HomeMy WebLinkAbout20021761.tiff RESOLUTION
RE: APPROVE TASK ORDER FOR BIOTERRORISM RESPONSE AND AUTHORIZE
CHAIR TO SIGN
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, the Board has been presented with a Task Order for Bioterrorism
Response between the County of Weld, State of Colorado, by and through the Board of County
Commissioners of Weld County, on behalf of the Weld County Department of Public Health and
Environment, and the Colorado Department of Public Health and Environment, commencing
upon full execution of said task order, and ending August 30, 2003, with further terms and
conditions being as stated in said task order, and
WHEREAS, after review, the Board deems it advisable to approve said task order, a
copy of which is attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Task Order for Bioterrorism Response between the County of
Weld, State of Colorado, by and through the Board of County Commissioners of Weld County,
on behalf of the Weld County Department of Public Health and Environment, and the Colorado
Department of Public Health and Environment be, and hereby is, approved.
BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized
to sign said task order.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 1st day of July, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
WE COU Y, OLORADO
ATTEST:atety
/ ��fr/�► ��
GI Vaa air
Weld County Clerk to' rek, c
861 e r' � ('
.�/ • David E. Long, Pro- em
BY:
Deputy Clerk to th kip % EXCUSED DATE OF SI NING (AYE)
M. J. Geile
AP D AS O t / &I>1
William H. Jerke
unty orney EXCUSED
Robert D. Masden
Date of signature: A/.s
2002-1761
er.' AIL HL0029
•
DEPARTMENT OR AGENCY NAME
COLORADO DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT
DEPARTMENT OR AGENCY NUMBER
• FHA
CONTRACT ROUTING NUMBER
03-00076
TASK ORDER
(Public Health Preparedness and Response for Bioterrorism)
This TASK ORDER is made this 1ST day of JULY,2002,by and between: the state of Colorado,acting by and
through the DEPARTMENT OF PUBLIC HEALTH AND ENVIRONMENT,whose address or principal place
of business is 4300 Cherry Creek Drive South,Denver,Colorado 80246,hereinafter referred to as"the State";
and,the BOARD OF COUNTY COMMISSIONERS OF WELD COUNTY(a political subdivision of the state
of Colorado),whose address or principal place of business is 915 10th Street,3rd Floor,Greeley,Colorado
80631,for the use and benefit of the Weld County Department of Public Health and Environment,whose
address or principal place of business is 1555 North 17th Avenue,Greeley,Colorado 80631,hereinafter referred
to as"the Contractor".
FACTUAL RECITALS
The United States Department of Health and Human Services,Centers for Disease Control and Prevention(CDC)
has awarded the State federal funds under Notice of Cooperative Agreement Award(NCAA) number
U90/CCU816827-03-2,to fund"Public Health Preparedness and Response for Bioterrorism"activities. (See,
Catalog of Federal Domestic Assistance(CFDA)number 93.283.) The NCAA is incorporated herein by this
reference,made a part hereof, and attached hereto as"Attachment A". The funds from this NCAA are intended to
assist the State to upgrade the ability of state and local public health agencies to prepare for,and respond to:
bioterrorism incidents,outbreaks of infectious disease,and other public health threats and emergencies. The
purposes for which the funds may be used include,but are not necessarily limited to: training personnel;recoupment
of those allowable costs incurred by a local health agency after September 11, 2001,but before the effective date of
this Task Order; and,the development and implementation of emergency preparedness plans, including developing
and implementing emergency epidemic preparedness plans required by the Colorado board of health. The State has
formulated a comprehensive State plan, with associated budgets,to distribute these funds to local health agencies.
Section 29-1-201,C.R.S. as amended,encourages governmental entities to contract with each other to the fullest
extent possible to provide any function,service, or facility lawfully authorized to each of the contracting
governmental entities. To this end,all state of Colorado contracts with its political subdivisions are exempt from the
state of Colorado's personnel rules and procurement.
As to the State,authority exists in the Law and Funds have been budgeted, appropriated,and otherwise made
available,and a sufficient uncommitted balance thereof remains available for subsequent encumbering and payment
in Fund Number(s)m Organizational Unit Code(s)3650,Appropriation Code(s)369,Program Code(s)9012,and
Object Code(s)5420 under Master Contract routing number 00 FAA 00008,and Contract Encumbrance Number
PO FHA EPI0300076. All required approvals, clearances, and coordination have been accomplished from and with
all appropriate agencies.
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NOW THEREFORE,in consideration of their mutual promises to each other,stated below,the parties hereto agree
as follows:
A. PERIOD OF PERFORMANCE AND TERMINATION. This Task Order is funded entirely with
federal funds. The State's liability for payment for all services rendered under this Task Order is
contingent upon the State's receipt of those federal funds. If the State does not receive all,or any part,of
the federal funds,then the State may immediately amend or terminate this Task Order without further
liability to the State. The underlying Cooperative Agreement authorizes the State to pay all allowable and
allocable costs that have been incurred from the effective date of that Cooperative Agreement. Therefore,
this Task Order is retroactive to the commencement date of the federal award under that Cooperative
Agreement.
