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CONTRACT FOR ENGINEERING SERVICES
FOR
WELD COUNTY I-25 PARALLEL 4-LANE ARTERIAL STUDY
THIS AGREEMENT, made and entered into this (p day
of AV , 2002, by and between the COUNTY OF WELD, of the State of
Colorado, with offices at 1111 H Street, P.O. Box 758, Greeley, Colorado, 80632, hereinafter
referred to as "County", and the professional consulting firm of Felsburg Holt &Ullevig with an
office at Greenwood Corporate Plaza, 7951 E. Maplewood Ave., Suite 200, Greenwood Village,
CO 80111, herein after referred to as "Engineer".
WITNESSETH:
THAT WHEREAS, the County has established a project for professional engineering
services to select the alignments for two arterial roadways which will parallel the I-25 Corridor
through the southwest portion of Weld County; and
WHEREAS, the County desires to obtain professional engineering services for the
project related to the heretofore-mentioned project; and
WHEREAS, Engineer represents that they possess the necessary qualifications to
perform these services.
NOW, THEREFORE, for the consideration herein expressed, it is hereby agreed as
follows by and between the County and Engineer:
I. EMPLOYMENT OF ENGINEER
The County hereby agrees to engage Engineer and the Engineer hereby agrees to perform
the services hereinafter set forth.
II. PROJECT DESCRIPTION
Weld County requires professional engineering services to select the alignments for two
arterial roadways which will parallel the I-25 Corridor through the southwest portion of
Weld County. The Weld County Mixed Use Development Plan (1997) identified at the
concept level, a need for north/south arterial roadways paralleling 1-25. Development
pressures now necessitate the need for selection of definitive alignments for those
roadways.
A. Proiect Goals
Weld County has established the following design goals for the project:
To develop preferred alignments for two study corridors, east and west of the I-25
Corridor. Study limits may extend from WCR 2 to WCR 50.
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oo(i(c
Incorporate input from local communities and municipalities located within the
corridor boundaries.
Establish design and access objectives to offer guidance for future development
proposals along selected alignments.
B. Proiect Funding
The project is funded by Weld County and is not subject to the administration of
CDOT or FHWA. The consulting contract will be administered by the Weld
County Public Works Department.
C. Proiect Coordination
The Engineer will be required to coordinate his design activities with the
following:
Counties: Weld, Adams, Larimer, and Broomfield
Municipalities: Dacono, Erie, Berthoud, Broomfield, Johnstown,
Mead,Northglenn, Firestone, Frederick, and Thornton
Others Agencies: CDOT
Local Landowners and Developers
Irrigation and Utility Companies
D. Proiect Ownership
The Board of Weld County Commissioners shall be the Owner. The Owner's
Project Director is Frank B. Hempen, Jr., P.E., Director of Public Works/County
Engineer. The Owner's Project Manager is Wayne Howard, P.E.
E. Design Criteria
All work shall be in compliance with the following:
Roadway Design Manual. CDOT, latest edition;
A Policy on Geometric Design of Hiahways and Streets, AASHTO, latest edition;
Standard Specifications for Road and Bridge Construction. CDOT, latest edition;
M & S Standards. CDOT, latest edition;
Uniform Manual of Traffic Control Devices, FHWA, latest edition;
Contract between Weld County and Engineer.
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III. SCOPE OF SERVICES TO BE PROVIDED BY THE ENGINEER
Weld County will be required the services of an engineering firm to perform tasks
consisting of, but not limited to, the following:
See attached "Exhibit A"
IV. COUNTY'S RESPONSIBILITIES
The County shall:
A. Provide the Consultant full information as to the County's requirements and
existing project related information previously mentioned or described herein.
B. The County shall receive and examine documents submitted by the Consultant,
interpret and define the County's policies, and render decisions and authorizations
in writing promptly to prevent unreasonable delay in the progress of the work.
C. Make available any and all information, requested by the Consultant, in existing
County files pertinent to the project.
D. Furnish above services at the County's expense, in such a manner that the
Consultant may rely upon them in the performance of his services under this
Agreement.
