HomeMy WebLinkAbout20023172.tiff MEMORANDUM
4A-ft4r; TO: Board of County Commissioners December 6, 2002
FROM: Donald D. Warden k*
COLORADO SUBJECT: E911 Surtax Authority
Attached for your review, please find copies of the documentation which authorizes establishment
of E911 emergency telephone service and collection of E911 surtax.
e'mot - 4,11/4- 2002-3172
ate-,
Kit DEPARTMENT OF FINANCE AND ADMINISTRATION
PHONE (303) 356-4000, EXT.4218
FAX. (303) 352-0242
915 10TH STREET
P.O. BOX 758
O GREELEY, COLORADO 80632
•
COLORADO
September 11, 1997
Linda Nguyen
Arthur Anderson
901 Main Street, Suite 5600
Dallas, TX 75202
Dear Ms. Nguyen:
Enclosed is the information you requested for Weld County's E911 fees. The cost for sending
the information is $1.25 per page or$25.00. Check should be payable to "Weld County" and
sent to my attention at the above address.
Exhibit A: Resolution approving the E911 Service.
Exhibit B: MOU regarding E911.
•
Exhibit C: Intergovernmental Agreement for E911.
Exhibit D: Model ordinance used by municipalities with Section 2 establishing 50 cent rate.
Exhibit E: Minutes of E911 Authority authorizing US West to start the surcharge.
Exhibit F: Letter to US West to start 50 cent surcharge.
Exhibit G: Letter telling where to remit surcharge.
Exhibit H: Resolution imposing surcharge.
If you have question please do not hesitate to contact me at 970-356-4000 Extension 4218.
Sorry about the delay in retrieving the information from our archive storage.
V tfuly your ,
Donald . arden
Finance and Administration
Kit a
DEPARTMENT OF FINANCE AND ADMINISTRATION
PHONE (303) 356-4000, EXT.4218
Ville.
FAX: (303) 352-0242
10TH STREET
P.O. BOX 758
C915
GREELEY, COLORADO 80632
COLORADO
April 16, 1997
Mike Delk
Sprint
Tax Department
903 East 104th Street
Kansas City, Missouri 64131
Dear Mr. Delk:
Enclosed please find the information requested for the Weld County E911 surcharge of 50
cents:
Exhibit A: Resolution approving the E911 Service.
Exhibit B: MOU regarding E911.
Exhibit C: Intergovernmental Agreement for E911.
Exhibit D: Model ordinance used by municipalities with Section 2 establishing 50 cent rate.
Exhibit E: Minutes of E911 Authority authorizing US West to start the surcharge.
Exhibit F: Letter to US West to start 50 cent surcharge.
Exhibit G: Letter telling where to remit surcharge.
Exhibit H: Resolution imposing surcharge.
If you have question please do not hesitate to contact me at 970-356-4000 Extension 4218.
Sorry about the delay in retrieving the information from our archive storage.
V tiluly you ,
Donald . arden
Finance and Administration
14
RESOLUTION -
RE: APPROVE INTERGOVERNMENTAL AGREEMENTS CONCERNING E911
EMERGENCY TELEPHONE SERVICE AND AUTHORIZE CHAIRMAN TO SIGN
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado, and `
WHEREAS , the Board has been presented with Intergovernmental
Agreements with various governmental agencies located within Weld
County concerning the establishment of E911 emergency telephone
service in Weld County, and 'N
WHEREAS, after review, the Board deems it advisable to
approve said Intergovernmental Agreements , copies of which are
attached hereto and incorporated herein by reference.
NOW, - THEREFORE, BE IT RESOLVED by the Board of County
Commissioners of Weld County, Colorado, that the Intergovernmental
Agreements with various governmental agencies located within Weld
County concerning establishment of E911 emergency telephone
service in Weld County be , and hereby are, approved.
BE IT FURTHER RESOLVED by the Board that the Chairman be, and
hereby is , authorized to sign said Intergovernmental Agreements .
The above and foregoing Resolution was , on motion duly made
and seconded, adopted by the following vote on the 23rd day of
May, A.D. , 1988 .
BOARD OF COUNTY COMMISSIONERS
ATTEST:'.' Te - J WE COUNTY, COLORADO
Weld County Clerk and Recorder A44 k 4 '
and Clerk to the Bo rd Gene R. Brantner, Chairman
C;; :y.i._.J! ZI
el
1.s ,/ A .) C.W. Kirby, Pr -Tem
eputy County lerk
o_c,O..
APPROVED TO FORM: Ja quel h s
•
I G 'i THk La`6y -
County Attorney :,_,:ti. .1.:. -
Frank Ydmag chi
Or'Ino° I ( Ca ern ,, -fi°-Ide '-ttc-4-1 880403
6 A , Li I B Ogee/7
MEMORANDUM OF UNDERSTANDING CONCERNING
INTERGOVERNMENTAL AGREEMENT
FOR ESTABLISHMENT OF THE WELD 911 EMERGENCY
TELEPHONE SERVICE AUTHORITY BOARD.
