HomeMy WebLinkAbout20020343 RECORD OF PROCEEDINGS
MINUTES
BOARD OF COUNTY COMMISSIONERS
WELD COUNTY, COLORADO
FEBRUARY 6, 2002
TAPE #2002-03
The Board of County Commissioners of Weld County, Colorado, met in regular session in full conformity
with the laws of the State of Colorado at the regular place of meeting in the Weld County Centennial
Center, Greeley, Colorado, February 6, 2002, at the hour of 9:00 a.m.
ROLL CALL: The meeting was called to order by the Chair and on roll call the following members were
present, constituting a quorum of the members thereof:
Commissioner Glenn Vaad, Chair
Commissioner David E. Long, Pro-Tem
Commissioner M. J. Geile
Commissioner William H. Jerke
Commissioner Robert D. Masden
Also present:
County Attorney, Bruce T. Barker
Acting Clerk to the Board, Esther E. Gesick
Director of Finance and Administration, Donald D. Warden
MINUTES: Commissioner Long moved to approve the minutes of the Board of County Commissioners
meeting of February 4, 2002, as printed. Commissioner Jerke seconded the motion, and it carried
unanimously.
ADDITIONS TO AGENDA: There were no additions to the agenda.
CONSENT AGENDA: Commissioner Geile moved to approve the consent agenda as printed.
Commissioner Masden seconded the motion, and it carried unanimously.
PRESENTATIONS:
RECOGNITION OF SERVICES, NORTH COLORADO MEDICAL CENTER BOARD OF TRUSTEES -
DONALD FELDHAUS AND LORI BRISCOE:Chair Vaad read the certificates recognizing Donald Feldhaus
for four years of service and Lori Briscoe for six years of service on the North Colorado Medical Center
Board of Trustees. Neither member was present to accept the certificates.
COMMISSIONER COORDINATOR REPORTS: There were no Commissioner Coordinator Reports.
PUBLIC INPUT: There was no public input.
2002-0343
BC0016
WARRANTS: Donald Warden, Director of Finance and Administration, presented the following warrants
for approval by the Board:
All Funds $623,164.96
Commissioner Masden moved to approve the warrants as presented by Mr.Warden. Commissioner Geile
seconded the motion, which carried unanimously.
BIDS:
PRESENT BIDS: Mr. Warden stated there are no bids to present.
APPROVE MOTORGRADERS BID-DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the Board
previously discussed each of the following bids in further detail during a Work Session. He stated the
details of each are explained in a Memorandum from the various departments, which are kept in the
Department of Purchasing. For this bid the Department of Public Works recommends approval of the low
bid from Colorado Machinery, in the amount of$922,396.00. Commissioner Geile moved to approve said
bid as recommended by staff. Commissioner Masden seconded the motion, which carried unanimously.
APPROVE BULLDOZER WITH RIPPER BID - DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated
the Department of Public Works recommends approval of the low bid from Power Motive Corporation, in
the amount of$244,969.00. Commissioner Masden moved to approve said bid as recommended by staff.
Commissioner Geile seconded the motion, which carried unanimously.
APPROVE FRONT END LOADER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the bid from Power Equipment, in the amount of
$266,334.00. Commissioner Geile moved to approve said bid as recommended by staff. Commissioner
Masden seconded the motion, which carried unanimously.
APPROVE SMALL FRONT END LOADER BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated
the Department of Public Works recommends approval of the low bid from Universal Tractor, in the amount
of $102,240.00. Commissioner Masden moved to approve said bid as recommended by staff.
Commissioner Long seconded the motion, which carried unanimously.
APPROVE BACKHOE-FRONT WHEEL DRIVE/EXTENDABLE BOOM BID-DEPARTMENT OF PUBLIC
WORKS: Mr. Warden stated the Department of Public Works recommends approval of the bid from
Colorado Machinery, in the amount of $62,534.00. Commissioner Geile moved to approve said bid as
recommended by staff. Commissioner Long seconded the motion, which carried unanimously.
