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Home My WebLink About20021359.tiff RESOLUTION RE: APPROVE THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS FOR VARIOUS PROGRAMS AND AUTHORIZE CHAIR TO SIGN - UNDERWOOD, LLC, DBA UNDERWOOD FAMILY SERVICES WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to Colorado statute and the Weld County Home Rule Charter, is vested with the authority of administering the affairs of Weld County, Colorado, and WHEREAS, the Board has been presented with three Notification of Financial Assistance Awards between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Underwood, LLC, commencing June 1, 2002, and ending May 31, 2003, with further terms and conditions being as stated in said awards for the following programs: 1) Option B-Home Based Intensive (Child Protection) 2) Option B-Home Based Intensive (Adolescent) 3) Lifeskills, and WHEREAS, after review, the Board deems it advisable to approve said awards, copies of which are attached hereto and incorporated herein by reference. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of Weld County, Colorado, ex-officio Board of Social Services, that the Notification of Financial Assistance Awards for the above listed programs between the County of Weld, State of Colorado, by and through the Board of County Commissioners of Weld County, on behalf of the Department of Social Services, and Underwood, LLC, Underwood Family Services, be, and hereby are, approved. BE IT FURTHER RESOLVED by the Board that the Chair be, and hereby is, authorized to sign said awards. 2002-1359 CC ? (55. SS0029 THREE NOTIFICATION OF FINANCIAL ASSISTANCE AWARDS - UNDERWOOD, LLC, DBA UNDERWOOD FAMILY SERVICES PAGE 2 The above and foregoing Resolution was, on motion duly made and seconded, adopted by the following vote on the 29th day of May, A.D., 2002. BOARD OF COUNTY COMMISSIONERS WELD COUNTY, COLORADO ATTEST: ��j ��,'r/" /i��, 44 Gle ad, 116 i Weld County Clerk to the !.ar.:.. . c � 1861 i / 3♦� ` !.�d�` ` avid E. Lo g, Pro-Tem BY: ✓�_, di.:�. Deputy Clerk to the Bob I \ /1/ 0( u 7 M. J. eille/ee�p ,��..�� APPROVED AS , F RM: a�''`'"'�i"� V ou ty Attorneert D. asden Date of signature: 6/ 2002-1359 SS0029 • b • DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 IDWEBSITE:www.co.weld.co.us CAdministration and Public Assistance(970)352-1551 Child Support(970)352-6933 COLORADO MEMORANDUM TO: Glenn Vaad, Chair Date: May 22, 2002 Board of County Commissioners FR: Judy Griego, Director a Weld County Departme f So i 1 Sew es RE: PY 2002-2003 Notification of Financial Assistance Awards (NOFAA) under Core Services Funds-Underwood, LLC Enclosed for Board approval are the PY 2002-2003 Notifications of Financial Assistance Awards (NOFAA) for Families, Youth, and Children Commission (FYC) Core Services Funds, which are for the period of June 1, 2002, through May 31, 2003. The Families, Youth and Children Commission(FYC)reviewed proposals under a Request for Proposal process and are recommending approval of these bids. A. Option B-Home Based Intensive (Child Protection): This program will serve a maximum of 35 youth per month, this reflects 20 youth in the full program and 15 youth in the step-down phase. Age range is 12-18 years of age, male and female. Bilingual-Bicultural services. Services to all of Weld County. Monthly average capacity is 23 youth/families, average stay is 33.6 week at 6 hours per week, including the step-down phase. Rate is $121.25/hour. B. Option B-Home Based Intensive (Adolescent): This program will serve a maximum of 35 youth per month, this reflects 20 youth in the full program and 15 youth in the step-down phase. Age range is 12-18 years of age, male and female. Bilingual-Bicultural services. Services to all of Weld County. Monthly average capacity is 23 youth/families, average stay is 33.6 week at 6 hours per week, including the step-down phase. Rate is $121.25/hour. 2002-1359 Page 1 of 2 MEMORANDUM TO GLENN VAAD, CHAIR WELD COUNTY BOARD OF COMMISSIONERS RE: CORE SERVICE NOFAA PY 2002-2003 C. Lifeskills: This program is designed to incorporate one-on-one instruction with a holistic family approach. This includes participation in the successful application of each module by all family members of all ages appropriate to the module. The program capacity is 36 clients/families with 1-8 members each. The average time in the program will be 5 hours per week for 12 weeks. Bilingual-Bicultural services. Services to all of Weld County, regardless of location. Age range is 12- 18 years of age, male and female. Rate is$118.20/hour. If you have any questions, please telephone me at extension 6510. of Page 2 of 2 Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core)Funds Type of Action Contract Award No. X Initial Award FY02-CORE-0015 Revision (RFP-FYC-02010) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Underwood LLC,DBA Underwood Family Services Ending 05/31/2003 Option B-Home Based Intensive (Child Protection) 4411 West 6 Street Greeley,CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial This program will serve a maximum of 35 youth Assistance Award is based upon your Request for per month,this reflects 20 youth in the full Proposal(RFP). The RFP specifies the scope of program and 15 youth in the step-down phase. services and conditions of award. Except where it is Age range is 12-18 years of age,male and in conflict with this NOFAA in which case the female.Bilingual-bicultural services. Services to NOFAA governs,the RFP upon which this award is all of Weld County.Monthly average capacity is based is an integral part of the action. 23 youth/families, average stay is 33.6 weeks at 6 hours per week,including step-down phase. Special conditions Cost Per Unit of Service 1) Reimbursement for the Unit of Services will be based on a monthly rate per child or per family. Hourly Rate Per $ 121.25 2) The monthly rate will be paid for only direct face to Based on Approved Plan face contact with the child and/or family, as specified in the unit of cost computation. Enclosures: 3) Unit of service costs cannot exceed the hourly and X Signed RFP:Exhibit A yearly cost per child and/or family. X Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, X Recommendation(s) and referrals made by the Weld County Department X Conditions of Approval of Social Services. 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals: Program Official: By al deeliS By Glenn Vaad,Chair Judy . Grie'o, irector Board of Weld County Commissioners Weld unty apartment of Social Services Date: 6 lag7,40a a. Date: Sf 10/02 aoo.-/359 , EXHIBIT A SIGNED RFP RFP-FYC-02010 Attached A HOME BASED INTENSIVE FAMILY INTERVENTION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002-2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 BID#RFP-FYC-02010 NAME OF AGENCY: Underwood, LLC ADDRESS: 4411 W. 6th St . , Greeley, CO 80634 PHONE: (970 ) 371-4651 CONTACT PERSON: Birch Hilton,LPC TTTT,E: CEO DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Home Based Intensive Family intervention Program is a family strength focused home-based services to families in crisis which are time limited.phased intensity.and produce positive change which protects children.prevents or ends placement.and preserves families.Under the Home Based Intensive Family Intervention program.the Families.Youth,and Children Commission is targeting alternative programs to prevent and/or transition from the placement of children. and/or youth in residential treatment centers • Approximate Project Dates: Contract with actual time lines of: Start June 1,2002 Ste: June 1 , 2002 End May31.2001 End: May 31 . 2003 1TTLEOFPROJECT: Extensive Youth Empowerment Services (EYES)-OBirch Hilton,LPC L P� 3/)...110 o �--J Name and Signature of Person Prreariin(g/Docum t Date �f Birch Hilton , LPC leer\ ( Lica- Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQ i1Ri S For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. indicate No Change from FY 2001-2002 to 2002-2003 X Project Description NC X Target/Eligibility Populations NC X Types of services Provided NC X Measurable Outcomes NC X Service Objectives NC X Workload Standards NC X Staff Qualifications NC X Unit of Service Rate Computation ChANR11 X Program Capacity per Month NC X Certificate of Insurance 25 of 33 RFP-FYC-02010 Attached A ------------------------------------------------------------------------ -- — Date of Meeting(s)with Social Services Division Supervisor: S' (9ri Comments by SSD Supervisor: 2 ,.v A•`(., /ti- J tAti i ` , p Lets.i • l-f v t tLe e_...) • L tEhtnick-A-e0,-- r i ok (Al 15 /k 1 1 Ida-4 kin p h LO 1,u12 tc-ur/ 4441- . Dr` /L. t r , Lt -D-Pj,�-r A ktzi i 1__. Ld 2 Lill oni i;IA idiAt,lt. #_a_,-Cfz P P • U 6).4-4-e_ • , Q,C f ug, Ulu ) 3 -2?"-Oa Name and Signature of SSD Supervisor Date 26 of 33 • . C TI 'NAT 'OF: UUABBEUUTY INSURANCE --- .. Aim:awvUC.t„ IRnM'cow 1.1:1 . i..i.,' THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATICI 'I ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE �C a:;F1C;A�.o ZI�$l KANCE HOLDER. THIS CLATI LATE DOES NOT AMEND, EXTEND OR P. O. I•.oXi 1010 ALTER THE COVERAGE AFFORDED SY THE POLICIES BELOW. AtYL>, CO ii 01`l U s' COMPANIES AFFORDING COVERADE 'D".7...:' �?�4 ' 1j� 7 FAX! X34-1353 ccM►ANY �'ks,x __.__ A COLORADO C1SJ Ty 1T tNDrRWOOr, INC. ' CCW�ANY 44 : i W;_;ST 5TH STREET ' GREE';, •:Y, ,_G 8:2634-:331 I - CAN, I COIJPAH, - - D COVEAAGES ....�'y:E: S W•• ::r l•,TIF\�THAT THE It\i K;lr � C . - •. --.-..�..j I 3 O �fL:#/.WOE.I.S►ER BELOW WAVE SUN GbuEO IC T-1E&Solrr�NAMEC.ADO•,E FO+• I!II v•1_ NI)I.:'..4 N r0 NOTW.TFSTANOIN: AN\ REOUIREMEN r, 1ERM OR CONDITION OF ANY'CONTRACT OR O'11ER 17OCUMENT WI IIf I4 pECT TO WH'I�h I:P; i'rnTIFiY J C\ FERN:J ATE MAY ut u,,1;ED OR MAY FEN IA'N THE INSURANCE ArrORDEO BY THE lO icir5 DESCRIBED HERtpl IS SUB,ECT IC L. rxCLI_SIONS.\r., eUNOtT10'JS 7F 3t.$1:4'aOI IC¢5 1:MITS ix3wN VAY HAVE BEEN HtuUCEO Iv�A 'r rEFtil5. J L tnit\�>: •lTp IYPR Of INSURANCE 1 POLICY NYMJkR 1 rDUCV frrectIVC I IR)uC,D UTAT10k "— _— *Alf/MM/NGPVI 1 DATE IMIAN,D:YV; I1r1R{ ORNIMAI JINNI ITV "�_— i �1 •Is,:•MRc•AL GENERA.,L.ANR:T. I hriCNkr A+- C • :LAWS.,Aa_. OTC VA ( If ;—P '1:••CTE-c.7-.4-44c.,,r_:i 'r; . ::0..) 'C.. ,'rl.,!J A I,:iN-AI T tw 1 I I N�lR� 1 I C. • c o .rcO 9F-0 26954-OZ 02 I GNA_LAOL'INa.Av 1'1 :30� .0C • II i 'rRE D4b1Al i:A. I.. • S A,I c1AORlis.•AA.LITV ,�, 1 Mlu NAP la,. .o,Iar':a , r A., .IN L t.l• :� i I —,____--___,________,—___—_::_t_ Afl N►i:%YfC�!LIMIT ,�._.��1',I� L. ;J' 1 1KJ..,}:,NC0:4 If::i J}::Dll• A LIRA ______—____—. : OMIAO1 UMW?1 __T - 1 —_— • jJ j Al I 07..t r+1.44 a Ir..1'-••;.. 1 ram-r.OlNr a •Xff.SS 1.1A1140-7‘ f. 4- L•..% : �'•.3��:.A'041, N 111 I I -•`T•t..4.p 1:':.t i1MM:f;[ $ ' I,i..:A .N.0 LAAerrELIArUNV1 ,. I I wu:?Rx�4'} wl1ReRRs cnvrtN6nr1DN AND �t— L ` :4404.31.1.8 UAb:ITY I T'"`• . I TOE+•1 IL:L. �I •..'tA{rr1'VCIre: r :•f I CL CAl'.N At.r"^Fti7 --.:2 .r,n5;JIL. .1..EXC:i I D,S[aS! t a:•L A'., / �•r!R .i - • I it viran6: CA kMl+lu,rs f I Ir I I ,...