This `Memorandum of Understanding concerning the
intergovernmental agreement- regarding the establishment .of the , -
Weld 911 Emergency Telephone Service Authority Board, is made
and entered into as of the „23 day of /yf/.�y , 1988 ,
by and between the County of Weld and the City oI Greeley.
WHEREAS , it is the intent of the parties to install an
enhanced 911 system to provide improved response capabilities
to jurisdictions for public safety by establishing the "Weld
911 Emergency Telephone Service Authority Board" , and
WHEREAS, both parties wish to support an amendment to the
intergovernmental agreement establishing the "Weld 911 Emergency
Telephone Service Authority Board" to reduce the membership from
seven members to five members.
•
NOW, THEREFORE , in consideration of the mutual covenant
hereinafter contained, the parties agree as follows :
Both parties agree tc support an amendment to Section III
of the Intergovernmental Agreement for Establishment of. the
Weld 911 Emergency Telephone Service Authority Board to reduce
the members from seven to five by the elimination of a
representative from emergency medical services and a member of
the Board of County Commissioners from the Board.
IN WITNESS WHEREOF, the parties hereto have caused their
representatives to affix their respective signatures hereto , as
of the day and year hereinafter set forth.
BOARD OF COUNTY COMMISSIONERS
WELD NTY, COLORADO
BY:
�L. Chairman
ATTEST: .N..v- tlinlCc
Weld County Clerk and Recorder
and Clerk to the Bo
eputy County C�erk
CITY GRE LEY -902/1-,B •X .€46-1.,&/4-
MWor \
ATTEST:
City of Greele Clerk •
O _31 :
City Clerk
EL-Xhik ' t C
INTERGOVERNMENTAL AGREEMENT FOR ESTABLISHMENT OF THE •
WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD
This AGREEMENT, made and entered into as of the 4th day
of November , 1987 by and between the undersigned County,
Municipal Corporations, and Special Districts
WITNESSETH:
WHEREAS, pursuant to Article 11 of Title 29 , C.R.S. , as
amended the undersigned County, Municipal Corporations , and
Special Districts are delegated the power to enter into
agreements for the purpose of providing 911 emergency telephone
service; and
WHEREAS, Part 2 of Article 1 of Title 29 , C.R.S. , as
amended, encourages and authorizes agreements of this nature;
and
WHEREAS, it would serve the public welfare and be in the
best interest of all of the undersigned County, Municipal
Corporations, and Special Districts to participate in the
organization, administration and common use of a central 911
emergency telephone service authority board; and
WHEREAS , the parties desire to enter into this
Intergovernmental Agreement for the following purposes: (1) to
establish a separate legal entity to be known as the "Weld 911
Emergency Telephone Service Authority Board" (hereinafter
referred to as the "Board" which shall be responsible for
administering the operation of the 911 emergency telephone
service program; and (2) to define the manner in which each of
the parties will participate in the Board; and
WHEREAS , it is the intent of the parties , as soon as it is
technically and financially feasible, to commence installation
of an enhanced 911 system which will include jurisdictions
currently not receiving 911 service and provide improved
response capability to those jurisdictions on the current
service.
NOW, THEREFORE, in consideration of the mutual covenants
hereinafter contained, the parties agree as follows:
I . DEFINITIONS
The definitions for the terms "911 emergency telephone
charge" , "911 emergency telephone service" , "exchange access
facilities" , "governing body" , "public agency" , "service
supplier" , "service user" , and "tariff rates" as used in this
Intergovernmental Agreement shall be the same as the definitions
Page 1 of 9 Pages 871393
provided for those terms in Section 29-11-101 , C.R.S . , as
amended.
II. GENERAL PROVISIONS
The parties hereby establish a separate legal entity to be
known as the "Weld 911 Emergency Telephone Service Authority
Board" (hereinafter referred to as the "Authority Board") which
shall be responsible for administering the operation of the 911
emergency telephone service program as described. The operation
of said 911 emergency telephone service shall be as herein set
forth.
III . WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD
The Authority Board 'shall consist of seven (7) members to
be selected in the following manner:
1 . One member shall be selected by the County
Commissioners to represent law enforcement from a list
of nominees submitted by cities and towns, except the
City of Greeley and City of Ft. Lupton, but each such
entity may submit no more than one nominee for each
vacancy;
2 . One member shall be selected by the County
Commissioners to represent fire protection services
from a list of nominees submitted by special districts
providing fire protection and municipal fire
departments, except the City of Greeley and City of
Ft. Lupton, but each such entity may submit no more
than one nominee for each vacancy;
3 . One member shall be selected by the County
Commissioners to represent emergency medical services;
4 . One member shall be selected from the City of Greeley
by the Greeley City Council;
5 . One member shall be selected from the City of Ft.
