fund contribution to Health Department operations. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 1,639,341 1,802,790 1,994,795 1,994,795 Capital 0 0 0 0 Gross County Cost $ 1,639,341 $ 1,802,790 $ 1,994,795 $ 1,994,795 Revenue 0 0 0 0 Net County Cost $ 1,639,341 $ 1,802,790 $ 1,994,795 $ 1,994,795 Budget Positions SUMMARY OF CHANGES: See Health Fund for details. OBJECTIVES: See Health Fund for details. WORKLOAD MEASURES: See Health Fund. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 205 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Economic Development -- 1000-60200 DEPARTMENT DESCRIPTION: General Fund Department used to fund the county's economic development program through the Economic Development Action Partnership (EDAP), a public/private non-profit organization. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 103,833 100,000 100,000 100,000 Fixed Charges 8,437 0 0 0 Capital 0 0 0 0 Gross County Cost $ 112,270 $ 100,000 $ 100,000 $ 100,000 Revenue 8,437 0 0 0 Net County Cost $ 103,833 $ 100,000 $ 100,000 $ 100,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: EDAP is requesting the same as last year's funding level. The ability to not request an increase is due to EDAP getting more private donations. EDAP's goal is to be funded half by the public sector and half by the private sector. Great strides have been made towards this goal in the last year. OBJECTIVES: 1) Develop strategies to maintain the existing economic base and promote continued economic vitality to the county; 2)Assist existing businesses in their expansion efforts; 3)Work to retain existing businesses in the county; 4)Support state and regional efforts to attract businesses to Northern Colorado. 206 ECONOMIC DEVELOPMENT (CONTINUED) 1000-60200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) .5769 .5555 .5555 Effectiveness Measures (desired results) Jobs created 809 1,200 1,250 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval since economic development and job creation are high priorities for the county to diversify the local economy. Job creation is especially important to the success of the welfare reform efforts in Weld County. BOARD ACTION: 207 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Building Rents -- 1000-60300 DEPARTMENT DESCRIPTION: General Fund Department used to fund lease/purchase contracts from Correctional Facility and the Administrative Building for building rents. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 310,000 555,000 360,000 360,000 Interest 416,812 412,693 377,233 377,233 Gross County Cost $ 726,812 $ 967,693 $ 737,233 $ 737,233 Revenue 0 0 0 0 Net County Cost $ 726,812 $ 967,693 $ 737,233 $ 737,233 Budget Positions -- — — -- SUMMARY OF CHANGES: Budget reflects the following county lease purchase contract: RENT INTEREST TOTAL Correctional Facility 360.000 377,233 737.233 Total $ 360,000 $ 377,233 $ 737,233 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 208 LEASE-PURCHASE AGREEMENTS The following supplemental data regarding lease-purchase agreements involving real property is required under Section 29-1-104(2)(d), CRS, 1973: A. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements involving real property Correctional Facility $ 737,233 $ 737,233 B. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms Correctional Facility $ 6,790,000 $6,790,000 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property $ -0- D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire terms of such agreements, including all optional renewal $ -0- 209 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Non-Departmental -- 1000-90100 DEPARTMENT DESCRIPTION: Central budget unit containing county-wide costs that are not allocated to program budgets, e.g. training, audit fees, etc. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 231,755 23,000 24,500 24,500 Purchased Services 405,841 235,500 234,000 234,000 Fixed Charges 98,780 50,000 50,000 50,000 Capital 0 0 0 0 Gross County Cost $ 736,376 $ 308,500 $ 308,500 $ 308,500 Revenue 30,248,121 32,937,352 36,172,784 36,172,784 Net County Cost $ -29,511,745 $ -32,628,852 $ -35,864,284 $ -35,864,284 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Overall expenditure portion of the budget is unchanged. There are increases for office supplies ($1,500), memberships ($2,000), phones ($3,500), and repair and maintenance ($5,000). There are offsetting reductions of$4,000 in medical exams, and $8,000 for funding to Outreach United Resources (OUR) in Longmont. Only a two-year funding commitment was made to OUR until the Southwest Administration Building opened. Funding for the Greeley Convention and Visitors' Bureau (GCVB) in the amount of $5,000 is included, and $7,500 for the Radio Reading Services for the visually impaired. The Visitor's Bureau requested an additional $15,000 to promote Island Grove that is not included in the budget. The Island Grove Regional Treatment Center (IGRTC) has requested $ 24,250, but it is not included in the recommended budget. Revenues are up $3,543,932, primarily due to property tax revenue being up $3,973,659. Tobacco tax is up$5,000, and cable fees $3,000. There has been a drop in interest earnings of $300,000 due to lower interest rates. Rent from the Social Services Building is down $249,312, due to a federal regulatory interpretation change of only being able to charge Social Services for the depreciation on the building versus fair market value of the rent. Property tax subsidy to Social Services is down accordingly since it was an offsetting transaction. Overhead from indirect charges are down$235,765,due to no longer charging the Paramedic Service for overhead costs. Severance taxes are up $40,000. Other revenues are stable with only minor changes. 210 NON-DEPARTMENTAL (CONTINUED) 1000-90100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Efficiency Measures Per capita cost (county support) $4.09 $1.71 $1.71 Non-Departmental Summary Total Non-Departmental $736,376 $308,500 $308,500 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the base budget. Funding for the Radio Reading Service is recommended. Only$5,000 for the Greeley Convention and Visitors' Bureau is recommended in this budget. This is the same amount as last year,which was increased from $3,000 to $5,000 in 2002. Funding for the promotion of the Island Grove Regional Park of $15,000 should be considered as part of the Island Grove Building budget. It is not recommended, since outsider use of the park is a primary benefit to the City of Greeley via additional sales tax and lodging tax, and Weld County government has little direct benefit, even though there are indirect benefits to the residents of Greeley. Funding of the $24,250 request from IGRTC is a policy issue for the Board. In the past, the county has provided in-kind match in the form of the building, donated land, water, and Internet connections via the county's network. The county has donated additional land in the last year, participated in the landscaping by their new site, and sponsored a CDBG grant in 2002. IGRTC has requested a cash match the last four years that has been denied by the Board. The funding structure for the program has moved more to a managed care concept. In addition, through Social Services, Weld County contracts for services for clients. The program does serve Weld County residents and complements the criminal justice system. Also, as part of the TANF Reserve funding decisions, $40,000 for each of the next two years was given to IGRTC in June, 2002, as part of the "Multi-Disciplinary Youth Assessment Team". Therefore, additional funding is not recommended. Policy issue. BOARD ACTION: 211 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION DEPARTMENT BUDGET UNIT TITLE AND NUMBER: Extension -- 1000-96100 DEPARTMENT DESCRIPTION: Provide adults and 4-H youth with unbiased, research-based education for agricultural, environmental and consumer issues. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 263,246 $ 288,937 $ 291,637 $ 291,637 Supplies 5,523 9,350 9,350 9,350 Purchased Services 56,430 55,101 59,123 59,123 Fixed Charges 336 0 0 0 Capital 5,840 0 0 0 Gross County Cost $ 331,375 $ 353,388 $ 360,110 $ 360,110 Revenue 30,365 36,813 37,024 37,024 Net County Cost $ 301,010 $ 316,575 $ 323,086 $ 323,086 Budget Positions 12.25 12.25 12.25 12.25 SUMMARY OF CHANGES: The Colorado State University Memorandum of Understanding for the county portion of the salary for six agents increased salaries by $2,700. Office supplies are up $2,750. Travel expense is up due to the mileage increase to 34.5 cents per mile, or$1,772. Printing increased $2,000 resulting from higher demand for printed materials. Publications & Subscriptions increased in dues and fees by $250. Operating supplies are down $2,750. Revenues from the EFNEP program have increased $211 for salary increase for the grant in 2003. Net budget is up $6,511. OBJECTIVES: 1) Provide information and education, as well as encourage the application of Colorado State University research-based knowledge in response to local, state, and national issues affecting individuals, youth, families, agricultural enterprises and communities. 212 EXTENSION (CONTINUED) 1000-96100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of contacts 88,630 93,061 94,000 4-H enrollment 1,179 1,200 1,200 Number of public meetings 564 592 595 Efficiency Measures FTE's per 10,000/capita .63 .63 .63 Per capita cost (county support) 1.67 1.76 1.79 Effectiveness Measures (desired results) Contacts per 10,000 capita 4,924 5,170 5,222 4-H enrollment per 10,000 capita 65 66 66 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 213 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: EXTENSION SERVICE BUDGET UNIT TITLE AND NUMBER: County Fair-- 1000-96200 DEPARTMENT DESCRIPTION: To organize, plan, and administer the annual county fair. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 3,368 $ 6,051 $ 6,051 $ 6,051 Supplies 5,985 0 0 0 Purchased Services 50,634 46,610 46,610 46,610 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 59,987 $ 52,661 $ 52,661 $ 52,661 Revenue 23,874 14,000 14,000 14,000 Net County Cost $ 36,113 $ 38,661 $ 38,661 $ 38,661 Budget Positions 0.3 0.3 0.3 0.3 SUMMARY OF CHANGES: Base budget has no change. In the capital budget, additional small livestock pens($6,000)are being requested for expanding the fair to the new Community Building, which will let 4-H members show more projects. New display materials are requested to replace 20 year old display pieces ($5,348). OBJECTIVES: 1)Exhibit of educational work and skills learned by youth;2)Recognition of youth and leaders for work and skills learned and shared; 3) Provide an opportunity for all county youth and adults to exhibit, learn and develop community spirit and pride. 214 COUNTY FAIR (CONTINUED) 1000-96200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Exhibits registered 4,810 5,000 5,000 Exhibitors registered 2,370 2,500 2,500 (including 2.5 family members) 5,925 6,000 6,000 Efficiency Measures Per capita cost (county support) .33 .33 .33 Effectiveness Measures (desired results) Number of people attending 12,104 13,000 13,400 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. The capital items are recommended in the capital equipment budget. BOARD ACTION: 215 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL SERVICES BUDGET UNIT TITLE AND NUMBER: Veteran's Office -- 1000-96400 DEPARTMENT DESCRIPTION: Provides all types of services to Veterans of Weld County. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 47,389 $ 49,548 $ 49,548 $ 49,548 Supplies 228 200 200 200 Purchased Services 4,788 7,088 7,088 7,088 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 52,405 $ 56,836 $ 56,836 $ 56,836 Revenue 2,400 2,400 2,400 2,400 Net County Cost $ 50,005 $ 54,436 $ 54,436 $ 54,436 Budget Positions 1 1 1 1 SUMMARY OF CHANGES: Total budget remains the same, but service and supply accounts have been reallocated to reflect expenditure patterns. OBJECTIVES: 1)To provide referral and processing services to veterans;2)To provide outreach to organizations and communities regarding veterans' benefits and rights; and 3) To maintain a strong liaison with Colorado Department of Veterans' Affairs and the Veterans' Administration. 216 VETERAN'S OFFICE (CONTINUED) 1000-96400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Active files 675 675 675 Office Visits 2,890 3,000 3,000 Efficiency Measures FTE's per 10,000/capita .0555 .0555 .0555 Per capita cost (county support) $0.2778 $0.3024 $0.3024 Effectiveness Measures (desired results) Process applications for VA compensation/ 100% 100% 100% by established Provide, in person information to groups 5 100% 100% 100% times per year FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 217 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: FINANCE AND ADMINISTRATION BUDGET UNIT TITLE AND NUMBER: Island Grove Building -- 1000-96500 DEPARTMENT DESCRIPTION: Maintenance for the Island Grove Park Community Building. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 75,000 $ 100,000 $ 100,000 Supplies 0 0 0 0 Purchased Services 110,630 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 110,630 $ 75,000 $ 100,000 $ 100,000 Revenue 0 0 0 0 Net County Cost $ 110,630 $ 75,000 $ 100,000 $ 100,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The total operating budget for the building is $316,000 for 2003. Revenue is estimated to be $128,000 from the rental of the building, for a net cost of approximately$188,000. Per the Memorandum of Understanding with the City of Greeley,the net costs of the building will be split equally between the city and county, or$94,000 each for 2003. Since all users must pay the rental fees, another $6,000 is budgeted for rental fees for county sponsored functions, such as the County Fair. After a history of county sponsored rental fees is established, the rental fees will be budgeted in the using departments. It is also hoped that the city and county subsidy of the building will end within five years, once full utilization is established for the building. The gross budget includes $25,000 to market the facility through the Greeley Visitor's Bureau to get the utilization increased. No capital items are included in this budget. OBJECTIVES: Provide additional building space for Island Grove Park activities. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. !3OARD ACTION: 218 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: GENERAL FUND CONTINGENCY BUDGET UNIT TITLE AND NUMBER: Contingency -- 1000-99999 DEPARTMENT DESCRIPTION: Funds to cover reasonably unforeseen expenditures. In those proposed budget, this includes appropriations for points of issue. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Service $ 0 $ 0 $ 1,666,282 $ 1,666,282 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 1,666,282 $ 1,666,282 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 1,666,282 $ 1,666,282 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget reflects a four percent salary adjustment with rate changes for insurance. Health insurance has a 20 percent increase in rates, but life insurance and disability insurance costs remain the same for 2003. Health insurance is budgeted on the high end of the provider's estimate. Hopefully, the rate increase falls in the 15 - 20 percent range. Final rates will be available in October. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 219 ief' . hiDe COLORADO PUBLIC WORKS 1 FUND a_ e CO N: N 0 cn O O 0 O X O O CO to o N a) r 1n O C N as v a5 O 0 E2 NIN: N la el O x � N CI Hr g, N atit e a r-a 2 a. M irr O1 / N CZ o M r o o CU o O U O O O O O V- 0 O asInOco us r m • O O e* O -O >, LL ctS N N Co EFJ- a CD C CD J 221 ar 01N0 N O O O O N N 91rL'E39$ a) 000'060`4$ . \ y :4: I11 k tsAg iC r ig i •"„.-1,, r N Q) 000'00S S ,t$yFs��> t�r4, CZfi r ¢ X 1�y 000'000'17$ ;;x' "rr`+s pail a t'•t, ` Y C400)—"' ciliZ 000`Q1.< � P.c 1 /:4 " 4< ...,9,,,,,„„,,,,,,,,,,06,,,,„ C t s, , 4r.,,,,4,O3!{ it� r r *f✓ij �( 4 "t , a nt 5 ., sicz cc V N o 1 IA J Qd E a 00 c4(1) 0. OES'4 40 S$ rF a`�i Cll 9, 9 D00'0S4'8$ a " ,rt9 �k '},arP r ,`�i�!s t . r t+ to 00000_1 $ 4t a r 'A i F ' s a r" �� ` i "tt 7 u .� r� grit N$, � 5 '." N • f a 6:44 r y Fat "4 e,r4 iit'i, '4' 1 l ( Y t, azs \ V_/ aO O O O O O O O O O O O O O O O 00 co V N 6 S Vi 69 9 H3 222 !/ j# |§ - 2 !g >; g CA el , !! § 2# m Z `a tie tal 5 4' f%' X g :2•1 \ ~ W4 / I era ~ r : _ N } }\ ! f\ Wmi E &® /§ S. ite 0 §| !§# \ /kf/ n clam N CO § § § ] , \ � ` . \ § . ; . § \ ' 0 k Ce . \ U § \ | Cl.) \ E•M I, 0 N. * B \ . K I u � �� \ § CO " Ni , \ o \ § ! ��I | \ § 1 / / § ! . . E ■ , ! , ■ • \ . . . \ @ ` | | | | _ @ @ a R @ e ° 223 N a O N U_ X • - F- a ❑ D N aFmmi e � xM nr y o d CO so Wy, 0 R U m oOi rn (O0 IL) V M N O O 224 PUBLIC WORKS FUND SUMMARY The Public Works Fund records all cost related to Weld County road and bridge construction and maintenance. This fund is also utilized for allocation of monies to cities and towns for use in their road and street activities. A fund balance of$500,000 is included in the total available resources, in addition to the revenue shown in the budget. Property tax is set at $5,173,717. Specific ownership tax is estimated be $5,500,000 up $1,000,000. HUTF is unchanged at $8,150,000. Grant revenue is anticipated at $1,260,00,000,with$900,000 from Energy Impact for improvements to Weld County Roads 39 and 13, and $360,000 from bridge grants. Other revenues include $440,000 from landfill impact fees. Other revenues are stable with little change. The resources for 2003 are up $1,526,441, at $21,741,717, of which $500,000 is from fund balance. Municipal share back is funded at $1,240,535. Salary increases are set at 4%, plus increases to cover the increase in health insurance costs. Salaries for seasonal employees increased $316,042 based on the staffing level of 43 seasonal employees, ranging from 6.5 to 12 months per year, with a 4% cost-of-living increase. The budget includes a number of reclassifications and upgrades to reflect the organizational changes recommended in the daily operations of Public Works. Each are discussed in detail in the individual budget units. Road Construction Supplies decreased $280,320, based on the Capital Improvement Plan. Contract Payments decreased $1,283,313, based on the Capital Improvement Plan. Other Professional Services increased $60,000, based on anticipated studies in support of Capital Improvement Projects. Strategic Roads line item was added in the amount of $1,455,500. Machinery and Equipment Rental increased $20,000 for miscellaneous rentals, along with the 60-month scraper lease. Right-of-Way Purchases increased $40,000 for anticipated right-of-way to be purchased in support of the Capital Improvement Plan. Grants and Donations increased $720,000 for the federal bridge project for Bridge 13/26A. The 80% revenue amount is$360,000. The 20%county match is$90,000,of which$270,000 was budgeted as the first of four installments for bridge grant projects for bridges over the Big Thompson, South Platte,and Two-Rivers. Mining operations are up $287,501 for mineral royalties and water augmentation associated with the mining operations at the Stromberger, Sheep Draw, and Derr Brothers gravel pit in 2003. The 2003 Public Works Plan is presented at the end of this Section with specific projects. 225 CONCERNING LOCAL ACCOUNTABILITY FOR MONEY USED FOR HIGHWAY PURPOSES In accordance with Section 29-1-110, CRS, 1973, at a public hearing on the budget,Weld County must discuss the proposed use of its allocation of highway users tax fund monies and the County Public Works Fund and provide an opportunity for any elector to be heard on the expenditure of such monies for the current year and for the fiscal year governed by the proposed budget. The proposed use of the 2003 allocation of highway users tax fund monies and county road and bridge fund are as follows: Maintenance of Condition $ 2,812,184 Administration 751,501 Maintenance Support 1,545,665 Truck Hauling 1,615,368 Asphalt 1,669,782 TOTAL $ 8,394,500 226 CONSTRUCTION BIDDING FOR STATE-FUNDED LOCAL PROJECTS In accordance with Sections 29-1-701 through 707, CRS, as amended, cities or counties of 30,000 persons or more are required to bid projects of over $150,000. Local governments are required to bid competitively among private contractors for projects using Highway Users Tax Fund money (state funded projects),and are prohibited from dividing projects into two or more projects to evade provisions of the act. "State-funded public project"means any construction,alteration,repair,demolition,or improvement by any agency of local government of any land, structure, facility, road, highway, bridge, or other public improvement suitable for and intended for use in the promotion of the public health,welfare, or safety and any defined maintenance project which is funded in whole or in part from the highway users tax fund and which may be reasonably expected to exceed one hundred fifty thousand dollars in the aggregate for any fiscal year. "Defined maintenance project" means any project that involves a significant reconstruction, alteration, or improvement of any existing road, highway, bridge, structure, facility, or other public improvement, including but not limited to repairing or seal coating of roads or highways or major internal or external reconstruction or alteration of existing structures. "Defined maintenance project"does not include routine maintenance activities such as snow removal,minor surface repair of roads or highways, cleaning of ditches, regrading of unsurfaced roads, repainting, replacement of floor coverings, or minor reconstruction or alteration of existing structures. Based upon the above definitions, Weld County's Public Works 2003 budget would be allocated as follows by the above categories: TOTAL HUTF STATE LOCAUOTHER Bridge Construction $ 2,434,653 $ 0 $ 2,434,653 Graders 2,812,184 2,812,184 0 Maintenance Support 1,545,665 1,545,665 0 Trucking 3,035,478 1,615,368 1,420,110 Mining 1,599,472 0 1,599,472 Administration 751,501 751,501 0 Municipalities 1,240,535 0 1,240,535 Public Works: Bridge 720,000 0 720,000 Miscellaneous 520,500 0 520,500 Strategic Roads 1,455,500 0 1,455,500 Part-time 864,070 0 864,070 Asphalt 2,100,630 1,669,782 430,848 Contract 2,476,326 0 2,476,326 Salary Contingency 185,203 0 185,203 $21,741,717 $ 8,394,500 $13347,217 Based upon the above allocation Weld County, at a minimum, must competitively bid out asphalt totaling $1,669,782 and truck hauling of$1,615,368. However it is anticipated that, in addition to the minimum required by law,Weld County will bid out an additional$430,848 in asphalt purchases and contracts for overlays,reconstruction and chip and seal of$2,476,326,for a total of$6,192,324 bid projects for 2003. A major portion of the$1,455,500 earmarked for Strategic Roads may also be contracted, which raises the potential bid project amount to $7,647,824. Maintenance of effort requirement was eliminated by the 1994 State Legislature,effective with the 1995 budget; therefore, it is not demonstrated in this budget document. 227 000 0 § 0070@ % 000 00 0000 SRR , ( E N60 § ° @00 N V V; § 3 " , N w CC 00 00 00 $ 00 000 d 6 AO R 0 0 0 0 0 0 mw ® r ~® k ® ( ^ % ` ! k Cr �»- �` r » 01 0 q ° ° 00 ° 0 Ode mom ® 0222§f§ vovn § f § § ei § ) \\( ° ® ® }/ k § 0 WM } k $ w 3 § � jZ z � k W § ` / ) \ / w § ) § k 'ta j � o ° w » . 2w § Wre ■ � oz z .- E0 0 o O10 R Q . w6ozfl . ` z ■ . § o >wz k ) ; § z < Da0 OW ( 22 } 00 § ) VI- 000 » kow ° \ oo. = 2oe s ( o . � wo rr2m 00 ■ « ; - - - - - - - - ( O Co Sasses 00 o f kk m Sasaaa k ( § § NN N N NNNN NN 228 0000000000 o O• NCOUONrc) O - Z LL7 V CO O O V)n N A W - 1O N O N O 0 U)� N 0) 0) V C 0O M2 N-0 ')0 a )nN Nos M(V N r O N U W CC 0 0 0 0 0 0 0 0 0 0 • Net ts u) m N U) M C. O N- CO )n tO N C• M O r 0et )O <OO a LO NN C`0)N e) N0) 0) OCOA MW NOCO m )() U) N - n N 0 M N N C 7 r r N OOOOOOOOOO OOOOOOOOOO O) NO) r NMCOCOOW N N- O r O 7r O V et N M etN O O F C7 r7 Lt) V O)N o Co rO O IA N W M) O) C') R M N N N Q 7 NOM= N N N r f� r r d Z F DE W U) Y O. Q.' Xe') 3 LLI8 N LL 0 O J � (0 ‹ 72 2 7 V) a 2 Z F LL O xm } y z am0 (nw00 Z W a O N LLJ Z O ; O C 9 0 r E- Z ZM 00M o Cl) ? oWwa aya z z Y_ 00U, F- CU' tnRJ x oxOEaH1-zwzw ¢ O W ¢ I— MmM02 -awH uZ OOOOOOOOO) F_ U OOOOO92OOM 0000000) Z X O N N N N N N CCOO O) O• O MMMMMMMLL0O)U U < 0z 888888888 0 W N N N N N N N N N 229 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NA ME- PURI IC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Non-nerartmonraI Re/A.,'IP -- 20n0-90100 DEPARTMENT DESCRIPTION: Revenue generated by Public Works Fund. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY _ NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 16,962,759 14,353,746 21,241,717 21,241,717 Net County Cost $ -16,962,759 $ -14,353,746 $ -21,241,717 $ -21,241,717 Budget Positions -- -- -- -- SUMMARY OF CHANGES: A fund balance of $500,000 is included in the total available resources, in addition to the revenue shown in the budget. Property tax is set at $5,173,717. Specific ownership tax is estimated be $5,500,000 up $1,000,000. HUTF is unchanged at $8,150,000. Grant revenue is anticipated is $1,260,000, with $900,000 from Energy Impact for improvements to Weld County Roads 39 and 13, and $360,000 from bridge grants. Other revenues include $440,000 from landfill impact fees. Other revenues are stable with little change. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 230 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Administration -- 2000-30100 DEPARTMENT DESCRIPTION: Directs the activities of Public Works as necessary;coordinates complaints; and maintains cost accounting records on projects. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 379,775 $ 498,515 $ 498,515 $ 498,515 Supplies 56,218 57,800 66,000 66,000 Purchased Services 176,130 137,981 150,986 145,486 Fixed Charges 3,472 500 500 500 Contra Expense -1,188 0 0 0 Capital 0 0 41,000 41,000 Gross County Cost $ 614,407 $ 694,796 $ 757,001 $ 751,501 Revenue 0 0 0 0 Net County Cost $ 614,407 $ 694,796 $ 757,001 $ 751,501 Budget Positions 7 8 8 8 SUMMARY OF CHANGES: Salaries are unchanged. Small Items of Equipment increased $10,000, based on the purchase of a new projector, a PA System, and office furniture. Computer Software and Attachments decreased $35,000 for annual upgrades for computer programming. Other Operating Supplies increased $33,200 to fund the stocking of the tool supply room which was previously funded from various individual division budgets. Memberships and Registrations was increased $5,500 for training. Other Purchased Services was added in the amount of$1,320 to cover service charges for 28 pagers. Phones decreased $1,100, based on historical usage. Medical Services decreased$1,500 due to changes in CDL physicals for grader operators. Repair and Maintenance Vehicles decreased $735, based on calculations by the Accounting Department. Repair and Maintenance Equipment increased $3,400, based on historical usage. Repair and Maintenance Other increased$620,based on an anticipated increase in Konika copier lease costs. Computer Equipment decreased $23,459, based on 2003 data processing requests to ACS. The request for Travel and Meetings is up$5,500 to fund activities associated with the National APWA Recognition Week. This $5,500 is not in the recommended budget. 231 PUBLIC WORKS - ADMINISTRATION (CONTINUED) 2000-30100 OBJECTIVES: 1) Keep the general public satisfied regarding the condition of the roadways and the efficiency of the operations; 2) Try to find solutions to any problems that may arise within the Public Works Department; 3) Provide professional, accurate, efficient and responsive information to the Board of County Commissioners, citizens and departments of Weld County. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Not Applicable - This division serves as support to all other divisions Efficiency Measures FTE's per 10,000/capita .45 .45 .45 Per capita cost (county support) $3.41 $3.96 $4.18 FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested, except for the$5,500 to fund the activities for the National APWA Recognition Week. The county has not funded activities of this nature historically, especially at the level requested. Many professionals working in the county have national days or weeks of recognition, however, the county does not use taxpayer dollars to sponsor activities associated with the recognition that is typically done by the professional association themselves. Policy issue. BOARD ACTION: 232 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Trucking -- 2000-32100 DEPARTMENT DESCRIPTION: Conducts snow removal operations and provides loading and transportation of materials and equipment to all job sites, gravel roads, aggregate pits, stockpile sites, and capital improvement projects with 14 assigned truck tractors and trailers, 4 loaders,and 6 dump trucks. Frequently transport equipment and supplies for other departments such as Sheriff and Health Services. Responsible for organizing and supervising the County Community Service Work program. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 646,207 $ 651,566 $ 676,948 $ 676,948 Supplies 23,399 11,000 11,000 11,000 Purchased Services 1,867,495 2,269,006 2,345,530 2,345,530 Fixed Charges 0 2,000 2,000 2,000 Contra Expense -663 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,536,438 $ 2,933,572 $ 3,035,478 $ 3,035,478 Revenue 9 0 0 0 Net County Cost $ 2,536,429 $ 2,933,572 $ 3,035,478 $ 3,035,478 Budget Positions 14 14 14 14 SUMMARY OF CHANGES: Personnel costs are up, due to overtime increasing $17,000 and based on historical usage, as well as the reclassification of one Service Worker III to Foreman ($8,382). Utilities increased $500, based on actual costs for three port-o-lets. Contract Payments increased $58,518, based on calculations for 2003 per the 2002 trucking contract and the gravel road initiative. Repair and Maintenance Vehicles increased$16,556, based on calculations by the Accounting Department. Repair and Maintenance Other increased $950 due to anticipated costs to replace tarps. OBJECTIVES: 1) Haul all gravel material needed for the gravel plan and capital improvement projects. This consists of maintaining good, sound roads for the general public, upgrade of roads for gravel, hauling all asphalt material for overlay and major patch work, and clearing of roads of snow in the winter. 233 PUBLIC WORKS TRUCKING (CONTINUED) 2000-32100 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Asphalt Hauled 80,055 101,243 103,500 Tons of Gravel Material Hauled 755,000 750,000 850,000 Miles of Road Graveled 440 440 520 Efficiency Measures FTE's per 10,000/capita .78 .78 .78 Per capita cost (county support) $14.09 $16.31 $16.86 Effectiveness Measures (per work plan) Tons of Asphalt Hauled 100% 100% 100% Tons of Gravel Material Hauled 100% 100% 100% Miles of Road Graveled 100% 100% 100% FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested. The Board approved the upgrade of the Service Worker Ill to Foreman on July 29, 2002. The position will be a working Foreman still driving a truck. BOARD ACTION: 234 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Motor Grader-- 2000-32200 DEPARTMENT DESCRIPTION: Fleet of 38 motor graders, 30 grader zones, 21 grader stations, seven pickups,and two mowing tractors responsible for the upkeep of gravel roads in Weld County (approximately 2,500 miles). ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,446,015 $ 1,702,003 $ 1,717,641 $ 1,717,641 Supplies 114,275 200,100 200,100 200,100 Purchased Services 878,564 833,306 719,843 719,843 Fixed Charges 183,987 220,000 174,600 174,600 Contra Expense -1,173 0 0 0 Gross County Cost $ 2,621,668 $ 2,955,409 $ 2,812,184 $ 2,812,184 Revenue 0 0 0 0 Net County Cost $ 2,621,668 $ 2,955,409 $ 2,812,184 $ 2,812,184 Budget Positions 35 39 38 38 SUMMARY OF CHANGES: Salaries decreased $90,523 with the transfer of two Service Worker Ill positions from the Motor Grader Division to the Bridge Division. One foreman position was added at a cost of $56,161. Overtime decreased $1,250, based on the above transfers. Repair and Maintenance Vehicles decreased $112,963, based on calculations by the Accounting Department. Repair and Maintenance Other decreased$500 based on historical usage. Land and Building Rental decreased $2,000 since the rent for the Lucerne Grader Shed on Union Pacific Railroad property was transferred to the Sheriffs Department. Machinery and Equipment Rental decreased $43,400 because of equipment transfer to the Bridge Division. OBJECTIVES: Maintain 2,500 miles of gravel roads, provide support to capital improvement construction projects and inter-government agreements, and conduct snow removal on 800 miles of paved roads as needed. 235 MOTOR GRADER (CONTINUED) 2000-32200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Snow Removal Lane Miles 1,390 1,406 1,415 Grading Lane Miles 131,171 126,000 120,000 Miles of Upgrade on Aggregate Surfaced 5 8 8 Roads Efficiency Measures FTE's per 10,000/capita 1.94 2.17 2.11 Per capita cost (county support) $14.56 $16.42 $15.62 Effectiveness Measures (per work plan) Snow Removal Lane Miles 100% 100% 100% Grading Lane Miles 100% 100% 100% Miles of Upgrade on Aggregate Surfaced 100% 100% 100% Roads FINANCE/ADMINISTRATION RECOMMENDATION: All service and supply line items are recommended and appear justified. The transfer of the two Service Worker Ill positions to Bridge is recommended. The creation of an additional Foreman position at a cost of$56,161 is a policy issue. The department's request is based upon the following: The division is currently is organized with one Supervisor, one Foreman and 35 Service Workers. On a daily basis, the division's work is decentralized into 32 districts,a separate roving maintenance team, plus the road widening plan. The office work, customer service, complaint response, and managerial duties greatly affect the Supervisor's ability to spend more time in the field to properly evaluate, inspect,coach, train, and influence the performance of the motor grader operators. One Foreman is not adequate support to the Supervisor, especially during periods of snow removal. Therefore, an additional Foreman position has been requested. This request was denied in the 2002 budget process. Another option discussed is to eliminate the Foreman's position and instead create two Supervisor positions with a North and South Motor Grader Division with both Supervisors reporting to the Operations Manager. This was once the organizational structure of the division. The cost would be $4,122 versus $56,161, or a savings of$52,039. Policy issue. BOARD ACTION: 236 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Bridge Construction -- 2000-32300 DEPARTMENT DESCRIPTION: Maintains approximately 1,400 bridges in the county. Replaces approximately 7-9 new bridges each year. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 949,359 $ 947,528 $ 1,081,784 $ 1,081,784 Supplies 414,868 616,500 524,730 524,730 Purchased Services 644,416 753,189 719,139 719,139 Fixed Charges 38,241 57,000 109,000 109,000 Contra Expense -612 0 0 0 Capital 0 0 0 0 Gross County Cost $ 2,046,272 $ 2,374,217 $ 2,434,653 $ 2,434,653 Revenue 2,392 0 0 0 Net County Cost $ 2,043,880 $ 2,374,217 $ 2,434,653 $ 2,434,653 Budget Positions 18 20 22 22 SUMMARY OF CHANGES: Salaries were increased due to two Service Worker III's being transferred from the Motor Grader Division to the Bridge Division ($90,523). In addition, one Service Worker III that is a surveyor was reclassified to an Engineering Tech II Surveyor position ($9,733). Overtime was increased $34,000 to accommodate the two additional employees and historical usage in the Bridge Division. Small Items of Equipment increased $13,000 to fund the purchase of two-way radios($3,000)and the replacement, including trade-in, of the Pentax PTS 515 Total Station ($10,000). Other Operating Supplies increased $40,230 due to planned bridge replacements and rehabilitations. Cost of Goods Sold decreased $145,000 because of historical usage. Utilities increased $2,560 to pay for three port-o-lets. Other Professional Services increased $15,000 for anticipated bridge construction and replacement. Repair and Maintenance Vehicles decreased $41,610 based on calculations by the Accounting Department. Repair and Maintenance Other decreased $10,000 due to the replacement of one excavator and based on historical usage. Machinery and Equipment Rental increased $52,000, based on the cost of the 36-month leased excavator and two leased motor graders. 237 BRIDGE CONSTRUCTION (CONTINUED) 2000-32300 OBJECTIVES: 1)Repair and replace old,deteriorated bridges; 2)Construct capital improvement projects; 3)Assist with snow removal on the county road system and all parking lots. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Miles of Borrow Ditch Cleaning 45 45 23 New Bridges - Over 20 Feet in Length 6 2 2 New Bridges - Under 20 Feet in Length 2 7 5 Number of Bridge Repairs 75 75 30 Culverts (new and repaired) 15" and Larger 240 240 50 Number of Culverts Cleaned 35 35 25 Miles of New Construction/Reconstructed 7.0 9.5 19 Roads Asphalted Trees (trimming & removal) 100 100 100 Efficiency Measures FTE's per 10,000/capita 1.00 1.11 1.22 Per capita cost (county support) $11.35 $13.19 $13.53 Effectiveness Measures (per work plan) Miles of Borrow Ditch Cleaning 100% 100% 100% Culverts (new and repaired) 15" and Larger 100% 100% 100% Number of Culverts Cleaned 100% 100% 100% Miles of New Construction/Reconstructed 100% 100% 100% Roads Asphalted FINANCE/ADMINISTRATION RECOMMENDATION: Recommend the budget as requested. The upgrade of the surveyor position is justified based upon job assignment and classification. Transfer of the two positions from Motor Grader Division is recommended. Service and supply increases are justified. BOARD ACTION: 238 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Maintenance Support -- 2000-32400 DEPARTMENT DESCRIPTION: Performs paved road maintenance involving asphalt patching, potholes, and paving operations. Responsible for all traffic control maintenance management of signs, barricades construction project signing, and roadway striping county-wide. Replaces and maintains all cattle guards and conducts routine and sustained snow removal operations as needed. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 664,082 $ 725,610 $ 730,496 $ 730,496 Supplies 453,732 383,000 459,500 459,500 Purchased Services 328,114 376,442 351,669 351,669 Fixed Charges 60 4,000 4,000 4,000 Contra Expense -1,314 0 0 0 Gross County Cost $ 1,444,674 $ 1,489,052 $ 1,545,665 $ 1,545,665 Revenue 3,240 0 0 0 Net County Cost $ 1,441,434 $ 1,489,052 $ 1,545,665 $ 1,545,665 Budget Positions 16 16 16 16 SUMMARY OF CHANGES: Salaries increased$4,886 to reclassify one Service Worker III to Lead Worker. Small Items of Equipment increased $1,500 for the purchase of two-way radios. Cost of Goods Sold increased $75,000, based on historical usage. Utilities increased $6,600 due to the cost of C&D roll-off dumpster in lieu of landfill costs. Repair and Maintenance Vehicles decreased $11,373, based on calculations by the Accounting Department. Repair and Maintenance Other decreased $20,000 due to the replacement of the paver and striping truck. OBJECTIVES: 1)Assure safe travel for the general public by maintaining clearly marked roads and bridges,along with responding to the culverts,cattle guards,and potholes on both asphalt and gravel roads; and 2) Assist with the plowing of snow and cindering of county roads. 239 MAINTENANCE SUPPORT (CONTINUED) 2000-32400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Lane Miles of Pavement Markings 1,400 1,400 1,425 Cattle Guard Repairs 60 60 45 Cattle Guard Replacements 8 8 8 Tons of Asphalt Laid 80,055 101,243 103,500 Tons of Patching Laid 1,200 1,200 1,400 Efficiency Measures FTE's per 10,000/capita .89 .89 .89 Per capita cost (county support) $8.01 $8.27 $8.58 Effectiveness Measures (per work plan) Lane Miles of Pavement Markings 100% 100% 100% Cattle Guard Repairs 100% 100% 100% Cattle Guard Replacements 100% 100% 100% Tons of Asphalt Laid 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval as requested. The changes in service and supply accounts are justified. The reclassification of the Service Worker Ill to Lead Worker is recommended. The patch crew consist of five employees. The majority are inexperienced seasonal employees that work separate and independent of the paving crew. A Service Worker Ill takes on the responsibility to supervise the patch crew. For equity with other positions, this position should be classified as a Lead Worker, since it functions in that capacity ($4,886). BOARD ACTION: 240 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Other Public Works -- 2000-32500 DEPARTMENT DESCRIPTION: Reserve/Temporary employees for seasonal work. All contract payments for bridge grants and road construction projects and asphalt material for the blade patch program are included in this budget unit. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 777,582 $ 548,028 $ 864,070 $ 864,070 Supplies 1,568,345 2,380,950 2,100,630 2,100,630 Purchased Services 2,099,872 4,392,865 5,171,826 5,171,826 Fixed Charges 629,519 500 500 500 Capital 0 0 0 0 Gross County Cost $ 5,075,318 $ 7,322,343 $ 8,137,026 $ 8,137,026 Revenue 0 0 0 0 Net County Cost $ 5,075,318 $ 7,322,343 $ 8,137,026 $ 8,137,026 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Salaries increased $316,042, based on the staffing level of 43 seasonal employees, ranging from 6.5 to 12 months per year, with a 4% cost of living increase. Road Construction Supplies decreased $280,320, based on the Capital Improvement Plan. Contract Payments decreased $1,283,313, based on the Capital Improvement Plan. Other Professional Services increased $60,000, based on anticipated studies in support of Capital Improvement Projects. The Strategic Roads line item was added, in the amount of $1,455,500. Machinery and Equipment Rental increased $20,000 for miscellaneous rentals, along with the 60-month scraper lease. Right-of-Way Purchases increased $40,000 for anticipated right-of-way to be purchased in support of the Capital Improvement Plan. Grants and Donations increased $720,000 for the federal bridge project for Bridge 13/26A. The 80% revenue amount is$360,000. The 20% county match is $90,000. $270,000 of this amount was budgeted as the first of four installments for bridge grant projects for bridges over the Big Thompson, South Platte, and Two-Rivers. OBJECTIVES: This budget unit provides for hourly employees, road and bridge, contracts, bridge grants, a roadway classification study, and purchase of asphalt for road repair. 241 OTHER PUBLIC WORKS (CONTINUED) 2000-32400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Bridge Abutments 9 6 6 Efficiency Measures FTE's per 10,000/capita 0 0 0 Per capita cost (county support) $28.20 $40.67 $45.20 Effectiveness Measures (per work plan) Bridge Abutments 100% 67% 100% Please refer to other Public Works Division Budgets - Trucking, Motor Graders, Bridge, Maintenance-Support, and Mining. Please refer to the 2003 Roadway CIP Plan FINANCEJADMINISTRATIONRECOMMENDATION: Recommend approval. Budget corresponds to the Capital Improvement Plan and Strategic Road Plan approved by the Board. BOARD ACTION: 242 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Mining -- 2000-32600 DEPARTMENT DESCRIPTION: Responsible for mining, crushing, and screening of gravel in county-owned quarries. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 500,461 $ 526,433 $ 528,133 $ 528,133 Supplies 178,068 176,000 459,501 459,501 Purchased Services 539,403 519,175 608,838 608,838 Fixed Charges 0 2,000 2,000 2,000 Machinery/Equip Rent 560 2,000 1,000 1,000 Contra Expense -597 0 0 0 Gross County Cost $ 1,217,895 $ 1,225,608 $ 1,599,472 $ 1,599,472 Revenue 0 0 0 0 Net County Cost $ 1,217,895 $ 1,225,608 $ 1,599,472 $ 1,599,472 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Salaries increased $1,700 to reclassify one Service Worker III to Lead Worker. Construction Supplies for royalties and water augmentation increased $287,501 for mining operations at the Stromberger, Sheep Draw, and Derr Brothers pits. Other Operating Supplies decreased $4,000, since the tools were moved to the Administrative Division budget. Other Purchased Services increased$1,000 based on historical usage. Utilities increased $1,000 for one additional port-o-let. Other Professional Services increased $3,000 due to scheduled mining operations at the Stromberger, Sheep Draw, and Derr Brothers pits. Repair and Maintenance Vehicles increased$104,663,based on calculations from the Accounting Department. Repair and Maintenance Other decreased$20,000 because of the replacement of the rock crusher, one loader, and one dozer. Machinery and Equipment Rental decreased $1,000 based on historical usage. 243 MINING (CONTINUED) 2000-32600 OBJECTIVES: Provide suitable and sufficient aggregate in support of 2,500 miles of county road maintenance activities,capital improvement projects,and emergency repairs. Also responsible for compliance of all state and federal mining regulations and supporting snow removal operations. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Tons of Gravel Crushed 500,000 510,000 510,000 Screened Material Tons 100,000 125,000 50,000 Efficiency Measures FTE's per 10,000/capita .61 .61 .61 Per capita cost (county support) $6.77 $6.81 $8.89 Effectiveness Measures (per work plan) Tons of Gravel Crushed 100% 100% 100% Screened Material Tons 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval of the requested budget. The reclassification of the Service Worker Ill to Lead Worker is justified since the Mining Division routinely has a third four-man crew working at a remote and separate location from other crews. As a result, one position needs to be identified as the Lead Worker for supervision and decision making on site. Therefore, reclassification of the position is recommended for equity with other positions functioning in the same manner. BOARD ACTION: 244 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Grants-in-Aid to Cities & Towns -- 2000-56200 DEPARTMENT DESCRIPTION: In accordance with Section 43-2-202, CRS, 1973, 50 percent of the mill levy collected by the county on assessed values within incorporated municipalities to maintain county roads is paid to municipalities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 387,433 1,201,646 1,240,535 1,240,535 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 387,433 $ 1,201,646 $ 1,240,535 $ 1,240,535 Revenue 0 0 0 0 Net County Cost $ 387,433 $ 1,201,646 $ 1,240,535 $ 1,240,535 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Budget is based on the final assessed value of the municipalities with the 2003 mill levy applied. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Statutory requirement. BOARD ACTION: 245 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: PUBLIC WORKS FUND BUDGET UNIT TITLE AND NUMBER: Contingency-- 2000-99999 DEPARTMENT DESCRIPTION: Funds to cover recommended salary increase amounts. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY _ CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 185,203 $ 185,203 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 Gross County Cost $ 0 $ 0 $ 185,203 $ 185,203 Revenue 0 0 0 0 Net County Cost $ 0 $ 0 $ 185,203 $ 185,203 Budget Positions — — — -- SUMMARY OF CHANGES: Budget includes a 4% salary adjustment for 2003 and anticipated increases in the health insurance plan. OBJECTIVES: n/a FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 246 WELD COUNTY PUBLIC WORKS 2003 FIVE YEAR CAPITAL IMPROVEMENT PLAN 247 GHQ YE A 1/2 LPL Al /7 CONSTRUCTION SUPPLIES .,._. YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 CAPITAL IMPROVEMENTS $0.00 $110,935.00 $374,963.00 $238,887.00 $222,000.00 SAFETY PROJECTS $22,049.00 $49,305.00 $175,000.00 $238,688.00 $132,60000 STRUCTURAL OVERLAY $142,324.00 $527,349.00 $501,787.00 $380,291.00 $374,149.00 SURFACE MAINTENANCE OVERLAYS $1,190,181.00 $1,048,808.00 5875.000.00 $1,040,000.00 51,060,000.00 SPECIAL PROJECTS $159,620.00 $0.00 $50,00000 $50,00000 $111,00000 POOR CONDITION ROADS OVERLAY(PAVEMENT MANAGEMENT) $459,736.00 $479,725.00 $345,956.00 $400,00000 $400,000.00 MISC.CONST.SUPPLIES $51,500.00 $53,045.00 554,636.35 $58,275.4 $57,983.70 CONTRACT SERVICES PROGRAM YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 SAND SEAL $50,000.00 $50,000.00 $50,000.00 $51,000.00 $52,020.00 SLURRY SEAL $936,360.00 $955,087.20 $974,188.94 $993,672.72 $1,013,548.18 CRACKFILL $110,000.00 $112,200.00 $114,444.00 $118,732.88 $119,087.54 MILLING $80,000.00 $87,980.00 $70,019.40 $72,119.98 $74,283.58 CAPITAL IMP.(ENV.,DRAINAGE,MISC.) $400,000.00 $370,000.00 $415,000.00 $270,000.00 5106,000.00 SAFETY(ENV.,DRAINAGE,MISC.) $140,000.00 $105,000.00 $115,000.00 $10,000.00 $40,000.00 STRUCTURAL OVERLAY(ENV..DRAINAGE,MISC.) $318,000.00 $105,000.00 $338,000.00 $130,000.00 $150,000.00 SPECIAL PROJECTS(CONTRACT SERVICES) $0.00 $0.00 $30,000.00 $70,000.00 $60000.00 FUGITIVE DUST PLAN $400.000.00 $400,000.00 $400,000.00 $400,000.00 $400'000.00 BRIDGE MAINT. $250,000.00 $262,500.00 $275,625.00 $289,406.25 $303,876.58 BRIDGE GRANT MATCH $0.00 $500,000.00 $0.00 $500,000.00 $0.00 ROW PURCHASE $290,000.00 $190,000.00 $130,000.00 $75,000.00 $50,000.00 STABILIZATION $30,000.00 $30,900.00 $31,827.00 $32,781.81 $33.765.26 EQUIPMENT RENTAL $100,000.00 $100,000.00 $100,000.00 $100,000.00 - $100,000.00 TREE REMOVAL $100,000.00 $100,000.00 $100,000.00 $100,000.00 $100,000.00 STRATEGIC PLAN $2,731,936.00 $2,854,486.00 $3,525,816.00 $4,089,269.00 $5,051,047.00 CONSTRUCTION PROGRAM SUPPLIES YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 TOTAL $2,025,410.00 $2,267,167.00 $2,377,342.35 $2,384,301.44 $2,377,712.70 CONTRACT SERVICES PROGRAM YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2008 YEAR 2007 TOTAL $5,922,298.00 $6,203,133.20 $8,669,920.34 $7,299,982.64 57,642,606.12 TOTAL PROGRAM YEAR 2003 YEAR 2004 YEAR 2005 YEAR 2006 YEAR 2007 TOTAL $7,947,708.00 $8,470,300.20 $9,047,282.69 $9,584,284.09 $10,020,318.83 CONSTRUCTION SUPPLIES PROGRAM CONTRACT SERVICES PROGRAM i ea r 52,400,000.001 z s600o,000.00, / I K, $2,300,000.00- w $7.000,000.001ei I • .. ,4 co O! ,z ! ^ V3,000.000.00 .• x C K' M $Z200,00D.00 a a a a P 55,000,000.00-11 ry q o n Pf OD / P! $2,100.00000{ 1N- a / N I 34.000000 001 O e! aq • H ,g. yj N N• 4M / 41' 53.000,000.00 co S N K. 52,000,00000 N a J $2.000.000.00{ N a a af. 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N f�"' �"�" "�ww w 252 The Weld County Public Works Strategic Roadway Plan . o 4 �� ; 4 o ;/��77- % v riki ... leg St, ,r /4714 144 441, tr444 4:0p1,4 fi 44/4:044 riat 4 .ii COLORADO D a V 253 ROADWAY STRATEGIC PLAN I. 5 year Capital Improvement Plan. • Safety. • New Construction. • Special Projects II. Gravel Road Plan. • Added Grader Zones. • Roadway Widening. • Rover Maintenance Crews. III. Dust Control Plan. • Traffic Counts. • Mitigation Actions. IV. Pavement Maintenance. • Pavement Testing. • Surface Treatments. • Overlays. • Structural Overlays / Rehabs V. Strategic Roadways. • Roadways. • Study Corridors. 254 STRATEGIC PLAN RECOMMENDATIONS I. Project Packages 1. WCR 13, South County Line to south Dacono Town Limits 2. WCR 13, North and South of US 34....including US 34 signal planning II. I-25 Parallel Corridor Studies Estimated cost is $70,000 total for both corridors. III. Preliminary Concept Investigations/Solutions for Offset Alignment Issues 1. WCR 13/SH 52 (Dacono/Frederick) 2. WCR 13/50 Intersection (Johnstown) 3. WCR 13/68 %2 Intersection (Windsor/Larimer Co.) 4. WCR 13/78 Intersection/Canal Crossing (Larimer Co.) 5. Two Rivers Prkwy/SH 60, North (should discuss w/Milliken) 6. WCR 27/64 1/2 7. WCR 27/SH 392 IV. Intergovernmental Agreements 1. Larimer County 2. Towns....emphasis on WCR 13 Approval of Items I, II, and III Recommendations will authorize staff to develop project package schedules, commence the process of I-25 Corridor consultant selection, and review of offset alignment issues 255 1 I I I I L i �r trategic Roadway Plan ( --�, - • i rir i ---- • , --::.--1-- U ₹ a .. ■ R r _F1 t i I ,, _ "1 - I - '.1. J la-r- * - 4_ : I u �r �1��.■7 i ,1-1•.' L L . I r` --1 `31: f-.....lip.■...::,...1 �j .. .L i ._ I �- ��.fi■aA ■�.�'A■g■1. ■■ r- .1I. ... - 2.2.1.:. — - - �'..�. • l!9■■ ■ r ■■.uIa A a■ rr.r■raa. aa a: *a s. ra :.,,a■ a ■ ■ wrip Pal • �f�fa�.�Alr.�er��.." F i��}i■ wie. • 1 ■ = a ■ ■.Y. z� ae.a ■ �.� r- �.�.. . n■ .rras 1 4 *=UN■f I T�EUUU•I ` �'^_ � tom_ �_ - �i■'a'r"7-'411'31111 �All■A 1 fit'' 11 �Y■�■S ii. -�lr - . !! ■� ' ' l�iirai Milt• 11.• ��.:as • _ —... - -- ..._ .. ... 1 I ' I I • Strategic Roadway Plan _T_ r- i- Iii -- I - I— I . r.— I , I I I l I 256 Mt# SOCIAL SERVICES FUND SOCIAL SEFIVICES Revenue Changes cn N O R. It) W et to $12,000,000 '-/ $10,000,000co m c $8,000,000 0 O2002 1. In co`o O2003 �z 3rs^t s.a' G Eft N $6,000,000 $4,000,000 $2,000,000 f`JA _ SJ .�]J $o Property taxes Fund Balance Federal/State 2003 Revenue TOTAL: $16,143,179 (2002: $14,907,583) Property taxes $3,666,586 22.7% Federal/State ' $9,626,593 59.6% Fund Balance $2,850,000 17.7% 257 < d g wN Nt pd $ a $ $ dm CA , 8 el N P O on Q 'w 0. 0 _ Is gill U N CA N u - it~O N it P W N Owl Z N rX, 61^ OS W ilSoll CA Ditil M Pt W m 0 at ~ d P en in 28 ii,' ;-t w O a 4O 5N WM O " F f I 9m ii N o = m i °Ift to I 4 6 P o n ca W N in Wr n � N N c+) O S N N S ` 63 CID I. it W ' � Lill miscellaneous G d H * . § MolI t+,r IL�I aid to needy disabled 0 —,, � j � .� N Child Support Atlmin "NV la w U F L_ g P'/^� 2 day care i }Q{ C*4 09 administration CID 8, __ AdiR al p. limil ell Di wI pi \ leap z co a Child Welfare N v ---� _°----- — O �� N T _. Ct Core Services r J TANF �..._. 4. _ @ @ @ @ @ @ @ a n 5 G d » R 8 S 8 a R 0 258 co a) CO a d N X co o H V) ❑ 01 O ^ 0013 Wo V � C F � d a. WR 5 G � C) 1 LI NI I I I I I I I Ill 0) O) r Mall1111.111 0) 0 CO CO N 259 SOCIAL SERVICES FUND SUMMARY The total Social Services budget is $14,643,179. The programs are funded by property tax of $3,666,586, and state and federal funds of $10,476,593. Over the past several years the contribution of property tax has averaged about$3,000,000. However,with rapid population growth in Weld County, the amount of property tax necessary has increased to $3,666,586. The total budget is up by $935,596 due to child welfare and child care costs. An ending fund balance of about$1,500,000 is anticipated. The budget assumes using $1,350,000 of fund balance for 2003. Due to population growth, economic problems, and limited medical insurance, the demand for services in County Administration has grown. Requests for service in the Medicaid and Food Stamps programs are anticipated to be the strongest. Historically, County Administration has not been well funded by the State. The reimbursement levels are usually about seventy five percent of the total cost of programs funded in this budget unit. If the State budget problems continue, no improvement in funding is anticipated in this area. Over the last few years, miscellaneous revenue has increased; however, it has been difficult to project due to the complexities associated with allocating State funds. No major changes are anticipated in Child Support funding for 2003. The division will continue to maintain a high level of performance and service to the community. Collections should increase with additional matching with financial institutions and more administrative liens. Suspension of hunting and fishing licenses may have some impact on getting individuals to pay their child support obligations. Caseloads are gradually increasing for TANF due to the economy and population growth in the county. It is unknown whether the federal reauthorization or a continuing resolution will be in place for the TANF or what the impacts of each action will be. It is anticipated that more supportive services will be expended on clients that are reaching their sixty month time limit for welfare benefits. TANF funding should continue to be available for child welfare and day care services through the thirty percent transfer process. Child care case loads are anticipated to remain stable for 2003. Adequate funding for child care and child welfare will remain a concern and is dependent, to some degree, on TANF allocations. Provider rate increases, eligibility, and service levels will be determined by available funding. The severity and number of child welfare cases have increased over the last several years. The general population growth, crime level, and economic conditions are some of the reasons for more cases. Additional staff have been requested to maintain the level of service for the community, subject to the severity of cuts to the child welfare budget due to the four percent state-wide reduction mandated by the Governor. No significant changes are anticipated for Core Services for 2003. Budgetary limitations over the past few years have led to the rationing of Core Services. This program will continue to be used to limit and shorten the number of foster care placements. The number of Aid to the Needy Disabled clients is affected by the general economy. A recession results in fewer jobs for the lowest skilled workers and particularly those with physical and mental health problems. Caseloads are anticipated to remain high for 2003. As the county grows and the population ages, the Old Age Pension (OAP) program is anticipated to increase. State budget problems and the reduction in funds available for Medicaid may have significant effect on some clients in this program. Outreach efforts may also increase the number of clients utilizing OAP. General Assistance expenditures for dental,vision, burial, prescriptions, and in-kind services have remained fairly stable over the last few years. It appears present funding levels should be adequate for 2003. Depending on expenditures, it may be necessary to transfer funds from one line item to another during the year. 260 DEPARTMENT OF SOCIAL SERVICES MANDATED FEDERAL AND STATE PROGRAMS Assistance Payment Programs: Most assistance payment programs are mandated by the federal or state government. Consequently, local government is limited as to what can be done to reduce costs from these programs. Federally State Mandated Mandated Temporary Assistance to Needy Families X X Aid to the Needy Disabled X X Low Income Energy Assistance X X Old Age Pension X General Assistance* Optional Optional State law allows counties the option of having a general assistance program and, if established, to determine the benefit level. Social Service Programs: Social service programs administered by the department are mandated by federal or state law; however, local government have a higher degree of managerial flexibility with these programs. Federally State Mandated Mandated Child Protection - Casework Services X X Youth Services - Casework Services X X Administration: Costs associated with administration also include compensation for direct services through caseworkers, technicians and support staff. In addition, overhead such as rent, utilities, travel, supplies, and equipment are funded through Administration. The State establishes an allocation and reimburses at various rates depending on the type of expenditure and program. Expenditures greater than allocation are generally reimbursed through surplus distribution. 