$N.srgy 0<OPCFAI OA.'ICA.TIOKSArktoirttf,llpfal,L ITiMs — i t'LA�ENF)IT SERVICES - -T� ^`-1 CERTIFICATE HOLDER _ i I *How) AMY . .... FCC iMSUi2ANCE PURPOSES ONLY �Z1K ALOrk oalcMrED rOLICKS e[ CANCkL 10 'u INe MOAT TK[RE01, TIi COMP ANY PANY 'Alta LAPOAYOM •u mAl • 1Q.,. WRrTTI'N NOflr•1 TO rk{CkMns.C,ATL IliAukt PAWED 10 944.4Prr I MIT UNE 70 MAA amp; P I.IMOOk 1.0 06UOA1MN on UAONJ!rY Or IMP E %MON rid . ,IN AGENTS' ON ilrIFICS N1A-IvsSH AV7 D INTATIVf rAX: i9 : 353 0521 1LCQRO 25•S .2,951 • • t? t, . O AtQR.iJ CWtogRA T101q 1988, k. is ut;.,lrlsui speo_Isso..ij dbz:*o +~0-8 .i- ew ICi'd EEa£[-b£8-OL6 • RFP-FYC-02010 Attached A VIII. COMPUTATION OF DIRECT SERVICE RATE-PHASE I-INENSIVE A. This form is to be used to provide detailed explanation of the hourly rate your organization will charge the Core Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred for these services by the Department. Requests for payment based on units of service such as telephone calls, no shows, travel time, mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise, billings must be for hours of direct service to the client, regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be sufficient to cover all costs associated with this client, regardless of the number of staff involved in providing these services. (Explanations for these Lines are Provided on the Following Page) Total Hours of Direct Service per Client 72 Hours (A) Total Clients to be Served 35 Clients [B] Total Hours of Direct Service for Year 2520 Hours (C) (Line [A) Multiplied by Line (B) Cost per Hour of Direct Services $ 93.00 Per Hour ID) Total Direct Service Costs $ 234 , 360.00 (E) (Line (C) Multiplied by Line (D) ) Administration Costs Allocable to Program $ 48, 172 . 00 IF) Overhead Costs Allocable to Program $ 73,00 00 (G) Total Cost, Direct and Allocated, of Program$ 305 . 532 . 00 (H] Line [E) Plus Line (F) Plus Line (G) ) Anticipated Profits Contributed by this Program $ -0- (I) Total Costs and Profits to be Covered by this Program(Line [HI Plus Line (I) ) $ 305 , 532 .00 (J) Total Hours of Direct Service for Year 7520 [K] (Must Equal Line (C) ) Rate per Hour of Direct, Face-to-Face Service to be Charged to Weld County Department of Social Services $ 121 . 25 (L) Day Treatment Programs Only: Direct Service House Per Client Per Month (M) Monthly Direct Service Rate $ (N) 31 of33 5310.213(2/79) COLORADO STATE DEPARTMENT OF SOCIAL SERVICES AUTHORIZATION FOR CONTRACTURAL SERVICES 1. WELD COUNTY DATE: 3/21/02 2. Underwood ,LLC Name of Provider 3. 4411 W. 6th St . Address a. Greeley, CO 80634 City, State, Zip THE DESCRIBED SERVICE IS AUTHORIZED FOR THE CLIENT INDICATED: 5. Name of Client Household# Cat. Cat. Grp. 6. Description Sv.Code 7.APPROVAL: Caseworker Date Co.Director or Supervisor 8.TO BE COMPLETED BY PROVIDER DATE OF SERVICE CHARGES$ I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE COUNTY DEPARTMENT OF SOCIAL SERVICES INDICATED. Provider Signature Date Prepare in Triplicate,Original and One copy to Provider,One Copy for Pending File. Completed Provider's Forms-Original to County Finance Office-Copy to Case Record. BID # RFP-FYC-02D 10 EYES Program Home Based Intensive Family Intervention Program I. PROGRAM DESCRIPTION The EYES program will provide youth in Weld County comprehensive, community based treatment at the level that has been proven to be most effective—the home. The EYES team will work closely with the family and other caring individuals that have a positive impact on the youth(teachers, clergy, neighbors, community business owners, extended family etc.). In addition to providing quality, in home, community based services, the EYES program will reduce the need for expensive Residential Treatment Center(RTC)placement. Although this may be necessary in some instances of abuse and neglect, or certain offences, in most cases the services provided by the EYES program will be more appropriate, effective and lasting. RTC placements cost roughly double the monthly fees of the EYES program, and while some RTCs may prove to have some short term success, most of these youth will return to our community, into the same peer and familial situations. The EYES program is designed to follow a constantly monitored continuum of care, from referral to full program to step-down to follow-up, culminating in a successful discharge with the only truly long term care providers in place —the family. For more information on the Extensive Youth Empowerment Services program, please refer to the EYES program portfolio. BID # RFP-FYC-02010 EYES Program Home Based Intensive Family Intervention Program II. TARGET ELIGIBILITY POPULATIONS A. The EYES program will serve a maximum of 35 youth per month. This number reflects 20 youth in the full program and 15 youth in the step down phase. B. The age range is 12 to 18 years of age, male and female. C. Program capacity is 35 youth per month. D. Bicultural/Bilingual services will be available where applicable. The EYES program will employ bilingual service providers. Our program will take into consideration the unique needs and biases specific to Weld County's minority population, especially in reference to our Hispanic population. The unusual high recidivism and commitment rate among this population indicates severe deficits in this area of treatment. E. The EYES team will serve all families in need throughout Weld County. F. All youth and families will have access to an EYES treatment provider 24 hours a day, seven days a week. G. The monthly capacity will be eight the first two months, then "Ramp-up" at a rate of four additional youth per month. Full capacity will be available in month nine of the EYES program. H. Monthly average capacity is estimated at 23 youth/families per month. I. The average stay in the program will be 33.6 weeks. This includes the step-down phase. J. Including the full program and step-down phase,The youth will average six hours per week in the program. • BID# RFP-FYC-02010 EYES Program Home Based Intensive Family Intervention Program III. TYPE OF SERVICE TO BE PROVIDED The EYES program will provide, but not be limited to, the following services: a. Therapeutic Services i. Re-parenting ii. Family assistance/treatment iii. Support groups iv. Community resource facilitation v: Problem solving vi. Communication vii. Refusal skills Parent/Child conflict resolution and management. b. Concrete Services i. Stress reduction ii. Anger Management iii. Impulse control iv. Role modeling v. Budgeting vi. Hands on parenting vii. Positive recreational activities c. Collateral Services i. Teaching families how to tap into the resources available in Weld County. ii. Appropriate professional communication skills d. Crisis Intervention—24 hour crisis intervention, Conflict resolution and any other necessary crisis management and/or assistance. BID # RFP-FYC-010 10 EYES Program Home Based Intensive Family Intervention Program IV. MEASURABLE OUTCOMES At the successful close of the case, the EYES program will have achieved, or will expect the next 12 months to have born out the following objectives: a. Child remains at home b. Improved youth/family relationships c. Improved communication and conflict resolution skills d. The youth will remain in the home for a minimum of 12 months following the completion of the EYES program. e. The family will not have substantiated charges of abuse and/or neglect. f. Youth will incur no new charges for a minimum of 12 months upon case closure. Measures:During and after the program, comprehensive evaluation and assessment of the youth's progress will take place every four months. The outcomes will be measures on simply a "Successfully achieved goal" or "Unsuccessfully achieved goal" basis or on a Lycard scale where a range of success is indicated. V. SERVICE OBJECTIVES a. Improve family conflict management and counseling. b. Improve Parental Competency. c. Improve Household Management skills. d. Improve abilities to access resources. Measures: See above BID# RFP-FYC-01.010 EYES Program Home Based Intensive Family Intervention Program VI. WORKLOAD STANDARDS A. See Section VIII B. Eight at full capacity C. Nine D. See EYES portfolio E. See Section VIII F. Eight at full capacity G. Two H. Attached VII. STAFF QUALIFICATIONS The EYES staff will consist of some of Weld County's best and brightest in the area of youth treatment. Our treatment providers Have all achieved a certain amount of success in this community. All of the EYES team members will be familiar with the unique challenges this community offers and have established contacts, resources and reputations in Weld County. (Section VIII. Turned in to Elaine Furister 7/16/01.) IX. PROGRAM CAPACITY BY MONTH The EYES Program will not have a minimum capacity for the first four months of operation—EYES strives for quality, not quantity. There after, the minimum monthly capacity to sustain the program will be four clients/families per month. For quality assurance and prolonged success, the EYES Program will have a maximum monthly capacity. The "Ramp-up" (months 1-8) maximum is described in detail in section II. G., the maximum at month nine will be 20 in the full program and 15 in the Step-down phase. EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS a 4 S Underwood LLC UNDERWOOD FAMILY SERVICES 333 53rd Aveenue Greeley,Colorado 80634 Phone:970-396-2412 April 16,2002 Weld County Social Services Attention: Gloria Romansik P.O.Box A Greeley, Colorado 80632 Dear Gloria Romansik: In response to your letter outlining the recommendations for the PY 2002-2003 Core Services RFP bid#s RFP 02010 Option B,Alternatives to Residential Treatment Placement, Adolescent/Child Protection and PY 02005, Lifeskills,Underwood Family Services Accepts the recommendations as written by the FYC Commission. * Underwood Family Services will report all outcomes specific to these programs on a regular basis. * Maximum hours these programs will serve each client per initial referral are 50 hours. * Duration will not exceed three months without the expressed approval of the Weld County Department of Social Services. * The RFP 02010, Alternatives to Residential Treatment Placement,Adolescent and Child Protection will be placed under the Option B Home Based Intensive Family Program area. * Underwood Family Services will provide to the Weld County Department of Social Services resumes and a detailed portfolio on each of our treatment providers. * Mentorship services fees are $60.00 per hour. RECEIVED BY APR 1 7 2002 WELD CGJNTY DEPT. OF SOCIAL SERVICES A Underwood LLC UNDERWOOD FAMILY SERVICES 333 53rd Aveenue Greeley,Colorado 80634 Phone:970-396-2412 * RFP 02010, Option B,Alternatives to Residential Treatment Placement, Adolescent/Child Protection was developed in close cooperation with the Weld County Department of Social Services to provide a comprehensive continuum of care. This includes all requisite services to facilitate a safe,nurturing and empowering home for the youth we serve. This includes,but is not limited to the following: Family Therapy Refusal Skills Systemic Resource Facilitation Lifeskills Conflict Resolution Restorative Justice Mediation Victim Empathy Mentoring Electronic Home Monitoring Communication Skills Drug and Alcohol Treatment(available Boundary Issues June 1, 2002) Anger Management Special Needs Services (Nurses, Home Impulse Control Care Providers etc.) Stress Management All services provided in RFP 02010, Option B, Alternatives to Residential Treatment Placement Adolescent/Child Protection and RFP 02005, Lifeskills are built specifically to the individual clients needs as indicated by our initial needs assessments. The parameters of treatment are defined by these specific needs. In cooperation with the caseworker, supervisor,treatment team and youth's support system,these parameters are tailored, refined and adapted according to need to insure the best chance for a successful outcome. Along with Underwood Family Services mission,we are continually looking for new and innovative ways to improve the services we provide. We look forward to the FYC 2002- 2003, and our continued productive relationship with the Weld County Department of Social Services, and the ongoing opportunity to serve our community. If you require any additional information, please let us know. Sincerely, Birch h Hilton /.. DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 1 WEBSITE:www.co.weid.co.us Administration and Pubic Assistance(970)352-1551 C. Child Support(970)352-6933• COLORADO April 8,2002 Birch Hilton,LPC Underwood,LLC 4411 West 6 Street Greeley, CO 80634 Re: RFP 02010, Option B RFP 02010, Option B RFP 02005,Lifeskills Dear Mr. Hilton: The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to request written confirmation from you by Wednesday, April 17, 2002. A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth and Children(FYC) Commission approved the RFP(s)listed above for inclusion on our vendor list. The FYC Commission attached the following recommendations)regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation:Providers will report outcomes specific to their programs. The FYC Commission approved the following condition for all Option B and Intensive Family Therapy programs. The condition reads as follows: Condition:State the maximum number of hours your program will serve each client per initial referral. 