Lupton by the Ft. Lupton City Council;
6 . One member shall be selected from members of the Board
of County Commissioners by the Board of County
Commissioners;
7 . One member shall be selected by the County Sheriff.
8 . Members may be appointed to serve a consecutive term
on the Authority Board, but no member shall serve for
more than two (2) consecutive terms . The terms of all,
Page 2 of 9 Pages 871393
members shall be two (2) years and shall expire on the
second Tuesday of January.
9 . Nothing in this section shall preclude either the law
enforcement agencies or Special Districts and
municipalities providing fire protection from
determining by a simple majority vote of all those
nominating entities , the entities ' choice (s) for
appointment for the law enforcement and fire
protection positions . Upon written notification to
the County Commissioners of the majority' s choice (s)
for appointment, the County Commissioners shall make
the appointments in accordance with the majority' s
choice(s) .
IV. RULES AND REGULATIONS
The Authority Board may pass supplementary rules and
regulations as it deems necessary provided the supplementary
rules and regulations are in compliance with Articles 1 and 11
of Title 29 , C.R.S. , as amended, and this Intergovernmental
Agreement. The Authority Board shall not be in conflict nor
attempt to set operating procedures or policies for city, town,
fire protection district, fire department, police department,
sheriff department, or any county operated entity.
V. POWERS OF THE CORPORATION
The parties hereto agree that the Authority Board shall be
empowered with the authority to contract for the installation
and operation of an 911 emergency telephone service and may pay
such costs by collecting an emergency telephone charge for such
service in the service area which is within the jurisdiction and
authorized by this Intergovernmental Agreement and by ordinance
or resolution of the respective parties hereto. The Authority
Board is hereby authorized to collect an emergency telephone
charge as imposed by the governing bodies of the respective
parties in an amount not to exceed two percent (2%) of the
tariff rate in those portions of the service area for which 911
emergency telephone service is to be provided. The funds so
collected shall be spent solely to pay for the installation
costs and for the monthly recurring charges billed by the
service suppliers for the 911 emergency telephone service. The
funds so collected shall be credited to a cash fund separate and
apart from the general fund of any of the public agency parties
or the Authority Board under this Intergovernmental Agreement.
Any funds remaining in the account at years end shall be carried
over the the next succeeding year for the same purposes in
supplying 911 emergency telephone service. If the 911 emergency
telephone service is ever discontinued, any balance in the
account shall be transferred to the parties to the agreement, on
Page 3 of 9 Pages 871393
a proportionate basis , based on main telephone station access
lines within that agency' s jurisdictions.
In addition, the Authority Board may do any other act as
may be necessary for the provision of initial services and for
the continued operation of the 911 emergency telephone service
including, but not limited to, the ability to negotiate with
equipment vendors and service suppliers for the purpose of
obtaining the benefit of technological developments which the
Authority Board deems necessary to improve or enhance the
quality and efficiency of 911 service to be provided to the
users.
VI. TECHNICAL ADVISORY COMMITTEE
The Authority Board may create a technical committee from
entity representatives . The committee shall serve in an
advisory capacity to the Authority Board.
The committee shall make recommendations regarding the
design, equipment selection, installation, maintenance and
issues directly related to the continued operation of the 911
emergency telephone service . These recommendations shall be
based upon the needs of the entities hereto.
This committee has no authority to incur any expense nor
the commitment of any funds associated with the equipment costs,
installation costs , or any other costs related to the 911
emergency telephone service.
VII. BASIS FOR CONTRIBUTION AND CHARGES TO BE
IMPOSED BY THE AUTHORITY BOARD
The parties hereto agree that the basis for contribution
and charges to be imposed on "service users" shall be in
accordance with the provisions governing the same in Sections
29-11-101 et. seq. , C.R.S . , as amended. The parties agree that
the Authority Board may request from the service suppliers those
figures required to impose a contribution or service charge and
to make a determination of the contribution or service charge
based on those figures . The parties further agree whenever
those figures are required for any contribution or service
charge, the figures used shall be the most recent available at
the time such figures are needed, unless otherwise specified
herein.
VIII. 911 SYSTEM OPERATING COSTS
The monies paid into the Authority Board pursuant to the
emergency telephone charge shall be placed in a separate
designated cash fund with the County Treasurer and shall be paid
Page 4 of 9 Pages Of.S '9c,9
from said fund only for system operating costs. System
operating costs shall be defined as installation costs,
equipment costs, repair and maintenance costs , and for the
monthly recurring charges billed by the service suppliers of the
911 emergency telephone service.
No disbursement shall be made from the funds of the
Authority Board except by check or warrant and unless a verified
claim for services or commodities actually rendered or delivered
has been first submitted and approved for payment by the
Authority Board, said approval being evidenced by the President
and Secretary of said Authority Board, or by majority vote of
the Authority Board.