The initial term of this Task Order shall begin as of the commencement date of the federal award and
continue through and including August 30,2003,unless sooner terminated by the parties pursuant to the
terms and conditions of this Task Order and the related Master Contract. The total term of this Task Order,
including any renewals or extensions hereof, may not exceed five(5)years.
B. SCOPE OF WORK. The Contractor, in accordance with the terms and conditions of the related Master
Contract and this Task Order,shall perform and complete, in a timely and satisfactory manner, all work
items described below.
1. The Contractor shall use all funds it receives from the State from the NCAA only for those
authorized purposes identified in the NCAA. These authorized purposes include,but are not
limited to:
A. Conducting planning activities to support the development of a work plan that is required
under the NCAA. Planning activities may include,but are not limited to:
• Travel of staff to attend pre-application workshops
• Contracts to support the development of the work plan
Staff time to develop the work plan
B. Developing and implementing critical benchmarks identified in the NCAA.
C. Reimbursement of urgent costs associated with bioterrorism response efforts that have
been incurred as a result of the events of September 11,2001,and in response to the
subsequent national anthrax events. Examples of these urgent costs include,but are not
limited to:
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• Conducting preparedness planning and assessment activities;
• Conducting epidemiologic investigations;
Improving laboratory capacities to include security issues;
• Developing health alert capabilities and sending health alerts;
• Developing and implementing emergency preparedness plans, including
emergency epidemic preparedness plans required by the Colorado board of
health
Supplemental training expenses related to the above activities
C. COMPENSATION.
1. In consideration for those services timely and satisfactorily performed by the Contractor under this
Task Order,the State shall cause to be paid to the Contractor a sum not to exceed NINETY ONE
THOUSAND SIX HUNDRED NINETEEN DOLLARS, ($91,619.00)for the initial term of
this Task Order. Of this total amount, 100 percent are identified as attributable to a funding
source of the federal government.
2. To receive compensation under this Task Order, the Contractor shall submit a signed invoice and
copies of receipts for applicable expenditures within sixty(60)calendar days of the end of the
billing period for which services were rendered. A sample invoice is incorporated herein by this
reference,made a part hereof, and attached hereto as"Attachment B". Invoices shall reference
the related Master Contract and this Task Order by their respective contract routing numbers. The
contract routing numbers are located on page one of these documents. As more fully defined in
the Cooperative Agreement, allowable and allocable expenses under this Task Order may include,
but are not limited to the items described in Part B. above. Invoices shall also indicate the
applicable performance dates, the names of payees;a brief description of the services performed
during the relevant performance dates; all expenditures incurred;and, the total reimbursement
requested by the Contractor under that invoice.Reimbursement shall be conditioned upon
affirmation by the State that all services were rendered by the Contractor in accordance with the
terms and conditions of this Task Order. Invoices shall be sent to:
Mark Estock
Mail Code DCEED-A 3
Colorado Department of Public Health and Environment
4300 Cherry Creek Drive South
Denver,CO 80246
(303)692-2039
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3. The State may prospectively increase or decrease the amount payable under this Task Order
through a"Task Order Change Order Letter". A sample letter is incorporated herein by this
reference,made a part hereof, and attached hereto as"Attachment C". To be effective,the Task
Order Change Order Letter must be: signed by the State and the Contractor,and,approved by the
State Controller or an authorized designee thereof. Additionally,the Task Order Change Order
Letter shall include the following information:
A. Identification of the related Master Contract and this Task Order by their respective
contract routing numbers and the affected paragraph number(s)of this Task Order;
B. The type(s)of service(s)increased or decreased and the new level of each service;
C. The amount of the increase or decrease in the level of funding for each service and the
new total financial obligation;
D. The intended effective date of the funding change;
E. A provision stating that the Task Order Change Order Letter shall not be valid until
approved the State Controller or such assistant as he may designate.
Upon proper execution and approval, the Task Order Change Order Letter shall become an
amendment to this Task Order. Except for the General and Special Provisions of this Master
Contract, and the Additional Provisions,if any, of this Task Order,the Task Order Change Order
Letter shall supersede this Task Order in the event of a conflict between the two. It is expressly
understood and agreed to by the parties that the task order change order letter process may be used
only for increased or decreased levels of funding,corresponding adjustments to service or program
levels,and any related budget line items. Any other changes to this Task Order,other than those
authorized by the task order renewal letter process described below,shall be made by a formal
amendment to this Task Order executed in accordance with the Fiscal Rules of the state of
Colorado.