1. REP 02010.Option B. Alternatives to Residential Treatment Placement- Adolescent Recommendation • Underwood LLC, will report outcomes specific to their programs. (See above recommendation for all providers.) Page 2 Underwood,LLC Results of RFP Process for PY 2002-2003 Conditions: • State the maximum number of hours your program will serve each client per initial referraL (Maximum hours per client should be no more than 60 hours of service per initial referral) • State a limit to the duration, or length of service,per initial client services. • The RFP 02010,Alternatives to Residential Treatment Placement- Adolescent will be placed under the Option B Home Based Intensive Family Therapy program area. • Clarify each staf person's qualifications by including his/her portfolio. • Clarify the cost(s)per hour for mentorship services. • Clarify the type(s) of services offered under this RFP. • Clark and describe the parameters around services offered under this RFP. 2. RFP 02010. Option B. Alternatives to Residential Treatment Placement- Child Protection Recommendation • Undenvoo4 LLC, will report outcomes specific to their programs. (See above recommendation for all providers.) Conditions: • State the maximum number of hours your program will serve each client per initial referral. (Maximum hours per client should be no more than 60 hours of service per initial referral.) • State a limit to the duration, or length of service,per initial client services. • The RFP 02010,Alternatives to Residential Treatment Placement- Child Protection will be placed under the Option B Home Based Intensive Family Therapy program area. • Clarify each staff person's qualifications by including his/her portfolio. • Clarify the cost(s)per hour for mentorship services. • Clarity the type(s) of services offered under this RFP. • Clarify and describe the parameters around services offered under this RFP. Page 3 Underwood,LLC Results of RFP Process for PY 2002-2003 3. RFP 02005. Lifeskills Approved with the above recommendation. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17, 2002, close of business as follows: FYC Commission Recommendations: You are requested to review the recommendation(s)and to: a. accept the recommendation(s)as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s)of the FYC Commission. Please provide in writing how you will incorporate recommendation(s) in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. 2. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award (NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so though Elaine Furister,352.1551, extension 6295, and one will be arranged prior to April 17,2002. Sincerely, Judy A. Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core)Funds Tvpe of Action Contract Award No. X Initial Award FY02-CORE-0016 Revision (RFP-FYC-02010) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Underwood LLC, DBA Underwood Family Services Ending 05/31/2003 Option B-Home Based Intensive(Adolescent) 4411 West 6 Street Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial This program will serve a maximum of 35 youth Assistance Award is based upon your Request for per month, this reflects 20 youth in the full Proposal (RFP). The RFP specifies the scope of program and 15 youth in the step-down phase. services and conditions of award. Except where it is Age range is 12-18 years of age,male and in conflict with this NOFAA in which case the female. Bilingual-bicultural services. Services to NOFAA governs,the RFP upon which this award is all of Weld County. Monthly average capacity is based is an integral part of the action. 23 youth/families, average stay is 33.6 weeks at 6 hours per week, including step-down phase. Special conditions Cost Per Unit of Service 1) Reimbursement for the Unit of Services will be based on a monthly rate per child or per family. Hourly Rate Per $ 121.25 2) The monthly rate will be paid for only direct face to Based on Approved Plan face contact with the child and/or family, as specified in the unit of cost computation. Enclosures: 3) Unit of service costs cannot exceed the hourly and X Signed RFP:Exhibit A yearly cost per child and/or family. X Supplemental Narrative to RFP: Exhibit B 4) Payment will only be remitted on cases open with, X Recommendation(s) and referrals made by the Weld County Department X Conditions of Approval of Social Services. 5) Requests for payment must be an original submitted to the Weld County Department of Social Services by the end of the 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals: Program Official: By Seff�/ By Al1 et Glenn Vaad, Chair Jud . Gr' , Direc r Board of Weld County Commissioners Wel Cou epartiuent of Social Services Date: O5-419/tea Date: 1O10"L o�Ca- 1359 EXHIBIT A SIGNED RFP RFP-FYC-02010 f Attached A HOME BASED INTENSIVE FAMILY INTERVENTION PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002-2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 BID#RFP-FYC-02010 NAME OF AGENCY: Underwood, LLC ADDRESS: 4411 W. 6th St . , Greeley, CO 80634 PHONE: (970) 371-4651 CONTACT PERSON: Birch Hilton TITLE: CEO DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Home Based Intensive Family Intervention Program is a fami strength focused home-based cervices to familie in cri " w ich re time limited phased intensity and produce positive change w ich protects children prevents or ends plat men and pL c ryes families Under the Home Ba ilies Vou d Children o TM issio i t rgeting alternative programs to prevent and/or transition from the placement of children.and/or youth in residential treatment centers Approximate Project Dates: Contract with actual time lines of: Start June 1,2002 StartJune 1 , 2002 End May 31.2003 End: May 1 , 2003 TITLE OF PROJECT: Extensive Youth Empowerment Services (EYES) Birch Hilton, LPC —yV- � 1 (--PC i/o2 Name and Signature of Person Preparing Document Date Birch Hilton. LPC 3/%1/O Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids,please initial to indicate that the following required sections are included in this Proposal for Bid.For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. % Indicate No Change from FY 2001-2002 to 2002-2003 Project Description NC X Target/Eligibility Populations NC X Types of services Provided NC X Measurable Outcomes NC X Service Objectives NC X Workload Standards - NC X Staff Qualifications nc� X Unit of Service Rate Computation Change Program Capacity per Month NC X Certificate of Insurance 25 of 33 RFP-FYC-02010 Attached A Date of Meeting(s)with Social Services Division Supervisor: -3//i/1.1? Comments by SSD Supervisor: i-�� an--, i4.1. L(' CI „ „ 2 '{r-0 pre..: , , A2 --flirts.of ( .Qi-c— c3€e/2/0FS /2 C,�>i2!--,hfam. ,, - ///2 h t= Lim/ . n S c l.w lJ 54, 74c— hFlqOS // /67 w 2 ///c Z.— Name and Sign tGre of D Supervisor Date 26 of 33 • RFP-FYC-02010 Attached A IX. COMPUTATION OF DIRECT SERVICE RATE-PHASE II-STEP DOWN B. This form is to be used to provide detailed explanation of the hourly rate your organization will charge the Core Services Program for the services offered in this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred for these services by the Department. Requests for payment based on units of service such as telephone calls, no shows, travel time, mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise, billings must be for hours of direct service to the client, regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be sufficient to cover all costs associated with this client, regardless of the number of staff involved in providing these services. (Explanations for these Lines are Provided on the Following Page) Total Hours of Direct Service per Client 72 Hours [A] Total Clients to be Served 35 Clients [B] Total Hours of Direct Service for Year 2520 Hours [C] (Line [A] Multiplied by Line [B] Cost per Hour of Direct Services $ 93 .00 Per Hour [D] Total Direct Service Costs $ 234,360.00 [E) (Line [C] Multiplied by Line [D] ) Administration Costs Allocable to Program $ 48, 172 . 00 [F] Overhead Costs Allocable to Program $ 23 ,000.00 [G] Total Cost, Direct and Allocated, of Program$ 305532.00 [H] Line [E] Plus Line [F] Plus Line [G)) Anticipated Profits Contributed by this Program $ -0- [I] Total Costs and Profits to be Covered by this Program(Line [H] Plus Line [I]) $ 305 , 532 . 00 [,7] Total Hours of Direct Service for Year 2520 [K] (Must Equal Line [C]) Rate per Hour of Direct, Face-to-Face Service to be Charged to Weld County Department of Social Services $ 121 . 25 [L] Day Treatment Programs Only: Direct Service House Per Client Per Month [M] Monthly Direct Service Rate $ [N] 32 of 33 5310.213(2/79) COLORADO STATE DEPARTMENT OF SOCIAL SERVICES AUTIIORIZATION FOR CONIItACTURAL SERVICES 1. WELD COUNTY DATE: 3/21/02 2. Underwood, LLC Name of Provider 3. 