The Authority Board shall not borrow money nor shall it
approve any claims or incur any obligations for expenditures
unless there is sufficient anticipated unencumbered cash in the
appropriate fund, credited to the Authority Board, with which to
pay the same.
The County Treasurer may invest any monies paid into the
Authority Board fund only in accordance with any applicable laws
of the State of Colorado governing the investment of public
funds.
IX. BUDGET
The Authority Board shall prepare annually a budget in
accordance with the Local Government Budget Law of Colorado.
Each year in which the Authority Board believes funds for
operating costs in excess of revenues anticipated from the
emergency telephone charge are necessary, it shall prepare a
budget and submit a budget request to the Board of County
Commissioners by July 1 of each year that this Agreement is in
effect. The Board of County Commissioners shall consider
funding the budget request in the County' s annual appropriation.
Should funding from the Board of County Commissioners not
be forthcoming, or if any funding so provided shall be deemed
insufficient by the Authority Board, the Authority Board may
then present its request to the parties hereto who shall
consider the budget submitted and determine a basis for
contributing to the budget request at that time; however, no
party may be obligated for the payment of any monies in excess
of the funds generated by the uniform service charge without its
written approval.
X. BOOKS AND RECORDS
Weld County, under direction of the Authority Board, shall
maintain adequate and correct accounts of the Authority Board' s
Page 5 of 9 Pages 871393
funds , properties and business transactions, which accounts
shall be open to inspection at any reasonable time by the
parties hereto, their attorneys, or their agents. The County
shall cause to be conducted an annual audit, which audit shall
be conducted by an independent Certified Public Accountant
licensed to practice in the State of Colorado. The County shall
provide a copy of said audit to the Authority Board and to the
governing bodies of the respective parties hereto upon request.
XI. REPORTS
Within thirty (30) days after the end of each fiscal year
as designated by the Authority Board, the Authority Board shall
prepare and present to the respective City Councils , Town Boards
of Trustees, Board of Directors of the Special Districts, and
County Commissioners of Weld County, a comprehensive annual
report of the Board' s activities and finances during the
preceding year.
The Authority Board shall also prepare and present such
reports as may be required by law, regulation or contract to any
authorized federal and/or state agency or to whom such report is
required to be made in the course and operation of the Weld 911
Emergency Telephone Service Authority Board.
The Authority Board shall also render to the parties
hereto, at reasonable intervals, such reports and accounting as
the entities hereto may from time to time request.
XII . DEFAULT IN PERFORMANCE
In the event any party fails to pay its share of the
administrative or operating costs then due, or to perform any of
its covenants and undertakings under this Agreement, the
Authority Board shall cause written notice of the Authority
Board' s intention to terminate said Agreement as to such party
in default to be given to that party' s governing body unless
such default is cured within thirty (30) days from the date of
such notice. Upon failure to cure said defaults within said
thirty (30) day period, the membership in the Authority Board of
the defaulting party shall thereupon terminate and said party
shall thereafter have no voting or nominating rights as a member
of the Authority, nor be entitled to representation on the
Authority Board, and said party shall thereafter be denied
service by the Authority Board.
Furthermore, any party who is terminated under the
provisions of this Section of the Agreement shall forfeit all
right, title and interest in and to any property of or within
the Agreement to which it may otherwise be entitled upon the
dissolution of this Agreement. This article is not intended to
Page 6 of 9 Pages 871.33
- limit the right of any party under this Agreement to pursue any
and all other remedies it may have for breach of this Agreement.
XIII . TERMINATION OF AGREEMENT
A. This Agreement shall be in full force and effect upon
the execution of this Agreement by all of the parties listed in
attachment "A" hereto, and the parties entering into this
Agreement shall have the option to continue this Agreement,
subject to amendments, or until sooner terminated by a majority
of the parties hereto.
B. Any party' s participation in this Agreement may be
terminated by written notice from the party or parties to the
Authority Board at least one hundred eighty (180) days prior to
January 1 of any given year. Upon final termination of
participation, such entity shall forfeit all right, title and
interest in and to any property, monies, and equipment acquired
by the Authority Board.
C. Disbanding of the Authority Board shall only be by
mutual agreement of a majority of the parties to this Agreement.
In the event of disbanding, the powers granted to the Authority
Board under this Agreement shall continue to the extent
necessary to make an effective disposition of the property,
equipment and monies held pursuant to this Agreement . The
property, equipment and monies, upon disbanding, shall be
distributed according to the following priorities: (1) If any
public entity possessing the appropriate authority indicates an
intent to continue 911 service county-wide , then all property,
monies, and equipment shall go to said entity; (2) Any entities
intending to provide 911 service in a portion of the County
shall receive a share based upon the percentage of the
County-wide telephone accesses to be served; (3) If no entity
intends to continue 911 service, then monies, equipment, and
property shall be returned to the parties to the Agreement at
the time of disbanding in proportion to their contribution
during the duration of the Agreement. •
D. In the event that any party hereto elects to terminate
its participation in this Agreement prior to the end of any
period of this Agreement not in accordance with subsection B of
this section, that any such entity shall be considered in
default of this Agreement and, accordingly, shall immediately
forfeit its entire interest in the 911 emergency telephone
service.