If the Contractor agrees to and accepts the proposed change,then the Contractor shall execute and
return the Task Order Change Order Letter to the State by the date indicated in the Task Order
Change Order Letter. If the Contractor does not agree to and accept the proposed change,or fails
to timely return the partially executed Task Order Change Order Letter by the date indicated in the
Change Order Letter,then the State may,upon written notice to the Contractor, terminate this
Task Order twenty(20)calendar days after the return date indicated in the Change Order Letter
has passed. This written notice shall specify the effective date of termination of this Task Order.
In the event of termination under this clause,the parties shall not be relieved of their respective
duties and obligations under this Task Order until the effective date of termination has occurred.
Increases or decreases in the level of funding made through this task order change order letter
process during the initial or renewal terms of this Task Order may be made under the following
circumstances:
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r
F. If necessary to fully utilize appropriations of the state of Colorado and/or non-
appropriated federal grant awards;
G. Adjustments to reflect current year expenditures;
H. Supplemental appropriations,or non-appropriated federal funding changes resulting in an
increase or decrease in the amounts originally budgeted and available for the purposes of
this Task Order;
I. Closure of programs and/or termination of related contracts;
J. Delay or difficulty in implementing new programs or services; and,
K. Other special circumstances as deemed appropriate by the State
4. The State may renew this Task Order through a"Task Order Renewal Letter". A sample letter is
incorporated herein by this reference,made a part hereof,and attached hereto as"Attachment D".
To be effective,the Task Order Renewal Letter must be: signed by the State and the Contractor;
and,approved by the State Controller or an authorized designee thereof. Additionally,the Task
Order Renewal Letter shall include the following information:
A. Identification of this related Master Contract and this Task Order by their respective
contract routing numbers and the affected paragraph number(s)of the Task Order;
B. The type(s)of service(s)or program(s), if any, increased or decreased and the new level
of each service or program for the renewal term;
C. The amount of the increase or decrease, if any, in the level of funding for each service or
program and the new total financial obligation;
D. The intended effective date of the renewal;and,
E. A provision stating that the Task Order Renewal Letter shall not be valid until approved
by the State Controller or such assistant as he may designate.
Upon proper execution and approval,the Task Order Renewal Letter shall become an amendment
to this Task Order. Except for the General and Special Provisions of the Master Contract, and the
Additional Provisions,if any,of this Task Order,the Task Order Renewal Letter shall supersede
this Task Order in the event of a conflict between the two. It is expressly understood and agreed
to by the parties that the task order renewal letter process may be used only to: renew this Task
Order;increase or decrease levels of funding related to that renewal;make corresponding
adjustments to service or program levels,and,adjust any related budget line items. Any other
changes to this Task Order,other than those authorized by the change order letter process
described above,shall be made by a formal amendment to this Task Order executed in accordance
with the Fiscal Rules of the state of Colorado.
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If the Contractor agrees to and accepts the proposed renewal term,then the Contractor shall
execute and return the Task Order Renewal Letter to the State by the date indicated in the Task
Order Renewal Letter. If the Contractor does not agree to and accept the proposed renewal term,
or fails to timely return the partially executed Task Order Renewal Letter by the date indicated in
the Task Order Renewal Letter,then the State may,upon written notice to the Contractor,
terminate this Task Order twenty(20)calendar days after the return date indicated in the Task
Order Letter has passed. This written notice shall specify the effective date of termination of this
Task Order. In the event of termination under this clause,the parties shall not be relieved of their
respective duties and obligations under this Task Order until the effective date of termination has
occurred.
E. ATTACHMENTS. All attachments are incorporated herein by this reference and made a part hereof as if
fully set forth herein. In the event of any conflict or inconsistency between the terms of this Task Order
and those of any attachment hereto,the terms and conditions of this Task Order shall control.
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IN WITNESS WHEREOF,the parties hereto have executed this Task Order as of the day first above written.
CONTRACTOR: STATE:
BOARD OF COUNTY COMMISSIONERS STATE OF COLORADO
OF WELD COUNTY Bill Owens,Governor
(a political subdivision of the state of Colorado)
By: IL/.4& By:
Name: Glenn Vaa 07/01/2002) For theExecutiv Di ector
Title: Chair DEPARTMEN OF UBLIC
FEIN: 84-6000-81 9 HEALTH AND N RONMENT
ATTEST: PROGRAM APPROVAL:
(Seal) 1,f2)
By: By:
., • i iY. '�i\Y'-:1 1'' et 4
vf•:
Deputy Clerk to t
COLORADO DEPARTMENT OF LAW WELD COUNTY DEPARTMENT OF
OFFICE OF THE ATTORNEY GENERAL PUBLIC HEALTH
LS
A D 5 NVIRONMENT
Ken Salazar,Attorney General BY: ' HE"A1p \k I/a���
V V O
Mark E. Wallace, 0, MPH-Director
By: NOT REQUIRED
ALL CONTRACTS MUST BE APPROVED BY THE STATE CONTROLLER
CRS 24-30-202 requires that the State Controller approve all state contracts. This contract is not valid until
the State Controller,or such assistant as he may delegate,has signed it. The contractor is not authorized to
begin performance until the contract is signed and dated below.If performance begins prior to the date
below,the State of Colorado may not be obligated to pay for the goods and/or services provided.