APPROVE 30-TON PNEUMATIC TIRE ROLLER COMPACTOR BID - DEPARTMENT OF PUBLIC
WORKS: Mr. Warden stated the Department of Public Works recommends approval of the low bid from
McDonald Equipment Company, in the amount of$92,900.00. Commissioner Long moved to approve said
bid as recommended by staff. Commissioner Masden seconded the motion, which carried unanimously.
APPROVE ASPHALT PAVER/FINISHER BID-DEPARTMENT OF PUBLIC WORKS: Mr.Warden stated
the Department of Public Works recommends approval of the bid from Power Equipment Company, in the
amount of $265,260.00. Commissioner Long moved to approve said bid as recommended by staff.
Commissioner Masden seconded the motion, which carried unanimously.
Minutes, February 6, 2002 2002-0343
Page 2 BC0016
APPROVE PORTABLE ROCK CRUSHING AND SCREENING PLANT WITH BELT FEEDER BID -
DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the Department of Public Works recommends
approval of the low bid from Power Equipment Company, in the amount of$438,925.00. Commissioner
Geile moved to approve said bid as recommended by staff. Commissioner Long seconded the motion,
which carried unanimously.
APPROVE BRUSH CHIPPER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the bid from Vermeer Sales and Service, in the
amount of $24,840.00. Commissioner Geile moved to approve said bid as recommended by staff.
Commissioner Jerke seconded the motion, which carried unanimously.
APPROVE WATER TRAILER BID - DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the
Department of Public Works recommends approval of the low bid from Kersten Trailer Sales, Inc., in the
amount of $142,122.00. Commissioner Geile moved to approve said bid as recommended by staff.
Commissioner Masden seconded the motion, which carried unanimously.
APPROVE TWO-TON CAB AND CHASSIS TRUCK WITH WATER TANK BID - DEPARTMENT OF
PUBLIC WORKS: Mr. Warden stated the Department of Public Works recommends approval of the bid
from Weld County Garage, in the amount of$49,208.00. Commissioner Long moved to approve said bid
as recommended by staff. Commissioner Jerke seconded the motion, which carried unanimously.
APPROVE TANDEM TRUCK TRACTOR BID- DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated
the Department of Public Works recommends approval of the low bid from Transwest Trucks, in the
amount of $68,400.00. Commissioner Jerke moved to approve said bid as recommended by staff.
Commissioner Masden seconded the motion, which carried unanimously.
APPROVE ONE-HALF TON 4X4 EXTENDED CAB PICKUP AND SHORT BED BID- DEPARTMENT OF
PUBLIC WORKS: Mr. Warden stated the Department of Public Works recommends approval of the bid
from Garnsey and Wheeler, in the amount of$40,363.25. Commissioner Geile moved to approve said bid
as recommended by staff. Commissioner Long seconded the motion, which carried unanimously.
APPROVE ONE-HALF TON TWO-WHEEL DRIVE PICKUP BID - DEPARTMENT OF PUBLIC WORKS:
Mr.Warden stated the Department of Public Works recommends approval of the bid from Korf Chevrolet,
in the amount of$15,173.00. Commissioner Geile moved to approve said bid as recommended by staff.
Commissioner Masden seconded the motion, which carried unanimously.
APPROVE FOUR-DOOR MEDIUM 4X4 VEHICLE BID - DEPARTMENT OF PUBLIC WORKS: Mr.
Warden stated the Department of Public Works recommends approval of the bid from Garnsey and
Wheeler, in the amount of$21,798.80. Commissioner Geile moved to approve said bid as recommended
by staff. Commissioner Masden seconded the motion, which carried unanimously.
APPROVE ONE-HALF TON FOUR-WHEEL DRIVE PICKUP BID - DEPARTMENT OF BUILDING
INSPECTION: Mr.Warden stated the Department of Building Inspection recommends approval of the low
bid from Garnsey and Wheeler, in the amount of$32,279.00. Commissioner Masden moved to approve
said bid as recommended by staff. Commissioner Long seconded the motion,which carried unanimously.