XIV. AMENDMENT
This Agreement may be amended by the parties from time to
time, but any amendment shall be in writing and executed by all
the entities hereto.
871393
Page 7 of 9 Pages
XV. LIABILITY OF BOARD OF DIRECTORS , OFFICERS AND EMPLOYEES '
The Authority Board as an entity shall indemnify and hold
harmless individual members of the Authority Board and officers
of the Authority Board from claims or judgments of third parties
resulting from acts and omissions attributable to the good faith
performance of the work of the Authority Board. The County, as
part of its contribution to the Authority, shall purchase
insurance to provide coverage for the governing board members
and the Authority Board against suit or suits which may be
brought against said members of the board involving or
pertaining to any of their acts or duties performed or omitted
in good faith for the Authority Board.
The County may obtain a bond or other security to guarantee
the faithful performance of the duties of the members of the
Authority Board.
XVI. NOTICE
Any notice required to be given under this agreement shall
be deemed to be made by dispatch of a register or certified
letter, return receipt requested to the address of the entity
below stated or as may be amended by notice to each of the other
parties .
XVII. SEVERABILITY CLAUSE
If any provision of this Agreement or the application
hereof to any party or circumstances is held invalid, such
invalidity shall not affect other provisions or applications of
the Agreement which can be given effect without the invalid
provision or application, and to this end the provisions of the
Agreement are declared to be severable.
XVIII . CHOICE OF LAW AND VENUE
This agreement shall be interpreted in accordance with the
laws of the State of Colorado and Venue shall be proper for any
dispute arising out of this agreement in the District Court in
and for the County of Weld.
XIV. EXECUTION OF DUPLICATE ORIGINALS
Execution of this Agreement shall be by execution of a
separate duplicate original by each of the parties hereto.
Page 8 of 9 Pages 871333
Execution shall not be effective until the originals are filed
with the Clerk to the Board of County Commissioners, P.O. Box
758 , Greeley, Colorado 80632 . Said Clerk will provide notice
to the parties when execution by all parties is complete under
XIII A.
IN WITNESS WHEREOF, the parties hereto have caused their
representatives to affix their respective signatures hereto, as
of the day and year hereinafter set forth.
BOARD OF COUNTY COMMISSIONERS
WELD COU TY, OLORADO
BY:
Old rJ
eccellt j
ATTEST:
Weld County Clerk and Recorder
and Clerk to the Board
/
B c_
D pu��tyCounty Z1 rk�M1
87139
Page 9 of 9 Paaes
COUNCIL BILL NO.
ORDINANCE NO. -
AN ORDINANCE IMPOSING AN EMERGENCY TELEPHONE CHARGE UPON
TELEPHONE EXCHANGE ACCESS FACILITIES WITHIN THE CITY OF
; AUTHORIZING SERVICE SUPPLIERS TO COLLECT SAID
EMERGENCY TELEPHONE CHARGES; AND AUTHORIZING THE MAYOR TO SIGN
AN INTERGOVERNMENTAL AGREEMENT CREATING AN EMERGENCY TELEPHONE
SERVICE AUTHORITY IN ORDER TO ESTABLISH AND OPERATE AN EMERGENCY
TELEPHONE SERVICE SYSTEM IN THE CITY OF
WHEREAS , in the interest of protecting and preserving
public safety and welfare, it is desirable that the citizens of
the City of , Colorado, be provided with emergency
telephone service to aid the timely provision of emergency
service; and
WHEREAS, the City Council of the City of ,
Colorado, finds that the City is lawfully authorized to impose a
charge upon telephone subscribers with the City of
and to authorize telephone service suppliers to collect said
charge, and to enter into an agreement with the governing bodies
of other public agencies pursuant to Colorado Revised Statute
Sections 29-11-101 and 29-1-201 et. sea. , as amended, in order
to establish and maintain the emergency telephone service system
within the City of ; and
WHEREAS , such a system would be in the best interest of the
City of
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF , COLORADO.
Section 1 . The Mayor is authorized to sign the attached
intergovernmental agreement creating an emergency telephone
service authority in order to establish and maintain an
emergency telephone service system in the County of Weld,
Colorado to include the portions of this City lying within the
County of Weld, Colorado.
Section 2 . There is hereby imposed, pursuant to Colorado
Revised Statutes , Section 29-11-101 , et. seq. , as amended, upon
all telephone exchange access facilities within that portion of
the City of , located within Weld County, an
emergency telephone charge in an amount not to exceed 2% (two
percent) of the tariff rates as approved by the Public Utilities
Commission or $ .50 (fifty cents) whichever is less . Upon
recommendation of the Weld Emergency Telephone Service
Authority, the City Council may, by Resolution, raise or lower
the emergency telephone charge , but in no event, shall such
charge exceed the amount of 2% (two percent) of the tariff as
approved by the Public Utilities Commission.