E. For the required work and services described herein, the County agrees to pay the
Consultant, and the Consultant agrees to accept lump sum compensation. All
invoices shall be submitted by the Consultant to the County for payment pursuant
to the terms of the contract. Upon approval thereof, the County will pay the
appropriate amount of each invoice to the Consultant within 30 days of receipt of
each invoice. Progress payments may be claimed on a monthly basis as the
percentage of the total lump sum fee that represents the ratio of work performed
during the month to the total amount of work.
F. For the required engineering services described herein and attached as "Exhibit
A", the County agrees to pay the Engineer, and the Engineer agrees to accept
lump sum compensation as follows:
TOTAL CONTRACT $ *70.000.00 _
*Total work hours and cost breakdown is attached and is incorporated as part of
the contract documents.
All invoices shall be submitted by the Engineer to the County for payment
pursuant to the terms of the contract. Upon approval thereof, the County will pay
the appropriate amount of each invoice to the Engineer within 30 days of receipt
of each invoice. Progress payments may be claimed on a monthly basis as the
percentage of the total lump sum fee that represents the ratio of work performed
3
during the month to the total amount of work.
V. TIME OF PERFORMANCE
Engineer agrees to begin Work on the date agreed upon during the initial General
Review Meeting or the date of contract execution and said date shall be the date
upon which all contract time counts for completion of the Work shall be based.
The Engineer shall complete the scope of work as outlined in "Exhibit A" within
180 calendar days from the date as indicated above, exclusive of all days lost for
review and approval by the County. All days lost for review shall be documented
by the Engineer and submitted to the County for consideration.
VI. TERMINATION OF AGREEMENT
The Agreement may be terminated for cause by the County or Engineer upon
fifteen (15) days written notice. In the event of termination, Engineer shall be
paid for services performed to termination date as mutually determined by County
and Engineer.
VII. CHANGE OR EXTRA WORK
In the event the County shall require changes in the Scope of Work to be
performed, which said changes cause an increase or decrease in the Engineer's
total lump sum fee, the Engineer shall be compensated as mutually agreed upon
by and among the County and Engineer. Any claim by the Engineer for
compensation must be made in writing prior to performance of any changed work
or services.
VIII. INSURANCE
The Engineer shall carry the following minimum amounts of insurance:
A. Workmen's Compensation in statutory limits
B. Comprehensive General and Automobile Liability Policy for amounts not
less than:
Bodily Iniury
Each person $150,000
Each Accident $600,000
Property Damaee
Each Accident $150,000
Aggregate $600,000
C. Architect's and/or Engineers' Professional Liability Policy for amounts not
less than $600,000 aggregate
4
Said insurance shall be maintained in full force and effect during the term of this
contract and for two (2) calendar years thereafter. Certificates showing the
engineering firm is carrying the above described insurance shall be furnished to
the County prior to commencement of the work.
Said insurance shall include as an additional named insured, Weld County,
Colorado, by and through the Board of Weld County Commissioners, including
its agents and employees.
IX. VENUE
This transaction shall be governed by the laws of the State of Colorado.
X. NON-DISCRIMINATION
The Engineer shall not commit any of the following employment practices and
agrees to prohibit the following practices in any subcontracts.
A. To discharge from employment or refuse to hire any individual because of their
race, color, religion, sex, national origin, disability, age, or marital status.
B. To discriminate against any individual in terms, conditions, privileges or
employment because of their race, color, religion, sex, national origin, disability,
age, or marital status.
XI. BENEFITS
The Engineer, as an independent contractor, its agents or employees, will receive
no benefits directly or indirectly that accrue to County employees, in the
performance of this contract.
XII. OWNERSHIP OF ENGINEERING DOCUMENTS
A. All plans, estimates, and miscellaneous items purported to contribute to the
completeness of the work shall be delivered to and become the property of the
County. The Consultant will retain reproducible copies.
B. Basic notes, drawings, charges, computations and other data prepared hereunder
shall be made available to the County upon request.
5
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement, each of which shall be deemed an original on the date
first written above.