APPROVE THREE-QUARTER TON FOUR-WHEEL DRIVE PICKUP WITH UTILITY BOX BID -
DEPARTMENT OF BUILDINGS AND GROUNDS: Mr. Warden stated the Department of Buildings and
Grounds recommends approval of the low bid from Korf Chevrolet, in the amount of $26,341.00.
Commissioner Jerke moved to approve said bid as recommended by staff. Commissioner Long seconded
the motion, which carried unanimously.
Minutes, February 6, 2002 2002-0343
Page 3 BC0016
APPROVE CAB AND CHASSIS PICKUP BID-DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated
the Department of Public Works recommends approval of the low bid from Valley Ford, in the amount of
$58,870.00. Commissioner Geile moved to approve said bid as recommended by staff. Commissioner
Masden seconded the motion, which carried unanimously.
APPROVE CARGO VAN BID-DEPARTMENT OF PUBLIC WORKS: Mr. Warden stated the Department
of Public Works recommends approval of the low bid from Dellenbach Motors, in the amount of
$16,865.00. Commissioner Masden moved to approve said bid as recommended by staff. Commissioner
Geile seconded the motion, which carried unanimously.
APPROVE 15 PASSENGER WINDOW VAN BID - SHERIFF'S OFFICE: Mr. Warden stated the Sheriff's
Office recommends approval of the bid from Dellenbach Motors, in the amount of $21,941.00. Dave
Malcolm, Sheriff's Office, stated they want to include Option#2 to ensure a larger engine. Commissioner
Geile moved to approve said bid as recommended by staff. Commissioner Long seconded the motion,
which carried unanimously.
APPROVE TRANSPORT MINI VANS BID - SHERIFF'S OFFICE: Mr. Warden stated the Sheriff's Office
recommends approval of the bid from Garnsey and Wheeler Ford, in the amount of $21,488.70.
Commissioner Masden moved to approve said bid as recommended by staff. Commissioner Geile
seconded the motion, which carried unanimously.
APPROVE MAXI VANS BID-DEPARTMENT OF HUMAN SERVICES: Mr.Warden stated the Department
of Human Services recommends this bid be rejected due to regulatory changes from Head Start. He
stated this item will be rebid for a vehicle that meets the new State requirements. Commissioner Masden
moved to reject said bid and refer it back to staff for further consideration. Chair Long seconded the
motion, which carried unanimously.
APPROVE MAXI VAN WITH LIFT BID - DEPARTMENT OF HUMAN SERVICES: Mr. Warden stated the
Department of Human Services recommends approval of the low bid from Adaptive Automotive, Inc., in
the amount of $42,475.00. Commissioner Long moved to approve said bid as recommended by staff.
Commissioner Jerke seconded the motion, which carried unanimously.
APPROVE CIVILIAN VEHICLES BID - SHERIFF'S OFFICE/DISTRICT ATTORNEY'S OFFICE: Mr.
Warden stated there has been some difference of opinion between the Sheriff's Office, Purchasing
Department and Motor Vehicle Shop service provider regarding quality of the low-bid vehicles. Mr.Warden
stated the Sheriff's Office recommends approval of the bid from Dellenbach Motors of Fort Collins for an
Impala; however, the Motor Vehicle maintenance provider indicates the problems with the Ford Taurus
have not been as severe as indicated by the Sheriffs Office. He explained the Sheriffs Office has
indicated interest in trying the Chevrolet Impala for the patrol package in the future to see what type of
performance they have. Mr. Malcolm stated the low bid from Valley Ford does not meet engine
specifications; however, the bid from Garnsey and Wheeler Ford does meet engine specifications.
Commissioner Masden moved to approve the bid from Garnsey and Wheeler Ford for four Tauruses, as
well as the bid from Dellenbach Motors for two Chevy Impalas as recommended by staff. Commissioner
Geile seconded the motion, which carried unanimously.