Section 3 . Telephone service suppliers providing telephone
service in the City of are hereby authorized to
collect the emergency telephone charge imposed by this ordinance
in accordance with Colorado Revised Statutes , 29-11-101 et.
seq. , - as amended and to provide those funds to the Weld
Emergency Telephone Service Authority as provided in the
Intergovernmental Agreement. - -
Section 4 . This ordinance shall not be effective until the
intergovernmental agreement creating the emergency telephone
service authority and concerning the implementation of an
emergency telephone service system is signed by representatives
of all parties to the agreement.
INTRODUCED, READ AND ORDERED PUBLISHED this day of
, A.D. , 1987 .
Mayor
ATTEST:
City Clerk
PASSED, ADOPTED AND APPROVED this day of
, P_.D. , 1987 .
Mayor
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
56-e 4
MINUTES
WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD
AUGUST 3, 1988
'The Weld County 911 Emergency Telephone Service Authority Board met for it's
first session following a brief introduction to the members of the Weld
County Communications Advisory Committee and other interested guests on this
date at 10:00 A.M. , at the Weld County Centennial Center, room 316.
ROLL CALL:
The meeting was called to order by Vern Hammers, Director, Weld County
Communications, and on roll call of the Weld County Communications Advisory
Board the following members were present:
Commissioner Jackie Johnson
Dave Becker
Carl Harvey
Jack Hurst
Mel Leedom
John Michaels
Gary Sandau
Staff: Vern Hammers
Nanette Meyer
Chris Rangel
Also present was Commissioner Gordon Lacy; Commissioner Frank Yamaguchi;
Commissioner Bill Kirby; Commissioner Gene Brantner; Chief Ron Wood and
Captain Paul Branham, Greeley Police Department; Chief Don Girnt, Eaton
Police Department; Captain Mike Miller, Weld County Sheriff's Offide; John
Wilding, U.S. West; Jacque Armes, Weld County Telephone Services Manager;
Representatives of Colorado State Patrol and Fort Lupton Police.
ROLL CALL E 911 BOARD:
John Michaels
Gary Sandau
Ron Wood
Jack Hurst
Mike Miller
Jackie Johnson
INTRODUCTION AND PURPOSE:
Vern Hammers presented the roles and missions of each board, to establish
clarification.
The Weld County Communications Advisory Board governing directive is to
advise and give advice in the development and maintenance of the Weld County
radio network. To develop and implement rules, procedures and guidelines
for the radio network use. To serve as a liason for other agencies
necessary in radio network use and planning. The board consists of 11
voting members representing users of Weld County radio network. The conduct
AP of the Communications Advisory Board is governed by its own established
Bylaws.
The actions of the E 911 Emergency Telephone Service Authority Board are
derived by the Intergovernmental .Agreements signed by all County, Municipal
Corporations or Special Districts of Weld County. The Bylaws of the
Authority Board are only for the operation of the board. The Governing
Iv
Board is a separate legal entity, and empowered with the authority to
contract for installation and operation of the 911 emergency telephone
service. The board is responsible for administering the operation of the E
911 service. .
John Wilding presented information regarding the concept of .E 911 telephone
service and tasks needed to be accomplished by the E 911 Authority Board.
Tasks that will involve decisions on how many Public Safety Answering Points
(PSAP's) we will have, how they will operate, who's calls will be answered,
and who will be back up answering points. Decisions on whether we will go
to bid for equipment or with a sole vendor agreement will need to be made.
The time clock on the system starts when a letter of agreement is submitted
to the telephone company, and target start date will be 24 months from the
date of that agreement. '
The general meeting was at this time adjourned and the E 911 Board convened.
E 911 BOARD:
el A draft of E 911 Authority Board's Bylaws was presented and adopted as
written until all members have an opportunity to review and at the next
meeting make revisions. Jackie Johnson did however request that number 1,
subsection B. Officers, be removed, it was approved unanimously.
Jack Hurst was nominated to serve as Chairman, the nomination was seconded,
and nominations closed. The vote was unanimous in favor of Jack Hurst as
the Chairman for the E 911 Authority Board.
Ron Wood was nominated to serve as Vice Chairman, the nomination was
seconded, and nominations closed. The vote was unanimous in favor of Ron
Wood as the Vice Chairman for the E 911 Authority Board.
After discussion it was decided to postpone appointing a secretary until the
next meeting.
A Subcommittee was established for review of the Bylaws, Jackie Johnson and
John Michaels were selected to work on this subcommittee and put together
the recommendations for the finalization of the Bylaws.
