HomeMy WebLinkAbout20020937.tiff RESOLUTION
RE: APPROVE AMENDMENT TO BYLAWS - REGIONAL COMMUNICATIONS ADVISORY
BOARD
WHEREAS, the Board of County Commissioners of Weld County, Colorado, pursuant to
Colorado statute and the Weld County Home Rule Charter, is vested with the authority of
administering the affairs of Weld County, Colorado, and
WHEREAS, by Resolution dated June 28, 1993, the Board approved Bylaws for the
Regional Communications Advisory Board, and
WHEREAS, the Board has been presented with an Amendment to said Bylaws for the
Regional Communications Advisory Board, and
WHEREAS, after review, the Board deems it advisable to amend said bylaws, a copy of
said amended Bylaws being attached hereto and incorporated herein by reference.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of
Weld County, Colorado, that the Bylaws for the Weld County Communications Advisory Board
be, and hereby are, approved as amended.
The above and foregoing Resolution was, on motion duly made and seconded, adopted
by the following vote on the 17th day of April, A.D., 2002.
BOARD OF COUNTY COMMISSIONERS
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ATTEST:
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Weld County Clerk to t � '�o= �e;tO':-- 1 -
O 4 David E. Lo Pro-Te
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Deputy Clerk to the Boar. _
M. J. (.eile
APPROVED S TO F
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William H. Jerkep
unty Att ey \J\\G
Robert D. Masden
Date of signature: /45
2002-0937
CM0002
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WELD COUNTY REGIONAL COMMUNICATIONS ADVISORY BOARD BYLAWS
Many of the law enforcement, fire and Emergency Medical Services (EMS) radio systems in
Weld County are being replaced and upgraded in connection with the Colorado State Division of
Criminal Justice Program.
As a result of this program, it has become apparent that an urgent need exists to develop and
implement a county-wide radio network, and, in connection therewith, to develop and implement
rules; procedures, and guidelines for the use of such a network.
Therefore, a Board, which is representative of the users of the network, is created to deal with
these matters.
ARTICLE I: BOARD
A. NAME AND PURPOSE
1. The Weld County Regional Communications Advisory Board("Advisory Board")
is hereby created to advise in the development and maintenance of a county-wide
emergency radio network and, in connection therewith, to develop and implement
rules, procedures and guidelines for use of such network or channels.
2. The Advisory Board shall also serve as liaison to any other law enforcement, fire
and EMS agencies of the state, other public safety organizations, and any other
organizations deemed necessary in telecommunications planning.
B. MEMBERSHIP
1. The Advisory Board shall consist of fourteen(14) voting members. In order to
ensure county-wide representation, the membership should be representative of
each user of the system.
a. The incorporated municipalities are divided into four zones, with a police
chief to be selected from existing Police Departments from each zone to
represent the corresponding municipalities. The zones are established as
follows:
ZONE 1: Ault, Windsor, Johnstown, Milliken.
ZONE 2: LaSalle, Evans, Kersey, Eaton.
ZONE 3: Ft. Lupton, Lochbuie, Platteville.
ZONE 4: Firestone, Frederick, Dacono.
b. The fire districts will be divided into three zones, with a representative of
the district or department(preferably a fire chief)to be selected from each
zone to represent the corresponding districts or departments. The zones are
established as follows:
ZONE A: LaSalle Fire District, Milliken Fire District, Johnstown Fire
District, Frederick-Firestone Fire District, Ft. Lupton Fire District, Gilcrest
Fire Department, Platteville Fire District, Western Hills Fire District,
Hudson Fire District, Southeast Weld County Fire District (Roggen,
Keenesburg, Prospect Valley).
ZONE B: Ault-Pierce Fire District,Nunn Fire District, Windsor-Severance
Fire District, Eaton Fire District, Evans Fire Department, Platte Valley
(Kersey) Fire District, Galeton Fire District, Pawnee Fire Protection
District, Briggsdale Fire District and Raymer/Stoneham Fire Department.