4411 W. 6th St . Address 4. creel fay, CO 806'14 City, 'State, Zip THE DESCRIBED SERVICE IS AUTHORIZED FOR THE CLIENT INDICATED: 5. Name of Client Household# Cat. Cat.Grp. 6. Description Sv.Code 7.APPROVAL: Caseworker Date Co.Director or Supervisor 8.TO BE COMPLETED BY PROVIDER DATE OF SERVICE CHARGES$ I CERTIFY THE SERVICE AUTHORIZED WAS PROVIDED ON THE DATE INDICATED AND THE CHARGES ARE MADE PURSUANT TO A BONA FIDE CONTRACT BETWEEN ME AND THE COUNTY DEPARTMENT OF SOCIAL SERVICES INDICATED. Provider Signature Date Prepare in Triplicate,Original and One copy to Provider,One Copy for Pending File. Completed Provider's Forms-Original to County Finance Office-Copy to Case Record. BID # RFP-FYC-02D10 EYES Program Home Based Intensive Family Intervention Program PROGRAM DESCRIPTION The EYES program will provide youth in Weld County comprehensive, community based treatment at the level that has been proven to be most effective —the home. The EYES team will work closely with the family and other caring individuals that have a positive impact on the youth(teachers, clergy, neighbors, community business owners, extended family etc.). In addition to providing quality, in home, community based services, the EYES program will reduce the need for expensive Residential Treatment Center(RTC)placement. Although this may be necessary in some instances of abuse and neglect, or certain offences, in most cases the services provided by the EYES program will be more appropriate, effective and lasting. RTC placements cost roughly double the monthly fees of the EYES program, and while some RTCs may prove to have some short term success, most of these youth will return to our community, into the same peer and familial situations. The EYES program is designed to follow a constantly monitored continuum of care, from referral to full program to step-down to follow-up, culminating in a successful discharge with the only truly long term care providers in place—the family. For more information on the Extensive Youth Empowerment Services program, please refer to the EYES program portfolio. BID # RFP-FYC-Q2010 EYES Program Home Based Intensive Family Intervention Program II. TARGET ELIGIBILITY POPULATIONS A. The EYES program will serve a maximum of 35 youth per month. This number reflects 20 youth in the full program and 15 youth in the step down phase. B. The age range is 12 to 18 years of age, male and female. C. Program capacity is 35 youth per month. D. Bicultural/Bilingual services will be available where applicable. The EYES program will employ bilingual service providers. Our program will take into consideration the unique needs and biases specific to Weld County's minority population, especially in reference to our Hispanic population. The unusual high recidivism and commitment rate among this population indicates severe deficits in this area of treatment. E. The EYES team will serve all families in need throughout Weld County. F. All youth and families will have access to an EYES treatment provider 24 hours a day, seven days a week. G. The monthly capacity will be eight the first two months, then "Ramp-up" at a rate of four additional youth per month. Full capacity will be available in month nine of the EYES program. H. Monthly average capacity is estimated at 23 youth/families_per month. I. The average stay in the program will be 33.6 weeks. This includes the step-down phase. J. Including the full program and step-down phase, the youth will average six hours per week in the program. BID # RFP-FYC-02.010 EYES Program Home Based Intensive Family Intervention Program III. TYPE OF SERVICE TO BE PROVIDED The EYES program will provide,but not be limited to, the following services: a. Therapeutic Services i. Re-parenting ii. Family assistance/treatment iii. Support groups iv. Community resource facilitation vi Problem solving vi. Communication vii. Refusal skills Parent/Child conflict resolution and management. b. Concrete Services i. Stress reduction ii. Anger Management iii. Impulse control iv. Role modeling v. Budgeting vi. Hands on parenting vii. Positive recreational activities c. Collateral Services i. Teaching families how to tap into the resources available in Weld County. ii. Appropriate professional communication skills d. Crisis Intervention—24 hour crisis intervention, Conflict resolution and any other necessary crisis management and/or assistance. BID # RFP-FYC-01010 EYES Program Home Based Intensive Family Intervention Program IV. MEASURABLE OUTCOMES At the successful close of the case, the EYES program will have achieved, or will expect the next 12 months to have born out the following objectives: a. Child remains at home b. Improved youth/family relationships c. Improved communication and conflict resolution skills d. The youth will remain in the home for a minimum of 12 months following the completion of the EYES program. e. The family will not have substantiated charges of abuse and/or neglect. f. Youth will incur no new charges for a minimum of 12 months upon case closure. Measures: During and after the program, comprehensive evaluation and assessment of the youth's progress will take place every four months. The outcomes will be measures on simply a "Successfully achieved goal" or "Unsuccessfully achieved goal" basis or on a Lycard scale where a range of success is indicated. V. SERVICE OBJECTIVES a. Improve family conflict management and counseling. b. Improve Parental Competency. c. Improve Household Management skills. d. Improve abilities to access resources. Measures: See above BID # RFP-FYC-02010 EYES Program Home Based Intensive Family Intervention Program VI. WORKLOAD STANDARDS A. See Section VIII B. Eight at full capacity C. Nine D. See EYES portfolio E. See Section VIII F. Eight at full capacity G. Two H. Attached VII. STAFF QUALIFICATIONS The EYES staff will consist of some of Weld County's best and brightest in the area of youth treatment. Our treatment providers Have all achieved a certain amount of success in this community. All of the EYES team members will be familiar with the unique challenges this community offers and have established contacts, resources and reputations in Weld County. (Section Vlli. Turned in to Elaine Furister 7/16/01.) IX. PROGRAM CAPACITY BY MONTH The EYES Program will not have a minimum capacity for the first four months of operation—EYES strives for quality, not quantity. There after, the minimum monthly capacity to sustain the program will be four clients/families per month. For quality assurance and prolonged success, the EYES Program will have a maximum monthly capacity. The "Ramp-up" (months 1-8) maximum is described in detail in section II. G., the maximum at month nine will be 20 in the full program and 15 in the Step-down phase. ACORD 'C i ((:-A{. ATE OF LIABILLTiNs'TUR'1: 1YC .. nRn t.+u'nunll U3/12/u1 PROMIEFR THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS CERTIFICATE DOES NOT AMEND, EXTEND OR CROSSROADS INSURANCE ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. P.O: ROX 1010 0 COMPANIES AFFORDING COVERAGE_ AULT, CC) 80610 CGM.ANY ((9701 834 -1337 FAX: 834-1393 A COLORADO CASUALTY INSURANCE COMPANY INSURED - __. ._ _. -_.__..... ... COMPANY UNDE.RWOOD, INC. B 4411 WEST 6TH STREET COMPANY GREEIIEY, CO 80634-'1331 C ._ _.____. ..__..__ CDMRAN• D COVERAGES —HS IS IU (nitre THAT THE POI ICIE S OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE IN£URtU NAME@ ABOVE FOH 'HI PUUCY PERIOD NUICa ITC., NOTWITHSTANDING ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR D'REF DOCUMENT WM IU IILSPECT TO WHICH 'IPS CERTIFICATE MAY BL IP,5!;EO OR MAY BEHIA:N. THE WSURANCE AFFORDED BY THE POLICIES DESCRSED HEREIN IS SUB.'ECT TC Au IIR TERMS. TxCL LSIONS AND CONDITIONS OF SUCH POI ICIES LIMITS SHOWN MAY HAVE BEEN HEUUCEO BY PAID CLAIMS. I ..__ I....__..... 1111.. .. co I Y PE TM INSURANCE MICR NUMBER POLICY EFFECTIVE POLICY!%FRATIDN IMAriS OATS IMWPOIVYI DATE IMMPITONY) /�G ItRAL LI>III ITT CENYGAI ACUPECA-! I it . COO, 01.0 X L:,MMFRCIAL CENCRAL LAW, i kPRODD TC ' r Rc cawPR,HA:IMI�i , (iGO, JCC' CLAMS NAG. I O".CUR I IPPERSONA_A Atm INAMY . i DO A GNN_HkNf:UtrRACTO1-I3KV ! BP-0528464-02 02/01/0202/01/03.:EA.cHO:CUPIkrc, •41, 000, 000_ .._ _, I TIRO OANAI_F Any IR.,InK 5 0, 0 0 0 MED SICK t n'..W,,, wn 5, 000._ AU I UMORII F I IAn:LTTY ;. AN.41ITC COMN Nk In: jLt LIMIT . AL:•A/NCO A.1I u:: I BODILY INJ4E4 I I .C aC.0 ko AVTCS - IIPV pimple _._.. �. .I HI').ALTOS 1N/A ,toll.. N.wnv ' vCN..OwNCD AU ICS IIN.!g;I ORIIII ; L _ I I PROPER-.;14%1,11(.1. I GAIIAGL LIABILITY J • MO ONiY XA.0(..IDEn; , Nr AI.I;1 I OT qN IHAN AIM)OM r •--- I NSA 'ACM ACCIDENT.F I 4474REcIV%.4 •Xf,E5S LIABILITY PEACH 0.CURRPN[E . f J'.iDPRLA IOW N/A I AHHRFiATR f O k Eke 1 HAN UTAMELLA TOHM - I ... WUNEEMN COMPENSATION AND TORY IFT0�I JIRI CMPLOVERB LIABILITY I D!E.S..._. _ Ell ]� CL EACH ACtatIFNT I E 'FY RA fn:ETON: :INCL llf/(• I •� SE _I—• Y.:CIH!M4FXPC,.TIVC ?I DISEASE POLICY ! :1!C'RS MIL: j EAC: , fee DIE1ASC CA kMFlOYPF I I II HER I I I • UL SOAP my Or OPERA'ANNA OCATIONSNkRIC LEE/SPECIAL ITEMS PLACEr1E.NT SERVICES CERTIFICATE HOLDER-- _i. :.: ..!: CIksi ELCAT{jN..'.. ;: . . . —1 SHOULD MY 9R ABM DEF DEFORM HOMIER RE CANOLLLtO REPEAL IMB FOR INSURANCE PURPOSES ONLY EXAMINE O ////. THEREO4. THE ISSUING COTAPAHY WILL LAOEAVOR 'U MAI. it A WRITTEN$07*F. TO TOE CIRTIIICATL HOLDER NAMED 10 11* I PR. 807 DR TO NAA SUCH TI I IMPOS& NO OBLIGATION OR IMMLII Y OF NY K UPOR TM Y, IPS AGENTS OR RPRSENIA'IYFS AV DR BENTATVE FAX: (9'/L) 353-0521 D' I ACORO 2"4.71951' `: - BJkCQ&O:OURPORATION:'jSS$ l TO'd E6EI-b£8-0L5 aoue.wnsuj spgo..Asso.AJ dbZ=bO zip-RI--LBW EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS ` i 1 A Underwood LLC UNDERWOOD FAMILY SERVICES 333 53rd Avenue Greeley,Colorado 80634 Phone:970-396-2412 Aprils 16,2002 Weld County Social Services Attention: Gloria Romansik P.O. Box A Greeley, Colorado 80632 Dear Gloria Romansik: In response to your letter outlining the recommendations for the PY 2002-2003 Core Services RFP bid#s RFP 02010 Option B, Alternatives to Residential Treatment Placement, Adolescent/Child Protection and PY 02005, Lifeskills, Underwood Family Services Accepts the recommendations as written by the FYC Commission. * Underwood Family Services will report all outcomes specific to these programs on a regular basis. * Maximum hours these programs will serve each client per initial referral are 50 hours. * Duration will not exceed three months without the expressed approval of the Weld County Department of Social Services. * The RFP 02010, Alternatives to Residential Treatment Placement, Adolescent and Child Protection will be placed under the Option B Home Based Intensive Family Program area. * Underwood Family Services will provide to the Weld County Department of Social Services resumes and a detailed portfolio on each of our treatment providers. * Mentorship services fees are$60.00 per hour. RECEIVED BY APR 1 7 2002 WELD CGUNTY DEPT. OF SOCIAL SERVICES A Underwood LLC UNDERWOOD FAMILY SERVICES 333 53rd Avenue Greeley,Colorado 80634 Phone:970-396-2412 * RFP 02010, Option B,Alternatives to Residential Treatment Placement, Adolescent/Child Protection was developed in close cooperation with the Weld County Department of Social Services to provide a comprehensive continuum of care. This includes all requisite services to facilitate a safe,nurturing and empowering home for the youth we serve. This includes, but is not limited to the following: Family Therapy Refusal Skills Systemic Resource Facilitation Lifeskills Conflict Resolution Restorative Justice Mediation Victim Empathy Mentoring Electronic Home Monitoring Communication Skills Drug and Alcohol Treatment(available Boundary Issues June 1, 2002) Anger Management Special Needs Services (Nurses, Home Impulse Control Care Providers etc.) Stress Management All services provided in RFP 02010, Option B, Alternatives to Residential Treatment Placement Adolescent/Child Protection and RFP 02005,Lifeskills are built specifically to the individual clients needs as indicated by our initial needs assessments. The parameters of treatment are defined by these specific needs. In cooperation with the caseworker, supervisor,treatment team and youth's support system,these parameters are tailored, refined and adapted according to need to insure the best chance for a successful outcome. Along with Underwood Family Services mission,we are continually looking for new and innovative ways to improve the services we provide. We look forward to the FYC 2002- 2003, and our continued productive relationship with the Weld County Department of Social Services, and the ongoing opportunity to serve our community. If you require any additional information, please let us know. Sincerely, Birch Hilton mit • DEPARTMENT OF SOCIAL SERVICES PO BOX A GREELEY,CO 80632 1 WEBSITE:www.co.weld.co.us Public Assistance(970)352-1551 C. Administration and CMb Support(970)352-6933• COLORADO April 8, 2002 Birch Hilton,LPC Underwood,LLC 4411 West 6 Street Greeley, CO 80634 • Re: RFP 02010, Option B RFP 02010, Option B RFP 02005,Lifeskills Dear Mr. Hilton. The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to request written confirmation from you by Wednesday, April 17,2002. A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth • and Children(FYC) Commission approved the RFP(s)listed above for inclusion on our vendor list. The FYC Commission attached the following recommendation(s)regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation:Providers will report outcomes specific to their programs. The FYC Commission approved the following condition for all Option B and Intensive Family Therapy programs. The condition reads as follows: Condition:State the maximum number of hours your program will serve each client per initial referral. 