COUNTY OF WELD, STATE OF ENGINEER
COLORADO, by and through the Board
of County Commissi ners of Weld County
By: .1 By: ,Pitat lam'
�, Chair
Name: go her vt) . Fe/s p,
Date //-(o--„,200„.2_ CI
Title: ?Mra_s L''et,
(Seal)
ATTEST: . . i1Ji 'i ".
t4 sN Address: 7 951 , Nva, ( .,L4 t1 e. ed
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IZP
By i s;, ; 4j.' c 1D ood CO. AO) / 1
Clerk to the Boar "
(SEAL)ATTESNAME: :
TITLEjgGl/✓/'�urn/[__
6
Weld County 1-25 Parallel 4-Lane Arterial Study
EXHIBIT A
SCOPE OF SERVICES
The Felsburg Holt and Ullevig team has developed a six-task work plan which is illustrated by
the graphic on the following page and which is described in more detail in the following outline.
This scope will serve as a framework for the necessary work efforts to successfully complete
this assignment for Weld County.
TASK 1 SCOPE REVIEW MEETING
Purpose: This initial meeting with Weld County staff will establish the final scope of work,
study parameters and schedule for the project. Of particular interest will be the
finalization of the plans for coordination meetings with the local entities and for
the public open houses. This scope review meeting will be conducted prior to the
execution of the contract with Weld County.
TASK 2 DATA COLLECTION
Purpose: The information gathered and compiled in this task will serve as the basis for
creating and evaluating alternative alignments. The intent is to utilize available
information to the maximum extent possible and to conduct new data collection
only as necessary.
Subtask 2.1
This task entails collecting pertinent data and information in order to have a thorough
understanding of current and projected conditions throughout the study corridors. The primary
sources of this information will be Weld County, the local municipalities, and CDOT. All available
land use plans, transportation plans, and specific development plans will be compiled and
reviewed. Other collected data will include aerial photography, right-of-way and parcel
ownership information, access and intersecting roads inventory, traffic volume data (both
existing and forecasted), accident data, environmental considerations, roadway geometrics,
bridge sufficiency ratings, railroad crossing information, utility information, drainage and flood
studies and USGS topographic information. All of this information will be summarized in both
graphic and tabular forms to produce a comprehensive representation of the physical
characteristics of the study area.
Subtask 2.2
In this task, all of the information compiled in Subtask 2.1 will be reviewed and interpreted in
order to identify opportunities and constraints which present themselves as related to potential
alternative alignments for the parallel arterials.
FELSBURG
trg HOLT &
ULLEVIG
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Weld County 1-25 Parallel 4-Lane Arterial Study
TASK 3 IDENTIFY RANGE OF ALTERNATIVES
Purpose: The purpose of this task is to identify the entire range of possible alternative
alignments on each side of the highway. This work will draw to a large degree on
the data and the opportunities and constraints compiled through Task 2. Because
of the length of the study corridors, it is proposed to begin this process by
identifying appropriate segments of the corridors and then developing alternative
alignments within each segment.
Subtask 3.1
In this first step, key crossing/intersecting features will be identified. These will include such
features as state highways and other major crossing routes, railroads, and major drainageways.
Based on criteria such as topographic conditions, physical characteristics, intersection spacing,
geometric conditions, and drainageway widths, possible points at which these features could be
reasonably crossed or intersected will be established.
Subtask 3.2
These crossing/intersecting features and points will then be reviewed in order to define rational
segments to be used in developing alternative alignments.
Subtask 3.3
Once the segments have been identified, unless constraints dictate otherwise, several
alternatives will be developed for each segment.
TASK 4 EVALUATION OF ALTERNATIVES
Purpose: The purpose of this task is to establish evaluation measures and to apply those
measures to each segment alternative to identify the preferred alignment within
each segment. These preferred segment alternatives will then be combined into
corridor alternatives which will also be evaluated, with the final result being a
preferred alignment for each corridor.