261 DEPARTMENT OF SOCIAL SERVICES ESTIMATED REVENUE 2003 FEDERAL AND STATE COUNTY TOTAL County Administration $ 1,905,010 $ 740,000 $ 2,645,010 Other Programs 187,500 62,500 250,000 Child Support Administration 1,405,000 0 1,405,000 TANF Targeted Amount 0 1,485,083 1,485,083 Aid to the Needy Disabled 15,000 75,000 90,000 Day Care 112,000 950,000 1,062,000 Old Age Pension 0 10,000 10,000 Child Welfare 3,884,583 2,172,003 6,056,586 Core Services 1,177,500 200,000 1,377,500 LEAP 130,000 0 130,000 General Assistance 0 132,000 132,000 Sub-Total $ 8,816,593 $ 5,826.586 $14,643,179 Federal/State Reimbursement $ 8,816,593 County Property Tax/Penalties 3,666,586 Child Support Incentives 500,000 State/County Contingency 250,000 IV E Funds 850,000 TANF Adjustment 500,000 Fund Balance _ 500,000 Total Revenue $14,643,179 262 O 00000000000 O 0000000001O0 0 0 0 0 0 0 0 0 IC 00000 g• err 001'l a; 0 N O 828882282 :2 Z 100 or coo r .N-- ror MNOO)i W CI 2 R. al co r v.r r co r r 0O N N O N r r th r cm U w IX 0 0 0 0 0 0 0 0 0 0 0 0 00000 $ 0000o 2 s82888.2282 :: W ttoo Or COO CO Lei ON- W N. co NOat CO w w O) CO r p r r CO r r 10 N N0 N r r 17•- tT t7 W re 0 0000800005� 000 I- Qy(00.. 000v,' 000u) o0 0U a O � ali .O Pi a n a000 N N ' N (O rN 0 rO N0 N r Ni..- O JV. 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Staff compensation and operating expenditures are paid from this budget. The State establishes an allocation which limits the reimbursement for administrative expenditures. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,779,209 $ 1,100,000 $ 1,950,010 $ 1,950,010 Supplies 0 200,000 200,000 200,000 Purchased Services 498,526 400,000 375,000 375,000 Fixed Charges 92,880 200,000 70,000 70,000 Contra Expense -9,287 0 0 0 Capital 53,074 50,000 50,000 50,000 Gross County Cost $ 2,414,402 $ 1,950,000 $ 2,645,010 $ 2,645,010 Revenue 5,769,632 1,210,000 1,905,010 1,905,010 Net County Cost $ -3,355,230 $ 740,000 $ 740,000 $ 740,000 Budget Positions 54 57 59.50 59.50 SUMMARY OF CHANGES: Historically, County Administration has not been well funded by the State. The reimbursement levels are usually about seventy five percent of the total cost of programs funded in this budget unit. If the State budget problems continue, no improvement in funding is anticipated in this area. However, due to population growth, economic problems, and limited medical insurance, the demand for services has increased. The department is requesting two and a half(2.5) FTE to meet the requirements for these programs. State/County Contingency funds can be used to supplement the funding for County Administration. OBJECTIVES: Administer OAP, Food Stamps, Medicaid, Common Support, and Adult Protection. 265 SOCIAL SERVICES COUNTY ADMINISTRATION (CONTINUED) 2100-42110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (Average) 9,900 9,900 9,900 Efficiency Measures FTE's per 10,000/capita 2.85 2.85 2.97 Per capita cost (county support) 3.70 3.70 3.70 Effectiveness Measures (desired results) Error rate below State average 100% 100% 100% Determine eligibility and provide service 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including the additional 2.5 FTE. BOARD ACTION: 266 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Non Program Revenue - - 2100-42111 DEPARTMENT DESCRIPTION: County Contingency, Fraud, IV E, TANF Adjustment, and Property Tax. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue/ Fund Balance 0 1,275,000 2,160,000 2,160,000 Net County Cost $ 0 $ -1,275,000 $ -2,160,000 $ -2,160,000 Budget Positions - - - - - SUMMARY OF CHANGES: Over the last few years miscellaneous funding has increased; however, it has been difficult to project due to the complexities associated with allocating State funds. The following amounts are reflected in the numbers above: County Contingency$500,000, IV-E $250,000, and Fraud $60,000. The incentives for Child Support are being budgeted under that program for 2003. The TANF adjustment is the difference between the target amount prescribed by law and the estimated actual county Maintenance of Effort. $1,350,000 in fund balance will be used to fund the 2003 budget. In addition, property taxes of$3,666,586 will go to support Social Services in 2003. OBJECTIVES: Track revenue for Social Services Department that is not associated with program expenditures. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 267 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: Social Services BUDGET UNIT TITLE AND NUMBER: Other Programs -- 2100 - 42115 DEPARTMENT DESCRIPTION: This budget unit was established for minor programs for the Department of Social Services. It includes Employment First, Medicaid Transportation, Medical Exams, Fraud, Food Stamps Refunds, and Child Welfare Staff Development. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 303,796 $ 95,500 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 23,511 266,500 250,000 250,000 Fixed Charges 187,388 0 0 0 Capital 0 1,000 0 0 Gross County Cost $ 514,695 $ 363,000 $ 250,000 $ 250,000 Revenue 404,317 272,000 187,500 187,500 Net County Cost $ 110,378 $ 91,000 $ 62,500 $ 62,500 Budget Positions 2.5 2.5 2.5 2.5 SUMMARY OF CHANGES: Expedited Permanency Planning (EPP) funding will not exist for 2003. These expenditures will be paid for through the child welfare allocation. The other programs in this budget unit should not change significantly for 2003. OBJECTIVES: Employment First is a program to assist clients in obtaining jobs so the need for food stamps is reduced. Medicaid Transportation is a program that assists with the cost of transportation to medical services. Medical Exams is a program that is used to determine the medical condition of clients applying for benefits. Staff development is a program to provide training for staff in the area of child welfare. Fraud is a program that is designed to detect clients that should not be receiving benefits. 268 OTHER PROGRAMS (CONTINUED) 2100 - 42115 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,500 1,500 1,500 Efficiency Measures FTE's per 10,000/capita .125 .125 .125 Per capita cost (county support) .45 .45 31 Effectiveness Measures (desired results) Cases referred to D.A. - conviction rate 90% 90% 90% Assess, register, & serve mandatory food 100% 100% 100% stamp recipients Request medical exams as required 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 269 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Support Administration -- 2100-42200 DEPARTMENT DESCRIPTION: This program is designed to obtain child support for dependent children to offset part of the TANF and foster care costs. In addition, child support is collected for non-TANF clients based on court orders. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 968,445 $ 1,052,500 $ 1,120,500 $ 1,120,500 Supplies 7,266 10,000 10,000 10,000 Purchased Services 223,688 251,275 274,500 274,500 Fixed Charges 45,446 41,225 20,000 20,000 Contra Expense 0 -25,000 -25,000 -25,000 Capital 0 5,000 5,000 5,000 Gross County Cost $ 1,244,845 $ 1,335,000 $ 1,405,000 $ 1,405,000 Revenue 802,334 894,450 1,405,000 1,405,000 Net County Cost $ 442,511 $ 440,550 $ 0 $ 0 Budget Positions 25 25 25 25 SUMMARY OF CHANGES: No major changes are anticipated for this program for 2003. The division will continue to maintain a high level of performance. Collections should increase with additional matching with financial institutions and more administrative liens. During 2003,the State Division of Wildlife will suspend licenses for individuals who are not paying their child support obligations. Incentives of$425,000 are being budgeted for Child Support under this budget unit. In the past this revenue was accounted for under Non-Program Revenue. OBJECTIVES: Obtain child support payments for TANF and "non-welfare" households. Child Support collections lower the cost of the TANF Program and help to keep other households self- sufficient. Administrative costs cover compensation for legal technicians, parent locators, and attorney costs. 270 CHILD SUPPORT ADMINISTRATION (CONTINUED) 2100-42200 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 5,500 5,500 5,500 Efficiency Measures FTE's per 10,000/capita 1.56 1.56 1.25 Per capita cost (county support) 0 0 0 Effectiveness Measures (desired results) Establish Paternity 94% 94% 90% Cases with Court Orders 84% 84% 80% Collection Rate Current Support 61% 61% 64% Cases Paying on Arrears 53% 53% 74% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 271 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Temporary Assistance to Needy BUDGET UNIT TITLE AND NUMBER: Families & Administration (TANF) - 2100-42365 DEPARTMENT DESCRIPTION: Assistance payment grants for eligible recipients of the TANF program. This budget unit also has administrative funding for TANF staff and operating costs. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 906,431 $ 400,000 $ 400,000 $ 400,000 Supplies 49,837 0 0 0 Purchased Services 42,463 500,000 500,000 500,000 Fixed Charges 700,888 585,083 585,083 585,083 Contra Expense -218,251 0 0 0 Capital 0 0 0 0 Gross County Cost $ 1,481,368 $ 1,485,083 $ 1,485,083 $ 1,485,083 Revenue 1,070,500 0 0 0 Net County Cost $ 410,868 $ 1,485,083 $ 1,485,083 $ 1,485,083 Budget Positions 11 11 11 11 SUMMARY OF CHANGES: Caseloads are gradually increasing for this program. It is unknown if Congress will reauthorize the TANF grant or use a continuing resolution to keep funding at the current levels. It is anticipated that more supportive services will be expended on clients that are approaching the sixty month time limit. The degree of staff involvement in each case is significantly higher for TANF staff than other categorical programs. TANF funding provides additional child care and child welfare services above the basic allocations. This budget assumes thirty percent of TANF funds will be transferred to child care and child welfare services. OBJECTIVES: Provide assistance payments to eligible recipients of the TANF Program. The average household is comprised of the caretaker mother and two children. Provide employment training, work experience, and job placement for clients. Provide for funding necessary for staff associated with the TANF Program. 272 TEMPORARY ASSISTANCE TO NEEDY FAMILIES & ADMINISTRATION (CONTINUED) 2100-42365 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Loads (Average) 350 420 450 Efficiency Measures FTE's per 10,000/capita .61 .61 .55 Per capita cost (county support) 7A3 7.43 7.43 Effectiveness Measures (desired results) Work participation rate- one parent family 50% 50% 50% Work participation rate - two parent family 90% 90% 90% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 273 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Aid to Needy Disabled -- 2100-42370 DEPARTMENT DESCRIPTION: Assistance grants for eligible disabled and Medicaid benefits for SSI clients. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Fixed Charges 84,943 150,000 115,000 115,000 Contra Account -20,557 -25,000 -25,000 -25,000 Capital 0 0 0 Gross County Cost $ 64,386 $ 125,000 $ 90,000 $ 90,000 Revenue 0 15,000 15,000 15,000 Net County Cost $ 64,386 $ 110,000 $ 75,000 $ 75,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: The number of clients in this program is affected by the general economy. A recession results in fewer jobs for the lowest skilled workers and, particularly, those with physical and mental health problems. Caseloads are anticipated to remain high for 2003. OBJECTIVES: This program is designed to provide money grants and Medicaid for eligible disabled clients. Another component of this program serves clients as supplement to their Social Security benefits. 274 AID TO NEEDY DISABLED (CONTINUED) 2100-42370 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Output Case Load 2,000 2,000 2,100 Efficiency Measures Per capita cost (county support) .61 .61 .61 Effectiveness Measures (desired results) Establish program eligibility within 60 Days 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 275 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Care -- 2100-42375 DEPARTMENT DESCRIPTION: Provision of day care services for children from TANF and "income eligible" households. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 140,000 $ 140,000 $ 140,000 Supplies 0 0 0 0 Purchased Services 262,910 765,000 927,000 927,000 Contra Expense 17,911 5,000 -5,000 -5,000 Capital 567,360 0 0 0 Gross County Cost $ 848,181 $ 910,000 $ 1,062,000 $ 1,062,000 Revenue 343,785 112,000 112,000 112,000 Net County Cost $ 504,396 $ 798,000 $ 950,000 $ 950,000 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Caseloads for this program are anticipated to remain stable for 2003. Adequate funding for child care remains a concern and is dependent on TANF allocations. Provider rate increases, eligibility and service levels will be determined by available funding. Families within the community continue to struggle in paying for child care. OBJECTIVES: Purchase of day care services for eligible children. This program also includes services for a small number of"special needs" children when child protection is a concern. The program is available to clients enrolled in the TANF Program. The department pays state rates for payment of day care services for"special needs" children who are in child protection. 