ZONE C: This is an at-large representative for fire and can be selected
from any one of the fire districts listed in Zone A and Zone B, excluding
those departments that are currently selected as Zone A and Zone B
representatives.
c. The Sheriff will represent the Weld County Sheriffs Office as a standing
representative.
d. The Weld County z\n1balauw Paramedic Services Director will represent
the ambulance services operation in Weld County as a standing
representative.
e. The District Attorney's Office is a standing representative and will
represent the District Attorney's Office and the County Coroner.
f. The Weld County Public Works Department will designate a standing
representative for both Road & Bridge and Engineering.
g. The Commissioner Coordinator of Communications Services will be the
Chairman of the Advisory Board and will represent all other county
agencies.
h. The Chief of the Greeley Police Department or his designee will represent
that Department as a standing representative.
The Chief of the Greeley Fire Department or his designee will represent
that Department as a standing representative.
j. The Director of Communications will be a non-voting, standing member
of the Advisory Board.
C. TERMS OF APPOINTMENTS
1. Non-standing voting membership on the Advisory Board shall be for a term of
three years and in compliance with provision of the Weld County Home Rule
Charter Sec. 16-8(2).
2. All appointments for non-standing voting memberships will be made by the Board
of County Commissioners and all Advisory Board members shall continue in their
office until their successor is appointed.
3. Whenever a vacancy, other than routine expiration of appointment, arises on the
Advisory Board due to resignation, death, or for any other reason, the secretary
will notify in writing the Board of County Commissioners and request that
another member be appointed to serve out the remainder of the unexpired term.
Nominations for this appointment shall be made by the Advisory Board to the
Board of County Commissioners.
D. MEMBER ABSENCE
1. Whenever a non-standing member of the Advisory Board fails to attend two
consecutive regular meetings during the current year or has three unexcused
absences in a year, at the Advisory Board's request, the secretary will submit to
the member a written memorandum of the attendance record of said member at
least 48 hours prior to the next regularly scheduled meeting. The member's
appointment to the Advisory Board shall be deemed terminated if no written
response is received by the next regularly scheduled Board meeting. If the
member responds, in writing, he shall have an opportunity at the regularly
scheduled meeting to present evidence as to why he has failed to meet attendance
requirements and the Advisory Board shall then either dismiss the matter,
terminate his membership, or continue for further consideration. The Board of
County Commissioners will be notified of the action within seven (7) days and the
procedure for appointment of a new member shall commence according to the
procedures as set forth under Section C.3. of these Bylaws. The terminated
member may request, in writing, within seven (7) days of the decision of the
Advisory Board, that the matter be considered in a hearing de novo by the Board
of County Commissioners. The terminated member and representatives of the
Advisory Board shall have the opportunity to present evidence and question
witnesses in a hearing before the Board of County Commissioners and the such
Board shall announce its decision whether or not to affirm, overrule, or remand to
the Advisory Board for further evidence at the conclusion of the hearing or within
a reasonable time thereafter. The decision of the Board of County Commissioners
shall constitute final administrative action.
E. OFFICERS
1. The Chairman will be the Commissioner Coordinator of Communications
Services.
2. In the absence of the Chairman, a temporary Chairman will be selected by the
Advisory Board.
3. A secretary will be appointed by the Advisory Board Chairman.
F. ADDITIONAL OFFICES
1. The Advisory Board is empowered to create and fill through election such
additional offices, from its own membership, as it deems advisable for the proper
functioning of its activities.
G. MEETINGS
1. Regular meetings of the Advisory Board shall be monthly, excluding Junc, July
and August, or as called by the Chairman.
2. Written notice of all regular meetings will be mailed so as to be received by
members at least one week prior to the meeting date if possible, and shall be
posted at the location designated by the Board of County Commissioners for
posting of such notices at least 24 hours prior to such regular meeting.
3. Special and/u. En‘tulivc Swiu.f meetings may be called by the Chairman or
upon request of three members of the Advisory Board. Notice of special meetings
is to be by personal telephone confirmation or personally acknowledged by radio
or teletype contact or by mail, provided notice is given 24 hours prior to the
meeting date. Such notice shall be posted at the location designated by the Board
of County Commissioners for posting of such notices at least 24 hours prior to
such special meeting
4. Emergency meetings may be called when deemed necessary by the Chairman.
5. A quorum shall consist of not less than eight(8) voting members of the Advisory
Board. A quorum will be necessary at any meeting where the agenda includes:
a. Changes in Bylaws.
b. Changes in policy and/or procedures.
c. Election of officers.
d. Special in executive session meetings.