STATE CONTROLLER:
By: i /. C - /.— 11,,->21.,_48 •i
Date: �/ 6j/6 a—
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02/15/2002 I .283 DEPARTV- �' OF HEALTH AHD -HUNAN. SERVICES
PUBLIC HEALTH SERVICE`_
4 SIPEgSEb13 AWARD NOTICE DATED CENTERS FOR DISEASE -COIflRQf, AN9 PREVENTION
.CEP-lilt ANY ADDITIONS OR RESTRICTIOHE 09/24/2001 h
AVIHSLY IMPOSED REMAIN IN EFFECT UNLESS SPECIFICALLY RESCINDED. NOTICE OF COOPERATIVE AGREEMENT
SFANT NO. 5. ADMINISTRATIVE CODES AUTHORIZATION (LEGISLATION/REGULATION)
L30/CCU816827-03-2 CCU90 PHS301(A)317(K)(1)(2)319 4241$024 A) .
_pea;
31 99 08/30/2004
THROUGH ATTACHMENT#
MOP THROUGH
08/30/2002
o
THROUGH
I. -:-LE OF PROJECT (OR PROGRAM)
PIBLIC HEALTH PREPAREDNESS AND RESPONSE FOR BIOTERRORISM _
I. WANTEE NAME AND ADDRESS 10. DIRECTOR OF PROJECT(PRDERAN OIRECTOR/PRINCIPAL INVESTIGATOR)
C3LORADO DEPT OF PUB HLTH & ENVIRON RICHARD E. HOFFMAN, MD, MPH
A;SOCIATE DIRECTOR CHIEF MED. OFFICER/STATE EPI .
4100 CHERRY CREEK DRIVE SOUTH 4300 CHERRY CREEK DR. , SOUTH, CO DOPHE
DENVER, CO 80246-1530 DENVER, CO 80246
.1. ,PPROVED BUDGET (EXCLUDES PHS DIRECT ASSISTANCE) 12. AWARD COMPUTATION FOR FINANCIAL ASSISTANCE
PIC;RANT FUNDS ONLY A. AMOUNT OF MS FINANCIAL ASSISTANCE (FROM 11.11) • 15,923,139
I wit PROJECT COSTS INCLUDING GRANT FUNDS AND ALL OTHER FINANCIAL PArICIPATIOM FROM T. LESS UMOILIGTFD SALAMCE OM PRIOR -UODET PERIODS..• 0
(P-ACE NUM[MI ON LINE) I C. LESS CUMULATIVE PRIOR MAIMS) THIS BUDGET PERIOD...• 1w347,373
D. AMOUNT OF FINANCIAL ASSIST.THIS ACTIONI• 14,575,766
.. SA-MIES AND DACES • 449,489 13. RECOMMENDED FUTURE SUPPORT (SUBJECT TO THE AVAILABILITY
PRICE BENEFITS • 72,107 OF FUNDS AND SATISFACTORY PROGRESS OF THE PROJECT)
•• TOTAL PERSONNEL COSTS i BUDGET TOTAL DIRECT BUDGET TOTAL DIRECT
521 ,596 TEARGE COSTS TEAR COSTS
I- C01O1LTANT COSTS - 0 A 4 0 D 0 0
'• EIMMERT 48,000 B. 5 0 E 0 •
SUNLIET - 11 ,588 O, u u F u u
•. ,RANEE 14,720
14. APPROVED DIRECT ASSISTANCE BUDGET (IN LIEU OF CASH)
I. ,A-CENT CANE-INPATIENT
016M
A. AMOUNT Of PM ASSISTANCE i V
• PA•MIT CARE-OUTPATIENT
0 E. LESS UNOBL1CAlED BALANCE FROM PRIOR BUDGET PERIODS..• 0
• ALIMATIONS AND RENOVATIONS - 0 C. LESS CUMULATIVE PRIOR AWARDS FROM THIS EUDGET PER1O0• 0
. R1«u 14'602,717 D. AMOUNT OF DIRECT ASSISTANCE THIS ACTION1$ •
• COI(IORTIUN/CONTRACTUAL COSTS 586,838 0
1. TIOSIEE RELATED EXPENSES 0 15. PROSRM INCOME SUBJECT TO 45 CFR PMT 74.SUNART F.OR 45 CFR 51.25.
SHALL TE USED IN ACCEPTANCE WITH ONE OF 111E FOLLOWING ALTERNATIVES.