A second committee was. recommended for technical advisement, Vern Hammers
was selected as Chairman of this subcommittee, and discussion took place
regarding who would provide the technical support to the committee. Each
PSAP should be allowed technical input to the chairman of this committee and
then the chairman will bring this compliled information to the Authority
IP Board. The technical committee will be requested to compile a report of
equipment needed.
Discussion-took place regarding going to a bid process or single vendor.
John Wilding was requested to provide a history summary of bid processes
'~s` • that have taken .place around this area.
s :. Jack Hurst voiced concerns regarding legal support for this authority board,
33. and requested that Jackie Johnson approach the County Attorney for that
support. If neither the City of Greeley's Attorney, not the County Attorney
are available, it is possible that this board will need to hire a private
• ;x attorney.
1 r
When the tariff for E 911 begins, the individual charges for current 911
service will be picked up as part of the surcharge . by this board. A
position of Treasurer and duties description was recomended to .be added to
the Bylaws, for the Bylaws Subcommittee.
A motion was made and seconded to sign and submit to John Wilding the letter
of agreement from this Authority Board to start the tariff, and the 24 month
time frame for cutting over to the E 911 system in Weld County.
NEXT MEETING:
The next meeting has been scheduled for August 30, 1988 at 10:00 A.M. , in
room 316, of the Centennial Complex.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Nanette Meyer, Actin Secretary,
Weld County 911 Emergency Telephone Service Authority Board
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August 3, 1988
Mr. John Wilding - -
U.S . West
1801 California Street, Room 1710
Denver, CO 80202
Dear John: •
Enclosed please find a copy of either a resolution or ordinance from every
municipality, fire district, and Weld County (list attached) imposing an
emergency telephone charge upon telephone exchange access facilities within
the respective jurisdictions. In addition, the resolutions and ordinances
authorize service suppliers to collect the emergency telephone charges. The
same entities have also signed an intergovernmental agreement (sample
attached) creating an emergency telephone service authority in order to
establish and operate an emergency telephone service system.
The resolutions and ordinances cover all of Weld County except the City of
Brighton which is part of Adams County E-911, Town of Erie which is_ part of
Boulder County E-911, and Wiggins Fire District which will be part of Morgan
County's E-911 system.
It is our understanding that these documents must be on file with you prior
to U.S. West collecting the emergenccy to hone charges. This letter should
service as the letter of authorization together with the attached resolution
authorizing the levying of a fifty-cents per month fee on all telephones
within Weld County for the purpose of creating and maintaining an emergency
telephone service system.
Very truly yours,
Ja A
Chairman
Weld 911 Emergency Telephone "` + --
Service Authority Board �- 1 �r � fir xu
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r-.. r. 9+y G ,..V;,.
DEPARTMENT OF FINANCE AND ADMINISTRATION
PHONE(303)356-4000 EXT.4218
P.O. BOX 758
I4.14S. / GREELEY,COLORADO 80632
11 I O Al h it
COLORADO
October 12, 1988
Larry Gleason
U.S. West
1801 California, Room 3140
Denver, CO 80202
Dear Mr. Gleason:
Per our phone conversation, the E911 surcharge for Weld County should be
sent to the following address:
Weld County
Accounting Department
P.O. Box 758
Greeley, CO 80632
Checks should be made payable to "Weld County". If you need anything
additional please do not hesitate to contact me at 356-4000, Ext. 4218.
vGiy truly yo r �,'
VUdYidifi / // /hi
Donald D. Warden, Director
Finance and Administration
DDW/ch
cc: Vern Hammers, Communications
Mike Miller, E911 Secretary/Treasurer
YJ 1
RESOLUTION
RE: IN THE MATTER OF IMPOSING AN EMERGENCY TELEPHONE CHARGE
UPON TELEPHONE EXCHANGE ACCESS FACILITIES WITHIN THE COUNTY
OF WELD; AUTHORIZING SERVICE SUPPLIERS TO COLLECT SAID
EMERGENCY TELEPHONE CHARGES; AND AUTHORIZING THE CHAIRMAN
TO SIGN AN INTERGOVERNMENTAL AGREEMENT CREATING AN
EMERGENCY TELEPHONE SERVICE AUTHORITY IN ORDER TO ESTABLISH
AND OPERATE AN EMERGENCY TELEPHONE SERVICE SYSTEM IN THE
COUNTY OF WELD.
BE IT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF WELD
COUNTY, COLORADO:
WHEREAS, the Board of County Commissioners of Weld County,
Colorado, pursuant to Colorado statute and the Weld County Home
Rule Charter, is vested with the authority of administering the
affairs of Weld County, Colorado; and
WHEREAS, in the interest of protecting and preserving
public safety and welfare, it is desirable that the citizens of
the County of Weld, Colorado, be provided with emergency
telephone service to aid the timely provision of emergency
service, and
WHEREAS, the Board of County Commissioners of Weld County
finds that the County is lawfully authorized to impose a charge
upon telephone subscribers with the County of Weld and to
authorize telephone service suppliers to collect said charge,
and to enter into an agreement with the governing bodies of
other public agencies pursuant to Colorado Revised Statute
Sections 29-11-101 and 29-1-201 , et. seq. , as amended, in order
to establish and maintain the emergency telephone service system
within the County of Weld, and
WHEREAS, the Board deems it advisable that such a system
would be in the best interest of the citizens of the County of
Weld.