APPROVE ONE-HALF TON FOUR-WHEEL DRIVE PICKUP WITH EXTENDED OR CLUB CAB BID -
CORONER'S DEPARTMENT: Mr.Warden stated the Coroner's Department recommends approval of the
low bid from Valley Ford, in the amount of$21,890.00. Commissioner Geile moved to approve said bid
as recommended by staff. Commissioner Long seconded the motion, which carried unanimously.
Minutes, February 6, 2002 2002-0343
Page 4 BC0016
APPROVE CONCRETE AND WASHED ROCK ON CALL BID - DEPARTMENT OF PUBLIC WORKS:
Mr. Warden stated the Department of Public Works recommends approval of the low bid from Varra
Companies, Inc., for washed rock in the amount of$9.50 per ton, for concrete in southern Weld County,
in the amount of$70.50 per cubic yard. He further stated the Department also recommends approval of
the low bid from LaFarge Northern for concrete in norther Weld County, in the amount of$62.50 per cubic
yard. Commissioner Geile moved to approve said bid as recommended by staff. Commissioner Jerke
seconded the motion, which carried unanimously.
NEW BUSINESS:
CONSIDER LOCAL EMERGENCY OPERATION PLAN ANNEX I HEALTH AND MEDICAL: Ed Herring,
Sheriff's Office of Emergency Management, stated this plan will allow emergency service agencies to
coordinate during emergency health and medical situations. Responding to Commissioner Geile, Mr.
Herring stated members of Regional Emergency and Trauma Advisory Council (RETAC), Weld County
Paramedic Service, and Weld County Sheriff's Office have reviewed the plan to ensure the services are
compatible. In response to Commissioner Masden, Mr. Herring stated copies were also sent to Morgan
County and the Regional Planner for the Office of Emergency Management. Commissioner Long moved
to approve said plan. Commissioner Jerke seconded the motion, which carried unanimously.
CONSIDER OFF-SITE IMPROVEMENT REIMBURSEMENT AGREEMENT AND AUTHORIZE CHAIR TO
SIGN-LONGVIEW COMMUNITY, LLC: Chair Vaad commented under this agreement Weld County would
pay a proportionate share of the signal light at the intersection of Highway 119 and Weld County Road 3.5.
He stated the details are explained further in a Memorandum from Lee Morrison, Assistant County
Attorney, dated January 24, 2002, which was previously reviewed by the Board. Commissioner Geile
moved to approve said agreement and authorize the Chair to sign. Seconded by Commissioner Masden,
the motion carried unanimously.
CONSIDER BYLAWS OF BUILDING TRADES ADVISORY COMMITTEE WITH AMENDMENTS: Bruce
Barker, County Attorney, stated these bylaw amendments reflect a decrease from 13 to 9 members in
addition to a few minor changes. In response to Commissioner Jerke, Mr. Barker stated the members of
this committee make recommendations to the Weld County Building Inspection Department and Board of
Commissioners. Commissioner Jerke moved to approve the Building Trades Advisory Committee Bylaws
with amendments. Commissioner Geile seconded the motion, which carried unanimously.