Subtask 4.1
Using a standard roadway cross-section, the various alternatives for each segment will be
assessed (and quantified to the extent possible) through an evaluation process to determine the
advantages and disadvantages of the developed alternatives. It is envisioned that the evaluation
parameters will encompass at least the following:
• Transportation Effectiveness
• Horizontal and Vertical Geometry
• Community Impacts
• Land Use Consequences
• Potential Environmental Impacts
• Right-of-Way Impacts
• Safety
• Constructability
• Cost and Economic Feasibility
FELSBURG
irg HOLT &
ULLEVIG
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•
Weld County 1-25 Parallel 4-bane Arterial Study
Subtask 4.2
By compiling the information on each alternative into an evaluation matrix, a comparative review
of the data will be conducted to identify a preferred alternative alignment for each segment.
Subtask 4.3
The preferred alternatives for each segment will then be combined to form one alignment for
each corridor. It is possible that at this stage several alternatives will remain.
Subtask 4.4
The full alternative for each corridor will then be assessed to determine if it achieves the goals
that are established for the parallel arterial concept. If more than one altemative remains, a
comparative assessment will be made to determine which alternative best meets the stated
objectives. If the alternative alignment does not fulfill the objectives, it will be evaluated to
determine which elements of the alignment are the possible cause of the shortcomings. These
segments will then be reviewed and reevaluated to determine how the alignment should be
modified to enhance the overall effectiveness of the corridor alignment.
TASK 5 - REFINEMENT AND DOCUMENTATION OF RECOMMENDED
ALIGNMENTS
Purpose: In this task, the consultant will refine the description and cost estimates of the
recommended alignment for each corridor. This information will be documented
in a final report to the County.
Subtask 5.1
The selected alignment for each corridor will be refined to reflect to any review comments
received through the local entity review process or through the public open houses. Such
refinements are not expected to be significant, but they should reflect the best knowledge about
the alignment.
Subtask 5.2
The findings of the study will be documented in a draft report (15 copies)which will be
distributed to the County for review. The report will include data collected, analyses conducted,
findings of the analyses, and the recommendations of the study process. After review of the
draft report, the consultant will prepare a final report. Once again, 15 copies of the report and an
electronic version will be provided to the County.
FELSBURG
CiHOLT &
ULLEVIG
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Weld County 1-25 Parallel 4-Lane Arterial Study
TASK 6 PROJECT COORDINATION
Purpose: In order to reach a corridor consensus regarding the arterial alignments, it will be
critical that the work be closely coordinated between the project team, Weld
County Board of County Commissioners and staff, local agency elected officials
and staff and affected property owners/developers. This task will include a series
of meetings with the appropriate players to achieve close and continuous
coordination.
Subtask 6.1
Monthly (and more frequently if necessary) coordination meetings with Weld County staff will be
utilized to review and coordinate the work efforts and to resolve problems as they arise.
Subtask 6.2
Local agency meetings will be conducted at three points in the study process, as shown in the
project schedule. The purpose of each of these meetings will be as follows:
• To introduce the project and to discuss the designation of appropriate segments and the
range of alternatives within each segment.
• To solicit input on the alternatives within each segment and on the evaluation analysis of
those alternatives.
• To present the preferred alternatives for the corridors and to receive final input on the
recommended alignments.
In order to effectively coordinate this project with the numerous entities involved, we
recommend dividing the entities into two focus groups on the basis of their geographical
location. We would suggest the following focus group designations:
North Focus Group South Focus Group
Weld County Weld County
CDOT CDOT
Larimer County Adams County
Johnstown Broomfield County
Berthoud Northglenn
Mead Thornton
Erie
Broomfield
Dacono
Frederick
Firestone
Thus, there will be a total of six (6) such meetings. In addition to these group meetings, the
study team will also follow-up with individual entity meetings as necessary to ensure that entity
concerns are being addressed.
FELSBURG
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ULLEVIG
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Weld County 1-25 Parallel 4-Lane Arterial Study
Subtask 6.3
Project open houses will be an integral part of the coordination process for this project. These
open houses will be conducted at two points in the process, and at each time two open houses
will be held: one for affected parties in the northern portion of the study area and one for those
in the southern portion of the area.