276 CHILD CARE (CONTINUED) 2100-42375 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 615 625 625 Efficiency Measures FTE's per 10,000/capita .27 .25 .25 Per capita cost (county support) 4.43 4.43 4.75 Effectiveness Measures (desired results) Process applications within 60 days 100% 100% 100% Error rate under 5% 5% 5% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 277 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Old Age Pension -- 2100-42380 DEPARTMENT DESCRIPTION: This program provides money payments to eligible seniors who meet income, resource and age tests. Program costs are reimbursed 99.5 percent by the state. Administrative costs are reimbursed 80 percent and are included as part of the Social Services Administrative budget. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 70,275 $ 0 $ 0 $ 0 Supplies 8,658 0 0 0 Purchased Services 5,004 0 0 0 Fixed Charges 14,330 10,000 10,000 10,000 Contra Expense -15 0 0 0 Gross County Cost $ 98,252 $ 10,000 $ 10,000 $ 10,000 Revenue 88,918 0 0 0 Net County Cost $ 9,334 $ 10,000 $ 10,000 $ 10,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: As the county grows and the population ages, the Old Age Pension (OAP) program is anticipated to increase. State budget problems and the reduction in funds available for Medicaid may have significant effect on some clients in this program. Outreach efforts may also increase the number of clients utilizing OAP. A two or three percent cost-of-living adjustment is anticipated for this program. OBJECTIVES: Provide money payments and Medicaid to eligible seniors who qualify by meeting age, resource and income tests. Program costs are reimbursed 100 percent by the state, except for home care allowances where the county contribution is 5 percent of these costs. Administrative costs are reimbursed 80 percent by the state. OAP money payments serve as income supplement to social security payments in many OAP households. 278 OLD AGE PENSION (CONTINUED) 2100-42380 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 1,925 1,925 2,000 Efficiency Measures Per capita cost (county support) .06 .06 .05 Effectiveness Measures (desired results) Approve applications within 45 days 80% 80% 80% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 279 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Child Welfare and Administration -- 2100-42410 DEPARTMENT DESCRIPTION: Placement of children in substitute 24-hour care family foster homes, group homes, residential treatment centers, and residential child care facilities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 2,917,084 $ 3,360,000 $ 3,536,586 $ 3,536,586 Supplies 291,085 0 0 0 Purchased Services 2,573,142 2,900,000 2,720,000 2,720,000 Contra Expenses -142,562 -200,000 -200,000 -200,000 Capital 0 0 0 0 Gross County Cost $ 5,638,749 $ 6,060,000 $ 6,056,586 $ 6,056,586 Revenue 3,555,870 4,242,000 3,884,583 3,884,583 Net County Cost $ 2,082,879 $ 1,818,000 $ 2,172,003 $ 2,172,003 Budget Positions 55 58 62 62 SUMMARY OF CHANGES: The severity and number of cases have increased over the last several years. The general population growth, crime level, and econcm c condi+..ions are some of the reasons for more cases. Due to increased caseloads and referrals, four (4.0) FTE have been requested for this budget unit. The State budget problems may have significant impact on this budget during 2003. At this time it is difficult to determine how the allocations may be affected. OBJECTIVES: Expenditures in this program are for the placement of children into facilities due to abuse or for placement of youth beyond control of their parents. Placements are made in family foster homes, group homes, child placement agencies, and residential child care facilities. Some costs are reduced by the collections from parents and social security. 280 CHILD WELFARE AND ADMINISTRATION (CONTINUED) 2100-42410 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Average Case Load 692 729 815 Efficiency Measures FTE's per 10,000/capita 3.22 3.10 3.10 Per capita cost (county support) 10.10 10.60 10.60 Effectiveness Measures (desired results) Reduce RTC placement (Average) 80 80 80 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval, including the additional four FTE. Caseload justifies the need. BOARD ACTION: 281 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: Core Services 2100-42415 DEPARTMENT DESCRIPTION: Program designed to avoid placement of children into the foster care program primarily through counseling and parental education. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 293 2,500 2,500 2,500 Fixed Charges 1,373,481 1,250,000 1,375,000 1,375,000 Capital 0 0 0 0 Gross County Cost $ 1,373,774 $ 1,252,500 $ 1,377,500 $ 1,377,500 Revenue 1,248,383 1,077,500 1,177,500 1,177,500 Net County Cost $ 125,391 $ 175,000 $ 200,000 $ 200,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: It is difficult to predict the impact of State budget problems on this budget unit for 2003. Budgetary limitations over the past few years have led to the rationing of Core Services. This program will continue to be used to limit and shorten the number of foster care employees. OBJECTIVES: This program is designed to provide services such as counseling, day treatment, and education to prevent out-of-home placements. In addition, services are provided to reunite families with children in foster care. A plan is developed on an annual basis and submitted to the State for approval. Cases are monitored to determine the effectiveness of providers and program. 282 CORE SERVICES (CONTINUED) 2100-42415 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load 110 125 125 Efficiency Measures Per capita cost (county support) .97 1.00 1.00 Effectiveness Measures (desired results) Amount above allocation $550,000 $550,000 $550,000 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 283 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES Low Income Energy Assistance Program & BUDGET UNIT TITLE AND NUMBER: Administration -- 2100-42610/42620 DEPARTMENT DESCRIPTION: Administration of the Low Income Energy Assistance Program. This program is 100 percent federally funded. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 87,152 $ 74,600 $ 119,600 $ 119,600 Supplies 441 1,300 1,300 1,300 Purchased Services 11,633 9,100 9,100 9,100 Fixed Charges 1,452 0 0 0 Capital 0 0 0 0 Gross County Cost $ 100,678 $ 85,000 $ 130,000 $ 130,000 Revenue 112,887 85,000 130,000 130,000 Net County Cost $ -12,209 $ 0 $ 0 $ 0 Budget Positions 5 5 5 5 SUMMARY OF CHANGES: Rules for this program are not anticipated to substantially change for 2003. This program is dependent on Federal funding, which fluctuates every year. Recently, the President called for a 21 percent cut in funding; however, Congress may not reduce the program. At this time, administrative funding is adequate to support five positions for half of the year. OBJECTIVES: These funds are used to administer the Low Income Energy Assistance Program. Eligibility is determined after an application is submitted by clients. Staff are seasonal or temporary. 284 LOW INCOME ENERGY ASSISTANCE PROGRAM &ADMINISTRATION (CONTINUED) 2100-42610 & 42620 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load (End of Program) 3,945 3,500 3.500 Efficiency Measures FTE's per 10,000/capita .28 .28 .25 Per capita cost (county support) 0 0 0 Effectiveness Measures (desired results) Determine eligibility within 45 days 100% 100% 100% Stay within allocations 100% 100% 100% FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. BOARD ACTION: 285 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: SOCIAL SERVICES BUDGET UNIT TITLE AND NUMBER: General Assistance -- 2100-42700 DEPARTMENT DESCRIPTION: Temporary and emergency assistance for applicants for Federal/State categorical assistance programs and help for some medical indigents. Totally funded by county. Expenditures from this program are not covered by TANF, OAP, AND, etc. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 117,929 134,000 134,000 134,000 Contra Expense -613 -2,000 -2,000 -2,000 Capital 0 0 0 0 Gross County Cost $ 117,316 $ 132,000 $ 132,000 $ 132,000 Revenue 0 0 0 0 Net County Cost $ 117,316 $ 132,000 $ 132,000 $ 132,000 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Expenditures for dental, vision, boric!, prescriptions, and in-kind services have remained fairly stable over the last few years. The impact of State budget problems may create a need to increase funding for General Assistance at some point in the future. Depending on requests for funds during 2003, it may be necessary to transfer funds from one line item to another during the year. The following is a breakdown of the amounts requested: Dental $ 17,000 Vision 22,000 Shelter 40,000 Kind 5,000 Prescription 5,000 Burial 25,000 Shelter Care Mgt. 20,000 Refund - 2.000 Total $132,000 286 GENERAL ASSISTANCE (CONTINUED) 2100-42700 OBJECTIVES: Provide temporary, emergency assistance for applicants who are recipients of public assistance. Non-mandated and funded 100 percent by the county. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Case Load excluding shelter (Average) 75 75 75 Efficiency Measures Per capita cost (county support) .73 .66 .66 Effectiveness Measures (desired results) Remain within allocations 100% 100% 100% Shelter nights 2,900 2,900 2,900 FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. These funds are 100% county funds, and at the total discretion of the Commissioners. BOARD ACTION: 287 4*;t: '"DC. COLORADO HEALTH FUND Hi stk. CTH` F' UN' O Revenue Changes Lo NI o rn T a o T CO N n $2,500,000 r �° T1 T "1. T xwi; "4p $2,000,000 n / 0 0LO 11 o 02002 $1,500,000 n o 02003 M N 0 r; i 5'.� 2, $1,000,0000 La o / - t N 4.r i 1W 4 rtli-e g$500,000 a i ,_ A. ; . $0 Solid Waste Trfs Federal/State Miscellaneous General Fund Trfs Chg for Services Licenses & Permits Fund Balance 2000 Revenue- TOTAL: $5,603,443 (2002: $5,444,582) General Fund Transfer $1 ,994,795 35.6% Licenses & Permits $327,900 5.9% Miscellaneous $24,550 0.4% Solid Waste Transfer $707,377 12.6% Charges for Services $520,811 9.3% Fund Balance $400,000 7.1% Federal/State $1 ,628,010 29.1% 289 L C, N J 1 con E N CP eq Z ter MCI Is a .,y o I 1:201 k en WN , M are me I3 44 N o H il € n d we .co Q q cu Q E Qr N y c a a Sa N CO F N N ❑ ❑ 2 2 a CO 1 $ ! co) O 01 A A - F CV 8 A 1446•HN!umuwo0 Pt N Z N z1 g CO I1 .4 i 4 ["I g N E* U a) c JJv_d_HG N 7 N cn co co C. Xco ,R w W -- ti00 ou rn �n}Mo$ualaelay VNMH 0) O) Vf § § § § § § a A T� S1 V O 0 O CCD O N 290 T a c7) a N L x N co '— I C ❑ El Y T•sT _l n¢ iM 2 z O , zz�� 'fit. > •`o-`S•e O N N CD WR 3 a1 E U rn co co ,; rn a1 F • ^ O co (0 V N 291 PUBLIC HEALTH FUND SUMMARY The 2003 budget recommendation for the Weld County Department of Public Health and Environment is $5,203,443. Revenue, excluding state per capita allocation, is projected at $3,208,648 for 2003. The increase in net county cost due to anticipated cost-of-living salary adjustments is projected at $176,845. The recommended health budget for 2003 projects an actual anticipated increase in net county cost of only$192,006. The department's actual projected increase in net county cost is only$15,161 more than the amount needed to cover the cost-of-living salary adjustments. This results from FTE reductions, operating efficiencies, and improved cost recovery projected for 2003. The department's budget forecast for 2003 is complicated by partially offsetting revenue changes. A gubernatorial budget veto, done to balance the State of Colorado's 2002-2003 budget, results in the total loss of state per capita support for local and regional public health activities. At the same time,the department will receive new federal dollars coming through the Centers for Disease Control and Prevention (CDC) in support of building public health infrastructure to improve local emergency preparedness and response to possible bioterrorist events. Aside from considering the impact of these two external factors on budget projections, the department's ongoing program evaluation and long-range strategic planning process served as the foundation for preparation of the recommended budget for 2003. The department's goal remains to link department budgeting to strategic goals and the evaluation of program effectiveness in achieving desired outcomes. In preparing the recommended health budget for 2003,the department assumed that the Colorado legislature will restore the statutorily-required support of local and regional public health activities in its budget for state fiscal year July 1,2003, through June 30, 2004. The department is prepared, however, to recommend further FTE and program reductions effective July 2003, in the event this funding is not restored and local support of these activities is not financially possible or desired from a policy perspective. The recruitment and retention of a qualified and competent public health workforce is not only a component of the department's long-range strategic plan but also a critical factor in federal and state emergency preparedness plans. A national nursing shortage and highly aggressive competition from state and local health care employers combine to make the department's retention of qualified public health nurse an urgent priority. The state health department, other front-range local environmental health agencies, and private industry continue to represent the main benchmarks against which our department must compare itself in order to secure its investment in training a highly competent environmental health staff to serve the residents of Weld County. The budget proposal for 2003 includes recommendations designed to enable the department to better recruit and retain a qualified public and environmental health workforce. The Administration Division of the department continues to provide fiscal, personnel, data and records management, as well as general administrative support, to the other divisions through procurement and facilities management. The division also administers the Vital Statistics functions for Weld County. For 2003, the Administration Division is projecting a $39,613 net increase in Personnel Services. This increase in Personnel Services results from the proposed 4% cost-of-living salary increase, increasing the Department Head from three-quarter time to full-time, and ,he elimination of the half-time Health Planner position approved in the 2002 budget. Supply expenses are projected to decrease by $2,600 based upon actual 2001 expenditures and the elimination of budgeted software and other supplies to support the Health Planner. Purchased Services are projected to increase $10,130, as a result of the increased cost of data processing and telephone services. The Administration Division is also projecting an increase in revenue of $2,500 from the sale of certified copies of birth and death certificates. 