1. RFP 02010;Option B,Alternatives to Residential Treatment Placement- Adolescent Recommendation ■ Underwood, LLC, will report outcomes specific to their programs. (See above recommendation for all providers.) Page 2 Underwood,LLC Results of RFP Process for PY 2002-2003 Conditions: • State the maximum number of hours your program will serve each client per initial referral. (Maximum hours per client should be no more than 60 hours of service per initial referral.) • State a limit to the duration, or length of service,per initial client services. • The RFP 02010,Alternatives to Residential Treatment Placement- Adolescent will be placed under the Option B Home Based Intensive Family Therapy program area. • Clarify each staff person's qualifications by including his/her portfolio. • Clarify the cost(s)per hour for mentorship services. • Clarify the types) of services offered under this RFP. • Clarify and describe the parameters wound services offered under this RFP. 2. RFP 02010, Option B. Alternatives to Residential Treatment Placement- Child Protection Recommendation • Underwood, LLC, will report outcomes specific to their programs. (See above recommendation for all providers.) Conditions: • State the maximum number of hours your program will serve each client per initial referral. (Maximum hours per client should be no more than 60 hours of service per initial referral.) • State a limit to the duration, or length of service,per initial client services. • The RFP 02010,Alternatives to Residential Treatment Placement- Child Protection will be placed under the Option B Home Based Intensive Family Therapy program area • Clarify each staff person's qualifications by including his/her portfolio. • Clauify the cost(s)per hour for mentorship services. • Clarify the type(s) of services offered under this RFP. • Clarify and describe the parameters around services offered under this RFP. Page 3 Underwood,LLC Results of RFP Process for PY 2002-2003 3. RFP 02005,Lifeskills Approved with the above recommendation. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik,Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17,2002, close of business as follows: FYC Commission Recommendations: You are requested to review the recommendation(s)and to: a. accept the recommendation(s) as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s) of the FYC Commission. Please provide in writing how you will incorporate recommendation(s) in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. 2. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award(NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. If you wish to arrange a meeting to discuss the above conditions and/or recommendations, please do so though Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 17,2002. Sincerely, Judy A. Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Weld County Department of Social Services Notification of Financial Assistance Award for Families,Youth and Children Commission (Core)Funds Type of Action Contract Award No. X Initial Award FY02-CORE-0017 Revision (RFP-FYC-02010) Contract Award Period Name and Address of Contractor Beginning 06/01/2002 and Underwood LLC, DBA Underwood Family Services Ending 05/31/2003 Lifeskills 4411 West 6 Street Greeley, CO 80634 Computation of Awards Description Unit of Service The issuance of the Notification of Financial One-on-one instruction with a holistic family Assistance Award is based upon your Request for approach. This includes participation in the Proposal(RFP). The RFP specifies the scope of successful application of each module by all services and conditions of award. Except where it is family members of all ages appropriate to the in conflict with this NOFAA in which case the module. The program capacity is 36 NOFAA governs, the RFP upon which this award is clients/families with 1-8 members each. Average based is an integral part of the action. time in program is 5 hours per week for 12 weeks. Bilingual-bicultural services. Services to Special conditions all of Weld County. Age range is 12-18 years of age,male and female. 1) Reimbursement for the Unit of Services will be based on a monthly rate per child or per family. Cost Per Unit of Service 2) The monthly rate will be paid for only direct face to face contact with the child and/or family, as specified Hourly Rate Per $ 118.20 in the unit of cost computation. 3) Unit of service costs cannot exceed the hourly and Based on Approved Plan yearly cost per child and/or family. 4) Payment will only be remitted on cases open with, Enclosures: and referrals made by the Weld County Department X Signed RFP:Exhibit A of Social Services. X Supplemental Narrative to RFP: Exhibit B 5) Requests for payment must be an original submitted X Recommendation(s) to the Weld County Department of Social Services by X Conditions of Approval the end of the 25th calendar day following the end of the month of service. The provider must submit requests for payment on forms approved by Weld County Department of Social Services. Approvals:a� Program Official: By ,�1"�w% "4 By a Glenn Vaad, Cha$ Ju . Gri , Direct Board of Weld County Commissioners W County Department of Social Services Date: QS1/41.942Uni Date:________Z Ada-/35t? _ a • EXHIBIT A SIGNED RFP a a a a n n Underwood Family Services a a Life Skills Program RFP-FYC-02005 Underwood LLC a INVITATION TO BID RFP-FYC 02005 DATE:February 27, 2002 BID NO: RFP-FYC-02005 RETURN BID TO: Pat Persichino, Director of General Services 915 10th Street, P.O. Box 758, Greeley, CO 80632 SUMMARY - Request for Proposal (RFP-FYC-02005) for:Family Preservation Program--Life Skills Program Family Issue's Cash Fund or Family Preservation Program Funds Deadline: March 22, 2002, Friday, 10:00 a.m. — The Families, Youth and Children Commission, an advisory commission to the Weld County Department of - Social Services, announces that applications will be accepted for approved vendors pursuant to the Board of Weld County Commissioners' authority under the Statewide Family Preservation Program (C.R.S. 26-5.5- - 101) and Emergency Assistance for Families with Children at Imminent Risk of Out-of-Home Placement - (C.R.S. 26-5.3-101). The Families, Youth and Children Commission wishes to approve services targeted to - run from June 1, 2002, through May 31, 2003, at specific rates for different types of service, the county will authorize approved vendors and rates for services only. The Life Skills Program must provide services that focus on teaching life skills which are designed to improve household management competency, parental competency, family conflict management and effectively accessing community resources. This program announcement consists of five parts, as follows: PART A...Administrative Information PART D...Bidder Response Format PART B...Background, Overview and Goals PART E...Bid Evaluation Process _ PART C...Statement of Work Delivery Date 3�2Z- D2 ,j0) (tYfter eceipt of order) BID MUST BE SIGNED IN INK Mark lid• lAoc•kec TYPED OR PRINTED SIGNATURE VENDOR (Aid erti7oC6) Fcvnfl./ Sert.riceS ��U • (Name) / Handwritten Signature By Authorized Officer or Agent of Vender ADDRESS 333 515 nitric€ TITLE Pr/area-O. Greet^], CA 4,063`1 DATE O2 PHONE # — The above bid is subject to Terms and Conditions as attached hereto and incorporated. Page 1 of 32 reitk RFP-FYC-02005 Attached A LIFE SKILLS PROGRAM BID PROPOSAL AND REQUEST FOR CONTINUATION OF AWARD UNDER FPP CORE SERVICES FUNDING FAMILY PRESERVATION PROGRAM 2002/2003 BID PROPOSAL APPLICATION PROGRAM FUNDS YEAR 2002-2003 BID #RFP-FYC-02005 NAME OF AGENCY: Urjcruiood cam;ity SCrUiGeS ... ADDRESS: 333 s3.d hoc/we PHONE: (97O) 396-zy12I ' CONTACT PERSON: fk la• Hacker TITLE: Qrc lbr✓1 Dfrecra( ^ J DESCRIPTION OF FAMILY PRESERVATION PROGRAM CATEGORY: The Life Skills Program Category must provide services that focus on teaching life skills designed to facilitate implementation of the case plan by improving household management competency. parental competent . fa mil conflict management and effectively accessing community resources. • 12-Month approximate Project Dates: 12-month contract with actual time lines of: Start June 1. 2002 Start .Tune 1, 2007 End May 31, 2003 End 127o/ 31, 2002,t ^ TITLE OF PROJECT: Lifeskills 20 AMOUN REQUESTED: ° V V . _ ar !ter • 3Zo 02 ame and Signature of Person Preparing Document Dat • Judy A. Griego. Director Name and Signature Chief Administrative Officer Applicant Agency Date MANDATORY PROPOSAL REQUIREMENTS For both new bids and renewal bids, please initial to indicate that the following required sections are included in this Proposal for Bid. For renewal bids,please indicate which of the required sections have not changed from Program Fund Year 2001-2002 to Program Fund year 2002-2003. Indicate No Change from FY 2001-2002 to 2002-2003 Project Description Target/Eligibility Populations Types of services Provided 7, MeasurableOutcomes Service Objectives f Workload Standards • ^ r Staff Qualifications • ir1d/Unit of Service Rate Computation _ Program Capacity per Month Certificate of Insurance Page 26 of 32 a RFP-FYC-02005 Attached A Date of Meeting(s)with Social Services Division Supervisor: 3 /l O 2 Comments by SSD Supervisor: / ele CM cr.--2 I a o� err a� c 17.-47 cr"� l Y�e2 o I aV1 3 3 t,u ° - n'1 P,---e ^ Gel Yl i c yoz,--ttLeixo Name and Signature of SSD Supervisor Date KernfA , ^ Page 27 of 32 ,. RFP-FYC-02005 Attached A VIII. COMPUTATION OF DIRECT SERVICE RATE This form is to be used to provide detailed explanation of the hourly rate your organization will charge the Core Services Program for the services offered in .