NOW, THEREFORE, BE IT ORDAINED BY THE BOARD OF COUNTY
COMMISSIONERS OF WELD COUNTY, COLORADO.
Section 1 . The Chairman is authorized to sign the attached
intergovernmental agreement creating an emergency telephone
service authority in order to establish and maintain an
emergency telephone service system in the County of Weld,
Colorado.
Section 2 . There is hereby imposed, pursuant to Colorado
Revised Statutes , Section 29-11-101 , et. seq. , as amended, upon
871393
Page 2
RE: EMERGENCY TELEPHONE SERVICE
all telephone exchange access facilities within the County of
Weld an emergency telephone charge in an amount not to exceed 2%
(two percent) of the tariff rates as approved by the Public
Utilities Commission. Upon recommendation of the emergency
telephone service authority, the Board of County Commissioners
may, by Resolution, raise or lower the emergency telephone
charge, but in no event, shall such charge exceed the amount of
2% (two percent) of the tariff as approved by the Public
Utilities Commission.
Section 3 . Telephone service suppliers providing telephone
service in the County of Weld are hereby authorized to collect
the emergency telephone charge imposed by this Resolution in
accordance with Colorado Revised Statutes , Section 29-11-101 ,
et. seq. , as amended, and to provide those funds to the Weld
Emergency Telephone Service Authority as provided in the
intergovernmental agreement.
Section 4 . This Resolution shall not be effective until
the intergovernmental agreement creating the emergency telephone
service authority and concerning the implementation of an
emergency telephone service system is signed by representatives
of all parties to the agreement.
The above and foregoing Resolution was, on motion duly made
and seconded, adopted by the following vote on the 4th day of
November, A.D. , 1987
WELD COUNTY, COLORADO
BOARD OF COUNTY COMMISSIONERS
ATTEST: ��
Weld County Jerk and Recorder Go7 y'f ti tman
d C erk to th,_Hosard p,/
Deputy County Clerk C.W irby, Pr Tem
/ .5
Cene R. Brant er
PROD A. 7
County Attorney Ja. .ue'' e soh s.
Frank amaguchi
871393
MINI~ �-�=IT�� COUNTY E-911 EMERGENCY TELEPHONE
I SERVICE AUTHORITY BOARD
- PHONE (970)356-4000 EXT. 4245 v r
€. FAX(970)350-9658
915 TENTH STREET ~
COLORADO G -EY,COLORADO 80631 ._
AT&T Wireless Services ».
„ATTN.:Rick Sullivan, Government Relations Manager
F "4 - 1001 16th Street, Suite C-1 '
Denver,Colorado 80265
March 3, I998
Dear Mr. Sullivan, -
As the Coordinator of the Weld County Emergency Telephone Authority Board(E-911 Services),
this is a formal request for AT&T Wireless Services to deliver wireless Automated Number
Identification(AM) service. Further, the Weld County Emergency Telephone Authority Board -
request that AT&T Wireless Services impose a wireless surcharge in an amount not to exceed
two percent(2%) of the tariff rates as approved by the Public Utilities Commission or fifty cents
($.50)whichever is less. This is equal to the current surcharge we collect from wire line
customers. The E-911 surcharge for Weld County should be sent to the following address:
Weld County
Accounting Department
P.O. Box 758
Greeley, Colorado 80632
The Weld County Emergency Telephone Authority Board Public Safety Answering Points
- (PSAP)can and will accept wireless 9-I-1 calls with ANI.
Tam enclosing the following documents for your files:
s ► .. Exhibit A Resolution approving the E-911 Service.
' ► Exhibit B: MOU regarding E-911- sr"
-
. Exhibit C: Intergovernmental Agreement for E-911
► Exhibit D: Model Ordinance used by municipalities with Sect. 2 establishing 50 cent '
rate.
► Exhibit E: Minutes of E-911 Authority authorizing wireless carriers to start the
surcharge.
Fr ,
► Exhibit F: Listing of ZIP Codes within the Weld County PSAP Jurisdiction..
► Exhibit G. - Resolution imposing surcharge.
• Exhibit It Map of Weld County(Weld County PSAP Boundaries)
Please advise me how soon we might expect to begin receiving wireless AM services. If you
have additional questions or concerns, please contact me at(970)350-9663. Thank you for your
attention to this request.
Sincerely,
c:./&...4-1 s-J
Kent D.Donahue,Director
Weld County Regional Communications Center
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