PLANNING OLD BUSINESS:
CONSIDER MINOR RESUBDIVISION, S #612, FOR VACATION OF A PORTION OF BLUEBELL
AVENUE LOCATED IN ETHERTON SUBDIVISION, FILING #2 - DEPARTMENT OF PUBLIC WORKS
(CON'T FROM 12/05/2001): Voneen Macklin, Department of Planning Services, referred to a
Memorandum of Recommendation,dated February 6,2002. Frank Hempen,Jr., Director of Public Works,
referred to an overhead map and gave a brief description of the location of the site. He stated the
residents of Etherton Subdivision have submitted a petition to vacate the southern segment of Bluebell
Avenue to ensure future development to the south would not be tied into Bluebell impacting the character
of the community. Mr. Hempen stated the first plat was circulated in November,and followed by a meeting
with the City of Greeley Planning Department to discuss concerns of the City. He stated the primary
concerns involve hindering the potential for future traffic circulation through the area, limited maneuvering
space for emergency vehicles, potential fire hazards requiring an upgraded fire hydrant in the community,
and establishing easements to accommodate water and sewer lines. Mr. Hempen stated the Board first
considered this matter on December 5, 2001, and since that time he has met with community members
and tried to design adequate access for emergency vehicles should the request be approved. He stated
two emergency access easements have been established and designated on a revised plat. He further
stated Bluebell Avenue is fully graveled and will accommodate a 60-foot vehicle. Mr. Hempen stated the
citizens have expressed an interest in installing a hydrant with an eight-inch line at the end of the turn
Minutes, February 6, 2002 2002-0343
Page 5 BC0016
around area. Mr. Hempen stated this neighborhood has a specific character and allowing increased traffic
on the existing gravel roads would not be beneficial, therefore, he recommends approval of the request.
Responding to Commissioner Jerke, Mr. Hempen stated the original request has been considered by the
Utility Board and he does not foresee any conflicts with the amendments. Responding to Chair Vaad, Ms.
Macklin stated she received the second plat on January 25, 2002, and referrals were sent on January 30,
2002, so she has not yet received responses.
Greg Thompson, City of Greeley Planning Department,stated the property in question is not annexed, nor
considered for annexation. He displayed a transparency showing the area and City boundaries,and stated
upon review he had initial concerns regarding limiting future use of the street to connect further to the
south. He stated the Western Hills Fire Protection District has indicated concern with the lack of fire
hydrants in the area and limited room for turning emergency vehicles. He stated there is also concern with
improvements being located in the utility easements, the creation of a cul-de-sac which exceeds the
standard length allowed, and noncompliance with the City's Comprehensive Plan. Mr. Thompson stated
the City Planning Commission met in November and recommended this request be denied unless
accommodation can be made regarding the items he has cited. He stated there was also a neighborhood
meeting held on November 8, 2001, to discuss the position of the City; however, since that time a majority
of the concerns have not been adequately addressed. He further stated a new elementary school is
proposed to the east of the site and closing this street may have negative impacts on that development.
Western Hills Fire Protection District has requested certain requirements that need to be met. Mr.
Thompson stated there are still many issues to address and he requested this matter be continued to allow
the City of Greeley more time to review the revised plat. In response to Commissioner Geile, Mr. Hempen
stated it appears the City of Greeley and the local citizens in this area are at an impasse. He stated the
plat has been revised to designate the easements for utilities and emergency access. He further stated
if a fence or other improvement is located within an easement, the County would have authority to enforce
relocation of the improvements. Mr. Hempen stated there is a four-inch water line in the area; however,
he does not feel the water pressure will be adequate to support a new fire hydrant, and he clarified there
is an exclusive 30-foot easement for use by the City Water and Sewer Departments. Commissioner Geile
commented he would like further discussion when all the parties are present for discussion. Commissioner
Jerke moved to continue said Minor Resubdivision, S #612, to February 20, 2002, at 9:00 a.m.
Commissioner Geile seconded the motion, which carried unanimously.
RESOLUTIONS AND ORDINANCES: The resolutions were presented and signed as listed on the consent
agenda. No Ordinances were approved.
Let the minutes reflect that the above and foregoing actions were attested to and respectfully submitted
by the Acting Clerk to the Board.
Minutes, February 6, 2002 2002-0343
Page 6 BC0016
There being no further business, this meeting was adjourned at 10:05 a.m.
BOARD OF COUNTY COMMISSIONERS
WEL COUNTY, ¢OLORADO
ATTEST: jatiettW
Gle' , aad, Chair
Weld County Clerk to the ;fir, r
% ' (IV . .�
O David E. L g, Pro-Tem
Deputy Clerk to the Boar (F N• i' 77
M. J. Geile
illia H. Jerke
l^l
R ert . asden Minutes, February 6, 2002 2002-0343
Page 7 BC0016
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