1. twat STIPENDS 0 (SELECT ONE AND PUT LETTER IN BOX.)
.. T .:4EE TUITION AND FEES 0 A. DEDUCTION
• TWICE TRAVEL 0 B. ADDITIONAL COSTS
TOTAL DIRECT COSTS 0 15 .785.459 C. EATCNI"° le
. INLCECT COSTS ( 0 .00 5 OF SM/TADCI • 137,680 D. OTHER RESEAREH(ADD/DEDUCT OPTION)
). TOTAL APPROVED BUDGET • 15,923,139 1. OTHER (PEE REMARKS)
THIS AWARD If RASED ON AN APPLICATION OMITTED TO. AND AS APPROVED BY. THE PO5 ON
Sla FEE $ D THE MOVE TITLED PROJECT AND IS SUBJECT TO THE TERMS AND CONDITIONS INCORPORATED
EITHER DIRECTLY OR SY REFERENCE IN THE FOLLOMINOI
1. FES(-AL SNARE i A.THE GRANT PROGRAM LEGISLATION CITED MOVE. B.TNE GRANT PROGR AND AM REGULATION
• NOk''EDERAL SHARE • 15,923,139 CITED UNDEE MOVE.
•D P00SAGGRRIMEM POLLIICYESTAATEEMENT`INCLUDING IUD NG ADDENDA INFEFFECTB SDOFELON
TNE
0 BEGINNING DATE OF THE BUDGET PERIOD. E.45 CFR PART 74 OR 45 CFR PART 92 AS
APPLICABLE. IN ME EVENT THERE ARE CONFLICTING OR OTMERNISE INCONSISTENT POLICIES
APPLICMLE TO THE GRANT, THE MOVE ORDER OF PRECEDENCE SMALL PREVAIL. ACCEPTANCE
OF THE GRANT TERNS AND CONDITIONS If ACKNOWLEDGED EY THE GRANTEE MIEN FUNDS ARE
DRAWN OR OTHERWISE OBTAINED FRON THE GRANT PAYMENT SYSTEN.
Nom••••••• IVINLR IkMM1 AMU TTTTTTDNY AIININLU - _lies .X-ion-
SPONSOR: NATIONAL CENTER FOR INFECTIOUS DISEASES
*IDC RATE BASE: SEE ATTACHED
M, I(SI T ) MIRA C. BENSON GRANTS(TMANf%GEMENT . OFFICER
.7. ;•J. CLASS. .51 Ile- CRS.EIN: 1-8-41164-4739"A4 II,. LIST p('[(r ,
9 s.-CV-01.21b2
r
FY-CAN N DOCUMENT NO. ADMINISTRATIVE CODE ANT.ACTIDH FIN:ASO} ` AIIT.ACTI(ID GIR.MGL
4.A02-82136 02-9213367 B. CCU816827 c. CCU90 D. 13,540,329 E.
1..02-92156 02-9213368 B. CCU816827 c. CCU90 D. 1 ,035,437 E•
2.A D. C.
Mt t :)-I CREV.7/,2) (MODIFIED CDC VERSION 11/92)
4 ' Y
• )
Y
PHS-5152-1 (CONTINUED)
A ISSUED • 02/15/2002
RANT NO : U90/CCU816827-03-2
- APPROVAL LIST NO: CO-012-B02
FY CAN DOCUMENT NO. ADM.CODE FIN.ASST DIR.ASST
DIRECT ASSISTANCE BUDGET:
_saa smam
PERSONAL SERVICE: 0
TRAVEL 0
VACCINE 0
OTHER SERVICE : 0
NOTICE OF COOPERATIVE PAGE 2 of 7 `` DATE ISSUED S I 5 2011
AGREEMENT AWARD AWARD NO.
(Continuation Sheet) U90/CCU816827-03-2
NOTE 1: SUPPLEMENTAL FUNDS
The following table indicates suggested funding amounts available by focus area.
Projects may move funding from one focus area to another to adequately address
project needs and satisfy required recipient activities identified in the attached
guidance. This amount is based on a formula which includes a base funding
amount of S5,000,000 plus a per capita amount of approximately S2.23.
Focus Area A $2,915,153.00
Focus Area B $2,915,153.00
Focus Area C S1,894,850.00
Focus Area D $0.00
Focus Area E S1,749,092.00
Focus Area F $728,788.00
Focus Area G . $1,457,577.00
First Allocation $2,915,153.00
•
TOTAL AWARD $14,575,766.00
To ensure projects have immediate access to funds to support bioterrorism
preparedness and response efforts,20% of the total award$2,915,153 is
immediately available to be used to support the following activities. All efforts
associated with the use of these monies must adhere to the original scope of work
as outlined in the 99051 Program Announcement.