-. this Request for Proposal. This rate may only be used to bill the Weld County Department of Social Services for direct, face-to-face services provided to clients referred for these services by the Department. Requests for payment based on units of service such as telephone calls, no shows, travel time, mileage reimbursement, preparation, documentation, and other costs not involving direct face-to-face services will not be honored. Likewise, billings must be for hours ... of direct service to the client, regardless of the number of staff involved in providing those services. Therefore, it is imperative that this rate be e' sufficient to cover all costs associated with this client, regardless of the number of staff involved in providing these services. (Explanations for these Lines are Provided on the Following Page) es Total Hours of Direct Service per Client 60 Hours (A] n Total Clients to be Served 15- Clients [B] es es Total Hours of Direct Service for Year 9a5OO 00 Hours [C] (Line [A] Multiplied by Line [B] r /I O e. Cost per Hour of Direct Services $ 6 Z• Per Hour [D] 1^ ,.� Total Direct Service Costs $ 369,000 [E] (Line [C] Multiplied by Line [D] ) n es Administration Costs Allocable to Program $ 67f (F] ,.., Overhead Costs Allocable to Program $ 15 6ZS' [G] es Total Cost, Direct and Allocated, of Program$ 531, R29 [H] Line [E] Plus Line [F] Plus Line [G] ) ,s Anticipated Profits Contributed by this Program $ D [I] es Total Costs and Profits to be Covered by this Program(Line [H] Plus Line [I] ) $ 54s- HZ9 [J] Total Hours of Direct Service for Year -I 60O [K] (Must Equal Line [C] ) Rate per Hour of Direct, Face-to-Face Service to be Charged to Weld County Department of I o. /OO 2/ Social Services $ t [L] es Day Treatment Programs Only: Direct Service House Per Client Per Month [M] o"" Monthly Direct Service Rate $ [N] es ,,,, Page 31 of 32 RFP-FYC-02005 Attached A Program Category Life Skill Pro Bid Category Project Title Li Pe ik:1 !>!?"1 Vendor uncle ' 3r/'Ji CeS - I. PROJECT DESCRIPTION Provide a brief one-page description of the project. II. TARGET/ELIGIBILITY POPULATIONS Provide a brief one-page description of the proposed target/eligibility populations. At a minimum your description must address: A. Total number of clients served. B. Total individual clients and the children's ages. C. Total family units. -D. Sub-total of individuals who will receive bicultural/bilingual services. -E. Sub-total of individuals who will receive services in South Weld County. F. The monthly maximum program capacity. G. The monthly average capacity. H. Average stay in the program(weeks). I. Average hours per week in the program. III. TYPE OF SERVICES TO BE PROVIDED Provide a two-page description of the types of services to be provided. Address if your project will provide the service minimums as follows: A. Teaching,modeling, demonstrating, and coaching as an interactive process with the clients. B. Training in household management,including budgeting, cleaning,maintenance,purchasing, menu planning, food preparation, etc. C. Teaching child rearing and discipline;parenting. D. Teaching how to establish community linkages/advocacy and making use of services. E. Demonstrating nurturing/esteem,role modeling. Provide your quantitative measures as they directly relate to each service. At a minimum,include the number to be served in each service component.Describe your internal process to assure that FYC resources will not supplant existing available services in the community; e.g.mental health capitation services,ADAD and professional services otherwise funded. IV. MEASURABLE OUTCOMES Provide a two-page description of your expected measurable outcomes of the project.Address the following measurable outcomes: A. Improvement of household management competency as measured by pre and post assessment instruments. Page 28 of 32 RFP-FYC-02005 Attached A B. Improvement of parental competency as measured by pre and post assessment instruments. C. Parents can independently work with other sources in the community and within the local, state, and federal governments. D. Families receiving Life Skills services will remain intact six months after discharge of the services. E. Families/participants who complete the Life Skills Services will have improved competency level or reduced risk on the standardized assessment, such as the risk assessment tool. Describe your quantitative measures: Also, describe the methods you will use to measure, evaluate, and monitor each quantitative measure. V. SERVICE OBJECTIVES Provide a one-page description of your expected service objectives and quantitative measures. Address, at a minimum,the following ways the project will: A. Improve Household Management Competency-capacity of parents to provide safe household environment for their children through competent household cleaning and maintenance, budgeting, and purchasing. B. Improve Parental Competency-capacity of parents to maintain sound relationships with their children and provide care,nutrition,hygiene, discipline,protection, instructions, and supervision. C. Improve Ability to Access Resources-services shall assist parents to work with other sources in the community and within the local,state, and federal governments. Describe the methods you will use to measure, evaluate,and monitor each service objective. VI. WORKLOAD STANDARDS Provide a one-page description of the project's workload standards and quantitative measures. Address, at a minimum, the following areas. - A. Number of hours per day,week,or month. B. Number of individuals providing the services. C. Maximum caseload per worker. D. Modality of treatment. E. Total number of hours per day/week/month. -, F. Total number of individuals providing these services. G. The maximum caseload per supervisor. H. Insurance. Page 29 of 32 RFP-FYC-02005 Attached A VII. STAFF QUALIFICATIONS Provide a one-page description of staff qualifications and address, at a minimum, the following: A. Will your staff who are providing direct services have the minimum qualifications in education and experience?Describe. B. Total number of staff available for the project. r Page 30 of 32 RFP-FYC-02005 Attached A - (A] This is an estimate of the total hours of direct, face-to-face service each client will receive from the time he or she enters the program until completing the program. - [B] This is an estimate of the number of clients who will be served during the period from June 1, 2002, through May 31, 2003. - [D] This represents the average hourly salary and benefits that your organization pays its direct service,providers plus any costs which are directly attributable to the face-to-face session with the client. [F] This represents the salary and benefits of direct service, supervisory, and clerical personnel which are not incurred in providing direct, face-to-face service to the client, but can be allocated to this program for time spent on the program for activities such as travel, phone conversations, "no-shows," discussions with involved parties, meeting preparation, and report completion. (G] This represents the Agency Overhead costs, such as Rent, Utilities, Supplies, Postage, Travel Reimbursement, Telephone Charges, Equipment, and Data Processing which are not incurred in providing direct, face-to-face service to the client, but can be allocated to this program for time spent on the program for activities such as travel, phone conversations, "no-shows," discussions with involved parties, meeting preparation, and report completion. (H] This represents the Grand Total Costs directly attributable or allocable to this program. It should be a reasonable assumption that if you decided to discontinue this program, your agency would realize a reduction in costs approximately equal to this amount. [I] This represents the total amount of profit your firm expects to realize as a result of operating this program. Any difference between Lines [H] and [J] must be substantiated by an amount indicated on this line. [L] This is the actual direct, face-to-face hourly service rate at which you will be requesting payment for the services provided under the conditions of this Request for Proposal. [M] To be completed by prospective providers of the Day Treatment Program only, this line represents the estimated number of hours per month your organization will provide direct face-to-face services per client. • (N] To be completed by prospective providers of the Day Treatment Program services only, this line represents the actual direct, face-to-face monthly service rate at which you will be requesting payment for the services provided under the conditions of this Request for Proposal. Calculated by multiplying Line [L] by Line (M7 . Page 32 of 32 Underwood Family Services—Life Skills Program I. Project Description The Underwood Family Services Life Skills Program utilizes a combination of proven and established teaching methods coupled with the latest multi- - modality curriculum available. Each Life Skills Module will provide learning through one-on-one instruction with an experienced Life Skills Specialist. The Life Skills Modules include some limited study exercises; however, the majority of the lessons will be centered on hands-on experiential learning. The culmination of each Life Skills Module will be the "plugging-in" of the newly acquired skill into the client's milieu. The Underwood Family Services Life Skills Program Modules will include: ❖ Household Management ❖ Budgeting • Cleaning + Cooking/Menu Preparation 4• Maintenance .. Parenting ❖ Positive Role Modeling ❖ Vocational Training Job Service Community Resource Facilitation -- + Conflict Resolution ❖ Obtaining Important Documents 4• Stress Management • Communication In addition to these core modules, we offer 19 other "skill specific" Life Skills Modules based on our initial needs assessment and evaluation. These requisite specific skills will be included in the client's overall individualized Life Skills Plan. A complete list of available Life Skills Modules and sample curriculum is available upon request. Underwood LLC 1 Underwood Family Services—Life Skills Program II. Target Eligibility Populations rThe Underwood Family Services Life Skills Program will serve clients in Weld County regardless of location. In line with the Underwood Family Services Mission, bilingual/bicultural services area available to all clients and core to all of our programs. Our program capacity is 36 clients/families with one to eight members each. During the first six months, we estimate serving 8 to 12 families per month. The program is designed to incorporate the one-on-one instruction with a holistic family approach. This includes participation in the successful ,— application of each module by all family members of all ages appropriate to the module. The average time in the program will be 5 hours per week for 12 weeks. Dependent upon needs, the program length could be shorter or lengthened with Social Services approval. III. Type of Services to be Provided Upon referral to the program, clients will meet with a Life Skills Specialist in the home. The Specialist will conduct an assessment using an evaluation tool called The Life Skills Needs Assessment (LSNA). This tool was developed to provide a comprehensive inventory of current skills and _ evaluate what deficit skills are in need of obtaining by the client and their families. From the LSNA, the individual life skills plan is devised. Modules are taught based on a "most in need" order. This is unique to each client and family, and insures applicable skills application as soon as _ possible. A Underwood LLC 2 Underwood Family Services—Life Skills Program A. Teaching, modeling, demonstrating, and coaching are interactive processes with the clients. The