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Home My WebLink About20023183 WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY BOARD P.O. Box 758 Greeley, Colorado 80632 Phone (303) 356-4000, Ext 4245 December 17, 2003 Division of Local Government 1313 Sherman Street Room 520 Denver, CO 80203 Dear Sirs: Enclosed please find the following documents relating to the Weld County 911 Emergency Telephone Service Authority Certification of 2003 budget copy 2003 Budget Message O Description of Service • Budgetary Accounting Basis ▪ Lease/Purchase Agreements ▪ Summary of Resources and Estimated Expenditures • Line Item Revenue, Operating Expenses and Capital Equipment Affidavit of Publication Resolution to Adopt 2003 Budget 2003 Resolution to Appropriate Sums of Money Because the authority is supported by a telephone surcharge, no property tax is levied or authorized. If you have questions please do not hesitate to contact me or Don Warden, Director of Finance and Administration, at 356-4000, extension 4218. Very tru yours, 2'e Rim F ietbman Secretary/Treasurer 911 Emergency Telephone Authority L 42/246_, 1 ©ld 211 Mm@av nioy 5Q1@Ql©i@ S©fl ©@ authggity ©1 s' f ,,ni , `,��ittttnn» Li je 110 Final 2003 Budget Budget Message Service: Prior to 1990, many jurisdictions in Weld County had limited 911 service. Some jurisdictions had no method to report emergencies using the telephone system. To serve the public welfare and the best interests of all citizens in Weld County, 48 government entities within Weld County agreed to form the Weld County 911 Emergency Telephone Service Authority to implement enhanced 911 emergency telephone capability for every telephone in Weld County. E-911 is a telephone system utilizing the single three-digit number 911 for reporting police, fire, medical, or other emergency situations. A call on the E-911 system automatically displays the location of the caller's telephone number, address for the telephone, and other supplemental information of the calling party's location at a Public Safety Answering Point (PSAP) . There are PSAP's in Fort Lupton and Weld County Regional Communications Center. The appropriate response personnel and jurisdiction are notified of the emergency from the PSAP. The Weld County 911 Emergency Telephone Service Authority is a separate legal entity responsible to administer the E-911 emergency telephone service program for all of Weld County except the Town of Erie. The Authority Board is authorized to collect an emergency telephone charge not to exceed seventy cents per month. The Authority Board must determine the surcharge rate each year no later than September 1 and fix the new rate to take effect commencing with the first billing period of each telephone customer on or following the next January 1st. Funds collected from the surcharge must be spent solely to pay for the equipment costs, for the installation costs, and for the monthly recurring charges, and, if moneys are available after such charges are fully paid, such funds may be expended for emergency medical services provided by telephone. Any funds collected and unexpended at the end of the budget year are carried over to the next succeeding year to be used in supplying E-911 emergency telephone service. The Authority Board may do any act as may be necessary to continue operation of the 911 emergency telephone service including, but not limited to, the ability to negotiate with equipment vendors and service suppliers to obtain the benefit of technological developments. These benefits must improve or enhance the quality and efficiency of 911 emergency telephone service to the users. The primary funding resource for E-911 service is the surcharge established in 1988 at fifty cents per month per telephone service. The surcharge has since remained unchanged. Beginning in 1998, the surcharge was also extended to wireless phones. The revenue from the fifty cent surcharge and surplus revenues carried forward from previous years will produce sufficient revenues in 2003 to fund expenditures authorized by the intergovernmental