The submitted work plan must identify how all funds(100%) are programmed
by focus area.
Up to half of the initial award may be used to:
• Support the development of the work plan required for these supplemental
monies including:
• Travel of staff to attend pre-application workshops
• Contracts to support development of the work plan
• Staff time to develop the plan
The remaining amount of the initial award should be used to:
• Support development and implementation of critical benchmarks identified in Note
3 below, and
• Cover urgent costs associated with bioterrorism response efforts that have been
S2-
ens-S12
7ev. 6 82
NOTICE OF COOPEIRcATIVE PAGE $.of 7 I DATE ISSUED ne 1 Ems
AGREEMENT AWARD AWARD NO.
(Continuation Sheet) U90/CCU816827-03-2
incurred as a result of the events of September 11, 2001 and in response to the
subsequent national anthrax events. Examples of these costs include:
• Preparedness planning and assessment activities
• Epidemiologic investigations
• Laboratory capacities to include security issues
• Health alerting capacities
• Projects must consider costs incurred by local health departments and should
find an equitable way to distribute a portion of these funds.
NOTE 2: RESTRICTED FUNDS
Funds in the amount of S11,660,613 are restricted pending the receipt and
approval of the work plan.
NOTE 3: CRITICAL BENCHMARKS
As a condition of releasing the full amount of funds,the following benchmarks
are to be considered required critical activities and must be met and clearly
addressed in the work plan that is due 60 days after receipt of award(the
following table identifies the benchmark and required documentation needed to
satisfy the benchmark):
Critical Benchmark Required Documentation
1. Designate a Senior Public Health Description of Executive Director's duties.
Official within the State/local health (1-2 pages)
department,to serve as Executive Director
of the State Bioterrorism Preparedness and Curriculum vitae of the Executive Director.
Response Program. (Attachment A,Page 1)
Pas-5152-2
Rev. 6/e2
NOTICE OF C000
. chATIVE PAGE 4 of 7 DATE ISSUED Trots us
AGREEMENT AWARD AWARD NO.
(Continuation Sheet) U90/CCU816827-03-2
Critical Benchmark Required Documentation
2. Establish an advisory committee to A charter defining the mission and duties
include representatives from(included but of the Advisory Committee.(1-2 pages)
not limited to):
• State and local health The current roster of the Advisory
departments and Committee.
government;
• Emergency Management
Agencies;
• Emergency Medical
Services;
• Office of Rural Health;
• Police,fire department
and emergency rescue
workers and occupational
health workers;
• Other health care
providers,including
university, academic
medical and public •
health;
• Community health
centers;
• Red Cross and other
voluntary organizations;
and
• The hospital community
(to include Veterans
Affairs and military
hospitals.
(Attachment A,Page 1)
3.Prepare a timeline for assessment of A timeline that addresses how and when
emergency preparedness and response the recipient will complete this assessment.
capabilities related to bioterrorism,other (1-2 pages)
outbreaks of infectious disease and other
public health threats and emergencies with
a view to facilitating planning and setting
implementation priorities. (Attachment A,
Page 5)
PHS-5152-2
Rev. 6/82
NOTICE OF COOPEI.ATIVE PAGE 5 of 7 I \ _J$ATE ISSUED
AGREEMENT AWARD AWARD NO.
(Continuation Sheet) U90/CCU816827-03-2
Critical Benchmark Required Documentation
4. Prepare a timeline for assessment of A timeline that addresses how and when
statutes,regulation,and ordinances within the recipient will complete this assessment.
the state that provide for credentialing, (1-2 pages)
licensure, and delegation of authority for
executing emergency public health
measures, as well as special provisions for
the liability of healthcare personnel,in
coordination with adjacent states.
(Attachment A,Page 7)
5. Prepare a timeline for development of a A timeline that addresses how and when
state-wide plan for responding to incidents the recipient will complete this plan.(1-2
of bioterrorism,other infectious disease pages)
outbreaks,and other public health threats
and emergencies. (Appendix Al Page 2)
6. Prepare a timeline for development of A timeline that addresses how and when
regional plans for responding to incidents the recipient will complete this plan. (1-2
of bioterrorism,other infectious disease pages)
outbreaks,and other public health threats
and emergencies. (Attachment A,Page 2)
7. Develop an interim plan to receive and An interim plan that describes bow and
manage items from the National when the recipient will train staff to
Pharmaceutical Stockpile and other receive,distribute and mange critical
sources,including mass distribution of stockpile items.(2-3 pages)
antibiotics,vaccines,and medical materiel.
Within this interim plan,identify personnel
to be trained for these functions.