Underwood Life Skills Program is based on a multi-modality learning premise. Each Life Skills Module will be taught by having the client "experience" the skill. Exhaustive research from several Universities and teachers' associations, including the Texas State Teachers' Association- the largest in the country- have proven conclusively that this interactive approach is the most effective for all types of learners regardless of age, race, gender or current education levels. B. Household management skills such as food preparation, budgeting, cleaning, and maintenance are essential and primary life skills. Our program will assess the current skill level and identify areas needing additional attention. A personalized plan will be developed to address the needs, and estimate a skills accrual timetable. Budgeting modules range from teaching basic skills - such as addition and subtraction - to monthly planning and bank account management. Cleaning and maintenance skills are taught by the Life Skills - Specialist physically demonstrating and modeling the tasks for the client to observe. Examples include: cleaning areas in the home like floors and bathrooms, washing laundry, purchasing appropriate supplies, recognizing safety issues, etc. Menu planning and food preparation are also learned through the experiential approach. Creating grocery lists, effectively shopping with the client, preparing/eating meals with the family are all modeled fortification of these essential life skills. C. Effective parenting skills are another area which is crucial to the success of rearing a child. These, as with all of our modules, focus on three precepts: safety, respect, and responsibility. The scope of services range from basic child care skills such as changing diapers, proper hygiene, and nutrition, to discipline strategies developed under the multi-systemic therapy model. ^ Underwood LLC 3 • Underwood Family Services—Life Skills Program D. Another area of focus is teaching clients how to acquire needed services within our community. These modules are taught primarily outside of the home. For instance, a mother with an infant would learn from the Life Skills Specialist how to access resources such as First Steps, Monfort's Children's Clinic, Sonrise, Weld County Food Bank, housing, United Way, etc. Through the Life Skills Specialist and the client working together, links are made to a myriad of community resources, these `resource tapping skills' are then incorporated into the clients overall skill assets. This "hands on" learning enables and empowers the client to utilize resources on their own as future needs arise. E. Nurturing, self-esteem and positive role modeling are major components of all of Underwood Family Services Programs. These components are core to the Life Skills Modules. Several of the modules such as parenting, child rearing, appropriate interactions, etc., are based primarily on learning by observing appropriate, positive role modeling. The Underwood Family Services Life Skills Needs Assessment will include a quantitative measure of each of the identified skill areas after clients have completed the module and have demonstrated competency in that area. Periodic appraisals and measurements will be done to ensure the skill has been effectively assimilated into the client's milieu. Mastery of the skills is only achieved through repetition and consistency. The Underwood Family Services Life Skills Team can effectively serve 36 clients in any of the requisite service components/modules concurrently. Community resource facilitation is an integral part of our program. After clients are "plugged-in" to one of our myriad community resources effectively, and we deem this a successful transition, the particular module will be closed. No additional billing takes place after the appropriate transition to an outside resource. S ^ Underwood LLC 4 Underwood Family Services—Life Skills Program a IV. Measurable Outcomes The measurements used for tracking the progress of this program were developed by this author through the JTPA Title IIa program, in cooperation with the Department of Labor. The measures and instrument are straightforward and objective. Simply put, post-assessment skill acquisition is deemed successful when the client consistently applies the skill. The client's proficiency in each component is measured by a skills application instrument which includes the Life Skills Specialist's observations, the — client's self-appraisal, and an objective "as evidenced by" checklist detailing successful components of the skill area. Through the LSNA pre-assessment, a baseline skill level is determined. Periodically, measures are taken during the module. Post measures are designed to ensure successful and lasting outcomes have been achieved in the targeted service component areas. The Life Skills incorporation will range from basic, in a newly acquired skill, to mastery in areas that are consistently a part of the client's life. However, post module evaluation measurements are only of use to the client and overall plan if they area couched in meaningful, objective, real-life situations. The measurements apply to the following service objectives as part of the successful closure of these modules: A. Household Management— These Life Skills learning components will assist and instruct the client in basic, useful household management skills as evidenced by the post measurements and a continued growth in the service area. As proficiency is demonstrated, the Life Skills Specialist scales down their involvement until such time as the skills application instrument a indicates that the client has a grasp of the skill. Closure of the a -� Underwood LLC 5 Underwood Family Services—Life Skills Program Module then takes place. Periodic monitoring of the `learned' skill is ongoing and closely tracked. B. Parenting— Closure is driven by measurable results as evidenced by the post measure and the incorporation of the basic tenants of this module— safety, respect, and responsibility. C. Community Resources - Successful closure of the client's case will be determined by the completion of the client's Life Skills Plan. - Integral to the plan is the ability to identify and access community services independently as needed. Our goal is not to make changes in the clients, but to facilitate the clients' ability to make real and lasting changes within themselves. This is only successful if clients possess the abilities to help themselves independently. D. Follow-up Tracking— Tracking of all closed cases will occur quarterly beginning immediately (Post-measure assessment) after the successful completion of the client's Life Skills Plan. Families who participate in our program and complete the Life Skills Plan will have acquired Life Skills competency `assets'. Similar to the 40 Developmental Assets we utilize in our other programs, research indicates the more life skills assets clients possess, the further clients move from risk. Our experience teaching these skills is consistent with the research. The follow-up measures specific to this program clearly provide us unambiguous, quantitative statistics to drive our desired outcomes and goals. Applied standardized risk assessment tools through the Department of Social Services will provide additional success outcome indicators. As part of Underwood Family Services Total Quality Management program, we contract with an unbiased, third party consultant to review and assist in statistical compilation of all of out programs and services. This information, including program success/failure measurements, will be made available to the Department of Social Service at any time. i., Underwood LLC 6 • Underwood Family Services—Life Skills Program V. Service Objectives A. Improve Household Management Competency - Primary to our program are safety, respect, and responsibility with the most important being safety. In the skill areas that pose potential health and safety issues such as cooking, maintenance, and cleaning using chemicals, the Life Skills Modules have built in safeguards requiring the student to have a measurable and clear grasp of the concepts before they are allowed to participate in hands-on learning. The first steps are carefully demonstrated, repeated and monitored by the Life Skills Specialist. As a part of the learning process, parents are taught not only the skill, but are also given the tools necessary to teach their own family the skills. B. Improve Parental Skills Competency— In these skill areas, the Life _ Skills Specialist works closely role modeling appropriate interactions, nurturing, hygiene, and nutrition. If the Life Skills Specialist feels that additional parenting resources are necessary, Underwood Family Services has access to many successful community providers and programs. In addition, we may choose to have one of our trained family therapists work together with the family and the Life Skills Specialist. These enhanced services are available at no additional cost. C. Improve Ability to Access Services/Resources - Several of the later stage Life Skills Modules, "Obtaining Important Documents" for instance, are handled one-on-one with the Specialist. However, clients are required to make all of the contacts, obtain directions, complete and mail paperwork, and all necessary follow-up. The Specialist role is that of monitor/instructor. The successful completion of the tasks or the demonstrated deficit areas are the clear, objective measure. When the case is closed, the clients will S Underwood LLC • Underwood Family Services—Life Skills Program have verified the measurable ability to complete all required skill areas. Clients will have a firm grasp of which community resources area available and exactly how to access them. Measurable feedback is also provided to the Life Skills Specialist from the resource itself. One example would be the various services available through our partnership with Weld County Job Service's and The Workforce Development Act. Each service objective is measured consistently and objectively, pre, post, and quarterly. VL Workload Standards A. The average stay in the program is 12 weeks. Clients will average five hours per week in the program. As all learners and their needs differ, the program may be shortened or extended upon approval from the Weld County Department of Social Services. B. The Underwood Life Skills Program has seven trained Life Skills Specialists and two Supervisors. Five of the Specialists provide bi- lingual/ bi-cultural services. In addition, Underwood Family Services contracts with an outside service for statistical analysis. The Underwood Family Services Life Skills Program will fully utilize these services. C. The maximum caseload per worker will be eight clients/families and three post - tracking cases. D. Modality: Multi-modality, hands-on, modeled and experiential. Other modalities used: TLS®, Thomas-Kilman, and Copsystem®. a Underwood LLC r 8 • Underwood Family Services—Life Skills Program E. Total per day—Maximum three hours, average per week five hours, average 20 hours per month. F. Total number providing services —Nine - Seven Life Skills Specialists and two Life Skills Supervisors. G. Maximum client caseload per supervisor— four clients —direct service. H. Insurance provided. VII. Staff Qualifications A. Each staff member in the Underwood Family Services Life Skills Program is comprehensively and thoroughly trained in each of our 33 Life Skills Modules. Every Life Skills Specialist in our program will have completed each module, achieved mastery and have demonstrated the ability to effectively teach and role model each Module. Part of the Training for trainer's instruction includes the completion of the `hands-on' portion with a Life Skills Supervisor. In addition, overall supervision is provided by a licensed, Master's level ,,,, therapist. New Life Skills specialists, in addition to the learning phase, Our Life Skills Specialists are required to teach the modules in the home with a Life Skills Supervisor present. Direction and appropriate role-modeling are provided at every level of our Life Skills program. Consistency is, and has been, key to our success in this program. Life Skills Specialists will have a bachelor's degrees or equivalent professional experience. B. Total staff available for this project: Nine. S Underwood LLC ,ems 9 Mar-21-02 09: 30A CROSSROADS INSURANCE 1 970 834 1393 P.01 GATE DAM/00.Y!1 ACORDn CERTIFICATfr-�3F LIABILITY'lNSCIORANSF.: 03 1 ,/a2 . THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION PRULIUI'kii ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE ALTER THIS CERTIFICATE DOES AFFORDED BY THE AMEND, THE POLICIES BELOW CRO$5ROAOS INSURANCE - COMPANIES AFFORDING COVERAGE -_ 1' •a. BOX 10.10 COMP_ AULT, s3 80610 A COLORADO CASUALTY INSIJRANCB COMRTW ANy -- (9710) 810133 / k'AX : 8-34-1393_ - _. _ _. - -. .