The initial open houses will be conducted to solicit the public's input on the different alternatives
for each segment for use in the evaluation process.
The final open houses will be conducted to present the recommended alignment for each
corridor and to solicit input for refinement of the alignments.
Parcel owners affected by the alternatives as well as developers within the project corridors will
be invited to attend the open houses and to provide their input on the different alternatives.
One-on-one discussions with interested parties and meetings with small groups are not part of
this contract. If additional meetings are required with elected officials, local entity staffs, property
owners, and developers, these meetings will require a contract amendment.
mFELSBURG
(II HOLT &
ULLEVIG
Page 5
Weld County
1-25 Parallel
4-Lane Arterial Study
WORK PLAN
•
SCOPE •
•DATA COLLECTION EVALUATION of ALTERNATIVES
REVIEW • Compile and Review Available
Information [ Evaluate Segment
MEETING ■
Identify Opportunities and Constraints Alternatives a
■■ A
W Select a Preferred REFINEMENT
si , Alternative by Segment and
rD DOCUMENTATION
• + Combine Preferred
Segment Alternatives of
IDENTIFY RANGE of ALTERNATIVES NO
to Develop Full
PI RECOMMENDED
• Define Key Crossing/Intersecting V Corridor Alternative
Points and Corridor Segments P1 ALIGNMENTS
it
• Develop Alternatives by Segment Evaluate Full
V[7; Corridor Alternative
(Does it Meet
Goals&Objectives?)
• PROJECT COORDINATION
• Initial Local Agency Meetings(2) • Intermediate Local Agency Meetings (2) • Final Local Agency Meetings(2)
• Project Open Houses (2) • Project Open Houses (2)
I MONTHLY COe. lkt tAt1ON MEETINGS
ONE - ON - ONE 1iAIETINCS ( as necessary )
Felsburg Holt & Ullevig
i
SUMMARY OF ANTICIPATED WORK HOURS FOR PROFESSIONAL ENGINEERING SERVICES
FOR THE I-25 PARALLEL 4-LANE ARTERIAL STUDY
(FROM WELD COUNTY ROAD 2 TO WELD COUNTY ROAD 52)
Felsburg Holt&Ulteirig II Jelin &Associates,loc•
Task Principal Associate EngineerI Engineer Designer Clerical 5ulrtota! Principe! Project project Clerical Subtotal Total
!It —{ 11 !I >.. .. En L
M r E►► sneer y
Hoursi�I Hours k Hours I Hours I Hours II :Hours [:' Hours I HounS Hours I Hours ( lours .'Hours I :Hours
II II I I II II II I I II II
Meeting :onducted 'Nor to the Execution of the Contact with Weld Count
n
y Data Needs and Collect Information 2 2 2 72 15 89 91
ile Data, Review, and Summarize 2 4 6 4 24 15 43 49
of Alternatives
a Key Crossing/Intersecting Points 4 8 4 8 24 24
fish Segments for Each Corridor 4 4 8 8
Dp Alternatives by Segment 4 40 120 164 164
titernatives
to the Alternatives 4 4 16 8 40 72 4 4 8 80
;riteria Decision Matrix 8 4 12 12
a Corridor Alternative(s) 4 16 20 20
de Corridor Alternative(s) 4 4 4 4 16 4 4 8 24
d Documentation of Recommended Alignments
Alternatives from Comments 10 8 18 18
t Preparation 8 4 40 4 40 16 112 112
nation
ly Coordination Meetings (6) 12 24 6 42 6 12 18 60
4gency Meetings (6) 24 24 6 54 12 6 18 72
t Open Houses(4) 16 16 8 4 44 4 8 12 56
H 72 H 16 202 H 32 I 240 I 32 I 594 I 16 26 I 124 I 30 196 I 790
FEE ESTIMATE FOR PROFESSIONAL ENGINEERING SERVICES
FOR THE 1-25 PARALLEL 4-LANE ARTERIAL STUDY
(FROM WELD COUNTY ROAD 2 TO WELD COUNTY ROAD 52)
LOCATION: Weld County. Colorado
FIRM NAME: Felsbura Holt& Ullevia
CONTACT NAME: Bob Felsbura and/or Jeff Dankenbrina
TELEPHONE NUMBER: (303) 721-1440
PROPOSAL DATE: October 1. 2002
1. LABOR COST
Billing
Employee Name Classification Rate x Work Hours = Total
B. Felsburg Principal $140.00 72 $10,080.00
E. Sulsky Associate $115.00 16 $1,840.00
J. Dankenbring Engineer III $90.00 202 $18,180.00
J. Halcomb Engineer II $80.00 32 $2,560.00
S. Twiss Designer II $65.00 240 $15,600.00
C Ollila Clerical $55.00 32 $1,760.00
Total Labor 594 = $50,020.00
*See attached summary of anticipated work hours.