(Attachment A,Page 7)
& Prepare a timeline for developing a A timeline and interim plan that describes
system to receive and evaluate urgent how and when the recipient will establish
disease reports from all parts of your state this system.(1-2 pages)
and local public health jurisdictions on a
24-hour per day,7-day per week
(Attachment B,Page 2)
Pas-5152-2
Rev. 6/82
NOTICE OF COOPJRATIVE PAGE 6 of 7 t DATE ISSUED FEB 1 5 2
AGREEMENT AWARD AWARD NO.
(Continuation Sheet) U90/CCU816827-03-2
Critical Benchmark Required Documentation
9. Assess current epidemiological capacity A brief description of bow current
and prepare a time line for achieving the epidemiological capacity compares to the
goal of providing at least one goal.(1-2 pages)
epidemiologist for each Metropolitan
Statistical Area (MSA)within the state A timeline that addresses how and when
having a population greater than 500,000. the recipient will achieve the goal.(1-2
(Attachment B,Page 6) pages)
10. Prepare a timeline for ensuring A timeline that addresses how and when
effective working relationships and the recipient will ensure that these working
communication between Level A(clinical) relationships and communications among
laboratories and higher level laboratories laboratories and public health officials are
(i.e.,Level B and C laboratories). in place. (1-2 pages)
(Attachment C,Page 3)
11.Prepare a timeline for a plan that A timeline that addresses how and when
ensures that 90 percent of the population is the recipient will complete this plan. (1-2
covered by the Health Alert Network. pages)
(Attachment E,Page 1)
• 12. Prepare a timeline for development of a A timeline that addresses how and when
communications system that provides for a the recipient will complete this task.(1-2
24/7 flow of critical health information pages)
among hospital emergency departments,
state and local health officials, and law ,
enforcement officials. (Attachment E,Page
1)
13.Develop an interim plan for risk An interim plan for risk communication
communication and information and information dissemination to the
dissemination to educate the public public. (2-3 pages)
regarding exposure risks and effective
public response. (Attachement F,Page 1)
14. Prepare a timeline to assess training A timeline that addresses bow and when
needs-with special emphasis on emergency the recipient will complete this assessment.
department personnel,infectious disease (1-2 pages)
specialists,public health staff, and other
health care providers. (Attachment G,
Page 1)
PHS-5152-2
Rev. 6/82
•
NOTICE OF COOPEnATIVE PAGE 7 of 7 • DATE ISSUED ro is pit •
AGREEMENT AWARD AWARD NO.
(Continuation Sheet) U90/CCU816827-03-2
NOTE 4: ALL TERMS AND CONDITIONS REMAIN UNCHANGED AND IN FULL
EFFECT.
•
2118-5152-2
Rev. 6/82
ATTACHMENT
Colorado Department of
Public Health & Invoice No.
Environment
4300 Cherry Creek Drive South
Denver. Colorado 80246-1530 INVOICE
Agency Date
6/13/2002
Address Order No.
City State ZIP Rep
Phone FOB
Qty 9-11 Related Training Regulations TOTAL
$ - $ - $
SubTotal $0.00
- TOTAL - -- I $0.00
Office Use Only
Insert Fine Print Here
Insert Farewell Statement Here
r ,
ATTACHMENT ft 0-
STATE OF COLORADO
Bill Owens, Governor
lane E. Norton, Executive Director „r 93(043
Dedicated to protecting and improving the health and environment of the people of Colorado hev O
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division
Denver,Colorado 80246-1530 8100 Lowry Blvd. •
Phone(303)692-2000 Denver,Colorado 80230-6928 • tan*
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado of Public Health
http://www.cdphe.state.co.us and Environment
[Date]
**********Program
State Fiscal Year**** - ****, Task Order Change Order Letter Number**, Contract Routing Number**-*****
Pursuant to Part F_3.of the Master Contract with contract routing number**-*****and paragraph**of the Task
Order with contract routing number**-*****and contract encumbrance number PO *** **********,(as amended
by Task Order Renewal Letter **, contract routing number**-*****,and/or Task Order Change Order Letter**
contract routing number*******, if any), hereinafter referred to as the AOriginal Task Order®(a copy of which is
attached hereto and by this reference incorporated herein and made a part hereof)between the State of Colorado,
Department of Public Health and Environment and Contractor=s Legal Name, the parties agree that the
maximum amount payable by the State for the eligible services referenced in paragraph** of the Original Task Order
for the term from********* **, ****,through********* ** ****, is increased/decreased by dollar amount
DOLLARS, ($*.**)for a new total financial obligation of the State of dollar amount DOLLARS, ($*.**)for that
term. The revised Scope of Work, which is attached hereto as AAttachment 1@,and the revised budget, which is
attached hereto as AAttachment 2cs,are incorporated herein by this reference and made a part hereof. The first
sentence in paragraph** of the Original Task Order is hereby modified accordingly. All other terms and conditions
of the Original Task Order are hereby reaffirmed. In accordance with section 24-30-202(1),C.R.S., as amended,the
effective date of this amendment is the date the State Controller approves this amendment..