agreement and current legislation. Budgetary Accounting Basis: The Basis of Accounting refers to when revenue and expenditures or expenses are. recognized in the accounts and reported in financial statements. The Basis for Accounting relates to the timing of the measurements made regardless of the measurement focus applied. Revenue and expenditures or expenses are accounted for using a modified accrual method. This method recognizes revenue in the year in which it becomes both measurable and available as net current assets or, when revenue is of a material amount, planned for but not yet received. Revenue in the modified accrual method primarily consists of surcharges collected even though the surcharge may not have yet been remitted by telephone companies in the service area. Unbilled charges for services are recorded in the appropriate fund at year end. Expenditures are generally recorded when the related fund liability is incurred. The Board adopted a policy in the September 15, 1992 meeting to fund an equipment reserve by depreciating E-911 equipment effective January 1, 1993. Equipment will be depreciated using a straight-line method and a five-year life. This depreciation method results in an annualized expense of approximately $180,000. Lease-Purchase Agreements: The following supplemental data regarding lease purchase agreements involving real property pursuant to Section 29-1-104(2) (d) , CRS, 1973 as amended: $ 0 A. The total amount to be expended during the ensuring fiscal year for payment of obligations under all lease-purchase agreements involving real property. $ 0 8. The total maximum payment liability of the local government under all lease-purchase agreements involving real property over the entire terms of such agreements, including all optional renewal terms. $ 0 C. The total amount to be expended during the ensuing fiscal year for payment obligations under all lease-purchase agreements other than those involving real property. $ 0 D. The total maximum payment liability of the local government under all lease-purchase agreements other than those involving real property over the entire term of such agreements, including all optional renewal terms. Weld County E-911 Emergency Telephone Authority for the period January 1, 2003 to December 31, 2003 _. Actual Estimated Proposed Final Resources 2001 2002 2003 2003 Beginning Fund Balance $ 1,429,708 $ 1,651,444 $ 1,456,444 $ 1,456,444 Estimated Revenue Surcharge 956,046 965,000 1,237,300 1,237,300 Interest 35.230 20.000 20.000 20.000 Total Resources S 2.420.984 $ 2,636.444 S 2.713.744 S 2.713.744 Estimated Expenditures Operations _ Other Supplies $ 7,255 $ 6,250 $ 6,250 $ 6,250 Telephone Charges 451,273 495,000 600,000 600,000 Maintenance 45,394 35,000 35,000 35,000 Building and Grounds 0 2,500 2,500 2,500 Training 4,947 6,250 9,000 9,000 Equipment Equipment 260,671 575,000 850,000 850,000 Depreciation 180,000 180,000 180,000 180,000 Contingency 0 20,000 20,000 20,000 Emergency Reserve 0 40,000 60.000 60.000 Total Expenditures S 949.540 S 1.360.000 S 1.762.750 S 1.762.750 ENDING FUND BALANCE S 1.471.444 S 1,276.444 S 950.994 S 950.994 BALANCE WITH DEPRECIATION RESERVE S 1.651.444 S 1.456.444 S 1,130.994 S 1.130.994 Weld 911 Emergency Telephone Authority 2003 7300- 2001 2002 2003 2003 22300 Revenues Actual Estimate Proposed Final 4410 Telephone Surcharge $ 956,046 $ 965,000 $1,237,300 $1,237,300 4610 Earnings on Deposit 35.230 20,000 20.000 20.000 Total Revenue S 991.276 S 985,000 51.257.300 $1,257,300 Weld 911 Emergency Telephone Authority 2003 7300- 2001 2002 2003 2003 22300 Emerc Tel Operations Actual Estimate Proposed Final 6249 Other Supplies $ 7,255 $ 6,250 $ 6,250 $ 6,250 6367 Telephone Charges 451,273 495,000 600,000 600,000 6386 Repair & Maintenance 45,394 35,000 35,000 35,000 6400 Training 4,947 2,500 2,500 2,500 6366 Buildings & Grounds 0 6.250 9,000 9,000 Total Expenditures S 508,869 S 545,000 S 652.750 S 652,750 Weld 911 Emergency Telephone Authority 2003 7300- 2001 2002 2003 2003 22300 Eouipment Actual Estimate Proposed Final 6540 Depreciation $ 180,000 $ 180,000 $ 180,000 $ 180,000 6952 Equipment 260.671 575,000 850.000 850.000 Total Expenditures S 440.671 S 755,000 $1,030,000 $1,030,000 7300- 2001 2002 2003 2003 22300 Eouipment Actual Estimate Proposed Final 6940CONT Contingency $ 0 $ 0 $ 20,000 $ 20,000 6940EMGY Emergency Reserve 0 0 60.000 60,000 Total Expenditures S 0 $ 0 $ 80,000 $ 80,000 RESOLUTION TO APPROPRIATE SUMS OF MONEY A RESOLUTION APPROPRIATING SUMS OF MONEY TO THE EMERGENCY TELEPHONE AUTHORITY FUND, IN THE AMOUNT AND FOR THE PURPOSE AS SET FORTH BELOW, FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE 2003 BUDGET YEAR. WHEREAS, the Authority Board, on December 17, 2002, has adopted the annual budget in accordance with the Local Government Budget Law, and WHEREAS, the Authority Hoard has made provision therein for revenues in an amount equal to or greater than the total proposed expenditures as set forth in said budget, and WHEREAS, it is not only required by law, but also necessary to appropriate the revenues provided in the budget to and for the purposes described below, so as not to impair the operations of the Authority. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: That the following sums are hereby appropriated from the revenue of the Emergency Telephone Authority Fund for the following purposes: Emergency Telephone Authority Fund Current Operating Expenses $ 652,750 Capital Outlay 850,000 Depreciation 180,000 Contingency 20,000 Emergency Reserve 60,000 Debt Service 0 TOTAL FUND _/ $1,762,750 ADOPT this 17t -day of December/ .9•2, 2007• 0 ATTEST: ^C �E., 6/ /( SECRETARY/TREASURER CHAS / AUTHORITY BOARD AUTHORITY BOARD RESOLUTION TO ADOPT BUDGET A RESOLUTION SUMMARIZING EXPENDITURES AND REVENUES FOR THE EMERGENCY TELEPHONE AUTHORITY FUND AND ADOPTING A BUDGET FOR THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY, FOR THE CALENDAR YEAR BEGINNING ON THE FIRST DAY OF JANUARY, 2003, AND ENDING ON THE LAST DAY OF DECEMBER, 2003. WHEREAS, the Authority Board, of the Weld Emergency Telephone Authority has appointed Margie Martinez, Secretary/Treasurer, to prepare and submit a proposed budget to said governing body at the proper time, and WHEREAS, Kim Fliethman, Secretary/Treasurer, has submitted a proposed budget to this governing body for its consideration, and WHEREAS, upon due and proper notice, published or posted in accordance with the law, said proposed budget was open for inspection by the public at a designated place, a public hearing was held on December 17, 2002, interested taxpayers were given the opportunity to file or register any objections to said proposed budget. NOW, THEREFORE, BE IT RESOLVED BY THE AUTHORITY BOARD OF THE WELD 911 EMERGENCY TELEPHONE SERVICE AUTHORITY: Section 1. That estimated expenditures for the fund are as follows: Emergency Telephone Authority Fund $ 1,762,750 Section 2. That estimated revenues for the fund are as follows: From unappropriated surplus $ 505,450 From sources other than general property tax 1,257,300 From general property tax levy 0 TOTAL REVENUES S 1,762,750 Section 3. That the budget, as submitted, amended, and summarized above by fund, hereby is approved and adopted as the budget of the Weld 911 Emergency Telephone Service Authority for the year stated above. Section 4. That the budget hereby approved and adopted shall be signed by the Chairman of the Authority Board and made a part of the public records of the Authority. ADOPTED this 17th day of December, X/.D.7 2O02./ ATTEST: , -�� C��i;``(�(Y�/t� �,� _.,-.. SECRETARY/TREASURER CHAIRMAk / AUTHORITY BOARD AUTHORITY BOARD NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing year of 2003. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board where same is open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held at the Weld County Centennial Center, 915 10th Street, Room 350, Greeley,Colorado,on December 17,2002,at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO DATED: November 25, 2002 PUBLISHED: December 4, 2002, in the Tri-Area Farmer and Miner CERTIFICATION I HEREBY CERTIFY that the attached 2003 Final Budget is a true and accurate copy of the budget of the Weld County 911 Emergency Telephone Service Authority, adopted by the governing board on the 17th day of December, 2002. WEL( ;77ARD UNTY 911 EMERGENCY TELEPHONE SE dY. am Donald D. Warden, Director Weld County, Colorado Finance and Administration SUBSCRIBED and SWORN TO before me this 17th day of December, 2002. .. ) r n'. '(':RY.pVQ ry Publia•4p My Commission Expires: E , (STHER E. 4.:� CiESICK i4 11.aluttrion; M2 inn Annie,It 2005 NOTICE AS TO PROPOSED BUDGET NOTICE IS HEREBY GIVEN that a proposed budget has been submitted to the Weld County 911 Emergency Telephone Service Authority Board for the ensuing year of 2003. A copy of the proposed budget has been filed in the Weld County Office of the Clerk to the Board where same is open for public inspection. The proposed budget will be considered at a regular meeting of the Authority Board to be held at the Weld County Centennial Center, 915 10th Street, Room 350, Greeley, Colorado,on December 17,2002,at 12:00 noon. Any interested elector within such Weld County 911 Emergency Telephone Service Authority may inspect the proposed budget and file or register any objections thereto at any time prior to the final adoption of the budget. WELD COUNTY 911 EMERGENCY TELEPHONE SERVICE AUTHORITY WELD COUNTY, COLORADO DATED: November 25, 2002 PUBLISHED: December 4, 2002, in the Tri-Area Farmer and Miner Affidavit of Publication STATE OF COLORADO NOTICE AS TO nOPOlm County of Weld SS. Roan I A. Winkler Riesel of said County of Weld being NOTICE ISHEREev GIVENmot o proposed budget has duly sworn,say that I am publisher of been County 91t1ed Emergency 911 Emergency __LAMER S?'MINER Telephone Service Authalty that the same is a weekly newspaper of general Board3- the copy yearthe prop A t of the circulation was printed and published in the town of proposed budget nos been filed in the Weld County FREDERICK Office the of the to the Board where some is open in said county and state that the notice of advertisement,of for public Inspection. The which the annexed is a true copy has been published in said proposed budget will be weekly newspaper for ONE consecutive weeks: that the considered of a regular notice was published in the regular and entire issue of every meeting of the ttheWeAuthority number of said newspaper during the period and time of Board tobe held ialheyneld publication of said notice and in the newspaper proper and not 91County Street. Centennial Room 3Center, in a supplement thereof: that the first publication of said Greeley,5 1 th Street. Son notice was contained in the issue of said newspaper bearing m 17.2Coi 2.at on December 17.2002. 12:00 the date of DECEMBER.4th 2002,and the last noon.Any interestedelector publication thereof,in the issue of said newspaper,bearing wlminwehWeld County 91 I date,the day 4th DECEMBER.2002 that the said EmergencyS Authority Teiephe inspect t shep may bsd et and e Proposed FARMER &MINER cnyoblt there register anY agecn«sstheretoafmy has been published continuously and uninterruptedly time prior to the final during the period of at least fifty-two consecutive adoption of the budget, weeks next prior to the first issue thereof containing WELD COUNTY 911 said notice or advertisement above referred to: and EMERGENCY that said newspaper was at the time of each of the TELEPHONE SERVICE publications of said notice duly qualified for that AUTHORITY , purpose within the meaning of an act entitled. "An WELD COUNTY, Act Concerning Legal Notices, Advertisements and COLORADO Publications and the Fees of Printers and Publishers DATED: November 25, thereof, and to Repeal all Acts and Parts of Acts in 2002 Conflict with the Provisions of this Act" approved April 7, 1921, and all amendments thereof, and PublishedintheFarmer Miner particularly as amended by an act approved, March December a.2002 30,1923,and an act approved May 13,O3 1. � 'Publisher Subscribed and sworn to before me this 4th day of DECEMBER. Q,D. 2002 Notary Publl. P.O.BOX 11S FT.LUf1'ON. CO 80621 lid;; JA"IF 1'or:rtRA .. >1? �i JGM Hello