2. OUTSIDE SERVICES(e.a.. Subconsultants&Vendors):
JEHN&ASSOCIATES, INC.
Billing
Employee Name Classification Rate x Work Hours = Total
J. Jehn Principal Engineer $150.00 16 $2,400.00
C. Weiss Project Manager $85.00 26 $2,210.00
M. Leyba-Farnsworth Project Engineer $76.00 124 $9,424.00
Clerical $50.00 30 $1,500.00
Total Labor 196 = $15,534.00
*See attached summary of anticipated work hours.
3. OTHER DIRECT COSTS (DIRECT NON-LABOR EXPENSES)
Total Direct Non-Labor Expenses ** = $4,446.00
**See attached summary of anticipated direct non-labor expenses.
4. TOTAL CONTRACT AMOUNT(NOT TO EXCEED) (SUM OF 1. 2.AND 31: $70,000.00
dFELSBURG
(i HOLT &
ULLEVIG Pagel
SUMMARY OF ANTICIPATED DIRECT NON-LABOR EXPENSES
FOR PROFESSIONAL ENGINEERING SERVICES
FOR THE I-25 PARALLEL 4-LANE ARTERIAL STUDY
(FROM WELD COUNTY ROAD 2 TO WELD COUNTY ROAD 52)
DIRECT NON-LABOR EXPENSES:
In Proaress Review Prints
200 Sheets @ 8-1/2"X11" Black&White Prints 200 @ $0.15 = $30.00
100 Sheets @ 11"x17" Color Prints 100 @ $0.30 = $30.00
300 linear feet of Color Roll Plots 300 @ $1.50 = $450.00
Misc. Copies for Meeting Minutes, etc. (8-1/2"X11") 200 @ $0.15 = $30.00
Proiect Displays
Color Roll Plots (3 Intervals for Local Agency Meetings & Project Open Houses)
150 linear feet per interval (1"=200' Scale Plots) 450 @ $1.50 = $675.00
Draft and Final Report
2 Submittals of 100 sheets at 15 Copies(8-1/2"x11") = 3,000 sheets
2 Submittals of 100 sheets at 15 Copies(11"x17") = 3,000 sheets
8-1/2"x11" photocopies 3,000 @ $0.15 = $450.00
11"x17" Color Prints 3,000 @ $0.30 = $900.00
Postage: 1,000 postcards @$0.23/each = $230.00
Delivery Service: 5 Trips @$25/each = $125.00
Mileage : 25 Trips @ 160 miles/ea. 4,000 @ $0.365 = $1,460.00
Miscellaneous Materials = $66.00
TOTAL DIRECT NON-LABOR EXPENSES: = $4,446.00
. FELSBURG
(4HOLT &
ULLEVIG Page3
MEMORANDUM
liDCi TO: Clerk to the Board DATE: November 4, 2002
COLORADO FROM: Wayne Howard, Project Manager
SUBJECT: Request for Chair's Signature
Please submit the enclosed documents for the Chair's signature.
Contract with Felsburg Holt& Ullevig for Engineering Services on the Weld County I-25 parallel 4-Lane
Arterial Study
Enclosed are duplicate original, executed contracts. Please send one original executed contract to Wayne
Howard, Public Works Department.
Enclosures
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