292 The Division of Community Health Services (Nursing) continues to provide preventive services to those who have no other access to health care and to those in outlying areas of Weld County. These services include infant, child, and adult immunizations, family planning, disease screening, and international travel planning. Division staff also performs communicable disease surveillance and containment, as well as tuberculosis contact investigation and treatment. The division's request for 2003 is $2,723,049. This represents an increase of $84,288 over the 2002 budget. Increases in Personnel Services ($81,838) and Fixed Charges ($25,878) are offset by projected decreases in Supplies ($19,819) and Purchased Services ($3,609). Changes in personnel recommended for 2003 include: the reduction of 0.8 FTE in the Early Periodic Screening, Diagnosis, and Treatment (EPSDT) Program, elimination of 1.5 FTE in the Community Immunization Program, and ongoing support for an additional 1.0 FTE in the Tuberculosis Control and Elimination Program. The local treatment and contact investigation activities resulting from significant growth in suspected tuberculosis cases in Weld County are projected to exceed traditionally available resource allocations. The division's 2003 budget proposal requests ongoing support of an additional 1.0 FTE of staff dedicated to activities related to the control and elimination of tuberculosis. It is anticipated that new federal emergency preparedness funding will help offset the cost to maintain this FTE; however, even with this recommendation, the net effect on nursing personnel is a reduction of 1.3 FTE from 2002 levels. The projected decrease in supply costs of $19,819 results largely from the elimination of the Community Immunization Project and the downsizing of the EPSDT program. The decrease in Purchased Services for 2003 is due to the overall decrease in FTE's. Fixed charges are projected to increase as a result of changes in administrative costs. The Division of Community Health Services forecasts revenue increases of $23,175 for 2003, largely as a result of the department's receipt of a Preventive Services Block Grant,and improved cost recovery for expenses related to operating the International Travel Clinic. The department's Health Promotion Section provides community organizational and educational services in the areas of adolescent pregnancy prevention, injury prevention, and chronic and communicable disease prevention. The Health Promotion Section also conducts community health needs assessments in Weld County. Overall, the projected change in net county cost for Health Promotion activities is a decrease of$14,246 for 2003. While Personnel Services is projected to increase by $71,688, revenue to the Health Promotion Section is anticipated to increase by $102,740. The increase in personnel expenses requested for 2003 results from a variety of factors including: an anticipated 4% cost-of-living salary adjustment, the return of salary expense to an approved part-time HIV educator position, the expansion of a tobacco prevention/cessation educator position by 0.25 FTE, and promotions in other positions within this section of the department. In addition,even though the position is not new,salary expense related to abstinence education returns in the 2003 recommended budget and contributes to the increase in Personnel Services of $71,688 despite a net decrease of 0.18 in FTE for the section as a whole. Supply expense is projected to decrease by$6,155. Purchased Services are anticipated to increase over 2002 by$6,782, due primarily to increased contract services to develop and conduct a community resource survey for emergency preparedness. Fixed Charges are projected to increase by$16,179 related to changes in the Administration Services Division. The Environmental Health Services Division works to improve the quality of life for all county residents by requiring safe,healthful,and comfortable living and working conditions and by striving to enhance the individual's total environmental well-being. Services provided by the division include technical assistance and consultation, monitoring and sampling, inspection and enforcement, and education and planning activities. The division operates a laboratory that assists in the detection, prevention, control, and study of communicable diseases. The division's request for 2003 is $1,787,504. This represents a decrease in gross county costs of $16,421 from 2002. This decrease in cost is mostly the result of decreases in Personnel Services ($31,020) resulting from an overall reduction of 2.25 FTE in the division. This net reduction in personnel costs is projected, even when anticipated cost-of-living increases and upgrades to four positions are factored into the 293 division's requests. The FTE reduction results from the non-renewal of a contract with the Colorado Department of Human Services for home daycare inspection(-1.5 FTE)and the reduction in force of the waste education and recycling outreach position (-0.75) as a result of the loss of state per capita support. The Supplies request represents an increase of$1,056, primarily due to higher maintenance fees for the laboratory software and additional supplies for anticipated growth in the number of laboratory specimens processed and tested. Purchased Services expenses are projected to increase in 2003 by $16,330. This is due mainly to projected increases in disposal expenses in the continually growing Household Hazardous Waste program. Fixed Charges for the division are projected to increase by $2,413 related to changes in the Administration Services budget. The division anticipates generating $1,253,563 in revenue during 2003. Overall, this is a $34,803 decrease from revenue anticipated in 2002, despite foregoing home daycare grant revenues of approximately$82,000. The offsetting increases result primarily from improved cost recovery in the septic permits program ($10,000), and new federal funding for emergency preparedness activities($29,286). Although not shown in this budget,the Department of Planning Services in the General Fund has increased revenues $50,000 as a partial recovery of Environmental Health Services costs associated with staff review of land use cases. The Department of Public Health and Environment has submitted a very responsible budget recommendation for 2003 despite a slowing economy in Colorado and the loss of state support for local and regional public health activities. The department has responded quickly in an effort to balance the delivery of broad-based, quality services to the residents of Weld County with the need to operate in an environment of constrained resources. With heightened demands and expectations for a more competent and ready workforce prepared to respond to unknown bioterrorist emergencies, it is increasingly important that Weld County be able to recruit well educated and experienced staff and protect the investment it will make in developing this most important of resources - - people. 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W W ® w M7 JJ LuJ < a ZZ W IYCLP j 5 < < < 1- w a00zzzzww » > o * z 000000000000 H � 03- .- 000000000 Z N N M CO CO M V V 0) O) O O O V V V V V V V V V N N OOi 0 U Qp Z O N N M Cl CO CO CO CO N M co O D V) co U) to U) O U) U) to U) in t0 LL N N N N N N N N N N N N 297 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: SUMMARY-- All Departments -- Fund 2500 DEPARTMENT DESCRIPTION: See individual units. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $3,362,854 $3,691,968 $3,854,086 $3,854,086 Supplies 298,036 306,013 278,495 278,495 Purchased Services 874,891 1,040,542 1,070,175 1,070,175 Fixed Charges 566,461 602,110 646,481 646,481 Contra Expense -530,990 -601,251 -645,794 -645,794 Capital 456,410 5,200 0 0 Gross County Cost $5,027,662 $5,044,582 $5,203,443 $5,203,443 Revenue 4,158,462 3,241,793 3,208,648 3,208,648 Net County Cost $869,200 $1,802,789 $1,994,795 $1,994,795 Budget Positions 76.15 , 83.17 78.94 78.94 SUMMARY OF CHANGES: See individual budget units. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County;and 4)To develop programs that address the major public health issues within the county. 298 HEALTH FUND SUMMARY ALL DEPARTMENTS (CONTINUED) FUND 2500 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs: See individual budget units Efficiency Measures (based on population of 180.000): FTE's per 10,000/capita 4.23 4.62 4.39 Per capita cost (county support) $4.82 $10.02 $11.08 Effectiveness Measures (desired results) See individual budget units. FINANCE/ADMINISTRATION RECOMMENDATION: See individual budget units. BOARD ACTION: See individual budget units. 299 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Non-Program Revenue -- 2500-4110 DEPARTMENT DESCRIPTION: Non-program revenues from the State per capita health funds. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 0 $ 0 $ 0 $ 0 Supplies 0 0 0 0 Purchased Services 0 0 0 0 Fixed Charges 0 0 0 0 Capital 0 0 0 0 Gross County Cost $ 0 $ 0 $ 0 $ 0 Revenue 218,036 253,257 126,500 126,500 Net County Cost $ -218,036 $ -253,257 $ -126,500 $ -126,500 Budget Positions -- -- -- -- SUMMARY OF CHANGES: Per capita revenue from the Colorado Department of Public Health and Environment is projected to decrease by $126,757 for FY 2003, compared to the budgeted amount for FY 2002. The full amount was vetoed by the Governor for the State of Colorado's budget for fiscal year July 1, 2002, through June 30, 2003. It is anticipated the Legislature will restore funding in the next fiscal year,which will begin July 1,2003. Therefore,only approximately one-half of the FY 2003 amount is being submitted as a budget request. OBJECTIVES: 1)To provide preventive health care services to the citizens of Weld County; 2) To monitor and protect the environment of Weld County; 3) To provide surveillance of and intervention in developing health problems within the population of Weld County; 4) To develop programs that address the major public health issues within the county. 300 HEALTH DEPARTMENT NON-PROGRAM REVENUE (CONTINUED) 2500-4110 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs See individual budget units Efficiency Measures Per capita cost (county support) $1.36 $1.41' $0.72 Effectiveness Measures (desired results) See individual budget units * Before Governor veto of Per Capita funding. FINANCE/ADMINISTRATION RECOMMENDATION: Recommend approval. Concur with department's optimism that the per capita amount will be restored in the State's 2004 FY,therefore, 50% should be budgeted. In the event the per capita funding is not restored, the Board indicated when the veto was done in June of this year, that the county would backfill one year only, and if the funds were not restored, corresponding cuts would be made in June, 2003. BOARD ACTION: 301 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Administration -- 2500-41100 DEPARTMENT DESCRIPTION: Overall administration of Department of Public Health and Environment, including personnel, fiscal management, data and records management, procurement and facilities management. The Director is the official registrar of vital statistics for Weld County. Records of births and deaths that occur in Weld County are kept and certified copies are available upon request from the deputy registrar. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 334,379 $ 366,726 $ 406,339 $ 406,339 Supplies 22,668 14,650 12,050 12,050 Purchased Services 321,089 354,775 364,905 364,905 Fixed Charges 371 100 0 0 Contra Expense -530,990 -601,251 -645,794 -645,794 Capital 0 0 0 0 Gross County Cost $ 147,517 $ 135,000 $ 137,500 $ 137,500 Revenue 2,031,297 135,000 137,500 137,500 Net County Cost $ -1,883,780 $ 0 $ 0 $ 0 Budget Positions 7 7.5 7.0 7.0 SUMMARY OF CHANGES: The increase of $39,613 above the current budget in Personnel Services is the net result of the proposed 4% cost-of-living salary increase, a proposed upgrading of the Office Manager/Coordinator position, increasing the Department Head from three-quarter time to full-time, and the elimination of the half-time Health Planner position approved in the 2002 budget. Requested supplies are decreased by $2,600 based on actual 2001 expenditures, plus the elimination of budgeted software and other supplies for the Health Planner position. Purchased services increased by $10,130 to cover the increased cost of data processing and telephone services. Fixed charges decreased by $100 as the costs associated with renting pagers were moved to purchased services. Revenue for the issuance of certified copies of birth and death records is projected to increase by $2,500. 302 HEALTH ADMINISTRATION (CONTINUED) 2500-41100 OBJECTIVES: 1) Issue birth and death certificates; 2) Provide fiscal, personnel and general management support to Environmental Protection, and Community Health Services and Health Promotion. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Issuance of Birth and Death Certificates 15,265 16,000 16,350 Efficient Measures FTE's per 10,000/capita (Based on population of 180,000) .438 .389 .389 Per capita cost (county support). Included in other divisions as overhead expense. 