Please sign, date, and return all ** originals of this Task Order Change Order Letter by********* **, ****,to the
attention of: ************ ************,Colorado Department of Public Health and Environment,4300
Cherry Creek Drive South,Denver,Colorado 80246,Mail Code: *******. One original of this Task Order
Change Order Letter will be returned to you when fully approved.
Contractor=s Legal Name STATE OF COLORADO
(legal type of entity) Bill Owens,Governor
By: By:
Name: For the Executive Director
Title: DEPARTMENT OF PUBLIC HEALTH
FEIN: AND ENVIRONMENT
APPROVALS:
FOR THE STATE CONTROLLER: PROGRAM:
Arthur L. Barnhart
By: By:
•
• - - ATTACHMENT#
STATE OF COLORADO
Bill Owens,Governor
Jane E.Norton,Executive Director 40F.CO
Dedicated to protecting and improving the health and environment of the people of Colorado aT
4300 Cherry Creek Dr.S. Laboratory and Radiation Services Division *+ y*
Denver,Colorado 80246-1530 8100 Lowry Blvd. • a,
Phone(303)692-2000 Denver,Colorado 80230-6928 re�e
TDD Line(303)691-7700 (303)692-3090 Colorado Department
Located in Glendale,Colorado of Public Health
http://www.cdphestate.caus and Environment
[Date]
**************Program
State Fiscal Year 20** - 20**, Task Order Renewal Letter Number**, Contract Routing Number**-****
Pursuant to Part F3.of the Master Contract with contract routing number******* and paragraph** of the Task Order with
contract routing number******* and contract encumbrance number PO *** **********,(as amended by Task Order
Renewal Letter **, contract routing number**-*****,and/or Task Order Change Order Letter**,contract routing number**-
*****, if any), hereinafter referred to as the AOriginal Task Order@(a copy of which is attached hereto and by this reference
incorporated herein and made a part hereof)between the State of Colorado,Department of Public Health and Environment
and Contractor's Legal Name, the parties agree that the maximum amount payable by the State for the eligible services
referenced in paragraph** of the Original Task Order for the renewal term from******* ** ****,through******* **, ****,
is increased/decreased by dollar amount DOLLARS,($*.**)for a new total financial obligation of the State of dollar
amount DOLLARS, ($*.**).The revised work plan, which is attached hereto as"Attachment *"and the revised budget,
which is attached hereto as"Attachment *", are incorporated herein by this reference and made a part hereof The first
sentence in paragraph **.of the Original Task Order is hereby modified accordingly. All other terms and conditions of the
Original Task Order are hereby reaffirmed. In accordance with section 24-30-202(1),C.R.S., as amended, the effective date of
this amendment is the date the State Controller approves this amendment.
Please sign,date, and return all 3 originals of this Task Order Renewal Letter by********* ****,to the attention of:
*****************,Colorado Department of Public Health and Environment,4300 Cherry Creek Drive South,
Denver,Colorado 80246,Mail Code: *******. One original of this Task Order Letter will be returned to you when fully
approved.
Contractor's Legal Name STATE OF COLORADO
(legal type of entity) Bill Owens,Governor
By: By:
Name: For the Executive Director
Title: DEPARTMENT OF PUBLIC HEALTH
FEIN: AND ENVIRONMENT
APPROVALS:
FOR THE STATE CONTROLLER: PROGRAM:
Arthur L.Barnhart
By: By:
Memorandum
I TO: Glen Vaad, Chair
Board of County Commissioners
0 • FROM: Mark E. Wallace, MD, MPH, Director
COLORADO Department of Public Health and
Environment ilkaI �,)61(,
DATE: June 26, 2002
SUBJECT: Bioterrorism Task Order
Enclosed for Board review and approval is the Bioterrorism Task Order which if approved will
become part of the Master Contract between the Colorado Department of Public Health and
Environment (CDPHE) and Weld County.
The United States Department of Health and Human Services, Centers for Disease Control and
Prevention (CDC) has awarded the State of Colorado federal funds under a notice of cooperative
agreement award to fund"Public Health Preparedness and Response for Bioterrorism" activities.
These funds are intended to upgrade the ability of state and local public health agencies to
prepare and respond to the following:
• Bioterrorism incidents
• Outbreaks of infectious disease
• Other public health threats and emergencies.
These funds may be used for, but are not necessarily limited to,training personnel; recoupment
of those allowable costs incurred after September 11, 2001; and the development and
implementation of emergency preparedness plans.
This task order establishes Weld County's allocation of the funding for bioterrorism activities as
$91,619 for the initial term commencing on the date of the federal award and continuing through
August 30, 2003.
I recommend your approval of this task order.
Enclosure
20x2 1761
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