6. The concurring vote of a majority of those present and voting shall be required to
report favorably any reports or recommendations to the Board of County
Commissioners. Votes to abstain shall neither be considered a"yes"nor a"no"
vote.
7. A tied vote k yes and aeveu no votes)of the Advisory Board shall
automatically defeat the issue being voted upon.
8. Robert's Rules of Order shall prevail to the extent they are not in conflict with
specific provisions of these Bylaws.
9. Exccutive sessions shall conform to statute (1973) CRS 29-9-101, PUBLIC
MEETINGS.
a. All ncctings of any Load, commission, committee en autha,ity of a
lililitical subdivision of the state sappo,led by law ul its activities in whole
et in part with public funds are dcclaicd to be public meetings and open to
public at all ti,uw, except that Quell gieup , by ,,,aje,ity wusent of
1ne,nbeis p,ese„t, ulay go into ena,eutive sws,o„ fu, w s,de,at,vn of
doetunc is of testimony given in confidence but shall not make final
policy deeisions uO, s-}ra}I any-icso+ution, ,ule, vt$ii an c, regulation, uf
formal action e, any aetiou appioving a wut,aet o, eallu,y fu, the payment
of n,uney Le adopted vi appiuved at any swsieff which 15 elwed to. the
belle'al public.
b. Any action taken contiary to the pievisien of subsection 1 of this �eetioi,
shall be null and void and-without force ei effect.
H. DUTIES OF CHAIRMAN
1. It shall be the responsibility of the Chairman to call all regular meetings, set the
agenda for the meetings, preside at all meetings, appoint committees, when and as
required, and carry out general chairman responsibilities.
DUTIES OF SECRETARY
1. It shall be the responsibility of the Secretary to send members notices of all
meetings, keep minutes of all such meetings .incept executive sessions, send
copies of the minutes to the following:
a. One copy each to members of the Advisory Board.
b. One copy to the Clerk to the Board of County Commissioners.
c. Anyone else designated by the Advisory Board.
J. COMMITTEE MEMBERSHIP
1. The Chairman of the Advisory Board may appoint members of the Advisory
Board to committees for special projects or studies. Committees are authorized to
appoint professional or technical personnel to their committees as advisors as
required. These professional and/or technical personnel need not be members of
the Advisory Board.
a
riehkTO: Board of County Commissioners
' FROM: Bruce T. Barker
WIC DATE: March 25, 2002
COLORADO
SUBJECT: Changes to Weld County Regional Communications
Advisory Board Bylaws
The Bylaws for the Weld County Regional Communications Advisory Board ("Bylaws") were
approved by the Board of County Commissioners by resolution on June 28, 1993. Since then, no
updates have been made. A recent inquiry by Jack Statler raised the question in my mind as to
whether there is the need to review the Bylaws to see if they need to be updated.
Attached are the Bylaws with some minor changes shown as "highlighted" or "stricken." Substantive
changes include the following:
a. Having notice of regular and special meetings posted at least 24 hour prior to the
scheduled dates and times of the meetings (I.G.2. and 3.). This follows with notice
requirement in C.R.S. § 24-6-402.
b. A recognition that the Advisor Board has been meeting in June, July and August
(I.G.1.). Apparently the Advisory Board has been meeting during those months in the
past few years.
c. Elimination of reference to executive sessions in I.G.3, 5.d., 9, and I.1. I think the
open meetings requirements of C.R.S. § 24-6-402 adequately address the issue and
does not need to be restated here.
Note that I.G.5 says that a quorum of the Board consists of 8 members. The Authority Board does
not need a quorum, however, to make decisions on items which are not listed in I.G.5.a. to d. I seem
to recall that the reason we put this provision into the Bylaws was that the Advisory Board does not
always get a quorum at its meetings. Also, the Advisory Board's purpose is to give advice regarding
the emergency radio network and to implement rules, procedures and guidelines for its use. It is not
like the Advisory Board is making major decisions which may be challenged in court.
I suggest that the Board consider and approve these changes tq the Bylaws at of its regular
meetings. We also could schedule a work session with Jacle thatler th,e,;_la/ws
azd so desires.
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(B e T. arker
Weld County Attorney
Attachment .7'7
pc: Jack Statler
Vicky Sprague
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