0 0 0 Effectiveness Measures !desired results) Increase number of certified copies of birth and death records issued from the South Weld site. FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested, except the promotion of the Office Manager/Coordinator to Director of Administrative Services ($2,050). It is agreed that the incumbent of this position does a great job for the department; however, this position was just reclassified in 2000 from grade 30 to grade 40, when a comprehensive study was done on all Office Manger positions in the county. It is currently at the highest level the county offers for high-level administrative assistant type positions. Each department within the county has its own"complexity of responsibilities"and could make the same argument put forth for this upgrade. Personnel and Finance both do not recommend the creation of a title of Director of Administrative Services within a department. That role is part of the department head's duties, and could give the impression to the public of creating a larger bureaucracy. The Heath Planner position was eliminated with the per capita funding cutbacks in mid-2002. BOARD ACTION: 303 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Health Promotion -- 2520-41210 DEPARTMENT DESCRIPTION: Provides community organizational and educational services in the areas of adolescent pregnancy prevention, injury prevention, and chronic and communicable disease prevention. The Health Promotion Division also conducts community needs assessments in Weld County. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 269,642 $ 277,266 $ 348,953 $ 348,953 Supplies 18,637 23,300 17,145 17,145 Purchased Services 101,987 115,802 122,584 122,584 Fixed Charges 50,638 50,529 66,708 66,708 Capital 0 0 0 0 Gross County Cost $ 440,904 $ 466,897 $ 555,390 $ 555,390 Revenue 259,766 248,025 350,765 350,765 Net County Cost $ 181,138 $ 218,872 $ 204,625 $ 204,625 Budget Positions 6.05 7.98 7.80 7.80 SUMMARY OF CHANGES: The Health Promotion team lost a .30 Health Education Specialist position and the grant funding. There was an offsetting addition of .13 FTE for a nutrition and fitness grant. Fifty percent of the Tobacco Coordinator's position was upgraded to a supervisory position, and funding for the Abstinence coordinator's position has been restored with TANF funding. The requests includes position upgrades discussed below in the Recommendation Section. With these changes, annual salary costs will increase by $71,688. Supplies decreased by$6,155, which includes computer equipment and other minor small items of equipment which were requested. Purchased services will increase $6,782 due to an increase in contract services for assistance developing and implementing a community resource survey for emergency preparedness. Overhead has increased by$16,179. Revenue is expected to increase by $102,740 from the Tobacco, Abstinence (TANF), and Emergency Response grants. 304 HEALTH PROMOTION (CONTINUED) 2500-4121 OBJECTIVES: 1) Provide best practices for health promotion and support for identifying and implementing population based programs that promote positive human development. 2) Promote healthy lifestyles through community planning efforts, including a resource/needs assessment. 3) Provide positive health communication to the public as a liaison with the media. 4) Provide science based resources to the community, schools, and agencies on tobacco, HIV/STI,abstinence, injury prevention, cancer prevention, nutrition and fitness. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Number of adults/youth attending 31,660 10,000 30,000 programs Number of AV materials checked out 1,500 1,040 1,600 Efficiency Measures FTE's per 10,000/capita .43 .58 .43 Per capita cost (county support) $1.13 $1.23 $1.13 Effectiveness Measures Reduction in motor vehicle fatalities 39 (2000) 52 36 Reduction in teen birth rate for 10-17 yr 18.2/1000 19/1000 18.4/1000 Increase public health communication 48 96 120 events FINANCE/ADMINISTRATIONRECOMMENDATION: The budget is recommended as requested, except the reclassification of one Health Educator Supervisor position to grade 42 in order to have parity within the Health Department. The comparison is to Environmental Health Supervisors, which were upgraded in 2000 based upon job market surveys. Environmental health professionals and nursing professionals are two different professional fields and salary markets,and just because they are in the same department does not justify parity in pay. Instead, it is recommended that this supervisor be upgraded from grade 39 to grade 40 to be aligned with Nursing Supervisors. The requested addition of pro-rated benefits for a .5 FTE Health Educator III is recommended. BOARD ACTION: 305 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Community Health Services -- 2530-41300 DEPARTMENT DESCRIPTION: Holds clinics for immunizations, family planning, international travel health, and Tuberculosis. Provides immunizations, screening, counseling, communicable disease surveillance, containment, treatment, and teaching. Home visits for health promotion, evaluation, health assessment, and community activities. ACTUAL BUDGETED REQUESTED RECOMMEND RESOURCES LAST FY CURRENT FY NEXT FY NEXT FY Personnel Services $ 1,649,975 $ 1,836,201 $ 1,918,039 $ 1,918,039 Supplies 146,382 180,859 161,040 161,040 Purchased Services 221,528 289,927 286,318 286,318 Fixed Charges 320,016 331,774 357,652 357,652 Capital 15,505 0 0 0 Gross County Cost $ 2,353,406 $ 2,638,761 $ 2,723,049 $ 2,723,049 Revenue 1,264,064 1,317,145 1,340,320 1,340,320 Net County Cost $ 1,089,342 $ 1,321,616 $ 1,382,729 $ 1,382,729 Budget Positions 38.35 42.44 41.14 41.14 SUMMARY OF CHANGES: The Early Periodic Screening, Diagnosis, and Treatment Program (EPSDT) lost .8 FTE and the Community Immunization Project (CIP)was transitioned to another entity, for a loss 1.5 FTE. There are 2.3 FTE less, for a total of 40.14 FTE. The TB program is requesting an additional 1 FTE to continue the 2002 level of activity. This would result in 41.14 FTE requested for 2003. The request is 1.3 FTE less than the 2002 approved FTE. The position requests and upgrades are discussed in the Recommended Section. Costs for supplies decreased by$ 19,819. This is due to the loss of the Community Immunization Project and reduction in EPSDT services. A decrease of$3,609 in purchased services is attributed to the decrease in FTE. Revenue is expected to increase by $102,740 from the Tobacco, Abstinence(TANF),and Emergency Response grants. Request reflects increased administrative overhead of$25,878. Revenues are projected to increase by$23,175, due to$19,000 Preventive Block Grant, $1,700 increased EPSDT funding, and increasing fees for international travel clinic services. 306 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 OBJECTIVES: 1) To provide preventive and protective health services to the citizens of Weld County. 2) Continue program evaluation and on-going analysis of cost effective methods of providing health services. PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs 16,207 18,300 18,500 Efficiency Measures FTE's per 10,000/capita 2.2 2.35 2.28 Per capita cost (county support) $6.02 $7.34 7.68 Immunizations given 5,848 7,500 9,000 Medicaid Presumptive Eligibility 538 250 625 Family Services 7,756 6,045 5,400 Effectiveness Measures (desired results) 1. Fewer unintended pregnancies 2. Increased access to prenatal care in the first trimester 3. Evaluate barriers to accessing health care 4. Ensure provision of immunizations according to the state law FINANCE/ADMINISTRATION RECOMMENDATION: All service and supply line items are recommended as requested. The following are the recommendations concerning positions and upgrades: 1. Recommend promotion of Tuberculosis Nurse to Community Health Nurse III(CHN III) ($3,136). 2. Recommend creating one additional CHN III by promoting a CHN II ($2,235). 3. Do not recommend upgrading four CHN Supervisors to grade 42($11,581)in order to have parity within the Health Department. The comparison is to Environmental Health Supervisors,which were upgraded in 2000 based upon job market surveys. Environmental health professionals and nursing professionals are two different professional fields and salary markets, and just because they are in the same department does not justify parity in pay. 307 COMMUNITY HEALTH SERVICES (CONTINUED) 2500-41300 FINANCE/ADMINISTRATION RECOMMENDATION(Continued): 4. Recommend continuation of 0.5 FTE Tuberculosis Control Nurse($23,717),and 0.5 FTE Tuberculosis Outreach Worker($13,726)to maintain same level of service to control the growing threat of tuberculosis in the county. The positions associated with the tuberculosis control program are funded with Bioterrorism and Emergency Preparedness grant funding. BOARD ACTION: 308 BUDGET UNIT REQUEST SUMMARY AGENCY/DEPARTMENT NAME: DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT BUDGET UNIT TITLE AND NUMBER: Environmental Health Services -- 2560-41400 DEPARTMENT DESCRIPTION: Serves to improve the quality of life for all county residents by requiring safe, healthful, and comfortable living and working conditions and by striving to enhance the individual's total environmental well-being. Services include technical assistance and consultation, monitoring and sampling, inspection and enforcement, education and planning activities. The laboratory purpose is the prevention and control of communicable diseases and the epidemiological study of disease. i .; F„ 3 ACTuA u BUDGETED REQUESTED RECOMMEND RESOURCES . '` Ll1SrT, CURRENT FY NEXT FY . NEXT FY Personnel Services $ 1,108,858 $ 1,211,775 $ 1,180,755 $ 1,180,755 Supplies 110,350 87,204 88,260 88,260 Purchased Services 230,288 280,038 296,368 296,368 Fixed Charges 195,436 219,708 222,121 222,121 Capital 0 5,200 0 0 Gross County Cost $ 1,644,932 $ 1,803,925 $ 1,787,504 $ 1,787,504 Revenue 603,335 1,288,366 1,253,563 1,253,563 Net County Cost $ 1,041,597 $ 515,559 $ 533,941 $ 533,941 Budget Positions 25.00 25.25 23.00 23.00 SUMMARY OF CHANGES: The division has downsized by 2.25 FTE. This decrease is due to the non-renewal of the contract with the Colorado Department of Human Services (1.5 FTE) and the reduction in force of the Waste Education and Recycling Outreach position (.75 FTE). The downsize of FTE has resulted in a request for funding that is 3% less than our 2002 request, despite requesting upgrades to 4 positions and inclusion of a 4% cost-of-living increase. 309 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 SUMMARY OF CHANGES(CONTINUED): The division is requesting $88,260 for supplies, which is up $1,056. The increase is primarily due to maintenance fees for laboratory software ($1,200) and supplies for anticipated growth in the number of laboratory samples being processed. Except for the continued growth in the Household Hazardous Waste(HHW)program,the request for services has decreased;however,it is expected that the waste collected at the HHW sites will continue to increase at 20% per year. Therefore, the division is requesting a $22,000 increase for the disposal of Household Hazardous Waste. This results in an overall increase in our request for services by approximately$16,330. Fixed charges have increased by approximately$2,413. This increase is due to the increased cost of overhead. There are no requests for capital equipment included in the 2003 budget. The anticipated revenue in 2003 is down $34,803, despite turning back the Daycare Program with revenues of $82,000. The offsetting increases are primarily due to full cost recovery of septic permits ($10,000), and federal funding for emergency preparedness ($29,286). Although not shown in this budget the Department of Planning Services in the General Fund has increased revenues by$50,000 for the partial recovery of costs for Environmental Health staff review of land use cases. OBJECTIVES: 1)To minimize the risk and rate of transmission of communicable diseases in Weld County; 2) To minimize the environmental impacts from waste disposal and work to provide recycling and waste diversion opportunities; 3)To protect water quality;4)To maintain and improve our level of service in response to growth in the County by optimizing technology and efficiency; 5)To be prepared and effectively respond to environmental and public health emergencies; 6)To protect air quality in Weld County; 7)To pork cooperatively with the public through outreach and education to reduce negative environmental impacts; 8)To minimize rural-urban conflicts through environmental planning, communication, and service; 9) To maintain and expand community partnerships to maximize resources for solutions to public health issues; 10) To effectively communicate internally and externally to provide optimum service to our clients. 310 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 PERFORMANCE MEASURES ACTUAL ESTIMATED PROJECTED Work Outputs Field Activities (inspection, complaints, investigations, etc.) 7,010 6,900 6,900 Laboratory analyses (medical, drinking water, waste water samples, etc.) 35,550 36,000 36,000* Efficiency Measures FTE's per 10,000/capita 1.38 1.32 1.27 I Per capita cost (county support) 2.29 2.71 2.97 Effectiveness Measures Fewer illnesses from communicable diseases Minimized environmental impacts from waste disposal and waste facilities Improved water quality Improved efficiency and use of technology Effective response to environmental or public health emergencies Improved air quality. Fewer environmental impacts Minimized rural-urban conflicts Expanded community partnerships that result in improved resources for solutions to public health issues Improved service to external and internal customers *Figure may increase significantly in the event the laboratory is upgraded to handle and process samples that may be associated with bioterrorism activities. 311 ENVIRONMENTAL HEALTH SERVICES (CONTINUED) 2500-41400 FINANCE/ADMINISTRATION RECOMMENDATION: The budget is recommended as requested. The following recommendations are made regarding the four position upgrade requests. All of the upgrades are paid for and are a result of expanded duties due to the Bioterrorism and Emergency Preparedness grant, except the upgrade of the Environmental Health (EH) Education Specialist position. 1. Approve the promotion of the EH Supervisor(Grade 42) to Laboratory Director (Grade 47) due to the upgrade of the department's laboratory to CDC Level B status, which adds critical new responsibilities to the current position ($2,292). 2. Approve pay adjustment of EH Laboratory Medical Technologist from Grade 35 to Grade 37, due to upgrade of the department's laboratory to CDC Level B status ($2,642). 3. Approve creation of additional EH Supervisor position by reclassifying EH Special III due to Bioterrorism and Emergency Preparedness grant adding responsibilities to the position ($4,090). 4. Promote EH Health Education Special Ito II, Grade 34 ($1,799) due to added responsibilities and internal pay parity. BOARD ACTION: 312 Hello