-. - -- - __. COMPANY .� INSlIP4O g _ _ . UNI)ERWOOD, 1NC. -' - '- -- -' `� '143 1 WEST 6TH STREET II l;O ANY _.... ._ -- — GRL?ELEY, CO 80634-1331 C - -' -_ •^ I COMPANY D COVERA --GES - _ 1l uf; IS Ti) CERnry THAI THE LILIC IEH OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD 1'. TED. TE MAY BE BE ISSUED OR MAYBE ERTANI.NT.THE INSURANCE M OR NDITION OF AFFORDED BYYTHE POLICIESCT 'R DtSCRIBEHIR POCUMENT WITH HEREIN S SUP1)ECT TI) ALL TI`IICTERMS EXCLUSIONS AND CONDITIONS OF,SUCH POLICIES. LIMITS SHOWN_MAY HAVE BEEN RCDUCCED RY PAID CLAIMS. r I .. POLICY Ef Mind I POLICY EFPINATION i LIMn] CO (VT O1 INSURANCE POLICY NUMpFR DATE IMMIODIYYI DATE IPM/ODIVY, ; LTR 000 , 000 _ CFNtHAt u;UMGNE %i , CENfRAI UAM.'AL I' PPIJUUCT$--COMPIUr A<i t1 , 000 • 000 �.., X LUMMFHont.FNkHnL VANILI r PEPSONAL B AnV_MNRV111 , 000 , 000 I RP-0528464 -02 02/01/02 02/01/03 Encr.DlxllnnExcf_-_ +1_ 000 , 000 A L''+'ruP'vnr.Drvt HncToxN PaoT /TE DAMACC Iro•v.)nn h"a I . 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SHOULD ANY lit ARGUE D.SCWIEO Pol-icts SE CANCCLLED BEHOHI EDE FOR INSURANCE PURPOSES ONLY faMRATIO D E THIREOT. THE IASUING COMPANY WILL INOCAVOR Iu MAn .-- 10 •A WRITTEN NOTICE TO Tilt CCRTFICATL',OLDER NAMCD TO THE LU con F� Dm 10 MAIL SUCH Ti ;Eh IMPOSE NO EnionsTNN On I mow v Of Y NIN • UPON Tun Y. RS *RANTS M REPM9ENTATIYtf. ^ AIR FR RI SENTATIVE ,PAX: (970) 353 0521 ... [ e ,q• dbottysieORAi14Nt988. ACORD 25-S 111961... .. _. . . r-‘ n eaN Underwood Family Services PoN Life Skills Program RFP-FYC-02005 n Underwood r. LLC EXHIBIT B SUPPLEMENTAL NARRATIVE TO RFP RECOMMENDATIONS M r- A Underwood LLc UNDERWOOD FAMILY SERVICES 333 53rd Aveemie Greeley,Colorado 80634 Phone:970-396-2412 Aprils 16,2002 Weld County Social Services Attention: Gloria Romansik P.O. Box A Greeley, Colorado 80632 Dear Gloria Romansik: In response to your letter outlining the recommendations for the PY 2002-2003 Core Services RFP bid#s RFP 02010 Option B,Alternatives to Residential Treatment Placement, Adolescent/Child Protection and PY 02005, Lifeskills, Underwood Family Services Accepts the recommendations as written by the FYC Commission. * Underwood Family Services will report all outcomes specific to these programs on a regular basis. * Maximum hours these programs will serve each client per initial referral are 50 hours. * Duration will not exceed three months without the expressed approval of the Weld County Department of Social Services. * The RFP 02010, Alternatives to Residential Treatment Placement,Adolescent and Child Protection will be placed under the Option B Home Based Intensive Family Program area * Underwood Family Services will provide to the Weld County Department of Social Services resumes and a detailed portfolio on each of our treatment providers. * Mentorship services fees are $60.00 per hour. RECEIVED BY APR 1 7 2002 WELD CGUNTY DEPT. OF SOCIAL SERVICES A Underwood LLC UNDERWOOD FAMILY SERVICES 333 53rd Aveenue Greeley,Colorado 80634 Phone:970-396-2412 • RFP 02010, Option B,Alternatives to Residential Treatment Placement, Adolescent/Child Protection was developed in close cooperation with the Weld County Department of Social Services to provide a comprehensive continuum of care. This includes all requisite services to facilitate a safe,nurturing and empowering home for the youth we serve. This includes, but is not limited to the following: Family Therapy Refusal Skills Systemic Resource Facilitation Lifeskills Conflict Resolution Restorative Justice Mediation Victim Empathy Mentoring Electronic Home Monitoring Communication Skills Drug and Alcohol Treatment(available Boundary Issues June 1, 2002) Anger Management Special Needs Services(Nurses, Home Impulse Control Care Providers etc.) Stress Management All services provided in RFP 02010, Option B, Alternatives to Residential Treatment Placement Adolescent/Child Protection and RFP 02005,Lifeskills are built specifically to the individual clients needs as indicated by our initial needs assessments. The parameters of treatment are defined by these specific needs. In cooperation with the caseworker, supervisor,treatment team and youth's support system, these parameters are tailored, refined and adapted according to need to insure the best chance for a successful outcome. Along with Underwood Family Services mission, we are continually looking for new and innovative ways to improve the services we provide. We look forward to the FYC 2002- 2003, and our continued productive relationship with the Weld County Department of Social Services, and the ongoing opportunity to serve our community. If you require any additional information, please let us know. Sincerely, Birch Hilton (11 , tr, DEPARTMENT OF SOCIAL SERVICES PO BOX A 1 GREELEY,CO 80632 WEBSITE:www.co.we4d.co.us WiAdministration and Public Assistance(970)352-1551 C. Child Support(970)3528933• COLORADO April8, 2002 Birch Hilton,LPC Underwood,LLC 4411 West 6 Street Greeley, CO 80634 Re: RFP 02010, Option B RFP 02010, Option B RFP 02005,Lifeskills Dear Mr. Hiltom The purpose of this letter is to outline the results of the RFP Bid process for PY 2002- 2003 and to request written confirmation from you by Wednesday,April 17,2002. A. Results of the RFP Bid Process for PY 2002-2003 Through the 2002-2003 Core Services bid evaluation process,the Families, Youth • and Children(FYC) Commission approved the RFP(s)listed above for inclusion on our vendor list. The FYC Commission attached the following recommendations)regarding your RFP bid(s). The FYC Commission approved the following recommendation for all programs on the vendor list for 2002-2003. The recommendation reads as follows: Recommendation:Providers will report outcomes speck to their programs. The FYC Commission approved the following condition for all Option B and Intensive Family Therapy programs. The condition reads as follows: Condition:State the maximum number of hours your program will serve each client per initial referral. 1. RFP 02010;Option B. Alternatives to Residential Treatment Placement- Adolescent Recommendation ■ Underwood LLC, will report outcomes speck to their programs. (See above recommendation for all providers.) Page 2 Underwood,LLC Results of RFP Process for PY 2002-2003 Conditions: • State the maximum number of hours your program will serve each client per initial referral. (Maximum hours per client should be no more than 60 hours of service per initial referral.) • State a limit to the duration, or length of service,per initial client services. • The RFP 02010,Alternatives to Residential Treatment Placement- Adolescent will be placed under the Option B Home Based Intensive Family Therapy program area. • Clarify each staff person's qualifications by including his/her portfolio • Clarify the cost(s)per hour for mentorship services. • Clarify the type(s) of services offered under this RFP. • Clarify and describe the parameters around services offered under this RFP. 2. RFP 02010, Option B, Alternatives to Residential Treatment Placement- Child Protection Recommendation • Underwood; LLC, will report outcomes specific to their programs. (See above recommendation for all providers.) Conditions: • State the maximum number of hours your program will serve each client per initial referral. (Maximum hours per client should be no more than 60 hours of service per initial referraL) • State a limit to the duration, or length of service,per initial client services. • The RFP 02010,Alternatives to Residential Treatment Placement- Child Protection will be placed under the Option B Home Based Intensive Family Therapy program area. • Clarify each stafjperson's qualifications by including his/her portfolio. • Cl rii y the cost(s)per hour for mentorship services. • Cl nfy the type(s) of services offered under this RFP. • Clarify and describe the parameters around services offered under this RFP. Page 3 Underwood,LLC Results of RFP Process for PY 2002-2003 3. RFP 02005,Lifeskills Approved with the above recommendation. B. Required Response by RFP Bidden Concerning FYC Commission Recommendations The Weld County Department of Social Services is requesting your written response to the FYC Commission's recommendations and conditions. Please respond in writing to Gloria Romansik, Weld County Department of Social Services,P.O. Box A, Greeley, CO, 80632,by Wednesday, April 17, 2002, close of business as follows: FYC Commission Recommendations: You are requested to review the recommendation(s)and to: a. accept the recommendation(s) as written by the FYC Commission; or b. request alternatives to the FYC Commission's recommendation(s); or c. not accept the recommendation(s)of the FYC Commission. Please provide in writing how you will incorporate recommendation(s) in your bid. If you do not accept the recommendation(s),please provide reasons why. All approved recommendations under the NOFAA will be monitored and evaluated by the FYC Commission. 2. FYC Commission Conditions: All conditions will be incorporated as part of your RFP Bid and Notification of Financial Assistance Award (NOFAA). If you do not accept the condition(s),you will not be authorized as a vendor unless your mitigating circumstances are accepted by the FYC Commission and the Weld County Department of Social Services. If you do not accept the condition, you must provide in writing reasons why. A meeting will be arranged to discuss your response. Your response to the above conditions will be incorporated in the RFP Bid and Notification of Financial Assistance Award. If you wish to arrange a meeting to discuss the above conditions and/or recommendations,please do so though Elaine Furister, 352.1551, extension 6295, and one will be arranged prior to April 17, 2002. Sincerely, Judy A. Griego,Director Weld County Department of Social Services of cc: Dick Palmisano, Chair,FYC Commission Gloria Romansik, Social Services Administrator Hello